Agenda 09/24/2013 Item #16A13 9/24/2013 16.A.13.
EXECUTIVE SUMMARY
Recommendation to approve Change Order No. 4 for Zero Dollars to Contract No. 12-
5820R with ZEP Construction, Inc. to complete the White Blvd. Bridge Replacement
Project(Project No. 66066).
OBJECTIVE: To receive authorization from the Board of County Commissioners (BCC) to
transfer funds within this contract from the allowance designated for bridge items to the
allowance designated for roadway items in which there was an overrun.
CONSIDERATIONS: The BCC approved Contract No. 12-5820R with ZEP Construction,
Inc. for the White Blvd. Bridge Replacement Project at its September 11, 2012 meeting. The
contract amount of$1,982,066.74 contained an allowance of$177,468, however the schedule of
values contained separate allowances for bridge and roadway items, further breaking down the
allowances into separate amounts. Certain items in the roadway segment portion of the contract
exceed the amount of the roadway allowance. In order to balance the contract and reflect the
final quantities consumed in each portion of the project, funds from the bridge allowance need to
be transferred into the roadway allowance. A change order was requested to be presented to the
BCC by Finance for approval of this allowance transfer in place of a previously executed change
letter.
The project was completed on August 19, 2013, and the final contract amount is $1,879.340.46.
This is an overall savings of$102,726.27 from the original contract amount.
FISCAL IMPACT: A change order is required to move funds between separate allowance
items within the same contract to properly reflect final quantities of items used in the
construction project. An overall savings of$102,726.27 was achieved from the original contract
amount for the project.
The bridge replacement project is now complete; the asset has an estimated useful life of 100
years, and given the lifecycle costs of a bridge, actual maintenance costs are anticipated to be
minimal for the first five to seven years in service.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: This recommendation is consistent with the County's
Growth Management Plan.
RECOMMENDATION: That the BCC approve Zero Dollar Change Order No. 4 to Contract
No. 12-5820R, the White Blvd. Bridge Replacement Project, to allow the payment of the final
pay request.
Prepared by: Kevin H. Dugan, Project Manager,TECM
Attachment: 1) Change Order No. 4
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9/24/2013 16.A.13.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.13.
Item Summary: Recommendation to approve Change Order No. 4 for Zero Dollars to
Contract No. 12-5820R with ZEP Construction, Inc. to complete the White Blvd. Bridge
Replacement Project(Project No. 66066).
Meeting Date: 9/24/2013
Prepared By
Name: LehmannJune
Title: Operations Coordinator
9/13/2013 10:04:45 AM
Approved By
Name: AhmadJay
Title:Director-Transportation Engineering,Transportation Engineering&Construction Management
Date: 9/13/2013 10:35:48 AM
Name: Dugan Kevin
Title: Project Manager,Transportation Engineering&Const
Date: 9/13/2013 10:45:21 AM
Name: RitterSteve
Title:Manager-Road Construction,Transportation Engineering&Construction Management
Date: 9/13/2013 11:35:53 AM
Name: TaylorLisa
Title: Management/Budget Analyst,Transportation Administr
Date: 9/13/2013 1:05:48 PM
Name: CummingsRhonda
Title: Contracts Specialist,Purchasing&General Services
Date: 9/13/2013 5:44:44 PM
Name: KearnsAllison
Date: 9/16/2013 8:30:56 AM
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9/24/2013 16.A.13.
Name: ShueGene
Date: 9/16/2013 8:51:07 AM
Name: LynchDiane
Title:Administrative Assistant
Date: 9/16/2013 2:56:06 PM
Name: MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing& Gene
Date: 9/16/2013 3:09:09 PM
Name: WardKelsey
Title: Manager-Contracts Administration,Purchasing&Ge
Date: 9/16/2013 4:19:37 PM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 9/17/2013 10:08:52 AM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 9/17/2013 9:07:30 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 9/18/2013 8:52:11 AM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 9/18/2013 9:38:54 AM
Name: IsacksonMark
Title:Director-Corp Financial and Mgmt Svs,CMO
Date: 9/18/2013 10:23:51 AM
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RECEIVED
cHANGE ORDER SP I 1 2C13 '---:,
r
T.E.&G.M. Dept.
CHANGE ORDER NO4:* CONTRACT NO. 12-5820R
BCC Date:9111/12
Agenda Item: 1111
TO:Mr.Rade Vuialdija
ZEP Construction.Inc.
7802 Jean Blvd.
Ft.Myers FL 33967
DATE:September 10.2013
PROJECT NAME:White Blvd.:13n dee Replagent
PROJECT NO.: 66066
Under our AGREEMENT dated September 11.2013.you are directed to move funds from the
ALLOWANCES to various ITEMS to cover over runs(See Attachment A).
FOR THE Sum of:SO Zero dollars.
Original Agreement Amount $1,982,066.74
Sum of Previous Changes $0
This Change Order $0
Present Agreement Amount $1.982.066.74 y./
The time for completion shall be increased by 0 calendar days due to this Change Order.
viX
Accordingly,the Contract Time is now 285 calendar days.,,- te substantial completion date is July 19,
2013, and the final completion date is August 19,2013_' 'our acceptance of this Change Order shall
constitute a modification to our Agreement and will be performed subject to all the same terms and
conditions as contained in our Agreement indicated above,as fully as if the same were repeated in this
acceptance. The adjustment,if any,to the Agreement shall constitute a full and final settlement of any
and all claims of the Contractor arising out of or related to the change set forth herein,including claims
for impact and delay costs.
..-
7 /
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Ptepared by , . ,<:‘- i ,,L' .,......"--- Date: ffi.
, ,
Kevin Dugan, tr'ct M. ger
Transportation Engineering Department
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Accepted By: . Pt..) jIA— Date: q§/1-3
Rade Vujaklija,Pr . et Man er -
ZEP Construction,Inc.
*----324------- .- 'I' ' ---
Approved by t-- „,--...-t-4—e-- / Or Date: c?-//-
Steve Ritter.Road Construction Manager
Transportation Engineering Department
,,,,, / /2
.A.pproved by: 4-'-.)...- :- Date:
, ,
,
..illy AhmadyPE,Director
Transportation Engineering Department
,,
-/ , 1,'
Approved be: -I
Dat ;
Nick CaSalanguidit,Adniinistrator
Growth Managetne -Divisi _4
. ---
vi
Approved by: ' , - „
,j, . Date:
Rhnnda Cummins. 'thburement Strategis
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9/24/2013 16 A 13.
IN WITNESS WHEREOF,the Contractor and the County have each,respectively,by an authorized
person or agent,hereunder set their hands and seals on the date(s)indicated below.
Accepted: 20
ATTEST: OWNER:
BOARD OF COUNTY COMMISSIONERS
Dwight E.Brock,Clerk COLLIER COUNTY,FLORIDA
By:
Georgia A.Hiller,Esq..Chairwoman
Approved as to form and
Legal sufficiency:
4914
Assistant County Attorney
AININk
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-- --- —� 013 16.A.13.
Accelerated Bridge Construction, Project p66066
Attachment A
Change Order#4Description
Part I
Roadway Items
Transfer$125,000.00 from Bridge Items Allowance to Roadway hems Allowance to cover
overruns
Delete From Existing Pay Items
CC- 950-2\RG -8riduc Items Allowance l LS $150'000.00 (+) $125,000.00
Revised Allowance $150,000.00 $(\25,000.80) — $25,000.00
Balance to date $25,000.00
Add to Fxistin Pay Items
CC' 950-RDW —Roadway Items Allowance l LS Cu).$27,468.00 =f $125,000.00
Revised Allowance $27,468.00 f $l25`OQ0.O0= $]52`46O.O0 L�� /
Balance to date $152.408.00
TOTAL = S0.00
Part II
Bridge Items
Transfer$21,326.00 from Bridge Items Allowance to Items 400-2-4, 455-34.3 and 530-1, to
cover overruns
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,•0004
Delete From Existing Pay Items
CC- 950—BRG —Bridge Items Allowance 1 LS (a) $25,000.00 (+) $21,326.00
Revised Allowance $25.000.00 $(21.326.00)= S3.674.00
Balance to date $3.674.00
Add to Existing Pa ' Items
400-2-4— Concrete Class IL Superstructure Sidewalk =+ $9,360.00
Original Quantity: 50 CY
Increase Quantity by: 12 CY x $780.00
Revised Quantity: 62 CY
Increase Existing Pay Item 400-2-4: $39,000.00+ $9,360.00 =
Revised Contract Amount: $48,360.00
455-34-3 — Prestressed Concrete Piling =+ $11,880.00
Original Quantity: 2240 LF
Increase Quantity by: 132 LF x $90.00
Revised Quantity: 2372 LF
Increase Existing Pay Item 455-34-3: $201,600.00 + $11,880.00 =
Revised Contract Amount: $211480.00
530-1 Riprap—Sand —Cement =+ $86.00
Original Quantity: 60 CY
Increase Quantity by: .20 CY x $430.00 /
Revised Quantity: 60.20 CY
Increase Existing Pay Item 530-1: $25,800.00 + $86.00 =
Revised Contract Amount: $25.886.00
Subtotal Bridge Items: / =+ $21.326.00
TOTAL = S0.00
Roadway Items
oomot
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Transfer $84,492.92 from Roadway Items Allowance to Items 104-11, 110-7-1, 334-1-13, 337-7-
32, 350-1-1, 520-2-41, 522-2, 530-3-4 and 530-78 , to cover overruns
Delete From Existing Pay Items
CC- 950— RDW — Roadway Items Allowance 1 LS (il? $152,468.00 =(+) $90,476.18 /
Revised Allowance $152,468.00 $(84,492.92)= $61,991.82
Balance to date $61,991.82
Add to Existing Pay Items
104-11 — Floating Turbidity Barriers + $594.50
Original Quantity: 518 I,F
Increase Quantity by: 82 LF x $7.25
Revised Quantity: 600 LE V
Increase Existing Pay Item 104-11: $3,755.50+ $594.50 =
Revised Contract Amount: $4.350.00
110-7-1 — Mail Box. F&I Single =+ $186.62
Original Quantity: 6 EA /-
Increase Quantity by: 1 EA x 186.62 I/
Revised Quantity: 7 EA
Increase Existing Pay Item 110-7-1: $1,119.72 + $186.62=
Revised Contract Amount: $1.306.34
334-1-13 — Super Pave Asphalt = + $43,337.64
Original Quantity: 341 TN
Increase Quantity by: 353.2 TN x $122.70
Revised Quantity: 694.2 TN
Increase Existing Pay Item 334-1-13: $41,840.70+S43,337.64 =
Revised Contract Amount: $85.178.34
337-7-32 — Friction Course Asphalt + $5,353.39
Original Quantity: 114 TN
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Increase Quantity by: 31 TN x $172.69
Revised Quantity: 145 TN
Increase Existing Pay Item 337-7-13: $19.686.66 + $5.353.39=
Revised Contract Amount: $25,040.05
350-1-1 — Cement Concrete Pavement =+ $6,645.12
Original Quantity: 344 SY
Increase Quantity by: 159.7 SY x $41.61
Revised Quantity: 503.7 SY
Increase Existing Pay Item 350-1-1: $14.31.3.84 + $6.645.12 = tr`jr
Revised Contract Amount: $20,958.96
520-2-41 —Drop Curb =+ $12.50
Original Quantity: 64 LF
Increase Quantity by: 1 LF x $12.50
Revised Quantity: 65 LF
Increase Existing Pay Item 520-2-41: $800.00+ $1 2.50 =
Revised Contract Amount: $812.50 /
522-2—Concrete Sidewalk _+ $5,983.26
Aiow
Original Quantity: 301 SY
Increase Quantity by: 129.62 x $46.16 L/
Revised Quantity: 430.62
Increase Existing Pay Item 522-2: $13,894.16+$5,983.26=
Revised Contract Amount: $19.877.42
530-3-4—Rip-Rap Rubble - =+ $25.808.56
Original Quantity: 293 TN
Increase Quantity by: 468.65 TN x $55.07
Revised Quantity: 761.65 TN
Increase Existing Pay Item 530-3-4: $16,135.51 + $25.808.56 =
Revised Contract Amount: $41.944.07
530-78 —Rip-Rap Articulating Block = + $2,554.59
Original Quantity: 281 SY
Increase Quantity by: 20.7 SY x $123.41
Revised Quantity: 301.7 SY
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Increase Existing Pay Item 530-78: $34,678.21 + $2,554.59=
Revised Contract Amount: $37.232.80
Subtotal Roadway Items: =+ $90.476.18 •
TOTAL ROADWAY = $0.00
Signing and Pavement Marking hems
Transfer $284.02 from Signing & Pavement Marking Items Allowance to Items 706-3, 711-11-
111 and 711-11-211 , to cover overruns
Delete From Existing Pay Items
CC- 950 - SPM Signing & Pavement Items Allowance 1 LS (ii] $612.00 =(+) $284.02
Revised Allowance $612.00 $(284.02) = $327.98
Balance to date / $327.98
Add to Existing Pay Items
706-3 — Retro Reflective Pavement Markings $27:71
Original Quantity: 44 EA
Increase Quantity by: 4 EA x $5.68
Revised Quantity: 48 EA
Increase Existing Pay Item 706-3: $249.92 + $22.72=
Revised Contract Amount: $272.64
711-11-111 — Thermoplastic Pavement Markings (White) =+ $104.52
Original Quantity: 0.32 NM
Increase Quantity by: 0.02 NM x $5.226.07 "-
Revised Quantity: 0.34 NM x$5,226.07
Increase Existing Pay Item 711-11-1 11: $1,672.34+ $104.52=-
Revised Contract Amount: $1.776.86
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711-11-211 — Thermoplastic Pavement Markings (Yellow) _+ $156.78
Original Quantity: 0.32 NM
Increase Quantity by: 0.03 NM x $5,j26.07
Revised Quantity: 0.35 NM
Increase Existing Pay Item 711-1 1-21 1: $1,672.34 + $156.78 =
Revised Contract Amount: $1.829.12
Subtotal Roadway Items: = + $284.02
TOTAL SIGNING & PAVEMENT = S0.00
Net amount of Notification#4=$0.00
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Co x County
Purchasing Department
Adnnistive Servers Division Change Modification Form
Durthasing
® Contract Change Request ❑Work Order Modification
Contract#: 12- Change#:4 PO/Work Order#: Project Name:White Blvd Bridge
5820R 1 4500139885 Replacement
-Project#:66066 Project Manager: Kevin , Department: Transportation Contractor/Firm Name:ZEP
l Dugan Construction Mgmt Construction
Original Contract/Work Order Amount $ `1,982#.066 '4':', :::::‘..,;t:n!„,,,,WrI1112 Original BCC Approval Date;Agenda Item#
Current BCC Approved Amount .$' 1;962,0M74 -L' ..l Last BCC Approval Date;Agenda Item#
Current Contract/Work Order Amount $ , 1,982,066.74' SAP Contract Expiration Date (Master)
Dollar Amount of this Change 0.01" 0.00% Total Change from Original Amount
Revised ContracWVork Order Total $1,982,066.74 0.00% Change from Current BCC Approved Amount
Cumulative Changes $0.00 0.00% Change from Current Amount
1 Completion Date,Description of the Task(s)Change,and Rationale forethe Change
Original completion date: July 5, Last approved completion date: I Revised completion date(includes this
2013 August 19, 2013 ' change):August 19, 2013
Number of days added: 45 Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval (this box must be initialed by Project Manager)
t ❑Add new task(s) ❑ Change task(s) i (❑ Delete task(s) Other(specify): Balance
Overruns
1. Provide a detailed and specific explanation of the requested change(s)to the task(s): Several items were
overrun in Road items. Funds need to be transferred from the Bridge Allowance to cover the overruns in Road items.
2. Provide detailed rationale for the requested change:A change order is required to move funds between
separate allowance items within the same contract to properly reflect final quantities of items used in the construction
project. An overall savings of$102,726.27 was achieved from the original contract amount for the project.
3. Provide explanation why change was not anticipated in original scope of work: The overruns arose due to
conditions encountered in the field.
4. Describe the impact if this change is not processed: The contractor will not receive compensation for work that
was necessary to complete the project.
Type of Change!Modification . w,
❑ 1. Planned/ Elective 0 2. Unforeseen conditions/circumstance ❑ 3 Quantity or price adjustment
11L 4. Correction of error(s) ; ❑ 5. Value added -- l 6, Schedule adjustment
Change RequestedBY .. r . ,:
❑Contractor/Consultant ( ® Owner ❑ Using Department
❑ Design Professional { ❑ Regulatory Agency(specify): , ❑ Other s ecif :
, Purchasing Professional Participated in Negotiation of Change/Modification: Yes No
Revised:7/27/11
1
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Approved by t Date !_
Name and Title in H. Mgr-, .sect a��er
Reviewed by'
Date ' 1( A?
Pi ocureme ' r i - s Name -' • :_ t.. ,s
r /
Revised'.727f11
2
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