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Agenda 04/24/2018 Item #16E504/24/2018 EXECUTIVE SUMMARY Recommendation to approve the Administrative Reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the Board’s approval/ratification for various procurement -related transactions. CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the Procurement Manual, the Procurement Services Division produces a regular Administrative Report which provides for Board approval of the following transactions: Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount, and/or require change in schedule (number of days); Amendments to contracts; After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff for the timely process of invoices. Other items as determined by the County Manager or designee that require Board approval. This administrative report includes the following: Nine (9) change orders that in aggregate modify contracts by $4.00 and add 724 business days to completion periods, see attached summary and backup for details; and Zero (0) amendments this period, and; Zero (0) after the fact memo with a fiscal impact of $0.00. FISCAL IMPACT: The net total for the nine (9) items is $4.00 LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board action. - JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08. Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services ATTACHMENT(S) 1. 0424 Change Order Report - FY18 (PDF) 2. [Linked] 0424 Change Order Backup (PDF) 16.E.5 Packet Pg. 1113 04/24/2018 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.5 Doc ID: 5300 Item Summary: Recommendation to approve the Administrative Reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. Meeting Date: 04/24/2018 Prepared by: Title: Business Technology Analyst, Senior – Procurement Services Name: Sara Schneeberger 04/04/2018 3:32 PM Submitted by: Title: – Procurement Services Name: Ted Coyman 04/04/2018 3:32 PM Approved By: Review: Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 04/04/2018 4:10 PM Procurement Services Ted Coyman Additional Reviewer Completed 04/04/2018 4:43 PM Procurement Services Catherine Bigelow Additional Reviewer Completed 04/05/2018 3:18 PM Administrative Services Department Michael Cox Level 1 Division Reviewer Completed 04/09/2018 8:00 PM Administrative Services Department Len Price Level 2 Division Administrator Review Completed 04/10/2018 3:53 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 04/10/2018 4:56 PM Office of Management and Budget Laura Wells Additional Reviewer Completed 04/11/2018 9:04 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/11/2018 9:49 AM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 04/16/2018 11:36 AM Board of County Commissioners MaryJo Brock Meeting Pending 04/24/2018 9:00 AM 16.E.5 Packet Pg. 1114 Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division ‐ Project ManagerOriginal Contract AmountCurrent Contract Amount Current Change Order AmountRevised Contract Amount% Over Board Approved AmountContract LengthChange in length (Days)Updated contract length Change in length (%)1 1 13-6164 1 3/7/2018NCWRF Grit System Retrofit DesignTKW Consulting EngineersPUD Engineering & Project Mgmt - Wayne Karlovich$96,913.00 $96,913.00 $0.00 $96,913.00 0.00% 195 120 315 38.10%2 2 16-6618 1 3/3/2018Naples Depot Museum - Budd Train Car RestorationWM. J. Varian ConstructionFacilities - Tony Barone $103,831.00 $103,831.00 $0.00 $103,831.00 0.00% 120 24 144 16.67%3 5 16-6562 1 3/27/20182017 Collier MPO Comprehensive Pathways Plan Tindale-Oliver & AssociatesGrowth Management/MPO - Eric Ortman$98,380.00 $98,380.00 $0.00 $98,380.00 0.00% 335 132 467 28.27%4 8 16-6663 1 3/23/2018Refurbishing Everglades Museum Parking LotAJAX Paving Industries of FLFacilities - Leandro Goicoechea $86,166.47 $86,166.47 $0.00 $86,166.47 0.00% 60 0 60 0.00%5 13 14-6322 2 3/27/2018 Bus Stop Shelters Atkins North America PTNE - Omar De Leon $102,704.00 $102,704.00 $0.00 $102,704.00 0.00% 730 365 1095 33.33%6 14 13-6164 1 3/21/2018Vanderbilt Lagoon Stormwater Outfall RecoveryHighSpans Engineering, Inc.Impact Fees and Program Mgmt - Liz Gosselin$80,840.00 $80,840.00 $4.00 $80,844.00 0.00% 120 0 120 0.00%7 22 16-7028 3 3/27/2018Clam Pass Beach Park Electrical UpgradeJohn R Tuscano Inc Parks and Recreation - Felicia Kirby $603,500.00 $603,500.00 $0.00 $603,500.00 0.00% 218 0 218 0.00%8 31 15-6447 7 3/28/2018Chokoloskee Bridge ReplacementKelly Brothers IncTransportation Engineering - Steve Ritter$8,050,911.82 $7,505,721.63 $0.00 $7,505,721.63 -6.77% 688 83 771 10.77%9 57 16-6638 4 3/27/2018Vanderbilt/Cul-de-Sacs Public Utility Renewal Mitchell & Stark ConstructionPUD Engineering & Project Mgmt - Diana Dueri$17,300,544.02 $17,300,544.02 $0.00 $17,300,544.02 0.00% 1040 0 1040 0.00%Meeting Date Total number of Change ordersTotal Dollar ChangeTotal Change in Days4/24/2018 9 $4.00 72416.E.5.aPacket Pg. 1115Attachment: 0424 Change Order Report - FY18 (5300 : Procurement Services Administrative Services 1 1 5©V[©È?^ndz[V©nÈ 5¯V[©!È ö +}++,ö ÈJ~ÈB^_È?^mdm[V©mÈ 1_^_È 6iVf_È,È|È C¹[iV¦_ÈB^_%È L L § L L L ÈW L L L L ¨È MMMMMÈÇÈ C }_[©È%È /N § O P § Q È RSSÈUÅÈ< 6ªV[«;mÈ@V_"È Ìö ¥ö ï 3 3 $öì © 3 ª ö 3ö ¦Íö6©V[·C{_[·+È 2ö ö -öB öC_ö!ö V £&ö Bö T ö- öE{_[¬È?VVf_È@V_#È 7n»o¦nÈ @V_$È ÆÈ 0_CADU9Lx'WUl\9;l7W_Ix1]<?^x%R:pUmx x x !x?x 1_EAEU9Jx %ZZ`Wt9Kx(9m?"x %A?U=9x ,m?Rx 'q`_?Umx %ZZ`Wt?=x%SWpUmx x wx #x .9jmx %ZZfWt9Kx)9l?$x%A?U=9x-m?Rxx +rgh?Umx 'WUm]9;l7W`Ix 1]>?`x%RWpUmx x x x 4%2x'WUla9;nx*vZHb9mFXUx(9m?x/9jm?cx )WPQ9]x%RWpUlxW@x mBFjx'B9UA?x x x x 5Wm9Lx'B9UA?x @`WRx1]GAFU9Mx%TWpUox 3?uFj?=x'WUmd9;m7W`Ix1]<?`x6Wl9Nx x x x 'B9UA?x @]WRx'pe_?Umx &''x%Z[iWt?=x%RWpVlx 'sRpO9mHt?x'B9UA?jx x x 8x 'B9UA?x@^WRx'p`]?Umx%TWpUlx 6_©mÈ7V®_È8_¦[m©pÈaÈ ©i_È IV¦~¦È6iVf_È V^ÈFV©mV_È aÈ¯i_È6iVg`È A°q[_±0È C¡[__^È !¤,*ö BmfmVÈ S1',ö >V¦²1¼_^È TSB1*,ö =G_¼r¦_^È 9V©_È -@V', :V³_È È 6_©nÈ7V©_ È È 7V©_È È §5«ÑH[öe¾:öY¿%×]pkó ö)) L))ôö höbÈ7VÂ¦È1^^_^È ö X X >ö öõ ö H__[©È IV¦~¦È È1^^È _¾È©V¦~¦È 8__©_È©V¦~¦È 6iVf_È´V¦~¦È B¸i_È l± ¨ÎÚðqö sö D¢½s^_ÈVÈ_¦¦_È©È¯i_Èe¾nf&ÈÈ^_©Vm_^È V^È ¦_[naz[È_¿VV©oV©tV_ÈcÈ©i_È_º_¦¬_^È[iVf_¦È¯Èµj_È¯V¦~¦ÈV^ÈÈ äÀ\öX^^m©nVÈ^VÀ¦È V^^_^ÈndÈ _º_¦©_^-ÈÈ¾iÀÈ ©in¦È[iVf_È¾V¦È©È u[º^_^ÈvÈ©i_ÈnfnVÈ[©V[©.È V^ÈÈ ^_¦[wY_È ©i_È nV[©È µö¶kx¦È[lVh_Èy¦È©È£[_¦¦_^È @ öÉ ö DF#Óö ö öö#8²ãö 0ö ! öö Mö TÈ E¤_V_^ÈYÁ'È KÈ ö ;a ö -#ö 2ö ö 7ö @Zöö ö! ö¡# ö ö öö 9Gö ö 0ö#.ö ö º ö" ö ö ö"ö "Ëöö ö öö åÔö ö öö ö ö ö ö.ö ö ö" {öö&ööö ööö öö öZö C ö aê |öö&Jö ö ö!ö ö ööö ö`öéöö&ö öö öö ö ! öW 0ö ! 0ö ö`ö_ö ööö öö ö öö8á ö Kö öö9Fö ö ö &ö$ö 2\]_©_^ÈYÂ(È ö n! öW ö! 0ööÏö ö 2öö UKöDöb öÁ"7ö 3¼_^ÈZÃ)È 2Aö4ö4ö ;öD\ö ö 2öö U#Jööb ö"6ö ö444ö 3 4¥»_^ÈYÂ* Ä <4BSB4DIOFFCFSHFS ö¶6ö GL))~ ¢³íÂ´®öPONQNQOPö oÃîÄ:E5öò^EöÕ%föÞÝëÅßö%¯[:æ:EÙ%ÐöÆ]5%çHdöÖ%föÇ5YÒH°öÛ5öÜ%d%èö^e/rö 999 saraschneebe rger@collierg ov.net Digitally signed by saraschneeberger@colliergov.net DN: cn=saraschneeberger@colliergov. net Date: 2018.03.26 21:32:16 -04'00' 2 2 Tel (239) 514 0103 CGC 061412 FaX (239) 514 0556 CCC 057950 WWM. J.. VARIAN CONSTRUCTION CO. Inc. Mailing GENERAL CONTRACTOR Shop PO Box 990099 5490 Yahl St #16 Naples, FL 34116 Naples, FL 34105 Serving Southwest Florida since 1989 Allowance Usage #2 Date: Submit to: Job Name: Scope of change: 2/14/2018 Mr. Tony Barone Facilities Management Collier County Government 3300 Tamiami Trail E Naples, FL 34112 Naples Depot Bud Train Car Restoration Furnish and install: Mohawk-Style: Smart & Sharp 2B49;Think smart 858 Mohawk-Style:Must have BC287; Defining Moment 7959 Sub Contract 2,393.79$ 25% Contractor Fee 492.50$ Total cost 2,886.29$ Labor to remove and dispoasl costs once final carpet arrives 1,312.00$ Total amount of allowance usage 4,198.29$ William J Varian William J. Varian, CGR CAPS CGP President 3 Tel (239) 514 0103 CGC 061412 FaX (239) 514 0556 CCC 057950 WWM. J.. VARIAN CONSTRUCTION CO. Inc. Mailing GENERAL CONTRACTOR Shop PO Box 990099 5490 Yahl St #16 Naples, FL 34116 Naples, FL 34105 Serving Southwest Florida since 1989 Date: Submit to: Job Name: Scope of change: 1,552.00$ Allowance Usage #3 3/1/2018 Mr. Tony Barone Facilities Management Collier County Government 3300 Tamiami Trail E Naples, FL 34112 Naples Depot Bud Train Car Restoration Furnishlaborandmaterialstopaintunits deliveredtoourshop--includesdeliverybackto train once painted Sub Contract charge 25% Contractor Fee 388.00$ Total cost 1,940.00$ Total amount of allowance usage 1,940.00$ William J Varian William J. Varian, CGR CAPS CGP President 4 4BSB4DIOFFCFSHFS 1SPDVSFNFOU4USBUFHJTU 9999 saraschneeberge r@colliergov.net Digitally signed by saraschneeberger@colliergov.net DN: cn=saraschneeberger@colliergov.net Date: 2018.04.02 09:04:46 -04'00' 5 3 GREAT INSIGHTS. GREATER OUTCOMES. TAMPA ORLANDO BARTOW FORT LAUDERDALE BALTIMORE SEATTLE www.tindaleoliver.com Headquarters 1000 N. Ashley Dr. | Suite 400 | Tampa, FL 33602 | (813) 224-8862 | Fax (813) 226-2106 February 28, 2018 Mr. Eric Ortman Senior Planner Collier Metropolitan Planning Organization (MPO) 2885 S. Horseshoe Drive Naples, FL 34104 Re: Purchase Order 4500179302, Collier MPO Comprehensive Pathways Plan Time Extension Mr. Ortman, This is a request to extend the existing Bicycle/Pedestrian Master Plan (aka Comprehensive Pathways Plan) scope to October 31, 2018. The current authorization was provided on July 28, 2017 with a work deadline of June 21, 2018. Two primary factors have led to this request for a time extension in addition to the schedule disruption resulting from Hurricane Irma. The MPO requested that BPAC updates follow updates to the TAC and CAC. Because the BPAC meets before the TAC and CAC, this shift in timing of plan updates resulted in a delay of one month. This delay, by itself, would have pushed the deadline to July 21, 2018. However, the MPO Board does not meet during the months or July and August. When the MPO request was made, significant additional effort was made to expedite the plan’s development. However, at this point, Tindale Oliver believes that meeting the June 21 deadline will result in a plan that will not fully meet the expectations of the MPO and therefore requests an extension to October 31, 2018. The MPO’s Project Manager is in favor of this request. This request crosses fiscal years therefore we are also requesting that $6,000 be de-obligated from FY 2017/2018 UPWP and included in the FY 2018/2019 UPWP. The chart on the following page details the tasks and amounts that are being requested for this de-obligation. We are currently working on the identification of project needs, evaluation criteria based on the Plan’s Goals and Objectives, and the development of the Plan’s implementation and policy components. Drafts of the plan will be presented to the advisory committees in May and to the Board in June. Final drafts will be presented to the committees in August with approval scheduled to occur at either the September or October Board meeting. 6 GREAT INSIGHTS. GREATER OUTCOMES. TAMPA ORLANDO BARTOW FORT LAUDERDALE BALTIMORE SEATTLE www.tindaleoliver.com Headquarters 1000 N. Ashley Dr. | Suite 400 | Tampa, FL 33602 | (813) 224-8862 | Fax (813) 226-2106 Task Number Authorized Amount De-obligation request 1 $ 30,550 $ 0 2 $ 10,460 $ 0 3 $ 22,710 $ 635 4 $ 18,460 $ 1,880 5 $ 14,450 $ 3,000 Expenses $ 1,750 $ 485 Total $ 98,380 $ 6,000 If you have any questions regarding this request, please contact me at (239)298-8007. Sincerely, Wally Blain, AICP Senior Project Manager P:\Client 0200-0299\0215 Collier County MPO\0215028-03.17 Comprehensive Pathways Plan\Admin\Contract\Extension Letter.docx ly Blaiaiaaaaaaiaiaiaiaiaaaiaiaiaiaaiaiaaaaiaiaaaiaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaan, AICP 7 8 4 9 10 11 12 4BSB4DIOFFCFSHFS saraschneeberge r@colliergov.net Digitally signed by saraschneeberger@colliergov.net DN: cn=saraschneeberger@colliergov.net Date: 2018.04.02 10:00:44 -04'00' 13 5 14 6 15 16 17 18 19 20 21 22 7 23 24 25 26 27 28 29 30 31 8 999 4BSB4DIOFFCFSHFS@@@@@@@@@@@@@@@@@ saraschneeberge r@colliergov.net Digitally signed by saraschneeberger@colliergov.net DN: cn=saraschneeberger@colliergov.net Date: 2018.04.03 09:10:27 -04'00' 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 9 58 59 60 61 62 63