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Agenda 04/24/2018 Item #16D 304/24/2018 EXECUTIVE SUMMARY Recommendation for after-the-fact approval of an electronically submitted application for Corporation for National and Community Services (CNCS) Retired Senior Volunteer Program (RSVP) 2018-2021 Renewal Grant in the amount of $163,566 to the CNCS and allow the County Manager or his designee to serve as the authorized representative for the grantor electronic system eGrants throughout the grant period. OBJECTIVE: To apply for the RSVP Grant to provide uninterrupted operation of Collier County’s RSVP Grant Program. CONSIDERATIONS: Co-sponsored by Collier County since 1990, RSVP places retired, senior volunteers in various non-profit organizations to provide support and community service. Collier County Community and Human Services Division (CHS) will continue to administer this project, which is 70% sponsored by the CNCS. The purpose of this application is to continue to provide volunteers to non-profit agencies through the RSVP Program. RSVP is a national volunteer agency designed to provide individuals age 55 years and older with the opportunity to share their abilities, interests, and experience with their communities. Each year, more than 500,000 volunteers use their experience, skills, and talents through RSVP Projects in the United States, District of Columbia, Puerto Rico, and the Virgin Islands. Collier County was awarded and completed six (6) 3-year CNCS RSVP Grants from July 1, 1990 through June 30, 2018. If approved this three-year grant that would start on 7/1/2018 and run to 6/30/2021 with a total grant award of $163,566. The awarded amount for each year will be $54,522. The RSVP Grant has a local match requirement which is 30% of the total project budget of $233,666. The total match requirement is $70,100. This requirement will be partially met through an estimated cash match of $25,100 with the remaining balance of $45,000 provided through In-Kind services, primarily from the use of County Park rooms for the volunteer-run Bone Builders Program classes. The program is further supported by donations from local businesses for our volunteer recognition events. From the program’s inception, this program has provided over twenty-five hundred (2,500) volunteers who served over 1.6M volunteer hours. The proposed grant program will provide funding for a portion of the salaries and other administrative expenses needed to administer this program, such as supplies, software, and travel, as well as volunteer support costs including volunteer recognition. The following table provides a detailed breakdown of the estimated award amounts, required a local match, and In-Kind Budget for Year 1: Program Project Estimated Grant Budget Local Match In-Kind Budget RSVP TBD $54,522 $8,366 $15,000 The grant was released/announced on February 23, 2018, with a submittal due date on April 9, 2018. With such a short response time to address the grant announcement and staff was not able to complete the application in time for the Board of County Commissioners (Board) meeting prior to submission. Collier County CMA#5330 authorizes the County manager to approve the submittal of grant applications with subsequent Board action at the next regularly scheduled Board meeting to ratify the approval of an after-the-fact application. The County manager approved the grant application on April 3, 2018. The 16.D.3 Packet Pg. 902 04/24/2018 application requires the County to designate an authorized representative to electronically sign and submit the application, required reports and amendments through the CNCS eGrants electronic system. Based on the administrative requirements and required use of eGrants, this action approves the County Manager or his designee to be the authorized representative. Actions requiring Board approval will continue to be brought forward. FISCAL IMPACT: There are no budget amendments associated with the application of this grant. If awarded, CNCS would provide federal revenues in the amount of $163,566 and the County would provide a required 30% match or $70,100 met through a combination of cash ($25,100) and in -kind ($45,000). The total award would be $233,666 distributed on an annual basis over the three-year period. The annual estimated net fiscal impact is $62,888 per year. CNCS will fund $54,522 and the County will provide a cash match of $8,366 supported by the annual General Fund transfer to CHS. LEGAL CONSIDERATIONS: The Board will have the opportunity to accept or reject the funds if the grant is approved. Accordingly, this Office has no issue with respect to the legality of this request, which is appropriate for Board action and requires a majority vote for Board action. -JAB GROWTH MANAGEMENT IMPACT: There is no Growth Management impact. RECOMMENDATION: Recommendation for after-the-fact approval of an electronically submitted application for Corporation for National and Community Services Retired Senior Volunteer Program (RSVP) 2018-2021 renewal grant in the amount of $163,566 to the Corporation for National and Community Service and allow the County Manager or his designee to serve as the authorized representative for the grantor electronic system eGrants throughout the grant period. Prepared By: Dawn Whelan, Grants Coordinator, Community & Human Services Division ATTACHMENT(S) 1. Final Outcomes 3-20-18 (PDF) 2. Submitted Budget 4-3-18 (PDF) 3. final report submitted to egrants 4 4 18 not draft (PDF) 4. CM-MEMO 2018 03-23 RSVP FY18-21 R1 (PDF) 5. RSVP Face Sheet 2018 (PDF) 16.D.3 Packet Pg. 903 04/24/2018 COLLIER COUNTY Board of County Commissioners Item Number: 16.D.3 Doc ID: 5169 Item Summary: Recommendation for after-the-fact approval of an electronically submitted application for Corporation for National and Community Services (CNCS) Retired Senior Volunteer Program (RSVP) 2018-2021 Renewal Grant in the amount of $163,566 to the CNCS and allow the County Manager or his designee to serve as the authorized representative for the grantor electronic system eGrants throughout the grant period. Meeting Date: 04/24/2018 Prepared by: Title: – Community & Human Services Name: Dawn Whelan 03/22/2018 2:44 PM Submitted by: Title: Division Director - Cmnty & Human Svc – Public Services Department Name: Kimberley Grant 03/22/2018 2:44 PM Approved By: Review: Operations & Veteran Services Sean Callahan Additional Reviewer Completed 03/23/2018 6:20 PM Community & Human Services Blanca Aquino Luque Additional Reviewer Completed 04/04/2018 1:42 PM Community & Human Services Kristi Sonntag Additional Reviewer Completed 04/04/2018 3:52 PM Community & Human Services Maggie Lopez Additional Reviewer Completed 04/05/2018 8:12 AM Public Services Department Kimberley Grant Additional Reviewer Completed 04/06/2018 8:58 AM Public Services Department Todd Henry Level 1 Division Reviewer Completed 04/06/2018 10:47 AM County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 04/10/2018 11:48 AM Grants Erica Robinson Level 2 Grants Review Completed 04/10/2018 11:55 AM Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 04/12/2018 9:26 AM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 04/12/2018 9:51 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/12/2018 11:38 AM Grants Therese Stanley Additional Reviewer Completed 04/16/2018 3:17 PM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 04/17/2018 12:19 PM Board of County Commissioners MaryJo Brock Meeting Pending 04/24/2018 9:00 AM 16.D.3 Packet Pg. 904 PM Summary Report for Application ID: 18SR202415 1Page Collier County Government Grantee Initial Entry Grant application ID: FY 2018 RSVP Quarter 4 (Year 1 of single or multi year grant) Legal Applicant Name: Submitted: Type:Renewal 18SR202415 Status: NOFA: Unduplicated Volunteers by Focus Areas Unduplicated Volunteers by Objective Unduplicated Volunteers by Category Title % of Unduplicated Volunteers working on/not working on Results tied to Outcome Primary Focus Area:Healthy Futures 16.D.3.a Packet Pg. 905 Attachment: Final Outcomes 3-20-18 (5169 : Retired Senior Volunteer Program 2018 Grant application) 2PM Summary Report for Application ID: 18SR202415 Page PM 4.1-Assist veterans with transportation Applicant Organization Collier County Government Period Covered Starting Ending Grant Number Community Need to be Addressed While there are numerous ways a Veteran can travel to their medical appointments, many in our country face mobility challenges. To increase the number of local Veterans and Military Service members we serve, Collier County's Veteran Services Office works closely with the United Stated Department of Veterans Affairs to assist local Veterans to adders the need of Veterans seeking transportation for medical trips to VA facilities. Currently, Collier County Veteran Services serve an average of 2000 local Veterans. RSVP of Collier County will provide drivers to transport Veterans to their VA medical appointments. The drivers, mostly Veterans themselves, will transport Veterans to three VA medical centers located in Cape Coral, St. Petersburg and Miami at no cost to the Veterans. Veterans and Military FamiliesFocus Area Objective Number of Volunteer Veterans & Families Served 1 Project Planning Service Activity Assist veterans with transportation Service Activity Description Fifteen Veteran Drivers will be placed in this area. Anticipated # of Unduplicated Vols 15 Anticipated # of Total Vols Contributing 15 Anticipated Output (PRIORITY) V1: Number of veterans receiving CNCS-supported assistance Target 75 How Measured Activity Log Instrument Description To measure, collect, and manage volunteer data, RSVP of Collier County maintains an attendance/timesheet information at each site. This log is maintained by the station captain at each location. Timesheets are reported by the station captain on a quarterly basis to RSVP Project Director. The timesheet assists the RSVP Project Director in reporting the number of hours for each volunteer in the Volunteer Reporter; a volunteer management software database. The information in Volunteer Reporter ensures each volunteer is only counted once when assigned to a service activity. Reports directly related to program objectives can be easily generated, and annual upgrades are available to enhance data collection and reporting. The Project Director enters timesheet hours into Volunteer Reporter on a quarterly basis. Furthermore, the data collected in Volunteer Reporter is used to create mandatory quarterly and annual reports by the grantor. Annual volunteer and volunteer station surveys as well as comment cards are also utilized to regularly monitor volunteer and station satisfaction levels. Each volunteer driver is provided with comment cards for each veteran passenger who participates in the program to determine their satisfaction with the service and the overall benefit that the program provides to them to assist with meeting their medical needs as well as offering them companionship and transportation. Each Veteran driver will also report quarterly the number of veterans that were transported to accurately collect our output data. 16.D.3.a Packet Pg. 906 Attachment: Final Outcomes 3-20-18 (5169 : Retired Senior Volunteer Program 2018 Grant application) 3PM Summary Report for Application ID: 18SR202415 Page PM 5.1-Leading or Assisting Bone Builders Applicant Organization Collier County Government Period Covered Starting Ending Grant Number Community Need to be Addressed Bone Builders is an evidence based program developed by Tufts University in Massachusetts. According to the Florida Department of Elder Affairs, 35.2% of Collier County residents are over the age of 60 (2016). Identifying the needs of our seniors is a community priority for Collier County. A recent survey conducted by Collier County Community and Human Services identified access to healthcare programming is of particular need. Our local seniors tell us in structured surveys and informal conversations that they are continually looking for ways to maintain and enhance their stamina, bone strength, balance and stability. RSVP of Collier County partners with local community centers to provide the Bone Builder program. The RSVP Bone Builders program delivers a free exercise program, located at 10 community locations throughout the County, aimed at serving our most vulnerable population. These locations ensure maximum accessibility to senior, and include community centers and private clubhouses that have donated space to hold Bone Builders classes. The RSVP program focus is on the development of volunteer trainers so that we can increase our outreach in the community and offer this valuable service to as many seniors as possible. To become an RSVP Bone Builder instructor, the participants must complete a one-day training fund by the RSVP program. These trainings are taught annually by our own local Bone Builders trainers who are certified to provide the train the trainer and, who have had many years of experience teaching classes. Additionally, if needed, refresher courses are offered on an annual basis. No experience in fitness or health is required to become an instructor; however, trainers are required to have been participants in the Bone Builder program for one year. Using hand weights and ankle weights, provided by the RSVP program, trainers lead classes of 5-40 participants in exercise to improve balance and strength. Healthy FuturesFocus Area Objective Number of Volunteer Access to Care 10 Project Planning Service Activity Leading or Assisting Bone Builders Service Activity Description Fifty RSVP Bone Builders Program trainers will deliver exercise classes to aid senior citizens in the prevention or the progression of osteoporosis. Classes will be conducted 2 to 3 times per week for an average of 800 classes annually. 10 community centers have donated space to hold the Bone Builders program. Anticipated # of Unduplicated Vols 50 Anticipated # of Total Vols Contributing 50 Anticipated Output H4: Number of clients participating in health education programs. Target 150 How Measured Attendance Log Instrument Description To measure, collect, and manage outcome data for volunteers participating in the Healthy Futures Access to Care, RSVP of Collier County maintains an attendance/timesheet information at each site to track volunteer’s hours as well as student participation. This log is maintained by the station captain at each location and also timesheets are reported by the station captain on a quarterly basis to RSVP Project Director. The timesheet assists or in reporting the number of hours for each volunteer and clients they assisted and this data is entered into Volunteer Reporter; a volunteer management software database. The information in Volunteer Reporter ensures each volunteer is only counted once when assigned to a service activity. Reports directly related to program objectives can be easily generated, and annual upgrades are available to enhance data collection and reporting. The Project Director enters timesheet hours into Volunteer Reporter on a quarterly basis. Furthermore, the data collected in Volunteer Reporter is used to create mandatory quarterly and annual reports by the grantor. Annual volunteer surveys are utilized to regularly monitor volunteer satisfaction levels. In addition, an annual survey is also distributed to each Bone Builder class participant to measure their satisfaction with the program and also to gather data related to their physical and emotional wellbeing and determine if improvements have occurred as a result of participating in the program. The outcome for determining success for Access to Care, Bone Builders is based on evidence from research at Tufts University. In accordance with the Appendix B RSVP National Performance Measures Instructions, for the 2016-18 renewal cycle, Senior Corps will allow grantees to use the Bone Builders model to meet the national performance measures requirement. In addition to this, RSVP Bone Builder participants will continue to be surveyed to determine the impact that Bone Builders has had on their physical 16.D.3.a Packet Pg. 907 Attachment: Final Outcomes 3-20-18 (5169 : Retired Senior Volunteer Program 2018 Grant application) 4PM Summary Report for Application ID: 18SR202415 Page PM 6.1-Responding Applicant Organization Collier County Government Period Covered Starting Ending Grant Number Community Need to be Addressed A disaster can strike at any moment. Besides hurricanes; fires, floods, tornadoes, heat waves and other emergencies pose severe threats to residents of Southwest Florida. With a population of 343,983 it would be nearly impossible for first responders to meet the demand for services. Each person should prepare themselves to be ready in the event of a disaster, but senior citizens are more vulnerable and may need assistance in planning for an emergency. According to Disaster Preparedness: Preliminary Observations on the Evacuation of Vulnerable Populations due to Hurricanes and Other Disasters; older adult can be more vulnerable to disaster for a variety of reason such as physical or mental impairments may make it difficult for them to care for themselves or a lack of transportation may be an issue, older adults might not own a vehicle, may lack access to a car, or may choose not to drive, impeding their ability to evacuate. RSVP Community Emergency Response Team (CERT) members identify residential areas with older adults of high vulnerability who may need special assistance in evacuation or during a disaster. According to Florida Department of Elder Affairs (2016) in Collier County 23,451 seniors are living alone. The needs of older adults are always included in disaster planning. Our Disaster training program is two-fold. CERT members identify areas with older adults of high vulnerability who may need special assistance and place them on a contact list for contact in the event of a disaster. The first part is a group of volunteers trained by the North Collier Fire District as members of CERT. Volunteers interested in becoming CERT members do not need any prior experience in disaster preparedness or live saving skills. The second part of the training includes disaster specific training under the supervision of their station, the North Collier Fire District, CERT members receive training in basic disaster response skills including safety, search and rescue team organ Disaster ServicesFocus Area Objective Number of Volunteer Disaster Assistance Provided 1 Project Planning Service Activity Responding Service Activity Description Two (2) trained RSVP CERT trained volunteers will assist in disaster recovery. In addition they will provide grocery delivery to 10 homebound senior with a support netwrok. All training, equipment, and resources will be provided by North Collier Fire District. Anticipated # of Unduplicated Vols 2 Anticipated # of Total Vols Contributing 2 Anticipated Output (PRIORITY) D6: Number of RSVP service hours in disaster assistance Target 100 How Measured Attendance Log Instrument Description To measure, collect, and manage volunteer data, RSVP of Collier County maintains an attendance/timesheet information at each site. This log is maintained by the station captain at each location. Timesheets are reported by the station captain on a quarterly basis to RSVP Project Director. The timesheet assists the RSVP Project Director in reporting the number of hours for each volunteer trainer in the Volunteer Reporter; a volunteer management software database. The system also stores information regarding each volunteer station. The information in Volunteer Reporter ensures each volunteer is only counted once when assigned to a service activity. Reports directly related to program objectives can be easily generated, and annual upgrades are available to enhance data collection and reporting. The Project Director enters timesheet hours into Volunteer Reporter on a quarterly basis. Furthermore, the data collected in Volunteer Reporter is used to create mandatory quarterly and annual reports by the grantor. Annual volunteer and volunteer station surveys as well are utilized to regularly monitor volunteer and station satisfaction levels with the RSVP program. Volunteers will also in the event of a disaster when activated report the number of persons that were assisted through mitigation, response and recovery. 16.D.3.a Packet Pg. 908 Attachment: Final Outcomes 3-20-18 (5169 : Retired Senior Volunteer Program 2018 Grant application) 5PM Summary Report for Application ID: 18SR202415 Page PM 7.1-Other Applicant Organization Collier County Government Period Covered Starting Ending Grant Number Community Need to be Addressed There are many agencies/volunteer jobs that are making an impact in the community, but are not part of the CNCS focus areas or capacity building. Also, some of these agencies lack the ability to report certain outcomes or they would be involved in some of the focus areas. These stations and the placement of volunteers in these stations are still important to our community. These stations include Panira Health Care Clinic, Senior Friendship Health Care, Habitat for Humanity of Collier County and St. Vincent de Paul. Other Community PrioritiesFocus Area Objective Number of Volunteer Other 4 Project Planning Service Activity Other Service Activity Description 7 volunteers will be placed at other community priorities work areas. Anticipated # of Unduplicated Vols 7 Anticipated # of Total Vols Contributing 7 Anticipated Output OT1: SC1Grantee met their target for community priority activity. (Yes/No) Target 7 How Measured Other Instrument Description To measure, collect, and manage volunteer data, RSVP of Collier County maintains an attendance/timesheet information at each site. This log is maintained by the station captain at each location. Timesheets are reported by the station captain on a quarterly basis to RSVP Project Director. The timesheet assists the RSVP Project Director in reporting the number of hours for each volunteer in the Volunteer Reporter; a volunteer management software database. The system also stores information regarding each volunteer station. The information in Volunteer Reporter ensures each volunteer is only counted once when assigned to a service activity. Reports directly related to program objectives can be easily generated, and annual upgrades are available to enhance data collection and reporting. The Project Director enters timesheet hours into Volunteer Reporter on a quarterly basis. Furthermore, the data collected in Volunteer Reporter is used to create mandatory quarterly and annual reports by the grantor. Annual volunteer and volunteer station surveys are also utilized to regularly monitor volunteer and station satisfaction levels. To determine the number of participants served in the other community priority locations the RSVP project director will collect data on the number of participants assisted to ensure that we have achieved the target goals for other community priorities. 16.D.3.a Packet Pg. 909 Attachment: Final Outcomes 3-20-18 (5169 : Retired Senior Volunteer Program 2018 Grant application) 6PM Summary Report for Application ID: 18SR202415 Page PM 8.1-Community-based mentoring Applicant Organization Collier County Government Period Covered Starting Ending Grant Number Community Need to be Addressed The need for education volunteers is increasing nationwide but particularly in Collier to address disadvantaged children and youth and those non-English speaking students. Collier County’s student population K-12 is 49,393 with 63% of the population classified as economically needy and 15% experience limited English proficiency and only 46% report their home language as English, while 42% state their home language is Spanish. According to the Spotlight on Poverty and Opportunity report from 2017 there are over 1 million Florida children receiving food stamps (SNAP), over 2 million children enrolled in Medicaid and CHIP and over 1.2 million Black and Hispanic children below 200% of the federal poverty limit. Education encourages imagination, creativity and interest in knowledge. It also gives students more opportunities for high-paying jobs and offers better economic security. Education is an essential part of intellectual freedom, and one of its main values is improving how students view, exist in and participate in the world. Because education is a social event for most people, it encourages sharing of ideas and experiences among students, which helps students become better members of the community by teaching morals, ethics and community responsibility. To address the need for English literacy tutoring, RSVP will target those students from Title 1 schools by partnering with 2 stations to provide tutoring to school aged children. The stations are located at the Boys and Girls Club of Collier County, and the Literacy Volunteers of Collier County. Title 1 is a federal program that provides funds to schools and school districts serving high numbers of economically disadvantaged children. Its goals are to ensure that high-risk students meet at least the minimum proficiency on state academic standards and assessments, and that they have a fair opportunity to earn a high-quality education. EducationFocus Area Objective Number of Volunteer K-12 Success 2 Project Planning Service Activity Community-based mentoring Service Activity Description 35 students will be mentored with the Boys and Girls Club and with Literacy Volunteers of Collier County. Anticipated # of Unduplicated Vols 4 Anticipated # of Total Vols Contributing 4 Anticipated Output (PRIORITY) ED4A: Number of youth/mentor matches sustained Target 35 How Measured Activity Log Instrument Description To measure, collect, and manage volunteer data, RSVP of Collier County maintains an attendance/timesheet information at each site. This log is maintained by the station captain at each location. Timesheets are reported by the station captain on a quarterly basis to RSVP Project Director. The timesheet assists the RSVP Project Director in reporting the number of hours for each volunteer trainer in the Volunteer Reporter; a volunteer management software database. The information in Volunteer Reporter ensures each volunteer is only counted once when assigned to a service activity. Reports directly related to program objectives can be easily generated, and annual upgrades are available to enhance data collection and reporting. The Project Director enters timesheet hours into Volunteer Reporter on a quarterly basis. Furthermore, the data collected in Volunteer Reporter is used to create mandatory quarterly and annual reports by the grantor. Annual volunteer and volunteer station surveys are utilized to regularly monitor volunteer satisfaction levels. To measure, collect and manage the output on the number of students participating the RSVP volunteers will provide data on the number of students assisted on a quarterly basis and report to the RSVP Project Director. 16.D.3.a Packet Pg. 910 Attachment: Final Outcomes 3-20-18 (5169 : Retired Senior Volunteer Program 2018 Grant application) 7PM Summary Report for Application ID: 18SR202415 Page Anticipated Outcome School Records Instrument Description How Measured To measure, collect and manage the outcome data on the number of students participating who demonstrate improved academic engagement is measured by reports completed by the participating stations and reported to the RSVP Program. The reports are based on information reported by the Collier County School system and through report cards provided by the students to the stations. The outcome data will show the intervention or activity the student received and its effect on the student’s achievement, attendance and/or behavior. The outcome data that is reported by the stations may consist of the following: attendance rates, discipline/suspension, reading level etc. Target (PRIORITY) ED27: Number of students in mentoring/tutoring programs with improved academics 35 PM 9.1-Companionship Applicant Organization Collier County Government Period Covered Starting Ending Grant Number Community Need to be Addressed The Florida Department of Elder Affairs reports that in Collier County, 23,451 seniors (ages 60 and over) live alone, and only 40.8% of this population has a driver's license. Collier County has a larger elder population, aged 65 and older, than the whole state of Florida (26.9% v. 18%) according to the Collier County Health Assessment. Transportation is one complication many seniors face. Unfortunately, Collier County's alternative transportation services do not serve every area of the county leaving many seniors without the ability to grocery shop or meet with other seniors to socialize and communicate. To facilitate Healthy Futures through Aging in Place activities, Collier County offers companionship services through the Serving our Senior Program, Rivera Gulf Estates and the Foundation for the Developmentally Disabled. These programs will provide 5 volunteers to provide assistance to clients by driving them to doctor’s appointment, grocery shopping, phone calls to check in on them and just a friendly visit. Five (5) participants will be served with these programs. Volunteers with the Serve Our Seniors (SOS) Program not only deliver groceries to homebound seniors but also offer a weekly companionship visit and telephone calls to seniors in ne. Riveria Gulf Estates station and its volunteers drive shut in seniors to doctors’ appointments, bring them grocery shopping, and just have coffee with them. The Foundation for the Developmentally Disabled offers developmentally disabled children and adults with sporting events, book clubs, and life skills and help prepare the monthly newsletter. Healthy FuturesFocus Area Objective Number of Volunteer Aging in Place 2 Project Planning Service Activity Companionship Service Activity Description Five Volunteers will be placed in 3 volunteer stations Anticipated # of Unduplicated Vols 5 Anticipated # of Total Vols Contributing 5 16.D.3.a Packet Pg. 911 Attachment: Final Outcomes 3-20-18 (5169 : Retired Senior Volunteer Program 2018 Grant application) 8PM Summary Report for Application ID: 18SR202415 Page Anticipated Outcome Survey Instrument Description How Measured To determine the outcome performance results for Aging in Place Companionship activities, the volunteers will report the number of adults with disabilities who have reported increased social ties and support. Annually the RSVP program volunteer will work with the companionship participant to assist the participant in completing a survey to measure the participants satisfaction with the volunteer and program to determine the participants perception with increased social ties. Target (PRIORITY) H9: Number of individuals with increased social support. 5 Anticipated Output (PRIORITY) H8: Number of individuals receiving independent living services Target 5 How Measured Other Instrument Description To measure, collect, and manage volunteer output data, RSVP of Collier County maintains an attendance/timesheet information at each site. This log is maintained by the station captain at each location. Timesheets are reported by the station captain on a quarterly basis to RSVP Project Director. The timesheet assists the RSVP Project Director in reporting the number of hours for each volunteer trainer in the Volunteer Reporter; a volunteer management software database. The information in Volunteer Reporter ensures each volunteer is only counted once when assigned to a service activity. Reports directly related to program objectives can be easily generated, and annual upgrades are available to enhance data collection and reporting. The Project Director enters timesheet hours into Volunteer Reporter on a quarterly basis. Furthermore, the data collected in Volunteer Reporter is used to create mandatory quarterly and annual reports by the grantor. Annual volunteer and volunteer station surveys are utilized to regularly monitor volunteer satisfaction levels. To measure, collect and manage the output on the number of persons participating in the companionship program the RSVP volunteers will provide data on the number of persons assisted on a quarterly basis and report to the RSVP Project Director. 16.D.3.a Packet Pg. 912 Attachment: Final Outcomes 3-20-18 (5169 : Retired Senior Volunteer Program 2018 Grant application) Collier County Government April 3, 2018 8:19 AM Page 1 Form 424A Modified SF-424A (4/88 and 12/97)RPT_BGT_424 RSVP of Collier County A. Project Personnel ExpensesB. Personnel Fringe BenefitsC. Project Staff TravelD. EquipmentE. SuppliesF. Contractual and Consultant ServicesI. Other Volunteer Support CostsJ. Indirect CostsA. Other Volunteer CostsFICAHealth InsuranceRetirementLife InsuranceLocal TravelLong Distance TravelCriminal Background CheckMealsUniformsInsuranceRecognitionVolunteer Travel 3,607 0 3,771 0 50 1,900 0 0 0 0 5,866 0 3,607 0 3,771 0 0 0 0 0 0 0 0 0 0 0 0 0 50 1,900 0 0 0 0 5,866 0 0 0 0 0 0 0 0 0 0 0 0 0 47,144 250 15,300 47,144 0 0 0 250 15,300 0 0 0 $54,522 $0 $17,500 $5,866 $72,022 $5,866 $0 $0 Section I. Subtotal Section II. Subtotal $7,378 $0 $0 $0 Total Amt CNCS Share Grantee Share Excess Amount $0 $1,950 $15,300 $5,866 $7,378 $1,950 $15,300 $5,866 $0 $0 $0 $0 Total Total Total Total $54,522 $77,888 $23,366 $0 Budget Totals Budget Dates: Section I. Volunteer Support Expenses Section II. Volunteer ExpensesFunding PercentagesApplication ID: 18SR202415 70% 30% Required Match # of years Receiving CNCS Funds n/a n/a 16.D.3.b Packet Pg. 913 Attachment: Submitted Budget 4-3-18 (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 1 STATE APPLICATION IDENTIFIER: FEDERAL IDENTIFIER: 18SR202415 2b. APPLICATION ID: 3. DATE RECEIVED BY STATE:04/05/184. DATE RECEIVED BY FEDERAL AGENCY:Collier County GovernmentLEGAL NAME:3339 Tamiami Trl EBldg H Dawn M. WhelanNAME: (239) 252-6287 TELEPHONE NUMBER: (239) 252-6571 FAX NUMBER: dawn.whelan@colliercountyfl.govINTERNET E-MAIL ADDRESS: 596000558 6. EMPLOYER IDENTIFICATION NUMBER (EIN): 7. TYPE OF APPLICANT: 8. TYPE OF APPLICATION (Check appropriate box). If Amendment, enter appropriate letter(s) in box(es): 94.002 10a. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: Retired and Senior Volunteer Program10b. TITLE:RSVP of Collier County 11.a. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: Areas affected by the project include: Collier County's three incorporated cities: Everglades City, Marco Island and Naples, as well as an unincorporated farming co12. AREAS AFFECTED BY PROJECT (List Cities, Counties, States, etc): 07/01/18 START DATE:06/30/21END DATE:FL 19 $ 54,522.00 a. FEDERAL $ 23,366.00 b. APPLICANT $ 0.00 c. STATE $ 8,366.00 d. LOCAL $ 15,000.00e. OTHER $ 77,888.00 g. TOTAL Kim Grant a. TYPED NAME OF AUTHORIZED REPRESENTATIVE:b. TITLE: (239) 252-4230 c. TELEPHONE NUMBER: 04/05/18 e. DATE SIGNED: Local Government, Municipal 2a. DATE SUBMITTED TO CORPORATION FOR NATIONAL AND COMMUNITY SERVICE (CNCS): 1. TYPE OF SUBMISSION: Non-Construction 5. APPLICATION INFORMATION NAME AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION (give area codes): ADDRESS (give street address, city, state, zip code and county): A. AUGMENTATION B. BUDGET REVISION C. NO COST EXTENSION D. OTHER (specify below): 9. NAME OF FEDERAL AGENCY: Corporation for National and Community Service 13. PROPOSED PROJECT:14. CONGRESSIONAL DISTRICT OF: 15. ESTIMATED FUNDING:16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? YES. THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: DATE: 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? YES if "Yes," attach an explanation.NO X 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. APPLICATION FOR FEDERAL ASSISTANCE Naples FL 34112 - 5361 NEW CONTINUATION AMENDMENT 7b. 7a. 04/05/18 Local Government - County f. PROGRAM INCOME $ 0.00 PART I - FACE SHEET DUNS NUMBER:076997790 Modified Standard Form 424 (Rev.02/07 to confirm to the Corporation's eGrants System)Application X NEW/PREVIOUS GRANTEE 11.b. CNCS PROGRAM INITIATIVE (IF ANY): X NO. PROGRAM IS NOT COVERED BY E.O. 12372 d. SIGNATURE OF AUTHORIZED REPRESENTATIVE: Year #: X 1 a.Applicant b.Program FL 19 County: 16.D.3.c Packet Pg. 914 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 2 For Official Use Only Narratives Executive Summary Strengthening CommunitiesThe Collier County Board of County Commissioners is the legal applicant and sponsor organization for RSVP of Collier County. RSVP of Collier County has been an active volunteer program since 1998 and its longevity has garnered an abundance of local community support. This support is demonstrated in ways such as the donation of community clubhouse space to host the Bone Builders class at over 10 different community sites, the involvement in volunteer recognition events by numerous local businesses through generous donations, National Service Recognition Day celebrationand the Collier County Board of County Commissioners' willingness to match the grantor's funds. Since the inception of RSVP in Collier County approximately 1,900 volunteers have contributed over 1million hours at 153 different volunteer stations across Collier County. According to the IRS, this equates to a savings of $24.1 million to our county because of the time, talent and energy our volunteers dedicate to making a difference. RSVP of Collier proposes an estimated 83 volunteers will serve during this grant cycle. The primary focus areas for RSVP Collier County for 2018-2021 is Healthy Futures and Education 59 volunteers will serve in these areas. RSVP will place Healthy Future volunteers at Bone Builder sites, Foundation for Developmentally Disabled, Serving our Seniors and Riviera Gulf Estates and Education volunteers at Literacy Volunteers and Boys and Girls Club. In addition, the Collier County RSVP program will also provide volunteers in the focus areas of Veteran/Military Families with 15 volunteers through the Collier County Veteran Transportation office, Disaster will include 2 volunteers at the North Collier Fire Department CERT and 7 volunteers will be placed in other community priorities. At the end of the three-year grant, the following Corporation for National and Community Service (CNCS) outcomes will be met in the following areas: (a) improving academic engagement in the number of students in mentoring/tutoring programs, and (b)increased social ties/perceived social supports and (c) outcome based Bone Builders program. The CNCS federal investment of $54,522 willbe supplemented by $23,366 of cash and in-kind donations each year.Collier County is located on the southern end of Florida's Gulf Coast with a population of 343,983 according to the 2016 US Census Fact Finder. Naples is one of the wealthiest cities in the United States, with the sixth-highest per capita income in the country in 2012, and the second-highest proportion of millionaires per capita in the US. Real estate is among the most expensive in the country, with houses for sale in excess of $40 million. Even though Collier County has tremendous 16.D.3.c Packet Pg. 915 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 3 For Official Use Only Narratives wealth there is also tremendous need in the area of education and health. As background, Collier County is historically known as a popular spot for retirees. The Florida Department of Elder Affairs (FDOE) reports in 2016 that 34.2% of Collier's population is comprised of individuals aged 60 and over, and this number is growing. In 2016, there were a reported 5,161,944 Florida residents ages 60-84. Despite the clear majority living comfortably, there are a growing number of seniors who are economically disadvantaged, frail and/or isolated. According to the FDOE in 2010 (most recent report), over 1 million Florida residents aged 60 and over are living alone. The Spotlight on Poverty and Opportunity (2017) reports that 11% of Florida seniors are living in poverty. According to AARP one in three older Floridians rely on Social Security as their only source of income. Living off a limited income impedes a senior's ability to receive needed services and housing. Collier County recently conducted a study with the Urban Land Institute (2017). This indicated 40% of the population (58,685 households) living here are spending more than what is affordable on housing. A household that spends more than 30% of their gross income on housing is living unaffordable. Thirty-five (35) % of seniors in Collier County pay more than 30% of their income for housing. Of those, 18% spend more than 50%. The average monthly social security benefit for womenliving alone in Collier County is $1,235. Retirement income is limited to social security for many and can be significantly reduced when a husband dies. In Collier County senior women are emerging as asmall but critical subset of homelessness. Collier County Community and Human Services Division provides direct and indirect services for Collier County's economically disadvantaged residents. The CHS Division, Services for Seniors Program has been the lead agency in Collier County for elder services for thirty-eight (38) years. This program serves some of Collier County's most vulnerable seniors and last year served 273 seniors through case management, 483 adults were served with prescription drugs and medical services and 66,348 meals were served. Not only does Collier County have a segment of seniors with critical needs with housing and social services but there is also a critical need to address the health care of our seniors. Focus Area 1 - Healthy Futures: With the need for socialization and health care critical for seniors, Collier County has determined that one of its two primary focus areas are Healthy Futures with programs in Access to Care and Aging in Place. To address Healthy Futures Access to Care, we will continue our highly successful Bone Builder program throughout this grant cycle utilizing 50 volunteers. This has long been a solid component of 16.D.3.c Packet Pg. 916 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 4 For Official Use Only Narratives RSVP of Collier County, originally developed from the Strong Living Program of Tufts University. Since its inception, the program has grown to over 117 trainers and 900 participants, and in fact manyparticipants sign up to become trainers themselves. When followed diligently, the Bone Builders program and exercises can help the body to increase bone density and reverse the effects of osteoporosis. According to the American Society of Bone and Mineral Research, an estimated 40 million older adults have osteoporosis, and an even more staggering 43.4% suffer from low bone mass. Regularly attending Bone Builders classes can contribute to increased mobility, reduced chances of falling and a greater sense of confidence. In 2017, fifty (50) volunteers contributed 2,279 hours teaching the Bone Builders class. RSVP of Collier County currently partners with 10 local community centers to provide the Bone Builders Program free of charge. Bone Builder classes are now conducted 2 to 3 times weekly, and average approximately 960 classes annually. This allows almost 900 seniors to participate in the Bone Builder classes. According to our 2016 Collier County, outcome study, RSVP Osteoporosis Exercise Program Functional Capacity Survey, 80% of participants indicated they had seen improvement in strength andstate of mind, 83% reported that they had seen improvements in their balance and flexibility and 80% reported improvements with their energy levels. Often, seniors may not have the ability to access a group exercise program due either to transportation or finances. The Bone Builders Program is open to the public with no requirement for participants and is offered at numerous convenient locations. Bone Builders is not just an exercise program, it also offers seniors in our community social benefits. The Bone Builders Program provides the opportunity for companionship and socialization; two factors that greatly contribute to overall wellness. In order for seniors to avoid isolation and depression, the ability to connect with others is crucial. Data collected from our annual survey of participants has shown a need for local bone strengthening exercise programs, and individual participant results and support our successful outcomes. To facilitate Healthy Futures through Aging in Place activities, Collier County offers transportation and companionship services through the Serving our Senior Program, Rivera Gulf Estates and the Foundation for the Developmentally Disabled, with five (5) volunteers. The FDOE reports that in Collier County, 23,451 seniors live alone, and only 40.8% of this population has a driver's license. Unfortunately, Collier County's alternative transportation services do not serve every area of the county leaving many seniors without the ability to grocery shop or meet with other seniors to socialize 16.D.3.c Packet Pg. 917 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 5 For Official Use Only Narratives and communicate or attend medical appointments. According to AARP an estimated one in five adults over age 50, at least 8 million are affected by isolation. Volunteers assist clients by driving them to doctor's appointments, grocery shopping and putting the groceries away, phone calls to check in on them and just a friendly visit. The SOS Program partners with the local Publix Supermarket to target and assist homebound seniors that can pay for their groceries but can no longer shop for themselves. Volunteers also assist adults with disabilities through the Foundation for the Developmentally Disabled (FDD). Volunteers with the Foundation for Developmentally Disabled assist clients with life skills, community enrichment events, socialization skills and offer companionship through activities like arts and craft and bowling. Five (5) participants will be served with these programs. To measure, collect, and manage outcome and output data for volunteers participating in the Healthy Futures Access to Care and Aging in Place, RSVP of Collier County maintains an attendance/timesheet information at each site. Annual volunteer and volunteer station surveys are also utilized to regularly monitor volunteer satisfaction levels. The outcome of success for Access to Care, Bone Builders is based on evidence from research at Tufts University. RSVP Bone Builder participants will be surveyed on an annual basis to measure program satisfaction and to gather outcome data on improved health and quality of life. The RSVP Project Director has consistently conducted the annual survey at all Bone Builder locations to determine satisfaction, success and to measure the overall outcomes with the program and the benefit to the participants as well as the benefit to the community. To determine the outcome performance results for Aging in Place Companionship and Transportation activities, the volunteers will report the number of adults with disabilities who have reported increasedsocial ties and support. The RSVP volunteers will provide each program participant with a survey annually to measure their satisfaction with their engagement with perceived and increased social ties.Focus Area 2 - Education: The need for education volunteers is increasing nationwide but particularly in Collier to address disadvantaged children and youth and those non-English speaking students. According to the Spotlight on Poverty and Opportunity report from 2017 there are over 1 million Florida children receiving food stamps (SNAP), over 2 million children enrolled in Medicaid and CHIP and over 1.2 million Black and Hispanic children below 200% of the poverty. Thirty-seven percent (37.8%) of working families are under 200% of the poverty line. The School District of Collier County serves more than 47,000 total students. English is not the first language for nearly 16% of their students with 16.D.3.c Packet Pg. 918 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 6 For Official Use Only Narratives more than 6,300 (K-12) students in the English Language Learners program. Collectively, these students speak 104 different heritage languages and hail from 76 different countries of origin. More than 53% of their students live in non-English homes, where English is not the first language and sometimes isn't even spoken. More than 63% of Collier County students are economically needy. To address the need for English literacy tutoring, RSVP will target those students from Title 1 schools by partnering with 2 stations to provide tutoring to school aged children utilizing 4 volunteers. The stations are located at the Boys and Girls Club of Collier County (BGC), and the Literacy Volunteers ofCollier County (LVCC). The BGC serves 3,000 children and teens, ages 6 to 18, in their clubs and afterschool programs. Nearly 83% of members receive free or reduced lunch, 48% of members come from homes where English is not the main spoken language, 28% of members live in single parent households, and 63% of members live at, or below, poverty level. The BGC provides the opportunity for RSVP volunteers to choose to work with elementary or high school age students, through the tutoring or mentoring program, respectively. Tutoring volunteers work with small groups of 3-4 children at a time from grades 1-5 with their homework and reading comprehension. The mentoring program matches RSVP volunteers with high school aged students to assist with college and scholarship applications, resume building, and career advice. The LVCC has been a premier provider of literacy tutoring in Collier County for over twenty-five years. Services offered include: one-on-one tutoring, small group classes, interactive English Language Learning Laboratory, and a Family Literacy Program. RSVP Tutors will prepare lesson plans for each session and meet their students once or twice a week for at least one hour. One-to-one tutoring takes place in local libraries, community centers, church facilities, educational and social service centers in Collier County as well as the LVCC offices or any public place that is convenience forthe student and the tutor. Annual volunteer and volunteer station surveys are also utilized to regularly monitor volunteer satisfaction levels. To measure, collect and manage the outcome data on the number of students participating who demonstrate improved academic engagement and RSVP collects this data from the stations and the volunteers to determine our outcome success. The reports from the stations are basedon information reported by the Collier County School system and through report cards provided by the students to the stations. To measure, collect, and manage volunteer data, RSVP of Collier County maintains an attendance/timesheet information at each site. This log is maintained by the station captain at each location. Timesheets are reported by the station captain on a quarterly basis to RSVP Project Director. 16.D.3.c Packet Pg. 919 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 7 For Official Use Only Narratives Other Focus Areas: While not primary focus areas with measurable outcomes, Collier County RSVP will also focus on serving other designated focus areas. Collier RSVP will measure the satisfaction of our volunteers andstations for each area and will annually collect output data on the participants served. Veterans and Military Families: The RSVP program is instrumental in assisting veterans with access to healthcare. Fifteen RSVP Volunteer drivers, most of whom are Veterans themselves, assist with our Veterans Transportation Program. The drivers transport Veterans to the three VA medical centers to ensure that these Veteransreceive quality healthcare, located in Cape Coral, St. Petersburg, and Miami at no cost to the Veteran. The drivers often form personal relationships with their fellow Veteran passengers, staying in touch and providing moral support. Output data is collected for each volunteer and each veteran transportation participant. Annual volunteer and volunteer station surveys are utilized to regularly monitor volunteer and station satisfaction levels with the RSVP program. Each volunteer veteran driver is provided with comment cards for each veteran passenger who participates in the program to determine their satisfaction with the service and the overall benefit that the program provides to them to assist with meeting their medical needs as well as offering them companionship and transportation. Disaster: The year 2017 will always be remembered in Collier County for disasters, but most notably Hurricane Irma. Much of Collier County was spared flooding from Irma, except for Everglades City, Chokoloskee and Goodland areas where the combination of an approximate 5-foot storm surge and wind speeds measuring approximately 140 mph hit hard. Collier County experienced wild fires in 2017 burning approximately 6,500 acres causing mandatory evacuations of many community and schools and necessitating multiple road closures. The 2017 rainy season was the wettest on record since the South Water Management District began keeping records in 1932, causing localized flooding in many communities. In Collier County 2 volunteers at the North Collier Fire Department Community Emergency Response Team (CERT) Program will assist with disaster clean-up and rescue. CERT members identify areas with older adults of high vulnerability who may need special assistance in evacuation orduring a disaster. Output data is collected on a regular basis pre- and post-disaster, volunteer hours are collected as well as data on the activities of the volunteers and the data related to the victims assisted. 16.D.3.c Packet Pg. 920 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 8 For Official Use Only Narratives While Collier County RSVP focuses on concentrating on our efforts with those primary focus areas, many seniors and stations also benefit from RSVP volunteers. These opportunities provide our volunteers with experiences and an opportunity to share their knowledge and skills with a wide range of citizens from youth to the aged. Other Community Priorities: There are many agencies/volunteer jobs that are making an impact in the community, but are not part of the CNCS focus areas or capacity building. Some of these agencies lack the ability to report certain outcomes and it would be a burden on them to report, but these stations and volunteers are still important to our community. These stations include Panira Health Care Clinic, Senior FriendshipHealth Care, Habitat for Humanity of Collier County and St. Vincent de Paul. RSVP will place seven (7) volunteers in these program areas. Volunteers at Panira Health Care Clinic provide reception and administrative support. Panira Health Care provides quality medical care and services at affordable rates for low-income and/or the uninsured. Volunteers are the first person that the patients meet, they provide them with a warm andcomfortable atmosphere at their time of need. Senior Friendship Health Care is a nonprofit network in Southwest Florida with services that meet the needs of people 50 and older. Volunteers at Senior Friendship Health Care provide administrative support, assist with events and research in senior healthcare. Habitat for Humanity volunteers assist people in the building of homes and administrativesupport. Habitat for Humanity believes a decent home provides strength, stability and independent that families need. Volunteers at St. Vincent de Paul provide weekly meals to homebound seniors. These meals are delivered once a week to the clients. These meals provide lunch and dinner in frozen form so the clients just need to heat them up to have a nutritious meal. To determine the number of participants served in the other community priority locations the RSVP project director will annually survey these participants to ensure that we have achieved the target goals for other community priorities. Collier County RSVP manages outputs for all focus areas and outcomes, as applicable. All volunteer stations are required to maintain a volunteer log and timesheets, maintained by the station captain. Timesheets are provided on a quarterly basis to RSVP Project Director, which assists in regularly reporting of the number of hours for each volunteer and the number of clients they assisted in Volunteer Reporter, a volunteer management software database. Volunteer Reporter offers an array of features that helps create custom reports, spreadsheets, templates, mail merge capability, and volunteer profiles. The system stores information about each volunteer station and ensures each 16.D.3.c Packet Pg. 921 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 9 For Official Use Only Narratives Recruitment and Developmentvolunteer is only counted once when assigned to a service activity. All stations receive an annual survey and this data is used to make improvements in volunteer assignments and training. The annual volunteer survey is used to make improvements in our overall program administration. Through these surveys RSVP Collier has implemented a veteran recognition event and started a series of informative and educational seminars. Improvements have also been made to our placement process and our recognition events. Collier RSVP is achieving its recruitment goal in all areas except Healthy Futures, Obesity and Food. Seniors have been reluctant to volunteer at the food pantry/distribution site where much bending and lifting is required. However, the outcomes have still been met.Training is a key element in our successful program. The identification of appropriate volunteer stations is the first step in creating high quality volunteer assignments. Once identified, these assignments allow volunteers to use their experiences, skills and abilities to improve our community. RSVP of Collier County partners with local agencies or "stations" based the community need they serve and their alignment with CNCS' focus areas. The RSVP Project Director helps participating agencies identify appropriate volunteer assignments that address critical community needs and align with CNCS direction. The Project Director dedicates significant time and effort on recruiting and developing the program. Once a potential volunteer indicates an interest in volunteering the RSVP project director meets with them to explain the program and review all the Volunteering opportunities. Each prospective volunteer completes the RSVP Registration Form, the registration form collects basic demographic information and includes an interest checklist. The checklist assists the RSVP Project Director in determining the right placement for the volunteer. Once the potential volunteer determines the stationthey are most interested in and completes the required application, they tour the station and meet with the Station manager along with the RSVP Project Director. The volunteer then must review the RSVP Volunteer Handbook. Depending on the station they may be required to have a criminal background check. Once the background comes back clear the volunteer is ready to start. Once a volunteer is placed at their station the training consists of either on the job training or a formaltraining process. Each volunteer station has their individual training process. If possible, RSVP will match a seasoned volunteer with a new volunteer to assist with acclimating the new volunteer to the station and its requirements. After the volunteer is placed and volunteering for two to three weeks the Project Director checks to ensure they are satisfied with their volunteer station. If they are not, the 16.D.3.c Packet Pg. 922 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 10 For Official Use Only Narratives Project Director will work with the volunteer to provide other volunteer placement options. With the ever-changing demographics of Collier County, the RSVP Project Director must monitor the community demographics. According to the United States Census, Collier County's population is 348,236, with 75.9% White, 16.1% Black, and 24.1% Hispanic or Latino. According to the FDEO, the demographics of our seniors are: 96.1% are White, 2.9% are Black and 1.0% are other minorities. DOEA also states that a total of 28,221 Veterans ages 45 and older call Collier County home. The demographics of Collier's current RSVP volunteers align with state data, and our volunteer base isquite diverse. We have 31 Veteran and Veteran Military Family Volunteers, 1 disabled, 2 Hispanic or Latino, 2 African American, and 16 volunteers 55 to 70 years of age. Collier County RSVP program has an aging volunteer base with currently 119 of our volunteers over the age of 70. To further increase the diversity of Collier's RSVP Program, the Project Director and Advisory Council members will continue to partner with agencies that serve a wide variety of racial and ethnic backgrounds. These agencies include the Southwest Florida Hispanic Chamber of Commerce, and the Collier County Black Affairs Advisory Board. The RSVP Project Director has a wide array of recruiting methods including coordinating with local civic groups, local senior living developments such as Ave Maria, Vineyards Country Club and the Immokalee Interagency. Participating in community events that target seniors, such as the Senior Health Expo is yet another way the Project Director is promoting recruitment and development of ourprogram. Volunteermatch.org and Volunteercollier.org profiles are managed to encourage volunteer seekers to join RSVP. The Project Director works directly with local media outlets and newspaper publications to place both paid and free advertisements to inform citizens of volunteer opportunities. Recently the RSVP program was spotlighted in the Naples Daily News. The article published on July 15, 2017 and addressed the benefits of volunteering for the volunteer themselves, the station and the tremendous and beneficial impact that RSVP has here in Collier County. Social media is also an outlet for advertising the RSVP program; as such a Facebook and Twitter account have created increased awareness of the program. These outreach opportunities have been shown to help recruit not only new volunteers, but also increase the number of RSVP stations. Recruiting volunteers is JOB ONE for the RSVP Project Director. Collier County has established internal goals for recruitment and these targets and goals are part of the County's annual planning process. We have a rigorous matching process whereby the station and the volunteer need to both be satisfied. Over the years we have found our approach to be successful as our attrition rate for volunteers is low and most often volunteers report leaving RSVP due to illness, relocation and 16.D.3.c Packet Pg. 923 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 11 For Official Use Only Narratives Program Managementunfortunately death. Recognizing and retaining our volunteers has been a key to our success for the last twenty years. We have eleven (11) volunteers that have contributed over 15 years of service, and we have twenty-two (22) volunteers that have contributed over 10 years of service. Those volunteers who annually provide over 100 hours of service are honored at the annual luncheon in a formal recognition ceremony. On-going recognition is provided to volunteers in the form of an annual award luncheon, volunteer brunches, welcome back celebrations, and Veteran and Military Family volunteer recognition events. We have also initiated an educational seminar series for RSVP volunteers focused on areas of interest to seniors; and we also encourage our volunteers to bring a friend in hopes of recruiting new volunteers to the program. It is important to ensure our volunteers are enjoying their experience and feel that their efforts are appreciated. It is our mission to recognize all our volunteers even in the smallest way, as evidenced by a birthday card, to celebrate them. Volunteers are presented with Senior Corp RSVP polo shirts, t-shirts, hats, water bottles, pens, and other miscellaneous items as part of our recognition and brandingefforts. The items will also serve to recruit other seniors to join RSVP of Collier County. The Senior Corp RSVP logo is also included on all RSVP literature. Functions and RSVP gear are funded by the RSVP budget, contributions from local business and in-kind and match from Collier County Government.Stations are recruited based on the community needs and how their needs align with the CNCS's focusareas. A willingness to provide meaningful volunteer opportunities and to comply with RSVP of Collier County's policies and procedures is also taken into consideration when choosing volunteer stations. Once we have a volunteer station in place, the Project Director begins to define the requirements for our RSVP volunteers and the training required for each volunteer. Each volunteer station receives a handbook outlining their responsibilities. Station responsibilities include such tasks as, maintaining quarterly volunteer time sheets and submitting them timely to the RSVP office, providing appropriate training, orientation and supervision, as well as the provision of materials necessary for the volunteer assignment. Each station must sign a Memorandum of Understanding (MOU) that outlines programmatic and station responsibilities, as well as other provisions, such as: separation from service, displacement of 16.D.3.c Packet Pg. 924 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 12 For Official Use Only Narratives employees, religious activities, accessibility and reasonable accommodation, indemnification, etc. It incorporates specific language which stipulates what prior placement training volunteers will receive, as well as orientation details and serves as a guide to the working relationship. The MOU also includeswhat the station will furnish, i.e., all materials necessary to complete the volunteer assignment. MOU's are renewed every three years, or whenever there is a change of volunteer assignments or coordinators. A Volunteer Assignment Description form is required by each station. Upon submission, the RSVP Project Director reviews the form to confirm the outlined task is appropriate and will notify the stationthat the program is acceptable. Volunteer station participants are required to fill out a Volunteer Assignment Form for each assignment offered, outlining the need warranting a specific volunteer assignment, the volunteer service activity, the anticipated accomplishment because of the activity and the anticipated impact of the accomplishment. The information collected will be documented and assessed by the RSVP Project Director as well as the Advisory Council to prevent and/or identify prohibited volunteer assignments, and to ensure each assignment meets the needs of the community. Day to day program management is done through e-mail and phone communication, as well as, at minimum, a monthly site visit to each Volunteer Station. Project Director ensures volunteer satisfaction by communicating frequently. On an annual basis the RSVP project Director will meet with the station and perform a technical review to ensure continued training is occurring for volunteers, and the station is remaining compliant with the RSVP program regulations. In the event a station is found to be non-compliant with the RSVP program guidance they will be assisted in correcting any deficiencies. To further ensurecompliance, station participants will receive ongoing support and guidance from RSVP Project Director. A notification of new policies or policy changes is also communicated routinely to volunteer stations. RSVP of Collier County has had an Advisory Council in place since 1998. The current Council is comprised of 10 members and includes representation from station participants, volunteers and community partners. All program progress reports, progress report supplements federal financial reports and applications have been submitted on time to CNCS. All requests for information from our CNCS Program Manager have been answered promptly. All communications from CNCS have been reviewed and 16.D.3.c Packet Pg. 925 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 13 For Official Use Only Narratives Organizational Capabilityadhered to immediately.RSVP of Collier County has been operating under CNCS and Collier County Government since 1998. RSVP of Collier County is under Collier County's Community and Human Services Division and has a demonstrated track record of sound programmatic and fiscal oversight specifically in grant management. The most recent single audit revealed no findings or management letter comments. Currently, CHS successfully administers approximately $18 million in federal and state grants. The entire government entity is supported by professionals in Human Resources, Risk Management, Office of Management and Budget, and Purchasing. Each area is led by seasoned professionals with appropriate professional degrees and certification credentials. The County Attorney's Office reviews all documents for legality. RSVP of Collier County demonstrates highly effective financial management through our written and followed policies and procedures, qualified and trained financial staff, effective communications, cross training and self-assessments. To further ensure financial compliance of our program, our local Officeof Management and Budget provides oversight on all aspects of financial grant management providing an additional layer of internal control over the application, budget, procurement, financial transactions, draws, reports and grant closeout. Furthermore, we have a finance department separatefrom the BCC that provide pre- and post-audit functions for all fiscal components. To ensure compliance with RSVP program requirements, staff regularly receive internal trainings on administrative processing, financial tracking. Staff also attend regional, state, and national conferences that help develops skills and ideas that will move forward all that are involved or impacted by RSVP of Collier County. The Project Director, along with the County Grants Compliance Unit examines physical files and records and cross references information in Volunteer Reporter to confirm and maintain accuracy. To keep abreast of all RSVP programmatic information including statutes, regulations, and applicable OMB circulars, the Project Director participates on all webinars and conference calls pertinent to the program. The RSVP project director and the project accountant regularly participate in RSVP sanctioned training opportunities as well participate in federally sponsored trainings focusing on compliance requirements, OMB circular 2 CFR Part 200. Working together with our fiscal section, the Project Director ensures responsible and timely spending of grant funds through regular fiscal oversight and budgetary maintenance. Collier County has established purchasing and procurement policies to ensure proper expenditures of funds. Supplies and capital assets such as facilities and equipment will be tracked, distributed and used by staff, volunteers, 16.D.3.c Packet Pg. 926 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 14 For Official Use Only Narratives or volunteer station supervisors. In-kind donation forms are used to track donations for annual recognition events and all volunteers are required to sign for these items as proof that they were received. Before purchasing an item, the Project Director and Accountant will ensure that all items areallowable, reasonable, and allocable. In-kind forms are also used throughout the year to document other donations of goods or services to the program. The day-to-day operation of RSVP of Collier County is managed by Dawn Whelan, Project Director and follows the RSVP program regulations. Ms. Whelan has over 16 years of grant management and volunteer recruitment experience. The Project Director is responsible for recruitment and developmentof volunteer stations and volunteers, ensuring compliance with grant requirements, preparing annual budgets, developing and implementing policies, generating reports, developing positive public relationsand communications, preparing media materials, hosting volunteer recognition events, and serving on applicable community boards, councils and committees. Under the direction of Federal/State Grant Manager, Kristi Sonntag, and Accounting Supervisor, Maggie Lopez, the department collectively holds 27 years in grants administration. To ensure fiscal responsibility, Blanca Aquino Luque, Senior Accountant, performs all general accounting and budget services for RSVP of Collier County. Ms. Luque has over 10 ten years of experience in not for profit and government accounting. The Collier County Board of County Commissioners (BCC) are strong proponents of RSVP of Collier County. The Collier County Board of County Commissioners consists of five elected officials who, as the chief legislative body of the County. Moreover, the Board provides the space, administrative, financial and organizational support and direction for RSVP in Collier County. Under the Community and Human Services Division, RSVP of Collier County has established policies and procedures that are incorporated into all aspects of our program. A policy and procedure manual was created and is maintained by the Project Director and reviewed annually by the RSVP project director, grant accountant and the management team. These policies and procedures are reviewed against the national RSVP Operations Handbook and CFR 45: Part 2553, the RSVP Code of Federal Regulations. The average cost of a volunteer in Florida is $22.70 according to Independentsector.org. The value of the volunteer calculated in this figure is the average wage of non-management, non-agricultural workers. Collier County have estimated that will have 83 unduplicated volunteers for the FY18-19. These 83 volunteers will serve in the CNCS designated focus areas. The non-federal share will be met through a combination of cash funding from Collier County Board of County Commissioners and in-kind donations from Collier County government, local businesses, communities and individuals. 16.D.3.c Packet Pg. 927 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 15 For Official Use Only Narratives OtherPNS Amendment (if applicable)Estimated In-kind donations in the amount of $15,000 are currently based upon classroom space donations from Collier County BCC and local community facilities. OTHER 85% of the RSVP Project Director's time is spent managing the program. As previously authorized by the Florida State Office, the other 15% of time is allotted to another Community and Human Services grant program. On occasion, 100% of the Project Director's time is spent on RSVP; however, on average, over the course of the fiscal year, the total amount spent on the grant is 85%. Utilizing a Project Director for less than 100% of the time will not adversely affect the size, scope or quality of the project because of the plans set forth in the grant application. Each week, the RSVP Project Director dedicates a significant amount of time to recruiting new volunteers, interacting with current volunteers with the goal of building and maintaining the RSVP of Collier County.85% of the RSVP Project Director's time is spent managing the program. As previously authorized by the Florida State Office, the other 15% of time is allotted to another Community and Human Services grant program. On occasion, 100% of the Project Director's time is spent on RSVP; however, on average, over the course of the fiscal year, the total amount spent on the grant is 85%.Not applicable. 16.D.3.c Packet Pg. 928 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 16 For Official Use Only Performance Measures % of Unduplicated Volunteers in Work Plans that result in Outcomes: % of Unduplicated in the Primary Focus Area: 11% 66% Veterans and Military Families Veterans & Families Served 1 15 15 Objective: Number of Volunteer Stations: Anticipated Unduplicated Volunteers: Anticipated VolunteerContributions: 4.1 5.1 Performance Measure:Performance Measure:Focus Area:Assist veterans with transportationLeading or Assisting Bone BuildersAssist veterans with transportationService Activity:Service ActivityDescription:Fifteen Veteran Drivers will be placed in this area.While there are numerous ways a Veteran can travel to their medical appointments, many in our country face mobility challenges. To increase the number of local Veterans and Military Service members we serve, Collier County's Veteran Services Office works closely with the United Stated Department of Veterans Affairs to assist local Veterans to adders the need of Veterans seeking transportation for medical trips to VA facilities. Currently, Collier County Veteran Services serve an average of 2000 local Veterans. RSVP of Collier County will provide drivers to transport Veterans to their VA medical appointments. The drivers, mostly Veterans themselves, will transport Veterans to three VA medical centers located in Cape Coral, St. Petersburg and Miami at no cost to the Veterans. Community Need to be Addressed:(PRIORITY) V1: Number of veterans receiving CNCS-supported assistanceAnticipated Output: --No outcome selected-- Anticipated Outcome:75 Activity Log Target:How Measured: Instrument Description To measure, collect, and manage volunteer data, RSVP of Collier County maintains an attendance/timesheet information at each site. This log is maintained by the station captain at each location. Timesheets are reported by the station captain on a quarterly basis to RSVP Project Director. The timesheet assists the RSVP Project Director in reporting the number of hours for each volunteer in the Volunteer Reporter; a volunteer management software database. The information in Volunteer Reporter ensures each volunteer is only counted once when assigned to a service activity. Reports directly related to program objectives can be easily generated, and annual upgrades are available to enhance data collection and reporting. The Project Director enters timesheet hours into Volunteer Reporter on a quarterly basis. Furthermore, the data collected in Volunteer Reporter is used to create mandatory quarterly and annual reports by the grantor. Annual volunteer and volunteer station surveys as well as comment cards are also utilized to regularly monitor volunteer and station satisfaction levels. Each volunteer driver is provided with comment cards for each veteran passenger who participates in the program to determine their satisfaction with the service and the overall benefit that the program provides to them to assist with meeting their medical needs as well as offering them companionship and transportation. Each Veteran driver will also report quarterly the number of veterans that were transported to accurately collect our output data. Target: How Measured: Instrument Description Primary Focus Area:Healthy Futures 16.D.3.c Packet Pg. 929 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 17 For Official Use Only Healthy Futures Access to Care 10 50 50 Objective: Number of Volunteer Stations: Anticipated Unduplicated Volunteers: Anticipated Volunteer Contributions: 5.1 Performance Measure: Focus Area:Leading or Assisting Bone BuildersLeading or Assisting Bone BuildersService Activity:Service ActivityDescription:Fifty RSVP Bone Builders Program trainers will deliver exercise classes to aid senior citizens in the prevention or the progression of osteoporosis. Classes will be conducted 2 to 3 times per week for an average of 800 classes annually. 10 community centers have donated space to hold the Bone Builders program. Bone Builders is an evidence based program developed by Tufts University in Massachusetts. According to the Florida Department of Elder Affairs, 35.2% of Collier County residents are over the age of 60 (2016). Identifying the needs of our seniors isa community priority for Collier County. A recent survey conducted by Collier County Community and Human Services identified access to healthcare programming is of particular need. Our local seniors tell us in structured surveys and informal conversations that they are continually looking for ways to maintain and enhance their stamina, bone strength, balance and stability. RSVP of Collier County partners with local community centers to provide the Bone Builder program. The RSVP Bone Builders program delivers a free exercise program, located at 10 community locations throughout the County, aimed at serving our most vulnerable population. These locations ensure maximum accessibility to senior, and include community centers and private clubhouses that have donated space to hold Bone Builders classes. The RSVP program focus is on the development of volunteer trainers so that we can increase our outreach in the community and offer this valuable service to as many seniors as possible. To become an RSVP Bone Builder instructor, the participants must complete a one-day training fund by the RSVP program. These trainings are taught annually by our own local Bone Builders trainers who are certified to provide the train the trainer and, who have had many years of experience teaching classes. Additionally, if needed, refresher courses are offered on an annual basis. No experience in fitness or health is required to become an instructor; however, trainersare required to have been participants in the Bone Builder program for one year. Using hand weights and ankle weights, providedby the RSVP program, trainers lead classes of 5-40 participants in exercise to improve balance and strength. Community Need to be Addressed:H4: Number of clients participating in health education programs.Anticipated Output:150 Attendance Log Target:How Measured: Instrument Description To measure, collect, and manage outcome data for volunteers participating in the Healthy Futures Access to Care, RSVP of Collier County maintains an attendance/timesheet information at each site to track volunteer’s hours as well as student participation. This log is maintained by the station captain at each location and also timesheets are reported by the station captain on a quarterly basis to RSVP Project Director. The timesheet assists or in reporting the number of hours for each volunteer and clients they assisted and this data is entered into Volunteer Reporter; a volunteer management software database. The information in Volunteer Reporter ensures each volunteer is only counted once when assigned to a service activity. Reports directly related to program objectives can be easily generated, and annual upgrades are available to enhance data collection and reporting. The Project Director enters timesheet hours into Volunteer Reporter on a quarterly basis. Furthermore, the data collected in Volunteer Reporter is used to create mandatory quarterly and annual reports by the grantor. Annual volunteer surveys are utilized to regularly monitor volunteer satisfaction levels. In addition, an annual survey is also distributed to each Bone Builder class participant to measure their satisfaction with the program and also to gather data related to their physical and emotional wellbeing and determine if improvements have occurred as a result of participating in the program. The outcome for determining success for Access to Care, Bone Builders is based on evidence from research at Tufts University. In accordance with the Appendix B RSVP National Performance Measures Instructions, for the 2016-18 16.D.3.c Packet Pg. 930 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 18 For Official Use Only Disaster Services Disaster Assistance Provided 1 2 2 Objective: Number of Volunteer Stations: Anticipated Unduplicated Volunteers: Anticipated Volunteer Contributions: 5.1 6.1 Performance Measure:Performance Measure:Focus Area:Leading or Assisting Bone BuildersRespondingRespondingService Activity:Service ActivityDescription:Two (2) trained RSVP CERT trained volunteers will assist in disaster recovery. In addition they will provide grocery delivery to 10 homebound senior with a support netwrok. All training, equipment, and resources will be provided by North Collier Fire District.A disaster can strike at any moment. Besides hurricanes; fires, floods, tornadoes, heat waves and other emergencies pose severe threats to residents of Southwest Florida. With a population of 343,983 it would be nearly impossible for first responders to meet the demand for services. Each person should prepare themselves to be ready in the event of a disaster, but senior citizens are more vulnerable and may need assistance in planning for an emergency. According to Disaster Preparedness: Preliminary Observations on the Evacuation of Vulnerable Populations due to Hurricanes and Other Disasters; older adult can bemore vulnerable to disaster for a variety of reason such as physical or mental impairments may make it difficult for them to care for themselves or a lack of transportation may be an issue, older adults might not own a vehicle, may lack access to a car, or may choose not to drive, impeding their ability to evacuate. RSVP Community Emergency Response Team (CERT) members identify residential areas with older adults of high vulnerability who may need special assistance in evacuation or during a disaster. According to Florida Department of Elder Affairs (2016) in Collier County 23,451 seniors are living alone. The needs of older adults are always included in disaster planning. Our Disaster training program is two-fold. CERT members identify areas with older adults of high vulnerability who may need special assistance and place them on a contact list for contact in the eventof a disaster. The first part is a group of volunteers trained by the North Collier Fire District as members of CERT. Volunteers interested in becoming CERT members do not need any prior experience in disaster preparedness or live saving skills. The second part of the training includes disaster specific training under the supervision of their station, the North Collier Fire District,CERT members receive training in basic disaster response skills including safety, search and rescue team organCommunity Need to be Addressed:(PRIORITY) D6: Number of RSVP service hours in disaster assistanceAnticipated Output: --No outcome selected-- Anticipated Outcome:100 Attendance Log Target:How Measured: Instrument Description renewal cycle, Senior Corps will allow grantees to use the Bone Builders model to meet the national performance measures requirement. In addition to this, RSVP Bone Builder participants will continue to be surveyed to determine the impact that Bone Builders has had on their physical To measure, collect, and manage volunteer data, RSVP of Collier County maintains an attendance/timesheet information at each site. This log is maintained by the station captain at each location. Timesheets are reported by the station captain on a quarterly basis to RSVP Project Director. The timesheet assists the RSVP Project Director in reporting the number of hours for each Target: How Measured: Instrument Description 16.D.3.c Packet Pg. 931 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 19 For Official Use Only Other Community Priorities Other 4 7 7 Objective: Number of Volunteer Stations: Anticipated Unduplicated Volunteers: Anticipated Volunteer Contributions: 6.1 7.1 Performance Measure:Performance Measure:Focus Area:RespondingOther Other Service Activity:Service ActivityDescription:7 volunteers will be placed at other community priorities work areas. There are many agencies/volunteer jobs that are making an impact in the community, but are not part of the CNCS focus areas orcapacity building. Also, some of these agencies lack the ability to report certain outcomes or they would be involved in some of the focus areas. These stations and the placement of volunteers in these stations are still important to our community. These stations include Panira Health Care Clinic, Senior Friendship Health Care, Habitat for Humanity of Collier County and St. Vincent de Paul.Community Need to be Addressed:OT1: SC1Grantee met their target for community priority activity. (Yes/No)Anticipated Output: --No outcome selected-- Anticipated Outcome:7 Other Target:How Measured: Instrument Description volunteer trainer in the Volunteer Reporter; a volunteer management software database. The system also stores information regarding each volunteer station. The information in Volunteer Reporter ensures each volunteer is only counted once when assigned to a service activity. Reports directly related to program objectives can be easily generated, and annual upgrades are available to enhance data collection and reporting. The Project Director enters timesheet hours into Volunteer Reporter on a quarterly basis. Furthermore, the data collected in Volunteer Reporter is used to create mandatory quarterly and annual reports by the grantor. Annual volunteer and volunteer station surveys as well are utilized to regularly monitor volunteer and station satisfaction levels with the RSVP program. Volunteers will also in the event of a disaster when activated report the number of persons that were assisted through mitigation, response and recovery. To measure, collect, and manage volunteer data, RSVP of Collier County maintains an attendance/timesheet information at each site. This log is maintained by the station captain at each location. Timesheets are reported by the station captain on a quarterly basis to RSVP Project Director. The timesheet assists the RSVP Project Director in reporting the number of hours for each volunteer in the Volunteer Reporter; a volunteer management software database. The system also stores information regarding each volunteer station. The information in Volunteer Reporter ensures each volunteer is only counted once when assigned to a service activity. Reports directly related to program objectives can be easily generated, and annual upgrades are available to enhance data collection and reporting. The Project Director enters timesheet hours into Volunteer Reporter on a Target: How Measured: Instrument Description 16.D.3.c Packet Pg. 932 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 20 For Official Use Only Education K-12 Success 2 4 4 Objective: Number of Volunteer Stations: Anticipated Unduplicated Volunteers: Anticipated Volunteer Contributions: 7.1 8.1 Performance Measure:Performance Measure:Focus Area:OtherCommunity-based mentoringCommunity-based mentoringService Activity:Service ActivityDescription:35 students will be mentored with the Boys and Girls Club and with Literacy Volunteers of Collier County. The need for education volunteers is increasing nationwide but particularly in Collier to address disadvantaged children and youth and those non-English speaking students. Collier County’s student population K-12 is 49,393 with 63% of the population classified as economically needy and 15% experience limited English proficiency and only 46% report their home language as English, while 42% state their home language is Spanish. According to the Spotlight on Poverty and Opportunity report from 2017 there are over 1 million Florida children receiving food stamps (SNAP), over 2 million children enrolled in Medicaid and CHIP and over 1.2 million Black and Hispanic children below 200% of the federal poverty limit. Education encourages imagination, creativity and interest in knowledge. It also gives students more opportunities for high-paying jobs and offers better economic security. Education is an essential part of intellectual freedom, and one of its main values is improving how students view, exist in and participate in the world. Because education is a social event for most people, it encourages sharing of ideas and experiences among students, which helps students become better members of the community by teaching morals, ethics and community responsibility. To address the need for English literacy tutoring, RSVP will target those students from Title 1 schools by partnering with 2 stations to provide tutoring to school aged children. The stations are located at the Boys and Girls Club of Collier County, and the Literacy Volunteers of Collier County. Title 1 is a federal program that provides funds to schools and school districts serving high numbers of economically disadvantaged children. Its goals are to ensure that high-risk students meet at least the minimum proficiency on state academic standards and assessments, and that they have a fair opportunity to earn a high-quality education.Community Need to be Addressed:(PRIORITY) ED4A: Number of youth/mentor matches sustainedAnticipated Output: --No outcome selected-- Anticipated Outcome:35 Activity Log Target:How Measured: Instrument Description quarterly basis. Furthermore, the data collected in Volunteer Reporter is used to create mandatory quarterly and annual reports by the grantor. Annual volunteer and volunteer station surveys are also utilized to regularly monitor volunteer and station satisfaction levels. To determine the number of participants served in the other community priority locations the RSVP project director will collect data on the number of participants assisted to ensure that we have achieved the target goals for other community priorities. To measure, collect, and manage volunteer data, RSVP of Collier County maintains an attendance/timesheet information at each site. This log is maintained by the station captain at each Target: How Measured: Instrument Description 16.D.3.c Packet Pg. 933 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 21 For Official Use Only Healthy Futures Aging in Place 2 5 5 Objective: Number of Volunteer Stations: Anticipated Unduplicated Volunteers: Anticipated Volunteer Contributions: 8.1 9.1 Performance Measure:Performance Measure:Focus Area:Community-based mentoringCompanionshipCompanionship Service Activity:The Florida Department of Elder Affairs reports that in Collier County, 23,451 seniors (ages 60 and over) live alone, and only 40.8%of this population has a driver's license. Collier County has a larger elder population, aged 65 and older, than the whole state of Florida (26.9% v. 18%) according to the Collier County Health Assessment. Transportation is one complication many seniors face. Unfortunately, Collier County's alternative transportation services do not serve every area of the county leaving many seniors without the ability to grocery shop or meet with other seniors to socialize and communicate. To facilitate Healthy Futures throughAging in Place activities, Collier County offers companionship services through the Serving our Senior Program, Rivera Gulf Estates and the Foundation for the Developmentally Disabled. These programs will provide 5 volunteers to provide assistance toclients by driving them to doctor’s appointment, grocery shopping, phone calls to check in on them and just a friendly visit. Five (5) participants will be served with these programs. Volunteers with the Serve Our Seniors (SOS) Program not only deliver groceries to homebound seniors but also offer a weekly companionship visit and telephone calls to seniors in ne. Riveria Gulf Estates station and its volunteers drive shut in seniors to doctors’ appointments, bring them grocery shopping, and just have coffee with them. The Foundation for the Developmentally Disabled offers developmentally disabled children and adults with sporting events, book clubs, and life skills and help prepare the monthly newsletter.Community Need to be Addressed:(PRIORITY) ED27: Number of students in mentoring/tutoring programs with improved academicsAnticipated Outcome:location. Timesheets are reported by the station captain on a quarterly basis to RSVP Project Director. The timesheet assists the RSVP Project Director in reporting the number of hours for each volunteer trainer in the Volunteer Reporter; a volunteer management software database. The information in Volunteer Reporter ensures each volunteer is only counted once when assigned to a service activity. Reports directly related to program objectives can be easily generated, and annual upgrades are available to enhance data collection and reporting. The Project Director enters timesheet hours into Volunteer Reporter on a quarterly basis. Furthermore, the data collected in Volunteer Reporter is used to create mandatory quarterly and annual reports by the grantor. Annual volunteer and volunteer station surveys are utilized to regularly monitor volunteer satisfaction levels. To measure, collect and manage the output on the number of students participating the RSVP volunteers will provide data on the number of students assisted on a quarterly basis and report to theRSVP Project Director.School Records 35 Target: How Measured: Instrument Description To measure, collect and manage the outcome data on the number of students participating who demonstrate improved academic engagement is measured by reports completed by the participating stations and reported to the RSVP Program. The reports are based on information reported by the Collier County School system and through report cards provided by the students to the stations. The outcome data will show the intervention or activity the student received and its effect on the student’s achievement, attendance and/or behavior. The outcome data that is reported by the stations may consist of the following: attendance rates, discipline/suspension, reading level etc. 16.D.3.c Packet Pg. 934 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 22 For Official Use Only 9.1 Performance Measure:Companionship Service Activity Description:Five Volunteers will be placed in 3 volunteer stations (PRIORITY) H8: Number of individuals receiving independent living servicesAnticipated Output: (PRIORITY) H9: Number of individuals with increased social support.Anticipated Outcome:5 Other Target:How Measured: Instrument Description To measure, collect, and manage volunteer output data, RSVP of Collier County maintains an attendance/timesheet information at each site. This log is maintained by the station captain at each location. Timesheets are reported by the station captain on a quarterly basis to RSVP Project Director. The timesheet assists the RSVP Project Director in reporting the number of hours for each volunteer trainer in the Volunteer Reporter; a volunteer management software database. The information in Volunteer Reporter ensures each volunteer is only counted once when assigned to a service activity. Reports directly related to program objectives can be easily generated, and annual upgrades are available to enhance data collection and reporting. The Project Director enters timesheet hours into Volunteer Reporter on a quarterly basis. Furthermore, the data collected in Volunteer Reporter is used to create mandatory quarterly and annual reports by the grantor. Annual volunteer and volunteer station surveys are utilized to regularly monitor volunteer satisfaction levels. To measure, collect and manage the output on the number of persons participating in the companionship program the RSVP volunteers will provide data on the number of persons assisted on a quarterly basis and report to the RSVP Project Director. Survey 5 Target: How Measured: Instrument Description To determine the outcome performance results for Aging in Place Companionship activities, the volunteers will report the number of adults with disabilities who have reported increased social ties and support. Annually the RSVP program volunteer will work with the companionship participant to assist the participant in completing a survey to measure the participants satisfaction with the volunteer and program to determine the participants perception with increased social ties. 16.D.3.c Packet Pg. 935 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 23 For Official Use Only Required Documents Aggregate Dollar Amounts of funding Board of DirectorsCommunity Advisory Group Names and AddressesFinancial Management SurveyFinancial Statement Audit or SF-990Negotiated Indirect Cost AgreementOrganizational ChartProject Director's Job DescriptionRoster of Volunteer StationsStatement of Audit StatusDocument Name Already on File at CNCS Sent Sent Not Applicable Already on File at CNCSNot ApplicableSentAlready on File at CNCSAlready on File at CNCSAlready on File at CNCSStatus 16.D.3.c Packet Pg. 936 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program 2018 Grant application) Page 24 16.D.3.c Packet Pg. 937 Attachment: final report submitted to egrants 4 4 18 not draft (5169 : Retired Senior Volunteer Program C�-r County Office of Management & Budget Grant Application Reviewed and Approved by County TO:Leo E. Ochs, Jr., County Manager CC: FROM: RE: DATE: Kim Grant Director, CHS Therese Stanley After-the-Fact Approval by the BCC is required at the April 24, 2018 BCC meeting Grant Compliance Manager, OM� County Manager review and approval of a submittal of the a FY18-21 RSVP Grant Application to the Corporation for National and Community Service (CNCS) in the amount $233,6266 March 23, 2018 The Collier County Community and Human Services Division is applying for an FY18-21 RSVP grant to provide volunteers to non-profit agencies through the RSVP program. Collier County has been awarded and completed six (6) three-year CNCS RSVP grants from July 1, 1990 through June 30, 2018. If approved this three-year grant that would start on 7/1/2018 and run to 6/30/2021 with a total grant award of $163,566. The award amount for each year will be $54,522. The RSVP Grant has a local match requirement which is 30% of the total project budget of $233,666. The total match requirement is $70,100. This requirement will be partially met through an estimate cash match of $25,100 with the remaining balance of $45,000 provided through in-kind services, primarily from the use of County Park rooms for the volunteer-run Bone Builders Program classes. CNCS requires an electronic signature and submittal by an authorized representative via the eGrants.gov - a system unique to the grantor agency. As such, this request also approves the County Manager or his designee as the authorize representative for RSVP throughout the life cycle of the grant. The notice of funding was released on February 23, 2018. The CNCS application is due April 09, 2018. Due to this expedited schedule, we are asking for your approval to submit the application, followed by After the Fact approval by the Boarcl of County Commissioners at the April 24, 2018 BCC meeting. Once you have reviewed the application, please sign in the box above and in the areas marked throughout the application and call me for pickup at 239-252-2959. Thank you, and please let me know if you have any questions regarding this request. 3299 Tamiami Trail East, Suite 201 • Naples, Florida 34112-5746 • 239-252-8973 • FAX 239-252-8828 16.D.3.d Packet Pg. 938 Attachment: CM-MEMO 2018 03-23 RSVP FY18-21 R1 (5169 : Retired Senior Volunteer Program 2018 Grant application) 16.D.3.ePacket Pg. 939Attachment: RSVP Face Sheet 2018 (5169 : Retired Senior Volunteer Program 2018 Grant application)