Agenda 04/24/2018 Item #16D 104/24/2018
EXECUTIVE SUMMARY
Recommendation to approve Budget Amendments in the amount of $20,526.23 due to a reduction
in available program funds from the U.S. Department of Housing and Urban Development (HUD)
Shelter Plus Care (S+C) Grant (net Fiscal impact of $20,526.23).
OBJECTIVE: To restore a reduction in available program funds under the S+C Grant within Housing
Grant Fund (705) to cover expended funds not reimbursed to the County.
CONSIDERATIONS: On October 11, 2011, Collier County accepted the 2010 Continuum of Care
(COC) S+C Grant award from HUD in the amount of $81,840 (Agenda Item 16D1) and subsequent
actions on June 25, 2013 (Agenda Item 16D11) and July 07, 2015 (Agenda Item 16D7). This agreement
was previously terminated and reinstated under HUD guidance to transfer sponsorship from Collier
County to the Collier County Housing Authority. The grant provided rental assistance and supportive
services for hard to serve homeless persons with disabilities, primarily those who are seriously mentally
ill; have chronic problems with alcohol, drugs, or both; or have acquired immunodeficiency syndrome
(AIDS) and related diseases. Supportive services include health care, mental health treatment, alcohol and
other substance abuse services, child care services, case management services, counseling, supervision,
education, job training, and other services essential for achieving and maintaining independent living.
The grant was scheduled to end on September 25, 2017, but due to Hurricane Irma, Community and
Human Services (CHS) reached out to HUD requesting an extension to draw down on all final
expenditures. On September 14, 2017, the HUD Director of Program Coordination and Analysis Division
who oversees the S+C programs in Washington, DC granted an extension to September 30, 2017.
On September 29, 2017, a final draw request was submitted into the HUD’s Electronic Line of Credit
Control System (eLOCCS) requesting the County’s final reimbursement request in the amount of
$20,526.23, where it was denied and later found that the funds had been returned to the U.S Treasury due
to the expiration of the grant award.
CHS followed up with various contacts at HUD Washington to request CHS’s final reimbursement
request but due to statutory requirements imposed on the grant award were unsuccessful in getting the
final reimbursement request processed.
FISCAL IMPACT: Because the final draw request was denied while payment to the sub recipient had
been made an alternative funding source is required to balance Housing Grant Fund (705) Project 33173.
Staff recommends a budget amendment moving funds from the CHS Client Assistance Cost Center in the
General Fund (001-155930) to Housing Grant Fund (705) Project 33173. The amount of the required
budget amendment is $20,526.23.
LEGAL CONSIDERATIONS: No legal issues are raised by this item which is ready for Board
action and requires a majority vote. - JAB
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact.
RECOMMENDATION: To approve all necessary Budget Amendments.
Prepared By: Maggie Lopez; Accounting Supervisor, Community and Human Services Division
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04/24/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.1
Doc ID: 5099
Item Summary: Recommendation to approve Budget Amendments in the amount of $20,526.23
due to a reduction in available program funds from the U.S. Department of Housing and Urban
Development (HUD) Shelter Plus Care (S+C) Grant (net Fiscal impact of $20,526.23).
Meeting Date: 04/24/2018
Prepared by:
Title: Supervisor - Accounting – Community & Human Services
Name: Maggie Lopez
03/26/2018 2:38 PM
Submitted by:
Title: Division Director - Cmnty & Human Svc – Public Services Department
Name: Kimberley Grant
03/26/2018 2:38 PM
Approved By:
Review:
Community & Human Services Kristi Sonntag Additional Reviewer Completed 03/26/2018 3:13 PM
Public Services Department Kimberley Grant Additional Reviewer Completed 03/27/2018 8:53 AM
Operations & Veteran Services Sean Callahan Additional Reviewer Completed 03/27/2018 10:40 AM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 03/29/2018 2:30 PM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 03/30/2018 10:37 AM
Grants Erica Robinson Level 2 Grants Review Completed 04/09/2018 2:22 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 04/10/2018 9:33 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 04/10/2018 1:15 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/11/2018 8:03 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 04/13/2018 1:47 PM
Grants Therese Stanley Additional Reviewer Completed 04/16/2018 3:24 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 04/17/2018 12:18 PM
Board of County Commissioners MaryJo Brock Meeting Pending 04/24/2018 9:00 AM
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