Agenda 04/24/2018 Item #16C104/24/2018
EXECUTIVE SUMMARY
Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair Services”
to Primary and Secondary Contractors; B&I Contractors, Inc. (primary) and Tampa Bay Trane
Service, Inc. (secondary), for County-wide HVAC preventative maintenance and repair services
with anticipated annual services estimated in the amount of $800,000.
OBJECTIVE: To obtain HVAC Preventative Maintenance and Repair Services in a fair and competitive
manner in accordance with the Purchasing Ordinance.
CONSIDERATIONS: The Division of Facilities Management is responsible for the maintenance and
repair of County facilities. Contractors utilized by Facilities Management provide the proper preventative
maintenance and repair services for County owned and operated HVAC systems.
On December 6, 2017, the Procurement Division solicited bid #18-7235 for HVAC Preventative
Maintenance and Repair Services. A total of 1,273 notices were emailed, 57 packages were downloaded,
and the County received four (4) bids on January 16, 2018.
The apparent lowest bidder, Hyvac Mechanical Services, Inc., sent an email on February 1, 2018, stating
that it was withdrawing its bid. Staff determined another bidder, United Mechanical, non -responsive for
not providing the required forms. After a thorough review of the bid prices, references and qualifications,
staff recommends awarding a contract on a primary and secondary basis to the remaining two bidders,
B&I Contractors, Inc. (Primary) and Tampa Bay Trane Services, Inc. (Secondary).
Contractor Bid Order of Award
B&I Contractors, Inc. $427,627.50 Primary
Tampa Bay Trane Service, Inc. $436,360.00 Secondary
If the Primary Contractor cannot provide the services within the time -frame requested and meet the
requirements specified by the County’s representative, then the Secondary Contractor will be contacted to
complete the work.
FISCAL IMPACT: Funds are available in the Division of Facilities Management Operating Budget
001-122240 and other user division cost centers.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. -SRT
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: To award Bid #18-7235, “HVAC Preventative Maintenance and Repair
Services,” to B&I Contractors, Inc., as Primary, and Tampa Bay Trane Service, Inc., as Secondary, and
authorize the Chairman to execute the attached Agreements.
Prepared By: Miguel Carballo, CFM, Manager of Facilities, Division of Facilities Management
ATTACHMENT(S)
1. 18-7235 Bid Tab r-1 (PDF)
16.C.1
Packet Pg. 687
04/24/2018
2. Condomina email (PDF)
3. 18-7235 Tampa Bay(Secondary)_Contract_VendSign (PDF)
4. 18-7235- BandI_Contract_VendSign (PDF)
5. 18-7235 NORA (PDF)
6. 18-7235 Solicitation Final (PDF)
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04/24/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.1
Doc ID: 5010
Item Summary: Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and
Repair Services” to Primary and Secondary Contractors; B&I Contractors, Inc. (prima ry) and Tampa Bay
Trane Service, Inc. (secondary) for County-wide HVAC preventative maintenance and repair services for
anticipated annual services in the estimated amount of $800,000.
Meeting Date: 04/24/2018
Prepared by:
Title: Manager - Facilities – Facilities Management
Name: Miguel Carballo
04/03/2018 12:01 PM
Submitted by:
Title: Division Director - Facilities Mgmt – Facilities Management
Name: Dennis Linguidi
04/03/2018 12:01 PM
Approved By:
Review:
Facilities Management Linda Best Additional Reviewer Completed 04/03/2018 12:05 PM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 04/03/2018 12:51 PM
Facilities Management Miguel Carballo Additional Reviewer Completed 04/03/2018 4:01 PM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 04/04/2018 4:29 PM
Procurement Services Swainson Hall Additional Reviewer Completed 04/04/2018 11:23 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 04/05/2018 8:43 AM
Solid and Hazardous Waste Sarah Hamilton Additional Reviewer Completed 04/05/2018 10:44 AM
Procurement Services Ted Coyman Additional Reviewer Completed 04/05/2018 12:42 PM
Solid and Hazardous Waste Dan Rodriguez Additional Reviewer Completed 04/05/2018 2:36 PM
Procurement Services Evelyn Colon Additional Reviewer Completed 04/10/2018 10:07 AM
Public Utilities Department Heather Bustos Level 1 Division Reviewer Completed 04/10/2018 4:01 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 04/11/2018 8:38 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 04/12/2018 8:43 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 04/12/2018 9:43 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/12/2018 11:35 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 04/13/2018 1:49 PM
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County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 04/17/2018 12:07 PM
Board of County Commissioners MaryJo Brock Meeting Pending 04/24/2018 9:00 AM
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PM: Miguel CarballoPS: Brenda BrilhartITB 18-7235HVAC Preventative Maintenance and Repair ServicesNotifications: 1,273Packages Downloaded: 57Bids: 4Non-Responsive: 1ItemIndoor and Outdoor Units (DX systems), Interior Fans, and All Other Tonnage Based Equipment not listed below in a separate sectionSystem Description (AHU-R, MINISS, CU, OAU, WMU, etc.)ANumber of UnitsBPrice per Unit TOTAL(Multiply Column A by Column B) BPrice per Unit TOTAL(Multiply Column A by Column B) BPrice per Unit TOTAL(Multiply Column A by Column B) 1Under 2.5 tons30927.25$8,420.25$75.00$23,175.00$150.00$46,350.00$22.5 - under 5 tons41426.90$11,136.60$75.00$31,050.00$150.00$62,100.00$35 tons27526.67$7,334.25$100.00$27,500.00$150.00$41,250.00$46 - 10 tons16061.07$9,771.20$200.00$32,000.00$150.00$24,000.00$511 - 20 tons9159.98$5,458.18$250.00$22,750.00$150.00$13,650.00$621 - 100 tons11140.46$1,545.06$500.00$5,500.00$225.00$2,475.00$7Greater than 100 tons1272.04$272.04$1,000.00$1,000.00$225.00$225.00$Subtotal for Air Handling Units and Other Tonnage Type Equipment126143,937.58$142,975.00$190,050.00$Note: Excludes Building K - Chiller / Energy Building Ice TanksItemIce MachinesSystem Description ICEMACHANumber of UnitsBPrice per Unit TOTAL(Multiply Column A by Column B) BPrice per Unit TOTAL(Multiply Column A by Column B) BPrice per Unit TOTAL(Multiply Column A by Column B) 80-299 pounds171.88$71.88$100.00$100.00$75.00$75.00$9300-499 pounds1540.38$605.70$200.00$3,000.00$75.00$1,125.00$10500-999 pounds171.88$71.88$250.00$250.00$75.00$75.00$111,000+ pounds171.88$71.88$300.00$300.00$75.00$75.00$Subtotal for Ice Machines18821.34$3,650.00$1,350.00$ItemBuilding Exhaust FansSystem Description EXFANANumber of UnitsBPrice per Unit TOTAL(Multiply Column A by Column B) BPrice per Unit TOTAL(Multiply Column A by Column B) BPrice per Unit TOTAL(Multiply Column A by Column B) 12Building Exhaust Fans with Belts7413.58$1,004.92$50.00$3,700.00$75.00$5,550.00$Subtotal for Exhaust Fans741,004.92$3,700.00$5,550.00$Note: For the Naples Jail (Building J1) this excludes direct drive fractional motored fansItemChilled Water Air HandlerSystem Description AHU-WANumber of UnitsBPrice per Unit TOTAL(Multiply Column A by Column B) BPrice per Unit TOTAL(Multiply Column A by Column B) BPrice per Unit TOTAL(Multiply Column A by Column B) 130-4.99 Horsepower3229.63$948.16$100.00$3,200.00$75.00$2,400.00$145.0-19.99 Horsepower9442.13$3,960.22$250.00$23,500.00$75.00$7,050.00$1520.0-49.99 Horsepower1659.63$954.08$400.00$6,400.00$112.50$1,800.00$1650+ Horsepower1136.38$136.38$1,000.00$1,000.00$150.00$150.00$Subtotal for Chilled Water Air Handlers1435,998.84$34,100.00$11,400.00$ItemPumpsSystem Description CHWP-2ND, CHWP- PRI, CUP, CWP, GLY PUMP, MWPANumber of UnitsBPrice per Unit TOTAL(Multiply Column A by Column B) BPrice per Unit TOTAL(Multiply Column A by Column B) BPrice per Unit TOTAL(Multiply Column A by Column B) Tampa Bay Trane Service, Inc.TampaHyvac Mechanical Services, Inc.Deerfield Beach HYVAC Pulled from the Bid B&I Contractors, IncFt. Myers Page 1 of 416.C.1.a
Packet Pg. 691 Attachment: 18-7235 Bid Tab r-1 (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair Services”)
PM: Miguel CarballoPS: Brenda BrilhartITB 18-7235HVAC Preventative Maintenance and Repair ServicesNotifications: 1,273Packages Downloaded: 57Bids: 4Non-Responsive: 1Tampa Bay Trane Service, Inc.TampaHyvac Mechanical Services, Inc.Deerfield Beach HYVAC Pulled from the Bid B&I Contractors, IncFt. Myers 170-4.99 Horsepower1223.03$276.36$25.00$300.00$37.50$450.00$185.0-19.99 Horsepower2524.72$618.00$50.00$1,250.00$37.50$937.50$1920.0-49.99 Horsepower1123.03$253.33$50.00$550.00$37.50$412.50$2050+ Horsepower323.03$69.09$75.00$225.00$37.50$112.50$Subtotal for Pumps511,216.78$2,325.00$1,912.50$Note: Pump prices exclude Building K - Chiller / Energy Building (16 Pumps)ItemAir Conditioning Package Units System Description PACKGANumber of UnitsBPrice per Unit TOTAL(Multiply Column A by Column B) BPrice per Unit TOTAL(Multiply Column A by Column B) BPrice per Unit TOTAL(Multiply Column A by Column B) 21Under 2.5 tons645.38$272.28$50.00$300.00$75.00$450.00$222.5 - under 5 tons1645.38$726.08$75.00$1,200.00$75.00$1,200.00$235 tons2145.36$952.56$100.00$2,100.00$75.00$1,575.00$246 - 10 tons2544.38$1,109.50$150.00$3,750.00$75.00$1,875.00$2511 - 20 tons1280.38$964.56$250.00$3,000.00$75.00$900.00$2621 - 100 tons290.38$180.76$750.00$1,500.00$112.50$225.00$27Greater than 100 tons1171.88$171.88$1,000.00$1,000.00$150.00$150.00$834,377.62$12,850.00$6,375.00$ItemBoilersSystem Description BOILERANumber of UnitsBPrice per Unit TOTAL(Multiply Column A by Column B) BPrice per Unit TOTAL(Multiply Column A by Column B) BPrice per Unit TOTAL(Multiply Column A by Column B) 28MBH 0 - 1,000154.78$54.78$750.00$750.00$85.00$85.00$29MBH 1,001 - 1,500157.78$57.78$850.00$850.00$85.00$85.00$30MBH 1,501 - 2,000345.45$136.35$1,200.00$3,600.00$127.50$382.50$31MBH 2,001+542.78$213.90$1,750.00$8,750.00$170.00$850.00$Subtotal for Boilers10462.81$13,950.00$1,402.50$Note: 1 MBH = 1,000 BTU / hourItemAnnual Preventative Maintenance Services CostAPMs per yearBTOTALprice per unitTOTAL(Column B multiplied by Column A)BTOTALprice per unitTOTAL(Column B multiplied by Column A)BTOTALprice per unitTOTAL(Column B multiplied by Column A)32Total for All Other Tonnage Type Equipment243,937.58$87,875.16$142,975.00$285,950.00$190,050.00$380,100.00$33Total for Ice Machines2821.34$1,642.68$3,650.00$7,300.00$1,350.00$2,700.00$34Total for Exhaust Fans21,004.92$2,009.84$3,700.00$7,400.00$5,550.00$11,100.00$35Total for Chilled Water Air Handlers25,998.84$11,997.68$34,100.00$68,200.00$11,400.00$22,800.00$36Total for Pumps21,216.78$2,433.56$2,325.00$4,650.00$1,912.50$3,825.00$37Total for Air Conditioning Package Units24,377.62$8,755.24$12,850.00$25,700.00$6,375.00$12,750.00$38Total for Boilers2462.81$925.62$13,950.00$27,900.00$1,402.50$2,805.00$Subtotal for Preventative Maintenance (Annual Cost)115,639.78$427,100.00$436,080.00$Page 2 of 416.C.1.a
Packet Pg. 692 Attachment: 18-7235 Bid Tab r-1 (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair Services”)
PM: Miguel CarballoPS: Brenda BrilhartITB 18-7235HVAC Preventative Maintenance and Repair ServicesNotifications: 1,273Packages Downloaded: 57Bids: 4Non-Responsive: 1Tampa Bay Trane Service, Inc.TampaHyvac Mechanical Services, Inc.Deerfield Beach HYVAC Pulled from the Bid B&I Contractors, IncFt. Myers Hourly Rate for Personnel Categories for Time and Material RequestsCategory Repair ServicesARegular hours BAfterHours/HolidaysTOTAL(Sum Column A and B)ARegular hours BAfterHours/HolidaysTOTAL(Sum Column A and B)ARegular hours BAfterHours/HolidaysTOTAL(Sum Column A and B)39Supervisor (per hour)195.00$142.50$237.50$100.00$150.00$250.00$85.00$85.00$170.00$40Licensed Journeyman (per hour)175.00$112.50$187.50$87.00$130.50$217.50$85.00$85.00$170.00$41Apprentice (per hour)165.00$97.50$162.50$75.00$112.50$187.50$35.00$35.00$70.00$42Controls Technician (per hour)195.00$142.50$237.50$120.00$220.00$340.00$105.00$105.00$210.00$Represents the Total for Repair Services400.00$527.50$280.00$ItemCalculation for OVERALL TOTAL AwardTOTALTOTALTOTALAPreventative Maintenance (Annual)115,639.78$427,100.00$436,080.00$BRemedial Maintenance both Routine and Urgent400.00$527.50$280.00$OVERALL TOTAL A + B (for award purposes only)116,039.78$427,627.50$436,360.00$*United Mechancial, Inc. was deemed non-repsonsive for not providing required forms.Note: A fifteen (15%) percent mark-up on subcontractor’s invoice is allowed. Note: A ten (10%) percent mark-up on parts and materials is allowed. *Currently, the County does not have this item on hand, but anticipate a need for the future. The amount of one (1) Unit is added for bidding and evaluation purposes.The equipment list and number of units is provided for bidding and evaluation purposes only and does not limit or obligate the County to these numbers. Qualifications:Mechanical Contractors License & Class "A" AC LicenseYesYesYesFive (5) Years working with similar sized agencyYesYesYesThree (3) ReferencesYesYesYesAny Current or pending litigationYesNoYesList of EmployeesYesYesYesContractor shall have local office within Lee or Collier CountiesNoYesYesRequired Documents:Conflict of InterestYesYesYesDeclaration StatementYesYesYesImmigration AffidavitYesNoYesW-9YesNoYesInsurance RequirementsYesYesYesLocal Vendor PreferenceNoYesYesBid BondNoYesNoPrice per unit is the price for one (1) Preventative maintenance service visit per equipment unit. The County requires two (2) Preventative maintenance visits per year per equipment every six (6) months.Note: A one time $150.00 Urgent Service Call Fee is allowed when responding in addition to the hourly rates.B. REMEDIAL REPAIRS BOTH ROUTINE AND URGENT:To be considered for an award for this category, the contractor must enter a price for all line items.Page 3 of 416.C.1.a
Packet Pg. 693 Attachment: 18-7235 Bid Tab r-1 (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair Services”)
PM: Miguel CarballoPS: Brenda BrilhartITB 18-7235HVAC Preventative Maintenance and Repair ServicesNotifications: 1,273Packages Downloaded: 57Bids: 4Non-Responsive: 1Tampa Bay Trane Service, Inc.TampaHyvac Mechanical Services, Inc.Deerfield Beach HYVAC Pulled from the Bid B&I Contractors, IncFt. Myers Brenda Brilhart, Procurement Strategist1/16/2018Viviana Giarmoutis, WitnessPage 4 of 416.C.1.a
Packet Pg. 694 Attachment: 18-7235 Bid Tab r-1 (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair Services”)
From: J Princevalli <jprincevalli@hyvacinc.com>
Sent: Thursday, February 1, 2018 2:12 PM
To: CondominaAmanda; HallSwainson; BrilhartBrenda; ColonEvelyn; BestLinda
Cc: acabrera hyvacinc.com; Greg Riordan
Subject: Hyvac - Collier County Bid 18-7235 - Intent to withdraw
Ms. Condomina and Staff;
After careful review of our current manpower situation and the quantity of additional sites that would require
our services, we respectfully request to withdraw our bid, in reference to Collier County bid # 18-7235.
We greatly appreciate the opportunity to bid, and your efforts to ensure that we were not entering in to a
contract that we were not prepared for at this time.
We plan to increase our manpower on the west coast of Florida and look forward to participating in future
bids with Collier County.
Please confirm receipt of this email.
Thank you
Respectfully,
cid:image001.png@01D1B6A
5.142BF820
John Princevalli – Director of Operations
Office: 954.427.3811 | Fax: 954.426.3762
Mobile: 954-607-8033
312 S. Military Trail . Deerfield Beach, FL 33442
Email: jprincevalli@hyvacinc.com | www.hyvacinc.com
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Packet Pg. 695 Attachment: Condomina email (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair Services”)
16.C.1.cPacket Pg. 696Attachment: 18-7235 Tampa Bay(Secondary)_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative
16.C.1.cPacket Pg. 697Attachment: 18-7235 Tampa Bay(Secondary)_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative
16.C.1.cPacket Pg. 698Attachment: 18-7235 Tampa Bay(Secondary)_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative
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16.C.1.cPacket Pg. 701Attachment: 18-7235 Tampa Bay(Secondary)_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative
16.C.1.cPacket Pg. 702Attachment: 18-7235 Tampa Bay(Secondary)_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative
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16.C.1.dPacket Pg. 729Attachment: 18-7235- BandI_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair
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16.C.1.dPacket Pg. 740Attachment: 18-7235- BandI_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair
16.C.1.dPacket Pg. 741Attachment: 18-7235- BandI_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair
16.C.1.dPacket Pg. 742Attachment: 18-7235- BandI_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair
16.C.1.dPacket Pg. 743Attachment: 18-7235- BandI_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair
16.C.1.dPacket Pg. 744Attachment: 18-7235- BandI_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair
16.C.1.dPacket Pg. 745Attachment: 18-7235- BandI_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair
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16.C.1.dPacket Pg. 750Attachment: 18-7235- BandI_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair
16.C.1.dPacket Pg. 751Attachment: 18-7235- BandI_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair
16.C.1.dPacket Pg. 752Attachment: 18-7235- BandI_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair
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16.C.1.dPacket Pg. 754Attachment: 18-7235- BandI_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair
16.C.1.dPacket Pg. 755Attachment: 18-7235- BandI_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair
16.C.1.dPacket Pg. 756Attachment: 18-7235- BandI_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair
16.C.1.dPacket Pg. 757Attachment: 18-7235- BandI_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair
16.C.1.dPacket Pg. 758Attachment: 18-7235- BandI_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair
16.C.1.dPacket Pg. 759Attachment: 18-7235- BandI_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair
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16.C.1.dPacket Pg. 761Attachment: 18-7235- BandI_Contract_VendSign (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair
Date: February 7, 2018
Notlce of Recommended Award
Sollcltatlon: 18.7235 T PItle rev e ntatiye aM nt nae nce Re rspa
;30PDunJaua12018atry6,M
ents:Res
Company Name County State Bld Amount nslbleB&l Co lnc FI $427,627.5oTlmpa Bay Tranc S.rvkc,
lnc.
Tampa Hlllsborough s436,360,@ Yes/Yes
Vac Mechanlcal Services,Hy-
lnc.
Deerfield Beach FT s116,039.78
Unlted Mechanlcal Fort Myers Iee Ft No/No
Utllized [ocal Vendor preference: yes HoI
Recomme nded Vendor(s) For Award;
Required Slgnatures
ProJect Man aSer:
Procurement St rateglst:
Edward F. coyman Jr.
AdnlnbUalivo
Proqralllcnt
HVAC and Remedlal
Date and Tlme:
FoIt Myers Iee Ycs/Ycs
Ft-
Eroward Yes/No
-NA
E
on Dccember 6, 2017, the Procurem€nt servlces Dlvlslon released no ces of lnvltarbn to Bld No, 1g-7235 to1273 vendors for lrvAc prcventaflve.Marntenance & Remedriinepatrs, sz venao* vrewed the brd packaSe,four (4l.submrtted brds reccrved by the brd crosedat. orJ.nu.rv 6,ior8, upon revrcw ofth. submrttars,Unlted Mechanlcalwas deemed non-responslve because they aiJ noisuumlt any of the requlred forms by thcDecember 6 deadllne and after dlscusslon wlth Hy-vac Mechanlcaliervtces, lnc. thelr bld was wlthdrawnbecause.ofa mlsunderstandlng wlth the bld speclflcations. aii"iilri"""rtne two rrmalnlngresponslve/responslble blds llsted above, staff ls recommendlng the iottowlng award:
B&l Contractort lnc. as prlmary contractor
Tampa Bay Trane Servlce, lnc. as sccondary contractor,
6,'7-Rot(
Date
16.C.1.e
Packet Pg. 762 Attachment: 18-7235 NORA (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair Services”)
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO BID (ITB)
FOR
HVAC PREVENTATIVE MANTENANCE AND REMEDIAL
REPAIRS
SOLICITATION NO.: 18-7235
BRENDA BRILHART, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-8446
brendabrilhart@colliergov.net (Email)
This solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
16.C.1.f
Packet Pg. 763 Attachment: 18-7235 Solicitation Final (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair Services”)
ITB 17-XXXX “Title”
SOLICITATION PUBLIC NOTICE
INVITATION TO BID (ITB) NUMBER: 18-7235
PROJECT TITLE: HVAC PREVENTATIVE MANTENANCE AND REMEDIAL REPAIRS
PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FL 34112
All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System:
https://www.bidsync.com/bidsync-cas/
INTRODUCTION
As requested by the Facilities Management Division (hereinafter, the “Division or Department”), the Collier County Board of C ounty
Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) wi th the
intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifi cations
stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded according to the Board of County
Commissioners Procurement Ordinance. Historically, the County departments have spent for these services on average for the last
three fiscal years, approximately $600,000 per fiscal year. In Fiscal Year 2016, the County spent approximately $725,000 for
maintenance and repair services; however, future annual expenditures will be based on the County’s needs and available budge t. All
County Departments may utilize the resulting contract.
BACKGROUND
Collier County Facilities Management Division is responsible for maintaining the mechanical systems in various County owned a nd
leased buildings and facilities throughout Collier County. In order to maintain the integrity and continuous operation of these systems,
the County intends to award contract(s) to perform preventative maintenance; routine and urgent repair services.
TERM OF CONTRACT
The contract term, if an award(s) is/are made is intended to be for three (3) years with two (2) one (1) year renewal option. Prices
shall remain firm for the initial term of this contract. Surcharges will not be accepted in conjunction with this contract, and such
charges should be incorporated into the pricing structure. All goods are FOB destination and must be suitably packed and
prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sol d
hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of
the goods by the COUNTY nonetheless remain with VENDOR.
AWARD CRITERIA
ITB award criteria are as follows:
The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the
solicitation.
It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best valu e to
the County.
For the purposes of determining the winning bidder, the County will select the vendor with the lowest price as outlined below:
Award to the lowest responsive bidders on the total of all lines.
Collier County reserves the right to select one, or more than one suppliers, awa rd on a line item basis, establish a pool for
quoting, or other options that represents the best value to the County; however, it is the intent to:
The County’s intent is to award Primary, Secondary firms.
16.C.1.f
Packet Pg. 764 Attachment: 18-7235 Solicitation Final (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair Services”)
The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation.
The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation .
The County representative or designee must use the Primary Contractor as awarded by the resultant Contract. If the Primary
Contractor cannot provide the requested services within the timeframe and requirements specified by the County’s representati ve, then
the Secondary Contractor will be contacted. If the Secondary Contractor cannot provide the requested services within the time frame
and requirements specified by the County Representative, then the Tertiary Contractor will be contacted.
The following items shall be produced with the submission of the bid:
a. The Contractor(s) must have the ability to operate business in the State of Florida as evidenced by a current State of Florid a
registration.
b. Provide a current and valid Mechanical Contractor’s license per Florida Statutes 489.105 (I) provided prior to the award of
contract.
c. Provide State Class “A” Air Conditioning Contractor’s license.
d. Provide evidence of five (5) years of primary experience working with similar sized government agencies and/or private
businesses providing services listed in the scope – heating, ventilation and air conditioning. Include description of services,
contact name, title, address, phone and email address.
e. Provide at least three (3) references within five (5) years from commercial and/or government agencies, including names,
addresses, phone numbers and email addresses.
f. Provide a list of any current/pending lawsuits or litigation
g. List of employees that will be assigned to Collier County including their names, number of years of e xperience, certifications
(minimum Type II CFC Certification) and licenses, if any. At a minimum, the list shall include six (6) HVAC journeymen,
six (6) apprentices and one (1) designated contract/ account representative.
h. Contractor shall have a Local office within Collier or Lee County.
DETAILED SCOPE OF WORK
The intent of this solicitation is to obtain preventative maintenance and repairs for mechanical systems for County owned and operated
facilities in order to minimize operational down time and for facilities to be maintained in top operating condition. A qualified bidder
will provide preventative maintenance services and remedial maintenance including but not limited to maintenance and repairs of
HVAC, Boiler and Water Heater systems, as well as be capable of furnishing industrial/commercial/residential H VAC and related
electrical equipment.
The systems covered by this scope of work may include but not be limited to:
1. HVAC and Related Control Systems: mechanical components, compressors, condensers, DX air handling units, air handling
units, exhaust fans, fan coils, water pumps, belt drives, direct-drives, rooftop units, radiant systems, electric assistance
systems, recovery units, blower wheels and housing, blower housing assembly and related components, condensers,
evaporators, variable air volume (VAV) boxes, piping, air duct and sheet metal insulation work, damper-louvers-diffusers
(supply and return vents), and other adjacent/integrated equipment.
Note: The contractor shall perform refrigerant recovery on any system that contains refrigerant.
2. Ice machines and related systems
3. Boiler and related systems
4. Water Heater and related systems
5. Other mechanical equipment and/or related work associated with mechanical equipment may be required under this contract,
including, but not limited to any mechanical system controls maintenance, repair, and cleaning.
6. Parts for in-house service, repairs, or equipment, as needed by the Division(s).
All bidders must be comfortable with various energy management and building automation controls and software packages utilize d by
Collier County Facilities Management Division; which include, but are not limited to: Johnson Controls Metasys® and Automated
Logic WebCTRL. NOTE: All major energy management equipment replacement will require full BACnet compatible and enabled
controls devices and components.
The County representative or designee must use the Primary Contractor as awarded by the resultant Contract. If the Primary
Contractor cannot provide the requested services within the timeframe and requirements specified by the County ’s representative, then
16.C.1.f
Packet Pg. 765 Attachment: 18-7235 Solicitation Final (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair Services”)
the Secondary Contractor will be contacted. If the Secondary Contractor cannot provide the requested services within the time frame
and requirements specified by the County Representative, then the Tertiary Contractor will be contact ed.
Bidder(s) will be required to use the County’s Work Management procedures, such as utilizing internal work request forms or future online
work request system, at no additional cost to the County or Contractor. The Contractor will be responsible for utilizing any systems used by
the County for work requests under this Agreement. The Contractor will be required to update, complete and close work requests and attach
before and after pictures, as necessary.
All bidders must provide requested certifications and licenses necessary to perform the services outlined in the bid specifications, if
applicable. These credentials must be provided prior to the award of a contract.
The awarded Contractor(s) shall use qualified technicians to complete all work in accordance with the requirements specified in the
bid. Technician credentials may be requested by the County. The technicians shall be experienced in all facets of servicing a variety of
different types of HVAC equipment and related Control systems. The County anticipates a minimum of six (6) journeymen and six (6)
HVAC apprentices along with one (1) designated contract/ account representative to service the County needs.
The Contractor’s personnel assigned to the County under the Contract shall comply with the list presented in the bid documentatio n.
Any change or substitution to the Contractor’s personnel must be approved by the County representative or designee prior to
becoming effective.
Typically, maintenance and repair services will be completed during normal business hours; however, the County may request
services during off-hours, as deemed necessary by the County Representative and/or designee. Normal business hours are considered
Monday through Friday between 7:00 AM and 5:00 PM. After hours are considered before 7:00 AM and after 5:00 PM on weekdays
and at any time on Saturday, Sunday or County Observed Holiday. An after -hours rate will be allowed for off-hours services.
Types of services (See Attachment A – Schedule of Inspections)
A. PREVENTATIVE MAINTENANCE SERVICES:
For Preventative maintenance services of mechanical units, the County requires each piece of mechanical equipment to be
visited and visually assessed one (1) time every six (6) months. Frequency for each task to be performed is located in
Attachment A Schedule of Inspections.
Preventative Maintenance services shall be priced and billed at a flat rate per unit price for one (1) Preventative maintenan ce service
visit per equipment unit. The limit of $50,000 per individual project does not apply for the Preventative maintenance billing .
For all equipment categories below, the following tasks are to be included. Contractor must:
Adjust any components and equipment, as needed.
If a belt needs to be replaced, leave a spare set of belts at the unit.
Maintain County service logs in all equipment.
Update records in all existing equipment.
Wipe down and clean (including dusting) any and all components, housings , or related items to remove all dust, debris, etc.
Report all issues or potential issues to County staff in writing.
Maintain good housekeeping. Ensure area is free of trash and work debris.
Take before and after pictures of all items completed and provide to County staff.
Note: in the event the equipment does not have a service log, the contractor will add the service log to the equipment at no additional
charge.
The vendor shall maintain stock of items needed to perform the preventative maintenance, including but not limited to grease,
lubrication oil, v-belts, condensate pan tablets, fuses, biocide disinfectants, all paints, protective finishes, rust removers and
coil cleaners at no additional cost to the County. The cost of these items shall be included in the unit price.
Following the preventative maintenance, a written report/check list must 1 be provided detailing the results, services
completed, and making specific recommendations for future remedial action upgrades, etc.
Preventative maintenance on each unit/system is required to be completed in accordance with the manufacturer’s
recommendations. Preventative maintenance will be billed by item serviced. Actua l records must be provided for payment.
These records will include but not be limited to: a summary spreadsheet for each unit serviced with the date of service and a n
attestation signed by the Contractor.
16.C.1.f
Packet Pg. 766 Attachment: 18-7235 Solicitation Final (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair Services”)
Typically, preventative maintenance will be completed during normal business hours (7:00am to 5:00pm); however, the
County Representative or designee may request preventative maintenance during off -hours, as deemed necessary by the
County Representative or designee.
The Contractor shall update the list if changes occur during the maintenance activities. This list will be provided, at a
minimum, once per month to the County Representative or designee. The Contractor shall maintain and update the list with
the minimum inventory requirements data when performi ng scheduled maintenance of all equipment. The list should be up-
to-date at all times. Anytime the inventoried equipment changes through additions, deletions, relocation or transfer, the
Contractor will modify its records to indicate such action and maintain an accurate equipment inventory. All changes to the
inventory shall be communicated in writing to the County Representative or designee. The County has the ability to update
the minimum inventory requirements as needed, with notice to the contractor.
The Contractor shall, under no circumstances, remove any equipment containing a County asset sticker. The Contractor shall
request that, when replacing equipment, the asset sticker be removed by a County staff member authorized to adjust
equipment inventory records. The Contractor will place asset stickers on the equipment, as necessary for no charge.
Note: Exhibit B Master Equipment List has been included for reference. The County may add or remove equipment and
increase or decrease frequencies and add or subtract locations as needed.
B. MECHANICAL SERVICES for remedial repairs of mechanical equipment identified in the scope of work and parts for
in-house repairs
Remedial repairs: Once a purchase order is issued, the County representative or designee would expe ct that the work
commence within five (5) business days, unless otherwise directed by the County representative or designee.
C. CONTRACTOR’S RESPONSIBILITIES
1. Contractor(s) shall furnish all necessary qualified labor, materials, equipment, tools, consumables, transportation, skills, and
incidentals required for the maintenance services, repairs and miscellaneous services for the County’s mechanical systems.
2. Response time:
Urgent response: For maintenance and repairs needed for the health, safety and well-being of the County staff and/or public,
the urgent response shall be provided in no more than two (2) hours from the time of the initial contact.
Non- urgent response: a response (at a minimum a telephone call) within twenty-four (24) hours is acceptable. For non- urgent
repairs, the Contractor must be on-site and repairs begun within one (1) day of the purchase order being issued and/or work
authorization for all areas unless the County Representative and/or designee, approves a different amount of time for response.
3. On-call Schedule: The awarded Contractor(s) will provide an on -call schedule twenty-four (24) hours a day, seven (7) days a
week. Successful bidder(s) shall provide the County with an on-call telephone number(s) for both routine and after hours
service.
4. Scheduling: Preventative maintenance services and repairs will be conducted during normal working hours, Monday through
Friday, 7:00 am until 5:00 pm unless otherwise authorized by a County representative. To arrange for an appointment to
perform service at a County facility, the Contractor may contact the County designee a minimum of 24 hours in advance of the
work. Chemicals/products that must applied during normal business hours, or when building is occupied, must be approved by
County Representative or designee.
5. When required, the Contractor must use a qualified engineer or company representative (with all related licenses and
certifications being current and in full force and effect) with the experience and ability to obtain all permits required for any
and all repairs, when necessary and applicable. The Contractor's technicians shall have at least an EPA Section 608 2 Type II
CFC certification and documentation shall be submitted upon request.
6. The Contractor(s) shall use technicians who are trained and experience d with commercial HVAC, refrigerant handling
requirements, building automation control systems, hydronic specialties, refrigerant and water piping, underground piping,
mechanical insulation, water heaters and other related mechanical equipment. Although preventative maintenance of these
items are not included in this scope, the Contractor(s) must use technicians who are competent and knowledgeable with water -
cooled chillers, air-cooled chillers, static ice tanks (Calmac, FAFCO, etc), plate and frame heat exchangers, and cooling
towers.
16.C.1.f
Packet Pg. 767 Attachment: 18-7235 Solicitation Final (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair Services”)
7. Repair Parts: All repair parts and materials must be as specified in the work request. If the work request is not specific and/or
the Collier County Vertical Standards do not specify, then the parts must be approved by the County Representative and/or
designee. The Contractor(s) will be required to provide proof of the parts/materials/supplies supplied by providing invoices
and/or photographs at the time of invoice submission.
8. Additions and Deletions of Equipment: The County retains the right to add or to delete any facilities and equipment from
service provided under the resultant contract as described herein, upon written notification by the County Representative or
designee to the Contractor, without further Board approva l.
9. Records and Documentation: The Contractor(s) is responsible to maintain and update records for services provided. The
documentation will include, and not be limited to, records of all service calls, maintenance performed, and any modifications ,
if applicable. The Contractor(s) will not charge for any call back work. All reports shall be sent to the County Representative
or designee, noting date, repair, materials, location, and/or disposal information. Anytime the inventoried equipment changes
through additions, deletions, relocation or transfer, the Contractor will modify its records to indicate such action and maintain
an accurate equipment inventory. All changes to the inventory shall be communicated in writing to the County Representative
or designee. The County has the ability to update the minimum inventory requirements as needed, with notice to the
contractor.
When submitting a “unit price” Preventative maintenance invoice, the Contractor shall provide:
A summary spreadsheet listing the equipment type, equipment size (tons, horsepower, MBH), equipment location, date
of Preventative maintenance performed, unit price and total amount due.
The invoice may be billed on a monthly basis for Preventative maintenance services that have been performed.
Preventative Maintenance Service shall be billed at a unit price based on the rate identified in the contractor’s bid. Unit
price is for one (1) Preventative maintenance service visit per equipment unit. The County requires two (2) Preventative
maintenance visits per year per equipment performed every six (6) months.
The limit of $50,000 per individual project does not apply for the Preventative maintenance billing.
Attestation signed by the Contractor that the work is completed in conformance with the Preventative maintenance
requirements of the solicitation.
When submitting a “time and material” invoice for Remedial maintenance projects up to $50,000, the Contractor shall
provide:
A Purchase order number, work request number, date, location and descriptio n of the work performed.
An itemized breakdown of labor time spent by the Contractor's employees (number of hours times hourly rate), and
supplies, parts, and equipment used (cost plus percentage mark-up).
The itemized breakdown will reflect rates provided in the bid schedule.
The number of hours worked and billing rate by position (company (or subcontractor) timekeeping or payroll records
will not be required). Hourly time will be paid only for actual time at the worksite.
Backup documentation and receipts/invoices for any supply, material, parts, equipment rental, subcontractor charges and
other documentation for the project.
Ancillary charges may be transferred to the County in the actual amount; however, mark-ups will not be allowed. Mark-
ups will not be allowed on sales tax, consumer fees or taxes, use and other similar taxes, or fees associated with any
work under this Agreement.
Freight and shipping charges will not be allowed and should be included in the bid pricing.
Travel hours, travel costs, and/or mileage for travel will not be allowed and should be incorporated into the bid pricing.
Administrative hours for quoting, invoicing, providing back-up and supporting documentation will not be allowed and
should be incorporated into the bid pricing.
10. Exclusion of County Permits in Bid Prices: To ensure compliance with Section 218.80, F.S., otherwise known as “The
Public Bid Disclosure Act”, Collier County will pay the Contractor for all Collier County permits and fees applicable to the
Project, including license fees, permit fees, impact fees or inspection fees applicable to this Work through an internal budget
transfer(s). Hence, bidders shall not include these permit/fee amounts in their bid offer. However, the Successful Bidder shall
retain the responsibility to initiate and complete all necessary and appropriate actions to obtain the required permits other than
payment for the items identified in this section. The County will not be obligated to pay for any permits obtained by
Subcontractors.
The Successful Bidder shall be responsible for procuring and paying for all necessary permits not issued by Collier County
pursuant to the prosecution of the work. The Contractor may include such permit fees as a line item on their invoice.
16.C.1.f
Packet Pg. 768 Attachment: 18-7235 Solicitation Final (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair Services”)
11. Warranty: All new equipment/ parts warranty work shall be provided by the original warranty supplier. All warranty
responsibility for parts or equipment previously purchased, but still under warranty will continue to be provided by the
original warranty supplier until expiration of the warranty period. Upon expiration of the warranty period, responsibility for
maintenance shall automatically transfer to the contractor, unless otherwise directed by the County Representative or designe e.
All trouble calls shall be initially reported to the Contractor. If the trouble call involves a warranty item, the Contractor shall
notify the County Representative or designee, who will then have the responsibility of placing and tracking the warranty
trouble call with the warranty supplier. Maintenance of the warranty inventory list and the notification of a warranty trouble
call to the County Representative or designee shall be provided by the Contractor at no additional cost to the County.
Parts and fixtures shall be new and warranted for a minimum of one (1) year or the maximum allowed by the manufacturer,
whichever is greater. All labor for repairs shall have a minimum of ninety (90) day warranty. All call backs will be free of
charge. No labor will be billed or allowable in the event defect ive parts were used.
An extended warranty may be purchased through the Contractor from the manufacturer without any markup being charged to the
County.
Contractor shall obtain and assign to the County all express warranties given to Contractor or any sub contractors by any
subcontractor or material men supplying materials, equipment or fixtures to be incorporated into the Project. Contractor
warrants to the County that any materials and equipment furnished under the Contract shall be new unless otherwise s pecified,
and that all Work shall be of good quality, free from all defects and in conformance with the Contract. Contractor further
warrants to the County that all materials and equipment furnished under the Contract shall be applied, installed, connected ,
erected, used, cleaned and conditioned in accordance with the instructions of the applicable manufacturers, fabricators,
suppliers or processors except as otherwise provided for in the Contract. If, within one (1) year after Substantial Completio n,
the County determines that3 any Work is found to be defective or not in conformance with the Contract, Contractor shall
correct it promptly after receipt of written notice from the County. Contractor shall also be responsible for and pay for
replacement or repair of adjacent materials or Work which may be damaged as a result of such replacement or repair. Further,
in the event of an emergency, the County may commence to correct any defective Work, without prior notice to Contractor, at
Contractor’s expense. These warranties are in addition to those implied warranties to which the County is entitled as a matter
of law.
****
16.C.1.f
Packet Pg. 769 Attachment: 18-7235 Solicitation Final (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair Services”)
INSURANCE AND BONDING REQUIREMENTS
Insurance / Bond Type Required Limits
1. Worker’s Compensation Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Statutory Limits and Requirements
Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued
by the State of Florida is required. Entities that are formed as Sole Proprietorships
shall not be required to provide a proof of exemption. An application for exemption
can be obtained online at https://apps.fldfs.com/bocexempt/
2. Employer’s Liability
$_1,000,000_ single limit per occurrence
3. Commercial General
Liability (Occurrence Form)
patterned after the current
ISO form
Bodily Injury and Property Damage
$_1,000,000__single limit per occurrence, $2,000,000 aggregate for Bodily Injury
Liability and Property Damage Liability. This shall include Premises and Operations;
Independent Contractors; Products and Completed Operations and Contractual
Liability.
4. Indemnification To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend,
indemnify and hold harmless Collier County, its officers and employees from any and
all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys’ fees and paralegals’ fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone
employed or utilized by the Contractor/Vendor in the performance of this Agreement.
5. Automobile Liability $_1,000,000 Each Occurrence; Bodily Injury & Property Damage,
Owned/Non-owned/Hired; Automobile Included
6. Other insurance as noted:
Watercraft $ __________ Per Occurrence
United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ __________ Per Occurrence
Maritime Coverage (Jones Act) shall be maintained where applicable to the
completion of the work.
$ __________ Per Occurrence
Aircraft Liability coverage shall be carried in limits of not less than $5,000,000
each occurrence if applicable to the completion of the Services under this Agreement.
$ __________ Per Occurrence
Pollution $ __________ Per Occurrence
Professional Liability $ ___________ Per claim & in the aggregate
Project Professional Liability $__________ Per Occurrence
Valuable Papers Insurance $__________ Per Occurrence
Cyber Liability $__________ Per Occurrence
Technology Errors & Omissions $__________ Per Occurrence
16.C.1.f
Packet Pg. 770 Attachment: 18-7235 Solicitation Final (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair Services”)
7. Bid bond
Shall be submitted with proposal response in the form of certified funds, cashiers’
check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or
proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made
payable to the Collier County Board of County Commissioners on a bank or trust
company located in the State of Florida and insured by the Federal Deposit Insurance
Corporation.
8. Performance and
Payment Bonds
For projects in excess of $200,000, bonds shall be submitted with the executed
contract by Proposers receiving award, and written for 100% of the Contract award
amount, the cost borne by the Proposer receiving an award. The Performance and
Payment Bonds shall be underwritten by a surety authorized to do business in the
State of Florida and otherwise acceptable to Owner; provided, however, the surety
shall be rated as “A-“ or better as to general policy holders rating and Class V or
higher rating as to financial size category and the amount required shall not exceed
5% of the reported policy holders’ surplus, all as reported in the most current Best
Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New
York, New York 10038.
9. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The sam e
Vendor shall provide County with certificates of insurance meeting the required insurance provisions.
10. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General
Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by,
or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.
11. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County
Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates o f Insurance must state
the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on beh alf
of Collier County.
12. Thirty (30) Days Cancellation Notice required.
12/6/17 - GG
________________________________________________________________________________________
16.C.1.f
Packet Pg. 771 Attachment: 18-7235 Solicitation Final (5010 : Recommendation to award Bid #18-7235, “HVAC Preventative Maintenance and Repair Services”)