Agenda 09/10/2013 Item #16E12 9/10/2013 16.E.12.
EXECUTIVE SUMMARY
Recommendation to approve the Memorandum of Understanding between
Collier County and Lely Presbyterian Church in support of Emergency
Management activities related to natural and manmade hazards emergency
response.
OBJECTIVE: To obtain approval of a Memorandum of Understanding between
Collier County and Lely Presbyterian Church in support of Emergency
Management activities related to natural and manmade hazards emergency
response.
CONSIDERATIONS: Pursuant to Chapter 252, Florida Statutes, Collier County,
through its Emergency Management Department, provides coordination of
emergency services within Collier County. Collier County also coordinates the
administration of relief activities of both public and private relief/disaster
organizations that agree to volunteer their services under direction or guidance of
Collier County authorities. Collier County may also utilize personnel and facilities
of relief/disaster assistance of organizations, churches, temples, and synagogues
for the distribution of food, water, supplies, and/or other items for temporary relief
activities.
The purpose of the Memorandum of Understanding is to set forth, define, and
establish mutual agreements, understandings, guidelines, and obligations
between Collier County and Lely Presbyterian Church to coordinate relief efforts
at the time of a disaster.
GROWTH MANAGEMENT: There is no growth management impact associated
with this executive summary.
LEGAL CONSIDERATIONS: This item has been approved as to form and
legality and requires a majority vote. -JAB
FISCAL IMPACT: There is no Fiscal Impact associated with this Executive
Summary.
RECOMMENDATIONS: That the Board approves the MOU between Collier
County and Lely Presbyterian Church which has volunteered to partner with
Emergency Management during both Presidentially declared and undeclared
disasters.
Prepared by: Judy Scribner, Human Services Program Manager,
Emergency Management Department
Attachment: MOU Lely Presbyterian Church
Packet Page-1619-
9/10/2013 16.E.12.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.12.
Item Summary: Recommendation to approve the Memorandum of Understanding
between Collier County and Lely Presbyterian Church in support of Emergency Management
activities related to natural and manmade hazards emergency response.
Meeting Date: 9/10/2013
Prepared By
Name: BoniChristine
Title: Administrative Assistant, Senior,
8/16/2013 10:37:43 AM
Submitted by
Title: Administrative Assistant, Senior,
Name: BoniChristine
8/16/2013 10:37:44 AM
Approved By
Name: SummersDan
Title: Director-Bureau of Emergency Services,
Date: 8/16/2013 11:39:11 AM
Name:pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 8/19/2013 12:03:28 PM
Name: BelpedioJennifer
Title: Assistant County Attorney,County Attorney
Date: 8/20/2013 4:17:41 PM
Name: PriceLen
Title: Administrator, Administrative Services
Date: 8/23/2013 4:45:49 PM
Packet Page-1620-
9/10/2013 16.E.12.
Name:BelpedioJennifer
Title: Assistant County Attorney,County Attorney
Date: 8/26/2013 8:43:54 AM
Name:KlatzkowJeff
Title: County Attorney
Date: 8/26/2013 9:16:04 AM
Name: PryorCheryl
Title: Management/Budget Analyst, Senior,Office of Manag
Date: 8/26/2013 11:15:44 AM
Name: IsacksonMark
Title: Director-Corp Financial and Mgmt Svs,CMO
Date: 8/27/2013 11:45:50 AM
Packet Page -1621-
9/10/2013 16.E.12.
Memorandum of Understanding
Between
Collier County Board of Commissioners
And
Lely Presbyterian Church
I: Purpose: The purpose of this Memorandum of Understanding (MOU) is to set forth, define and
establish mutual agreements,understandings,and obligations by and between the Collier County Board of
County Commissioners,through its Emergency Management Department,and Lely Presbyterian Church.
II: Statement of Basic Responsibilities:
A. Collier County Board of County Commissioners, through its Emergency Management
Department, provides coordination of emergency services with Collier County, including
incorporated areas. This includes the selection and utilization of various resources and
organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, the
Board of County Commissioners, through its Emergency Management Department, also
coordinates the administration of relief activities of both public and private relief or
disaster assistance organizations which agree to volunteer their services under the
direction or guidance of Collier County authorities. In addition, Collier County may
utilize personnel and facilities of relief or disaster assistance organizations, churches,
temples and synagogues in the distribution of food, relief supplies, medicines or other
items and temporary sheltering as part of the restoration, rehabilitation or reconstruction
of community services and essential facilities whenever Collier County authorities deem
it necessary and the Organization signed below is in agreement.
B. Recognizing the increased demand for churches, temples, and synagogues to supplement
assistance and recovery to victims of both Presidentially declared or undeclared disasters
and the need to work in harmony with local governments and private relief agencies,the
LELY PRESBYTERIAN CHURCH wishes to assist in rendering the most efficient
service with a minimum of duplication to the citizens and guests of Collier County.
III: Coordination of Effort: Cooperation and coordination between Collier County Government,
through its Emergency Management Department and LELY PRESBYTERIAN CHURCH at a time of
major disaster and during the post-disaster recovery period should be maintained at efficient levels and is
part of the purpose of this Agreement.LELY PRESBYTERIAN CHURCH will make a continuing effort
to acquaint its members of this Agreement to assist Collier County government in carrying out mutual
responsibilities for disaster relief.
IV: Responsibilities:
A. Collier County Emergency Management Department agrees to the following:
1. Notify LELY PRESBYTERIAN CHURCH of the potential need to
assist in activities following a disaster,and
2. Participate in and develop training in disaster response for the members of LELY
PRESBYTERIAN CHURCH: and
3. Assist in the development plans for LELY PRESBYTERIAN CHURCH;and
4. Schedule periodic meetings and/or exercises to familiarize members of
I
Packet Page-1622-
9/10/2013 16.E.12.
f
amend provisions of this Memorandum of Understanding upon mutual consent and by written
instrument executed by the Parties.
VI. Termination: Either party may terminate this Agreement by providing the other party with notice of
its intent to terminate with 30 days written notice. The Agreement may be immediately and
automatically terminated by the County without providing such notice, should the County reasonably
believe that the spirit or intent of Chapter 252, Florida Statutes is not being effectuated by this
Agreement.
AS TO COUNTY:
Attest: BOARD OF COUNTY COMMISSIONERS
DWIGHT E.BROCK,Clerk COLLIER COUNTY, FLORIDA,
By: By:
Deputy Clerk Georgia A.Hiller, Esq, Chairwoman
WITNESSES: LELY RESBYTE IAN CHURCH
Print I me: L
7(e.Al -4 -- Name: .f ,
PrinName: 0:41O,LI,:,,p- Kt_rrT _ Title: Oak 4ad so'f1
.e-.Ae,-22,-21,.....i? ...e/A7
STATE OF FLORIDA
COUNTY OF COLLIER oo
The foregoing instrument was acknowledged before me this?—23 day of 3 v.\,-.4, ,
2013,. by •• k*e. s. _tO\ as CJ- .....cc- S�.Sg;a,■sof .,cL.,i� t'Reib .4o.tuµ� , a
Per‘- '�[i..�,e.-t— . H=�" 's' ] personally known to me, or [ ] has produce driver's license no.
as identification.
N TAR PUBLIC‘ t
(SEAL) Name: N‘nt ki l-a sk L. f t s ,rj
(Type or Print)
My Commission Expires:
.+
Approved as to form and legal-Rome' o '
•.0-•"k bliVIN6ETM DEGARM0
flo;; Notary c-SUM of Florida
• Uy Caron.E> in 27.2015
r' s C tlon 0 EE 60905
C/�. eat�7 �''.„;:- boodb Womb MOW Notary Asm.
Jennifer White- Se.∎e c cz,
Assistant County Attorney
3
CD
Packet Page -1624-
9/10/2013 16.E.12.
disaster preparedness or recovery initiatives;and
5. Utilize,when and as appropriate,the services of LELY PRESBYTERIAN CHURCH
for disaster relief and recovery projects;and
6. Whenever members of LELY PRESBYTERIAN CHURCH are
rendering aid to Collier County Government under this Agreement,
they shall have the same powers,duties,rights,privileges and
immunities as if they were performing their duties for Collier County,
and Collier County shall be liable for their acts and actions as if they
were performing their duties for Collier County;and
7. Collier County shall be liable for any loss or damages to any facility or equipment
utilized pursuant to this Agreement and shall pay any expenses in the repair thereof;
and
8. Collier County agrees to be responsible,to the extent provided under Florida Statues
768.28, for its negligent acts, however,this responsibility shall not serve as a waiver
of Collier County's Sovereign Immunity limits.
B. LELY PRESBYTERIAN CHURCH agrees to:
1. Provide facilities and/or staff to Collier County at no charge during
the disaster recovery period;and
2. Provide a 24 hour contact person and alternates;and
3. Provide a representative to attend periodic meetings of any Collier Emergency
Response Working Group;and
4. Participate in exercises developed by the Emergency Management Department;and
5. Provide the Emergency Management Department with an update of facility and
manpower capabilities at least annually prior to June of each year.
C. Both of the above named parties agreed to the following:
1. No modifications or changes will be made to the facility/property by
the Collier County Representative without the express written
approval of the owner/operator.
2. Prior to occupancy,representatives of both parties will inspect the facility/property
and will note any discrepancies on the inspection form,and/or this agreement.
3. Prior to occupancy,representatives of both parties will again inspect the
facility/property to note any discrepancies on the release form. Normal wear and
tear is considered to the responsibility of the organization/owner/operator.
4. The facility/property will be returned to the organization/owner/operator in the
same condition as it was when occupied/acquired.
5. Other provisions as follow:_none
V. Effective Date. Automatic Renewal, and Modification: This Agreement presents the general and
some specific guidelines by which Collier County, through its Emergency Management Department
and LELY PRESBYTERIAN CHURCH will cooperate to aid victims at the time of disaster. In
witness thereof,the parties have executed this agreement on the date indicated. The provisions of the
Agreement will be effective from the date approved by the Board of County Commissioners for a
period of three (3) years. At the end of the three year (3) period, this Agreement will automatically
renew for an additional term of one year unless terminated as provided in Paragraph VI of this
Agreement. At the end of the one (1) year renewal period, this Agreement will renew for an
additional term of one (1) year unless terminated as provided in Paragraph VI. of this Agreement.
This Agreement may only be automatically renewed two times. Both parties have the authority to
2
Packet Page -1623-