Agenda 09/10/2013 Item #16E 7 9/10/2013 16.E.7.
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chair to sign an amendment to CenturyLink
Contract 11-5606 to add additional service options not included in the original contract and
increase the Contract value by up to $40,000.
OBJECTIVE: To approve and authorize the Chair to sign an Amendment to Century Link
Contract 11-5606. This amendment adds additional service options not included in the original
contract.
CONSIDERATIONS: The Board of County Commissioners approved Contract 11-5606 for
telecommunications and data services with Century Link on December 13, 2012 (Item 16E3).
This Contract includes CenturyLink Metro Ethernet CIR/EIR Based Services for specific
locations per the First Amendment. The Contract was solicited via request for proposal (RFP) to
allow the County to procure flexible telecommunications and data services at the best price.
This amendment adds pricing for service options that were not included in the original contract
and will allow the County to procure additional or upgraded services for current and new county
facilities.
FISCAL IMPACT: Funding for services under this contract are available in the procuring
depai iments operating budgets. Estimated original contract cost is $161,000. Estimated
additional charges may increase the contract value by up to $40,000.
LEGAL CONSIDERATIONS: This item has been reviewed and approved as to form and
legality and requires majority vote for approval. —CMG
RECOMMENDATION: That the Board approves and authorizes the Chairwoman to sign
Amendment#1 to the Century Link Agreement.
PREPARED BY:Mark Fowski,Network Operations Manager
Attachment:
CenturyLink contract amendment.
RFP 11-5606 on December 13, 2012 Agenda item 16.e.3
Packet Page-1533-
9/10/2013 16.E.7.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.7.
Item Summary: Recommendation to approve and authorize the Chair to sign an
amendment to CenturyLink Contract 11-5606 to add additional service options not included in
the original contract and increase the Contract value by up to $40,000.
Meeting Date: 9/10/2013
Prepared By
Name: FowskiMark
Title: Manager-I.T.Network Operations
8/2/2013 4:13:19 PM
Submitted by
Title: Manager-I.T. Network Operations
Name: FowskiMark
8/2/2013 4:13:20 PM
Approved By
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 8/27/2013 11:42:06 AM
Name:NorthrupAdam
Title: Procurement Strategist,Purchasing
Date: 8/27/2013 4:46:55 PM
Name: BerriosMike
Title: Manager-Network Operations,Information Technolog
Date: 8/27/2013 5:01:44 PM
Name: WardKelsey
Title: Manager-Contracts Administration,Purchasing&Ge
Date: 8/28/2013 12:10:41 PM
Packet Page-1534-
9/10/2013 16.E.7.
Name: JohnsonScott Ara
Title: Purchasing Agent,Purchasing&General Services
Date: 8/28/2013 12:47:39 PM
Name: MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing&Gene
Date: 8/28/2013 2:56:06 PM
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 8/29/2013 10:25:30 AM
Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Date: 8/29/2013 3:37:16 PM
Name: PriceLen
Title: Administrator, Administrative Services
Date: 8/29/2013 4:17:42 PM
Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Date: 8/30/2013 10:53:06 AM
Name: PryorCheryl
Title: Management/Budget Analyst, Senior,Office of Manag
Date: 8/30/2013 12:51:35 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 8/30/2013 1:51:54 PM
Name: OchsLeo
Title: County Manager
Date: 8/30/2013 2:44:07 PM
Atiow
Packet Page -1535-
9/10/2013 16.E.7.
Amendment Contract#:SPR-1262
First Amendment to
CenturyLink Custom Cover Agreement between
Collier County Board of County Commissioners and CenturyLink Sales Solutions,Inc.
This First Amendment is made to the CenturyLink Custom Cover Agreement (Contract No. SPR-16848) between
Collier County Board of County Commissioners ("Customer") and CenturyLink Sales Solutions, Inc.
("CenturyLink")effective on or about October 1, 2011 (the "Agreement").The following modified and added terms
and conditions are made a part of the Agreement effective on the date signed by both parties ("First Amendment
Commencement Date").
CenturyLink and Customer agree as follows:
1. The Price Table for Services in Section 3 of Attachment C is amended by adding new pricing options as
follows:
Customer Billing Service/Installation Type of Service Order Monthly Non-
Address Address Term Recurring Recurring
Charge Charge
3299 Tamiami Qualifying Embarq CenturyLinkTM 24 Months $433.00 $0
Trail East,Suite Florida locations only Metro Ethernet-
700 on a per quote basis CIR/EIR Based
Naples,FL 34112 Services(5MB)
Qualifying Embarq CenturyLinkTM 24 Months $650.00 $0
Florida locations only Metro Ethernet-
on a per quote basis CIR/EIR Based
Services(20 MB)
Qualifying Embarq CenturyLinkTM 24 Months $682.00 $0
Florida locations only Metro Ethernet-
on a per quote basis CIR/EIR Based
Services(50 MB)
Qualifying Embarq CenturyLinkTM 24 Months $979.00 $0
Florida locations only Metro Ethernet-
on a per quote basis CIR/EIR Based
Services(100
MB)
Qualifying Embarq CenturyLinkTM 24 Months $1.321.00 $0
Florida locations only Metro Ethernet-
on a per quote basis CIR/EIR Based
Services(500
MB)
Qualifying Embarq CenturyLinkTM 24 Months $1,972.00 $0
Florida locations only Metro Ethernet-
on a per quote basis CIR/EIR Based
Services(1000
MB)
Qualifying Embarq EMBARQ® 24 Months $1,790.00 $0
Florida locations only Dedicated Internet
on a per quote basis Access Services
(100 MB)
Qualifying Embarq EMBARQ® 24 Months $1,987.00 SO
Florida locations only Dedicated Internet
on a per quote basis Access Services
#254258v5 Rey.07.10
Page 1 of 3
CENTURYLINK CONFIDENTIAL AND PROPRIETARY INFORMATION
Packet Page-1536-
9/10/2013 16.E.7.
Amik
Customer Billing Service/Installation Type of Service Order Monthly Non-
Address Address Term Recurring Recurring
Charge Charge
(200 MB)
Qualifying Embarq EMBARQ® 24 Months $2,470.0() $0
Florida locations only Dedicated Internet
on a per quote basis Access Services
(300 MB)
Qualifying Embarq EMBARQ® 24 Months $2,824.00 $0
Florida locations only Dedicated Internet
on a per quote basis Access Services
(500 MB)
(*)Note:Services not in a qualified Embarq Florida location are subject to individual case basis(ICB)pricing.
ICB pricing may contain a different Monthly Recurring Charge and/or require Non-recurring Charges for
installation of facilities.
2. Section 4"Purchase Orders"of Attachment C is amended to add the below as follows:
CenturyLink will accept Customer-issued purchase orders for the Services listed in Section 2.1.A
for bandwidths not specifically priced in the Price Table for Services in Section 3 of Attachment C.
CenturyLink will provide Customer with a quote for the requested bandwidth and will place the
Order once written approval is received from Customer.
All other terms and conditions in the Agreement, not amended above, will remain in effect. This Amendment and
any information concerning its terms and conditions are CenturyLink's proprietary information and may not be
disclosed to third parties without CenturyLink's prior written permission except as permitted by law or the panics'
mutual nondisclosure agreement. To become effective, this Amendment must be: (a) signed by a Customer
representative; (b) delivered to CenturyLink on or before September 30, 2013; and (c) signed by a CenturyLink
officer or authorized designee.
Century Link Sales Solutions,Inc. Collier County Board of County Commissioners
By: By:
Name: Name:
Title: Title:
Date: Date:
ATTEST:
Dwight E.Brock,Clerk of Courts
By:
Dated:
(SEAL)
Approved as to form and to o.. -
l-wiener.
{ �1 )
tci-tArlf Cout
#254258v5 Rev.07.10
Page 2 of 3
CENTURYLINK CONFIDENTIAL AND PROPRIETARY INFORMATION
Packet Page-1537-
9/10/2013 16.E.7.
Assistant County Attorney
Print Name
Approved as to Legal Form
Centurylink Law Dept.
• MC—April 16,2013
� OV\
CenturyLink
Enterprise Special Pricing
B R N 8/1/13
#254258v5 Rev.07.10
Page 3 of 3
CENTURYLINK CONFIDENTIAL AND PROPRIETARY INFORMATION
Packet Page-1538-
9/10/2013 16.E.7.
REQUEST FOR PROPOSAL
ter county
Admistrative Services Division
Purchasing
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
solicitation RFP 10-5606 — "Telecommunications
Voice and Data Services"
Jack Curran, Purchasing Agent
239-252-6098(Telephone)
239-252-6596 (Fax)
johncurran @colliergov.net(Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document
made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any
other legal remedies available to the Collier County Government.
cis
t:PiT
Purchasing C ,F •a mt•3327 imam—rail East•Naples,Florida 3=012-4901•wiwr coil egos neUpurchasina
oak
Packet Page-1539-
9/10/2013 16.E.7.
Legal Notice
Sealed Proposals to provide Telecommunications Voice & Data Services will be received until
3:00PM Naples local time, on December 2nd, 2010 at the Collier County Government, Purchasing
Department, 3327 Tamiami Trl E, Naples, FL 34112.
Solicitation
RFP 10-5606—"Telecommunications Voice and Data Services"
Services to be provided shall include, but not be limited to the following: scope of service..
A non-mandatory pre-proposal conference will be held on November 17, 2010, commencing promptly
at 9:30AM, and will be held in the Purchasing Department Conference Room, Collier County
Government, Purchasing Department, 3327 Tamiami Trl E, Naples, FL 34112. If unable to attend in
person proposers may call in at 1-805-309-0014 Access Code 754-683-968 If this pre-proposal
conference is denoted as "mandatory", prospective Vendors must be present in order to submit a
proposal response.
All statements shall be made upon the official proposal form which may be obtained on the Collier
County Purchasing Department E-Procurement website: www.colliergov.net/bid.
Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability
or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Stephen Y. Carnell, C.P.M.
Purchasing & General Services Director
This Public Notice was posted on the Collier County Purchasing Department website:
www.coiliergov.net/purchasing.and in the Lobby of Purchasing Building "G", Collier County
Government Center on November 4th, 2010.
401
<1 nas xa °;rtTeri•3301-Taman iiaa,i Eas •NaVes.F"or....i.:112•L.vuw c».,c-,go ret'pvc?as n1
RFP 11-5606
Telecommunications Voice and Data Services"
2
Packet Page -1540-
9/10/2013 16.E.7.
Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County IT Department (hereinafter, the "Division or Department"), the
Collier County Board of County Commissioners Purchasing Department (hereinafter, "County") has
issued this Request for Proposal (hereinafter, "RFP")with the intent of obtaining proposals from
interested and qualified firms in accordance with the terms, conditions and specifications stated or
attached.
The Vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work
stated herein.
Brief Description of Purchase
Collier County is seeking at least two vendors to provide voice and data communications services.
The successful respondent(s)will provide the best solution for our overall communications needs as
described below based on the evaluation criteria.
Background
Collier County supports an internal Avaya based PBX with approximately 4,000 extensions. Voice
mail and call centers are internally provisioned. Collier County has 89 networked locations; the list of
sites may be found within the scope of this RFP and the minimum bandwidth requirements are
attached.
Detailed Scope of Work
The County's telecommunication systems must be operational before, during and after a disaster as it
is used in managing emergency situations.
The successful proposer must provide the following services as a part of this RFP:
1. Connectivity for all services to be centralized to three locations.
• Main Campus 3301 Tamiami Trail East Naples Florida 34112
• ESC 8075 Lely Cultural Pkwy Naples Florida 34113
• South Water plant 3857 City Gate Drive Naples Florida 34117
2. Public Switched Telephone Network (PSTN) Connectivity
• PSTN connectivity to support the County's inbound and outbound call volume at the above
locations and our DID number block with automatic failover if some connections fail.
• Overflow of inbound calls to prevent blockage during peak times
• Inbound DIDs—coordinated re-route to operational circuits
• Automatic failover of DID number to remaining trunks—vendor to
provide a description of what service they can provide.
• 24/7 support
• Include a traffic study of inbound/outbound call volume to determine appropriate
trunking type and size.
• Include provision for one site to handle all call volume
RFP11-5606
Telecommunications Voice and Data Services"
3
Packet Page -1541-
9/10/2013 16.E.7.
• Include provision for two sites to handle all call volume
• Define failure scenarios and how you will accommodate them to include:
• Loss of connectivity to the PSTN
• Site isolated due to internal network failure
• Port our DID number block (239.252.1000-8999)
• Long Distance - Collier County utilizes a pin based long distance system that allows all
long distance calls to be charged to specific cost centers and provides details of calls
placed by each employee assigned to a cost center. Collier County requires the
following capabilities for long distance calling:
• Pin based long distance calling must be available to all County Departments
and approved external agencies and on dedicated circuits provided by the
vendor, circuits provided by other telephone service providers and individual
phone lines
• A detailed data base identifying the fund, cost center, employee last name,
employee first name and employee's long distance pin code must be
maintained by the vendor
• The vendor must provide a process for issuing new pins and terminating
existing pins
• Monthly billing must be provided electronically in a format that can be
programmatically separated and e-mailed to cost centers or in separate billing
files by cost center. The billing format must be approved by Collier County.
Monthly billing must provide three levels of detail:
• Account summary—total monthly expense summarized by long distance
totals, taxes and fees
• Cost center summary—summarized listing of long distance costs per
cost center
• Cost center detail report- call detail report for each employee grouped
by cost center
• The successful vendor must identify long distance costs for intrastate,
interstate, international calls and all associated fees for services.
• Standard B-1 Lines
• T-1
• ISDN PRI T-1 lines
• SIP trunking
• Other trunking options
3. Data Communications Connectivity
• Data communications services to the following locations: Site list attached.
• Services including but not limited to:
• Ethernet services must include a variety of speeds
• Frame Relay
• Point to Point T1's
• MPLS
• Broadband
RFP11-5606
Telecommunications Voice and Data Services"
4
Packet Page-1542-
9/10/2013 16.E.7.
4. Internet Connectivity
• Internet connectivity supporting our AS number to each of the main sites with a
minimum bandwidth of 50 Mbps.
5. All billing must be electronic with the ability to group services by internally provided
organizational codes (three digit funds xxx: six digit fund/organization center xxxxxx).
Discretionary Services
Vendor shall price the following services for discretionary use by Collier County during the
contract period:
• Network consulting
• Telephony consulting
• Network installation services
• Network monitoring
• Avaya PBX Support (including support outside of normal business hours)
Term of Contract
The contract term, if an award(s) is/are made is intended to be one (1) year with three (3) one (1)
year renewal options,
Prices shall remain firm for the initial term of this contract. Requests for consideration of a price
adjustment must be made on the contract anniversary date, in writing, to the Purchasing Director.
Price adjustments are dependent upon budget availability and Program Manager approval.
Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes only.
The County reserves the right to adjust this timetable as required during the course of the RFP
process.
Event Date
Issue Solicitation Notice November 10 2010
Last Date for Receipt of Written Questions November 23, 2010,
10:00AM, Naples
Local Time
Non-mandatory pre-solicitation meeting November 17,. 2010
@9:30am, Naples
Local Time and
Locations
Addendum Issued Resulting from Written Questions or Pre- TBD
Proposal Conference
Solicitation Deadline Date and Time December 2, 2010,
3:00PM, Naples Local
gook
RFP11-5606
Telecommunications Voice and Data Services"
5
Packet Page-1543-
9/10/2013 16.E.7.
Time
Evaluation of Vendor Submittals TBD
Vendor Presentations TBD
Completion of Contract Negotiations TBD
Board of County Commissioner's Contract Approval Date TBD
Response Format
The Vendor understands and agrees to abide by all of the RFP specifications, provisions, terms
and conditions of same, and all ordinances and policies of Collier County. The Vendor further
agrees that if it is awarded a contract, the work will be performed in accordance with the
provisions, terms and conditions of the contract.
To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the
guidelines set forth in this RFP.
Any portions of the proposal that do not comply with these guidelines must be so noted and
explained in the Acceptance of Conditions section of the proposal. However, any proposal that
contains such variances may be considered non-responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Vendor's approach and ability to meet the County's needs, as stated in this
RFP. All proposals should be presented as described in this RFP in PDF or Microsoft Word
format with Tabs clearly marked. If outlined in this RFP, the utilization of recycled paper for
proposal submission is strongly encouraged.
The items listed below shall be submitted with each proposal and should be submitted in the order
shown. Each section should be clearly labeled, with pages numbered and separated by tabs.
Failure by a Vendor to include all listed items may result in the rejection of its proposal.
1. Tab I, Company Profile (25 points)
Proposers shall include a detailed company profile. The profile should include the size of the
organization including a breakdown of local resources and the number of years the company
has been in business. We will evaluate the completeness and depth of your direct service
offerings, fault tolerance of infrastructure and ability to deliver. The successful vendors must
be incorporated and licensed as full time telephone service provider in the State of Florida for
minimum of two (2) years
2. Tab II, Technical Approach (30 points)
Completeness and suitability of solution to our business requirements, reach of.infrastructure
and use of third parties must be disclosed. Vendor must provide a description of the proposed
network architecture and the level of redundancy provided, including backup power provisions
for vendor's infrastructure and an assessment of the risks associated with their approach.
Vendor must detail all external dependencies, specifically the extent to which services to be
provided under this agreement are dependent on third party providers. Proposals should
include the projected time to deploy and a detailed description of service provisioning. Vendor
must provide service level agreements detailing response criteria for emergency, non-
RFP11-5606
Telecommunications Voice and Data Services"
6
Packet Page -1544-
9/10/2013 16.E.7.
emergency, and new service requests under this agreement. This response must include
Ask
remote diagnostic capabilities, the training and certification levels of service personnel, and the
escalation path for service requests. Short listed vendors will be asked to conduct tours of
facilities.
3. Tab Ill, Cost of Solution (20 points)
• Provide the projected total cost and estimated calendar day duration (including
projected hours)for which your firm will provide the work as described in this RFP.
• Provide proposed fee schedule of principals and staff(including sub-consultants).
4. Tab IV, Customer and Reference Listing (15 points)
Provide a listing of a minimum of 5 commercial and/or government accounts equal size or
larger than Collier County who during the past three years of work demonstrate experience of
similar size and scope to the scope described in this RFP. Collier County may select one or
more contact names to serve as a reference for this scope of work. The services provided to
these clients should have characteristics as similar as possible to those requested in this RFP.
Information provided for each client shall include the following:
• Client name, address and email address and telephone number.
• Description of services provided.
• Time period of the project or contract; briefly describe if project met or exceeded the
schedule outlined
• Client's contact reference name, email and current telephone number.
• Dollar value of project; briefly describe if the completed project met, or came under
budget. .A
Failure to provide complete and accurate client information, as specified here, may result in
the disqualification of your proposal.
5. Tab V, Acceptance of Conditions
Indicate any exceptions to the general terms and conditions of the RFP, and to insurance
requirements or any other requirements listed in this RFP. If no exceptions are indicated in this
tabbed section, it will be understood that no exceptions to these documents will be considered
after the award, or if applicable, during negotiations. Exceptions taken by a Vendor may result
in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee
consideration, depending on the extent of the exception(s). Such determination shall be at the
sole discretion of the County and Selection Committee.
6. Tab VI, Required Form Submittals
• Attachment 1: Vendor Checklist
• Attachment 3: Conflict of Interest Affidavit
• Attachment 4: Vendor Declaration Form
• Attachment 5: Immigration Affidavit Certification and company's E-Verify profile page or
memorandum of understanding
• Attachment 6: Affidavit for Claiming Status as a Local Business
• Attachment 7: Insurance Requirements Oak
RFP11-5606
Telecommunications Voice and Data Services"
7
Packet Page-1545-
9/10/2013 16.E.7.
Exhibit II: General RFP Instructions
1. Questions
Direct questions related to this RFP to the Collier County Purchasing Department E-Procurement
website: www.colliergov.net/bid. Vendors must clearly understand that the only official answer or
position of the County will be the one stated on the Collier County Purchasing Department E-
Procurement website. For general questions, please call the referenced Purchasing Agent noted
on the cover page.
2. Pre-Proposal Conference
The purpose of the pre-proposal conference is to allow an open forum for discussion and
questioning with County staff regarding this RFP with all prospective Vendors having an equal
opportunity to hear and participate. Oral questions will receive oral responses, neither of which will
be official, nor become part of the RFP. Only written responses to written questions will be
considered official, and will be included as part of this RFP as an addendum.
All prospective Vendors are strongly encouraged to attend, as, this will usually be the only pre-
proposal conference for this solicitation. If this pre-proposal conference is denoted as "mandatory",
prospective Vendors must be present in order to submit a proposal response.
3. Compliance with the RFP
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the
RFP may result in disqualification.
4. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict,
discrepancy, omission or other error in the RFP, to immediately notify the Purchasing Agent, noted
herein, of such error in writing and request modification or clarification of the document prior to
submitting the proposal. The Purchasing Agent will make modifications by issuing a written
revision and will give written notice to all parties who have received this RFP from the Purchasing
Department.
5. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Vendor in the preparation of
its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in
any discussions, negotiations, or, if applicable, any protest procedures.
6. Delivery of Proposals
All proposals are to be delivered before 3:00PM, Naples local time, on or before December 2nd,
2010 to:
Collier County Government
Purchasing Department
3327 Tamiami Trl E
Naples FL 34112
RFP11-5606
Telecommunications Voice and Data Services"
8
Packet Page-1546-
9/10/2013 16.E.7.
Attn: Jack Curran Purchasing Agent
The County shall not bear the responsibility for proposals delivered to the Purchasing
Department past the stated date and/or time indicated, or to an incorrect address by Vendor's
personnel or by the Vendor's outside carrier. However, the Purchasing/General Services
Director, or designee, shall reserve the right to accept proposals received after the posted
close time under the following conditions:
• The tardy submission of the proposal is due to the following circumstances, which shall
include but not be limited to: late delivery by commercial carrier such as Fed Ex, UPS or
courier where delivery was scheduled before the deadline.
• The acceptance of said proposal does not afford any competing firm an unfair advantage
in the selection process.
Vendors must submit one(1) paper copy clearly labeled "Master," and seven (7) compact disks
(CD's)with one complete copy of the proposal on each CD in Word, Excel or PDF. List the
Solicitation Number and Title on the outside of the box or envelope/CD.
7. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Vendor makes their request in writing to
the County prior to the time set for the closing of Proposals. All proposals shall be valid for a
period of one hundred eighty (180)days from the submission date to accommodate evaluation
and selection process.
8. Method of Source Selection
The County is using the Competitive Sealed Proposals methodology of source selection for this
procurement, as authorized by Ordinance Number 87-25, and Collier County Resolution Number
2006-268 establishing and adopting the Collier County Purchasing Policy.
The County may, as it deems necessary, conduct discussions with qualified Vendors determined
to be in contention for being selected for award for the purpose of clarification to assure full
understanding of, and responsiveness to solicitation requirements.
9. Evaluation of Proposals
The County's procedure for selecting is as follows:
1. The County Manager shall appoint a Selection Committee to review all proposals submitted.
2. Request for Proposals issued.
3. Subsequent to the closing of proposals, the Purchasing Agent and Project Manager shall
review the proposals received and verify whether each proposal appears to be minimally
responsive to the requirements of the published RFP.
4. Meetings shall be open to the public and the Purchasing Agent shall publicly post prior notice
of such meeting in the lobby of the Purchasing Building at least one (1) day in advance of all
such meetings.
5. The committee members shall review each Proposal individually and score each proposal
based on the evaluation criteria stated herein.
6. Prior to the first meeting of the selection committee, the Purchasing Agent will post a notice
announcing the date, time and place of the first committee meeting. Said notice shall be
posted in the lobby of the Purchasing Building not less than three (3) working days prior to the
meeting. The Purchasing Agent shall also post prior notice of all subsequent committee Amok
RFP11-5606
Telecommunications Voice and Data Services"
9
Packet Page-1547-
9/10/2013 16.E.7.
meetings and shall endeavor to post such notices at least one (1) day in advance of all
subsequent meetings.
7. The committee will compile individual rankings, based on the evaluation criteria as stated
herein, for each proposal to determine committee recommendations. The committee may at
their discretion, schedule presentations or demonstrations from the top-ranked firm(s), make
site visits, and obtain guidance from third party subject matter experts. The final
recommendation will be decided based on review of scores and consensus of committee.
The County reserves the right to withdraw this RFP at any time and for any reason, and to issue
such clarifications, modifications, and/or amendments as it may deem appropriate.
Receipt of a proposal by the County or a submission of a proposal to the County offers no rights
upon the Vendor nor obligates the County in any manner.
Acceptance of the proposal does not guarantee issuance of any other governmental approvals.
Proposals which include provisions requiring the granting of zoning variances shall not be
considered.
10. References
The County reserves the right to contact any and all references to obtain, without limitation, ratings
for the following performance indicators:
• On a scale of 1-10, with 1 being very dissatisfied and ten exceeding your every
expectation, how satisfied were you with the firm's performance?
• What specifically did you like about their approach?
• What do you believe were shortcomings or that they could have done better?
• Did they meet your schedule requirements?
• How were their communications?Were you always kept in the loop?
• How responsive were they in addressing problems with the project?
• How was the quality/experience/personality of their personnel? (Specifically the project
manager?)
• Would you use this firm again?
• Additional comments
A uniform sample of references will be checked for each Vendor. Vendors will be scored on a
scale of 1 to 10, with 10 being the highest possible score. This score will also be used in
determining the score to be given to the "past performance" evaluation factor for each
proposal.
11. Proposal Selection Committee and Evaluation Factors
The County Manager shall appoint a Selection Committee to review all proposals submitted. The
factors to be considered in the evaluation of proposal responses are listed below.
Company Profile 25
Technical Approach 30
Cost of Solution 20
References 15
Local Vendor Preference 10
TOTAL 100
RFP11-5606
Telecommunications Voice and Data Services"
10
Packet Page-1548-
9/10/2013 16.E.7.
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm with
the lowest paid dollars by Collier County to the vendor(as obtained from the County's financial
system)within the last five (5)years will receive the higher individual ranking. If there is a multiple
firm tie in either individual scoring or final ranking, the firm with the lowest volume of work shall
receive the higher ranking, the firm with the next lowest volume of work shall receive the next
highest ranking and so on.
12.Acceptance or Rejection of Proposals
The right is reserved by the County to waive any irregularities in any proposal, to reject any or all
proposals, to re-solicit for proposals, if desired, and upon recommendation and justification by
Collier County to accept the proposal which in the judgment of the County is deemed the most
advantageous for the public and the County of Collier.
Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind,
may be cause for rejection. In the event of default of the successful Vendor, or their refusal to
enter into the Collier County contract, the County reserves the right to accept the proposal of any
other Vendor or to re-advertise using the same or revised documentation, at its sole discretion.
o
RFP11-5606
Telecommunications Voice and Data Services"
11
Packet Page -1549-
9/10/2013 16.E.7.
Exhibit Ill: Collier County Purchase Order Terms and Conditions
1. Offer and to comply with all carrier
This offer is subject to cancellation by the regulations. Risk of loss of any goods
COUNTY without notice if not accepted by sold hereunder shall transfer to the
VENDOR within fourteen (14) days of COUNTY at the time and place of
issuance. delivery; provided that risk of loss prior
to actual receipt of the goods by the
2. Acceptance and Confirmation COUNTY nonetheless remain with
This Purchase Order (including all VENDOR.
documents attached to or referenced b) No charges will be paid by the COUNTY
therein) constitutes the entire agreement for packing, crating or cartage unless
between the parties, unless otherwise otherwise specifically stated in this
specifically noted by the COUNTY on the Purchase Order. Unless otherwise
face of this Purchase Order. Each delivery provided in Purchase Order, no invoices
of goods and/or services received by the shall be issued nor payments made
COUNTY from VENDOR shall be deemed to prior to delivery. Unless freight and
be upon the terms and conditions contained other charges are itemized, any
in this Purchase Order. discount will be taken on the full amount
of invoice.
No additional terms may be added and c) All shipments of goods scheduled on the
Purchase Order may not be changed except same day via the same route must be
by written instrument executed by the consolidated. Each shipping container
COUNTY. VENDOR is deemed to be on must be consecutively numbered and
notice that the COUNTY objects to any marked to show this Purchase Order
additional or different terms and conditions number. The container and Purchase
contained in any acknowledgment, invoice Order numbers must be indicated on bill
or other communication from VENDOR, of lading. Packing slips must show
notwithstanding the COUNTY'S acceptance Purchase Order number and must be
or payment for any delivery of goods and/or included on each package of less than
services, or any similar act by VENDOR. container load (LCL) shipments and/or
with each car load of equipment. The
3. Inspection COUNTY reserves the right to refuse or
All goods and/or services delivered return any shipment or equipment at
hereunder shall be received subject to the VENDOR'S expense that is not marked
COUNTY'S inspection and approval and with Purchase Order numbers.
payment therefore shall not constitute VENDOR agrees to declare to the
acceptance. All payments are subject to carrier the value of any shipment made
adjustment for shortage or rejection. All under this Purchase Order and the full
defective or nonconforming goods will be invoice value of such shipment.
returned pursuant to VENDOR'S instruction d) All invoices must contain the Purchase
at VENDOR'S expense. Order number and any other specific
information as identified on the
To the extent that a purchase order requires Purchase Order. Discounts of prompt
a series of performances by VENDOR, the payment will be computed from the date
COUNTY prospectively reserves the right to of receipt of goods or from date of
cancel the entire remainder of the Purchase receipt of invoices, whichever is later.
Order if goods and/or services provided Payment will be made upon receipt of a
early in the term of the Purchase Order are proper invoice and in compliance with
non-conforming or otherwise rejected by the Chapter 218, Fla. Stats., otherwise
COUNTY. known as the "Local Government
4. Shipping and Invoices Prompt Payment Act," and, pursuant to
a) All goods are FOB destination and must the Board of County Commissioners
be suitably packed and prepared to Purchasing Policy.
secure the lowest transportation rates
RFP11-5606
Telecommunications Voice and Data Services"
12
Packet Page-1550-
9/10/2013 16.E.7.
5. Time Is Of the Essence and transportation shall conform to all
Time for delivery of goods or performance of applicable laws, including but not limited to
services under this Purchase Order is of the the Occupational Health and Safety Act, the
essence. Failure of VENDOR to meet Federal Transportation Act and the Fair
delivery schedules or deliver within a Labor Standards Act, as well as any law or
reasonable time, as interpreted by the regulation noted on the face of the Purchase
COUNTY in its sole judgment, shall entitle Order.
the COUNTY to seek all remedies available
to it at law or in equity. VENDOR agrees to 9. Advertising
reimburse the COUNTY for any expenses No VENDOR providing goods and services
incurred in enforcing its rights. VENDOR to the COUNTY shall advertise the fact that
further agrees that undiscovered delivery of it has contracted with the COUNTY for
nonconforming goods and/or services is not goods and/or services, or appropriate or
a waiver of the COUNTY'S right to insist make use of the COUNTY'S name or other
upon further compliance with all identifying marks or property without the
specifications. prior written consent of the COUNTY'S
Purchasing Department.
6. Changes
The COUNTY may at any time and by
written notice make changes to drawings 10. Indemnification
and specifications, shipping instructions, VENDOR shall indemnify and hold harmless
quantities and delivery schedules within the the COUNTY from any and all claims,
general scope of this Purchase Order. including claims of negligence, costs and
Should any such change increase or expenses, including but not limited to
decrease the cost of, or the time required for attorneys' fees, arising from, caused by or
performance of the Purchase Order, an related to the injury or death of any person
equitable adjustment in the price and/or (including but not limited to employees and
delivery schedule will be negotiated by the agents of VENDOR in the performance of Ai 114,
COUNTY and VENDOR. Notwithstanding their duties or otherwise), or damage to
the foregoing, VENDOR has an affirmative property (including property of the COUNTY
obligation to give notice if the changes will or other persons), which arise out of or are
decrease costs. Any claims for adjustment incident to the goods and/or services to be
by VENDOR must be made within thirty (30) provided hereunder.
days from the date the change is ordered or
within such additional period of time as may 11. Warranty of Non-Infringement
be agreed upon by the parties. VENDOR represents and warrants that all
goods sold or services performed under this
7. Warranties Purchase Order are: a) in compliance with
VENDOR expressly warrants that the goods applicable laws; b) do not infringe any
and/or services covered by this Purchase patent, trademark, copyright or trade secret;
Order will conform to the specifications, and c)do not constitute unfair competition.
drawings, samples or other descriptions
furnished or specified by the COUNTY, and VENDOR shall indemnify and hold harmless
will be of satisfactory material and quality the COUNTY from and against any and all
production, free from defects and sufficient claims, including claims of negligence, costs
for the purpose intended. Goods shall be and expense, including but not limited to
delivered free from any security interest or attorneys' fees, which arise from any claim,
other lien, encumbrance or claim of any third suit or proceeding alleging that the
party. These warranties shall survive COUNTY'S use of the goods and/or
inspection, acceptance, passage of title and services provided under this Purchase Order
payment by the COUNTY. are inconsistent with VENDOR'S
representations and warranties in section 11
8. Statutory Conformity (a).
Goods and services provided pursuant to
this Purchase Order, and their production
RFP11-5606
Telecommunications Voice and Data Services"
13
Packet Page -1551-
9/10/2013 16.E.7.
If any claim which arises from VENDOR'S beyond their control, including, but without
breach of section 11 (a) has occurred, or is limitation to war, strikes, civil disturbances
likely to occur, VENDOR may, at the and acts of nature. When VENDOR has
COUNTY'S option, procure for the COUNTY knowledge of any actual or potential force
the right to continue using the goods or majeure or other conditions which will delay
services, or replace or modify the goods or or threatens to delay timely performance of
services so that they become non-infringing, this Purchase Order, VENDOR shall
(without any material degradation in immediately give notice thereof, including all
performance, quality, functionality or relevant information with respects to what
additional cost to the COUNTY). steps VENDOR is taking to complete
delivery of the goods and/or services to the
12. Insurance Requirements COUNTY.
The VENDOR, at its sole expense, shall
provide commercial insurance of such type 15. Assignment
and with such terms and limits as may be VENDOR may not assign this Purchase
reasonably associated with the Purchase Order, nor any money due or to become due
Order. Providing and maintaining adequate without the prior written consent of the
insurance coverage is a material obligation COUNTY. Any assignment made without
of the VENDOR. All insurance policies shall such consent shall be deemed void.
be executed through insurers authorized or
eligible to write policies in the State of 16. Taxes
Florida. Goods and services procured subject to this
Purchase Order are exempt from Florida
13. Compliance with Laws sales and use tax on real property, transient
In fulfilling the terms of this Purchase Order, rental property rented, tangible personal
VENDOR agrees that it will comply with all purchased or rented, or services purchased
federal, state, and local laws, rules, codes, (Florida Statutes, Chapter 212), and from
and ordinances that are applicable to the federal excise tax.
conduct of its business. By way of non-
exhaustive example, this shall include the 17. Annual Appropriations
American with Disabilities Act and all The COUNTY'S performance and obligation
prohibitions against discrimination on the to pay under this Purchase Order shall be
basis of race, religion, sex creed, national contingent upon an annual appropriation of
origin, handicap, marital status, or veterans' funds.
status. Further, VENDOR acknowledges
and without exception or stipulation shall be 18. Termination
fully responsible for complying with the This Purchase Order may be terminated at
provisions of the Immigration Reform and any time by the COUNTY upon 30 days
Control Act of 1986 as located at 8 U.S.C. prior written notice to the VENDOR. This
1324, et seq. and regulations relating Purchase Order may be terminated
thereto, as either may be amended. Failure immediately by the COUNTY for breach by
by the awarded firm(s) to comply with the VENDOR of the terms and conditions of this
laws referenced herein shall constitute a Purchase Order, provided that COUNTY has
breach of the award agreement and the provided VENDOR with notice of such
County shall have the discretion to breach and VENDOR has failed to cure
unilaterally terminate said agreement within 10 days of receipt of such notice.
immediately. Any breach of this provision
may be regarded by the COUNTY as a 19. General
material and substantial breach of the a) This Purchase Order shall be governed
contract arising from this Purchase Order. by the laws of the State of Florida. The
venue for any action brought to
14. Force Majeure specifically enforce any of the terms and
Neither the COUNTY nor VENDOR shall be conditions of this Purchase Order shall
responsible for any delay or failure in be the Twentieth Judicial Circuit in and
performance resulting from any cause for Collier County, Florida
RFP11-5606
Telecommunications Voice and Data Services"
14
Packet Page -1552-
9/10/2013 16.E.7.
b) Failure of the COUNTY to act associated with this Purchase Order in
immediately in response to a breach of accordance with Florida Statute Chapter
this Purchase Order by VENDOR shall 112.061, Per Diem and Travel
not constitute a waiver of breach. Expenses for Public Officers, employees
Waiver of the COUNTY by any default and authorized persons.
by VENDOR hereunder shall not be e) In the event of any conflict between or
deemed a waiver of any subsequent among the terms of any Contract
default by VENDOR. Documents related to this Purchase
c) All notices under this Purchase Order Order, the terms of the Contract
shall be sent to the respective Documents shall take precedence over
addresses on the face page by certified the terms of the Purchase Order. To the
mail, return receipt requested, by extent any terms and /or conditions of
overnight courier service, or by personal this Purchase Order duplicate or overlap
delivery and will be deemed effective the Terris and Conditions of the
upon receipt. Postage, delivery and Contract Documents, the provisions of
other charges shall be paid by the the Terms and/or Conditions that are
sender. A party may change its address most favorable to the County and/or
for notice by written notice complying provide the greatest protection to the
with the requirements of this section. County shall govern.
d) The Vendor agrees to reimbursement of
any travel expenses that may be
RFP11-5606
Telecommunications Voice and Data Services"
15
Packet Page-1553-
9/10/2013 16.E.7.
Exhibit IV: Additional Terms and Conditions for RFP
1. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance
upon the entire project, if required, to the full insurable value of the scope of work.
The County and the Vendor waive against each other and the County's separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to the
proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors
and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify"For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth
in the Insurance and Bonding attachment, with the use of Insurance Services Office (ISO)forms and
endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under
any of the below listed minimum required coverage, Vendor must identify on the Certificate of
Insurance the nature and amount of such self- insured retentions or deductibles and provide
satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or
deductibles will be Vendor's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also
notify the County, in a like manner, within twenty-four(24) hours after receipt, of any notices of
expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor
from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide
notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor
hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full
extent permitted under such policy.
RFP11-5606
Telecommunications Voice and Data Services"
16
Packet Page-1554-
9/10/2013 16.E.7.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such
coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the
County for such costs within thirty(30) days after demand, the County has the right to offset these
costs from any amount due Vendor under this Agreement or any other agreement between the
County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it
be responsible for the coverage(s) purchased or the insurance company or companies used. The
decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a
waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of
the Vendor to provide the County with such renewal certificate(s) shall be considered justification for
the County to terminate any and all contracts.
2. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of
the successful vendor.
3. Additional Items and/or Services
During the contract term, Collier County reserves the right to add related items and/or services upon
negotiation of a satisfactory price by the Project Manager and Vendor.
5. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly
responsible for 80% or more of the solicitation amount for said work.
6. County's Right to Inspect
The County or its authorized Agent shall have the right to inspect the Vendor's facilities/project site
during and after each work assignment the Vendor is performing.
7. Additional Terms and Conditions of Contract
Collier County has developed standard contracts/agreements, approved by the Board of County
Commissioners (BCC). The selected Vendor shall be required to sign a standard Collier County
contract within twenty one (21) days of Notice of Selection for Award.
The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this
contract is available upon request. The County will not be obligated to sign any contracts,
maintenance and/or service agreements or other documents provided by the Vendor.
8. Payment Method
Aott lok
RFP11-5606
Telecommunications Voice and Data Services"
17
Packet Page-1555-
9/10/2013 16.E.7.
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trl E Ste 700
Naples FL 34112
Collier County, in its sole discretion, will determine the method of payment for goods and/or services
as part of this agreement.
Payment methods include:
• Traditional — payment by check, wire transfer or other cash equivalent.
• Standard —payment by purchasing card. Collier County's Purchasing Card Program is supported
by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the
Rules for VISA Merchants and MasterCard Merchant Rules.
Collier County cautions vendors to consider both methods of payment when determining pricing as
no additional surcharges or fees will be considered (per Rules for VISA Merchants and MasterCard
Merchant Rules). The County will entertain bids clearly stating pricing for standard payment methods.
An additional separate discounted price for traditional payments may be provided at the initial bid
submittal if it is clearly marked as an "Additional Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests shall be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that
prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for
payment without prior approval from the Project manager. All invoices must be submitted within the
fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices
submitted after the close of the fiscal year will not be accepted (or processed for payment) unless
specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt
and approval of invoices submitted on the date of services or within six (6) months after completion of
contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-
payment under the legal doctrine of"laches" as untimely submitted. Time shall be deemed of the
essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees)to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off-set the amount owed to the County by applying the
amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
RFP11-5606
Telecommunications Voice and Data Services"
18
Packet Page-1556-
9/10/2013 16.E.7.
compliance with Chapter 218, Florida Statutes, otherwise known as the "Local Government Prompt
Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of
any payment for work not performed or for unsatisfactory performance of Contractual requirements.
9. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that
may cause injury or damage to any persons or property within and around the work site. All firewall
penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and/or right-of-way for the purpose of inspection of any Vendor's work operations. This
provision is non-negotiable by any department and/or Vendor.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE
Protective labels.
10. Licenses
The Vendor is required to possess the correct Business Tax Receipt, professional license, and any
other authorizations necessary to carry out and perform the work required by the project pursuant to
Awok
all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any
kind. Additionally, copies of the required licenses must be submitted with the proposal
response indicating that the entity proposing, as well as the team assigned to the County
account, is properly licensed to perform the activities or work included in the contract
documents. Failure on the part of any Vendor to submit the required documentation may be
grounds to deem Vendor non-responsive. A Vendor, with an office within Collier County is also
required to have an occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license/registration will need to be renewed thereafter to remain "active" in Collier
County.
If you have questions regarding professional licenses contact the Contractor Licensing, Community
Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions
regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252-
2477.
11. Principals/Collusion
By submission of this Proposal the undersigned, as Vendor, does declare that the only person or
persons interested in this Proposal as principal or principals is/are named therein and that no person
other than therein mentioned has any interest in this Proposal or in the contract to be entered into;
that this Proposal is made without connection with any person, company or parties making a
Proposal, and that it is in all respects fair and in good faith without collusion or fraud.
RFP11-5606
Telecommunications Voice and Data Services"
19
Packet Page-1557-
9/10/2013 16.E.7.
12. Relation of County
It is the intent of the parties hereto that the Vendor shall be legally considered an independent
Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be
considered employees or agents of the County, and that the County shall be at no time legally
responsible for any negligence on the part of said Vendor, their employees or agents, resulting in
either bodily or personal injury or property damage to any individual, firm, or corporation.
13. Termination
Should the Vendor be found to have failed to perform his services in a manner satisfactory to the
County, the County may terminate this Agreement immediately for cause; further the County may
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be
sole judge of non-performance.
14. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be
lobbied, either individually or collectively about a project for which a firm has submitted a Proposal.
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to
final Board approval, no firm or their agent shall contact any other employee of Collier County in
reference to this Proposal, with the exception of the Purchasing Director or his designee(s). Failure to
abide by this provision may serve as grounds for disqualification for award of this contract to the firm.
15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
In order to be considered for award, firms submitting a response to this solicitation shall be required
to provide a certificate of authority from the Florida Department of State Divisions of Corporations in
accordance with the requirements of Florida Statute 607.1501 (www.sunbiz.orci/search.html). A copy
of the document shall be submitted with the solicitation response and the document number shall be
identified. Firms who do not provide the certificate of authority at the time of response shall be
required to provide same within five (5) days upon notification of selection for award. If the firm
cannot provide the document within the referenced timeframe, the County reserves the right to award
to another firm.
16. Single Proposal
Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as
a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub-
consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub-
consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this
requirement will be deemed non-responsive and rejected from further consideration.
In addition, consultants that have participated and/or will participate in the development of
scope, background information or oversight functions on this project are precluded from
submitting a Proposal as either a prime or sub-consultant.
RFP11-5606
Telecommunications Voice and Data Services"
20
Packet Page-1558-
9/10/2013 16.E.7.
17. Protest Procedures
Any actual or prospective Vendor to a Request for Proposal, who is aggrieved with respect to the
former, shall file a written protest with the Purchasing Director prior to the due date for acceptance of
proposals. All such protests must be filed with the Purchasing Director no later than 11:00 a.m.
Collier County time on the final published date for the acceptance of the Request for Proposals.
The Board of County Commissioners will make award of contract in public session. Award
recommendations will be posted outside the offices of the Purchasing Department on Wednesdays
and Thursdays. Any actual or prospective respondent who desires to formally protest the
recommended contract award must file a notice of intent to protest with the Purchasing Director
within two (2) calendar days (excluding weekends and County holidays) of the date that the
recommended award is posted.
Upon filing of said notice, the protesting party will have five (5)days to file a formal protest and will be
given instructions as to the form and content requirements of the formal protest. A copy of the
"Protest Policy" is available at the office of the Purchasing Director.
18. Public Entity Crime
A person or affiliate who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or
services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity
for the construction or repair of a public building or public work; may not submit bids, proposals, or
replies on leases of real property to a public entity; may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not
transact business with any public entity in excess of the threshold amount provided in s. 287.017 for
CATEGORY TWO for a period of 36 months following the date of being placed on the convicted wok
vendor list.
19. Security and Background Checks
If required, Vendor/ Contractor/ Proposer shall be responsible for the costs of providing background
checks and drug testing for all employees that shall provide services to the County under this
Agreement. This may include, but not be limited to, checking federal, state and local law
enforcement records, including a state and FBI fingerprint check, credit reports, education, residence
and employment verifications and other related records. Contractor shall be required to maintain
records on each employee and make them available to the County for at least four(4) years.
20. Conflict of Interest
Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP
document. Disclosure of any potential or actual conflict of interest is subject to County staff review
and does not in and of itself disqualify a firm from consideration. These disclosures are intended to
identify and or preclude conflict of interest situations during contract selection and execution.
21. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part Ill, Florida
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by
RFP11-5606
Telecommunications Voice and Data Services"
21
Packet Page -1559-
9/10/2013 16.E.7.
the individual, firm, and/or any employee of the firm from contact with County staff for a specified
period of time; b. Prohibition by the individual and/or firm from doing business with the County for a
specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c.
immediate termination of any contract held by the individual and/or firm for cause.
22. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland
Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet-
based means of verifying employment eligibility of workers in the United States; it is not a substitute
for any other employment eligibility verification requirements. The program will be used for Collier
County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional
services and construction services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County Commissioners
Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of
their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of
the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also
required to provide the Collier County Purchasing Department an executed affidavit certifying they
shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the
Bidder/Vendor does not comply with providing both the acceptable E-Verify evidence and the
executed affidavit the bidder's/vendor's proposal shall be deemed non-responsive.
Documentation of these requirements will not be accepted after the bid / proposal deadline
date.
Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E-Verify) program
visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor's responsibility to
familiarize themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be
fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986
as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and
with the provisions contained within this affidavit. Failure by the awarded firm(s)to comply with the
laws referenced herein or the provisions of this affidavit shall constitute a breach of the award
agreement and the County shall have the discretion to unilaterally terminate said agreement
immediately.
23. Collier County Local Preference Policy
Collier County provides an incentive to local business to enhance the opportunities of local
businesses in the award of County contracts. In the evaluation of proposals, the County rewards
RFP11-5606
Telecommunications Voice and Data Services'
22
Packet Page-1560-
9/10/2013 16.E.7.
Vendors for being a local business by granting a ten (10) points incentive in the evaluation criterion
points.
A "local business" is defined as a business that has a valid occupational license issued by either
Collier or Lee County for a minimum of one (1) year prior to a Collier County bid or proposal
submission that authorizes the business to provide the commodities or services to be purchased, and
a physical business address located within the limits of Collier or Lee Counties from which the vendor
operates or performs business. Post Office Boxes are not verifiable and shall not be used for the
purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be
considered a "local business" unless it contributes to the economic development and well-being of
either Collier or Lee County in a verifiable and measurable way. This may include, but not be limited
to, the retention and expansion of employment opportunities, the support and increase to either
Collier or Lee County's tax base, and residency of employees and principals of the business within
Collier or Lee County. Vendors shall affirm in writing their compliance with the foregoing at the time of
submitting their bid or proposal to be eligible for consideration as a "local business" under this
section.
The vendor must complete and submit with their proposal response the Affidavit for Claiming Status
as a Local Business which is included as part of this solicitation.
Failure on the part of a vendor to submit this Affidavit with their proposal response will
preclude said Vendor from being considered for local preference under this solicitation.
A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to
the County will lose the privilege to claim Local Preference status for a period of up to one year.
RFP11-5606
Telecommunications Voice and Data Services"
23
Packet Page-1561-
9/10/2013 16.E.7.
Co ier County
Administrative services Division
Purchasing
Attachment 1: Vendor Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces
indicated and return with your Proposal. Vendor should check off each of the following items as the
necessary action is completed:
❑ The Proposal has been signed.
❑ All applicable forms have been signed and included, along with licenses to complete the
requirements of the project.
❑ Any addenda have been signed and included.
❑ The mailing envelope has been addressed to:
Collier County Government
Purchasing Department
3327 Tamiami Trl E
Naples FL 34112
Attn: Jack Curran, Purchasing Agent
❑ The mailing envelope must be sealed and marked with Solicitation RFP11-5606—
"Telecommunications Voice and Data Services" and December 2nd, 2010.
❑ The Proposal will be mailed or delivered in time to be received no later than the specified due date
and time. (Otherwise Proposal cannot be considered.)
ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE
OUTSIDE OF THE COURIER PACKET.
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: Date
RFP11-5606
Telecommunications Voice and Data Services"
24
Packet Page-1562-
9/10/2013 16.E.7.
Co ler County
Adrrunistrative Services Divisron
Purchasing
Attachment 2: Vendor's Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear,
concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective
Vendors not wishing to respond to this solicitation. If your firm is not responding to this RFP, please
indicate the reason(s) by checking the item(s) listed below and return this form via email or fax, noted on
the cover page, or mail to Collier County Government, Purchasing Department, 3327 Tamiami Trl
E, Naples, FL 34112.
We are not responding to Solicitation RFP11-5606—"Telecommunications Voice and Data Services"
for the following reason(s):
❑ Services requested not available through our company.
❑ Our firm could not meet specifications/scope of work.
❑ Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address: #. >
❑ Other reason(s):
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: Date
RFP11-5606
Telecommunications Voice and Data Services"
25
Packet Page-1563-
9/10/2013 16.E.7.
Coiker minty
kiministrative Sentioss Division
Purchasing
Attachment 3: Conflict of Interest Affidavit
By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that,
to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity (financial, contractual, organizational, or otherwise)which relates to the proposed
work; and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been
fully disclosed.
Additionally, the firm (employees, officers and/or agents) agrees to immediately notify in writing the
Purchasing/General Services Director, or designee, if any actual or potential conflict of interest arises
during the contract and/or project duration.
Firm:
Signature and Date:
Print Name
Title of Signatory
State of
County of
SUBSCRIBED AND SWORN to before me this day of
20
by , who is personally known to me to be the
for the Firm, OR who produced the following
identification
Notary Public
My Commission Expires
RFP11-5606
Telecommunications Voice and Data Services"
26
Packet Page-1564-
9/10/2013 16.E.7.
Cofffer County
Adrinistiaitive Services Division..
Purchasing
Attachment 4: Vendor Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: Solicitation: RFP11-5606—"Telecommunications Voice and Data Services"
Dear Commissioners:
The undersigned, as Vendor declares that this proposal is made without connection or arrangement with
any other person and this proposal is in every respect fair and made in good faith, without collusion or
fraud.
The Vendor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of
establishing a formal contractual relationship between the firm and Collier County, for the performance of
all requirements to which the proposal pertains. The Vendor states that the proposal is based upon the
proposal documents listed by Solicitation: RFP11-5606— "Telecommunications Voice and Data
Services".
(Proposal Continued on Next Page)
RFP11-5606
Telecommunications Voice and Data Services"
27
Packet Page-1565-
9/10/2013 16.E.7.
PROPOSAL CONTINUED
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of , 20
in the County of , in the State of
Firm's Legal Name:
Address:
City, State,Zip Code:
Florida Certificate of
Authority Document Number:
Federal Tax Identification
Number
Telephone:
FAX:
Check on of the following: ❑ Sole Proprietorship ❑ Corporation or P. A. State of
❑ Limited Partnership ❑ General Partnership
Signature by:
(Typed and written)
Title:
Additional Contact Information
Send payments to:
(required if different from above) Company name used as payee
Contact name:
Title:
Address:
City, State,ZIP
Telephone:
FAX:
Email:
Office servicing Collier
County to place orders
(required if different from above)
Contact name:
Title:
Address:
City, State,ZIP
Telephone: Email
RFP11-5606
Telecommunications Voice and Data Services"
28
Packet Page-1566-
9/10/2013 16.E.7.
Co e -County
Al Ilk
Aar/Inlet-awe Services Division
on
Purchasing
Attachment 5: Immigration Affidavit Certification
Solicitation: RFP11-5606—"Telecommunications Voice and Data Services"
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB's)and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are
required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the
time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the
properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum
of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment
in the E-Verify program, shall deem the Vendor/Bidder's proposal as non-responsive. Documentation of
these requirements will not be accepted after the bid/ proposal deadline date.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e)Section
274A(e) of the Immigration and Nationality Act("INA").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e)
of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA
shall be grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration
Act and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of
Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System
Amok
(E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration
at the time of submission of the Vendor's/Bidder's proposal.
Company Name
Print Name Title
Signature Date
State of
County of
The foregoing instrument was signed and acknowledged before me this day of
20 , by
who has produced as identification.
(Print or Type Name) (Type of Identification and Number)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy
of this affidavit to interrogatories hereinafter made.
Amist
RFP11-5606
Telecommunications Voice and Data Services"
29
Packet Page-1567-
9/10/2013 16.E.7.
iCo ier County ft*
Adminissabve Services Division
Purchasing
Attachment 6: Affidavit for Claiming Status as a Local Business
Solicitation: RFP11-5606— "Telecommunications Voice and Data Services" (Check Appropriate Boxes
Below)
State of Florida(Select County if Vendor is described as a Local Business
❑ Collier County
❑ Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County
Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy;
A"local business" is defined as a business that has a valid occupational license issued by either Collier or Lee County
for a minimum of one (1)year prior to a Collier County bid or proposal submission that authorizes the business to
provide the commodities or services to be purchased, and a physical business address located within the limits of
Collier or Lee Counties from which the vendor operates or performs business. Post Office Boxes are not verifiable and
shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not
be considered a "local business" unless it contributes to the economic development and well-being of either Collier or
Lee County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of
employment opportunities, the support and increase to either Collier or Lee County's tax base, and residency of
employees and principals of the business within Collier or Lee County. Vendors shall affirm in writing their compliance
with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business"
under this section.
Vendor must complete the following information:
Year Business Established in ❑Collier County or❑ Lee County:
Number of Employees (Including Owner(s)or Corporate Officers):
Number of Employees Living in ❑ Collier County or❑ Lee (Including Owner(s)or Corporate Officers):
If requested by the County, vendor will be required to provide documentation substantiating the information given in
this affidavit. Failure to do so will result in vendor's submission being deemed not applicable.
Vendor Name: Date:
Collier or Lee County Address:
Signature: Title:
STATE OF FLORIDA
❑ COLLIER COUNTY ❑ LEE COUNTY
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day of
, 20 .
Notary Public
My Commission Expires:
(AFFIX OFFICIAL SEAL)
Packet Page-1568-
9/10/2013 16.E.7.
Cottrer County
Administrative Services Division
Purchasing
Attachment 7: Insurance and Bonding Requirements
Insurance/Bond Type Required Limits
1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ® Employer's Liability $1000000single limit per occurrence
3. ® Commercial General Bodily Injury and Property Damage
Liability(Occurrence Form)
patterned after the current $1000000single limit per occurrence
ISO form
4. ® Indemnification To the maximum extent permitted by Florida law, the
Contractor/Vendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys'fees and
paralegals'fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the ContractorNendor/Consultant or anyone
employed or utilized by the ContractorNendor/Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County.
4. ❑Automobile Liability $ 1000000 Each Occurrence; Bodily Injury& Property Damage,
Owned/Non-owned/Hired;Automobile Included
5. ❑ Other insurance as ❑Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage(Jones Act)shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑ Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
❑ Professional Liability $ Per Occurrence
• $ 500,000 each claim and in the aggregate
• $1,000,000 each claim and in the aggregate
• $2,000,000 each claim and in the aggregate
RFP11-5606
Telecommunications Voice and Data Services"
31
Packet Page-1569-
9/10/2013 16.E.7.
❑ Project Professional Liability $ Per Occurrence
❑Valuable Papers Insurance $ Per Occurrence
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers'check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5%of the cost proposal.All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount,the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however,the surety shall be rated as"A-"or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders'surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Vendor shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board
of County Commissioners in Collier County, OR Collier County Government, OR Collier County.
11. ® Thirty(30) Days Cancellation Notice required.
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be required
within five (5)days of the award of this solicitation.
Name of Firm Date
Vendor Signature
Print Name
Insurance Agency
Agent Name Telephone Number
RFP11-5606
Telecommunications Voice and Data Services"
32
Packet Page-1570-
9/10/2013 16.E.7.
12/13/2011 Item 16.E.2.
EXECUTIVE SUMMARY
Recommendation to award contracts under Request For Proposal #11-5606,
"Telecommunications Voice and Data Services," to CenturyLink and US Metropolitan
Telecom, LLC., at an estimated cost of $161,580 annually to provide voice and data
communications services, resulting in a cost savings of$6,582.
OBJECTIVE: To award contracts for the provision of telecommunications voice and data services to
county facilities.
CONSIDERATIONS: The Information Technology Department (ITD) provides and manages voice
communication services to Board facilities and all county agencies with the exception of the Collier
County Sheriff's Office.
The Purchasing Department issued RFP #11-5606 on November 4. 2010. soliciting proposals for
telecommunications services. Notices were ernai led to 250 firms and 89 packages were downloaded. On
December 2, 2010, three compliant RFP responses were received from CenturyLink, Paetec, and US
Metropolitan Telecom,LLC.(US Metro).
Selection was based on the vendor's ability to deliver the required services at the required locations, to
meet technical requirements. and pricing. A tabulation sheet is attached for review. Staff recommends
awards to CenturyLink and US Metro.
The current annual cost for telecommunications voice and data services being procured by the ITD is
$168,162. Planned ITO expenditure under the new agreement is $161,580. This cost reflects only
services managed by the ITD. Services procured directly from these vendors by Board departments and
ottowo
other Collier agencies will accrue additional savings as they are moved under the proposed contracts.
These contracts anticipate the addition of services as new locations or increased levels of service are
required. When incremental services are required, the vendor will be selected based on their ability to
provide services at the required location. If both vendors can provide service to a given location the
lowest cost vendor will be selected.
FISCAL IMPACT: The annual amount of services to be procured in the base agreement and managed
by the ITD is$161,580. Additional services will be procured under the agreement on an as needed basis.
Funding for the provision of telecommunications services are available in departmental operating
budgets.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorneys
Office,is legally sufficient for Board action and only requires a majority vote for approval—SRT.
RECOMMENDATION: That the Board of County Commissioners awards RFP #11-5606.
"Telecommunications Voice and Data Services" to CenturyLink and US Metropolitan Telecom, LLC..
and authorizes the Chairman to execute the contracts.
PREPARED BY: E. Michael Berrios,Information Technology Department
Packet Page-2842-
Packet Page-1571-