Agenda 09/10/2013 Item #16A48 Proposed Agenda Changes
Board of County Commissioners Meeting
September 10,2013
Move Item 16A47 to Item 11F: Recommendation to expedite removal and replacement of approximately
380 feet of collapsing stormwater management system pipe in the Pine Ridge subdivision in an amount not to
exceed$100,000,Project Number 60126,and to approve a budget amendment. (Staffs request)
Move Item 16A48 to Item I1G: Recommendation to approve
Change Order No. 1 to Contract #11-5639 in the amount of$68,500
with TY Lin International, for "Design & Related Services for the
Replacement of CR29 Bridge (#030161) over Chokoloskee Bay" for
Project No. 66066. (Commissioner Henning's request)
Continue Item 16D8 to September 24,2013 BCC Meeting: Recommendation to award Bid#13-6103 Design
and Installation Bus Wrap Decals to ABC Bus,Inc. (Staffs request)
Move Item 16D17 to Item 1111: Recommendation to approve the acceptance of State Housing Initiatives
Partnership(SHIP) Program FY 13/14 allocation in the amount of$567,140 and sign the Fiscal Year 2013-
2014 Funding Certification. (Commissioner Fiala's request)
Move Item 16A35 to Item 11I: Recommendation to adopt a Resolution amending Resolution 2008-
331, relating to the Stewardship Sending Area with a designation as"CDC SSA 14"; approving the extension
of certain dates to November 18,2023 in the Stewardship Sending Area credit agreement for CDC SSA 14
and the Escrow agreement for CDC SSA 14. (Commissioner Nance's request)
Move Item 16A36 to Item 11J: Recommendation to adopt a Resolution amending Resolution 2008-
329, relating to the Stewardship Sending Area with a designation as"CDC SSA 15"; approving the extension
of certain dates to November 18,2023 in the Stewardship Sending Area credit agreement for CDC SSA 15
and the Escrow agreement for CDC SSA 15. (Commissioner Nance's request)
Move Item 16A37 to Item 11K: Recommendation to adopt a Resolution amending Resolution 2008-330,
relating to the Stewardship Sending Area with a designation as"CDC SSA 16"; approving the extension of
certain dates to November 18,2023 in the Stewardship Sending Area credit agreement for CDC SSA 16 and
the Escrow agreement for CDC SSA 16. (Commissioner Nance's request)
Note:
Item 16A24 should read: Recommendation to request that the Florida Department of Transportation
(FDOT)erect destination guide signs on Interstate 75(I-75)at Exit 101 (Collier Boulevard)and-wit 105
(Cold Cate Parkway)designating the community of East Naples.
Items 16A35, 16A36 and 16A37: relating to amending Resolutions 2008-329,2008-330,and 2008-331 to
extend dates in CDC SSA 14,CDC SSA 15 and CDC SSA 16: the last sentence of the resolutions should read:
This Resolution adopted after motion,second and majority vote,this _day of ,2013. (County
Attorney's office request)
Time Certain Items
Item 11A to be heard at 10:00 a.m.
Item 11B to be heard at 10:45 a.m.
9/10/2013 9:14 AM
9/10/2013 16.A.48.
EXECUTIVE SUMMARY
Recommendation to approve Change Order No. 1 to Contract#11-5639 in the amount of$68,500.00
with TY Lin International, for "Design & Related Services for the Replacement of CR29 Bridge
(#030161) over Chokoloskee Bay"for Project No.66066.
OBJECTIVE: Change Order No. 1 is required to provide revised design documents for the
Chokoloskee Bridge Replacement and to complete post design services.
CONSIDERATIONS: The purpose of this Project is to improve the serviceability of the
Chokoloskee Bay Bridge connecting Chokoloskee Island to Everglades City along CR
29/Copeland Avenue. The existing bridge was built in 1955.
County staff conducted a public information meeting on May 23, 2013, to present the 60%
design phase proposed improvements to area residents and stakeholders and to solicit comments.
The design engineers were on hand to provide technical support.
Comments received from residents and the Ochopee Fire Department was overwhelmingly in
support of more clearance under the bridge to allow boats better navigational access to the bay.
Other concerns arose related to preservation of the recreational aspect to the area including
parking and fishing.
Some of those aspects would have been lost because the proposed replacement bridge would take
up more room than the existing bridge. The design team was also concerned with avoiding and
minimizing impacts to the sensitive environment surroundings of the project. With the current
conservative design, the goal was to minimize costs as much as possible with a utilitarian design.
After receiving feedback at the public meeting, staff asked the designers to investigate the
following:
• Alternate profile geometries which could provide a higher navigable clearance;
• To identify potential parking areas; recreational access to the water from either
end of the bridge;
• To evaluate the environmental and permit implications of dredging under the
bridge as part of the project; and,
• To reevaluate the potential to:- stow faiiurt, during construction due to unstable
soils being behind the existing seawalls.
The designers came up with three alterative profiles that would raise the bridge 2 to 5 feet as well
as provide the additional footprint for parking and water access. These items could potentially
increase the cost of the project from $500,000.00 to $750,000.00.
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9/10/2013 16.A.48.
Staff is recommending its decision to modify the current design so that the bridge could be raised
an additional 3 feet. The justification from an engineering standpoint is that the additional height
would satisfy one aspect of the clearance requirements that the current design did not meet—the
debris clearance criterion; which requires that the low member of the bridge be 2' above flood
stage. The originally proposed utilitarian design could not meet that clearance criterion. From a
social standpoint a higher bridge, better parking and water access would provide a benefit to the
residents and stakeholders who use the bridge.
FISCAL IMPACT: Funds in the amount of$68,500.00 are available in gas taxes. The initial
engineer fee approved by the BCC on Sept. 13, 2011 was $450,000.00; with this change order
the engineering fee will be $518,000.00. The project is in the 60% design phase and the
Engineer's estimate to replace the asset is at $4,918,500 and it has an expected useful life of 100
years. However, given the lifecycle costs of a bridge, actual maintenance costs are anticipated to
be minimal for the first five to seven years in service.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan
related to this action.
RECOMMENDATION: That the Board of County Commissioners
1. Approves the Change Order No. 1 to contract 11-5639 with T.Y. Lin International, and
2. Authorizes its Chairwoman to execute the attached Change Order No. 1, following
County Attorney review.
PREPARED BY: Marlene Messam P.E., Sr. Project Manager, Transportation Engineering
Department.
Attachments: 1) Change Order#1, 2) Change Order#1 Modification and 3) Design Proposal
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9/10/2013 16.A.48.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.48.
Item Summary: Recommendation to approve Change Order No. 1 to Contract#11-5639
in the amount of$68,500 with TY Lin International, for "Design & Related Services for the
Replacement of CR29 Bridge (#030161) over Chokoloskee Bay" for Project No. 66066.
Meeting Date: 9/10/2013
Prepared By
Name: MessamMarlene
Title: Project Manager, Senior,Transportation Engineering
8/15/2013 5:21:15 PM
Submitted by
Title: Project Manager, Senior,Transportation Engineering
Name: MessamMarlene
8/15/2013 5:21:17 PM
Approved By
Name: PutaansuuGary
Title: Project Manager, Principal,Transportation Engineer
Date: 8/16/2013 7:13:55 AM
Name: TaylorLisa
Title: Management/Budget Analyst,Transportation Administr
Date: 8/20/2013 3:16:53 PM
Name: hearnsAllison
Date: 8/21/2013 4:46:52 P]V
Name: ShueGene
Date: 8/22/2013 10:48:14 AM
Name: LynchDiane
Title:Administrative Assistant
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9/10/2013 16.A.48.
Date: 8/22/2013 4:02:28 PM
Name: BrilhartBrenda
Title: Purchasing Agent,Purchasing&General Services
Date: 8/22/2013 4:10:41 PM
Name: MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing& Gene
Date: 8/22/2013 6:44:59 PM
Name: WardKelsey
Title: Manager-Contracts Administration,Purchasing&Ge
Date: 8/23/2013 6:34:31 PM
Name: AhmadJay
Title: Director-Transportation Engineering,Transportation Engineering&Construction Management
Date: 8/26/2013 8:08:23 AM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 8/26/2013 8:59:09 AM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 8/26/2013 4:51:11 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 8/27/2013 11:47:31 AM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 8,130/2013 3:29:21 PM
Name: OchsLeo
Title: County Manager
Date: 8/31/2013 10:07:07 AM
Amok
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9/10/2013 16.A.48.
CHANGE ORDER
CHANGE NO. 1 CONTRACT NO. 11-5639
BCC Date: September 13,2011
Agenda Item: 16.A.11
TO: Jim Molnar, P.E.. Vice President
T.Y. Lin International
2400 First Street, Suite 200
Fort Myers, FL 33901
DA'l E: August 15, 2013
PROJECT NAME: Design and Related Services for Chokoloskee Bridge Replacement
PROJECT NO.: 66066.9
Under our AGREEMENT dated 9/13, 2011
You hereby are authorized and directed to make the following change(s) in accordance with
terms and conditions of the Agreement: Attached and dated August 14, 2013
FOR THE(Additive) Sum of: $68,500.00; Sixty-eight thousand,Five hundred Dollars and no cents.
Original Agreement Amount $450,000.00
Sum of Previous Changes $0.00
This Change Order add $68.500.00
Present Agreement Amount $518.500.00
The time for completion shall be increased by 0 calendar days due to this Change Order.
Accordingly, the Contract Time is now 1460 calendar days. The substantial completion date is
December 1, 2015 and the final completion date is January 30. 2016. Your acceptance of this Change
Order shall constitute a modification to our Agreement and will be performed subject to all the same
terms and conditions as contained in our Agreement indicated above, as fully as if the same were
repeated in this acceptance. The adjustment, if any, to the Agreement shall constitute a full and final
settlement of any and all claims of the Contractor arising out of or related to the change set forth
Herein_ including claims for impact and delay costs.
CA
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9/10/2013 16.A.48.
IN WITNESS WHEREOF,the Contractor and the County have each,respectively, by an authorized person or
agent,hereunder set their hands and seals on the date(s)indicated below.
Accepted: 2013
ATTEST: OWNER:
BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock,Clerk COLLIER COUNTY, FLORIDA
By:
Georgia A. Hiller, Esq., Chairwoman
CONTRACTOR:
T.Y. Lin International By:
Marlene Messam, P.E., Project Manager
By:
Jim Molnar, P.E. DEPARTMENT DIRECTOR
By:
Jay Ahmad, P.E.
Contractor First Witness
DIVISION ADMINISTRATOR
Type/print witness name
By:
Nick Casalanguida
Contractor Second Witness
PROCUREMENT STRATEGIST
Type/print witness name
By:
Rhonda Cummings
Approved as to form and
Legal sufficiency:
4�1
Deputy County Attorney .A 3
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_ -a
9/10/2013 16.A.48.
'C{J let DTri�'d�V l f
Purchasing Department
Adrrtnis4atiae Setvices Division Change Modification Form
urr.basing
Contract Change Request ❑Work Order Modification
Contract#: 11- Change#: 1 PO/Work Order#:45- Project Name: Design &Related
5639 134104 Services for Chokoloskee Bridge
Replacement
Project#:66066.9 Project Manager: Department: Transportation Contractor/Firm Name:T.Y. Lin
Marlene Messam i Engineering International
Original Contract/ork Order Amount $ 450;000.00 9/13/2011 Original BCC Approval Date; A.I.#16.A.11
Current BCC Approved Amount $ 450;000.00 9/13/2011 Last BCC Approval Date;Agenda Item#
Current Contract/Work Order Amount $ 450,000:00 SAP Contract Expiration Date (Master)
Dollar Amount of this Change "'$68,4500.00 15.22% Total Change from Original Amount
Revised Contract/Work Order Total Fj $518,500.00 15.22% Change from Current BCC Approved Amount
Cumulative Changes $68,500.00 15.22% Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Original completion date: January Last approved completion date: Revised completion date(includes thi /
30, 2016 January 30, 2016 change): January 30, 2016
Number of days added : 0 Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval M.A.M. (this box must be initialed by Project Manager)
❑Add new task(s) ❑ Change task(s) ❑ Delete task(s) ® Other(specify):
60% Phase re-design
1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional
days added:
On May 23,2013,a public information meeting was held to present the 60%design phase proposed improvements to the
residents and stakeholders and to solicit comments.The meeting was conducted by County Staff.Attendees included Commissioner
Nance and the design engineers were on hand to provide technical support.
The comments received from residents and the Ochopee Fire Department was overwhelmingly in support of more clearance
under the bridge to allow boats better navigational access to the bay. The other concerns were for preservation of the recreational
aspect to the area including parking and fishing.
Some of these aspects would have been lost with the new bridge due to the fact that the new bridge would take up more room
than the existing bridge and also the design team was concerned with avoiding and minimizing impacts to the sensitive environment
surroundings of the project.With the current conservative design the idea was to minimize costs as much as possible with a utilitarian
design.
2. Provide detailed rationale for the requested change:
After the meeting, staff requested that the designers investigate the following:
a. Alternate profile geometries which could provide a higher navigable clearance. They were also asked to identify potential
parking areas; recreational access to the water from either end of the bridge; evaluate the environmental and permit
implications of dredging under the bridge as part of the project: and, reevaluate the potential for slope failure during
construction due to unstable soils being behind the existing seawalis.
L. The designers came up with three alterative profiles that would raise the bridge 2 to 5 feet as well as provide the additional
footprint for parking and water access. These items could potentially increase the cost of the project from $500,000.00 to
$750.000.00.
Staff has made the decision to modify the current design so that the bridge could be raised an additional 3 feet.The justification from
an engineering standpoint is that the additional height would satisfy one aspect of the clearance requirements that the current design
did not meet. Debris clearance criterion requires that the low member of the bridge be 2' above flood stage. Due to the current
utilitarian design this criterion could not be met. From a social standpoint a higher bridge, better parking and water access would
provide a benefit to the residents and stakeholders who use the bridge.
3. Provide explanation why change was not anticipated in original scope of work:
Revised 5.16.12
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9/10/2013 16.A.48.
In order to provide the most efficient design the design started from a basic premise which was to minimize cost and to preserve as
much as possible the natural environment.This is change is a refinement of the design parameters to provide the benefits stated
earlier.The effort needed was more than was anticipated when the original contract was negotiated.
4. Describe the impact if this change is not processed:
The existing bridge is deficient and needs to be replaced.This is a health and safety concern.
I i
Type of Change/ Modification
❑ 1. Planned / Elective ❑2. Unforeseen i ❑ 3. Quantity or price adjustment
conditions/circumstance
❑4, Correction of error(s) ® 5. Value added ❑6. Schedule adjustment
Change Requested By
❑ Contractor/Consultant Owner ® Using Department
❑ Design Professional ❑ Regulatory Agency(specify): ❑ Other(specify)
Purchasing Professional Participated in Negotiation of Change/Modification: ❑Yes ❑ No
Approved by: • ` f Date: �,I/5 /2-0/3
Name and Ti arlene Messam, Senior Project Manager
Reviewed by: ,/ , Date:
Procurement S ategist's Name: Rhonda Cummings
Revised 5.16.12
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9/10/2013 16.A.48.
CHANGE ORDER
CHANGE NO. 1 CONTRACT NO. 11-5639
BCC Date: September 13,2011
Agenda Item: 16.A.11
TO: Jim Molnar, P.E.. Vice President
T.Y. Lin International
2400 First Street. Suite 200
Fort Myers. FL 33901
DATE: August. 15. 2013
PROJECT NAME: Design and Related Services for Chokoloskee Bridge Replacement
PROJECT NO.: 66066.9
Under our AGREEMENT dated 9/13,2011
You hereby are authorized and directed to make the following change(s) in accordance with
terms and conditions of the Agreement: Attached and dated August 14, 2013
FOR THE. (Additive) Sum of: $68,500.00; Sixty-eight thousand. Five hundred Dollars and no cents.
Original Agreement Amount $450.000.00
Sum of Previous Changes $0.00
/
This Change Order add i� 568.500.00
Present Agreement Amount ✓ $518.500.00
The time for completion shall be increased by 0 calendar days due to this Change Order.
Accordingly, the Contract Time is now 1460 calendar days. The substantial completion date is
December 1. 2015 and the final completion date is January 30. 2016. Your acceptance of this Change
Order shall constitute a modification to our Agreement and will be performed subject to all the same
terms and conditions as contained in our Agreement indicated above, as fully as if the same were
repeated in this acceptance. The adjustment, if any, to the Agreement shall constitute a full and final
settlement of any and all claims of the Contractor arising out of or related to the change set forth
herein, including claims for impact and delay costs.
IN WITNESS WHEREOF,the Contractor and the County have each, respectively, by an autnorizec person or
agent,hereunder set their hands and seals on the date(s) indicated below.
Accepted: 20__
ATTEST: OWNER:
BOARD OF COUNTY COMMISSIONERS
Dwight E.Brock,Clerk COLLIER COUNTY,FLORIDA
By:
Georgia A. Hiller, Esq.,Chairwoman
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9/10/2013 16.A.48.
CONTRACTOR: 4401
T.Y.Lin International BAIP%
rlene Messan P.E.,Project Manager
By:
Jirn-Rori . /IT/ DEPA a -NT DIRECTOR /
,
r' By:
hmad. P
" Contractor First Witness
Irk /AO DIVISIO eMINISTRATOR
Type/print witness name CA, td2/-17
\ 7"Th. 7"), s WI By:
f Ni . Casalanguida
Contractor Second Witness
0A.-/ PROCUREMENT STRATEGIST
Type/print witness name
By:
Rhonda Cummings
Approved as to form and
Legal sufficiency:
Deputy County Attorney
1
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9/10/2013 16.A.48.
TYLININTERNATIONAL
planner g , len!I;,IS
August 14,2013
Marlene Messam
Senior Project Manager
Collier County Growth Management Division
2885 S. Horseshoe Drive
Naples, FL 34104
Re: CR 29 Bridge over Chokoloskee Bay, Collier County Florida
Bridge Number 030161
Dear Ms. Messam:
Based on input received at the February Public Information Meeting for the above-named project
and subsequent discussions with COUNTY staff,T.Y.Lin International (CONSULTANT)
proposes to provide the following additional services in accordance with Contract 11-5639
ARTICLE TWO:
1. Re-align the vertical geometry to increase navigational clearance under the bridge
2. Re-design the structural plans to accommodate changed geometry
3. Revise plans to incorporate vertical walls in lieu of riprap shore protection
4. Revise geotechnical analysis and report for walls and large diameter piles
5. Modify storm surge model
6. Evaluate existing seawalls and design rehabilitation
7. Revise plans to create a paved pull off area in SW quadrant of bridge
8. Revise permit applications and exhibits to incorporate change to impacts
9. Resubmit 60%Plans for County review
CONSULTANT proposes to provide the above Additional Services for a Lump Sum fee of
$68,500.
Please call If you need additional information on this matter.
Sincerely,
Jim Molnar,P.E.
An Affirmative Action/Equal Opportunity Employer M/F/DN
2400 1st Street,Suite 200 I Fort Myers,Florida 33901 1 T 239.332.4846 t F 239.332.4798 i www.tylin.com
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