Agenda 09/10/2013 Item #11A 9/10/2013 11.A.
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid (ITB) 13-6147 Collier County Beach
Renourishment Project to Eastman Aggregates (renourishment of Vanderbilt and Pelican
Bay) for $3,532,179.99 and Phillips and Jordan (renourishment of Park Shore and Naples
Beach) for $5,897,771.27; authorize the Chairwoman to execute two county attorney
approved contracts to both firms; make a finding that this item promotes tourism; and
approve all necessary budget amendments.
OBJECTIVE: To approve the standard construction contracts and budget amendments for
Eastman Aggregates to renourish the Vanderbilt and Pelican Bay beaches with a maximum of
95,000 CY's of upland sand for a maximum cost of$3,532,179.99 and for Phillips and Jordan to
renourish the Park Shore and Naples beaches with a maximum of 155,000 CY's of upland sand
for a maximum price of$5,897,771.27. The overall price for renourishment of the beaches with
two (2) contractors will not exceed $9,429,951.26. Make a finding that this item promotes
touri sm.
CONSIDERATIONS: ITB 13-6147 Collier County Beach Renourishment Project was posted
on July 24, 2013 with notices sent to 1,704 firms and 64 firms downloading full packages. The
solicitation timeframe was abbreviated per the Board of County Commissioners (Board)
declaration of an emergency, and consistent with Florida statutes. Four (4) responses were
received on the August 8, 2013 due date. Staff is recommending two (2) truck haul/placement
contractors to perform the upcoming beach renourishment work. This will allow the project to
maximize contractor/hauling resources while focusing effort and expertise to complete the
overall project by January 1, 2014. Two (2) contractors will also provide the lowest price
combination for the overall project by $202,593.80. The total price for renourishment of the
beaches with two (2) contractors will be $9,429,951.26.
Bid and Contractor Evaluations: The lowest single bidder, Eastman Aggregates, submitted a
price of$9,632,545.06. A historical spreadsheet is attached and marked as Attachment A. Our
proposed project is consistent with the sand and fixed cost price for our previous truck haul
projects but the hauling and placement price is slightly higher but justified due to schedule
constraints, wet beach placement and the potential for liquidated damages.
Staff is recommending that Eastman Aggregates renourish the Vanderbilt and Pelican Bay
beaches by placing approximately 95,000 CY's of material on these beaches. Eastman
Aggregate has performed the three previous truck haul projects in Collier County and has done
so without incident. The price for this portion of the project is $3,532,179.99. The Pelican Bay
split out quantity of 35,000 CY will cost approximately $1,300,000 and be reimbursed by
Pelican Bay. No renourishment of the Pelican Bay beaches will occur without an executed
Memorandum of Agreement between Collier County and the responsible Pelican Bay
organization(s).
Staff is also recommending that Phillips and Jordan, the low bidder for the Park Shore and
Naples portion of this project be awarded this work. This portion places 155,000 CY's of
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material on the beach and will cost $5,897,771.27. Phillips and Jordan is a large, family owned
company that has been in business for over 60 years. They are located in Zephyrhills and have
the capacity and skill to perform this work. They have performed a number of beach
renourishment projects in the early 2000's. The most recent was a 120,000 CY renourishment in
Brevard County in 2005. They performed a 20,000 CY renourished for Collier County on the
Park Shore Beach in 2004 with no apparent issues. They have performed a total of five truck
haul renourishment projects.
Sand Supply and Mine Operations: Stewart Mine in Immokalee will provide sand for this
project. Stewart is stockpiling sand and intends to have 100,000 tons stockpiled by 9/15. Their
production rate is 5,000 tons per day and this will be sufficient with the stockpiled sand to meet
production needs. Two additional mines are available if conditions warrant. The sand purchase
will be a direct pass through from the truck haul/placement contractors to Collier County. Sand
costs will be invoiced separately and payable when delivered to the unloading sites on
Vanderbilt, Park Shore or Naples beaches. $3,180,000 is the direct purchase price for 375,000
tons of sand for this project.
Construction Engineering, Inspection and Project Management: Construction Engineering
Inspection (CEI) will be performed by Collier County CZM with direct job bank inspectors and
with third party auditing, quality assurance and reporting provided by Atkins Engineering.
Overall CET is expected to cost less than $200,000 with full time inspection at the mine, the
beaches and each of the three unloading operations. Coastal Planning and Engineering (CP&E)
will perform field engineering and quality control inspections and will continue to be the
Engineer of Record and provide project certification at project completion. The pre-
renourishment baseline survey for Biological Monitoring is being conducted by CP&E and will
be completed prior to the project construction start date. A FDEP preconstruction meeting as
required by permit is scheduled for 9/12/2013.
Staff is working truck routes, vehicle inspections, staging areas, maintenance of traffic and speed
zone enforcement with the Collier County Sheriffs Department and the City of Naples Police
Department. Hours of operation will be sunup to sundown, six days a week. No operations will
take place the last four days of Thanksgiving week or Christmas week. Staff is seeking Board
approval for hours of operation to correspond with daylight hours and Board understanding that
with these hours of operation, corresponding construction noise will occur on the beach.
Doctors Pass Dredging: Doctors Pass dredging is currently out for bid. Bids were received on
8/30/13. Staff is targeting to award the Doctors Pass dredging contract on 9/24/2013 and
completion of the work by 11/1/13 to 11/15/13. Coarser grain sand from the truck haul
renourishment will be placed on top of the dredged material from Doctors Pass to obtain a longer
beach life. 36,000-38,000 CY's of dredged material is expected to be placed on the beaches
south of Doctors Pass at an estimated cost of$738,000. Doctors Pass dredging is independent
and in addition to the truck haul beach renourishment south of Doctors Pass.
Permit Considerations and Permit Challenge: The United States Army Corps of Engineers
(USACE) permit modification was issued on 8/16/2013 without petitioned community or citizen
opposition.
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A 10-year Florida Department of Environmental Protection (FDEP) permit is currently valid but
will expire on 1/12/2015. Each specific renourishment event and any activities deviating from
the original permit conditions require a permit modification. Ten (10) permit modifications have
been issued to date and involve everything from authorizing emergency truck haul renourishment
events to moving pipeline corridors. The permit was modified for this project and issued on
7/26/2013. FDEP permit activity, sequencing and timing is as follows:
• Original permit modification request submitted to FDEP on 11/9/2012.
• Request for Additional Information (RAI) submitted to Collier County from FDEP on
12/13/2012.
• Collier County response to FDEP's RAI on 3/18/2013.
• FDEP deemed Collier County Permit Modification Application complete on 5/3/2013.
• FDEP Issued Collier County's Permit Modification on 7/26/2013.
• On 8/9/2013, Florida Department of Environmental Protection (FDEP) received a
petition for an administrative hearing from a Collier County resident.
• On 8/23/2013,FDEP issued an Order Dismissing the Petition with Leave to Amend.
The Administrative Hearing petition challenged FDEP's decision to issue a permit modification
to Collier County for beach renourishment activities specifically, FDEP's allowing
renourishment during the shoulders of turtle nesting season. Turtle nesting season officially
begins 5/1 and ends on 10/31 of each year. Actual nesting history from 2007 to 2012 was
reviewed and verified. The data this year indicates that all nesting activity has been completed
and all except five (5) nests will have hatched by approximately 9/23/2013. Collier County will
avoid contact with these nests by bypassing these locations during sand placement.
On 8/23/2013, FDEP issued an Order Dismissing the Petition with Leave to Amend. This order
provides ten (10) calendar days for the Petitioner to file an amended petition on or before
9/3/2013. If the amended petition is denied with prejudice, the petitioner may then file a motion
in the Second District Court of appeals to appeal the FDEP denial.
The current plan is to issue the Notice-to-Proceed (NTP) by 9/17/13. Only five (5) turtle nests
will remain un-hatched as of 9/23/2013. Beach sand placement will begin on 9/23/2013 with full
capacity production by 10/7/2013. Our target is to have this project substantially completed by
1/1/2014 with Liquidated Damages occurring after 2/1/2014. Delays in issuing the NTP as a
result of a continued permit challenge will delay anticipated construction completion and
Liquidated Damages completion dates accordingly. A late start to renourishment may impact the
renourishment quantities. Additionally, if renourishment quantities are reduced by more than
25% below the bid volumes, then new unit prices may have to be negotiated with the
hauling/placement contractors.
FISCAL IMPACT: In the Tentative FY14 Budget, $15M is budgeted for major County/Naples
beach renourishment in TDC Beach Renourishment Fund (195) under Project 80096. In order to
proceed with the proposed contract award in September 2013 a budget amendment shifting the
project budget from FY14 back to FY13 is required. This budget amendment will reduce
reserves and establish FY13 project funding under Project 80096 in the amount of$9,430,000.
The FY14 budget for Project 80096 will be reduced to reflect the action taken on this item. This
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revision will be done through a FY14 Budget Resolution presented at the second FY14 Budget
Adoption Hearing on September 19.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan
related to this action.
COASTAL ADVISORY COMMITTEE RECOMMNEDATION: The Coastal Advisory
Committee recommended on 6/20/2013 to proceed to renourish all the beaches via truck haul as
soon as possible with a 5-1 vote.
TOURIST DEVELOPMENT COUNCIL RECOMMNEDATION: The Tourist Development
Council met on 6/24/2013 voted 5-4 to postpone the dredging for one to two years but perform
emergency truck haul as needed.
CITY OF NAPLES RECOMMENDATION: The Naples City Council voted on Wednesday,
August 21, 2013 to confirm acceptance of the 2013 Collier County Beach Renourishment Project
to provide 155,000 cubic yards of sand through truck haul to the Naples Beaches (Park Shore
and Naples).
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval.—CMG
RECOMMENDATION: To award Invitation to Bid (ITB) 13-6147 Collier County Beach
Renourishment Project to Eastman Aggregates (renouishment of Vanderbilt and Pelican Bay) for
$3,532,179.99 and Phillips and Jordan (renourishment of Park Shore and Naples Beach) for
$5,897,771.27; authorize the Chairwoman to execute two County Attorney approved contracts to
both firms; make a finding that this item promotes tourism; and approve all necessary budget
amendments.
Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management,Natural Resources Department
Attachments:
Attachment A—Historical Truck Haul Cost Spreadsheet
Attachment B—Eastman Aggregates Enterprises Contract-
http://www.col liergov.net/FTP/AgendaSept913/ITEM 11 EBStampedContractEastman.pdf
(A hard copy is also available at the County Manager's Office)
Attachment C—Phillips and Jordan Contract-
http://www.coll iergov.net/FTP/AgendaSept913/ITEM 11 EC StampedContractPhillips&Jordan.pdf
(A hard copy is also available at the County Manager's Office)
Attachment D—Revised Bid Tabulation
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9/10/2013 11 .A.
COLLIER COUNTY
Board of County Commissioners
Item Number: 11.11.A.
Item Summary: Recommendation to award Invitation to Bid (ITB) 13-6147 Collier County
Beach Renourishment Project to Eastman Aggregates (renourishment of Vanderbilt and Pelican
Bay)for$3,532,179.99 and Phillips and Jordan (renourishment of Park Shore and Naples Beach)
for$5,897,771.27; authorize the Chairwoman to execute two county attorney approved
contracts to both firms; make a finding that this item promotes tourism; and approve all
necessary budget amendments.
Meeting Date: 9/10/2013
Prepared By
Name: HambrightGail
Title: Accountant,Coastal Zone Management
9/3/2013 8:20:48 AM
Approved By
Name: LorenzWilliam
Title: Director-CDES Engineering Services,Comprehensive
Date: 9/3/2013 9:09:01 AM
Name: LorenzWilliam
Title: Director-CDES Engineering Services,Comprehensive
Date: 9/3/2013 9:12:43 AM
Name: PuigJudy
Title: Operations Analyst,GMD P&R
Date: 9/3/2013 9:34:15 AM
Name: KearnsAllison
Date: 9/3/2013 11:55:00 AM
Name:KearnsAllison
Date: 9/3/2013 12:07:42 PM
Name: Markiewiczloanne
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9110/2013 11 .A.
Title: Manager-Purchasing Acquisition,Purchasing&Gene
Date: 9/3/2013 3:29:15 PM
Name: JohnsonScott
Title: Purchasing Agent,Purchasing&General Services
Date: 9/3/2013 3:53:06 PM
Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Date: 9/4/2013 9:41:09 AM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 9/4/2013 10:06:52 AM
Name: IsacksonMark
Title: Director-Corp Financial and Mgmt Svs,CMO
Date: 9/4/2013 11:32:37 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 9/4/2013 11:36:12 AM
Name: OchsLeo
Title: County Manager
Date: 9/4/2013 4:39:55 PM
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