Agenda 06/25/2013 Item #16E4W
6/25/2013 16.E.4.
EXECUTIVE SUMMARY
Recommendation to authorize the purchase of American Power Conversion
(APC) power and cooling equipment maintenance agreements from
GovConnections, Inc., utilizing the State of Florida Contract #250 -000 -09 -1.
OBJECTIVE: To procure APC power and cooling equipment maintenance support using an
efficient and streamlined process for the Collier County.
CONSIDERATIONS: The County's Information Technology Department (IT) uses APC power
and cooling equipment to protect the agency's technology infrastructure and requires
maintenance and support for these systems on an annual basis.
Florida Statute Section 163.01, known as the Florida Interlocal Cooperation Act of 1969, permits
local governmental units to make efficient use of their powers by enabling them to cooperate
with other localities on a basis of mutual advantage and thereby to provide services and
facilities in a manner and pursuant to forms of governmental organization that will accord best
with geographic, economic, population, and other factors influencing the needs and
development of local communities. The statute further provides that a public agency of this state
may exercise jointly with any other public agency of the state, of any other state, or of the United
States Government any power, privilege, or authority which such agencies share in common
and which each might exercise separately.
The State of Florida has a number of technology state term contracts already established that
are authorized for use by County governments. The State of Florida contracts offer public
agencies products and services for firm fixed pricing and terms and conditions negotiated by the
State of Florida's Purchasing Department. Additionally, the Federal Government's IT Schedule
70 is the largest and most widely used acquisition vehicle in the federal government providing
federal, state, local and tribal government organizations access to the most fair and reasonable
pricing.
The IT Department requested quotations from fourteen (14) vendors, requesting pricing under
the State of Florida, the Federal Government's GSA schedule 70, and U.S. Communities. Staff
received five (5) responsive quotes and nine (9) No -Bids. GovConnections Inc. provided the
lowest responsive quote for $62,949.
The IT Department is requesting authorization to utilize the State of Florida contract 250-000-9 -
for this purchase. This agreement leverages the purchasing power of the State of Florida to
provide best value pricing and terms. The IT Department has requested the quotes consistent
with the Board's Purchasing Policy. The quotes have been provided to the Purchasing
Department for final review and approval and attached in the County's Financial System (SAP)
for pre -audit review by the Clerk's Finance Department.
Staff recommends the use of this contract for the procurement of the aforementioned
information technology hardware /software maintenance support at a competitive price, using an
efficient and streamlined process for the County. The IT Department will issue a County
purchase order, along with its standard terms and conditions to execute this order.
The Purchasing Director has determined, per the Board's Purchasing Policy (XIV B), that the
use of this State contract and this quote process conducted by the IT Department, is competitive
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6/25/2013 16.E.4.
in the market, and that the resultant contract has favorable terms to the County with respect to
pricing, shipping, service and warranties, etc. In addition, the use of these established State and
Federal contracts allows for the County to consolidate its purchases with other public agencies
in Florida and streamline its own purchasing processes.
FISCAL IMPACT: Funds are available in the Information Technology Department fiscal year
2014 budget for this purchase. This is a yearly recurring expense, with a three year average of
$60,335
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this Executive Summary.
LEGAL CONSIDERATIONS: This item has been approved by the County Attorney's Office as
to form and legality and requires majority vote for approval. — CMG
RECOMMENDATION: That the Board authorizes the Information Technology Department to
purchase Schneider Electric (APC) power and cooling equipment maintenance support from
GovCennection Inc. in the amount of $62,949.00 utilizing the State of Florida contract #250 -000-
09-1.
PREPARED BY: Mark Fowski, Network Operations Manager
Attachment: Summary documentation for State of Florida contract #250 - 000 -09-1
Piggyback agreement
GovConnection Inc. quote
Summary of Quotes
n
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6/25/2013 16.E.4.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.4.
Item Summary: Recommendation to authorize the purchase of American Power
Conversion (APQ power and cooling equipment maintenance agreements from
GovConnections, Inc., utilizing the State of Florida Contract #250 - 000 -09 -1.
Meeting Date: 6/25/2013
Prepared By
Name: FowskiMark
Title: Manager - I.T. Network Operations
6/4/2013 9:42:15 AM
Submitted by
Title: Manager - I.T. Network Operations
Name: FowskiMark
6/4/2013 9:42:17 AM
Approved By
Name: NorthrupAdam
Title: Procurement Strategist, Purchasing
Date: 6/4/2013 11:29:24 AM
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 6/4/2013 3:49:11 PM
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 6/5/2013 11:03:00 AM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 6/6/2013 6:58:06 AM
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6/25/2013 16.E.4.
Name: BerriosMike n
Title: Manager - Network Operations,Information Technolog
Date: 6/6/2013 2:37:04 PM
Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Date: 6/13/2013 1:32:46 PM
Name: PriceLen
Title: Administrator, Administrative Services
Date: 6/13/2013 1:48:30 PM
Name: GreeneColleen
Title: Assistant County Attomey,County Attorney
Date: 6/14/2013 11:14:39 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 6/14/2013 2:27:59 PM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Manag
Date: 6/18/2013 9:21:55 AM
Name: OchsLeo
Title: County Manager
Date: 6/18/2013 2:05:28 PM
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6/25/2013 16.E.4.
GovConnection, Inc. Quote #: 23417611.01
Account Executive: Thaddeus Susara Date: May 08, 2013
Phone: (800) 800 -0019 Valid Through: 6/7/2013
Fax: (603) 683 -1166 Account #: 1424951/3682374
Email: tsusara @govconnection.com
BILLTO: SHIP TO:
AB #: 7743648 Collier County Govt FL
COLLIER COUNTY BOARD OF COUNTY COMMBradley Hindall
ACCOUNTS PAYABLE 8075 Lely Cultural Pkwy Ste 217
3299 TAMIAMI TRL E STE 700 Naples, FL 34113 -9005
NAPLES, FL 34112 (239) 252 -3553
(239) 261 -8208
DELIVERY FOB TERMS CONTRACT ID #
1 -30 Days A /R /O Destination NET 30 250 - 000 -09 -1
* Line# Qty Item# Manufacturer Price Ext.
Description
1 6 11971523 APC /Service $2,470.00 $14,820.00
(1) Year Advantage Ultra Service Plan for (1) InfraStruXure
InRow RP Chilled Water
Manuf.Part No: WADVULTRA -AX -22
2 1 10808898 APC /Service $3,409.00 $3,409.00
(1) Year Advantage Ultra Service Plan for (1) Symmetra PX UPS
80kVA 80 or 100 frame UPS and / or PDU
Manuf.Part No: WADVULTRA -PX -38
3 2 12135279 APC /Service $1,773.00 $3,546.00
(1) Year Advantage Ultra Service Plan for (1) InfraStruXure
60kW / 150kW PDU
Manuf.Part No: WADVULTRA -PD -50
4 2 10247007 APC /Service $485.00 $970.00
1 Year 4HR 7X24 Response Upgrade to Factory Warranty or
Existing Service Contract for up to 40 kVA
Manuf.Part No: WUPG4HR -UG -01
5 1 10246987 APC /Service $2,534.00 $2,534.00
(1) Year Advantage Ultra Service Plan for (1) Symmetra PX UPS
40kVA 40 and / or PDU
Manuf.Part No: WADVULTRA-PX-24
6 1 10781525 APC /5ervice $2,308.00 $2,308.00
(1) Year Advantage Ultra Service Plan for (1) Symmetra PX UPS
�' 20kVA 40 and / or PDU
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Manuf.Part No: WADVULTRA -PX -22
7 1 11791750 APC /Service $2,872.00 $2,872.00
(1) Year Advantage Ultra Service Plan for (1) InfraStruXure
InRow RP DX Air Cooled
Manuf.Part No: WADVULTRA -AX -41
8 2 APC $9,655.00 $19,310.00
(1) Year Advantage Ultra Service Plan for (1) SY 200 kVA UPS,
(2) XR Frames and PDU
Manuf.Part No: WADVULTRA -NX -82
9 1 10247007 APC $485.00 $485.00
1 Year 4HR 7X24 Response Upgrade to Factory Warranty or
Existing Service Contract for up to 40 kVA
Manuf.Part No: WUPG4HR -UG -01
10 1 10247007 APC $485.00 $485.00
1 Year 4HR 7X24 Response Upgrade to Factory Warranty or
Existing Service Contract for up to 40 kVA
Manuf.Part No: WUPG4HR -UG -01 �
11 2 10768953 APC /Service $1,546.00 $3,092.00
1 -Year 4 -Hour On -Site Service Response Upgrade to Existing
On -Site Service Warranty
Manuf.Part No: WUPG4HR -UG -03
12 1 9957440 APC $996.00 $996.00
1 Year 4HR Response Upgrade to Factor Warranty or Existing
Service Contract for 41 to 150 kVA
Manuf.Part No: WUPG4HR -UG -02
13 2 12135279 APC $1,773.00 $3,546.00
(1) Year Advantage Ultra Service Plan for (1) InfraStruXure
60kW / 150kW PDU
Manuf.Part No: WADVULTRA -PD -50
14 2 10247007 APC $485.00 $970.00
1 Year 4HR 7X24 Response Upgrade to Factory Warranty or
Existing Service Contract for up to 40 kVA
Manuf.Part No: WUPG4HR -UG -01
15 1 9957466 APC /Service $424.00 $424.00
Scheduling Upgrade 240 PM
Manuf.Part No: WUPGPMV7X24 -UG -02
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16 2 10908557 APC /Service $310.00 $620.00
Scheduling Upgrade to 7X24 f
Manuf.Part No: WUPGPMV7X24 -UG -01
17 1 10908557 APC /Service $310.00 $310.00
Scheduling Upgrade to 7X24 f
Manuf.Part No: WUPGPMV7X24 -UG -01
18 1 10908557 APC /Service $310.00 $310.00
Scheduling Upgrade to 7X24 f
Manuf.Part No: WUPGPMV7X24 -UG -01
19 2 12154656 APC /Service $661.00 $1,322.00
Govt. Scheduling Upgrade to 7X24 for Existing PM or Addnl PM
Visit for 151 to 500 kVA
Manuf.Part No: WUPGPMV7X24 -UG -03
20 2 10908557 APC /Service $310.00 $620.00
Scheduling Upgrade to 7X24 f
Manuf.Part No: WUPGPMV7X24 -UG -01
21 0 $0.00 $0.00
n Start Date: 9/30/2013
End Date: 9/29/2014
Manuf.Part No:
22 0 $0.00 $0.00
050813223
Manuf.Part No:
Lines: 22 TOTAL MERCHANDISE: $62,949.00
FEE: $0.00
Ship Via: 486 - Small Pkg Ground Se ... SHIPPING /HANDLING: $0.00
Weight: 1.00 pounds
QUOTE TOTAL: $62,949.00
* *Lease for as low as $1,761.94/Mo. **
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Cooperative Governmental ! Consortium Agreement Form 6/25/2013 16.E.4.
( "Piggyback ")
Collier County Solicitation Reference:
Vendor(s): GovConnections Inc.
The Purchasi Director certifies that the attached contract for 250 - 000 -09 -1 was competitively
solicited b he tate of Florida according to the Board's Purchasing Policy XIV B and that the terms
E nd con Ition of pu hase- rrecompetitive in the market and favorable to the County.
al review a
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S /Z-i 12--c, (,3
(Date)
(Date)
i
I�>liisslAg1: "ti$at�e#+er�eatrflers ;
1.
Sponsor Agency
State of Florida 250 - 000 -09 -1
2.
Sponsor Agency
Contact
David Bennett David. Bennett dms.m lorida.com, 850 - 921 -4072
3.
Web Site (if
http: / /www.dms.mvflodda.com /business operations /state purchasing /vendor in
formation /state contracts agreements and price lists /state term contracts /ne
applicable)
twork infrastructure equipment and services
4.
Award Date
09/08/2008
5.
Scope of Services
American Power Conversion - power and cooling equipment
maintenance
6.
Expiration Date
09/07/2013
7.
Renewal Options
1 additional, 1 year renewal
8.
Piggyback Clause
4.43 Cooperative Purchasing.
(in solicitation or
Pursuant to their own governing laws, and subject to the agreement of the
contract)
Contractor, other entities may be permitted to make purchases at the terms and
conditions contained herein, Non - Customer purchases are independent of the
agreement between Customer and Contractor, and Customer shall not be a party
to any transaction between the Contractor and any other purchaser.
State agencies wishing to make purchases from this agreement are required to
follow the provisions of s. 287.042(16) (a), F.S. This statute requires the
Department of Management Services to determine that the requestor's use of the
contract is cost - effective and in the best interest of the State.
9.
Competitive Event
06/19/2008 —
10.
Competition
Awarded to 6 UPS manufacturers, Govconnection.com is a licensed
Summary
distributor of APC products and service.
11.
ITB Tab Sheet /
RFP Ranking Sheet
Attached
12.
Vendors Awarded
Attached
13.
Attached
Documents for
County Attorney
14.
Anticipated County
Annual S end
$62,949.00
15.
Rationale for Use
Solicited through State of Florida; solicitation sales volume netted price savings
for the County given the number of public agencies participating; reduced the
number of staff hours and vendor dollars in putting together a response to a
s ecific Collier County solicitation.
The Purchasi Director certifies that the attached contract for 250 - 000 -09 -1 was competitively
solicited b he tate of Florida according to the Board's Purchasing Policy XIV B and that the terms
E nd con Ition of pu hase- rrecompetitive in the market and favorable to the County.
al review a
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S /Z-i 12--c, (,3
(Date)
(Date)
i
6/25/2013 16.E.4.
CONTRACT SUMMARY
�•. On September 8, 2008, DMS Division of State Purchasing entered into a State Term Contract
(STC) for IT Hardware - Network Infrastructure Equipment and Services (STC No. 250- 000 -09-
1) with multiple vendors across five (5) categories. The initial contract term was for three (3)
years to expire on September 7, 2011.
The Contract was renewed for a period of one year extending the expiration date to September
7, 2012. There are 2 additional years worth of renewals available on this contract.
This STC is MANDATORY for use by State Agencies and available for use by "Other Eligible
User" as outlined in 60A- 1.005, F.A.C. and Section 163.3164, F.S.
Three quotes are NOT REQUIRED for this STC. However, customers are encouraged to
competitively set the price for each particular order by initiating a request for quote ( "RFQ ") from
among the approved vendors listed on this Contract.
ELIGIBLE BRANDS & AWARDED VENDORS BY CATEGORY: NOTE: Only awarded
vendors (for that category) may sell the eligible brands DESIGNATED FOR THAT
CATEGORY.
Category 1 - Servers / Terminals / ThinClients:
Eligible Brands for purchase in this Category are: Apple, Bull, Dell, Egenera, Fujitsu, HP, IBM,
MPC /Gateway, NEC, Rackable Systems, SGI, Stratus, SUN, UNISYS, and Verari.
Awarded Vendors:
Dell Marketing LP
,."IN Hewlett Packard
IBM Corporation
Insight Public Sector
Oracle
Unisys Corporation
Category 2 - LAN / WAN Infrastructure Equipment:
Wired LAN Equipment
Eligible Brands for purchase in this Category are: 3Com, Alcatel - Lucent, Cisco, Enterasys
Networks, Extreme Networks, Force 10 Networks, Foundry Networks, HP Procurve, and
Nortel Networks
Wireless LAN Equipment
Eligible Brands for purchase in this Category are: 3Com, Airtight Networks, Alcatel- Lucent,
Aruba Networks, Bluesocket, Cisco, Colubris Networks, Enterasys Networks, Extreme
Networks, Extralcom, Foundry Networks, HP- Procurve, Motorola, Trapeze Networks, and
Xirrus
WAN Optimization Controllers
Eligible Brands for purchase in this Category are: Blue Coat Systems, Certeon, Cisco
Systems, Citrix Systems, Exinda Networks, Expand Networks, F5 Networks, Intelligent
Compression Technologies, Ipanema Technologies, Juniper Networks, Packeteer,
Riverbed Technology, Silver Peak Systems, and Stampede Technologies.
Awarded Vendors are:
AirTight Networks
Aruba Networks
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6/25/2013 16.E.4.
Avaya
Cisco
Enterasys Networks
Extreme Networks
Brocade Communications Systems
Hewlett Packard
Immix
Insight Public Sector
Hayes E- Government
Juniper Networks
Category 3 - Firewalls/VPNs:
Eligible Brands for purchase in this Category are: Juniper Networks, CheckPoint Software
Technologies, Fortinet, Cicso, SonicWALL, Stonesoft, NETASQ, phion, WatchGuard
Technologies, Astaro, and Secure Computing.
Awarded Vendors:
Avaya
Cisco
Check Point
Fortinet
Juniper Networks
NH &A, LLC
Category 4 - Storage, Tape, and Virtual Tape Infrastructure:
Eligible Brands for purchase in this Category are: 3PAR, Akorri, BlueArc, Brocade, CA,
Compellent, DataDirect Networks, Dell, Dot Hill, EMC, EqualLogic, Fujitsu, Hitachi, HP, IBM,
Intransa, LeftHand Networks, Network Appliance, Nexsan Technologies, Norther Parklife,
NTP Software, Onaro, Pillar Data Systems, SGI, SUN, Tek- Tools, TeraCloud, Teradata, and
Xiotech.
Awarded Vendors:
Carahsoft
Dell Marketing LP
EMC
Hayes e- Government
Hewlett Packard
IBM Corporation
Insight Public Sector
Network Appliance
Oracle
Promark Technology
ViON Corporation
Xiotech
Category 5 - UPS, Surge Suppression, Batteries:
Awarded Vendors:
American Power Conversion
Dell Marketing LP
Hewlett Packard
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6/25/2013 16.E.4.
Tripp Lite
Unisys Corporation
INSTRUCTIONS for PURCHASE:
Three quotes are NOT REQUIRED for this STC. However, customers are encouraged to
competitively set the price for each particular order by initiating a request for quote ( "RFQ ") from
among the approved vendors listed on this Contract.
THE VENDORS LISTED ABOVE ARE THE ONLY VENDORS AUTHORIZED TO PROVIDE
EQUIPMENT OR SERVICES ON THIS STC. VENDORS MAY ONLY PROVIDE EQUIPMENT
AND SERVICES FOR THEIR "AWARDED CATEGORY(S) ".
AUTHORIZED VENDORS MAY ONLY PROVIDE "ELIGIBLE BRANDS" (AS APPROVED BY
DMS) WITHIN THE VENDOR'S AWARDED CATEGORY.
State Agencies should utilize the State's MyFloridaMarketPlace (MFMP) e- Procurement
system when completing Purchase Orders or Direct Orders.
EXCLUDED ITEMS:
This State Term Contract is intended to serve the IT Hardware Networking needs of the State.
Certain items (telephony equipment, PCs, etc.) are available on other STCs and are excluded
from this CONTRACT.
Those items include (but are not limited to) the following:
• PCs, Laptops, Monitors
n Telephony Systems
• Printers and Scanners
• Video Conferencing and Video Bridging Equipment
• Office technology (copiers, radios, facsimile machines, calculators, telephones,
paper shredders, typewriters, scanners, multifunctional devices etc.)
• IT application and database software
• IT professional and consulting services
This STC is between the State and the vendors listed above. Customers are encouraged to use
any authorized Sales Agents or other FL Certified Minority Business Enterprises who have been
approved by each Vendor and indicated on the vendor's contract ordering instructions to
perform certain services in accordance with this Contract. Information on Certified Minority
Business Enterprises (CMBE) is available from the Office of Supplier Diversity.
Florida Governor Charlie Crist signed Executive Order 07 -126, titled "Leadership by Example:
Immediate Actions to Reduce Greenhouse Gas Emissions from Florida State Government." As
such, certain products offered under this Contract are ENERGY STAR 4.0 and /or EPEAT
Bronze certified, or greater. Customers should use environmentally friendly products whenever
possible.
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Contractors - American Power Conversion (APC) / Category 5: UPS, Surge Suppression D.,..., ' _4� 1
6/25/2013 16.E.4.
MyFloridaHome Contact DMS Site Map Notification Settings Notify Me
Department of Management Services > Business Operations > State
Purchasing > Vendor Information > State Contracts, Agreements and Price
Lists > State Term Contracts > Network Infrastructure - Eauipment and
Services > Contractors by Category > Category 5: UPS., Surge Suppression
Batteries > Contractors - American Power Conversion (APC)
American Power Conversion (APC)
Florida Climate
CBE Code Friendly Preferred
Products
A - Non- I Yes
Minority
Category Awarded: 5
Contact Information
Vendor:
FL Minority
Business
Designation:
Vendor FEIN:
Contact:
Title:
Street Address:
Phone Number:
Email Address:
Ordering Information
Recycled Utilizes
Products Authorized
Resellers
No I Yes
Coverage
Area
Statewide
American Power Conversion (APC Sales & Service)
(Non- minority)
05- 0495780
Jay Bogosian
Contract Administrator
281 Meadow Lane, Middletown, RI 02842
401 -619 -2303
Customers should (CLICK HE
direct orders to: 74.50 kB)
(vnd.ms -excel
Note: Each Dealer / Reseller is listed on a separate tab in
this worksheet. Only those with "Green Tabs" are APPROVED
Dealers / Resellers.
http:// www .dms.myflorida.com/business_0- packet Page - 1187 - lasing /vendor_information/... 5/29/2013
10-1
6/25/2013 16.E.4.
venaor
GovConnection, Inc.
FL Minority Business Designation:
A (Non- minority)
Vendor FEIN:
52- 1837891
Contact:
Renee Porcelli
Title:
Contract Specialist
Street Address:
732 Milford Rd.
Merrimack, NH 03054 -4633
Phone Number:
603 - 683 -2807
Toll Free Number:
800- 800 -0019 x2807
Fax Number:
603 - 683 -0191
Email Address:
rnnrrplliarinvirnnnortinn rnm
Customers should direct orders to: IThaddeus Susara
State of FL Vendor Number:
F- 521837891 -006
Mailing Address:
2150 Post Rd.
Fairfield, CT 06824 -5669
Phone Number:
800- 800 -0019 x 75015
Toll Free Number.
800- 800 -0019 x 75015
Ordering Fax Number:
603- 683 -1166
Email Address:
tsusaraQnnvrnnnartinn mm
(Remit Address: Box 81018
Woburn, MA 01813 -1018
Packet Page -1188-
6/25/2013 16.E.4.
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