Agenda 06/25/2013 Item #16C26/25/2013 16.C.2.
EXECUTIVE SUMMARY
Recommendation to approve and ratify staffs extension of Contract No. 11 -5749, "Electrical
Upgrades at the South County Water Reclamation Facility," with Gulf States Electric, Inc., in
order to process the Contractor's final invoice for work completed at the South County Water
Reclamation Facility.
OBJECTIVE: Approve and ratify staffs authorization of an extension to expired Contract No. 11 -5749.
CONSIDERATIONS: When the original installation for this project was completed, it was not
anticipated that the tinned copper cable and hardware used in the installation would show signs of
premature deterioration at certain locations. After samples of the cable and hardware used were sent to an
independent materials lab for analysis, it was determined that the high concentrations of hydrogen sulfide
at these locations were causing the tinned copper cable and hardware to stain and become corroded. The
materials lab also determined that aluminum cable and hardware was virtually unaffected by the hydrogen
sulfide and recommended that the county should consider replacing the tinned copper cable and hardware
with aluminum.
The time extension being requested is to account for the additional time it took the materials lab to do its
study, the removal of the affected tinned copper cable and hardware in the affected areas, and the
installation of the replacement aluminum cable and hardware.
FISCAL IMPACT: This project is funded with previously budgeted funds and is consistent with the
FY12 Capital Budget approved by the Board on September 22, 2011. The source of funding is the
Wastewater User Fee Fund (414). No additional funds are required as a result of this change order for
time.
LEGAL CONSIDERATIONS: This item has been reviewed as to form and legality, and requires
majority vote for Board approval.- KN
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex- officio the Governing Board of
the Collier County Water -Sewer District, approve and ratify staff s extension of Contract No. 11 -5749,
"Electrical Upgrades at the South County Water Reclamation Facility," with Gulf States Electric, Inca in
order to process the contractor's final invoice for work completed at the South County Water Reclamation
Facility.
Prepared By: Oscar P. Martinez, P.E., PMP, Sr. Project Manager, Public Utilities Planning and Project
Management Department.
Attachments: Change Order Backup Documentation
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6/25/2013 16.C.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.2.
Item Summary: Recommendation to approve and ratify staff's extension of Contract No.
11 -5749, "Electrical Upgrades at the South County Water Reclamation Facility," with Gulf States
Electric, Inc., in order to process the Contractor's final invoice for work completed at the South
County Water Reclamation Facility.
Meeting Date: 6/25/2013
Prepared By
Name: Oscar Martinez
Title: Project Manager, Senior,Public Utilities Engineeri
5/24/2013 9:50:28 AM
Approved By
Name: WallerDale
Title: Plant Manager,Wastewater
Date: 5/27/2013 7:30:01 PM
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 5/29/2013 8:42:55 AM
Name: HapkeMargie
Title: Operations Analyst, Public Utilities
Date: 5/29/2013 1:08:23 PM
Name: JacobsSusan
Title: Operations Analyst, Public Utilities
Date: 5/30/2013 10:22:35 AM
Name: JohnsonScott
Title: Purchasing Agent,Purchasing & General Services
Date: 5/30/2013 3:59:26 PM
Name: JohnssenBeth
Date: 5/31/2013 3:22:49 AM
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Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 5/31/2013 2:42:57 PM
Name: PajerCraig
Title: Project Manager, Senior,Public Utilities Engineeri
Date: 6/5/2013 2:02:07 PM
Name: Joseph Bellone
Title: Manager - Utility Billing & Cust Serv.,Utilities F
Date: 6/7/2013 12:08:49 PM
Name: ChmelikTom
Title: Director, Public Utilities Engineering
Date: 6/12/2013 4:02:03 PM
Name: NoellKevin
Title: Attorney of Record (CAO)
Date: 6/13/2013 4:03:42 PM
Name: YilmazGeorge
Title: Administrator, Public Utilities
Date: 6/16/2013 12:43:36 PM
Name: MuckelCynthia
Title: Applications Analyst,Information Technology
Date: 6/18/2013 8:51:42 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 6/18/2013 9:24:59 AM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 6/18/2013 3:58:48 PM
Name: OchsLeo
Title: County Manager
Date: 6/18/2013 6:07:08 PM
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6/25/2013 16.C.2.
G
COM- coupay
Adrnit;ardh-e Sav oes Uivis m
pad as:ry
® Contract Change Request
6/25/2013 16.C.2.
L___
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #:
Change #: 6
PO/Work Order #:
Project Name: Electrical Upgrades at
11-5749
113/13
4500133689
SCWRF
Project M.
Project Manager: Oscar
Department: PUPPMD
Contractor/Firm Name: Gulf States
70079.1.2
P. Martinez
Other(specify): Time extension
Electric
Original Contract/Work Order Amount'„ ..4. $06,970 D0: 51,t5?, Original BCC Approval Date; Agenda Item
W9 #
Current BCC Approved Amount "8D701p? Last BCC Approval Date; Agenda item #
Current Contract/Work Order Amount: 80t)9701i0` 94;Q9 1 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $a t0 0.00% Total Change from Original Amount
Revised Contract/Work Order Total $800,970.00 0,00% Change from Current BCC Approved Amount
Cumulative Changes $0.0011 0:00% Change from Current Amount
J z Cortyplefion date, Destno ton of the I asks} Change; and Rationale :for the %Change
1
Original completion date: 8116/12
Last approved completion date:
Revised completion date (includes this
Desi n Professional
113/13
change): 5 /3/13
l Number of days added: 120
Each step on the contract modification checklist form has been reviewed prior to me
i
submitting for approval (this box must be initialed by Project Manager)
Add new tasks)
Change task(s)
Delete taskts)
Other(specify): Time extension
1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or the additional
days added: Extend project completion date 120 days to 513113 to allow time to replace tinned copper cable and hardware.
2. Provide detailed rationale for the requested change: Additional time is required to account for replacement of
tinned copper cable and hardware used in the installation with aluminum cable and hardware; aluminum is not showing signs
of deterioration in areas where high concentrations of hydrogen sulfide are present. The tinned copper cable and hardware
used have been staining the walls and have shown signs of premature deterioration.
3. Provide explanation why change was not anticipated in original scope of work: When the original installation for
this project was done, it was not anticipated that the tinned capper cable and hardware used in the installation would cause
unsightly staining of walls and show signs of premature deterioration.
4. Describe the impact If this change is not processed: If this change is not processed, the County would not be able
i
to correct the problem causing the unsightly stains in the walls and, in addition to increasing painting expenses, ultimately j
have to accept a shortened life expentancy for the cable and hardware.
i
Type of Change! iYlodification
1. Planned/ Elective 2. Unforeseen conditions/circumstance I D 3. Quantity or p rice adjustment
4. Correction of errors 5. Value added 6. Schedule adjustment
- Change Requested
Contractor /Consultant
Owner
Using Department
Desi n Professional
Re ulato Aoenc s eci
Other s eci
Purchasing Professional Parbci ated in Negotiation of Change / Modification: LJ Yes LJ No
Approved by: ','; /`' �t:� �.
Date: r f `f 2 , !l
Name and Title: Oscar P. M nez, Se r ro' ct Manager
Reviewed by:
Date: t
Procurement Strategist`s N me'
7
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` Revised: 5/16112
1
CHANGE ORDER
CHANGE ORDER NO. 6
TO: Gulf States Electric, [ne,
4585 Progress Ave.
Naples, Ff.
DATE: 12117112
PROJECT NAME: Electrical Upgrades to SCWRr-
PROJFCT NO.: 70079. 1.
Under our AGREEmENT dated 'December 19. 2011
CONTRACT NO. Bid 11-5749
BCC Date: 10125111
Agenda Item: 16C
p
6/25/2013 16.C.2.
You hereby are authorized and directed to make the following change(s) in accordance with
terms and conditions of the Agreement: Work, Order time to be extended to 5! VI 3.
FOR 1-1IF (Additive) (Deductive) Sum ot' $-0.(*. zero dollars &- zero cents..
Original Agreement Amount $800.970.00
Sum of Previous Changes $0 —0
This Change Order add or deduct $0.00
Present Agreement Amount $900970-00
The time for completion shall be increased by 120 calendar days due to this Change Order.
Accordingly. the Contract Time is iiow 50() calendar days. The final completion date is 1311 �
_1. Your
acceptance of this Change Order shall cx)nstitute to modification to our Agreement and will be
performed su�ject to all the same terms and conditions as contained in our A-recincia indicated above,
as fully as if the same were repeated in this acceptance, The adjustment, if any, to the Agreement shall
constitute a full and final settlement of any and all claims of the Cronrractor arising out of or rLiated to
the change set forib herein, including claims for impact and delay costs.
Prepared by: Date:
Oscar P. Martind . P.E.., J'MTI�, Project Manager
PUPPMD
Accepted by: afd-q,— - Date: Aza'ka-
Rog
Cnrlf "itateS El.ectri c('Ve.
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6/25/2013 16.C.2.
Approved by: � Nil C P, 4 C � Date: //I lz�3-
Tom 96melik, P.E... PMP, PUPPMD Director
Approved by:
Date:
George az, D., Division Administrator NR
Approved by: Date:
Nicole Parker, Procurement Strategist
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