Agenda 06/11/2013 Item #16D116/11/2013 16. D.11.
EXECUTIVE SUMMARY
Recommendation to approve a budget amendment in the amount of $91,188 for continuation of
services and accept grant funds for Year 2 for the Retired Senior Volunteer Program (RVSP) from
the Corporation for National and Community Service. (Fiscal Impact $91,118)
OBJECTIVE: To continue the award winning county wide volunteer program and allow the
county to continue to sponsor the program that adds man hours and resources back into the
community.
CONSIDERATIONS: Sponsored since 1990 by Collier County, RSVP places seniors in over
50 non - profit organizations and County Agencies for community service. The purpose of the
RSVP grant program is to develop a coordinated, county agency -wide volunteer program. RSVP
matches volunteers with agencies requesting senior volunteers to help serve the needs of the
community. Housing, Human and Veteran Services (HHVS) will continue to administer this
project.
In 2012, almost 450 RSVP volunteers contributed 33,672 hours of service to County residents, a
computed benefit to the County at large in excess of $639,768. Accepting the grant award will
provide funding to allow this award - winning program to continue its service to Collier residents,
many of whom are the most vulnerable members of our community.
RSVP is a three year grant program with a period of 7/1/2012 to 6/30/2015 and a total grant
award of $165,066. The second year grant period is 7/1/2013 to 6/30/2014. The award amount
for the second year is $56,022, this award reflects a $1,500 increase over year 1 and year 3 for
technical assistance and training augmentation activities.
The total project cost for Year 2 is $91,188. This includes an increased match from the prior
year to cover the match due to increased costs. The increased costs results from the inclusion of
a professional grant coordinator to the program. A professional grant coordinator will provide an
additional level of assurance that compliance with grantor and single audit requirements are met,
and will also represent an additional level of professionalism in carrying out and expanding on
the grantor requirements. The total project cost prior to the increased costs was $80,031,
necessitating a match of $24,009 (30 %). To support the full cost of the program the match will
be $35,166 (38.6°/x) which will be met through a combination of cash match in the amount of
$22,045 and in -kind services in the amount of $13,121. The cash match is being met from
available reserves and carry forward as outlined in the fiscal impact section.
These in -kind services are to be provided by the County in the form of liability insurance and the
use of the County Parks' rooms. The grant coordinator will continue to work toward increasing
in -kind contributions to promote expansion of the program and volunteer recognition activities
through community donations.
The notice of the award is pending but email notification that this grant will be awarded to
Collier County has been received from the grantor agency, the Corporation for National and
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Community Service. In order to avoid a disruption of services for this program and to ensure that
funds are available at the beginning of this grant period, it is requested that budget amendments
are approved and processed for this grant.
The actual award document will be brought back to the Board of County Commissioners for
approval and formal acceptance if different. If at that time, the award amount changes, which is
unanticipated, a budget amendment adjustment will be requested to match the actual award. The
budget amendment is required due to timing differences between the grantors providing award
notice and the time it take to process a budget amendment to appropriate new grant revenues.
Without budget in place by July 1 st, which is the beginning period of availability of the recurring
grant award, the RSVP and staff will need to cease operations as no appropriated budget will be
available to process operational expenses, including payroll
FISCAL IMPACT: The total project cost for FY 13 -14 RSVP is expected to be $91,188, where
$56,022 is grant funded; $13,121 in- kind donation and $22,045 from grant reserves and interest
within Miscellaneous Grant Fund 116 and Senior Services Fund 123 to meet the remaining
program expense and fulfill cash match. Budget amendments are necessary to recognize grant
revenue and the cash match within the Human Services Grants Management System Funds
(707/708) for Project 33269.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
LEGAL CONSIDERATIONS: This item raises no legal issues and requires majority vote for
approval. - JAB
RECOMMENDATION: Recommendation to approve the budget amendment and accept the
award of the Senior Corps Retired and Senior Volunteer Program (RSVP), to the Corporation for
National and Community Service, for the continuation of the Collier County sponsored RSVP
program which will provide grant funds in the amount of $56,022 for Year 2.
PREPARED BY: Kristi Sonntag, Manager Federal /State Grants, Housing, Human and Veteran
Services
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6/11/2013 16. D.11.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16. D. 16. D. 11.
Item Summary: Recommendation to approve a budget amendment in the amount of
$91,188 for continuation of services and accept grant funds for Year 2 for the Retired Senior
Volunteer Program (RVSP) from the Corporation for National and Community Service.
Meeting Date: 6/11/2013
Prepared By
Name: SonntagKristi
Title: VALUE MISSING
5/15/2013 8:47:41 AM
Approved By
Name: DeSearJacquelyn
Title: Accountant,Housing, Human & Veteran Services
Date: 5/17/2013 11:43:34 AM
Name: GrantKimberley
Title: Interim Director, HHVS
Date: 5/29/2013 12:01:59 PM
Name: BetancurNatali
Title: Operations Analys, Parks & Rec -NCRP Admin
Date: 5/30/2013 8:22:48 AM
Name: Joshua Thomas
Title: Grants Support Specialist,
Date: 5/30/2013 9:46:47 AM
Name: CarnellSteve
Title: Director - Purchasing/General Services,Purchasing
Date: 5/30/2013 12:26:52 PM
Name: BelpedioJennifer
Title: Assistant County Attorney,County Attorney
Date: 5/30/2013 3:40:44 PM
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Name: KlatzkowJeff
Title: County Attorney
Date: 5/31/2013 10:16:02 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 6/3/2013 3:01:24 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 6/5/2013 11:01:07 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 6/5/2013 1:03:39 PM
Name: OchsLeo
Title: County Manager
Date: 6/5/2013 3:29:01 PM
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From: Metayer, Betsheell [mailto:BMetayer @cns.gov]
Sent: Thursday, May 16, 2013 1:48 PM
To: SonntagKristi
Cc: DeSearJacquelyn
Subject: Final Fiscal Year 2013 Budget Guidance for 2013
Importance: High
Corporation for National & Community Service
To: Kristi Sonntag, Manager Federal /State Grants
Jacquelyn DeSear, Accountant
From: Betsheell Metayer, State Program Specialist
Date: Thursday, May 16, 2013
Re: Final Fiscal Year 2013 Budget Guidance for 2013
On March 26, 2013, President Obama signed into law a continuing resolution that will fund the
federal government, including the Corporation for National and Community Service (CNCS),
through September 30, 2013.
CNCS has now completed all of the internal processes that are necessary prior to issuing
guidance to you. The final Fiscal Year 2013 budget for the RSVP program resulted in a reduction
of 5.23 percent at the national level. In recognition of the 20% reduction to RSVP grants in FY
2011, Senior Corps used multiple cost containment strategies in order to offset the FY 2013
reduction to RSVP grantees. As a result, for FY 2013 both newly awarded RSVP grants and
continuation grants will receive the full FY 2012 funding amount as well as an additional one-
time augmentation of $1,500. The purpose of this $1,500 augmentation is to support the
capacity of RSVP grantees to participate in training and technical assistance (T /TA)
opportunities. For example, you can use the additional one -time $1,500 in funds for conference
registration fees, travel to and from T /TA events, and /or a new computer, software, or other
investments to help you participate more fully in online training, such as the Senior Corps 2013
Virtual Conference.
The CNCS Florida State Office strongly encourages all Senior Corps Program Directors to budget
$700 in Long Distance Travel from the one -time augmentation in order to attend an upcoming
training forum to be held November 13 -15, 2013 at located at South Florida State College,
sponsor of RSVP of Highlands County, in Avon Park, FL. If additional funds are available,
additional project staff (not allowable for Advisory Council members) may attend with prior
CNCS approval.
During the next Florida Association for Volunteer Resource Management training forum we will
hold breakout sessions for Senior Corps Program Directors to provide face -to -face
opportunities to discuss new ways to engage volunteers, programmatic and fiscal management,
as well as, share best practices to ensure that volunteers have impactful experiences.
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The CNCS Florida State Office will provide more details as planning gets underway. In the
interim, we hope you will take advantage of this opportunity to meet, learn and network along
with a diverse group of volunteer resource management professionals and Senior Corps peers
from across Florida.
You are not required to accept the additional one -time funds for T /TA. If you determine that
you have sufficient funds and would prefer not to include the one -time $1,500 in funds, please
send me an email to document your decision to refuse the one -time funds.
This letter assumes that you will accept the one -time T /TA funds and provides you with
guidance on how to revise your current grant application and re- submit it so that CNCS can
proceed with the federal funds award process for your Fiscal Year 2013 grant. In order to
enable the Corporation for National and Community Service to award funds to your
organization prior to July 1, 2013, we ask for your immediate attention to this matter. For Fiscal
Year 2013, your new base level is referenced below.
Fiscal Year 2013 Federal Funding Level
Budget Period (one year): 7/1/2013 — 6/30/2014
Fiscal Year 2013 Total Federal funding level: $54,522
One -time Funds Augmentation to Support T /TA Activities and /or Investments: $1,500.00
Instructions
Please revise your budget to incorporate the one -time $1,500 augmentation of funds. Please
re- submit the application in eGrants by no later than 5.00 PM Eastern Time on May 23 2013.
Detailed instructions to assist you in this process are provided below.
In order to revise your grant budget and re- submit the application in eGrants, please follow
these steps:
1) Access your FY 2013 continuation application
Your FY 2013 application has been returned to you in eGrants.
To locate and edit the application:
• Log into eGrants
From eGrants homepage, under View My Grants /Applications, locate and click
on "1 Grantee edit of application or report".
2) Modify your budget to reflect $54,522, the baseline CNCS total share, plus the $1,500
augmentation
• Once you have located the- FY 2013 application, click on Edit
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On the left side of the screen, select Budget Section I
Edit one or more line items in the budget to include the addition $1,500 in CNCS
share
Note: The $1,500 augmentation is to support training and technical assistance
needs related to the administration of your Senior Corps grant. Following are
some examples of appropriate line items where these funds could be budgeted:
o Section I: Other Volunteer Support Costs, Staff Training- to cover costs of
attending a local Senior Corps - related training event
o Section I: Other Volunteer Support Costs, Supplies- to purchase software,
hardware, or other equipment to enable full participation in the Senior
Corps Virtual Conference
Please confer with your State Program Specialist if you have any questions about
where to include the $1,500 augmentation in your budget.
• Click on button to Validate the Budget
3) Complete the Authorization, Assurances, and Certifications
4) Re- submit the application
Once the authorization, assurances and certifications are complete, please click on
"Submit ".
Thank you for your immediate attention to this matter so that we can ensure timely award of
your FY 2013 grant. If you have any questions about the process please do not hesitate to
contact me.
Sincerely,
Betsheell Metayer
State Program Specialist
Betsheell Metayer
State Program Specialist
CNCS Florida State Office
3165 McCrory Place
Suite 115
Orlando, FL 32803
407 - 648 -6495 PHONE
407- 648 -6116 FAX
www.nationalservice.gov
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