Agenda 06/11/2013 Item #16D 56/11/2013 16.D.5.
EXECUTIVE SUMMARY
Recommendation to approve the submittal of a grant application through the Federal Transit
Administration (FTA) Transportation Electronic Award Management (TEAM) System for the
2012/2013 Federal Highway Administration (FHWA) Flexible Funds in the amount of $1,186,055.
OBJECTIVE: To obtain grant funds for the construction of improvements to the Collier Area
Transit Administration, Operations & Maintenance facility located at 8300 Radio Road for Fiscal
Year 2012/2013 in the amount of $1,186,055.
CONSIDERATION: On February 8, 2013, the Metropolitan Planning Organization Board
adopted a Transportation Improvement Plan amendment to include funding for improvements at
the CAT Administration, Operations & Maintenance Facility in the amount of $1,186,055. The
funds in this grant application will be used to fund the purchase of fuel equipment, pumps, lights,
tanks, inventory tracking and security equipment as well as required civil site work. In order to
utilize these funds for a Transit project, the funds must be entered into the Federal Transit
Administration (FTA) Transportation Electronic Award Management (TEAM) System. The
application has been prepared and attached for the Board's approval.
The total estimated construction costs for phase 1 and 2 improvements to the CAT
Administration, Operations & Maintenance facility are $4,674,185, this amount is based on the
60% design plans and is expected to be further refined as 100% plans are received. Several
grants are being utilized to fund this project: the total amount of funding currently anticipated
from various FTA grants (inclusive of this application) is $4,621,063.00. FTA establishes a
useful life range of 40 -50 years for the minimum useful life of a facility. Based on FTA's
guidance, building and facilities (concrete, steel and frame construction) have a minimum useful
life of 40 years. Maintenance costs for the existing facility are currently included in the adopted
budget, increased maintenance costs for the improvements are being considered as part of the
design process and will be provided prior to bid award.
The grant process requires transit projects to provide a 20% match. Collier County has requested
approval from the Florida Department of Transportation (FDOT) for the use of toll revenue
credits in the amount of $296,514 as a soft match for the grant.
After review and approval by FTA, the grant award is electronically executed in TEAM by the
Collier County BCC appointed designee, Stephen Carrell. Alternative Transportation Modes
(ATM) and Office of Management and Budget (OMB) grant compliance staff will also use this
electronic system to manage the projects and submit all required reports.
FISCAL IMPACT: Collier County has requested approval from the Florida Department of
Transportation for the use of toll revenue credits in the amount of $296,514 as soft match for
$1,186,055 in FY 13 Capital Grant Funds. A budget amendment will be required to recognize
the funds when FTA awards the grant to Collier Area Transit through TEAM.
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6/11/2013 16.D.5.
LEGAL CONSIDERATIONS: This item has been reviewed as to form and legality, and
requires majority vote for Board approval. —SRT
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
RECOMMENDATION: That the Board authorizes Collier Area Transit to apply and submit
the attached grant application for the 2012/2013 Federal Highway Administration available flex
funds in the amount of $1,186,055.
Prepared by: Trinity Scott, Public Transit Manager
Attachment: Grant Application
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6/11/2013 16.D.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.5.
Item Summary: Recommendation to approve the submittal of a grant application through
the Federal Transit Administration (FTA) Transportation Electronic Award Management (TEAM)
System for the 2012/2013 Federal Highway Administration (FHWA) Flexible Funds in the
amount of $1,186,055.
Meeting Date: 6/11/2013
Prepared By
Name: ScottTrinity
Title: VALUE MISSING
5/9/2013 1:06:00 PM
Submitted by
Title: VALUE MISSING
Name: ScottTrinity
5/9/2013 1:06:01 PM
Approved By
Name: SotoCaroline
Title: Management/Budget Analyst,Transportation Administr
Date: 5/9/2013 4:38:00 PM
Name: ArnoldMichelle
Title: Director - Alt Transportation Modes,Alternative Tr
Date: 5/20/2013 5:16:41 PM
Name: AlonsoHailey
Title: Operations Analyst, Public Service Division
Date: 5/23/2013 8:57:14 AM
Name: TeachScott
Title: Deputy County Attomey,County Attorney
Date: 5/24/2013 4:35:16 PM
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6/11/2013 16.D.5.
Name: CarnellSteve "" "''
Title: Director - Purchasing /General. Services,Purchasing
Date: 5/28/2013 2:48:51 PM
Name: OberrathKaren
Title: Senior Accountant, Grants
Date: 5/30/2013 2:41:22 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 5/30/2013 2:48:49 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 6/3/2013 9:14:21 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 6/3/2013 9:53:48 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 6/3/2013 2:34:09 PM
Name: OchsLeo
Title: County Manager
Date: 6/3/2013 3:38:45 PM
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March 12, 2013
Mr. Richard P. Shine
District Transit Program Administrator
Florida Department of Transportation, District One
Modal Development Office /Public Transit
Southwest Urban Area Office at the Fort Myers Operations Center
2981 North East Pine Island Road; Cape Coral, Florida 33909
Subject: REQUEST FOR TOLL REVENUE CREDIT AUTHORIZATION: For XU Funds transfer of
FY 12 -13 through FTA Grant application number FL -95 -X069
Dear Mr. Shine:
Collier County requests approval from the Florida Department of Transportation for the use of
toll revenue credits in the amount of $296,514 as soft match for $1,186,055 in Capital funding
from the Collier Metropolitan Planning Organizations Urbanized Area (SU) funds. These funds
will be transferred to Collier County via FTA through XU Grant Funds Application number FL -95-
X069. The program of projects includes the purchase of fuel equipment and civil site work
required. This project is a rehabilitation /renovation project for the Collier Area Transit
Operations Administration and Maintenance Facility, an existing facility. This facility was
purchased by Collier County using local funds. The funds in this grant application will be used to
complete this phase of the project and will consist of the purchase of fuel equipment, pumps,
lights, tanks, inventory tracking and security equipment as well as required civil site work.
County and Specific
Collier County
Transit System Name
Collier Area Transit
Local Contact Person's Name,
Trinity Scott, Public Transit Manager
Title, Full Address, and
3299 E. Tamiami Trail, Suite 103, Naples, Florida
Telephone Contact
34112
Information & e -mail address
239 -252 -5832
trinityscottPcolliergov.net
Date When Local Transit
System Will File the Federal
1/1/13
Grant Application with FTA
Federal Fiscal Year
FY 2013
FTA Program (e.g., 5307)
and
Federal Grant Number
Section XU Funds via FTA 5307
(including Earmark Number)
FL -95 -X069
Type of Project
(Capital or operating)
Capital
Financial Management
FM 433753- 1 -94 -01
Alternative Transportation Modes - 3299 Tam ami Trail East, Suite 103 - Naples, Florida 34112-5746 - 239-252-5840 • FAX 239 - 252.6628 - mm.coiliergov.net
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6/11/2013 16.D.5.
Number
State Transportation
Improvement Program Pages
Amendment # 13 -06F
Number(s):
FAC /WP Fund 2013 FIAT pgm 16, $1,186,055.00
The program of projects includes the purchase of fuel
equipment and civil site work required. This project is a
Purpose of the Grant
rehabilitation /renovation project for the Collier Area Transit
(Project Description)
Operations Administration and Maintenance Facility, an
existing facility. This facility was purchased by Collier County
using local funds. The funds in this grant application will be
used to complete this phase of the project and will consist of
the purchase of fuel equipment, pumps, lights, tanks,
inventory tracking and security equipment as well as
required civil site work.
Total Project Cost
$1,482,569
Federal Amount of Grant
$1,186,055
Amount of Toll Revenue
Credit (Soft Match)
$ 296,514
Please let me know of your approval at your earliest opportunity. We will be most happy to
respond to any request for additional information you may have.
Sincerely,
Trinity Scott
Public Transit Manager- CAT
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can
6/11/2013 16. D. 5.
DOT FTA
U.S. Department of Transportation Federal Transit Administration
Application
Recipient ID:
1032
Recipient Name:
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
Project 1D:
FL -95 -X069
Budget Number:
1 - Budget Pending Approval
Project Information:
Collier Area Transit Capital Assistance
Part 1: Recipient Information
Project Number:
FL -95 -X069
Recipient ID:
1032
Recipient Name:
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
Address:
3301 TAMIAMI TRAIL EAST, NAPLES, FL 34112 4961
Telephone:
(239) 213 -5812
Facsimile:
(239) 659 -5787
Union Information
Recipient ID:
1032
Union Name:
TRANSPORT WORKERS UNION, AFL -CIO
Address 1:
122 Dixie Lane
Address 2:
City:
Cocoa Beach, FL 32931
Contact Name:
Kevin Smith
Telephone:
(866) 795 -4255
Facsimile:
E -mail:
jptwu500 @aol.com
Website:
Recipient ID:
1032
Union Name:
TRANSPORT WORKERS UNION, AFL -CIO
Address 1:
122 Dixie Lane
Address 2:
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6/11/2013 16.D.5.
City:
Cocoa Beach, FL 32931
Contact Name:
Kevin Smith
Telephone:
(866) 795 -4255
Facsimile:
(321) 784 -8847
E -mail:
Kevin.Smith @SCLS- LLC.com
Website:
$1,186,055
Part 2: Project Information
Project Type:
Grant
Gross Project
Cost:
$1,186,055
Project Number:
FL -95 -X069
Project Description:
Collier Area Transit Capital
Assistance
Adjustment Amt:
$0
Total Eligible Cost:
$1,186,055
Recipient Type:
County Agency
Total FTA Amt:
$1,186,055
FTA Project Mgr:
Chris White, 404 - 865 -5619
Total State Amt:
$0
Recipient Contact:
Trinity Scott, 239 - 252 -5832
Total Local Amt:
$0
New /Amendment:
New
Other Federal
Amt:
$0
Amend Reason:
Initial Application
Special Cond Amt:
$0
Fed Dom Asst. #:
20507
Special Condition:
None Specified
Sec. of Statute:
5307 -3
S.C. Tgt. Date:
None Specified
State Appl. ID:
None Specified
S.C. Eff. Date:
None Specified
Start/End Date:
Jul. 01, 2013 -Dec. 31, 2015
Est. Oblig Date:
None Specified
Recvd. By State:
Pre-Award
Authority?:
Yes
EO 12372 Rev:
Not Applicable
Review Date:
None Specified
Fed. Debt
Authority ?:
Final Budget ?:
No
No
Planning Grant ?:
Program Date
(STIP /UPWP /FTA
Prm Plan) :
NO
Oct. 01, 2012
Program Page:
180
Application Type:
Electronic
Supp. Agreement ?:
No
Debt. Delinq. Details:
Urbanized Areas
UZA ID UZA Name
123610 BONITA SPRINGS, FL
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IN T; rrn_ __ in � �n i 1)
EM
6/11/2013 16.D.5.
Congressional Districts
State ID
District Code
District Official
12
12
Adam H Putnam
Project Details
These flex funds will be utilized for the purchase of fuel equipment and civil site work required. This project is a
rehabilitation /renovation project for the Collier Area Transit Operations Administration and Maintenance Facility,
an existing facility. This facility was purchased by Collier County using local funds. The funds in this grant
application will be used to complete this phase of the project and will consist of the purchase of fuel equipment,
pumps, lights, tanks, inventory tracking and security equipment as well as required civil site work. Collier County
will be using Toll Revenue Credits for the 20% match. A copy of the request to FDOT for use of Toll Revenue
Credits has been provided to FTA. The FDOT Toll Revenue Credit is for $296,514. Also, the final signed CE
concurrence letter from FTA has been attached for your use.
Earmarks
No information found.
Security
No — We will not expend at least 1% of the 5307 funds in this grant application for security purposes.
1. No Deficiency found from threat /vulnerability assessment.
Grant applicant has conducted a threat and vulnerability assessment and finds there are no deficiencies
that require additional investment in security projects at this time. [The threat and vulnerability
assessment is No.8 in Top 20 Security Action list at http: / /transit-
safety.volpe.dot. gov /security /S ecuritylnitiatives /Top20 /default. asp]
Part 3: Budget
Project Budget
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Quanj[tyl
FTA Amount
Tot. Elio. Cost
SCOPE
114 -00 BUS: SUPPORT EQUIP AND
FACILITIES
0
$1,186,055.00
$1,186,055.00
ACTIVITY
11.44.03 REHAB /RENOVATE -
ADMIN /MAINT FACILITY
0
$1,186,055.00
$1,186,055.00
Estimated Total Eligible Cost:
$1,186,055.00
Federal Share:
$1,186,055.00
Local Share:
$0.00
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6/11/2013 16.D.5.
OTHER (Scopes and Activities not included in Project Budget Totals)
None
No Amendment Funding Source information is available for the selected proiect
Alternative Fuel Codes
11.14.00
BUS: SUPPORT EQUIP AND FACILITIES
Diesel Fuel
11.44.03
REHAB /RENOVATE - ADMIN /MAINT FACILITY
Diesel Fuel
Extended Budget Descriptions
114 -00
BUS: SUPPORT EQUIP AND FACILITIES
1 0
$1,186,055.00
$1,186,055.00
Jul. 22, 2013
These flex funds will be utilized for the purchase of fuel equipment and civil site work required. This project is a
rehabilitation /renovation project for the Collier Area Transit Operations Administration and Maintenance Facility,
an existing facility. This facility was purchased by Collier County using local funds. The funds in this grant
application will be used to complete this phase of the project and will consist of the purchase of fuel equipment,
pumps, lights, tanks, inventory tracking and security equipment as well as required civil site work. Collier County
will be using Toll Revenue Credits for the 20% match.
The project will be bid following Collier County and Federal Transit
Administration procurement guidelines. The contract will be awarded to the
11.44.03
REHAB /RENOVATE - ADMIN /MAINT TOT
FACILITY
$1,186,055.00
$1,186,055.00
These flex funds will be utilized for the purchase of fuel equipment and civil site work required. This project is a
rehabilitation /renovation project for the Collier Area Transit Operations Administration and Maintenance Facility,
an existing facility. This facility was purchased by Collier County using local funds. The funds in this grant
application will be used to complete this phase of the project and will consist of the purchase of fuel equipment,
pumps, lights, tanks, inventory tracking and security equipment as well as required civil site work. Collier County
will be using Toll Revenue Credits for the 20% match.
unanges since the Prior Budget
No information found.
Part 4. Milestones
11.44.03 REHAB /RENOVATE - ADMIN /MAINT
FACILITY
0 $1,186,055
$1,186,055
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Milestone Description
Est. Comp. Date
1.
RFP /IFB Issued
Jul. 22, 2013
The project will be bid following Collier County and Federal Transit
Administration procurement guidelines. The contract will be awarded to the
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._ � ���, � �. _�L /♦ __ _r _ _ _ __ icr• r rtr• r A!� -TTTTI uninn�� --
6/11/2013 16.D.5.
Part 5. Environmental Findings
114403 REHAB /RENOVATE - 0 $1,186,055 $1,186,055
ADMIN /MAINT FACILITY
Finding No. 1 - Class II(c)
C08 - Maintenance, rehab, reconstruction of facilities
Maintenance, rehabilitation, and reconstruction of facilities that occupy substantially the same geographic
footprint and do not result in a change in functional use, such as: improvements to bridges, tunnels, storage
yards, buildings, stations, and terminals; construction of platform extensions, passing track, and retaining
walls; and improvements to tracks and railbeds.
C09 - Assembly or construction of facilities
Assembly or construction of facilities that is consistent with existing land use and zoning requirements
(including floodplain regulations) and uses primarily land disturbed for transportation use, such as: buildings
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vendor with the best value. The Bid is expected to be issued in 2013 and
construction is expected to be completed by December 2015. These flex
funds will be utilized for the purchase of fuel equipment and civil site work
required. This project is a rehabilitation /renovation project for the Collier Area
Transit Operations Administration and Maintenance Facility, an existing
facility. This facility was purchased by Collier County using local funds. The
funds in this grant application will be used to complete this phase of the
project and will consist of the purchase of fuel equipment, pumps, lights,
tanks, inventory tracking and security equipment as well as required civil site
work. Collier County will be using Toll Revenue Credits for the 20% match.
2.
Contract Award
Dec. 31, 2013
The project will be bid following Collier County and Federal Transit
Administration procurement guidelines. The contract will be awarded to the
vendor with the best value. The Bid is expected to be issued in 2013 and
construction is expected to be completed by December 2015. These flex
funds will be utilized for the purchase of fuel equipment and civil site work
required. This project is a rehabilitation /renovation project for the Collier Area
Transit Operations Administration and Maintenance Facility, an existing
facility. This facility was purchased by Collier County using local funds. The
funds in this grant application will be used to complete this phase of the
project and will consist of the purchase of fuel equipment, pumps, lights,
tanks, inventory tracking and security equipment as well as required civil site
work. Collier County will be using Toll Revenue Credits for the 20% match.
3.
Contract Complete
Dec. 31, 2015
The project will be bid following Collier County and Federal Transit
Administration procurement guidelines. The contract will be awarded to the
vendor with the best value. The Bid is expected to be issued in 2013 and
construction is expected to be completed by December 2015. These flex
funds will be utilized for the purchase of fuel equipment and civil site work
required. This project is a rehabilitation /renovation project for the Collier Area
Transit Operations Administration and Maintenance Facility, an existing
facility. This facility was purchased by Collier County using local funds. The
funds in this grant application will be used to complete this phase of the
project and will consist of the purchase of fuel equipment, pumps, lights,
tanks, inventory tracking and security equipment as well as required civil site
work. Collier County will be using Toll Revenue Credits for the 20% match.
Part 5. Environmental Findings
114403 REHAB /RENOVATE - 0 $1,186,055 $1,186,055
ADMIN /MAINT FACILITY
Finding No. 1 - Class II(c)
C08 - Maintenance, rehab, reconstruction of facilities
Maintenance, rehabilitation, and reconstruction of facilities that occupy substantially the same geographic
footprint and do not result in a change in functional use, such as: improvements to bridges, tunnels, storage
yards, buildings, stations, and terminals; construction of platform extensions, passing track, and retaining
walls; and improvements to tracks and railbeds.
C09 - Assembly or construction of facilities
Assembly or construction of facilities that is consistent with existing land use and zoning requirements
(including floodplain regulations) and uses primarily land disturbed for transportation use, such as: buildings
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6/11/2013 16.D.5.
and associated structures; bus transfer stations or intermodal centers; busways and streetcar lines or other
transit investments within areas of the right -of -way occupied by the physical footprint of the existing facility
or otherwise maintained or used for transportation operations; and parking facilities.
C10 - Joint development of facilities
Development of facilities for transit and non - transit purposes, located on, above, or adjacent to existing
transit facilities, that are not part of a larger transportation project and do not substantially enlarge such
facilities, such as: police facilities, daycare facilities, public service facilities, amenities, and commercial,
retail, and residential development.
Part 6: Fleet Status
Fixed Route
Part 7. FTA Comments
General Review
Comment Title:
PM Comment
Before
Change
After
I.
Active Fleet
None Specified
Ref Section:
Budget Details
Comment:
A. Peak Requirement
17
0
17
B. Spares
6
0
6
C. Total (A +B)
23
0
23
D. Spare Ratio (B /A)
35.29%
0.00%
35.29%
II.
Inactive Fleet
A. Other
0
0
0
B. Pending Disposal
0
0
0
C. Total (A +B)
0
0
0
Ill.
Total (I.0 and II.C)
23
0
23
Part 7. FTA Comments
General Review
Comment Title:
PM Comment
Comment By:
Christopher White
Date Created:
Mar. 22, 2013
Date Updated:
None Specified
Ref Section:
Budget Details
Comment:
Please attach an overall project budget that includes brief scope & schedule to the grant
application in TEAM that identifies all project grant funds and indicate expected
expenditure of funds across this grant (and all sister grants funding this project).
Comment Title:
Civil Rights
Comment By:
Carlos A Gonzalez
Date Created:
Mar. 12, 2013
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l'_ A- .._ _. /�.... �___...L / A .-�1: ....�],.�.. /� 7] ___.TIY:. -� /[ 7: �__.TIY:. -�T) .. ,. ___0t/ T TTTI_
6/11/2013 16.D.5.
Date Updated:
Mar. 12, 2013
Ref Section:
Unknown
Comment:
FTA is working with grantee to finalize DBE Program - CR Concurrence /Approval Stamp
provided based on grantee progress toward completion.
Comment Title:
FDOT TRC Letter
Comment By:
Valencia D Williams
Date Created:
Mar. 12, 2013
Date Updated:
None Specified
Ref Section:
Unknown
Comment:
Attach the FDOT approval letter for the toll revenue credits.
Comment Title:
Flex funds
Comment By:
Valencia D Williams
Date Created:
Mar. 12, 2013
Date Updated:
Mar. 12, 2013
Ref Section:
Unknown
Comment:
Waiting on the FHWA funds to be flexed to FTA.
Comments to DOL
Comment Title:
DOL Certification
Comment By:
Valencia D Williams
Date Created:
Mar. 12, 2013
Date Updated:
Mar. 12, 2013
Ref Section:
Unknown
Comment:
Please consider this grant for DOL Section 5333(b) Certification. This grant application is
for rehab /renovation of administration facility. Please review this application for labor
certification in accordance with DOL Section 5333(b) Certification. The grantee contact is
Trinity Scott and she can be reached at (239) 252 - 5832'
TrinityScott@Colliergov.net
Part 8: Results of Reviews
The reviewer did not find any errors
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