Agenda 06/11/2013 Item #16D 46/11/2013 16.D.4.
EXECUTIVE SUMMARY
Recommendation to approve the FY13 Program of Projects and the submittal of a grant
application through the FTA Transportation Electronic Award Management (TEAM) System for
the FTA, 49 U.S.C. § 5339 FY13 grant funds estimated at $353,562.
OBJECTIVE: To obtain grant funds for the management of the Collier Area Transit (CAT)
system.
CONSIDERATIONS: The Alternative Transportation Modes (ATM) Department receives
federal grant funds for the management of CAT System under the Bus and Bus Facilities
Urbanized Area Formula Program (49 U.S.C. § 5339) to be used for transit capital projects as
defined by the Federal Transit Administration (FTA). It has been the general practice of FTA to
announce the grant appropriations for the current Fiscal Year during the months of December
through March. However, this year the apportionments were announced later than typical and
have been made available in incremental portions.
The first announcement of funds availability for the FY 2013 apportionment was announced in
the Federal Register on December 7, 2012, and consisted of 50% of the funding. The
announcement for 100% of the funds was made by FTA on May 8, 2013; however, funds will
not be available for obligation until publication in the Federal Register, which is forthcoming.
This incremental apportionment is the result of the passing of Moving Ahead for Progress in the
21St Century (MAP -21) and continuing resolution appropriations. CAT has prepared the
proposed Program of Projects and has taken it through the Public Involvement Process (PIP).
The project proposed for the anticipated appropriated funding may include, as funding permits:
Radio Road Transit Improvement, Operation, Administration, ADA & Security enhancements.
5339 FY 13 Pro ram of Project
Item
Description
Amount
Radio Road Operation, Administration, ADA
& Security Enhancements
Operations Facility
$353,562
Total Approximate Expected Amount
$353,562
In order to utilize these funds, a grant application must be entered into the Federal Transit
Administration (FTA) Transportation electronic Award Management (TEAM) System. The
application has been prepared and attached for the Board's approval.
The total estimated construction costs for phase 1 and 2 improvements to the CAT
Administration, Operations & Maintenance facility are $4,674,185, this amount is based on the
60% design plans and is expected to be further refined as 100% plans are received. Several
grants are being utilized to fund this project; the total amount of funding currently anticipated
from various FTA grants (inclusive of this application) is $4,621,063.00. FTA establishes a
useful life range of 40 -50 years for the minimum useful life of a facility. Based on FTA's
guidance, building and facilities (concrete, steel and frame construction) have a minimum useful
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6/11/2013 16.D.4.
life of 40 years. Maintenance costs for the existing facility are currently included in the adopted
budget, increased maintenance costs for the improvements are being considered as part of the
design process and will be provided prior to bid award.
The capital portion of the grant requires a 20% match. Collier County has requested approval
from the Florida Department of Transportation (FDOT) for the use of toll revenue credits in the
amount of $88,391 as a soft match for the grant.
After review and approval by FTA, the grant award is electronically executed in TEAM by the
Collier County BCC appointed designee, Stephen Carnell. Alternative Transportation Modes
(ATM) and Office of Management and Budget (OMB) grant compliance staff will also use this
electronic system to manage the project and submit all required reports.
FISCAL IMPACT: Collier County has requested approval from the Florida Department of
Transportation for the use of toll revenue credits in the amount of $88.391 as soft match for
$353,562 in FY 13 Capital Grant Funds. A budget amendment will be required to recognize the
funds when FTA awards the grant to Collier Area Transit.
LEGAL CONSIDERATIONS: This item has been reviewed as to form and legality, and
requires majority vote for Board approval. —SRT
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
RECOMMENDATION: That the Board approve the Program of Projects identified herein and
authorize Collier Area Transit to apply and submit the attached grant application for the Federal
Transit Administration, 49 U.S.C. § 5339 available grant funds for fiscal year 2013.
Prepared by: Trinity Scott, Public Transit Manager
Attachment: Grant Application
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6/11/2013 16.D.4.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.4.
Item Summary: Recommendation to approve the FY13 Program of Projects and the
submittal of a grant application through the FTA Transportation Electronic Award Management
(TEAM) System for the FTA, 49 U.S.C. § 5339 FY13 grant funds estimated at $353,562.
Meeting Date: 6/11/2013
Prepared By
Name: ScottTrinity
Title: VALUE MISSING
5/9/2013 12:41:03 PM
Submitted by
Title: VALUE MISSING
Name: ScottTrinity
5/9/2013 12:41:04 PM
Approved By
Name: SotoCaroline
Title: Management/Budget Analyst,Transportation Administr
Date: 5/9/2013 4:37:08 PM
Name: AmoldMichelle
Title: Director - Alt Transportation Modes,Altemative Tr
Date: 5/20/2013 5:17:21 PM
Name: BetancurNatali
Title: Operations Analys, Parks & Rec -NCRP Admin
Date: 5/30/2013 8:28:27 AM
Name: TeachScott
Title: Deputy County Attomey,County Attorney
Date: 5/30/2013 3:22:04 PM
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Name: CarnellSteve
Title: Director - Purchasing /General Services,Purchasing
Date: 5/30/2013 5:29:51 PM
Name: OberrathKaren
Title: Senior Accountant, Grants
Date: 6/3/2013 8:20:59 AM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 6/3/2013 9:22:56 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 6/3/2013 9:47:20 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 6/3/2013 10:04:24 AM
Name: KlatzkowJeff
Title: County Attomev
Date: 6/3/2013 3:46:53 PM
Name: OchsLeo
Title: County Manager
Date: 6/3/2013 4:39:17 PM
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6/11/2013 16.D.4.
0
6/11/2013 16.D.4.
DOT a FTA
U.S. Department of Transportation Federal Transit Administration
Application
Recipient ID:
1032
Recipient Name:
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
Project ID:
FL -34 -0004
Budget Number:
1 - Budget Pending Approval
Project Information:
FY 13 Section 5339
Part 1: Recipient Information
Project Number:
FL -34 -0004
Recipient ID:
1032
Recipient Name:
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
Address:
3301 TAMIAMI TRAIL EAST, NAPLES, FL 34112 4961
Telephone:
(239) 213 - 5812
Facsimile:
(239) 659 - 57874
Union Information
Recipient ID:
1032
Union Name:
TRANSPORT WORKERS UNION, AFL -CIO
Address 1:
122 Dixie Lane
Address 2:
City:
Cocoa Beach, FL 32931
Contact Name:
Kevin Smith
Telephone:
(866) 795 -4255
Facsimile:
E -mail:
jptwu500 @aol.com
Website:
Recipient ID:
1032
Union Name:
TRANSPORT WORKERS UNION, AFL -CIO
Address 1:
122 Dixie Lane
Address 2:
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1aa._,.777YS...�:. ,.W __1 =�� �,.a .— ,._ =74 /(v /elAI ,,
City:
Cocoa Beach, FL 32931
Contact Name:
Kevin Smith
Telephone:
(866) 795 -4255
Facsimile:
(321) 784 -8847
E -mail:
Kevin.Smith @SCLS- LLC.com
Website:
Trinity Scott 239 - 252 - 58320
Part 2: Project Information
Project Type:
Grant
Project Number:
FL -34 -0004
Project Description:
FY 13 Section 5339
Recipient Type:
County Agency
FTA Project Mgr:
Valencia Williams
404 - 865 -5643
Recipient Contact:
Trinity Scott 239 - 252 - 58320
New /Amendment:
New
Amend Reason:
Initial Application
Fed Dom Asst. #:
20526
Sec. of Statute:
5339 -1
State Appl. ID:
12
Start/End Date:
Oct. 01, 2013 - Dec. 31, 2015
Recvd. By State:
EO 12372 Rev:
Not Applicable
Review Date:
None Specified
Planning Grant ?:
Program Date
(STIP /UPWP /FTA
Prm Plan) :
NO
Oct. 01, 2012
Program Page:
TBD
Application Type:
Electronic
None Specified
Supp. Agreement ?:
No
Debt. Delinq. Details:
Urbanized Areas
UZA ID UZA Name
120000 FLORIDA
6/11/2013 16.D.4.
Gross Project
Cost:
$353,562
Adjustment Amt:
$0
Total Eligible Cost:
$353,562
Total FTA Amt:
$353,562
Total State Amt:
$0
Total Local Amt:
$0
Other Federal
Amt:
$0
Special Cond Amt:
$0
Special Condition:
None Specified
S.C. Tgt. Date:
None Specified
S.C. Eff. Date:
None Specified
Est. Oblig Date:
None Specified
Pre -Award
Authority ?:
Yes
Fed. Debt
Authority ?:
Final Budget ?:
No
No
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6/11/2013 16.D.4.
Congressional Districts
State ID
District Code
I District Official
12
12
Adam H Putnam
Proiect Details
The total FY 2013 Section 5339 Bus and Bus Facilities Formula funds have been made available to the Bonita
Springs /Naples LIZA. The total (100 %) amount of the FY 2013 5339 FTA apportionment is $353,562. These
funds will be utilized for the rehabilitation /renovation project for the Collier Area Transit Operations,
Administration and Maintenance Facility, an existing facility. Collier County intends to utilize these funds for the
purchase of fuel equipment, pumps, lights, tanks, inventory tracking, security equipment, civil site work, bus
wash facility, modifications to the administration building as well as the construction of permanent passenger
transfer facilities, which include sawtooth bus bays, canopy & restrooms.
Total FTA 5339 FY 13 grant amount is $353,562.
Toll Revenue Credits from FDOT in the amount of $88,391 will be utilized as the soft match for the grant. The
authorizing letter from FDOT will be attached to this application.
Earmarks
No information found.
Security
No information found.
Part 3: Budget
Project Budget
OTHER (Scopes and Activities not included in Project Budget Totals)
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Quantity
FTA Amount
Tot. Elig. Cost
SCOPE
114 -00 BUS: SUPPORT EQUIP AND
FACILITIES
0
$353,562.001F
$353,562.00
ACTIVITY
11.44.03 REHAB /RENOVATE -
ADMIN /MAINT FACILITY
0
$353,562.00
$353,562.00
Estimated Total Eligible Cost:
$353,562.00
Federal Share:
$353,562.00
Local Share:
$0.00
OTHER (Scopes and Activities not included in Project Budget Totals)
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6/11/2013 16.D.4.
None
No Amendment Funding Source information is available for the selected proiect
Alternative Fuel Codes
Extended Budget Descriptions
114 -00
1 BUS: SUPPORT EQUIP AND FACILITIES
1 0
$353,562.001
$353,562.00
Jul. 22, 2013
These funds will be utilized for the rehabilitation /renovation project for the Collier Area Transit Operations,
Administration and Maintenance Facility, an existing facility. Collier County intends to utilize these funds for the
purchase of fuel equipment, pumps, lights, tanks, inventory tracking, security equipment, civil site work, bus
wash facility, modifications to the administration building as well as the construction of permanent passenger
transfer facilities, which include sawtooth bus bays, canopy & restrooms.
The project will be bid following Collier County and Federal Transit
11.44.03 71REHAB/RENOVATE
- ADMIN /MAINT FACILITY 1
0
$353,562.00
$353,562.00
vendor with the best value. The Bid is expected to be issued in July 2013 and
These funds will be utilized for the rehabilitation /renovation project for the Collier Area Transit Operations,
Administration and Maintenance Facility, an existing facility. Collier County intends to utilize these funds for the
purchase of fuel equipment, pumps, lights, tanks, inventory tracking, security equipment, civil site work, bus
wash facility, modifications to the administration building as well as the construction of permanent passenger
transfer facilities, which include sawtooth bus bays, canopy & restrooms.
Changes since the Prior Budget
No information found.
Part 4. Milestones
11.44.03 REHAB /RENOVATE - ADMIN /MAINT
FACILITY
0 $353,562
$353,562
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Milestone Description
Est. Comp. Date
1.
RFP /IFB Issued
Jul. 22, 2013
The project will be bid following Collier County and Federal Transit
Adminsitration procurement guidelines. The contract will be awarded to the
vendor with the best value. The Bid is expected to be issued in July 2013 and
cosntruction is expected to be completed by December 2015.
2.
Contract Award
Dec. 31, 2013
The project will be bid following Collier County and Federal Transit
Adminsitration procurement guidelines. The contract will be awarded to the
vendor with the best value. The Bid is expected to be issued in July 2013 and
cosntruction is expected to be completed by December 2015.
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3.1 Contract Complete
The project will be bid following Collier County and Federal Transit
Adminsitration procurement guidelines. The contract will be awarded to the
vendor with the best value. The Bid is expected to be issued in July 2013 and
cosntruction is expected to be completed by December 2015.
Part 5. Environmental Findings
114403 REHAB /RENOVATE - 0 $353,562 $353,562
ADMIN /MAINT FACILITY
Finding No. 1 - Class II(c)
C08 - Maintenance, rehab, reconstruction of facilities
6/11/2013 16.D.4.
Dec. 31, 2015
Maintenance, rehabilitation, and reconstruction of facilities that occupy substantially the same geographic
footprint and do not result in a change in functional use, such as: improvements to bridges, tunnels, storage
yards, buildings, stations, and terminals; construction of platform extensions, passing track, and retaining
walls; and improvements to tracks and railbeds.
C09 - Assembly or construction of facilities
Assembly or construction of facilities that is consistent with existing land use and zoning requirements
(including floodplain regulations) and uses primarily land disturbed for transportation use, such as: buildings
and associated structures; bus transfer stations or intermodal centers; busways and streetcar lines or other
transit investments within areas of the right -of -way occupied by the physical footprint of the existing facility
or otherwise maintained or used for transportation operations; and parking facilities.
C10 - Joint development of facilities
Development of facilities for transit and non - transit purposes, located on, above, or adjacent to existing
transit facilities, that are not part of a larger transportation project and do not substantially enlarge such
facilities, such as: police facilities, daycare facilities, public service facilities, amenities, and commercial,
retail, and residential development.
Part 6: Fleet Status
Fixed Route
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- - -- - - -
�T��� -- --- --�-�� .i �i ...,._. /�,... L / A --1:
Before
Change
After
I.
Active Fleet
A. Peak Requirement
17
0
17
B. Spares
6
0
6
C. Total (A +B)
23
0
23
D. Spare Ratio (B /A)
35.29%
0.00%
35.29%
II.
Inactive Fleet
A. Other
0
0
0
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- - -- - - -
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6/11/2013 16.D.4.
Part 7. FTA Comments
No information found.
Part 8: Results of Reviews
The reviewer did not find any errors
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7
B. Pending Disposal
0
0
0
C. Total (A +B)
0
0
0
III.
Total (I.0 and II.C)
23
0
23
Part 7. FTA Comments
No information found.
Part 8: Results of Reviews
The reviewer did not find any errors
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7
May 9, 2013
Mr. Richard P. Shine
Florida Department of Transportation, District One
Modal Development Office/Public Transit
Southwest Urban Area Office at the Fort Myers Operations Center
2981 North East Pine Island Road; Cape Coral, Florida 33909
Subject: REQUEST FOR TOLL REVENUE CREDIT AUTHORIZATION: 49 U.S.C. 5339
FY 13 Grant application number TBD
Dear Mr. Shine:
Collier County requests approval from the Florida Department of Transportation for the use of toll
revenue credits in the amount of $88,391 as soft match for $353,562 in Federal Transit Administration
USC 5339Capital Grant Funds. The expected total (100 %) federal grant apportionment is $353,562.
The program of projects to which the toll revenue credits would be applied is listed here.
County and Specific
Collier County
Transit System Name
Collier Area Transit
Trinity Scott, Public Transit Manager
Local Contact Person's Name, Title, Full
3299 East Tamiami Trail, Suite 103
Address, and Telephone Contact
Naples, Florida 34104
Information & e -mail address
239 -252 -5832
trinity %scott(-;collier( =oN- .net
Date When Local Transit System Will File
Federal Grant Application with FTA
6/11/1'
Federal Fiscal Year
FY 2013
FTA Program (e.g., 5307)
and
Federal Grant Number
Section 5339
(including Earmark Number)
TBD
Type of Project
(Capital or operating)
Capital and Operating
Financial Management Number
TBD
State Transportation Improvement Program
Pages Number(s):
TBD
Purpose of the Grant
(Project Description)
The funds will be utilized for: Radio Road Transit
Improvement, Operation, Administration, ADA &
Security Enhancements
Total Project Cost
$353,562
Federal Amount of Grant
$353,562
Amount of Toll Revenue Credit (Soft
Match)
$88,391
The total federal amount of grant reflected on this document and the toll revenue credits have been
calculated/estimated using the expected 100 %. Please let me know of your approval at your earliest
opportunity. We will be most happy to respond to any request for additional information you may have.
Sincerely,
CIL
t