Agenda 05/28/2013 Item #16C5 5/28/2013 16.C.5.
EXECUTIVE SUMMARY
Recommendation to approve a work order under Request for Quotation 08-5011-82 in the amount
of$337,275 to Kyle Construction for Underground Utility Contracting Services for the Wastewater
Pump Station 312.25 Rehabilitation Project Numbers 70046 and 70051.
OBJECTIVE: Bring outdated utility infrastructure into compliance with current county standards
while meeting demand, protecting public health and safety, and providing proactive
environmental protections.
CONSIDERATIONS: On June 24, 2008, as Agenda Item IOG, the Board of County
Commissioners (Board) adopted the 2008 Wastewater Master Plan Update that identified the
requirement for rehabilitating lift stations. The proposed scope of work for Project 70046,
"Wastewater Pump Station Technical Support," is consistent with the 2010 Wastewater CIP
Update, page 2 of 4, line 66, as identified in the 2011 User Fee Rate Study. The proposed scope
of work for Project 70051, "Collections Power Systems Technical Support," is consistent with
the 2010 Wastewater CIP Update, page 3 of 4, line 66, as identified in the 2011 User Fee Rate
Study.
Wastewater Pump Station 312.25 is located to the east of Wildwood Lake Boulevard in the Briar
Landing at the Enclave subdivision, a condominium complex south of 1-75, east of Santa Barbara
Boulevard off of Davis Boulevard. The pump station is not in conformance with Collier County
standards. The number of households and businesses benefitted by the pump station
rehabilitation are 32 multifamily condominium buildings, one club house, and 38,400 square feet
of retail space. The pump station's main deficiencies include the lack of emergency power,
electrical equipment deterioration, and severe corrosion in the valve vault. A standby generator is
required at this location because during power outages there is inadequate time to deliver a
portable generator to the station before an overflow occurs. This pump station is located adjacent
to a drainage swale which flows into a stormwater inlet connected to a neighborhood lake. Any
sanitary sewer overflows from this station would flow directly into the stormwater system. The
addition of an emergency generator will allow the continued pumping of wastewater flows
during power outages and increase the station's reliability. The confined space valve vault will
be eliminated by moving piping and appurtenances above grade.
The Purchasing Department electronically distributed Request for Quotation 08-5011-82, PS
312.25 Rehabilitation, on March 27, 2013, to the five vendors under the Fixed-Term
Underground Utilities Contract No. 08-5011. All the contractors submitted quotations by the
April 26, 2013, deadline. The quotations are summarized below.
Packet Page-661-
5/28/2013 16.C.5.
VENDOR TOTAL PROJECT
Kyle Construction $337,275.00
Haskins Inc $379,420.00
Quality Enterprises $395,120.00
Douglas N Higgins $426,998.00
Mitchell & Stark $577,936.00
The engineer's estimate of probable construction cost was $474,054.00. Staff reviewed the
quotations and determined $337,275.00 to be the lowest qualified and responsive bidder at
approximately 29 percent below the engineer's total cost estimate. The quote tabulation and
graph are Attachments 1 and 2. The Purchasing Department concluded that bidding was
competitive and representative of market conditions. The project design professional, Tetra
Tech, Inc., also recommends award of this work order to Kyle Construction per the attached
letter(Attachment 3).
Kyle Construction has a satisfactory performance and warranty record on other similar utility-
related construction projects with Collier County. The bid specifications informed the bidders
there may be unforeseen conditions associated with the project. The total project cost includes
an allowance of$43,095.00 for owner-directed work due to unforeseen corrosive or geological
conditions that include, but are not limited to, repairs due to structural deterioration, replacement
of defective mechanical equipment, and deficient electrical components. Subject to the
Purchasing Policy, staff will negotiate a price for any unforeseen conditions prior to the start of
any additional work.
FISCAL IMPACT: Funding is available in, and is consistent with, the FY13 Capital Budget
approved by the Board on September 20, 2012. The source of funding is the Wastewater User
Fee Fund (414).
The operating budget impact of the completed project is reflected in the table below. The total
capital cost to implement Project 70046 Pump Station Rehabilitation is $337,275.00, which is
expected to be completed by January 2014. When the project is completed, the operating budget
impact is reflected in the table below. The operating budget funding source will be Operating
Fund (408). There will be an increase in annual maintenance cost for the standby pump of
approximately $1,060.
Elements FY 2013 FY 2014 FY 2015 - FY2033
Capital Outlay $337,275.00 $0 $0
Operating Cost Change * $0 $1,060.00 $20,140
*This reflects the approximate cost change in the annual operating budget for each fiscal year over the life of the asset.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office, is
approved as to form and legality, and requires majority vote for approval. -SRT.
Packet Page-662-
5/28/2013 16.C.5.
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio Governing Board
of the Collier County Water-Sewer District, approve a work order under Request For Quotation
08-5011-82 in the amount of $337,275.00 to Kyle Construction for Underground Utility
Contracting Services for the Wastewater Pump Station 312.25 Rehabilitation Project Numbers
70046 and 70051; and, authorize the Chairwoman to sign and execute the work order after final
review by the County Attorney's Office.
Prepared By: Zamira Del Toro, Project Manager, Public Utilities Planning and Project
Management Department.
Attachments:
Attachment 1- Quote tabulation
Attachment 2-PPMD Bid Analysis
Attachment 3-Recommendation Letter
Attachment 4-Work Order
Packet Page-663-
5/28/2013 16.C.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.5.
Item Summary: Recommendation to approve a work order under Request for Quotation
08-5011-82 in the amount of$337,275 to Kyle Construction for Underground Utility Contracting
Services for the Wastewater Pump Station 312.25 Rehabilitation Project Numbers 70046 and
70051.
Meeting Date: 5/28/2013
Prepared By
Name: DeltoroZamira
Title:Project Manager,Public Utilities Engineering
5/8/2013 4:26:15 PM
Approved By
Name: HapkeMargie
Title: Operations Analyst,Public Utilities
Date: 5/9/2013 8:33:25 AM
Name: Evelyn Colon
Title:Purchasing-Procurement Specialist
Date: 5/9/2013 9:31:25 AM
Name: ChmelikTom
Title: Director, Public Utilities Engineering
Date: 5/9/2013 10:51:27 AM
Name: MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing&Gene
Date: 5/9/2013 11:27:31 AM
Name: JohnssenBeth
Date: 5/9/2013 12:10:16 PM
Name: PajerCraig
Title: Project Manager, Senior,Public Utilities Engineeri
Date: 5/9/2013 12:24:10 PM
Packet Page-664-
5/28/2013 16.C.5.
Name: JacobsSusan
Title: Operations Analyst,Public Utilities
Date: 5/10/2013 9:52:57 AM
Name: Joseph Bellone
Title: Manager-Utility Billing&Cust Serv.,Utilities F
Date: 5/10/2013 12:26:12 PM
Name: WardKelsey
Title: Manager-Contracts Administration,Purchasing&Ge
Date: 5/13/2013 10:39:05 AM
Name: YilmazGeorge
Title: Administrator, Public Utilities
Date: 5/13/2013 11:23:14 AM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 5/13/2013 3:04:19 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 5/16/2013 3:39:40 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 5/20/2013 2:16:01 PM
Name: IsacksonMark
Title: Director-Corp Financial and Mgmt Svs,CMO
Date: 5/20/2013 5:09:39 PM
Packet Page-665-
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5/28/2013 16.C.5.
Bid Results of RFQ 08-5011-68(PS 103.03 Rehabilitation)
$600,000.00
KEY:
$500,000.00 __------------ ------.._ -_.------ -- --- ----- -- - Dashed Green-
AVERAGE--'_.- - AVERAGE BID
$400,000.00 -- --- - - ---- +/-1 std dev
1i1I:i Dotred-$30000000 +/-20%of eng
m for .:�, ;..
estihorizontaate l
construction
$200,000.00 .__._ ......_. ._..- _.......... ....._..-
$100,000.00
$0.00 __.._- .» »..»».»_»..._» ._...».»
Eng Est Kyle Construction Haskins Inc Quality Enterprises D.N.Higgins Mitchell&Stark
Packet Page -667-
5/28/2013 16.C.5.
TETRA TECH
1
May 10th, 2013
Zamira DelToro
Collier County Public Utilities
3339 Tamiami Trail East, Suite 303
Naples, FL 34112
Subject: PS 312.25 Rehabilitation: Recommendation of Award
Tt#200-08486-11002A
Dear Mrs. DelToro,
Collier County recently received bids for the rehabilitation of pump station (PS) 312.25. Tetra
Tech Inc. has reviewed the attached tabulated bids for the PS rehabilitation and based on the
results, Kyle Construction Inc. (KCI) was the apparent low bidder with a bid of $337,275.00.
Upon review of their bid KCI has shown to be responsive and based on previous work experience
with KCI,Tetra Tech Inc. believes that they are a responsible bidder.
Kyle Construction has been incorporated in the state of Florida since 1993 and is based in
Naples, Florida. KCI has completed several projects of similar size and scope for Collier County
and the City of Naples, and recently completed two PS rehabilitations that were designed by
Tetra Tech without issue.
Based on the above information, Tetra Tech Inc. recommends that the contract for RFQ 08-5011-
82 be awarded to Kyle Construction Inc. in the bid amount of $337,275.00 which is
approximately 29% below Tetra Tech's engineer's estimate or probable construction cost of
$474,054.00.
Please give me a call if you have any questions.
Sincerely,
Tetra Tech
0—?`" X/74,,
Daniel M. Nelson, P.E.
Vice President
Tetra Tech, Inc.
10600 Chevrolet Way,Suite 300 Estero,FL 33928
Tel 239 390.1467 Fax 239 390.1769 www.tetratech.corn
Packet Page-668-
WORK ORDER 5/28/2013 16.C.5.
Agreement for Fixed Term Underground Utilities Contract#08-5011
Contract Date: March 11,2008
Fixed Term Contract Expires March 10,2014
(RFQ#08-5011-82)
BCC approval Date: May 28,2013 Item#16.C.
This Work Order is for Underground Utility Construction services for work known as:
Project Name: PS312.25 Rehabilitation
Project No:70046 and 70051
The work is specified in the Proposal Page, dated April 26, 2013, which is attached hereto and made a part of this Work
Order. In accordance with Terms and Conditions of the Agreement referenced above and Request for Quotation#08-5011-82
dated March 27,2013,attached hereto a part of this Work Order# (please fill out once received)is assigned to:
Kyle Construction
Scope of Work: Per quote form attached and the fiillowing: Existing valve vault, wet well piping and pumps shall be
removed. The wet well shall be patched and coated. New wet well piping, pumps, guide bars, brackets, floats, etc. are
proposed along with new above ground piping and valves,generator and electrical upgrades are also included. The Contractor
is responsible for all required bypassing and shall provide power to pump station throughout construction.
* Task I -From Item 1 to Item 43 of Quote. Supply and install pumps,control panels,piping in the wet well,
generator installation,and above ground piping and other necessary materials to complete the work as
intended by the plans.
* Task 11 - Item 44 of Quote. Owner-- Directed Work for geological or Corrosion Unforeseen Conditions(Allowance)
Schedule of_Work: A limited NTP will be issued to Contractor to purchase materials and obtain permits. Another NIP will
be issued to complete work within 220 days from the date of the Notice to Proceed.
Compensation: In accordance with Agreement#08-5011, the County will compensate the Firm in accordance with following . ,
method(s): Negotiated Lump Sum; ❑Lump Sum Plus Reimbursable Costs; Time & Material (non-guaranteed. owner
directed work); Cost Plus Fixed Fee,as provided in the attached proposal.
Task I $294,180.00 (Lump Sum)
Task Ii $ 43.095.00 (Time&Material)
$337,275.00
TOTAL COST FOR TASKS i& II $337,275.00
x"--,
PREPARED BY: ,.: Cf d,„R c-t.` v- i( 1 J I'? C) 1.
Zamira DelToro, Project Manager
Date
Planning& Project Management Department
, 5_
APPROVED BY: v- cam \ c� s>..,� ( i /i_
Craig Pajer ., Princi i Project Manager Date
Planning& ct Management Department
1�f�67 r
APPROVED BY: A 5 t /Za7.3.
Tom Chmelik,P.E., Director Date
Planning& Project Management Department
Packet Page -669-
5/28/2013 16.C.5.
RFQ#08-501I-82
Page
APPROVED :it�n i
c„...c.......-------- .-;/4.It eth Johnsse I,Director Da e
Wastewater Department
•
lad' / //3 APPROVED BY: /
Evelyn Co on ,Procurement Specialist Date
Purchasing Department
(, --d 2
APPROVED BY: � --'"°� WW�
George Yilmaz,Administrator Date
Public Utilities Division
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock,Clerk Collier County,Florida
By: By:
Deputy Clerk Georgia A.Hiller,Esq.,Chairwoman
-J/ 4/V
A d as to Form and Kyle Constr w,"on f" r
L L al Su fic cy: J
Assistant-County Attorney (Print Name/Title)
%i^f,,,t
ATTEST:
Bar' . '
(Print Name/Ti e)
Packet Page -670-
5/28/2013 16.C.5.
.......t.....„„Co ver County
Acirr:liriisres S Division
Purchasing
COLLIER COUNTY FLORIDA REQUEST FOR QUOTATION
RFQ#08-5011-82
Pump Station 312.25 Rehabilitation
PROPOSAL PAGE
DUE DATE: Thursday, April 25, 2013 at 11:00 a.m.
The undersigned, as quoter, hereby declares that the firm has examined the specifications and
is informed fully in regard to all terms and conditions pertaining to the project and, if this
Proposal is accepted, to furnish same in full, according to the following:
See separate Bid Schedules
This firm has submitted a quote for Pump Station PS312.25 Rehabilitation:
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this 25- day of
4,/,/ , 2013 in the County of CQ/ ie , in the state of Fleric ,. .
Kyle. Cnn k-ruc,-Viocn inc..
Firm s Complete Legal Name
259 -to45- '1O59
Telephone Number
2$9 -6'43- 4419
FAX Number
Ky(tc.ortisIt-,r►c. Qn cal. ccm
Email Address
314236 Prosvteck- Ave..
Address
t Jc
City
F-/Qrida.
State
3V/ay
Zip
P+ r • Iso i
mot: i�
Flo ..�,Ie • %/�e Docu t Number(www.sunbiz.orq/search/html)
Signature
Vice._ Presicce r 3r
Title
ChcLrit , AbrcOnc rn. 57/25/13
Print Name D to
RFQ ContractDriven RevisedSeptember2009
3
Packet Page-671-
5/28/2013 16.C.5.
Good afternoon, please see the attached revised quote schedule - also please see
the info below:
This Addendum consists of the following changes/comments:
CLARIFICATIONS TO DRAWINGS
The air release valve (ARV) shown on the drawing is called out as an "H-TEC 986
ARV", please note that the stainless steel model is required. The model number
for the ARV is "H-TEC 986-SS"
REVISIONS TO THE BID SHEET
A revised bid sheet is included in this addendum. Please note that the units for
item #44 have been changed to Time and Materials, and a value of $43,095 has
been inserted for this line item.
ADDITIONS
The Contractor shall provide a fire extinguisher and placard in accordance with
NFPA 110 and NFPA 10 to be mounted on the side of the electrical rack in a
readily accessible area.
QUESTIONS
1. On drawing M-401 the drawings indicate the wet well, valve vault, and
pumps are being removed to be replaced. Drawing E-l0l note #1 calls for the
lift station to be powered throughout the construction period with a 30 minute
shutdown for change over to the new service. How can the existing remain
powered if it is being removed?
Contractor shall minimize electrical downtime while the pumps are being
replaced. Contractor shall coordinate all shutdowns with the County.
2. Is the LE/LIT shown at the wet well on Drawing E-101 a transducer or is
this item Roto-Floats per the equipment specification Mark "2" as indicated on
Drawing M-402?
Roto-Floats, Model S40-NO /44#
END OF ADDENDUM
http://mail.aol.com/37655.111/aol-6/en-us/su Packet Page -672- 4/23/2013
ADDENDUM #2 - RFQ 08-5011-82 Pump Station 312.25 Rehabilitation 5/28/2013 16.C.5.
From: ParkerNicole<NicoleParker@colliergov.net>
To: ParkerNicole<NicoleParker @colliergov.net>;Ryan<rmacphee @haskinsinc.net>;Betwell
<belwetl @haskinsinc.net>;Mike Westhafer<mwesthafer@mitchellstark.com>; Brian Penner
<bpenner@mitchellstark.com>;Tammy Ludwig<tammyl @dnhiggins.com>; Brandy Bartolone
(brandyb @dnhiggins.com)<brandyb @dnhiggins.com>; Lou Gaudio<lgaudio @qe-usa.com>;Marcie Cohen
<mcohen @qe-usa.com>; Kyle Construction Inc<kyleconstinc @aol.com>; HHASKINS
<HHASKINS @HASKINSINC.NET>;Mitchell Penner<mpenner @mitchellstark.com>
Cc: DeltoroZamira<ZamiraDeltoro @colliergov.net>
Subject ADDENDUM#2-RFQ 08-5011-82 Pump Station 312.25 Rehabilitation
Date: Thu,Apr 25,2013 7:47 am
Good morning—the deadline for this solicitation has been changed to: Friday,April 26,2013 at 10:30 AM.
Nicole Parker
Procurement Strategist __f
Collier County Purchasing Department x
3327 Tamiami Trail East
Naples, FL 34112
Tel:239-252-4270
Fax: 239-252-6549
Email: nicoleparkerta,colliergov.net
Under Florida Law,e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do
not send electronic mall to this entity.Instead,contact this office by telephone or in writing.
•
http://mail.aol.com137655-111/aol-6/en-us/ma packet Page 673-)X 4/25/2013
Alllllv;NllUM#2- RFQ 08-5011-82 Pump Station 312.25 Rehabilitation 5/28/2013 16.C.5.
From: ParkerNicole<NicoleParker @colliergov.net>
To: ParkerNicole<NicoleParker @colliergov.net>;Ryan<rmacphee @haskinsinc.net>;BeSwell
<belwell @haskinsinc.net>;Mike Westhafer<mwesthafer@mitchellstark.com>;Brian Penner
<bpenner @mitchelistark.com>;Tammy Ludwig<tammyl @dnhiggins.com>;Brandy Bartolone
(brandyb @dnhiggins.com)<brandyb @dnhiggins.com>; Lou Gaudio<Igaudio @qe-usa.com>;Marcie Cohen
<mcohen @qe-usa.com>;Kyle Construction Inc<kyleconstinc @aol.com>;HHASKINS
<HHASKINS @HASKINSINC.NET>:Mitchell Penner<mpenner @mitchelistark.com>
Cc: DeltoroZamira<ZamiraDeltoro @colliergov.net>
Subject: ADDENDUM#2-RFQ 08-5011-82 Pump Station 312.25 Rehabilitation
Date: Thu,Apr 25,2013 7:47 am
Good morning—the deadline for this solicitation has been changed to: Friday,Atoll 26,2013 at 10:30 AM.
Nicole Parker
Procurement Strategist
/047
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Collier County Purchasing Department
3327 Tamiami Trail East
Naples, FL 34112
Tel: 239-252-4270
Fax: 239-252-6549
Email: nicoleparker(a�colliergov.net
Under Florida Law,e-mail addresses are public records,If you do not want your e-mail address released in response to a public records request,do
not send electronic mall to this entity.Instead,contact this office by telephone or in writing.
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http://mail.aol.com/37655-111/aol-6/en-us/ma packet Page 674-�x 4/25/2013
5/28/201316.0.5.
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Owner Directed Allowance for Geological or Corrosion Unforeseen
44 Conditions 1 TM
43,()95.Ob
Notes:
(1)Contractor will be responsible for any items required during the installation and system
start,up that are.excluded in manufacturer's quotations.Contractor to coordinate with the
County and install pumps and control panel.
(2)The Contractor is responsible for all required bypassing and shall provide power to lift
station throughout construction.
(3)Weekly progress meetings will be held for the project,The Contractor shall have his
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Project Manager and Job Superintendent at all progress meetings,The Contractor shall
provide an update of all work in the past week and a Iwo (2) week look ahead. The
Contractor on a weekly basis shall provide an updated project schedule.The Contractor will
need to supplement with additional crews as necessary to remain on schedule for timely
completion.
(4)All Contractor Personnel(including subcontractors)shall complete a Collier County
Facilities Contractor background check.Only those,personnel passing this security check
shall be allowed on the Project Site.All personel shall wear the issued badge at all times
while on the project,The Contractor shall be responsible for all costs of obtaining the
background checks and issued identification badge.Badges shall be reissued annually as
required.
(5)All excavation shall be unclassified with no additional payment to be made for rock,
muck or other materials,Contractor will be responsible for all replacement fill material.
(6) Pre-ConstructioniPost-Construction Video recording in accordance with the County
Specification(022200)shall be completed.
(7)The Contractor shall designate a representative,such as their Superintendent who will be
on-site during all work to assist the County in responding to customer questions or needs,
(8)The Contractor is responsible for preparation of a safety progratnlrisk management
program.This document should not only address daily activities but also required actions
for tropical storms and hurricanes.
(9)All quotes to'be per the Utility Underground Contract,plans,standards,specifications
and all documentation provided within the Bid Package.
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