Agenda 05/28/2013 Item #16C3 5/28/2013 16.C.3.
EXECUTIVE SUMMARY
Recommendation to approve a work order for $469,520 to Mitchell & Stark Construction
Company, Inc., under Request for Quotation 08-5011-83 for Underground Utility Contracting
Services for the Woodcrest Drive Utility Extension Phase 2 Project, Project Numbers 70044 and
70071; and,authorize the necessary budget amendments.
OBJECTIVE: Meet demand, stay in compliance, and serve customers efficiently by providing
utilities along Woodcrest Drive, an easement within Calusa Pines and Tree Farm Road.
CONSIDERATIONS: On June 24, 2008, the Board of County Commissioners (Board) adopted
the 2008 Water and Wastewater Master Plan Updates (Agenda Item 1OG) that identified the
requirement for improving the potable water distribution system and force main transmission
system. The proposed scope of work for Project 70071 is consistent with the 2008 Water Master
Plan Update, Project 70071, "County Wide Utility Projects - Water," Section 8, Table 8-2, page
2 of 5, line 59; and with the 2010 Potable Water CIP Update, page 1 of 4, line 21, as identified in
the 2011 User Fee Rate Study. The proposed scope of work for Project 70044, "Force Main
Technical Support," is consistent with the 2010 Wastewater CIP Update, page 2 of 4, line 56, as
identified in the 2011 User Fee Rate Study.
The Woodcrest Drive Utility Extension is located one mile east of Collier Boulevard (C.R. 951),
south of Immokalee Road, and north of Vanderbilt Beach Road Extension. Water and
wastewater utilities are being extended to provide service to future development, to reinforce the
water distribution system for reliability and to convey wastewater to an acceptable portion of the
wastewater transmission system. Developments benefiting from this extension are Bent
Creek/Summit Lakes, Calusa Pines, Habitat for Humanity and Mockingbird Crossing. The
extension of the water force main will also provide a fire protection benefit to the residents along
Acremaker Road. The scope of work includes, but is not limited to, clearing, installing a 12-inch
potable water main and an 8-inch wastewater force main along Woodcrest Drive, Calusa Pines
Drive, and Tree Farm Road; and, grading and sodding to return the site to a finished state.
The county electronically distributed Request for Quotation, "Woodcrest Drive Utility Extension
Phase 2," on April 18, 2013, to the five vendors under Fixed-Term Underground Utilities
Contract No. 08-5011. All five contractors submitted quotations by the April 26, 2013, deadline.
The quotations are summarized below.
VENDOR PROJECT COST _
Mitchell & Stark $469,520.00
Quality Enterprises $ 531,176.00
Haskins, Inc. $ 700,310.00
Kyle Construction $ 845,552.00
Douglas N Higgins $ 965,944.00
Staff determined the lowest quote to be fair and reasonable and recommends awarding the
project to Mitchell and Stark Construction Company, Inc., the lowest responsive and qualified
vendor. The quote received was $151,266 (24.4 percent) less than the engineer's cost opinion.
The design professional. Johnson Engineering, Inc., recommends award to Mitchell and Stark
Packet Page-643-
5/28/2013 16.C.3.
Construction Company, Inc., in its letter dated April 29, 2013, (Attachment 3). Mitchell and
Stark Construction Company, Inc., has a satisfactory performance and warranty record on
previous, similar utility-related projects.
FISCAL IMPACT: Funding is available in, and is consistent with, the FY13 Capital Budget
approved by the Board on September 20, 2012. Budget amendments are required from
Generator Upgrades Project 70069, Fund (412), in the amount of $75,000 and from Gravity
Transmission System Technical Support Project 70043, Fund (414), in the amount of$300,000.
The sources of funding are the Water User Fee Fund (412), and Wastewater User Fee Fund
(414). The following table contains the fund financial details.
Fund Name Fund Total Cost
Water Capital 412 $ 163,115.00
Wastewater Capital 414 $ 306,405.00
Total $ 469,520.00
The project is expected to be completed by November 2013. There will be a minor increase in
annual maintenance cost for the additional force main and water main.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office, is
approved as to form and legality, and requires majority vote for approval. -SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, as Ex-officio the Governing
Board of the Collier County Water-Sewer District approve: (1) a work order under Request For
Quotation 08-5011-83, Woodcrest Drive Utility Extension Phase 2, in the amount of
$469,520.00 to Mitchell and Stark Construction Company, Inc., and authorize the Chairwoman
to sign and execute the work order after approval by the County Attorney's Office; and, (2)
authorize the necessary Budget Amendments.
Prepared By: Craig J. Pajer,Principal Project Manager,Public Utilities PPMD
Attachments:
Attachment 1- Quote Tabulation
Attachment 2-PPMD Bid Analysis
Attachment 3-Recommendation Letter
Attachment 4- Work Order
Attachment 5-Request for Quotes
Packet Page-644-
5/28/2013 16.C.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.3.
Item Summary: Recommendation to approve a work order for$469,520 to Mitchell &
Stark Construction Company, Inc., under Request for Quotation 08-5011-83 for Underground
Utility Contracting Services for the Woodcrest Drive Utility Extension Phase 2 Project, Project
Numbers 70044 and 70071; and, authorize the necessary budget amendments.
Meeting Date: 5/28/2013
Prepared By
Name: TrtanCorinne
Title: VALUE MISSING
5/2/2013 2:20:56 PM
Submitted by
Title: VALUE MISSING
Name: TrtanCorinne
5/2/2013 2:20:58 PM
Approved By
Name: Steve Messner
Title: Plant Manager,Water
Date: 5/2/2013 3:34:23 PM
Name: HapkeMargie
Title: Operations Analyst,Public Utilities
Date: 5/6/2013 8:35:23 AM
Name: ChmelikTom
Title: Director,Public Utilities Engineering
Date: 5/6/2013 4:15:21 PM
Name: JacobsSusan
Title: Operations Analyst,Public Utilities
Date: 5/7/2013 9:31:00 AM
Packet Page -645-
5/28/2013 16.C.3.
Name: Joseph Bellone
Title:Manager-Utility Billing&Cust Serv.,Utilities F
Date: 5/7/2013 2:17:05 PM
Name: Evelyn Colon
Title: Purchasing-Procurement Specialist
Date: 5/8/2013 10:21:14 AM
Name: PajerCraig
Title: Project Manager, Senior,Public Utilities Engineeri
Date: 5/8/2013 10:39:49 PM
Name: SunyakMark
Title: Project Manager,Principal,Public Utilities Engine
Date: 5/9/2013 11:52:22 AM
Name: JohnssenBeth
Date: 5/9/2013 12:09:54 PM
Name: MarkiewiczJoanne
Title:Manager-Purchasing Acquisition,Purchasing&Gene
Date: 5/10/2013 2:13:07 PM
Name: WardKelsey
Title:Manager-Contracts Administration,Purchasing&Ge
Date: 5/10/2013 3:16:51 PM
Name: YilmazGeorge
Title:Administrator,Public Utilities
Date: 5/11/2013 11:05:27 AM
Name: TeachScott
Title:Deputy County Attorney,County Attorney
Date: 5/13/2013 2:57:59 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 5/16/2013 3:43:59 PM
Name: UsherSusan
Title:Management/Budget Analyst, Senior,Office of Manage
Date: 5/20/2013 4:31:58 PM
Packet Page-646-
5/28/2013 16.C.3.
Name: IsacksonMark
Title: Director-Corp Financial and Mgmt Svs,CMO
Date: 5/20/2013 5:16:52 PM
Packet Page-647-
-8ti9- aged 1a>Ped
— — pop oS
< W Om GCY,NONO<ICG O W a 0a
4! N gd�NmbRN ON W ..
O N O O hN h NY)N W N0
U N N U N' W a
C
N N N H N H.....H H w N w H H
O O.O S O O S S S S S S S S
C C C 0;
,0
C M N N Ce-N "^ N 257,2
> yQm
N M N N w N N N N N N N N g N
O S O O S O S O S O O S S O 0 0 888
y S S S O S O O N O S N O O E N N S N
U N m U m N.-.- N O d<N N
N N n M
d q .94349
• ° S S `oop v O S o O o O
O S N. O_O
r p S _S O O C o G Oo O
N O O< _a(3 v n
CO b C� — N N m F 9
o �
> y Q m
N N N g N N N w H H N N H w N
S 8 888888g8888.88g 888
O g O OOOOSgSONSYOi g?
upi OM000
O d r n N el,-
K K O N N M
U N n U N M
` wwwwwNwwwwNww«
Y w w w
O S S S O O S S S S S S S O N
'
N N 0.90000 a ,
C N C o Q
N N N N N N N N N g N N N w
O 88888888888888
m � � � �bCb CNtppC O�GOO �M mp
d m N 0 0 N N 0 O M<N p c 0' _
p M N p M O<<<N N M W
V� a N
7
Q O
OM S S S S
OO NO G
E E O m- _
`fU M _
L3C
> > N Q
C7
w q N N M N N w w N w H N N w
O O S a.O S O S O S O S 8 888
N G G G C O
O S N O N EE E n EEE
pW m
p < V
a
O N N N.....M N M w H N N N w
y O O O O O O O O O O S S S S
L O O O O 0 0 0 0 0 0 0 0 0
go a r m V 22222222288 EgIg
,C O
0¢g
E H N w H H N N N N N N N M N q
LL C G p
B S
Br? ' S NN
Om 'C N N N g_9.9fNNNMfNVl41 VIMNN
� N �J J J �J J J J J J J J J J J J
N N
24
a
e
w5 °'oa c
Ai ->=7,?
o d e-1,
-
?a o¢OE v
pp
E
EL S, O LL 3 LL >
m 3 I , i
E.°=
a: " v a td d d-a v E o
°▪U B:gE882.9.<<24.,u 3 Pomn000LL
N .m a t t..m o w>u u
O °` o _A °°
L E n w LL t
E c r U V zv'moot6mtraNm 8
O O
3 i f f 5
zz
'£'0.91- £1.OZ/8Z/9
-6179-aS ed lalDed
E-
6 . / 2 / % 5 \
IS < _ . ° ® i }
« = e
= ± / 7 _ % E . &
t2 I VI > q - 0 & G \
o < c + 0 0 + CU = u
. �
I I i I
VI
N ________________________ �_
a)
C . I 1
I
C . I • 3 ,
I
0 I se
0 I . •
I }
C
CD
|
x
I i f
1J.1 I /
1 [
4 1 , ,,,CO
I • 3
m |
I | . »
CI3 I \
,/ I , Z CD
D I | ■ 7
. |, . �
� I 3 \
, |
O . \
0 }
O
t
in
re
CO c
LU.
1 1
. . .
5/28/2013 16.C.3.
JOHNS
lig SINCE 1946 ilk
101
ENGINEERING
April 29, 2013
Mrs. Corinne Trtan
Collier County Public Utilities
Planning and Project Management Department
3339 East Tamiami Trail, Suite 303
Naples, FL 34112
RE: Collier County RFQ#08-501 1-83
Woodcrest Drive Utility Extension Phase 2
Lowest Quote: Mitchell & Stark Construction Co., Inc.
Dear Mrs. Trtan:
Johnson Engineering has reviewed the quote tabulation provided by Collier County for quotes
received on April 26, 2013 for the above referenced project and has concluded that the apparent
low, reasonable, and responsive bidder for the project is Mitchell & Stark Construction Co., Inc.
Subject to concurrence with the County's Purchasing Department, and the contractor furnishing
the appropriate bonding and required insurances, we recommend the selection of Mitchell &
Stark by Collier County for the intended work contained within the quote documents.
Sincerely,
JOHNSON ENGINEERING, INC.
J ed R. B wn, P.E.
2350 Stanford Court•Naples,Florida 34112
(239)4 Packet Page-650-'4-9320
----- ----�---- --------� � — - 5/28/2013 16.C.3.
~,
WORK ORDER/PURCHASE ORDER
Agreement for"Annual Underground Utility Contractors" -#O8-5D11
Contract Date: March 11, 2008
Fixed Term Contract Expires: March 10, 2014
(RFO#O0'5D11-83)
BCC approval Date: May 28, 2013
This Work Order is for Underground Utility Construction services forwork known as:
Project Name: Woodcrest Drive Utility Extension Phase 2
Project No(s).: 70044.11.2,70071.7.3
The work is specified in the proposa page dated April 26, 2013 which is attached hereto and made a part of
this Work Order. In accordance with Terms and Conditions of the Agreement referenced above and Request
for Quotation #08-5011'83 dated April 18m, attached hereto a part of this Work Order* ~--~ (please fill
out once received), is assigned to: Mitchell&Stark Construction Company.Inc.
Scope of Work: As detailed in the Quote Tabulation form and the following:
Task 1 Instauation of an 8-inch and 4-inch wastewater force main
Task 2 Allowance fund (wastewater)
Task 3 Installation of a 12-inch potable water main
Task 4 Allowance fund (water)
Schedule of Work: Complete Wastewater work substantially 60 days after issuance of the Notice to Proceed,
with an additional 14 days to Final completion for a total of 74 days. Complete Water work substantially 80
days after issuance of the Notice to Pnooeed, with an additional 14 days to Final completion for a total of 104
days. The Notice to Proceed which is accompanying this Work Order
Compensation: In Accordance with Numbered Para h Four of the Agreement, the County will compensate
the Firm in accordance with following method(s): Negotiated Lump Sum DLump Sum Plus Reimbursable
Costs Time & Material (established hourly rate - Schedule A) DCost Plus Fixed Fee, as provided in the
attached proposal.
Task 1 S 278,405.00(LS)
Task 2 $ 28,000.00(T&M)
Task 3 $ 135,115.00(LS)
Task 4 $ 28,000.00(T&M)
Total Fee. $ 469.520 OO
Any change made subsequent to final department approval will be considered an additional service and
charged according to Schedule"A"of the original Cantract Agreement.
' � 63
Prepared prepared By: �.~n+'e~~--"�-p—�-~ ���~_� ,_~
Corinne Trtan, Project Manager Date
Approved By: di _ Ii 5
Craig , Pe P/inoipa| PnjeotyWanaoer Date
lN�'
er
/ /
��/ _} / l
Approved By: - .�
�.
Mark Su 'k, PE, Principal Project Manager Date
Authorized 8y' It3Y1/1Z
ac/ //L)
Ton�Chn�e|ik. PE, PPM Dinac�or ' ' Date
/
Packet Page -651-
- ---- --- '-- ---- ---' 5/28y2013 16.C.3.
RF{}#OB-5O11-83
Page 2
Approved 8.10/001— ----- 6l7/
Beth . .hnssen, Int im Wastewater Director []ate
Approved By: . 9N�� \/�—~~__' )
S1ecssnei. Water Director matm
•
Authorized By:C --- -
Dr. George Yi\maz, Public Utilities Administrator ^� /' Date
y "
��
��
Approved By: y t21/2,: �� 510,3
Evelyn Purchasing Agent I Date
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Bronk, Clerk Collier County, Florida ,mtto*^
By: By: ^ ^
Deputy Clerk Georgia A. H|Uor, Esq., Chairwoman
Inc.(-7.---77 /
\ _ ' ~`=__.--
By'.` 'r---_ �
l)/(4,i• / /_ �
C. -�c+�;�ch . Via
(Print Name/Title)
Approved as to Form and
Legal Sufficiency: ATTEST:
' ./
By
Assistant County Attorney - CO LAY - ��
(Print Name/Title)
„^�
Packet Page -652-
5/28/2013 16.C.3.
Co aer Cove
AdmtrustratIve Services Dtvtsion
Purchasing
REQUEST FOR QUOTATIONS UNDER CONTRACT#08-5011
"Annual Contract for Underground Utilities"
Date: April 18, 2013
From: Nicole Parker, Procurement Strategist
239-252-4270, Telephone Number
239-252-6549, Fax Number
nicoleparkercollieroov.net
To: Prospective Vendors
Subject: RFQ #08-5011-83
Woodcrest Drive Utility Extension Phase 2
As provided in the referenced contract, the Collier County Purchasing Department is
soliciting quotes for the referenced project.
All quotations for individual projects shall be in accordance with the terms, conditions, and
specifications stated herein and in accordance with the terms and conditions of Contract#08-
5011 of which your firm was an awardee. NO OTHER FIRMS ARE ELIGIBLE TO SUBMIT
OR RECEIVE AN AWARD FOR THIS PROJECT.
RFQ Due Date: April 26, 2013 at 3:00 P.M.
Non Mandatory Pre-Quote Meeting
April 22, 2013 at 3:30 P.M.
Date/Time:
Pre-Quote Meeting Location: Purchasing Bldg G, Conference Room A
Q&A Deadline: April 24, 2013 at 3:00 P.M,
Wastewater: 60 days to Substantial + 2
Number of Days to Completion: weeks to Final Completion= 74 days total
Water: 90 days to Substantial + 2 weeks to
Final Completion = 104 days total
Liquidated Damages: $1,271.50 per day
Plans and Specifications: By Johnson Engineering dated March 2013
•
Your quotation response for this project is due no later than the date and time specified
above. We will not accept any quotation responses later than the noted time and date. If
your firm is unable to respond electronically, your quotation must be received in the
office of the Purchasing Department at the above referenced address no later than the
time and date specified. We look forward to your participation in this request for
information/quotation process. Performance and payment bonds shall be required if
the lowest responsive quote exceeds $200,000.
Packet Page -653-
5/28/2013 16.C.3. -
Co er County
Public Utilities Planning and Project Management
FACT SHEET FOR:
Project Name: Woodcrest Drive Utility Extension Phase 2
Project Manager Name: Craig Pajer/Corinne Trtan
Project Manager Department: PUPPMD
Contract#: 08-5011 RFQ#: 83
Contract Title: Fixed Term Underground Utilities
Project Number(s): 70044(Wastewater) and 70071 (Water)
General Information
The plans and specifications are intended to provide the information by which prospective contractors
may understand the requirements of Collier County relative to installing piping, valves, fittings,
appurtenances and other items associated with Phase 2 of the referenced project.
Project Description
This project consists of the installation of 1) a 12-inch potable water main and an 8-inch wastewater
force main along Woodcrest Drive and an easement within the Calusa Pines development and 2) an 8-
inch wastewater force main along the undeveloped portion of Tree Farm Road. The project is located
north of Vanderbilt Beach Road (Extension). east of Collier Boulevard (CR 951), and south of
Immokalee Road.
Scope of Work:
install components as shown on the plans and specifications provided for each of the two segments.
One work order will be executed for the complete project.
Collier County will be pre-purchasing piping, valves, fittings, etc. from Ferguson for use by the
successful contractor. A list of county-supplied materials will be distributed at the pre-bid meeting.
Contractor shall provide all materials not included on the list.
Successful contractor shall be responsible for pressure testing the complete project, including the
potable water main and wastewater force mains constructed in Phase 1 of the project.
Successful contractor shall be responsible for chlorination and successful bacteriological testing of
both Phase 2 and the existing Phase 1 potable water mains.
Packet Page-654-
5/28/2013 16.C.3.
Pricing:
• The contractor shall offer a lump sum proposal for each of the four categories as follows:
1. Woodcrest Drive Potable Water
2. Woodcrest Drive Wastewater
3, Tree Farm Road Wastewater
4. Miscellaneous
• "Allowance for Owner's Use as Directed"included on the quote schedule.
Special Conditions
The Bent Creek developer is responsible for construction of paving, drainage, and utilities in the
{ Woodcrest Drive right-of-way immediately north of this project, The successful contractor will be
required to interface with the Bent Creek roadway contractor in order to coordinate site access,
maintenance of traffic,utility connections,et cetera.
Soil borings along Tree Farm Road were performed by Forge Engineering. The geotechnical report is
included in the quotation package.
FDEP water and wastewater permits and an US Army Corps of Engineers (ACOE) Nationwide Permit
have been issued for the project. At the pre-bid meeting we will supply a copy of the ACOE permit.
Contractor is responsible for complying with the conditions of the permit.
The Contractor is responsible for obtaining a dewatering permit should one be needed.
Liquidated Damages
Should Contractor fail to complete the Work by the Final Completion date, liquidated damages shall be
$1,271.50 for each calendar day thereafter until Final Completion is achieved.
Packet Page-655-
, , . ... ..
„ .....: _ .„ .„.. ._____....„..,..:........ .
5/28/2013 16.C.3:
.7.....,
,
-. A 1 ,5W'i rt„qF- 1gI 11i
...
"..
t_
.... ; 2 2. $
._.
1
14 5 1 iil
.. .. .
_ s s 2
E1i ;•:
g : :css.,.gsgassgs
g 1
I I E
t„
«zg
. « « «.... «..... ...«
;
2
44 444 444
4 ,-- -
2 g g. g : : : :41-$3,: 2■41.1,
• sg I
...!,..2
. t e
,
n i
0 406.
. . .. . ..
8 8 8 : :,8888818:,882 882
,........... .„.7 ,s...
u ...
. P. . . . ,. .„ .„.. ...
. '" ifWg-- v;11
m2,
oze.
, IN In
: : : ,..: 22
.f: E, t 1E4
a aa.;
. ' °'.4
.5 . . .
W 444
•
1 8 S 8. ■: ..188,88c : :
d 2 2; ,g88 4: r t7
. t14 L.'- ::, a- ,,7,„L 1.1.;. - . .3.7.g
1 « « « ..« «.
0
. 0 " - -
1 • ' — — -111111111114
- 4
1• '.4 :
..--
, -.• -re
1 I
.81 1g
. It
Ai 44 1
0
i 1 : !
* i
. i i 7811. 17iji
' i
1 111111111 1 i 6
s
C
Packet Page-656-
5/28/2013 16.C.3.
Co ier County
Adrrinist atn+e Services Division
Purchasing
REQUEST FOR QUOTATIONS UNDER CONTRACT#08-5011
"Annual Contract for Underground Utilities"
Date: April 18,2013
From: Nicole Parker, Procurement Strategist
239-252-4270,Telephone Number
239-252-6549, Fax Number
nicoleparker(@colliergov.net
To: Prospective Vendors
Subject: RFQ#08-5011-83
Woodcrest Drive Utility Extension Phase 2
As provided in the referenced contract,the Collier County Purchasing Department is
soliciting quotes for the referenced project.
All quotations for individual projects shall be in accordance with the terms, conditions, and
specifications stated herein and in accordance with the terms and conditions of Contract#08-
5011 of which your firm was an awardee. NO OTHER FIRMS ARE ELIGIBLE TO SUBMIT
OR RECEIVE AN AWARD FOR THIS PROJECT.
RFQ Due Date: April 26,2013 at 3:00 P.M.
Non Mandatory Pre-Quote Meeting April 22,2013 at 3:30 P.M.
Date/Time:
Pre-Quote Meeting Location: Purchasing Bldg G,Conference Room A
Q&A Deadline: April 24,2013 at 3:00 P.M.
Wastewater: 60 days to Substantial+2
Number of Days to Completion: weeks to Final Completion=74 days total
Water: 90 days to Substantial+2 weeks to
Final Completion=104 days total
Liquidated Damages: $1,271.50 per day
Plans and Specifications: By Johnson Engineering dated March 2013
Your quotation response for this project is due no later than the date and time specified
above.We will not accept any quotation responses later than the noted time and date. If
your firm is unable to respond electronically, your quotation must be received in the
office of the Purchasing Department at the above referenced address no later than the
time and date specified.We look forward to your participation in this request for
information/quotation process. Performance and payment bonds shall be required if
the lowest responsive quote exceeds$200,000.
Firm's Complete Legal Name
Telephone Number/Fax Number
Signature
Title
Print Name Date
RFO#08-5011-83
1
Packet Page -657-