Agenda 05/28/2013 Item #16A5 5/28/2013 16.A.5.
EXECUTIVE SUMMARY
Recommendation to increase the collective annual limit for multiple contracts resulting
from RFP No. 12-5892, "Fixed Term Landscape Architectural Services."
OBJECTIVE: The Fixed Term Landscape Architectural Services contract, RFP No. 12-5892
provides professional Landscape Architectural services to various County Departments
including: site master planning, selection and design of annual planting areas, design,
maintenance and refurbishment of existing landscape and irrigation for Municipal Service
Taxing Unit and Municipal Service Taxing District projects.
CONSIDERATIONS: On September 11, 2012 (Agenda Item 16.A.16) staff showed that the
previous Fixed Term Landscape Architectural Services Contract, RFP #08-5060 expended
$1,001,988 in work orders over a four year period; but within the past two years work orders
decreased to $250,114.65 or approximately $125,057.32 each year. As a result, Staff
recommended and the Board approved a collective annual limit for all firms of$200,000 since
RFP No. 12-5892 is utilized by various County divisions.
Within six months of the Board's approval, however, the collective total expended by all the
firms exceeded the $200,000 annual approved amount. Staff did not anticipate the future FDOT
roadway projects, grant requirements, and roadway modifications which require professional
landscape architectural services. Staff is recommending that the annual limit be increased to meet
the current demands of the County.
In FY2013, the current Fixed-Term Landscape Architectural services expenditures are $226,220
($177,700 for MSTU services and $48,520 for non-MSTU services). Additional landscape
architectural services will be needed to accommodate MSTU projects and projects countywide.
The following projects are anticipated this fiscal year: 951 Road Widening project and Radio
Road MSTU- Devonshire Right of Way Improvements. Staff is recommending increasing the
collective annual limit to $300,000 annually to accommodate reoccurring MSTU maintenance
consulting services and future countywide projects.
FISCAL IMPACT: The funding for each work order that is assigned under the approved
contracts will come from each user Department.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a simple majority
vote—SRT.
GROWTH MANAGEMENT IMPACT: While these contracts have no direct growth
management impact,they are consistent with the County's long-term growth plans.
RECOMMENDATION: That the Board of County Commissioners increase the collective
annual limit of RFP No. 12-5892, "Fixed Term Landscape Architectural Services" for: McGee
& Associates, Inc.; Richard Tindell d/b/a Greenwork Studio; Johnson Engineering, Inc., Goetz&
Stropes Landscape Architects, Inc. and Windham Studio, Inc to $300,000.
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5/28/2013 16.A.5.
Prepared by: Pamela Lulich, RLA, Road Maintenance Landscape Operations Manager
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5/28/2013 16.A.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.5.
Item Summary: Recommendation to increase the collective annual limit for multiple
contracts resulting from RFP No. 12-5892, "Fixed Term Landscape Architectural Services."
Meeting Date: 5/14/2013
Prepared By
Name: LulichPamela
Title: Manager-Landscape Operations,Alternative Transpo
4/9/2013 8:46:41 AM
Submitted by
Title: Manager-Landscape Operations,Alternative Transpo
Name: LulichPamela
4/9/2013 8:46:44 AM
Approved By
Name: WardKelsey
Title:Manager-Contracts Administration,Purchasing&Ge
Date: 4/9/2013 10:04:32 AM
Name: BrilhartBrenda
Title: Purchasing Agent,Purchasing&General Services
Date: 4/9/2013 12:05:38 PM
Name: MarkiewiczJoanne
Title:Manager-Purchasing Acquisition,Purchasing&Gene
Date: 4/10/2013 6:43:48 PM
Name: HerreraGloria
Title:Management/Budget Analyst,Transportation Administr
Date: 4/12/2013 2:32:09 PM
Name: KearnsAllison
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5/28/2013 16.A.5.
Date:4/18/2013 10:02:34 AM
Name: LynchDiane
Title: Administrative Assistant
Date: 4/18/2013 12:59:23 PM
Name: ShueGene
Date: 4/18/2013 6:05:19 PM
Name: VlietJolm
Title: Director-Road Maintenance,Transportation Enginee
Date: 4/23/2013 9:04:02 AM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 4/24/2013 8:26:30 AM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 4/24/2013 1:40:15 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 4/24/2013 3:05:28 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 4/26/2013 9:22:42 AM
Name: OchsLeo
Title: County Manager
Date: 5/2/2013 11:16:05 AM
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