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Agenda 05/28/2013 Item #11E 5/28/2013 11 .E. EXECUTIVE SUMMARY Recommendation to accept a status report and,if appropriate, provide additional direction regarding the Board's request for proposals from East Naples Fire District and Marco Island Fire District for operational management of the Isles of Capri Fire District. OBJECTIVE: To update the Board on the progress of the Isles of Capri Fire (IoC) District Advisory Board toward determining the future of the District. CONSIDERATIONS: At its February 26, 2013 regular meeting,the BCC authorized the County Manager to make formal requests for proposals for the operational management of the Isles of Capri Fire District from both Marco Island (MIFD)and East Naples Fire Districts(ENFD). A proposal was received from ENFD on April 15, 2013 followed a few days later by a letter from Jim Riviere, Marco Island City Manager, stating their intent not to offer a proposal. On May 2, 2013,the Isles of Capri Fire District Advisory Board held a meeting to discuss the proposals. Representatives from both Marco Island and East Naples Fire District were invited and attended. The Advisory Board asked questions of both agencies. The following summarizes their responses: Marco Island (represented by City Manager,Jim Riviere and Assistant Fire Chief,Chris Byrne): • The City Manager felt that not enough time or information was provided to prepare a responsive proposal • The City and its Fire Department stand firm in their commitment to work with and provide mutual aid to the Isles of Capri • Marco City Council was to meet on May 6, 2013 to discuss the matter and might decide to submit a late proposal directly to the BCC at a later time (this was later approved by the Marco Island City Council ) East Naples Fire Department(represented by Fire Board Chair,Jeff Page and Fire Chief Kingman Schultz): • There would be a two-phase approach: initially, by Interlocal Agreement, ENFD would assume management of the Isles of Capri Fire District until such time as an increase in the ENFD boundaries could be approved by the Florida Legislature • ENFD would only manage firefighters who are employees of ENFD • IoC firefighters could apply for positions at ENFD but would not receive any hiring preference • The number of positions required to staff IoC would likely be fewer than the current number at IoC • No transfers of reserves or equipment would occur during the "Management Phase," however, ENFD would manage these assets • ENFD is working toward entering into an ALS Program with Collier County EMS,which would ensure ALS capability to IoC • Employees of ENFD are in a 175 retirement plan, not part of FRS • ISO rating would remain the same • Staffing at IoC would be a minimum of 2 per engine, but they would strive for 3 when possible • Firefighters could be moved between stations • There would be no change in mutual aid provided to Marco Island Packet Page-133- 5/28/2013 11.E. • IoC Fire Station would remain open and staffed • The IoC boat would remain active and staffed • There would be no "brown outs" • The Fire Advisory Board would be retained and would meet regularly with the Fire Chief through the Management Phase but would be eliminated upon full consolidation After receiving mixed comments from the public as to which direction to take,the Advisory Board members entered into a discussion which primarily included whether a decision about entering into full consolidation could be evaluated after the initial management phase,whether the Advisory Board could postpone making a recommendation until after the County negotiated an Interlocal Agreement with ENFD, and concern about the fate of the IoC firefighters with no promise of preference in applying for ENFD positions. Ultimately, a motion was made to reject the proposal from ENFD and reconsider it and any potential proposal offered by Marco Island in the fall. The motion passed three to two with Advisory Board members Jim Hughes, Bill Hilbun, and Dan Sansevieri in favor; and Ray Kane and Matt Crowder opposed. Upon passage of this recommendation, Phil Brougham representing Fiddlers Creek,stated his intent to once again work with ENFD toward consolidation. Fiddlers Creek represents approximately twelve percent($120,000)of the Isles of Capri revenue. Subsequent to this meeting,the Fire Advisory Board held a special meeting on May 17th. At this meeting, a motion was passed unanimously to request that the County engage in conversations with ENFD, and also with Marco Island if they submit a management proposal, so that if and when the proposals are again presented to the Fire Advisory Committee,there has been some vetting and perhaps some agreement in principle on certain key elements of the proposals.The purpose of this motion was not to rescind the decision that was passed at the May 2nd regular meeting, but to clarify it. The key issues that the Advisory Board would like to be discussed in advance include, but are not limited to: • The fate of the firefighters and their employment situation in a management and/or consolidation scenario. • The transfer of hard assets, particularly the durable assets like the fire trucks and boat, from the County to the other party. • The ability to maintain a functional and properly staffed ALS component stationed at the Isles of Capri station in a management/consolidation scenario. The Advisory Board requests that these conversations begin as soon as possible so that these issues can be resolved before the proposals come back to the Fire Advisory Committee in the fall. GROWTH MANAGEMENT IMPACT: None. RECOMMENDATION: That the BCC accepts the status report and provides any guidance or direction it feels is appropriate. PREPARED BY: Len Golden Price,ASD Administrator Packet Page-134- 5/28/2013 11 .E. COLLIER COUNTY Board of County Commissioners Item Number: 11.11.E. Item Summary: Recommendation to accept a status report on operational management of the Isles of Capri Fire District. (Len Price, Administrative Services Administrator) Meeting Date: 5/28/2013 Prepared By Name: pochopinpat Title: Administrative Assistant,Facilities Management 5/21/2013 11:07:54 AM Submitted by Title: Administrator, Administrative Services Name: PriceLen 5/21/2013 11:07:56 AM Approved By Name: pochopinpat Title: Administrative Assistant,Facilities Management Date: 5/21/2013 11:16:34 AM Name: PriceLen Title:Administrator, Administrative Services Date: 5/21/2013 12:19:24 PM Name: KlatzkowJeff Title: County Attorney Date: 5/21/2013 1:22:45 PM Name: IsacksonMark Title: Director-Corp Financial and Mgmt Svs,CMO Date: 5/21/2013 4:25:02 PM Name: OchsLeo Packet Page-135- 5/28/2013 11.E. Title: County Manager Date: 5/21/2013 4:49:19 PM Packet Page-136-