Agenda 05/13/2013 Item #16E 15/14/2013 16. E.1.
EXECUTIVE SUMMARY
Recommendation to approve a Memorandum of Understanding between Collier
County and Amateur Radio Association of Southwest Florida in support of
Emergency Management activities related to natural and manmade hazards
emergency response.
OBJECTIVE: To obtain assistance from the Amateur Radio Association of Southwest
Florida, Inc. in support of Emergency Management activities related to natural and
manmade hazards emergency response.
CONSIDERATIONS: Pursuant to Chapter 252, Florida Statutes, Collier County,
through its Emergency Management Department, provides coordination of emergency
services within Collier County. Collier County also coordinates the administration of
relief activities of both public and private relief /disaster organizations that agree to
volunteer their services under direction or guidance of Collier County authorities.
The purpose of this Memorandum of Understanding is to set forth, define, and establish
mutual agreements, understandings, guidelines, and obligations between Collier County
and Amateur Radio Association of Southwest Florida ( ARASWF), Inc. to coordinate
relief efforts at the time of a disaster. ARASWF has the capacity to communicate to all
areas within and many places outside the County if all other communication resources
are not functioning. There are ARASWF operators in a multitude of "neighborhoods" in
Collier County thus providing a firsthand account of the conditions.
GROWTH MANAGEMENT: There is no growth management impact associated with
this Executive Summary.
LEGAL CONSIDERATIONS: This item is legally sufficient and requires a majority
vote. —JBW.
FISCAL IMPACT: There is no fiscal impact associated with this Executive Summary.
RECOMMENDATIONS: That the Board of County Commissioners approves the MOU
between Collier County, through its Emergency Management Department, and Amateur
Radio Association of Southwest Florida, Inc. which has volunteered to partner with
Emergency Management during both Presidentially declared and undeclared disasters.
Prepared by: Judy Scribner, Human Services Program Manager, Emergency
Management Department
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5/14/2013 16.E.1.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.1.
Item Summary: Recommendation to approve a Memorandum of Understanding between
Collier County and Amateur Radio Association of Southwest Florida in support of Emergency
Management activities related to natural and manmade hazards emergency response.
Meeting Date: 5/14/2013
Prepared By
Name: BoniChristine
Title: Administrative Assistant, Senior,
4/9/2013 10:13:33 AM
Submitted by
Title: Administrative Assistant, Senior,
Name: BoniChristine
4/9/2013 10:13:34 AM
Approved By
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 4/9/2013 10:33:16 AM
Name: SummersDan
Title: Director - Bureau of Emergency Services,
Date: 4/10/2013 5:54:21 PM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 4/15/2013 9:49:56 AM
Name: PriceLen
Title: Administrator, Administrative Services
Date: 4/30/2013 7:28:26 PM
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Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 5/1/2013 2:18:28 PM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Manag
Date: 5/1/2013 4:42:03 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 5/2/2013 9:09:12 AM
Name: OchsLeo
Title: County.Manager
Date: 5/2/2013 4:44:03 PM
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5/14/2013 16.E.1.
5/14/2013 16.E.1.
Memorandum of Understanding
Between
Collier County Board of Commissioners
And
Amateur Radio Association of Southwest Florida
I: Purpose: The purpose of this Memorandum of Understanding (MOU) is to set forth, define and
establish mutual agreements, understandings, and obligations by and between the Collier County Board of
County Commissioners, through its Emergency Management Department. and Amateur Radio
Association of Southwest Florida dba ARASWF.
II: Statement of Basic Responsibilities:
A. Collier County Board of County Commissioners, through its Emergency Management
Department, provides coordination of emergency services with Collier County, including
incorporated areas. This includes the selection and utilization of various resources and
organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, the
Board of County Commissioners, through its Emergency Management Department, also
coordinates the administration of relief' activities of both public and private relief or
disaster assistance organizations which agree to volunteer their services under the
direction or guidance of Collier County authorities. In addition, Collier County may
utilize personnel and facilities of relief or disaster assistance organizations, churches,
temples and synagogues in the distribution of food, relief supplies, medicines or other
items and temporary sheltering as part of the restoration, rehabilitation or reconstruction
of community services and essential facilities whenever Collier County authorities deem
it necessary and the Organization signed below is in agreement.
B. Recognizing the increased demand for churches, temples, and synagogues to supplement
assistance and recovery to victims of both Presidentially declared or undeclared disasters
and the need to work in harmony with local governments and private relief agencies, the
ARASWF wishes to assist in rendering the most efficient service with a minimum of
duplication to the citizens and guests of Collier County.
III: Coordination of Effort: Cooperation and coordination between Collier County Government,
through its Emergency Management Department and ARASWF at a time of major disaster and during the
post- disaster recovery period should be maintained at efficient levels and is part of the purpose of this
Agreement. ARASWF will make a continuing effort to acquaint its members of this Agreement to assist
Collier Counri government in carving out mutual responsibilities for disaster relief.
IV: Responsibilities:
A. Collier County Emergency Management Department agrees to the following:
I. Notify ARASWF of the potential need to
assist in activities following a disaster: and
2. Participate in and develop training in disaster response for the members of
ARASWF: and
�. Assist in the development plans for ARASWF: and
4. Schedule periodic meetings and/or exercises to familiarize members of
disaster preparedness or recovery initiatives; and
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5/14/2013 16. E.1.
5. Utilize, when and as appropriate, the services of ARASWF for disaster relief and
recovery projects: and
6. Whenever members of ARASWF are
rendering aid to Collier County Government under this Agreement.
they shall have the same powers, duties, rights, privileges and
immunities as if they were performing their duties for Collier County,
and Collier County shall be liable for their acts and actions as if they
were performing their duties for Collier County; and
7. Collier County shall be liable for any loss or damages to any facility or equipment
utilized pursuant to this Agreement and shall pay any expenses in the repair thereof;
and
8. Collier County agrees to be responsible, to the extent provided under Florida Statues
768.28, for its negligent acts, however, this responsibility shall not serve as a waiver
of Collier County's Sovereign Immunity limits.
B. ARASWF agrees to:
1. Provide facilities and/or staff to Collier County at no charge during
the disaster recovery period, and
2. Provide a 24 hour contact person and alternates: and
3. Provide a representative to attend periodic meetings of any Collier Emergency
Response Working Group; and
4. Participate in exercises developed by the Emergency Management Department: and
5. Provide the Emergency Management Department with an update of facility and
manpower capabilities at least annually prior to June of each year.
C. Both of the above named parties agreed to the following:
1. No modifications or changes will be made to the facility /property by
the Collier County Representative without the express written
approval of the owner /operator.
2. Prior to occupancy, representatives of both parties will inspect the facility /properly
and will note any discrepancies on the inspection form, and /or this agreement.
3. Prior to occupancy, representatives of both parties will again inspect the
facility /property to note any discrepancies on the release form. Normal wear and
tear is considered to the responsibility of the organization /owner /operator.
4. The facility /property will be returned to the organization /owner /operator in the
same condition as it was when occupied /acquired.
5. Other provisions as follow: None
V. Effective Date, Automatic Renewal, and Modification: This Agreement presents the general and
some specific guidelines by which Collier County, through its Emergency Management Department
and ARASWF will cooperate to aid victims at the time of disaster. In witness thereof, the parties
have executed this agreement on the date indicated. The provisions of the Agreement will be
effective from the date approved by the Board of County Commissioners for a period of three (3)
years. At the end of the three year (3) period, this Agreement will automatically renew for an
additional term of one year unless terminated as provided in Paragraph VI of this Agreement. At the
end of the one (1) year renewal period, this Agreement will renew for an additional term of one (1)
year unless terminated as provided in Paragraph VI. of this Agreement. This Agreement may only be
automatically renewed two times. Both parties have the authority to amend provisions of this
Memorandum of Understanding upon mutual consent and by written instrument executed by the
Parties.
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5/14/2013 16.E.1.
VI. Termination: Either party may terminate this Agreement by providing the other party with notice of
its intent to terminate with 30 days written notice. The Agreement may be immediately and
automatically terminated by the County without providing such notice. should the County reasonably
believe that the spirit or intent of Chapter 252, Florida Statutes is not being effectuated by this
Agreement.
AS TO COUNTY:
Attest:
DWIGHT E. BROCK, Clerk
By:
Deputy Clerk
WITNESSES:
Print Name: C /, =;W-&,,j6L
Print Name: ..,>�`' o nd re, c. P
STATE OF FLORIDA
COUNTY OF COLLIER
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
ma
RAS
IMM-1
, Chairwoman
The foregoing instrument was acknowledged before me this 26`b day, of March, 2013, by Kenneth J. Bills,
as the Secretary of the Amateur Radio Association of Southwest Florida, Inc. (ARAS WF), a not for profit
service club. He is personally known to me, and has produced Florida Driver's License, number
B420 -510 -51 -361 -0 as identification.
OTARY PUBLIC
Approved as to form and legal sufficiency:
Je fer White
Assistant Count• Attorney
'c
Name:
My Commission Expires: (,9-
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PAMELA J.eANNON
NOTARY PUBLIC
STATE OF FLORIDA
Comm# EE095912
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