Agenda 05/13/2013 Item #16D 95/14/2013 16.D.9.
EXECUTIVE SUMMARY
Recommendation to approve an after - the -fact amendment between Collier County and the Area
Agency on Aging for Southwest Florida, Inc. d /b /a Senior Choices of Southwest Florida to amend
the effective date of the unit rate increase per meal served in the Nutritional Services Incentive
Program (NSIP) for FY 2012/2013.
OBJECTIVE: To allow the unit rate reimbursement increase be effective October 1, 2012, which is also
the effective date of the program.
CONSIDERATIONS: In January 2008, the Housing and Human Services Department, Services for
Seniors program, received approval from the Board to begin administering the Senior Nutrition Program.
The program in Collier County is partially funded through the Federal Nutritional Services Incentive
Program (NSIP) and currently consists of congregate meal sites in East Naples, Golden Gate, Goodlette
Arms senior apartments and the Roberts Center in Immokalee. Home delivered meals are also provided
to the frail, home bound, elderly through this grant program.
The current NSIP agreement for FY 2012/13 in the amount of $35,146.00 was approved by the Board on
December 11, 2012, item 16.D.17. Amendment #1 to the agreement was approved by the Board on
January 22, 2013, Item 16.D.3 and increased the unit rate for Eligible Congregate and Home Delivered
Meals to $.72 per unit/meal, effective February 5, 2013 (the last date signed by the parties). For Board
consideration is Amendment #2 that makes the reimbursement unit rate of $.72 for each Eligible
Congregate and Home Delivered Meals effective October 1, 2012, the effective date of the program. The
$0.72 unit price is a supplemental amount received for each meal served under the Older Americans Act
Title III congregate meal and home delivered meal programs. These additional funds can be used to
increase the number of meals served in the program.
Amendment #2 was received by staff on March 28, 2013 and was required to be returned to Senior
Choices within 30 days. Amendment #2 is being presented after - the -fact because Amendment #2 was not
received in time for it to be processed to meet the agenda submittal deadlines for the April 9, 2013 and
April 23, 2013 Board meetings. In order to remain in compliance with the grant and to be able to
continue to provide much needed services to the County's frail elderly it was necessary to execute the
amendment prior to the regularly scheduled Board meeting. Consequently, pursuant to CMA 5330 and
Resolution No. 2010 -122, the County Manager authorized Steve Carrell, Interim Administrator, to sign
the contract amendment. Collier County as the Lead Agency is responsible to respond to seniors needs
and to manage the spending authority for the NSIP program.
FISCAL IMPACT: There is no net fiscal impact resulting from this amendment, as only the
reimbursement rate is amended. The overall reimbursement funding remains the same. NSIP funds are
located in Housing Grant Fund (707), Project 33245. No match is required.
LEGAL CONSIDERATIONS: This is a standard form amendment provided by the Area Agency on
Aging for Southwest Florida, Inc. d/b /a Senior Choices of Southwest Florida. This item is legally
sufficient and requires a majority vote. — JBW
GROWTH MANAGEMENT: There is no growth management impact from this recommendation.
RECOMMENDATIONS: To approve the after — the -fact Amendment #2 and attestation statement
Prepared by: Lisa N. Carr, Grants Coordinator, Housing Human and Veteran Services
Packet Page -3015-
5/14/2013 16.D.9.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.9.
Item Summary: Recommendation to approve an after - the -fact amendment between
Collier County and the Area Agency on Aging for Southwest Florida, Inc. d /b /a Senior Choices of
Southwest Florida to amend the effective date of the unit rate increase per meal served in the
Nutritional Services Incentive Program (NSIP) for FY 2012/2013.
Meeting Date: 5/14/2013
Prepared By
Name: CarrLisa
Title: SHIP Program Coordinator
4/11/2013 2:24:13 PM
Approved By
Name: GrantKimberley
Title: Interim Director, H14VS
Date: 4/18/2013 6:23:09 PM
Name: AlonsoHailey
Title: Operations Analyst, Public Service Division
Date: 4/19/2013 3:01:59 PM
Name: SonntagKristi
Date: 4/24/2013 8:31:26 AM
Name: Ackerman-Maria
Title: Senior Accountant, Grants
Date: 4/24/2013 10:28:24 AM
Name: CarnellSteve
Title: Director - Purchasing /General Services,Purchasing
Date: 4/26/2013 8:07:12 AM
Name: DeSearJacquelyn
Title: Accountant,Housing, Human & Veteran Services
Date: 4/26/2013 10:04:08 AM
Packet Page -3016-
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 4/30/2013 10:26:58 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 4/30/2013 2:38:35 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 4/30/2013 5:17:15 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 5/2/2013 4:17:21 PM
Name: OchsLeo
Title: County Manager
Date: 5/5/2013 11:50:53 AM
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5/14/2013 16.D.9.
AMENDMENT 002
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA, INC.
DBA SENIOR CHOICES OF SOUTHWEST FLORIDA
NUTRITION SERVICES INCENTIVE PROGRAM
N 5/14/2013 16.D.9.
This AMENDMENT, entered into by the Area Agency on Aging for Southwest Florida, Inc. dba Senior Choices of
Southwest Florida ( "Agency ") and Collier County Board of County Commissioners. ( "Contractor"), amends contract
NSIP 203.13.
The purpose of this amendment is to change the effective date of Amendment 001 changing the Attachment I unit rate
from $.68 per meal to $32 per meal in the following contract section(s) (Paragraphs and Attachments):
ATTACHMENT I. STATEMENT OF WORK:
(1) Revise section 3.1.
Line denotes completion of above summary
ATTACHMENT I:
(1) Section 3.1 is hereby revised to read.
This is a fixed rate contract. The Department shall make payment to the Contractor for provision of services up to a
maximum number of units of service and at the prospective rate stated below:
Service to be Provided
Unit of Service
Unit Rate
Eligible Congregate and
Home Delivered Meals
1 unit = 1 meal
$32
This amendment shall be effective on October 1, 2012.
All provisions in the agreement and any attachments thereto in conflict with this amendment shall be and are hereby
changed to conform to this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the
agreement.
This amendment and all of its attachments are hereby made a part of this agreement.
IN WITNESS WHEREOF, the Parties hereto have caused this 1 page amendment to be executed by their officials there
unto duly authorized.
Contractor: COLLIER COUNTY BOARD OF
COUNTY COMMISSIONERS
SIGNEDBY:
I
AREA AGENCY ON AGING FOR SOUTHWEST
FLORIDA, INC. DBA SENIOR CHOICES OF
SOUTHWEST FLORIDA
SIGNED BY:
NAME: Stephen Y. Carrell NAME: Ronald Lucchino, PhD
TITLE: Interim Public Services Administrator TITLE: Board President
DATE: � i O 1 l3 DATE:
Federal Tax ID: 59- 6000558 gpprVad as to Corm & legal Sufflelency
Fiscal Year Ending Date: 9/30 ATTEST 0
DWIGHT E. BROOK, Owk
By., Assiskint County Attorney
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5/14/2013 16.D.9.
Attestation Statement
Agreement/Contract Number NSIP 203.13.
Amendment Number 002
I, Steve Cornell , attest that no changes or revisions have been made to the
(Recipient/Contractor representative)
content of the above referenced agreement/contract or amendment between the Area Agency on Aging for
Southwest Florida dba as Senior Choices of Southwest Florida and
Collier County Board of Commissioners
(Signature of Recipient/Contractor name)
The only exception to this statement would be for changes in page formatting, due to the differences in
electronic data processing media, which has no affect on the agreement/contract content.
Signature of Re
Stephen Y. Car
Collier County
Interim Administra
lie Services Division
ATTEST:
DWIGHT E. BROCK, Clerk
By: _
0
Date
l4OWV d as to form & iagali SufilFcianey
..
Packet Page -3019-
AsslVant County Attorney
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