Agenda 05/13/2013 Item #16C75/14/2013 16.C.7.
EXECUTIVE SUMMARY
Recommendation to approve payment in the amount of $21,647.81 to Higgins Construction, Inc.,
for repairs to the North County Water Reclamation Facility, Project Number 73968.
OBJECTIVE: Approve payment to Douglas N. Higgins, Inc., for work performed at the North County
Water Reclamation Facility (NCWRF) prior to the issuance of a Notice to Proceed.
CONSIDERATIONS: On June 24, 2008, as Agenda item 10G, the Board of County Commissioners
(Board) adopted the 2008 Wastewater Master Plan Update that identified the requirement for performing
various Technical Support Projects at the NCWRF. This project is consistent with the 2008 Wastewater
Master Plan Update, Project 73968, "NCWRF Technical Support Project," Section 8, Table 8 -2, page 3 of
5, line 100; and with the 2010 Wastewater CIP Update, page 2 of 4, line 79, as identified in the 2011 User
Fee Rate Study.
Douglas N. Higgins, Inc. ( "Higgins ") met staff at the North County Water Reclamation Facility to review
work requiring the repair of Oxidation Ditch No. 2 Drain Piping. Staff asked Higgins to prepare a
proposal under the terms of Contract #08 -5011, "Annual Contract for Underground Utility Contracting
Services." Higgins prepared a time and materials proposal, which it provided on January 4, 2013. Staff
agreed with Higgins's proposal and thus proceeded with the work order creation and approval process
(reference Attachment 1). Simultaneously, Higgins was under the impression that the work was to
commence immediately, as would be the case in an emergency, and performed the work on January 8 -10,
2013. Higgins completed the work for a time and materials cost of $21,647.81. On January 11, 2013 in
accordance with the Purchasing Policy, staff issued Higgins a Notice to Proceed and Purchase Order
Number 4500141939 for the proposed scope of work (reference Attachment 2). While Higgins
completed the project satisfactorily and in accordance with the work order, a Vendor Evaluation Report
was issued documenting their premature start of work.
Because Higgins commenced the project prior to the county issuing a Notice 'to Proceed, Staff is
requesting that the Board, as Ex- officio the Governing Board of the Collier County Water -Sewer District,
authorize payment to Higgins for its successful completion of this project. Despite Higgins's
commencement of the project prior to the issuance of the Notice to Proceed, the Collier County Water -
Sewer District has derived a benefit as a result of its prompt and successful repair work on this project.
FISCAL IMPACT: Funding is available in the Wastewater User Fee Fund (414).
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office, is legally sufficient for Board action and only requires a majority vote for approval —SRT.
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the viability of public facilities.
RECOMMENDATION: That the Board of County Commissioners, as Ex- officio the Governing Board
of the Collier County Water -Sewer District, approves payment in the amount of $21,647.81 to Douglas N.
Higgins, Inc., for work performed at the North County Water Reclamation Facility, Project Number
73968.
Prepared By: Wayne M. Karlovich, P.E., Principal Project Manager, Public Utilities Planning and Project
Management Department
Attachments:
Attachment 1 – Work Order with Contractor Proposal
Attachment 2 – Notice to Proceed and Purchase Order
Packet Page -2691-
5/14/2013 16.C.7.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.7.
Item Summary: Recommendation to approve payment in the amount of $21,647.81 to
Higgins Construction, Inc., for repairs to the North County Water Reclamation Facility, Project
Number 73968.
Meeting Date: 5/14/2013
Prepared By
Name: KarlovichWayne
Title: VALUE MISSING
4/19/2013 12:24:06 PM
Submitted by
Title: VALUE MISSING
Name: KarlovichWayne
4/19/2013 12:24:07 PM
Approved By
Name: ParkerNicole
Title: Contracts Specialist,Purchasing & General Services
Date: 4/19/2013 1:07:56 PM
Name: HapkeMargie
Title: Operations Analyst, Public Utilities
Date: 4/19/2013 1:19:41 PM
Name: Jon Pratt
Date: 4/19/2013 1:38:01 PM
Name: Markiewiczioanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 4/20/2013 7:02:01 PM
Name: Steve Messner
Packet Page -2692-
Title: Plant Manager,Water
Date: 4/22/2013 10:43:47 AM
Name: Joseph Bellone
Title: Manager - Utility Billing & Cust Serv.,Utilities F
Date: 4/22/2013 1:55:22 PM
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 4/22/2013 3:04:22 PM
Name: JacobsSusan
Title: Operations Analyst, Public Utilities
Date: 4/22/2013 4:05:27 PM
Name: PajerCraig
Title: Project Manager, Senior,Public Utilities Engineeri
Date: 4/22/2013 9:32:47 PM
Name: ChmelikTom
Title: Director, Public Utilities Engineering
Date: 4/25/2013 1:12:58 PM
Name: JohnssenBeth
Date: 4/25/2013 8:09:35 PM
Name: TeachScott
Title: Deputy County Attomey,County Attorney
Date: 4/26/2013 9:53:17 AM
Name: YilmazGeorge
Title: Administrator, Public Utilities
Date: 4/28/2013 4:40:10 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 4/29/2013 9:22:26 AM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 5/2/2013 2:27:56 PM
Name: OchsLeo
Title: County Manager
Packet Page -2693-
5/14/2013 16.C.7.
Date: 5/2/2013 4:58:13 PM
Packet Page -2694-
5/14/2013 16.C.7.
5/14/2013 16.C.7.
PURCHASE REQUISITION FORM I
Collier County- Public Utilities
PUPPMD
Planning & Project Management
3339 East Tamiaml Trail, Suite 303
Naples, F134112
Total Amount } Requested By Date
$49,500 ! Wayne Karlovich 1/8/2013
04SIGNATED VENDOR:
DELIVERY ADDRESS._
Douglas N. Higgins, Inc.
NCWRF - 44613
I
Project description:
NCWRF - Clean, Repair and Modify
Oxidation Ditch No. 2 Drain Piping
Line
Fund
Fund
Ceatgr
G/L Account #
;
Project/WBS
Dot
Contract
1
414
263614
634999
Other Contractual Services
73968
45.15
Quotes
2
0
#N /A
3
0
#N /A
4
0
#N /A
Charge
Line
Description
Quantity
Unit Price
Unit of
Measure
Amount
I
Clean, Repair and Modify Drain Piping
1
$ 49,500.00
ea
$ 49,500..
$
$ -
;Requested By (Signature)
TOTAL $
S49,5OO.00
Packet Page -2695-
WORK ORDER/PURCHASE ORDER 5/14/2013 16.C.7.
Agreement for "Annual Contract for Underground Utility Contracting Services" - 08 -5011
Contract Expires: March 10, 2014
This Work Order is for underground construction services for work known as:
Project Name: NCWRF Oxidation Ditch No. 2 Drain Piping Repair
Project No.: 73968.45.15
The work is specified in the quote dated January 3, 2013 which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,
this Work Order is assigned to: Douglas N. Higgins Inc.
Scope of Work: As detailed in the attached proposal and the following:
Task 1 Excavate and locate existing drain piping and possible location of
blockage. Evaluate conditions and remove and repair piping as
necessary to allow for proper drainage. Install drain cleanout. Install
restriction plate /grate at drain location in the oxidation ditch to eliminate
future blockages
Schedule of Work: Complete work within 365 days from Date of the Notice to Proceed which is
accompanying this Work Order.
Compensation: In accordance with Article Five of the Agreement, the County will compensate the
Firm in accordance with following method(s): ❑Negotiated Lump Sum ❑Lump Sum Plus
Reimbursable Costs ® Time & Material (established hourly rate — Schedule A) ❑Cost Plus Fixed
Fee, as provided in the attached proposal.
Task 1 $ 49.500.00 (T &M)
Total Fee: $ 49,500.00 (T &M)
Any change made subsequent to final department approval will be considered an additional service
and charged according Schedule "A" o the original Contract Agreement.
Prepared By: //-7/J3
Wayn arlovich, PE, Senior Project Manager Date
Approved By:
Craig P r_ PE, incipal Project Manager
Authorized By:
TothW,}imelik, PE, PPMD Director
Date
10,1 l-S
Date
Approved By: CT� f ? ��
n Pratt, NCWRF Manager Date
Approved By: - , - 1'-P A Ll� - 4
S tt iV e sntr, Interim Wastewater Director Date
Packet Page -2696-
5/14/2013 16.C.7.
Approved By:
Nicole Parker, Purchasing Agent Date
Accepted B _
Brandy Bartolone, Douglas N. Higgins, Inc.
Date
Packet Page -2697-
5/14/2013 16.C.7.
GEM M.CON
ME
MCTORB
�yy�'
sww�n orww
�nww�nq
� / /�/
1M�lYM NII(fl IION
4114RMwN[4YM11�
tai ./ �yw�
MM �IrOR /YIM
09N1/��If�
r+u.mn or�w
Jon Pratt 1 -3 -13
NCWRF Plant Manager Rev.1
10500 Goodlette Road N
Naples, FL 34109
Dear Mr. Pratt,
Please find our quotation below;
Location: Ox ditch 2
scope;
1- Excavate and locate existing drain piping and possible location of blockage.
2- Determine best course of action to remove and repair blockage and order
material.
3- Receive material and remove blockage and reassemble piping for proper
drainage and install clean out.
4- Install restriction plate at drain location in the ox ditch to eliminate future
blockages.
Cost to perform requested work is estimated at time and materials not to exceed
$49,500.00
RespeetUly Submitted,_.
Mr. Br$ndyBartolone
Douglas N. Higgins, Inc.
Packet Page -2698-
5/14/2013 16.C.7.
C:�o ler C 0"-nty
Administrative Services Division
Purchasing
January 11, 2013
Brandy Bartolone, Regional Manager
Douglas N. Higgins, Inc.
4485 Enterprise Ave.
Naples, FL 34104
RE: NOTICE -TO- PROCEED FOR NCWRF Oxidation Ditch No. 2 Drain Piping
Repair
Contract No. 08 -5011
Purchase Order No. 4500141939
Collier County Project No. 73968.45.15
Dear Mr. Bartolone:
This letter serves as Collier County's official NOTICE TO PROCEED (NTP) to your
Company to commence with the above referenced project. This NTP is issued pursuant
to Contract #08 -5011. The purchase order number is shown above and a copy of the
P.O. is enclosed.
This NTP is limited to the scope of work for: NCWRF Oxidation Ditch No. 2 Drain Piping
Repair for the Time and Materials Not to Exceed price of $49,500.00. Please include
the purchase order number, contract number and project number on each invoice to
facilitate the payment process.
Commencement date for the services associated herewith shall be considered to be
January 11, 2013. Final completion of all work shall be considered to be January 11,
2014, a total of 365 days. No work is authorized after the final completion date herein
unless the time of the contract/work order is extended on or before the final completion
date. Invoices for unauthorized work will not be paid.
If you have any questions, please contact me.
Sincerely,
WayZM. Karlovich, P.E.
Senior Project Manager
C: Nicole Parker, Procurement Strategist
Purchasing Department- 3327 Tamiami'," c:-^` - 1:1—; "' "112 -4901 • www.colliergov.neUpurchasing
Packet Page -2699-
Collier County Board of County Commissioners
Purchasing Department
Phone: 239-252-8407
Fax: 239- 732 -0844
Tax Exempt: 85- 8015966531C -1
Vendor# 100855
DOUGLAS N HIGGINS INC
4485 ENTERPRISE AVE
NAPLES FL 34104
Please deliver to:
NCWRF
Attn.: Wayne Karlovich
10500 GOODLETTE RD
NAPLES FL 34109
Terms of Payment Net 30 Days
Send all Invoices to UI I'+ /LU 13 1 O.0
Collier County Board of County Commissioners
Attn: Accounts Payable
3299 Tamiami Trl E Ste 700
Naples FL 34112 -5749
OR email to: bccapclerk @collierclerk.com
Purchase Order number must appear on all related
correspondence, shipping papers and invoices:
Purchase order
PO Number 4500141939 Data 01 /11/2013
Contact Person Craig Pajer
Delivery Date: 01/10/2014
Currency USD
Item Material Description Order Qty Unit Price Per Unit Net Value
00010 T & M Taskl -Drain Piping Repair 49,500 each 1.00 49,500.00
Release order against contract 4600001829 Item 00010
NCWRF- Oxidation Ditch # 2 - Drain Piping Repair
Total net value excl, tax USD 49,500.OQ
VENDOR Terms and Conditions
The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Purchasing Internet site:
http : / /www.colliergov.nettindex.aspx ?page =762 (revision date 01/22/2008), including delivery and payment terms. Further the VENDOR agrees to:
1. Provide goods and services outlined in this Purchase Order with the prices, terms, delivery method and
specifications listed above.
2. Notify department Immediately if order fulfillment cannot occur as specified.
3. Send all invoices to:
Collier County Board of County Commissioners
Attn: Accounts Payable
3299 Tamiami Trl E Ste 700
Naples FL 34112 -5749
OR email to: bccapcierk@collierclerk.com
The Purchase Order is authorized under direction of Collier County Board of County Commissioners by:
w�L� Joanne Markiewicz, General Services / Purchasing Director
Printed 01111/2013@ 15:20:29 4. Packet Page -2700 -
Page 1 of 1
.7.