Agenda 05/13/2013 Item #16A175/14/2013 16.A.17.
EXECUTIVE SUMMARY
Recommendation to provide an after - the -fact approval of Change Order No. 3 to WO 45-
141808, authorize the expenditure of Tourist Development Category "A" tax funds for a
Peer Review of the Collier County Beaches volume design by Atkins North American, Inc.
under Contract No. 09- 5262 -CZ for a lump sum amount of $12,472, make a finding that
this item promotes tourism, and authorize the County Manager or his designee to execute
the Work Order.
OBJECTIVE: To move forward with the Peer Review for the renourishment volumes of the
Collier County Beaches.
CONSIDERATIONS: The intention of the original Peer Review was to provide design
methodology and proposed renourishment volume review of the upcoming beach nourishment
project by Atkins North America, Inc. for a lump sum price of $33,365. Atkins was to review
Coastal Planning and Engineering's design drawings, monitoring reports, calculations, modeling
results and construction standards in this analysis.
The original Work Order was approved by the Board of County Commissioners (Board) for a
lump sum amount of $33,365 on December 11, 2012. This after - the -fact change order of
$12,472 will fund additional engineering, analysis, questions and concerns voiced as a result of
Commissioner review. Timing was critical to address and answer these questions and concerns.
The additional Peer Review work was performed in March 2013 and the meetings were complete
in April 2013 prior to advisory committee review. All work for this review is now complete.
FISCAL IMPACT: Funding for this project will be from Tourist Development Tax Category
"A" funding within Tourist Development Council (TDC) Beach Renourishment Fund 195.
Funding is available in Project 80096.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan
related to this action.
ADVISORY COMMITTEE RECOMMENDATIONS: At the April 11, 2013 Coastal
Advisory Committee (CAC) meeting this item was approved by a vote of 6 to 1.
At the April 22, 2013 Tourist Development Council (TDC) meeting this item was unanimously
approved by an 8 to 0 vote.
LEGAL CONSIDERATIONS: Staff is seeking after - the -fact approval for this Change Order.
The proposed Change Order was drafted by the vendor on March 15, 2013 and presented to the
CAC for approval on April 11, 2013 and the TDC on April 22, 2013. The described work,
including the public presentation to the BCC on April 2, 2013, has already taken place. This
item has been reviewed by the County Attorney's Office, requires majority vote, and is legally
sufficient for Board action. — CMG
Packet Page -1232-
5/14/2013 16.A.17
RECOMMENDATION: To provide after - the -fact approval of Change Order No. 3 to WO 45-
141808 and authorize the expenditure of Tourist Development Category "A" tax funds for a Peer
Review of the Collier County Beaches volume design by Atkins North American, Inc. under
Contract No. 09- 5262 -CZ for a lump sum amount of $12,472, make a finding that this item
promotes tourism, and authorize the County Manager or his designee to execute the Work Order.
Prepared by: J. Gary McAlpin, P.E., Coastal Zone Management, Natural Resources Department,
Growth Management Division
Attachments: A) Atkins Peer Review proposal; B) Change Order No. 3
Packet Page -1233-
5/14/2013 16.A.17.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.17.
Item Summary: Recommendation to provide an after - the -fact approval of Change Order
No. 3 to WO 45- 141808, authorize the expenditure of Tourist Development Category "A" tax
funds for a Peer Review of the Collier County Beaches volume design by Atkins North American,
Inc. under Contract No. 09- 5262 -CZ for a lump sum amount of $12,472, make a finding that this
item promotes tourism, and authorize the County Manager or his designee to execute the Work
Order.
Meeting Date: 5/14/2013
Prepared By
Name: HambrightGail
Title: Accountant,Coastal Zone Management
4/18/2013 8:52:09 AM
Approved By
Name: JohnsonScott
Title: Purchasing Agent,Purchasing & General Services
Date: 4/19/2013 1:26:34 PM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 4/20/2013 6:49:33 PM
Name: McAlpinGary
Title: Director - Coastal Management Programs,Coastal Zon
Date: 4/23/2013 2:41:36 PM
Name: KearnsAllison
Date: 4/23/2013 4:40:50 PM
Name: LorenzWilliam
Title: Director - CDES Engineering Services,Comprehensive
Date: 4/23/2013 5:26:48 PM
Packet Page -1234-
Name: PuigJudy
Title: Operations Analyst, GMD P &R
Date: 4/24/2013 8:56:38 AM
Name: LaPierreBarbara
Title: Management/Budget Analyst,Transportation Administr
Date: 4/24/2013 1:30:33 PM
Name: JohnsonScott
Title: Purchasing Agent,Purchasing & General Services
Date: 4/24/2013 4:00:38 PM
Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Date: 4/25/2013 10:22:11 AM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 4/30/2013 12:43:15 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 4/30/2013 2:22:07 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 5/6/2013 9:58:56 AM
Name: OchsLeo
Title: County Manager
Date: 5/6/2013 4:35:53 PM
Packet Page -1235-
5/14/2013 16.A.17.
C- - --
v 5/14/2013 16.A.17.
1__
Additional Work Request
Change Order #3
Professional Engineering Services
for
Peer Review Services of Collier County Beaches for Coastal Management
WO# 45- 141808
Contract Number 09- 5262 -CZ
March 15, 2013
ATKINS is pleased to provide this additional scope of work for Collier County Coastal Zone
Management Department. The intention of this Work Assignment is to extend the scope of the peer
review of the beach nourishment design methodology prepared for the County by Coastal Planning and
Engineering. In accordance with Collier County Contract Number 09- 5262 -CZ the following scope of
work is presented herein.
SCOPE OF SERVICES
Task 2 — Collier County Beach Design Template Peer - Review Amendment
Atkins will continue to support the County on the review of the beach design template for Vanderbilt,
Park Shore, and Naples Beach. Atkins will review documentation prepared by Coastal Planning and
Engineering (CP &E) in support of the design process and also comments provided by Humiston &
Moore. Atkins will review design drawings, calculations, modeling results and construction standards
and provide a review,of our findings.' Atkins will prepare for, travel to and attend one (1) Board of
County Commissioners Meeting to present our findings. One Atkins senior engineer will attend this
meeting.
Deliverables will include:
1) Detailed comparison figures showing the 2013 - 6 year design template and the computed
quantity of sand necessary to restore the original 2006 — 6 year design template (unmodified not
including any inlet management projects) as well as the 10 year composite erosion rates at each
monument.
2) A memorandum response to any questions generated by Humiston & Moore's review.
3) Preparation and attendance at the April 2013 Board of County Commissioner's Meeting to
present Atkins findings.
Budget Estimate
Packet Page -1236-
v 5/14/2013 16.A.17.
2 _._
This work will be performed for the lump sum amount of $12,472. Work will be billed to the County on
a monthly basis based on the percentage of work completed for the preceding month.
Add the following task:
Task 2 — Collier County Beach Design Template Peer - Review Amendment .... ........................$12,472
Original Amount of Work Order ........................ ............................... ........................$33,365
Total Change Order #3 Increase .............. ............................... $12,472
NewTotal Amount of Work Order .................. ............................... .........................45,837
Schedule Estimate
The following schedule of completion is anticipated.
1. Submit draft memorandum within 30 calendar days following the Notice -to- Proceed and receipt of all
comments.
Assumptions
1. All existing information /documentation including, but not limited to, survey data, project permits,
environmental information, previous studies, CAD drawings and volume tables, etc. will be provided
to Atkins by the County /CP &E /Humiston & Moore.
2. This quote is based upon conversations with County Staff on March 8, 2012.
3. No modeling analysis, design or bid documents will be generated from this peer- review, however
Atkins will provide exhibits consistent with the deliverables section.
4. If comments require new analysis by Atkins, additional figures or calculations, a separate addendum
will be provided to the City for additional funds to complete the work.
l
March 15, 2013
Jeffrey R. Tabar Date
Project Director
Atkins North America, Inc.
Packet Page -1237-
5/14/2013 16.A.17.
CHANGE ORDER #3 TO WORKORDER 45. 141808
TO: Atkins North America FROM: CZM/Natural Resource Department
4030 West Boy Scout Boulevard 2800 N. Horseshoe Drive
Tampa, Florida 33607 Naples, Florida 34104
Projec: Peer Review of the Collier County Beaches Project *: 195 - 80096.1
WO Dane: December 28, 2012 work orderfpurchase order
Change Order No.: 3 45- 141808
Change Order Description:
This change order is to add addition budget of $12,472. '
Original agreement amount ........ ............................... ........................$33,365
Sum of Previous Changes .................... ............................... $0
This Change Order No. 1 Amount (add or subtract) . ......... ...............$12,472
RevisedAgreement Amount...... .. ............................. ........................$45,837 y�
Original contract time in calendar days ................ .............................19 days Y
Adjusted number of calendar days due to previous change orders .......... .... 154 days
This change order adjusted time is ...................................................... 0 days
Revised Contract Time in worsting days ........_ ................ _.......................154 days
Original Notice to Proceed date ......... . ..................... I .......... ....... 12/28!2012
Completion date based on original contract time ....................... 1/1512013,/
Revised completion date due to change order(s) ........................ 5/31!2013
Your acceptance of this change order shall constitute a modification to our Agreement and
will be performed subject to all the same terms and conditions as contained in said
Agreement indicated above, as fully as if the same were repeated in this acceptance. The
adjustment, to this Agreement shall constitute a full and final settlement of any and all claims
arising out of, or related to, the change set forth herein, including claims for impact and delay
costs.
Prepared by: - Date: Z CE;
McAlpi , Srcti n Mana r
CZM/Natural Res urce Danartment
Accepted by:
Date:° 13
Bryan Flynn, P.E. Proj t Manager
Approved'
Approved
Approved
Packet Page -1238-
Date: 6 Qom _Za
Date.
.'c 1 � -' 3
Date:
��.hasin
Contract Change Request
5/14/2013 16.A.17.
Purchasing Department
ChangeModirication Form
[i Work Order Modification
Contract #: Mod #: 3 PONVork Order #: Project Name: Peer Review for Collier
09- 5262 -CZ 45- 1,41808 ;County Beaches
Project #: 195- Project Manager: Gary Department: CZM /Natural Contractor /Firm Name: Atkins North
8009e.1 MCAiDin Resource Department America
!Original Contract/Work Order Amount $ . 33,3e5l00 :_`
Original BCC Approval Date; Agenda Item #
I Current BCC Aooroved Amount N/?
Last BCC Aooroval Dat ; Agenda item #
Current Contract/Work Order Amount 33;36.5.00
/ i s 71t (¢rdle
Dollar Amount of this Change
37.38%
Total Change from Origina`i Amount
j Revised New Contract/Work Order Total
$45,837.00
#VAi- tEl
Change from Current BCC Approved Amount
!cumulative Changes
$12,472.00
37.38%
Change from Current Amount
Completion Date; Description of.the Tasks) Change,. and Rationaie4ior the. = Change.
I.
Oricinai notice to proceed Last approved completion date:
Revised completion date (includes this
_,mpietion date: 12!28/12 5131;2013
change): 5/31/2013
Number of days added (if Explain why additional days are needed (detaiied /specific):
extension, must attach current I
insurance certificate(s) from SAP
or obtain from vendor): `
Add new task(s) I I Change task(s)
J Delete task(s)
Z Other (specify): Budget
Increase
`i. Provide a detailed and specific explanation of the requested change(s) to the task(s): More budget is requested
for preparation and attending meeting(s) to complete the presentation of the peer review to the County Commission.
Considerably more analysis, discussion: meetings, review and presentation was required as a result of commissioner
questions, concerns, understanding and education. At least 3 major presentations, rewrites and reviews have been
required so far to address sand placement quantities and Atkins review and recommendations.
2. Provide detailed rationale for the requested change: Extra meetings that were outside of the original scope to
present the findings of the peer review were necessary. Continued concern by Commissioner Hiller has resulted in
additional explanations, review, discussion and analysis.
3. Provide explanation why change was not anticipated in original scope of work: There was one meeting outlined in
the original scope of work. To date Atkins has prepared for an attended one commission meeting, one meeting with
Commisssioner' and a Commissioners workshop. Along with the additional analysis, review preparation, presentation
preparation and support.
4. Describe the impact if this change is not processed: Atkins will not be able to support County staff with questions
regarding the peer review.
Change Requested By
❑ Contractor /Consultant ❑ Owner , El Using Department
® Design Professional I_I Regulatory Agency (specify): Dot her (specify_ ):
Purchasino Professional Participated in Negotiation of Chance i Modification: ❑ Yes ® No
Approves; by:
Date: / / 2 e /�5
Name and Title: J teary Mcal6i , c . Sectio Man. Packet Page - 1239 -
5/14/2013 16.A.17.-
Reviewed b ����-- -���'�2,,F °'�, -... � Caie:,
Purchasing Professional's Name: Rhonda Cummings/f
Revised: 416111
G
Packet Page -1240-