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Agenda 04/23/2013 Item #16E64/23/2013 16.E.6. EXECUTIVE SUMMARY Recommendation to accept the report concerning the sale, donation of items, and disbursement of funds associated with the County surplus auction held on March 23, 2013, and to approve a resolution authorizing the County Manager, or his designee, to perform the ministerial function of executing certificates of title for County -Owned vehicles sold or set for sale at future auctions. OBJECTIVE: To present the results of the recent Collier County surplus property auction to the Board of County Commissioners; obtain Board approval for the disbursement of funds; approve a resolution naming the County Manager as the Board's designee for the purpose of executing certificates of title for County -Owned vehicles set for sale at future auctions; and, permits the County Manager to assign such responsibilities to the Director of the Purchasing Department. CONSIDERATIONS: On January 22, 2013 (Item 16.E.2) the Board of County Commissioners authorized staff to conduct an auction for the purpose of disposing of County -owned property and generating revenue for the County. Donations prior to the March 23, 2013 auction included a 1999 Ford F350, asset 990032 utility truck, to the Golden Gate Fire Control and Rescue District. The auction generated $462,485 in gross revenue. The auctioneer's commission of $78,622.45 was deducted from the gross revenue resulting in $383,862.55 in revenues. Pre - auction expenses totaling $701.25 for services were deducted from the revenue, resulting in total net revenue of $383,161.30. Staff is recommending that revenue attributable to distinct legal entities such as the County Water -Sewer District and the Airport Authority be credited to the appropriate fund accounts for those entities with all other revenues credited to the General Fund. Staff also recommends pursuant to 49 U.S.0 5334(h)(4) the net revenues from the sale of transit assets funded by the Federal Transit Administration (FTA) be credited to the appropriate transit grant fund account. In keeping with that directive, staff has allocated the new revenue from the sale as follows: Fund ,, , Sum of - Acquisition Value Surn Of Net Book Value Sum of` -.`Auction Sale Price � ;Sum .of Auction ` Commission .Sum of Collier Revenue Pre- ' Auction Expenses Total 'Revenue Minus Pre- 'Auction Expenses 001 $ 1,474,615.81 $253,869.08 $ 199,778.40 $ 33,962.33 $ 165,816.07 $ 302.92 $ 165,513.15 109 20,325.00 - 6,700.00 1,139.00 5,561.00 10.16 5,550.84 113 104,403.87 4,274.55 31,421.95 5,341.73 26,080.22 47.64 26,032.58 408 527,295.89 13,193.67 133,268.90 22,655.71 110,613.19 202.07 110,411.12 425 415,205.66 - 10,700.00 1,819.00 8,881.00 16.22 8,864.78 429 225,196.00 27,238.25 20,550.00 3,493.50 17,056.50 31.16 17,025.34 470 80,833.52 - 27,400.00 4,658.00 22,742.00 41.55 22,700.45 490 463,543.50 1.50 24,250.00 4,122.50 20,127.50 36.77 20,090.73 495 - - 145.75 24.78 120.97 0.22 120.75 521 24,339.00 5.00 8,270.00 1,405.90 6,864.10 12.54 6,851.56 TOTAL 3,335,758.25- 3298,582.05 $'462;�183;t10 • :$`'7$;622.45 $ 383,862.55 .$:701:25 ,$383,161.31 Packet Page -1437- 4/23/2013 16.E.6. The auction includes vehicles, furniture and miscellaneous office equipment included as part of Attachment A. Certificates of titles for County -owned vehicles list the Board of County Commissioners as the owner. The Resolution authorizes the County Manager or his designee, such as the Director of Purchasing, to perform the ministerial function of executing certificates of title. In order to timely meet the titling requirements of Chapter 317 and 319 of the Florida Statutes, it is recommended that the attached Resolution be approved for this ministerial action. FISCAL IMPACT: The auctioneer's commission was paid from the auction gross revenue; net sales revenues minus pre - auction expenses are returned to the general fund or enterprise or grant fund that paid for the acquisition of the asset. See information above. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office, is legally sufficient for Board action and only requires a simple majority vote —SRT. GROWTH MANAGEMENT IMPACT: There is no growth management impact in approving this Executive Summary. RECOMMENDATION: That the Board of County Commissioners accepts the report concerning the sale, donation of items, and disbursement of funds associated with the County surplus auction held on March 23, 2013, and approves a resolution naming the County Manager or his designee, the Director of the Purchasing Department, to perform the ministerial function of executing certificates of title for County - Owned vehicles set for sale at future auctions. Prepared By: Rhonda L Tibbetts, Purchasing Operations Manager Attachments: Attachment A – Collier County Surplus Sale Items Resolution Packet Page -1438- 4/23/2013 16.E.6. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.E.16.E.6. Item Summary: Recommendation to accept the report concerning the sale, donation of items, and disbursement of funds associated with the County surplus auction held on March 23, 2013, and to approve a resolution authorizing the County Manager, or his designee, to perform the ministerial function of executing certificates of title for County -Owned vehicles sold or set for sale at future auctions. Meeting Date: 4/23/2013 Prepared By Name: TibbettsRhonda Title: VALUE MISSING 4/5/2013 1:33:15 PM Submitted by Title: VALUE MISSING Name: TibbettsRhonda 4/5/2013 1:33:17 PM Approved By Name: MarkiewiczJoanne Title: Manager - Purchasing Acquisition,Purchasing & Gene Date: 4/10/2013 9:54:57 AM Name: TibbettsRhonda Date: 4/10/2013 11:34:17 AM Name: WardKelsey Title: Manager - Contracts Administration,Purchasing & Ge Date: 4/10/2013 6:46:38 PM Name: pochopinpat Title: Administrative Assistant,Facilities Management Date: 4/11/2013 9:54:39 AM Packet Page -1439- Name: TeachScott Title: Deputy County Attomey,County Attorney Date: 4/11/2013 11:27:32 AM Name: PriceLen Title: Administrator, Administrative Services Date: 4/11/2013 1:16:46 PM Name: KlatzkowJeff Title: County Attorney Date: 4/11/2013 2:20:24 PM Name: PryorCheryl Title: Management/ Budget Analyst, Senior,Office of Manag Date: 4/12/2013 9:28:51 AM Name: OchsLeo Title: County Manager Date: 4/12/2013 11:45:10 AM Packet Page -1440- 4/23/2013 16. 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W w w J A O W O W O1 W V N O N b O N W N A A 00 N O O V W T N N A N W W W O] 01 N N Packet Page -1454- 4/23/2013 16.E.6. RESOLUTION NO. 2013- A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA, AUTHORIZING THE COUNTY MANAGER OR HIS DESIGNEE TO EXECUTE CERTIFICATE OF TITLES FOR COUNTY -OWNED MOTOR VEHICLES AND OFF - HIGHWAY VEHICLES DESIGNATED FOR SALE AND SOLD AT BOARD AUTHORIZED AUCTIONS. WHEREAS, Section 274.06, Florida Statutes, allows the Board of County Commissioners the authority to conduct auctions to sell county-owned surplus property that no longer has a useful business purpose; and WHEREAS, from time to time the Board of Commissioners authorizes county staff to sell at auction property that no longer has a useful business purpose, including motor vehicles and off - highway vehicles; and WHEREAS, Chapter 319 of the Florida Statutes sets forth the proper procedure to endorse and transfer title to a person acquiring a motor and off- highway vehicles; and WHEREAS, after the Board has approved the sale of county -owned surplus property at auction all that remains is the ministerial duty to complete the necessary paperwork to transfer title for such sale; and WHEREAS, the Board desires to authorize the County Manager or his designee to execute certificates of title and/or any other related paperwork, including but not limited to odometer disclosure statements, necessary to transfer title for all county-owned motor and off- highway vehicles sold at Board authorized auctions. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Collier County, Florida, that the County Manager, and/or his designee is hereby authorized to perform the ministerial function of executing any certificate of title and/or any other related paperwork, including but not limited to odometer disclosure statements, necessary to transfer title for all county- owned motor and off - highway vehicles sold at Board authorized auctions. 1 Packet Page -1455 - P 4/23/2013 16.E.6. This Resolution adopted after motion, second, and majority vote favoring same, this 23rd day of April, 2013. ATTEST: DWIGHT E. BROCK, Clerk Deputy Clerk p ov d 71m and legal sufficiency: colt R. Teach Deputy County Attorney BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA Georgia A. Hiller, Esq., Chairwoman 2 Packet Page -1456- �P