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Agenda 04/09/2013 Item #16E4 4/9/2013 16.E.4. EXECUTIVE SUMMARY Recommendation to accept reports and ratify staff-approved change orders and changes to work orders. OBJECTIVE: To enable the Board to oversee the execution of administrative change orders and changes to work orders and promote accountability in the use of staff authority. CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a plan to enable changes to BCC-approved contracts (Section XV.C, Collier County Purchasing Policy) of not greater than 10 percent of the current Board approved amount or $10,000 (whichever is greater) to be authorized by staff. Also included in the report are changes to Work Orders. These include work orders issued under CCNA Contracts that are less than or equal to $200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all other contracts (Section XV.G, Collier County Purchasing Policy) that are not greater than 10 percent of the current Board Approved amount or $100,000 (whichever is greater). The Administrative report identifies the percentage changes to contracts or work orders that have occurred since the prior BCC approved amount which are below the threshold limits as referenced above. The plan calls for staff to submit a monthly report listing these change orders from the previous reporting period. Enclosed is the monthly report of the Administrative Change Orders and Administrative Changes to Work Orders. These reports cover the period of February 20, 2013 to March 20, 2013. FISCAL IMPACT: The total for 9 changes to contracts is $15,849.77. The total for 4 changes to work orders is zero dollars. LEGAL CONSIDERATIONS: This item raises no legal issues and requires majority vote for approval. -JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: That the Board of County Commissioners accepts the enclosed Administrative Change Orders Report and Administrative Changes to Work Orders Report and ratifies the listed change orders and changes to work orders. PREPARED BY: Diana DeLeon, CPPB, Contracts Technician, Purchasing Department Packet Page -1349- 4/9/2013 16.E.4. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.E.16.E.4. Item Summary: Recommendation to accept reports and ratify staff-approved change orders and changes to work orders. Meeting Date: 4/9/2013 Prepared By Name: DeLeonDiana Title: Contracts Technician,Purchasing 3/25/2013 1:14:35 PM Submitted by Title: Contracts Technician,Purchasing Name: DeLeonDiana 3/25/2013 1:14:38 PM Approved By Name: pochopinpat Title: Administrative Assistant,Facilities Management Date: 3/25/2013 2:38:38 PM Name: MarkiewiczToanne Title: Manager-Purchasing Acquisition,Purchasing& Gene Date: 3/26/2013 7:17:13 AM Name: DeLeonDiana Title: Contracts Technician,Purchasing Date: 3/26/2013 8:14:18 AM Name: WardKelsey Title: Manager-Contracts Administration,Purchasing&Ge Date: 3/26/2013 8:40:47 AM Name: PriceLen Packet Page -1350- 4/9/2013 16.E.4. Title: Administrator, Administrative Services Date: 3/27/2013 11:04:28 AM Name: KlatzkowJeff Title: County Attorney Date: 3/28/2013 11:40:11 AM Name: PryorCheryl Title: Management/Budget Analyst, Senior,Office of Manag Date: 3/28/2013 5:04:20 PM Name: OchsLeo Title: County Manager Date: 3/30/2013 5:38:45 PM Amok Packet Page -1351- 4/9/2013 16.E.4. M W N 0) N .o v d c d m• 5 c 'o 0 ai 0- L U d E O O co cN 0 N a, UEV ¢ o c<1 a o g o N c i w > T a O` U W a, '� d C N r- m N V a) al w C O O. d L C 0 rn d >, F-ti O U d h d l0 O C m d m d U vi 2 0.c C coo o e •o e e d o >. e ef5 on ra as oo, o) m ° coo, ca o •13 °o o E U % O o m N o • o o a y• iii e U "O vi L 7 ja M O U I! d P A d 0 3 C 2 O 0 O O co W M V o w N 9 V C O LL 0 U N ¢¢ll N c• N `ca" G H 2 O IN 3 N H N y E > C E a o a O co y O C > U 2 re 8 N to O bi L to U N w N _ cq 0. - f9 y U C c c d d N 11'1 U v) N E. d F- o 2 F- T m er E 0 O . d M 7 O 0 O N... a, W D E d N L.. 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Inc. 73045.8.1 Original ContractNVork Order Amount $ 234,470.00 09/25/12 16C3 Original BCC Approval Date; Agenda Item# Current BCC Approved Amount $ 234,470.00 N/A Last BCC Approval Date; Agenda Item# Current Contract/Work Order Amount $ 234,470.00 10/22/2013 SAP Contract Expiration Date (Master) Dollar Amount of this Change $0.00 0.00% Total Change from Original Amount Revised Contract/Work Order Total $234,470.00 0.00% Change from Current BCC Approved Amount Cumulative Changes $0.00 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change,and Rationale for the Change Original completion date: Last approved completion date: Revised completion date (includes this January 20, 2013 January 20. 2013 change): October 22, 2013 For Tasks 1 and 2 only For Tasks 1 and 2 to match the other tasks Number of days added : 275 to Each step on the contract modification checklist form has been reviewed prior to me Tasks 1 and 2 submitting for approval NCB (this box must be initialed by Project Manager) ❑ Add new task(s) I ❑ Change task(s) ❑ Add new task(s) I ❑ Change task(s) 1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional days added: Increase the Project Milestone Schedule time for tasks 1 and 2 from ninety(90)to three hundred sixty five (365). Aimak 2. Provide detailed rationale for the requested change: It is critical that Collier County Public Utilties' infrastructure is . designed for adherence to specifications since it's being installed by Florida Department of Transportation (FOOT) during a °-_ road widening project along US41 from CR951 to Greenway Road. , 3. Provide explanation why change was not anticipated in original scope of work: The original schedule was intended to coincide with FDOT's schedule. FDOT has since slowed their design schedule and changed to advertise the project as Design/Build. This means that our design will still need to be coordinated with FDOT for a longer timeframe. The time being added is to have tasks 1 and 2 consistent with all other tasks. 4. Describe the impact if this change is not processed: If this change is not processed, the design engineer will be unable to complete his design. Not completing the design will cause potential delays to the FDOT project. If the project is not awarded by FDOT in August 2013, a $54 million project could be pulled from Collier County and spent elsewhere in the State of Florida. Type of Change I Modification ❑ 1. Planned / Elective ED 2. Unforeseen conditions/circumstance ❑ 3. Quantity or price adjustment ❑4. Correction of error(s) ❑ 5. Value added '; ❑''I 6. Schedule adjustment Change Requested By ❑ Contractor/Consultant j E Owner ! ❑ Using Department I Design Professional ❑ Regulatory Agency (specify): j ❑ Other(specify): Purchasing Professional Participated in Negotiation of Change/ Modification: ❑ Yes EYE No Prepared by�� . Date: / I Approved by Date: .771 / / I Reviewed b : Y 2 �___ ( Date: f A ale Revised:5/16/12 1 Packet Page -1355- 4/9/2013 16.E.4. ler Co '' rtrnertt Purchasing Department Change Modification Form Ac riM e ^ v,scr ® Contract Chance Request 0 Work Order Modification E Mod#: 3 j PO/Work Order#: 1 Project Name:Electronic fareboxes for i 1 Contract#r 4500136297 Collier Area Transit Project + Contractor/Firm Name: Fare Logistics Project# 350 :.1 ; Project Manager:Yousi ' Department: ATM Corporation Cardeso 1 Original Contract/Work Order Amount $ 564,228.00 4t1Ot«. 16Al2 Original al CC Approval D l Date: Agenda Item Item# 'Current BCC Approved Amount $ 564.22&00 Expiration Date (Master) Current Contract/Work Order Amount $ 51"4 228.00 2,2812017 SAPICo a�from pion ai Amount 1'Rev s Amount of this Change 2.38% Change from Current BCC Approved Amount j, Revised ContractlWork Order Total 1 $ra80,452.00 1 , l umufafive Changes ) $16.224.00 ( 2.38%) Change from Current Amount i Completion Date,Description of the Task(s)'Change,and Rationale°for the Change Last approved completion oats: Revised completion gate(induces this Original notice to proceed � pp completion date: 2/2612012 2128f20 t � change): 7131/13 Number of;lays adder',(if � Explain why additional days arc needed 1de�iierilspecit-CC): extension, must attach current ; The electronic vault purchased with this project wiil not be permanently installed until insurance certificate(s)from SIRE iti,the construction of fare collection room is mmpieted. or obtain from vendor):¢20?" g Chan e tsk(s) ■ ❑ Delete tasi ts) I ®Other(specify): 1 Add new task(s) j I i . 1, Provide a detailed and specific explanation of the.requested changes)to the and to acid time to The change requested is for the purchase of a spare electronic farebox for the Collier Area Transit(CAT) ITS system the project to cover the construction time required of a vault room to house the new vault. One (1) Validating farebox (including operator control unit) and a 5 month time extension are being added to the electronic farebox project for a total cost increase of 516.224. 2. Provide detailed rationale for the requested change: I A) The original quote for the,electronic farebox:project only included spares parts of each piece of equipment inside the farebox. it was determined that the spare farebox will round out CAT's inventory to prevent any downtime in the future in the event farebox is inoperable and requires repair. This change order will cover the addition of 1 item(1 validating farebox)for the CAT electronic farebox system and their warranty. I B) The time extension is necessary because the CAT facility is going through a site design/Master ptanning.process which involves the relocation of the current revenue collection room to the back building providing a mare secure location for that portion of the operations. Anticipated completion of construction is expected ey summer of 2013. S. Provide explanation why change was not anticipated in original scope equipment was only considered due to A) At the time this contract was.being negotiated and awarded,spares parrs of each budget constraints. B) The site design Master planning prods had not commenced until after the ITS process was procured. The relocation of the revenue collection room was not contemplated at that time. The aesign and pernsiting of theToom has taken much longer than anticipated which now requires the requested time extension. 4. Describe the impact if this change is not processed: A) Without the spare farebox there will be a potential downtime of the transit operations should any problems arise in the future with the current nieces of equipments. 5 Without the extension the contract will expire and the required purchase and construction will not be completed. Revised:7;27o? Packet Page-1356-e• 1 4/9/2013 16.E.4. ' 5. : Type of Change I Modification 1. Planned/Elective 1 Ej 2.Unforeseen conditionsicircurristance I E 3. Quantity or price adjustment 0/1104,, 4.. Correction of error(s) i It le 5 Value added 1 7 E. Schedule adjustment Change Requested By 0 Contractor/Consultant 1 CI Owner F g Using Department 0 Design Professional 1 0 Reautatory Agency(specify.): 1 7 Other(specify): Purchasing Professional Participated in Negotiation of Change/Modification: 0 Yes [E)No Approved by: „- 11_,••6-71a) Date: -% - - I 3 , - Narrie and Title: Q I.',, - i ' .,,, _ ' o o ( ‘,•1 .... Cr,•- • i-i,i'l.`* "P.'...,T j , I I Reviewed by: ,' ,,;, (,•..f.„ C: ,, 00_,L4,,i, , Date .•:-; /.,.9 //-...) . Procurement Stratigist's Name: / I • \,.,._../ 1 1 • ... • 'OWN • ,,,,,,,Ad • • I 1 I . r Revised:7:27)1, Li 2 i 1 - I . . . Packet Page -1357- 4/9/2013 16.E.4., Fare Logistics 10-4223 Commerce Gracie Viczona. BC V8Z 6N6 Canada • Phone: 250-360-0012 Fax: 250-360-0066 Quote No: 80590371 Friday, February 15,2013 Page: 1 l Attention: Yousi Carrieso. Collier Area Transit 8300 Radio Roaa Naples, FL 34104 Dear Yousi Line: 1 ParrID: 00000! Rev: 02 Vovaaer Fareoox Voyager V36 Fareoox. Includes RAM arms,TREQ unit,rachoox. Quantity U/M Unit Pry Decounr Discounted Adz/Owe Lead 77me Tory!Price Unit Pnz 1.30 13,086.00 U913,08e.00 Line: 2 Part1D: 003354 Rev: O0 Software,TransDnve!CAT • TransDnve Software license for Collier Area Transit-1.4.6 Quantity UIM Lint Pore Disnxunr Derounten' Add/Change Lead Time Total Pry Unit Price 1.00 EA 1,380.00 USD1,380.00 Line: 3 Par r1D: 002969 Rev- 00 External 24V Power Supply XP Power Farebox Power Supply QoantrzY WM' Unit Pnce Discount Decounted Add/Chaise Lead Time Total Price Unit Price 1.30 EA 308.00 U50306.00 Line: 4 Part ID: 002009 Rev: pa Services,Testing POA ano FQA testing Quantity JIM Unit Pnce. Discount Discounted Add/naive 1 r ro Tune Total Price Unit Pnce 5.00 HR 250.00 091,250.00 Line: 5 Pan 11): 001259 Rev: O2 Farebox Cast Aluminum Beseplate Baseplate with wneels for stand-alone operation Ouantny U/M Unit Pnre Discount Disc lei Add/Otarge Lad Time Total Pnce. Unit Price 2.00 E4 200.00 09200.30 Saiesaerson: Tamara Sears Packet Page -1358- 4/9/2013 16.E.4. cattier County Purchasing Department Atimir'istrafive Swims Division Change Modification Form Purr/tan X Contract Change Request Work Order Modification Contract#: 12- Change#: 1 POMfork Order#: Project Name:Industrial Blvd/ j 5937 4500141260 Mercantile Project it 60188-4 Project Manager. Steve Department:TE CM Contractor/Firm Name: Better Roads Ritter Inc. iOriginai Contract/Work Order Amount+a /4,;0",, � Original BCC Approve;Date;Agenda item# Current BCC Approved Amount } gigtatiwz.laik*1M#4 Last BCC Approval Date;Agenda Item# Current Contract/Work Order Amount ,• �;<, v ,rt ry ' ifiu :t:t.;SAP Contract Expiration Date(Master) Dollar Amount of this Change otr;' 'Total Change from Original Amount Revised Contract/Work Order Total $477,255.26 e i%% Change from Current BCC Approved Amount Cumulative Changes 1 54,042.30 0.85% Change from Current Amount Completion Date,Description Of theTask(s) Change,and Rationale�.forthe Change Original completion date:June 1, Last approved completion date: June Revised completion date(includes this 2013 1, 2013 change): no change Number of days added :0 Eacn step on the contract modification checklist form has been reviewed prior to me submitting for approval SR (this box must be initialed by Project Manager) x Add new task(s) ❑Chanoe tasks) _ Delete task(s) x Other(specify): Increase line Item Quantity 1. Provide a detailed and specific explanation of the requested change(s)to the task(s)andior the additional days added: Needed to add A new quantity of 15" RCP to cover a quantity error on the pians, Created a price for an object marker we added for safety by an existing inlet,also created a new line Item for sewer Lateral work required due to proximity of new Drainage pipe. increased quantities of sediment barrier to cover overruns on the plans 2. Provide detailed rationale for the requested change: There is a plan error where 93 If of 15"pipe was listed as 39 LF, thus needing an additional 54 LF added our quantities,There was an existing ditch bottom Inlet found at the Car Max site that falls into our shoulder widening and we added an Object marker for added safety, During Installation of Drainage pipe on Mercantile Ave there were two clay sewer laterals discovered in conflict with our drainage, we changed pipe sizes and elevations so we have clearance but need to change the clay pipe to PVC for less chance of future breakage. There was an overrun on sedimentation barrier that needed to be installed we nave added those quantities also 3. Provide explanation why change was not anticipated in original scope of work; Quantity error in pians,and issues discovered during construction 4. Describe the impact if this change is not processed: Contractor would not be able to complete the Drainage, and we would not have the money to pay for what is actually installed Type of_;Change/.Modification Li 1. Planned/Elective x 2. Unforeseen conditionsicircumstance ! x 3. Quantity or once adjustment x 4_Correction of error(s x 5.Value added i ❑6. Schedule adjustment .Change Requested By x Contractor/Consultant I x Owner ! ❑Using Department Design Professional ! rfj Regulatory Agency (specify): ' L!Other(specify): Purchasing Professional Participated in Negotiation of Change/Modification: ❑Yes x Nc Revised:5i16J12 • _ Packet Page-1359- 4/9/2013 16.E.4. 1,,pordv,-C ov: Date: Name and Title:Steve Ritter Manager-Road Construction Reviewed / , Date: • ,/ Thi Procurement Strategists NmaRhoncia Cummins • Revisec:51157-,2 _Packet Page -1360- 4/9/2013 16.E.4. 4..• 7['?` Co ty _,.... Purchasing Department Adminst.athe Se nc Davisi:>n Change Modification Form Amok Furdiasing Z Contract Change Request ❑Work Order Modification ,,,A04, Contract#: 10- Change#: 8 PO/Work Order#: Project Name: Construction for SR 84 & i 5342 4500128555 CR 951 Project#: Project Manager: Department: Contractor/Firm Name: 60073/60092 Kevin Dugan Transportation Engineering I Astaidi Construction Corp. Original Contract/Work Order Amount $ 28,220.238.93 6/14/11 100 Original BCC Approval Date;Agenda Item # Current BCC Approved Amount $ 28,040,212.30 12/11//12 16-E i0 Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 28,040.212.30 SAP Contract Expiration Date(Master) Dollar Amount of this Chance $0.00 -0.54% Total Change from Original Amount !Revised Contract/Work Order Total $28.040,212.30 0.00% Chance from Current BCC Approved Amount ;Cumulative Changes ($180.026.63) 0.00% Change from Current Amount Completion Date, Description of the Task(s)Chance, and Rationale for the Change Original completion date: 1 Last approved completion date: i Revised completion date(includes this December 26, 2013 Marche. 2014 ! chance): April 5, 2014 Number of days added :Total of Each step on the contract modification checklist form has been reviewed prior to me Twelve (12). Three (3)Weather& submitting for approval (this box.must be initialed by Project Manager) Nine (9) Holiday. � -4,,, CI Add new task(s) i ❑ Change task(s) `Q Delete task(s) 1 B'j Other(specify) 1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional days added: 1) Decrease$35,320.74 from'SR 84"Waste Water Allowance off of the contract per Nathan Beals. 2) I � Pull funds from Collier County Water budget to increase "SR 84"Water Allowance on the contract by$35,320.74 per Nathan Beals. 3) Cover overruns SR 84 Water as per Collier County Public Utilities 4) Line Stop on 20"WM SR 84 5)Additional Footage for FM Diversion 6) FM (16")tie in SR 84 7) Line Stop on 20"WM SR 951. 8) Reclaim WM 30" WYE SR 951. 9)Temporary Relocation of 10' FM SR 951. 10) Pump Trucks SR 951. 10) Twelve Days (12)are being added to this contract for Holiday&Weather days per Standard Specification 8-7.3.2.OF rDd i , 2. Provide detailed rationale for the requested change: See Attached 3. Provide explanation why change was not anticipated in original scope of work: See Attached 4. Describe the impact if this chance is not processed: See Attached • Type of Change t Modification E i 1. Planned/Elective 1 E 2. Unforeseen conditionsicircumsiance i ❑ 3. Quantity or price adiustment E 4. Correction of erroris) 1 ❑ 5. Value added % Li 6. Schedule adjustment Change Requested By O Contractor/Consultant ; ❑ Owner E Usine Department ❑ Design Professional 1 ❑ Reaulatory.Agency(specify): i ❑ Other (specify): Purchasing Professional Pariicibated in Negotiation of Change/ Modification: ❑ Yes 0 No • • Approved by. _ ; ,' Date: , f, j Name and Title: • � ~ f.z. %d. :r.,....c eir r a' ° jy- ,r..;ee: / ./ i Reviewed by + - i Date: .r^. �' 7 / 2, I Procurement Strateaisf's Name: -' ,�• r. i Revised:5/1611' Packet Page-1361- 4/9/2013 16.E.4. Construction of Davis Blvd from West of Radio to Collier Blvd&Collier Blvd from Golden Gate Canal to Davis Blvd Change Modification Summary 1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and/or the additional days added: a. Decrease $35,320.74 from "SR 84"Waste Water Allowance off of the contract per Nathan Beals. b. Pull funds from Collier County Water budget to increase "SR 84" Water Allowance on the contract by $35,320.74 per Nathan Beals. c. Cover overruns on "SR 84" Water to be paid for by SR 84 Water Allowance as per Collier County Public Utilities. d. Line Stop on 20" Water Main on "SR 84" to be paid for by SR 84 Water Allowance. e. Additional Footage for Force Main Diversion on "SR 84" to be paid for by SR 84 Water Allowance. f. Force Main (16") tie in "SR 84" to be paid for by SR 84 Waste Water Allowance. g. Line Stop on 20" Water Main "SR 951" to be paid for by SR 951 Water Allowance. h. Reclaim Water Main 30"WYE "SR 951" to be paid for by SR 951 Water Allowance. i. Temporary Relocation of 10" Force Main "SR 951" to be paid for by SR 951 Waste Water Allowance. j. Pump Trucks "SR 951" to be paid for by SR 951 Waste Water Allowance.. k. Twelve Days (12) are being added to this contract for Holiday & Weather days per Standard Specification 8-7.3.2. 2. Provide detailed rationale for the requested change: a. These funds will not be needed to complete the Waste Water portion of • the "SR 84" project. b. Additional funds requested to pay for overruns for fittings & fixtures as well as a line stop approved by Nathan Beats Collier County Public Utilities. c. Items became overran in order to complete work in compliance with Collier County Specification due to existing field conditions. d. The Line Stop was needed as an integral part of the 48" Water Main connection at station 1294+00 "SR 84". e. Additional Footage for the force main diversion on "SR 34' station 1286+00 was required to accommodate the drilled shaft in that location. f. Compensation requested for additional time required for the tie-in on the 16" Force Main at station 1286+00 "SR 84". Collier County Utilities did not shut down a 4" valve as coordinated and scheduled which caused delay in the work. g. The Line Stop was needed as an integral part of the 20" Water Main connection at Ramp A & Collier Blvd. "SR 951'. h. The Reclaim Water Main 30"VNE was needed due to existing pipe being out of round at City Gate North and "SR 951". Packet Page 4362- 4/9/2013 16.E.4. , r Construction of Davis Blvd from West of Radio to Collier Blvd&Collier Blvd from Golden Gate Canal to Davis Blvd i. Temporary relocation of existing 10" Force Main at Magnolia Pond Drive & "SR 951" was required in order to install new Force Main & Water Main per plan. j. Pump Trucks required for any Force Main operation per Collier County Public Utilities and were not accounted for in the bid. k. Twelve Days (12) are being added to this contract for Holiday & Weather days per Standard Specification 8-7.3.2. 3. Provide explanation why change was not anticipated in original scope of work: } a. These funds will not be needed to complete the Waste Water portion of the "SR 84" project. b. Additional funds requested to pay for overruns for fittings &fixtures as well as a line stop approved by Nathan Beals Collier County Public Utilities. c. Due to existing field conditions. d. Due to existing field conditions. , e. Due to existing field conditions. } f. Delay caused by Collier County Utilities. g. Due to existing field conditions. h. Due to existing field conditions. i. Due to existing field conditions. j. Missed in the original bid. i 4. Describe the impact if this change is not processed: If these changes are not processed we would be unable to complete the work necessary to maintain the design intent. 1 Packet Page-1363- / 4/9/2013 16.E.4. ter Co Coxvity Purchasing Department -~~~, - �- ~~^-.--~ {�hang� Y0o�i��a�onFonn ��o��c �urns�; aZa Contract Change Request 'ElWork Order Modification #� � Change#' 5 | p[)hNorhC>rde/#: Project Name: )nteK'nBentTranspomanon Contract i ' i 4500129375 I System UTG)for Co|8erArea Transit | �1'5�6O ' Contractor/Firm Project Project Department: ' Name: � \ T*obno��a Yousi Cardeso | Technologies, Inc.� Item # i Original Contract/VVork Order Amount fa.' $1-,109-,947:00 7/2611.1'al0B. Original BCC Approval Date: Agenda'Current BCC Approved Amount ..,' $1..109,947:007 - ..-- ' '. Last BCC Approval Datea Agenda Item# 1Current Contractaa-k)ork Order Amount '.$11:4:5;32210p. SAP Contract Expiration Date (Master) 'Dollar At'nount of this Change -.'-': ....I.,•: -: a.:$0a00., 1 3.23%1 Total Change from Original Amount Revised Conira-ci/Work Order Total 1 $1,145.822.00 II 3.23% Change from Current BCC Approved Amount ICumUlative Chanaes I $35.875.00 III 0.00%! Change from Current Amount '- �� - - ^ �� :-'� `r ' Completion.Date;'Description . . - ~r. '. Original completion date: I Last approved completion Uace Revised completion date(includes tflis 11/29/2012 \ 2/2782013 I change): N/A Number of days added :N*\ I Each step on the contract modification cneokitst form has been reviewed prior to me ! submitting for approval (this box must be initialed by Project Manager) \ I ED Acid ne*1asme) �l Chsnga�sNs) --Li Delete task(s) �� O�er(spa�iy): | | !'| 1. Provide adetaded and speud§cexp:anedonof the requms�d cbamge(s)to the tasds>ondk»r the addhiooa| days added: The original contract included the cost to 2 years warronty, support and hosting of the licensed system. This modification provides the details of how the system wilt be supported and maintained by Avail Technologies, inc. || No additional time or expense is being added to the aontract with this modification. 2.. Provide detailed rationale for the requested ohange:Tn,s change wi8 � include an ' the oontractdatai|ing the required maintenance and support for the system, including a oustomersupportp|an. defining . the reopons|bi|iben of the venoor, the software maintenance ana support services and components. 3. Provide explanation why change was not anticipated in original scope of work:The maintenance and spport was anticipated with the original scope and work but the details were prepared after the projected was implemented in order to reflect the project as it has been constructed and to include Collier information Technology requirements. | 4. Describe the impact if this change is not processed: If this chanoe is not made and the agreement is not moorporated into the contract the County may not be able to require Avail Technology to comply with the maintenance and su000n of the system as the County desires. \ | ^ ^ - | | � ''� � � oFChamgeymod0ioadon ^ ``^� -�� r� 1 Panned / Becdve | �� 2 Unforeseen cond�ionsvznouma�n�e | � Ouan��orpnce od/uscmen! i �� ' .L | E 4. Correction oferno (s) | 12 5. Value added I Lj �� Schedule � i�d/us �ent . ' ~_ ' ~= ' � � , ,��(�haoge By� `��~ .� �_ -`-=�z�� '`��= ~ | ! ED Owner | Z Using Department . Li Desion Professional 1 Li Ragu��x?�g�ncy(speod�\� | ( Purcnasing Professional Participated in Negotiation of Change/ Modification. Li Yes 0 No i Date: ( Approved LY / ' � /-/4- ia. | | Name and , Operations Analys CAT . Rev seu: o/1 snz • Packet Page-1364- F:eviewec-.--'-I-t ' / / / • , ---,/ 1 ' ,/ i i 1 / i/ t Date: , / I/ ,. 4/9/2013 I 1 P-3 c u r 7•1=nt—S1-i- t`e 6i rs Nan'ia: Rnanda uthrhinge '-:- ,.7.,1----". 1 r , ,,,,... __/ 00404, AO& Arallk. Revtsec 5/16/12-*, Packet Page-1365- - -— -- _ 4/9/2013 16.E.4. EDIT A-1 Contract Amendment# 1 Contract 11-5650"intelligent Transportation System (ITS)for Collier Area Transit" This amendment, dated ? / 6' ,2013 to the referenced agreement shall be by and between the parties to the original Agreement, Avail Technology.Inc. (to be referred to as"Contractor")and Collier County,Florida,(to be referred to as"Owner"), Statement of Understanding RE: Contract 4 11-5650 "intelligent Transportation System(ITS)for Collier Area Transit" In order to continue the services provided for in the original Contract document referenced above, the Contractor agrees to amend the above referenced Contract as per the Supplemental Authorization Exhibit "A 1-A" attached to this Amendment and incorporated herein by reference. The Contractor agrees that this amends the original Contract to provide clarification of the required maintenance and support for the ITS system identified as part of the two (2) year Premium Warranty, Support Hosting under Phase 1, The Contractor agrees that any maintenance and support for the ITS system that extends beyond the • expiration date of Contact# 11-5650 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of any maintenance and support agreements. All other terms and conditions of the agreement shall remain in force. IN WITNESS WHEREOF,the Contractor and the County have each. respectively. by an authorized person or agent,hereunder.set their hands and seals on the dates) indicated below. Accepted: 5/o ,201 CONTRACTOR: OWNER: Avail Technologies, Inc. BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY. FLORIDA By: tpC $�+�-•c_—�F, 0� 4 `^�- / Jf iJ Joanne arkiewicz,'tinterim Purchasiac t� cgs Director -.S e r�' e-/ (ti`' ✓,.''�.. Type Name of StanatoryJ Approved as to form and legal sufficiency: 1'>~ J k,'1 , • 4 V a Assistant C. my Attlrnev Packet Page -1366-, 4/9/2013 16.E.4. i I Maintenance and Support Plan—Hosted System 2 Years-TBD Collier Area Transit Exhibit Ai-A to Contract a i-56gc Intelligent Transportation Systems(ITS)for Collier Area Transit Maintenance and Support Agreement THIS AGREEMENT("AGREEMENT"), by and between the Collier Area Transit,3329 Tamiami Trail East, Suite 103, Naples, FL 34112, hereinafter"PROPERTY",and AVAIL TECHNOLOGIES, INC.,a corporation, located at 2026 Sandy Drive, State College, PA 16803, hereinafter called "AVAIL",collectively referred to { as the"PARTIES",shall become effective the date of System Acceptance, as part of the 2 year Premium Warranty, Support& Hosting on entire Phase 1 System. WHEREAS,AVAIL has licensed to the PROPERTY certain systems as specified in the Software License Agreement of near or even date herewith(the"License Agreement.")and PROPERTY wishes to have AVAIL perform maintenance services on the software and associated hardware of the licensed systems pursuant to the terms and conditions of contract 1a-565o for Phase I services,the following terms and conditions and the terms and conditions of the License Agreement: :L.Description and Term ✓ a. Systems Covered The materials covered in this Agreement are the hardware and software required for deployment of 1 the AVAIL Intelligent Transportation System(ITS).The software which includes AVAIL's OmniPoint Software Suite("Software"),is defined and more fully described in, and subject to,the signed Software License Agreement,as updated with any improvements or modifications furnished to PROPERTY hereunder; b. Sites 1.3329 Tamiami Trail East, Suite 103,Naples, FL 34112 • c. Term The initial term shall be for two(2)years commencing upon the Support Date as defined in the License Agreement.The Agreement shall be reviewed by both Parties for any renewal of term at least sixty (so)days prior to the expiration of the current term. d. Defined inclusive Period of Service: February 20:2-January 31, 20:5 2. Definitions a. "Specifications"shall mean the documentation to which the Software must conform as set forth in the license Agreement; b. "Error"shall mean a material and reproducible failure of the Software to function in conformity with the Specifications. c. "Additional Services"shall mean any service that is not covered by this agreement; d. "Hosted Support"shall mean AVAIL will house, implement,maintain and backup the customer server based software on AVAIL owned(or leased)equipment for the duration of the contract period. e. "Self-Heal"refers to the ability the system has to detect a program is in an inoperable state and to take appropriate action to return the program to an operable state. Submitted by. Pace 1 « MMM ss:? • • Avail Technologies,Inc. ...... Packet Page-1367- 4/9/2013 16.E.4. Maintenance and Support Plan—Hosted System years-TED Collier Area Transit f. "RMA"refers to Avail's Return Material Authonzatian procedure. 3.Customer Support Plans (Please see Figure:) a.Customer has elected Hosted Level of Support e.AVAIL Responsibilities During the term of this Agreement,AVAIL shall provide the following support measures. AVAIL shall provide: a. The Standard Level of Support of which there are two problem resolution standards (See Figure.1): i. General Provision: a. Telephone hot line access for problem and error reporting and response of diagnostic services; b. Ability to initiate support requests via e-mail to Support®Availtec.com c. AVAIL shall staff their Call Center during regular business hours see Figure i. In case of a support call,AVAIL will want to collect the pertinent information as soon as practical.in the event that AVAIL cannot answer the initial call,a voicemail service shall be operative as a backup system; 2. Routine Care—(as defined in Figures) • a. AVAIL shall respond to the call as stated in Figure 1; b. The problem will be entered into the AVAIL tracking system,entering the Caller's Name, Property Name and Contact Phone Number; c. AVAIL shall keep PROPERTY advised of a plan for resolution of the error as soon as practical; If the error occurs after AVAIL business hours,the Caller shall still leave a voice message with the same information as listed above. y. Urgent Care—(as defined in Figure 1) E. AVAIL will respond to a call as stated in Figure b. Upon receipt of the call,the Support Team will immediately begin to assess the error and begin the process of resolving the problem. Resolution shall be conveyed to PROPERTY as soon as practical; e. The error will be entered into the AVAIL tracking system: d. On-site response for requests for remedial support and diagnostic repair services in response to shall be pursuant to Section ee..b.4 of this Agreement. 4. System Self-Diagnostics and Self-Healing capabilities a, Through the use of sophisticated software monitoring system,the system will notify the operations staff of potential system degradattion and alerts the on-call staff via message 24 hours 17 days a week. b. Through these same techniques,the system has the capability to self-heal processes that have stalled or failed. Submitted by: Page 2 ..••NM Avail Technologies,inc. :."' I UCa L :CNNUL34.£�,■tr, Packet Page-1368- 4/9/2013 16.E.4. Maintenance and Support Plan—Hosted System z Fears--BD Coliler Area Transit c. PROPERTY Responsibilities PROPERTY shall give AVAIL,their full cooperation to facilitate proper and prompt performance of the Support Services and any additional services that the PARTIES agree. PROPERTY shall provide: a. A key technical contact that shall be familiar with the System to provide adequate information and feedback in order to facilitate problem reporting and resolution; b. The key technical contact will be aware of the terms and conditions under which AVAIL Systems provides after hours support: c. Promptly notify AVAIL of any error in the System; d. Provide sufficient information for AVAIL to effectively diagnose errors including a detailed description of the issue in text format, an explanation of what the user was doing when the issue occurred, any error messages that the system returned,screen shot images of the error,the current status of the system,a determination if the system is functional,and a state retrieval, if requested; e. Permit AVAIL to take such reasonable steps as AVAIL shall consider necessary to remedy any errors; f. Allow AVAIL prompt and reasonable access to: PROPERTY's physical sites,at the locations specified in the Support Plan of this Maintenance and Support Agreement. c. Provide a safe and secure work environment at the site(s)for AVAIL's authorized personnel performing Support Services and additional services on-site. PROPERTY shall not permit any person other than authorized AVAIL personnel to make corrections or in any way modify the Avail provided Software.Any work, repair,replacement, remedial support, emergency support,or correction necessary will be in violation of this provision shall be considered additional services. 6.Software Maintenance AVAIL shall notify and make available to the PROPERTY all, Purchased Feature Enhancement and Bug Fixes to the software for the current software license.The nature and extent of the elements to be included or covered in any Enhancement,or Bug Fix shall be determined solely by AVAIL. Purchased Feature Enhancements and Bug Fixes will be made available to the PROPERTY at no additional charge other than the costs for additional hardware,configuration,integration,testing,travel and lodging and per diem, provided they are current in their payment for Maintenance and Support fees. in the event the PROPERTY has elected not to pay the Maintenance and Support Fees,they may obtain updates of a Purchased Feature Enhancements and Bug Fixes by paying the aggregate annual Maintenance and Support Fees which would otherwise have been due from the date of discontinued Maintenance and Support Services to the date such Purchased Feature Enhancement or Bug Fixes becomes generally available. As soon as practical,AVAIL will provide the PROPERTY with information relating to any software New Features during the term of this Agreement. New Feature Purchase shall be negotiated and agreed to in writing, between the PARTIES,prior to any work beginning on the requested task. All efforts shall be made by the PROPERTY to provide AVAIL access to the individual Software server through the VPN Submitted by: Page 3 ............. Avail Technologies,inc. r ""` QUO l L Packet Page -1369- 4/9/2013 16.E.4. Maintenance and Support Plan—Hosted System z years-T 3� Collier Area Transit process.Any New Feature Purchases,Purchased Feature Enhancement and Bug Fixes provided shall be governed by all of the terms and provisions of this agreement. Upon notification,the PROPERTY shall have six(6)months from receipt of such notice to authorize AVAIL to deliver the product, provided they are current in their payment for support fees.All New Feature Purchases, Purchased Feature Enhancements, or Bug Fixes provided, shall be considered Software for purposes of the Software License Agreement and this Maintenance and Support Agreement. AVAIL agrees to provide to the PROPERTY the elected level of support as defined in section 3a for the Software and any subsequent upgrades during the full term of this Agreement(including all renewals) through the end of this contract or any subsequent extension of Maintenance and Support Services; provided that the PROPERTY has paid the applicable Maintenance and Support Charges hereunder as and when they become due.AVAIL agrees that its failure to continue to provide such support shall constitute a material breach of this Agreement. AVAIL agrees to provide to the PROPERTY the Level of Support as stated in Figure i for the Software and any subsequent upgrades during the full term of this Agreement(including all renewals)through the end . of this contract or any subsequent extension of Maintenance and Support Services;provided that the PROPERTY has paid the applicable Support Charges hereunder as and when they become due.AVAIL agrees that its failure to continue to provide such support shall constitute a material breach of this Agreement. 7. Maintenance and Support Services a. PROPERTY shall pay the Maintenance and Support charges set forth,and PROPERTY will receive technical support for the term of this Contract; b. Provided PROPERTY has paid the applicable Maintenance and Support,AVAIL shall support the Hardware and Software as set forth in this Agreement; c. Corrections- For a period of Twelve(12)months fallowing the release of a Major Release upgrade, AVAIL will use reasonable efforts to support any previously Release of that Software program.AVAIL shall advise PROPERTY as soon as practical,of the intention to discontinue support services of any version of AVAIL software currently in use by PROPERTY.AVAIL shall also maintain this requirement for the subcontractors they use for this Project; d. Should the nature of a problem or failure be traced to any PROPERTY negligence, modification or enhancement to the supplied software,hardware, or remote hosted solution;Avail may at its option charge the PROPERTY for the corrective steps taken to restore the system to the installed operational status. In the event that AVAIL provides any additional services requested by PROPERTY,AVAIL shall invoice for such additional services based upon its then-current time and material rates. PROPERTY shall pay all charges for such additional services within thirty(30)days from the date of invoice.Charges for additional services may include fees for labor,materials,hardware components,shipping,software,documentation, andior other products or services and associated expenses,including reasonable travel expenses incurred by AVAIL when providing additional services at PROPERTY'S request. Additional Maintenance and Support,which shall follow the completion of the two(.a)year Support period may be extended for an agreed upon timeframe by the PARTIES.The cost would be at AVAIL's then- current standard Maintenance and Support Fees for as long as AVAIL offers such support.The intent is to make payment of the applicable fees in advance of each anniversary of the completion date. If PROPERTY Submitted by: Page k .:::::' .... all . Avail Technologies,Inc. ....... ....i L rECrrHn��csE S. Inc Packet Page -1370- '� 4/9/2013 16.E.4. Maintenance and Support Plan—Hosted System 2 Years-TSD Collier Area Transit purchases Maintenance and Support for any copy of the Software,it must purchase Maintenance and Support for all licenses of such Software unless PROPERTY has discontinued the use of certain licensees within the Avail Suite of purchased and installed modules. All Purchased licenses forthe CommandPoint Suite of products as implemented and maintained remain under the ownership of PROPERTY. Additionally,all rata collected and stored for the PROPERTY at the Avail Hosted site is owned by the PROPERTY will be made available to the PROPERTY at no additional charge. Any additional services requested from PROPERTY to effect the installation of such licenses and data onto the PROPERTY computing center or equipment other than the Avail Hosted site,shall be charged to the PROPERTY at the then prevailing rate. Avail Hosted site operating system licenses and database engine licenses are not transferrable to the PROPERTY but remain under the sole ownership of Avail Technologies, Inc as the licensee. 8.Travel Expenses PROPERTY will reimburse AVAIL for any reasonable out-of-pocket expenses deemed appropriate and as approved in advance in writing by PROPERTY's staff assigned to this project, including airfare,travel to and from PROPERTY`s site, lodging,meals and shipping,as may be necessary in connection with the duties performed under this Agreement by AVAIL.Appropriate expenses shall be limited to those incurred on site visits associated with the performance of this Agreement which shall receive prior written approval from PROPERTY.AVAIL shall submit requests for reimbursement to PROPERTY.Such requests shall oe accompanied by documentation substantiating the expense. Invoices for these expenses shall be presented to PROPERTY by the AVAIL within fifteen(as)days of the end of the month. g.Confidentiality The Confidentiality provision of the Software license Agreement is hereby incorporated by reference into this Agreement. io.Maintenance and Support AVAiL represents to PROPERTY that all services provided hereunder will be performed in a workmanlike manner. This Maintenance and Support agreement includes the software and hardware listed below for this entire term. if during the period of this Maintenance and Support Agreement,any software or device of the System were to become obsolete,AVAIL agrees to work with PROPERTY to provide a replacement device and to ensure its downward compatibility with the rest of the deployed system. ie.Maintenance and Support Components a. Software(includes all applicable license fees): CommandPoint Dispatch 7 Command Point Replay 8 CommandPoint TALE 2 CommandPoint WING Control Point- Fixed Route 25 Control Point—Paratransit 22 Data Point(Site License) infoPoint Sign Controller infoPoint Departure Estimator Submitted by; Page; ...; Avail Technologies,Inc. "' :•;• __4NU::IG;E_ INC Packet Page-1371- 4/9/2013 16.E.4. • Maintenance and Support Plan—Hosted System 2 Ye3rS-T 60 Collier Area Transit infoPoint Web-Public License infoPoint Goodie Transit Feed Export Module a OmniPoint Database =. OoenPoint WLAN VitalPoint RouteMatch TS MDT/AVL interface Module _ License a. System Support: a. AVAIL will provide remote and, if necessary,on-site system support as per Section 11.b.4., for the term specified in this Agreement,for all software initially provided by AVAIL for sustaining the accepted system configuration; _, Phone and Remote Diagnostic system Support: a. AVAIL will provide consultation to PROPERTY's Key Technical Contact to: a. Facilitate remote troubleshooting and solution implementation; a. Acquire and review data logs for problem identification via remote access line; Provide problem analysis and_possible resolution; PROPERTY must maintain remote access capability for AVAIL to diagnose reported software and systems problems. Remote access will be via a VPN connection; 5. AVAIL can,at PROPERTY's request,assist in arranging for service and support of non-warranted components(i.e.LAN interface to the • Communications system and installation I Removal services).AVAIL will not be responsible for the service call or system repair costs.Such costs will be billed to PROPERTY. 2. Exceptions: a. If it is determined by AVAIL that a system problem was not due to an AVAIL installed component, PROPERTY will be responsible for all engineering and technical support,time and material costs.All labor will be charged at AVAIL's prevailing rates; b. On-site support is not included in the offer but is available on a time and material basis. However,AVAIL will provide remote support to PROPERTY without additional charge. b. Hardware a. Covered Equipment Vehicle Logic Unit-IEB 4S Vector 9000 5o MacKenzie DADS M?7o:Annunciator 27 Sunrise Signs as infoDev APC 25 Data Display Wayside Signs-LED Outdoor _ Submitted byi Page 6 .... Avail Technologies,Inc. :;;;: Q I Packet Page-1372- 4/9/2013 16.E.4. Maintenance and Support Plan—Hosted System 2 Years•TB Collier Area Transit Data Display Wayside Sions—LCD Indoor 2. Covered Computer Equipment OmniPoint Application Servers—**Will be hosted by Avail** o ThinCiient Workstations 4 ** Manufacturers Warranty applies—to be defined 3. Products deemed defective will be repaired at no additional cost for parts, material and labor. Products will be replaced, instead of repaired,at AVAIL discretion. 4. System Maintenance: a. PROPERTY is responsible to assist Avail in the identification of failed equipment by following provided"trouble shooting"guides and/or diagnostic procedures provided by Avail. b. In the case of on-site component failures the Property's responsibilities include initial triage diagnostics, removal of failed equipment, replacement with a spare,and shipping to a designated repair point.Any item returned to AVAIL must follow AVAIL'S RMA procedures; 2.PROPERTY is responsible for shipping cost to AVAIL or designated repair point. AVAIL will return ship at AVAIL's expense. . . Exceptions: a. Non-technical hardware items such as batteries, racks, cables, connectors, mounts, • handsets,speakers,antennas,sign audio buttons, KVM switches, network switches, memory storage media, panels and punch blocks are wear items and are not covered beyond the Vehicle Installation Support; b. AVAIL is not responsible for: • Products that are not used and serviced according to the training and instructions provided by AVAIL; 2.Products that have been altered, repaired or modified without prior consent from AVAIL; 3.Products damaged by any third party equipment or intervention,force of nature or other conditions not in AVAILS control; 4.Products damaged due to negligence or abuse. ,.Cost,loss or damages resulting from the use of AVAIL supplied products,including but not limited to, loss of time, inconvenience and loss of production; 6.Shipping and shipping related costs of products mailed to AVAIL; 7.Costs associated with parts, materials and labor provided by PROP ERTY's Maintenance personnel. c. AVAIL may evaluate items not covered under Maintenance and Support and an assessment will be provided to PROPERTY. If PROPERTY agrees with the assessment, they will be charged for the labor to complete the evaluation,shipping and shipping Submitted by: Page 7 ::'sE . Avail Technologies,inc. Q�yCD• Packet Page-1373- 4/9/2013 16.E.4. Maintenance and Sucoort Plan—Hosted System w Years-TBD Collier Area Transit related costs, parts and materials used and repair labor. If PROPERTY elects not to repair the tern,only the labor required for the assessment will be charged.All labor is charged at AVAIL'S prevailing rates for the required skill level. 6. Time and Material Charges for Non-Supported Hardware Repairs or Support: a. To maintain system support coverage,all systems hardware must be returned to AVAIL for repair or approved for repair by AVAIL at a specified repair facility; b. Any returned unit may be repaired or replaced at the sole discretion of AVAIL; L. AVAIL will charge a minimum of one(1)hour for each issue or return with subsequent increments billed at one-quarter(c./4)hour intervals at AVAIL'S prevailing rate charges (Please refer to Figure I); O. Charges for non-supported repair/replacement or support will include the prevailing Preferred Customer rates(subjected to periodic updates). e. Travel and associated travel labor costs for on-site work(if required)are not included and will be invoiced to PROPERTY at travel costs shall be pursuant to Section?of this Maintenance and Support Agreement.An estimate of on-site cosy will be provided prior to any travel expenses being incurred. c. Installation Vehicle installation 90 Days d. System Maintenance Logging • All system maintenance or repair information, whether Hardware or Software,is collected and recorded via CRM Case Logs entry, RMA Tracking for Hardware and configuration management tools for Software. Submitted by: Page 6 ... 'a.. •Avail Technologies,inc. ea 11Q I L „CHM]:UZ.E.S i,.. Packet Page -1374- 4/9/2013 16.E.4. Maintenance and Support Plan—Hosted System Years-TED Collier Area Transit THE MAINTENANCE AND SUPPORT SET FORTH IN THIS AGREEMENT IS A LIMITED MAINTENANCE AND SUPPORT.THE HARDWARE AND SOFTWARE, INCLUDED UNDER THE INITIAL INSTALLATION, NEW FEATURE PURCHASES, PURCHASED FEATURE ENHANCEMENTS OR BUG FIXES,ARE SUBJECT TO THE REPRESENTATIONS,WARRANTIES, INDEMNIFICATIONS, LIMITATIONS AND DISCLAIMERS SET FORTH IN THE LICENSE AGREEMENT. 2. Limitation of Liability a. EXCEPT WITH RESPECT TO THE OBLIGATIONS OF AVAIL PURSUANT TO SECTION 8 OF THE SOFTWARE LICENSE AGREEMENT, IN NO EVENT SHALL AVAIL'S LIABILITY FOR ANY REASON AND UPON ANY CAUSE OF PROPERTY UNDER THE SOFTWARE LICENSE AGREEMENT EXCEED THE MAINTENANCE AND SUPPORT FEES PAID BY PROPERTY TO AVAIL; b. ASIDE FROM THE PROVISIONS LISTED IN THE CONTRACT AND SECTION g OF THE SOFTWARE LICENSE AGREEMENT AVAIL SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS, ANY INCIDENTAL, SPECIAL, EXEMPLARY OR CONSEQUENTIAL DAMAGES; OR ANY CLAIMS OR DEMANDS BROUGHT AGAINST PROPERTY OR ANY THIRD PARTY. c. THE PARTIES SHALL NOT RELY UPON ANC SHALL NOT GRANT ANY MEANS OF REMEDY ARISING FROM ANY STATEMENT, REPRESENTATION, MAINTENANCE AND SUPPORT OR UNDERSTANDING OF ANY PERSON OTHER THAN AS EXPRESSLY SET OUT IN THIS AGREEMENT. 2. Termination a. NOTWITHSTANDING THE FOREGOING,ALL PROVISIONS HEREOF RELATING TO CONFIDENTIALITY,PROPRIETARY RIGHTS, NONDISCLOSURE, INDEMNITY AND LIMITATIONS OF LIABILITY SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT.IN THE EVENT OF TERMINATION UNDER THIS PARAGRAPH, PROPERTY WILL NOT BE ENTITLED TO ANY REFUND OF ANY PORTION OF THE FEES PAID TO AVAIL UNDER THIS AGREEMENT,UNLESS AVAIL: b. MATERIALLY BREACHES THIS AGREEMENT AND FAILS TO CURE SUCH BREACH WITHIN THIRTY(3o)DAYS AFTER NOTICE FROM PROPERTY; C. DELIVERS A NOTICE THAT THE SOFTWARE HAS BEEN DECLARED OBSOLETE OR WITHDRAWN FROM SALE; d, OTHERWISE DISCONTINUES PROVIDING STANDARD LEVEL OF SUPPORT FOR THE OMNIPOINT SOFTWARE SUITE: s.. AVAIL SHALL REFUND TO PROPERTY AN AMOUNT EQUAL TO THE AGGREGATE SUPPORT CHARGES PAID BY PROPERTY FOR THE TIME DURING WHICH THE STANDARD LEVEL OF SUPPORT SERVICES WAS NOT PROVIDED TO PROPERTY. { Submitted by: °age c • .•.;r , Avail Technologies,Inc. ..... .__MHL.�Gt�i. Packet Page -1375- 4/9/2013 16.E.4. 1 Maintenance and Supcort Plan—Hosted System <Years-TBD Collier Area Transit Figure a-Maintenance and Support Plan Available Customer Support Plans Plan Description Standard j • Routine Care and Urgent Care are provided during • Included in this Business Hours standard business hours.Progress updates Agreement Support provided every two business hours. • Urgent Care response 24.;7 access to the Avail Support Team which includes Standard Business Hours Support and all NON-business hours of coverage to support Urgent Care needs. Extended Hours • A customer support line to contact the on-duty • included in this Support support engineer at Avail. Agreement • The continuation of Urgent Care resolution after Standard Business Hours, • Progress updates provided every 2nd hour(or as ' agreed by your team). • Includes all features of Standard Business Hour Support and Extended Hours Support • Avail operates and maintains the fixed end computer system in our dedicated data center operation . • Avail connects to your high speed communications interface provider • included in this Nested System • Avail maintains system backup services and Agreement operational system redundancy • Includes system hardware maintenance and software release maintenance and upgrades 1 • Avail provides the star~for operation and maintenance of the computer system at the hosted location 1 Submitted by: Page to «:!« 3 Avail Technolonies,Inc. .;....--. --- O VC1 G L _ Packet Page-1376- 4/9/2013 16.E.4. Maintenance and Support Plan—Hosted System :Years-T EC Collier Area Transit Ask Problem Resolution Standards Level Definition Target action • Production use of the system is • initial response within(4)fou- possible;but a business function is business hours; disabled and no workaround exists; • Resource assigned within a clay and Routine Care This remains assigned until resolution; his category also applies to problems which severely impact the • Activity to resolve problem during progress of an implementation business hours; project where no workaround exists. • Target Resolution:72 hours. • Initial response within(i)one business hour for Standard • Business Critical-Production use of Business Hours Support; the system is not possible; • Extended Hours Support response • No communication with vehicles and time will be one(-)hour Urgent Care no workaround exists; • Resource assigned immediately and remains assigned until • PROPERTY requires resolution resolution; urgently do to financial, legal and immediate activity to resolve •public risk exposure, problem; • Target Resolution:2,4 hours. Prevailing Labor Charges for non-Supported Repairs and Services a. Software Enaineer-se47.00ihour b. Technician-$84.00/hour Rates are subject to periodic review and adjustment. Changes to the rate, if any,will occur no more frequently than annually,and PROPERTY must be notified in writing at least thirty(30)days in advance of the proposed increase . Reporting Process: _. Contact the Call Center and register problem with system-(814)-234-3394(extension 50); 2. If no answer at the Call Center,be sure to leave caller name,property name and contact phone number,description of problem; 3. Alternate contact: a.Fax-(E.4)-234-3393; E-mail-support@availtec.com. Standard Business Hours: Monday through Friday; Submitted by: Page sc H ,wail Technologies,inc. :::: : QUO i L Packet Page-1377- 4/9/2013 16.E.4. Maintenance and Support Plan—Hosted System 2 Years-T5D Collier Area Transit 7:30 AM to 6:3o PM EST; 3. National holidays excluded. Work Flow: Upon receipt of an issue,AVAIL,support staff will beoin documentation of the issue.The documentation shall record all pertinent information that has been received either by telephone or email.Following completion of the gathering of information regarding the problem,AVAIL support staff will categorize the issue and communicate the target action back to PROPERTY contact. Once a problem has been identified,AVAIL support staff will work with AVAIL engineering or third party engineering staff to determine an appropriate solution timeframe.Once the solution has been tested and proven viable,AVAIL support staff will contact PROPERTY to make arrangements for implementation.In the event that the solution cannot be tested and implemented within the timeframe that was initially communicated to PROPERTY,AVAIL support staff will attempt to implement a workaround for PROPERTY while pursuing resolution. in all cases,AVAIL will attempt to minimize the amount of time necessary to resolve the issue. If AVAIL personnel cannot recreate the problem in the lab configuration,additional information may be required from PROPERTY,This may include but is not limited to screen shots in .bmp or,jpg format and/or retrieval of files from the affected software. AVAIL will endeavor to resolve any system problems remotely through use of a Virtual Private Network (VPN). If both parties deem it necessary to travel to PROPERTY premises to resolve the problem,the on- site engineering/technical support services are included in this agreement.The cost for the travel, lodging and meal expenses shall be agreed upon between the PARTIES prior to the commencement of travel.The engineering/technical support services rendered will be billed to PROPERTY if it is determined while on site that the problem resolution was not due to AVAIL`s inability to re-create and resolve the problem remotely. Submitted by: Page:12 ...._ ...•.;H �Ezi Avail Technologies,Inc. •••'. Q L)Q L TF�HN U:✓S2Es I1.� Packet Page-1378-, 4/9/2013 16.E.4. Cter C . v< Purchasing Department Atrninisimme also--: Change Modification Form ;Purtnasing Contract Change Request ❑ Work Order Modification Contract#: 12- Change#: 03 (tnree) : PO/Work Order#: : Project Name: Radio Road East 5878 4500136845 MSTU Landscaping & irrioation Project i Project#: t Project Manager: Darryl I Department: ATM Dept. ! Contractor/Firm Name: Hannula 4a� 41/t Richard Landscape& Irrigation Inc, Original Contract/Work Order Amount $ 4667::514:53 Original BCC Approval Date; Agenda Item P I Current BCC Approved Amount S `i`o fib C:3 Last BCC Approval Date; Agenda Item# ICurrent Contract/Work Order Amount $ 604.367.33 SAP Contract Expiration Date(Master) I Dollar Amount of this Criange -$0, 7,75.% Total Change from Original Amount Revised Contract/Work Order Total $504.367.33 I 1 -7.?S 0,-967%; Change from Cur rent BCC Approved Amourt Cumulative C,anges $36,452,70 t 000%1 Change from Current Amount Completion Date, Description.of the Task(s)Changes and.Rationalesfor.the,Change Original completion date: Last approved completion date: i Revised completion date (induces this 01/14/13 ; 03/10/13 ' change): 04/25/13 Number of days added : 46 days Each step on the contract modification checklist form has been reviewed prior to me submitting for approval DR_(this box must be initialed by Project Manager) Change ( ) ❑ Delete tasks; 02 Other(specify): Ada time to Ad^ new tasks) i ❑ Chan �tasks r Other '" contract 1. Provide a detailed and specific explanation of the requested change(s)to the task{s) and/or the additional days added: CH.A.NGE IS FOR TLME ONLY. DAYS ADDED TO CONTRACT: 46 DAYS Reason for chance: To extend contract time so that staff can review the inoperability of the Motorola Irrigation Controller and provide for alternative control system as appropriate. Cost Factor Evaluation: There is no cost added per this change. 1 � 2. Provide detailed rationale for the requested change: i ! The Motorola Irrigation Control System has been found to be in-operable and the project cannot be considered `compieted' in the absence of a fully operational irrigation controller. I 3. Provide explanation why change was not anticipated in original scope of work: The non-operation of the Motorola Control System could not have been anticipated. The design consultant(Urban Green) specified Motorola Control System as the desire was to have the project tied into the County's Central irrigation Controller(ICC). Due to the non-function of the irrigation controller the installation of an alternative control system is the only other alternative. Additional time is necessary to evaluate the procurement of the additional alternative irrigation control system. Revised 5.16.12 Packet Page -1379- 4/9/2013 16.E.4. 4_ Describe the impact if this change is not processed: The contractors time would run out —prior to establishing a 100% operational irrigation controller. Type of Change/Modification 1. Planned/Elective 21 2. Unforeseen ED 3. Quantity or price adjustment conditions/circumstance n 4. Correction of errons) 5. Value added 1Z1 6. Schedule adjustment Change Requested By Contractor/Consultant l Owner 1. . Using Department Design Prefessiana ; U Regulatory Agency (specify): j Other(specify): Radio Road East MSTU Advisory Committee Purcnasino Professional Participated in Nagotiation of Change/Modification: ',Li Yes ai No / I Approved oy. '77 Date: Name and Title: Darryl Richard, MSTU/Project Manger Reviewed by: Date: Procurement Strategist's Name: Rhonda-C.6imminos- ‘.• • Revised 5.16.12 Packet Page-1380- 4/9/2013 16.E.4. ;A:%,..C.4.,..„1 .ittLY Purchasing Department AdninittalseSetvicesDivistn Change Modification Form 9 ® Contract Change Request ❑Work Order Modification Contract#12-5828 ( Mod#: 3 PO/Work Order#: I Project Name: SCWRF Additional RML 4500137008 I Pumps Project#: 70089.2 ' Project Manager:Oscar 1 Department: PUPPMD Contractor/Firm Name: Mitchell& Stark P.Martinez ! .aa.: u� Original Contract/Work Order Amount ��;, ,�;a,, ; �„ ;,.-`rs,;-=,° i�, Original BCC Approval Date; Agenda Item# Current BCC Approved Amount A <'i =, e J ,; ' Last BCC Approval Date;Agenda Item# Current ContractMtork Order Amount °-T; ° .;s_ Dollar Amount of this Change = 4/9/2013 16.E.4. Co Ter Count Purchasing Department Administrative Services Division Change Modification Form Purchasing © Contract Change Request ❑Work Order Modification Contract#: 12-5863 ( Mod#: 02 PO/Work Order#: Project Name: CEI Services- 4500139994 Immokalee Downtown Stormwater } Improvements I Project#: Project Manager: Department: Immokalee I Contractor/Firm Name: URS Corp. I gEtt 84- h)f t Bradley Muckel CRA _ Original Contract/Work Order Amount $ ;:;.:67;350.00 . '-9125/.12;'i6B1: Original BCC Approval Date;Agenda Item# Current BCC Approved Amount $ ,.67,950.00 12/11/12;16B1 Last BCC Approval Date;Agenda Item# Current Contract/Work Order Amount $ `.:67;950.00 ;AP Contract Expiration Date (Master) Dollar Amount of this Change $QA0 . 0.00% Total Change from Original Amount Revised Contract/Work Order Total $67,950.00 0.00% Change from Current BCC Approved Amount Cumulative Changes $0.00 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change,and Rationale for the Change Original notice to proceed completion date: Last approved completion date: Revised completion date(includes December 31, 2012 March 31, 2013 this change):May 31, 2013 Number of days added (if extension, must ! Explain why additional days are needed (detailed/specific); attach current insurance certificate(s)from SIRE or obtain from vendor): ?'days The URS Agreement#12-5863 secures the services of URS to perform construction inspection services (CE!)for the Immokalee Downtown Stormwater improvement project. The URS CEI contract is being funded entirely with grant funds from the Collier County Department of Housing, Human&Veteran Services (HHVS grant#10DB-D4-09-21-01-K09#14.228). Recently HHVS put all projects on hold pending review of the environmental studies done on each of its projects, Accordingly, the CRA will now need to extend the subject URS CEI contract _ through 5/31/13. k ❑ Add new task(s) I U Change task(s) f] Delete task(s) (� Other(specify):Time extension 1. Provide a detailed and specific explanation of the requested changes)to the task(s): The URS Agreement#12-5863 is being funded entirely with grant funds from the Collier County Department of Housing, Human&Veteran Services(grant#10DB-134-09-21-01-K09#14.228). URS was hired to perform CEI services on the drainage improvements covered under Agreement#11-5709.A subsequent asphalt overlay component was added to the"Immokalee. Downtown Stormwater improvements Project"at the request of the Collier County Right-of-Way Department,That overlay operation, which is addressed in Agreement#12-5790, is expected to be constructed in April,2013. Sufficient budget exists within the subject URS Agreement to perform CEI services on this asphalt overlay operation.This change will have no fiscal impact. 2. Provide detailed rationale for the requested change: See above. 3. Provide explanation why change was not anticipated in original scope of work: HHVS has just recently put the project on hold. 4, Describe the impact if this change is not processed: We would not have a CE! firm on board to perform field inspection services for the asphalt overlay. Revised:7127/11 1 Packet Page-1382- _ 4/9/2013 16.E.4. Type of Change I Modification 1 Planned/Elective ❑2 Unforeseen conditions/circumstance ❑ 3. Quantity or price adjustment ❑4. Correction of error(s) I ❑ 5. Value added I QI 6. Schedule adjustment Change Requested By ❑ Contractor/Consultant ❑ Owner Using Department ❑ Design Professional j ❑ Regulatory Agency (specify): ❑ Other(specify): Purchasing Professional Participated in Negotiation of Change/Modification: ❑Yes E No Approved by: -7,—i Date: Name and Title: Bradt_ kelCRA interim Director Reviewed by: ) Date: 33 f/if/3 Procurement Strategists Name: Scott Johnson Revised:7/27/11 2 Packet Page -1383- i 4/9/2013 16.E.4. -I Cotier County Purchasing Artnnistt rie Sevic,s Dvlstcn Change Modification Form :-urrttasirc) gil Contract Change Request ❑ Work Order Modification Contract#: 12-5822 I Change#: 1 I PO/Work Order#: 4500138086 1 Project Name: USDA Build Out i Project#: 46040 I Project Manager: Department: Airport Contractor/Firm Name: One Source 1 Thomas Vergo I Authority , -_ ;Original Contract/Work Order Amount $ 296,099:00 (4,1 t,M t2 . 14 A(Original BCC Approval Date, Agenda Item # !Current BCC Approved Amount $ 296,099.00 4 _` t 7 Last BCC Approval Date, Agenda Item # 'Current Contract/Work Order Amount $ 296,099.00 SAP Contract Expiration Date (Master) (Dollar Amount of this Change ($4,416.53) -1.49% Total Change from Original Amount Revised Contract/Work Order Total $291,682.47 -1.49% Change from Current BCC Approved Amount Cumulative Changes ($4,416.53) -1.49% Change from Current Amount Completion Date, Description of the Task(s)Change, and Rationale for the Change —1. Original completion date, 1/7/13 Last approved completion date: ' Revised completion date (includes this 1/7/13 change): N/A. Number of days added N/A Each step on the contract modification checklist form has been reviewed prior to me submittin• for a••roval (this box must be initialed by Project Manager) _____ Add new task(s) ! IS Change task(s) al Delete task(s) i El-Other(specify): 1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional days added:Add: additional electrical, permit fees, and extend ceiling. Change: urinal height and adjust lights. Delete: north sign. 2. Provide detailed rationale for the requested change: To account for Work Directives Number 1 through 6 issues during the project in order to avoid delays and keep the project on schedule. , //d�,'E^rK l�'‘'.� '�/n 4 e J�g,'ii • 3. Provide explanation why change was not anticipated in original scope of work: Engineers and Electricians agreed that high bay lighting could be rotated for both aesthetics and functionality. Change in grid ceiling height near rear bay door was done to allow easy, cost effective servicing to the overhead door operator. Urinals were not shown on plans as being different heights and were staggered tc allow easy use by different size individuals. The north ground sign was deleted due to the County permitting department not allowing two ground signs for the building. This change was beyond our control and owner (Airport Authority)was notified after project was started. The additional permit fees were due to a permit expiring due the delay in the start date of the build-out. 4. Describe the impact if this change is not processed: Cost to the Airport Authority to complete the project will be nigher — Type of Change/Modification — 1. Planned /Elective a 2. Unforeseen conditions/circumstance I la 3 Quantity or price adjustment ❑ 4- Correction of errorlsj— __._..___ Z 5. Value added l ❑ 6. Schedule adjustment Change Requested By W Contractor/Consultant D Owner f ❑ Using Department ❑ Design Professional ❑ Regulatory Agency (specify): 1 ❑ Other(specify): _�__._. _ w Purchasing Professional Participated in Negotiation of Change/Modification ❑ Yes ❑ Nc r _ Approved by -i _.–.. Date r)�."' v; 2'), Name and Title, mamas Vergo AirscrtIP oje Manager (Reviewed by 1!" Date °- ,rj, Procurement "•rat-gist s Name: I ___.... Re±used'.Si 1 er l? Packet Page -1384- 4/9/2013 16.E.4. ;' PROCESSED County . Tayior Purchasing Department Azirrinisuabve Change Modification Form Purchasing ❑ Contract Change Request ?: Work Order Modification Contract#: r Change#: I POMlork Order#: /� � Project Name: LASIP -Naples Manor N/A („6.'2_, 2 1 45001 34900 North Canal-construction services Project#: Project Manager: Department: Contractor/Firm Name: Pitman- 51101 Shane Ccx ; Transportation Engineering Hartenstein &Associates Original Contract/Work Order Amount • S25,B810 N;A Original BCC Approval Date; Agenda Item# Current BCC Approved Amount _ Last BCC Approval Date;Agenda Item# Current Contract/Work Order Amount $35 52f ' N/A no contract SAP Contract Expiration Date(Master) Dollar Amount of this Change -$t 0 37.25% Total Change from Original Amount Revised Contract/Work Order Total $35,520.00 37.25% Change from Current BCC Approved Amount Cumulative Changes $9.640.00 0..00% Change from Current Amount Completion Date,rDescription of he Tasks: Cha ,,and--,Rationale:f r the Change Original completion date: I Lastapproved completion • e: Revised completion date.(include is Dec 26, 2012 i Feb 24, 2013 change): May 25, 2013 Number of days added: Each step on the contract modification checklist form has been reviewed prior to me 90 submitting for approval (this box must be initialed by Project Manager) Li I I Add new task(s) ❑ Change task(s) ` ❑ Delete task(s) [ Other s ec ( p ify): Add time 1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional .4<1,,days added: 90 days will be added to the work order time for Pitman-Hartenstein to provide professional services during the construction of the Naples Manor North Canal(part of LASIP), I ' 2. Provide detailed rationale for the requested change: This project was delayed due to a design change that had to be made to the box culvert during construction. However the contractor still needs some additional time because of unexpected dewatering difficulties and construction field adjustments to ensure the redesigned box culvert fits within the confines of this area. Therefore the consultant must also have.additional time so they can make their certifications at the end of construction (project close-out). One time extension has previously been granted to the design consultant via a zero-dollar letter. I I 3. Provide explanation why change was not anticipated in original scope of work: The change is only pertinent to a longer construction period. Unexpected delays in the construction (the in-process box culvert modification) is causing the project to take longer and the design consultant must be available for entire period. 4. Describe the impact if this change is not processed: Design consultant will not be available to do final certification of the project T ofTCh .- a/-Modification ' ❑ 1. Planned/Elective I ❑2. Unforeseen I 013. Quantity or price adjustment conditions/circumstance ❑4. Correction of en-ar(s) ; ❑ 5. Value added i E 6, Schedule adjustment Revised 5.1 6.12 Packet Page-1385- 4/9/2013 16.E.4. Change'Requested By _; Li Contractor/Consultant i 0! Owner E Design Professional 1 ii! Regulatory Agency(specify): E Other specify): f ❑ Other(specify): Purchasing Professional Participated in Negotiation of Change/Modification: Yes i j No N/A Approved by: Date: _ / Name and Ti _� � / r Reviewed b I % /,1 Procurement Sjfategist's Name: / s Revised 5.16.12 Packet Page -1386- _ 4/9/2013 16.E.4. "-- MEMO To: Steve Carnell, Director, Purchasing Dept Fr: Shane Cox, Sr Project Mgr, Transportation Engineering Dept RE: Opening new work order for Pitman Hartenstein & Associates to perfoilli Construction Services Date: December 2, 2011 Highlights Project No. 51101 Consultant: Pitman-Hartenstein & Associates (PHA) Project Title: LASIP Naples Manor North Canal Y. Proj ect Manager: Shane Cox Issue (s): .• • A work order under contract 06-3969 (contract 06-3969 is expired) is open with PHA to design the North Canal. The work order itself is not expired. It has been zero-dollar letter extended until December 2011, and a change order to add 200 more days has been approved, which further extends the time to July 4, 2012. • The work order only has limited funds and scope for construction assistance (about $5000). For stoiIIiwater projects we traditionally did them this way in the past. { THEN, • Pitman-Hartenstein did not qualify for contract 09-5262 (the current engineering contract) Packet Page-1387- 4/9/2013 16.E.4. L • I would like to write a work order for PHA under Purchasing Policy IV. B. 2. to waive competitive bidding. PHA has developed a cost to do the construction assistance. Time-and- materials �me and- materials $25,880 Justification for this action: 1. The same engineer that designed the project is needed to assist us during construction. The plans have been drawn up by PHA and no other firm would have familiarity with them. The actions will include shop drawing approval, submittal approval, possible field changes, plan clarification, approval of substitutions- among other things. 2. To compel an alternate Engineering Firm to do this work would require them to take on someone else's design; under Florida Statue Chapter 47I which guides Florida Engineers, the new designer would have to go back through all base information, assumptions and calculations to verify and agree with them. This would be prohibitively and unnecessarily expensive. ✓ 3. When this design was initiated, Stormwater (SW) staff was independent of Transportation Engineering Department. SW Staff routinely followed the procedure of having one work order for design, and then only when it was certain (if and when) the facility would be constructed, the engineer was issued a new work order for construction assistance. This allowed for changes in budgetary priorities, availability of needed real property, and design changes to comply with public requests. It helped avoid having long term open work orders and POs. Packet Page -1388- 4/9/2013 16.E.4. CoxShane From: CarnellSteve ,, Sent: Wednesday, December 07, 2011 1 To: CoxShane 10:16 AM Cc: Subject: CummingsRhonda; WardKeisey FW: Pitman-Hartenstein&Associates work order Attachments: Memo to Carnell-PHA constr svc Work Order.docx ill Importance: High Shane, I am prepared to authorize you to procure these services under a separate purchase order for the reasons you have set forth in the enclosed and given that.. 1) the master agreement for the existing work order has expired;and 2) the estimated construction costs for the project do not exceed$2 Million As long as all of these things are true, we are willing to proceed with procuring the post-design services through a separate purchase order in the amount cited in your memorandum. Steve From: CoxShane ____ Sent: Friday, December 02, 2011 3:32 PM To: CamellSteve Subject: Pitman-Hartenstein &Associates work order Importance: High I` Steve, will this work? See attached I used a larger size text, it looks like more than it is. (2 pgs) R.Shane Cox, P.I. Sr Project Manager Roadway Storm water and Bridge Section Transportation Engineering Department Growth Management Division-Capital Construction and Maintenance Collier County Government (239) 252-5792 Under Florida Law,e-mail addresses are public records.if you ac not want your e-mail address released in response to a public records request,do not send electronic mail to this entity.instead,contact this office by telephone or in writing- I Packet Page-1389- | ! - . 4/9/201316.E.4.~ ` -- -�-' �-~� Purchasing Department �-- � Pacnasirr --' ----' Chanae Modification Form 7 Contract Change Re.quost E Wori Order Modification � | Contract#: I Change#: } PO/Work Order#: | Project i �nqootNane' | 1O-551D / 01 | 45-141467 | Smoke Door Changes. N ap�sJoU Pn�eot � ! Project / Department: Contractor/Firm Na 'I 52525 Claude Nesbitt | FacU�eyMenagenen | Sune�Con y | Oricinal Contract/Work Order Amount Crna: BOO Approval Date: Agenda Item Current BCC Approved Amount Last BOC Approval Date: Agenda ltern# Current ContractMfork Order Amount ti /444.1.2.g44 SAP Contract Expiration Date (@aster) 'Dollar Amount cfthis Change ` 0.00%, Tota Chance from Original Amount Revised Contract/Work Orcer Total . S15.855.84 #D(\0D! Chonge �omCument BCC/\pprovedAmount ��umu{adveChenges | $DOO / 0.00% Change from Current 1mouni } Dhginau completion date: Last approved completion d �� Revised ( 3X�2O13 | 3/8/28�3 // *:=� | comP�nono�� (mouoeam� ! chance): 04/08/2013 mberof gays added : i Each step on the contract modification checklist form has been reviewed prior to me -:i.z �� | submitUngfor approval ¢hisboxmustbain��iedbyPnoe��Kj�na�er) ~` | ( And new zasis, | L] Chance tasks) | Deletenasks) | Other / � | 1 - | t Provide a detailed and specific explanation of the requested change(s) to the task(s) and/or the additional daysaddod: TheCloouredeUvemadwasdefaotiveandnesdatobeneordered Provide detailed rationale for the requested change: The closures are needed to close the doors in the event of | afie alarm.The ezaiting ones are worn and don't operate correctly. New ones are being installed. ! Provide explanation why change was not anticipated in original scope of work: The closures are induced in the oricinal scone but the ones orderea were defective and need to be replaced by the manufacturer. 4. Describe the impact if this change is not processed: |f not replaced the fire code deficiency being addressed would remain onresoived | / � . LJ1 P�nned/Be�ive / �� 2. Unforeseen | �� 3� Quantity price ' en1 - � ! conditions/circumstance -- ' � � � „ 714. Correction cfenror(s) | E.: 5. Value added i --S. Soheduba adjustment ! ! Contractor/Consultant / Owner �� ---~l E �u m��o,�unauu�n � �� ) �� Using Department � /L] Design Pnz��sion� | �� e�u�tory�genoy(specify,: | Li Other(s |Pu�hasng �rof a��ma| Pa�k�ps�ed�nNego�shonc�C�eng� /hod�canon� � Yee � No | ! - ` | | Approved uy | Date: / \ ` '�� ! \�~p\`u\-z-, �-`_ Y t4 | -�' \ \? \ ) ' | / | m�maano `me!��uoe �en Manager !� / L', - {| ii _'Revewedm� / ~' ; ~ Date: '��/-7 / )/ ' ~ »r �`---/ . / k |�: /�-_` � / / | Procurement Strategist's RhondaCunn�hgo / \ | � ' |\ \,_,,,-' Revised 5.16.12 laIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIMIIIIIIINM Packet Page -1390- �• 4/9/2013 16.E.4. CA'Cam' Purchasing Department Purtihatiity Change Modification Form ❑ Contract Change Request ®Work Order Modification Contract 11Q9-5262 Mod#: 2 PO/Work Order#: Project Name: SCWRF Additional RML 4500126815 Pumps Project#: Project Manager: Oscar Department PUPPMD I Contractor/Firm Name: Hole Montes 73969.34.26 P. Martinez ; Original Contract/Work Order Amount 4.$i ,- �051W R t A Original BCC Approval Date;Agenda Item# Current BCC Approved Amount �.;; f' :' ......!,::11:_„._;A;��. Last BCC Approval Date:Agenda Item# Current Contract/Work Order Amount * 4 '''IT! p r S/W11.1- !acs-iev--Con+r. F :X.P. 4-4. Dollar Amount of this Change f 5i0iRagii0 : 0.00% Change from Original Amount Revised New Contract/Work Order Total $95,990.00 0.00% Change from Current BCC Approved Amount Cumulative Changes $0.00 0.00% Change from Current Amount - -� 1,,J t AY iiia s" =wt f:4i-x e.aa M"rr I fi+ 5:..- fa __{{.�yam-- ..�7,` � y y i 't - _ . .': q T' ln r'u n hel k�� 1= Cu �«x �� :16;0kd_ �_ r_.- n ., ,!.:,a ,.' �. � _ .* _ � �i,. �.... .; Original notice to proceed Last approved completion date: l Revised completion date(includes this completion date:4/7/12 1 4/7/13 ! change): 8/30/13 t/ Number of days added(if Explain why additional days are needed (detailed/specific): Additional time is required extension, must attach current to account for extended equipment delivery. insurance certificate(s)from SAP or obtain from vendor): 145 ❑Add new task(s) ❑ Change task(s) ! ❑ Delete task(s) X Other(specify): Time extension 1. Provide a detailed and specific explanation of the requested change(s)to the task(s): Extend project completion date 145 days to 8/30/13 to account for extended equipment delivery times. 2. Provide detailed rationale for the requested change: Additional time is required to account for additional plug valves delivery times. .I 3. Provide explanation why change was not anticipated in original scope of work: When this project was bid out, the required plug valves had delivery times of 2-3 months. These valves are no longer in stock and we must wait for the next production run; this increases delivery times 4-5 months. 4. Describe the impact if this change is not processed:The increased valves`delivery times will cause an extension in the construction schedule but will not affect plant operations. If this change is not processed,the project will not be I completed by the official completion date. 1r 0 1. Planned/Elective ❑2. Unforeseen conditions/circumstance ! 3. Quantity or price adjustment 4. Correction of error(s) _ ❑5. Value added i X 6. Schedule adjustment u . a `�s - a- .� s< `Chat ge7equeste�d " ❑ Contractor/Consultant I X Owner i Using Department ❑ Design Professional ID Regulatory Agency (soecify): I O Other(specify): Purchasing Professional Participated in Negotiation of Chance/Modification: E Yes X No Approved by: ,/ i'"�--y Date: 3,/i 4_ Name and Title: Oscar P. Martinez, Seaior Project Manager Reviewed by: Date: /7 1h t Purchasing Professional's Name: 7 r"�,�2._bL__ I -0/./3 : Revised:2121/11 1 Packet Page-1391- 4/9/2013 16.E.4. C 42... �'Comity Adnunt #sue Nilsson Purchasing Department Purchasing Change Modification Form ❑Contract Change Request ®Work Order Modification Contract#: Mod#:2 PO/Work Order#: J Project Name: Peer Review for Collier 09-5262-CZ 45-141808 County Beaches Project#: 195- Project Manager: Gary Department: CZM/Natural Contractor/Firm Name:Atkins North 80096.1 McAlpin Resource Department America. Original Contract/Work Order Amount $ 33,365.00 i,)/, Original BCC Approval Date;Agenda Item# Current BCC Approved Amount N/A tj A • Last BCC Approval Date; Agenda Item# Current Contract/Work Order Amount $ 33,365.00 si 8/j ( Y `� t �{ /-Q„P Dollar Amount of this Change $0.00 0.00% Total Change from Original Amount Revised New Contract/Work Order Total $33,365.00 1,11A AtiokbeEl Change from Current BCC Approved Amount Cumulative Changes $0.00 0.00% Change from Current Amount Completion Date, Description of the Task(s)Change,and Rationale for the Change Original notice to proceed Last approved completion date: I Revised completion date(includes this completion date: 1/15/2013 3/19/2013 change): 5/31/2013 Number of days added (if Explain why additional days are needed (detailed/specific): More timeis required to extension, must attach current complete the accumulation of technical data to provide the required engineering insurance certificate(s)from SAP analysis and required reports. or obtain from vendor):-30'1 3 h0 Add new task(s) 0 Change task(s) FE Delete task(s) --E) Other(specify): Time Extension 1. Provide a detailed and specific explanation of the requested change(s)to the task(s): Additional time is requested by the design engineering firm in order to accurately accumulate the required technical data necessary to provide the proper reports and statistical analysis. 2. Provide detailed rationale for the requested change: Due to the varying complexities of information and scope of county wide beaches careful consideration and calculations are required in order to accurately provide the detailed analysis and reports associated with the design methodology used for the beach renoursihment program. 3. Provide explanation why change was not anticipated in original scope of work: The required information was not readily available in a timely manner to complete the assigned tasks. 4. Describe the impact if this change is not processed: The required peer review will not be completed as anticipated for the intended objectives. Type of Change/ Modification [) 1_ Planned/Elective II4 2. Unforeseen conditions/circumstance 1 3. Quantity or price adjustment , :4. Correction of error(s) ❑ 5. Value added El 6. Schedule adjustment Change Requested By 0 Contractor/Consultant j ❑Owner 0 Using Department El Design Professional ( ❑Regulatory Agency(specify): E Other s.eci : Purchasing Professional Participated in Negotiation of Change/Modification: • Yes ®No Approved by: G(g _ ' Date: J. Name and Title' a Mcal in P.E., Se t'dn Manager, CZM ' Reviewed bye' i��—�-2 � '-�� Dater ' "- Purchasing Prof:: signal's Nam : Fonda Cumming i ____ __"-'1)--- - � Revised•4/6/11 1 Packet Page -1392