Agenda 03/26/2013 Item #16B2/'1
EXECUTIVE SUMMARY
^,
3/26/2013 16. B.2.
Recommendation that the Board of County Commissioners (BCC) acting in its capacity as the
Collier County Community Redevelopment Agency (CRA) approve the selection committee
rankings and authorize entering into negotiations with CDM Smith, Inc., for a contract related to
Request for Proposal Number 13 -5985, "Immokalee Stormwater Improvements — Phase II."
OBJECTIVE: To approve the rankings of consulting firms and authorize staff to negotiate a
contract in order to secure a firm to provide professional design services for drainage and
sidewalk improvements along certain streets within the Immokalee Community Redevelopment
Area. The actual construction of the subject improvements will be addressed under a separate
solicitation using the construction documents produced by CDM Smith, Inc. ( "CDM").
CONSIDERATIONS: On January 16, 2013, staff issued a Request for Proposal in accordance
with Florida Statute § 287.055, the Consultants Competitive Negotiation Act, to select a firm to
address drainage and pedestrian facility deficiencies within the Immokalee Community
Redevelopment Area. Specifically, the selected firm will be asked to: 1) perform a complete
survey and produce construction documents for the entire project area, 2) produce bid documents
and assist with the general contractor procurement exercise, and 3) review and rank in order of
importance the remaining projects within the existing Immokalee Stormwater Master Plan (as
funding allows).
Three (3) proposals were received by the February 13, 2013 deadline. The Selection Committee
met on March 4, 2013, and ranked the following firms (in order of ranked score):
1. CDM Smith, Inc.
2. Q. Grady Minor and Associates, P.A.
3. RWA Inc.
CDM is qualified and has an extensive history with executing similar tasks for Collier County
along with other public and private entities throughout Florida. Staff recommends approval of
the short list and authorization to commence contract negotiations with the top ranked firm,
CDM. After contract terms are agreed upon, staff will return to the BCC for final approval of the
proposed contract.
The CRA has obtained funding for design and ultimate construction of the subject pedestrian
improvements through a grant from the United States Department of Housing & Urban
Development (HUD) as administered by the Collier County Department of Housing, Human &
Veteran Services under HUD Grant # 12DB-P5-09-2 1 -0 1 -K39 approved by the BCC on May 22,
2012 (agenda item #16D4).
FISCAL IMPACT: The funding for each work order assigned under this contract will come
from CRA Grant Fund 715, Project 33214, specifically grant Agreement #12DB-P5-09-21-01-
K39 as approved by the BCC on May 22, 2012 (agenda item #16D4).
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3/26/2013 16. B.2.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval—SRT.
GROWTH MANAGEMENT EWPACT: There is no Growth Managesient Impact resulting
from this action.
RECOMMENDATION: That the BCC approve the shortlist for RFP No. 13-5988, Immokalee
Stormwater Improvements – Phase H, and authorize staff to negotiate a contract with the top
ranked firm, CDM Smith, Inc. Following negotiations, staff will bring a proposed contract back
to the Board for its approval. In the event that an agreement cannot bei reached with the top
ranked firm, the Board authorizes staff to negotiate with other ranked finis in accordance with
Florida Statute § 287.055.
Prepared by:
Bradley Muckel, Interim Director
Collier County CRA - Immokalee
Attachments: 1) Selection Committee Ranking Summary 2) Original RFP Document
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3/26/2013 16.B.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.6.16.6.2.
Item Summary: Recommendation that the Board of County Commissioners (BCC) acting
in its capacity as the Collier County Community Redevelopment Agency (CRA) approve the
selection committee rankings and authorize entering into negotiations with CDM Smith, Inc.,
for a contract related to Request for Proposal Number 13 -5988, "Immokalee Stormwater
Improvements - Phase II."
Meeting Date: 3/26/2013
Prepared By
Name: MuckelBradley
Title: Project Manager,
3/13/2013 12:36:18 PM
n Submitted by
Title: Project Manager,
Name: MuckelBradley
3/13/2013 12:36:20 PM
Approved By
Name: NorthrupAdam
Title: Procurement Strategist, Purchasing
Date: 3/13/2013 2:20:47 PM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 3/13/2013 3:30:01 PM
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 3/13/2013 5:24:34 PM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
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3/26/2013 16.B.2.
Date: 3/14/2013 10:06:56 AM n
Name: KlatzkowJeff
Title: County Attorney
Date: 3/14/2013 10:50:16 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 3/15/2013 10:55:43 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 3/15/2013 12:43:15 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 3/15/2013 3:04:32 PM
Name: OchsLeo
Title: County Manager
Date: 3/15/2013 4:16:47 PM
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3/26/2013 16.B.2.
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3/26/2013 16.B.2.
REQUEST FOR PROPOSALS
In accordance with Florida Statute 287.055, Consultants' Competitive Negotiation Act.
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COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
13 -5988 — .Immokalee Stormwater Improvements
Phase II
Adam Northrup, Procurement Strategist
239 - 252 -6098 (Telephone)
239 - 2526302 (Fax)
adamnorthrup @colliergov.net (Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
Pad Dwa no- 3327 Taman Tra4 East - Maples. FzWz 341124901 • www.oAiv f.netVwdwsR
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3/26/2013 16.B.2.
Table of Contents
LEGALNOTICE ......................................................................................... ............................... 3
EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT ..................... 4
EXHIBIT IA: GRANT CONDITIONS AND FORM ........................................ .............................13
EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS ...............18
EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP ............. .............................22
ATTACHMENT 1: VENDOR'S NON - RESPONSE STATEMENT ................. .............................29
ATTACHMENT 2: VENDOR CHECK LIST ..................................................
.............................30
ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT .......................... .............................31
ATTACHMENT 4: VENDOR DECLARATION STATEMENT ....................... .............................32
ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION ............... .............................34
ATTACHMENT 6: VENDOR SUBSTITUTE W — 9 ....................................... .............................35
ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS .......... .............................36
ATTACHMENT 8: REFERENCE QUESTIONNAIRE ................................... .............................38
ATTACHMENT 9: AFFIDAVIT AND CERTIFICATION FOR CLAIMING STATUS AS A .........39
SECTION 3 BUSINESS FOR FORMAL SOLICITATIONS .......................... .............................39
ATTACHMENT 10: GRANTING AGENCY REQUIREMENTS ..................... .............................40
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Legal Notice
Pursuant to approval by the County Manager, sealed proposals to provide design and
preparation of bid documents for Immokalee Stormwater Improvements, will be received until
3:00PM, Naples local time, on February 13, 2013 at the Collier County Government,
Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112.
CCNA Solicitation
13 -5988 — Immokalee Stormwater Improvements, Phase II
Services to be provided may include, but not be limited to the following: Hydrologic analysis, design,
surveying, permitting, opinion of probable costs (OPC) and bidding assistance.
A non - mandatory pre - proposal conference will be held on January 24, 2013, commencing
promptly at 3:30PM Naples local time and will be held in the Collier County Government,
Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112
All statements shall be made upon the official proposal form which must be obtained only on the
Collier County Purchasing Department E- Procurement website: www.collieraov.net /bid.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Joanne Markiewicz
Interim Purchasing & General Services Director
This Public Notice was posted on the Collier County Purchasing Department website:
www.coilieraov.net/purchasing and in the Lobby of Purchasing Building "G ", Collier County
Government Center on 01 /16/2013.
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/1-�, Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County Community Redevelopment Agency (hereinafter, the
"Division or Department "), the Collier County Board of County Commissioners Purchasing
Department (hereinafter, "County ") has issued this Request for Proposal (hereinafter, "RFP ")
with the intent of obtaining proposals from interested and qualified firms in accordance with the
terms, conditions and specifications stated or attached.
The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of
Work stated herein.
Brief Description of Purchase
This solicitation is intended to collect proposals from qualified firms to provide for design and
consultation services, including the preparation of construction documents to achieve the follow
two objectives:
1) Alleviate flooding conditions within the project area; and,
2) Reduce the amount of contaminants in the stormwater that ultimately ends up in
downstream waters of the Lake Trafford Slough.
Background
In 2005 H. W. Lochner, Inc. created The Immokalee Stormwater Master Plan (ISWMP) as
commissioned by The South Florida Water Management District's Big Cypress Basin in order to
� address historical flooding and water quality issues in Immokalee. The study involved an
analysis of problems and needs, data collection, hydrologic and hydraulic modeling, water
quality analysis, evaluation of alternative solutions, initial cost estimates and development of
conceptual designs.
That overarching Plan included six individual projects located throughout the Immokalee Urban
Designated Area. Since 2009 The Collier County Community Redevelopment Agency (CRA)
has been implementing the Plan on a project -by- project basis. The six projects identified in the
Plan are:
1. Downtown Immokalee
2. Immokalee Drive
3. Madison Ditch
4. Slough Cross Drain Additions
5. Lake Trafford Road Culvert Upgrades
6. Fish Creek
The Downtown Immokalee drainage improvement project is currently nearing completion.
Detailed Scope of Work
INTRODUCTION
The Collier County CRA now intends, through this solicitation, to 1) provide design and
consultation services to prepare bid documents for the project known as Immokalee Drive (in its
^ entirety), 2) to make additional drainage and sidewalk improvements to the Downtown Project
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area as the budget allows, and 3) to evaluate and rank the remaining projects and other I*—N
geographic problem areas not addressed in the ISWMP. This will require hydrologic analysis,
design, surveying, permitting, opinion of probable costs (OPC) and bidding assistance.
TASKS: (intended to be completed in order listed)
Task I – Site Survey and Construction Documents
• The consultant will design and prepare the construction plans and specifications for the
Immokalee Drive project. The design in intended to include sidewalks wherever possible.
• The consultant will also design and prepare sidewalk construction plans within the
recently completed Downtown Immokalee Project Area wherever possible, based on
existing right -of -way space and impervious capacity of the existing stormwater
conveyance system. These designs should include details related to drainage
improvements required to accommodate the proposed sidewalk.
• Define the general service area for the project, the beneficiaries and the objectives.
These objectives need to define the role of the project in achieving stormwater
management/flood mitigation and water quality. Clear definition of environmental
objectives regarding pollution and flood reduction should be communicated.
• The consultant will provide survey and professional engineering services necessary to
prepare, submit, and secure permits.
o Horizontal control will be based on NAD 83 State Plan Florida East Zone and
vertical control in NAVD 88.
o Locate property and section corners to establish and verify the ROW or existing
easement lines.
o Prepare an engineer's opinion of probable cost (30 %) and provide project
schedule.
• Prepare complete plans incorporating all utility information provided by the utility
owners, and identify and resolve conflicts with stormwater facilities.
• Analyze the record drawings provided by The Immokalee Water & Sewer District
(IW &SD) and identify all potential conflicts with the proposed drainage system on
the plans.
• Consult with the Big Cypress Basin Board of the SFWMD and provide grant
compliance.
• Attend 60% and 90% design progress meetings with client to review complete
plans and incorporate comments provided by all reviewers.
• Provide revised/ updated cost estimates at 30 %, 60 %, 90% and 100% design
phases complete with utility conflict line items.
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• The workshould include consultant services to cover project's design as it relates to
ecological compliance, geotechnical evaluation to quantify possible unsuitable materials
excavation /hauling, road crossings and driveway restorations should it be necessary for
construction, and hydrological evaluation.
• Prepare for and assist with three 2qbk meetings (in addition to meetings required for
task one.)
• Prepare and submit all required permit packages for the Immokalee Drive infrastructure
improvement project and Downtown Sidewalks, including but not limited to: SFWMD
ERP, FDOT /Right -of -way, SFWMD dewatering, and FDEP wastewater. The permit
process includes attending up to 3 meetings with the permitting agencies, responding to
review comments, plan revisions, calculations, and reports as may be required to obtain
the permits.
• Prepare final plans incorporating all utility information provided by the utility owners or
other reviewers, quantity take -off, bid schedule and construction specifications along
with an engineer's opinion of probable cost.
• Plan preparation requirements
o Utilize current design standards and construction specifications set by the Florida
Department of Transportation (FDOT), to the greatest extent possible.
/0—N, o Required plan production software is Autodesk AutoCAD /Civil 3D, following the
NCS "CAD Standards ".
c On the plans, identify all needed parcels for permanent as well as temporary
easements; provide "Sketch and Legals."
Task II — Project Bidding and Construction Assistance
• Assist during the bidding phase of the project: generate bid docs and attend the pre -bid
conference to respond to questions or issues raised by potential bidders. Addenda
preparation as required.
• Provide final cost estimate incorporating design changes due to bidder comments.
• Assist during the construction phase of the project as needed: Provide engineering
design clarification, construction advice, shop drawing review and approval, and any
plan revisions due to changes required during the actual construction phase as needed.
• Provide three (3) paper copies of final as -built drawings and record drawings and one
electronic copy.
• Complete South Florida Water Management District completion certification.
Task III — Records Research and Executive Report
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• Review the remaining projects within the existing Immokalee Stormwater Master Plan, ^
available right -of -way records, flood records and records related to existing utilities.
• Prepare for and attend two (2) public meetings to garner input from the community on
other geographic areas not considered in the original Lochner SWMP.
• Utilize a ranking matrix to prioritize the stormwater improvement needs obtained from
the Immokalee Stormwater Master Plan and public meetings using the following
parameters:
• Priority needs identified by the Immokalee Community Redevelopment Agency
Advisory Board
• Improvement in Level of Drainage Service
• Improvement in Environmental Quality
• Incentive for Redevelopment Activities
• Budget/Cost
• Land Acquisition Need and Feasibility
• Permitting Complexity
• Adequacy of existing and proposed stormwater outfalls
• Time to Project Completion
• Benefit to residential land uses (units)
• Benefit to commercial land uses (acres)
• Benefit to agricultural land uses (acres)
• Benefit to conservation /natural land uses (acres)
• Project completion from a downstream to upstream (normal stormwater flow
direction) progression.
• In cooperation with CRA staff and County Grants Specialist, consider the
appropriateness of available grant programs for each prioritized project in the Master
Plan. Provide a separate list that identifies grant opportunities by project.
• Recommend an implementation sequence for the projects.
Prepare an Executive Report summarizing the Task III findings, prioritized list of recommended
projects for design and construction, and list illustrating grant opportunities. Coordination with
the CRA Advisory Board must be performed during this task.
MINIMUM DELIVERABLES:
• Executive Report
• Schedule (should include the following minimum milestones):
o Records Research ( Stormwater Master Plan, IW &SD Record Drawings, Existing
Utility Infrastructure, ROW Ownership Documentation)
o Surveying
0 30% Design
0 60% Design
0 90% Design
o Permitting ^
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o Right of Way Acquisition
o Bid Documents (100% design)
o Construction Activity Phase
o Final South Florida Water Management District completion certification
• Provide one (1) overall CAD file for the Immokalee Drive project containing all of the
survey points, line work, symbols, DTM and SUE information (where applicable). This
file will be an AutoCAD Civil 3D file and will be to current Collier County Transportation
Division standards as directed by the County (attached).
• Provide one (1) copy of the final Immokalee Drive plans signed and sealed by a Florida
Professional Engineer.
• Provide one (1) copy of the various design stages of the Immokalee Drive project (30 %,
60 %, and 100 %) for internal review. Additional copies of those plans shall be submitted
to the utility owners by the consultant as part of the utility coordination effort.
• Final Opinion of Probable Costs (OPC) for Immokalee Drive.
• One (1) hard copy of the final as -built drawings for Immokalee Drive.
• Design and as -built drawings to comply with Collier County Transportation Services
Division standard specifications. These drawings will be done in AutoCAD Civil 3D.
11—N Bid documents: 100% design, bid sheet (schedule of values), RFI's (for Immokalee Drive
project).
All of the above tasks are meant to serve as a general outline of anticipated steps needed to
accomplish project goals. It is recognized that adjustment to this Scope of Services may be
need to be negotiated prior to the execution of the final contractbetween the CRA and
consultant.
Term of Contract
The contract term, if an award(s) is /are made is intended to be for current needs only.
Prices shall remain firm for the initial term of this contract. Requests for consideration of a
price adjustment must be made on the contract anniversary date, in writing, to the
Purchasing Director. Price adjustments are dependent upon budget availability and program
manager approval. Surcharges will not be accepted in conjunction with this contract, and
such charges should be incorporated into the pricing structure.
Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes
only. The County reserves the right to adjust this timetable as required during the course of
the RFP process.
:Event,, -date
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Issue Solicitation Notice
01/16/2013
Last Date for Receipt of Written Questions
3:OOPM, 02/04/2013
Non - mandatory pre - solicitation meeting
3:OOPM, 01/24/2013
Solicitation Deadline Date and Time
02/13/2013, 3:00pm
Naples Local Time
Anticipated Evaluation of Submittals
Week of 02/18/2013
Consultant Presentations if Required
Week of 02/25/2013
Anticipated Completion of Contract Negotiations
Week of 03/04/2013
Anticipated Board of County Commissioner's Contract
Approval Date
March 2013
Response Format
The Consultant understands and agrees to abide by all of the RFP specifications,
provisions, terms and conditions of same, and all ordinances and policies of Collier County.
The Consultant further agrees that if the contract is awarded the work will be performed in
accordance with the provisions, terms and conditions of the contract.
To facilitate the fair evaluation and comparison of proposals, all proposals must conform to
the guidelines set forth in this RFP.
Any portions of the proposal that do not comply with these guidelines must be so noted and
explained in the Acceptance of Conditions section of the proposal. However, any proposal
that contains such variances may be considered non - responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Consultant's approach and ability to meet the County's needs, as stated in
the RFP. All proposals should be presented as described in the RFP in PDF or Microsoft
Word format with Tabs clearly marked. If applicable, the utilization of recycled paper for
proposal submission is strongly encouraged.
The items listed below shall be submitted with each proposal and should be submitted in the
order shown. Each section should be clearly labeled, with pages numbered and separated
by tabs. Failure by a Consultant to include all listed items may result in the rejection of its
proposal.
1. Tab I, Cover Letter / Management Summary
Provide a cover letter, signed by an authorized officer of the firm, indicating the
underlying philosophy of the firm in providing the services stated herein. Include the
name(s), telephone number(s) and email(s) of the authorized contact person(s)
concerning proposal. Submission of a signed Proposal is Consultant's certification that
the Consultant will accept any awards as a result of this RFP.
2. Tab II, Business Plan (25 points)
In this tab, include (7 -10 pages):
• Description of the proposed contract team and the role to be played by each
member of the proposed team.
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• Detailed plan of approach (including major tasks and sub - tasks).
• Detailed time line for completion of the project.
• Include with the Business Plan or as an attachment, a copy of a report as an
example of work product. This should be for one of the projects listed as a
reference.
3. Tab III, Experience and Capacity of Firm (30 points)
Provide information that documents your firm's and subcontractors' qualifications to
produce the required deliverables, including abilities, capacity, skill, and financial
strength, and number of years of experience in providing the required services. Also
describe the various team members' successful experience in working with one another
on previous projects.
4. Tab IV, Specialized Expertise of Team Members (25 points)
Attach resumes of all proposed project team members who will be involved in the
management of the total package of services, as well as the delivery of specific services.
The same should be done for any sub - consultants. If sub - consultants are being utilized,
letters of intent from stated sub - consultants must be included with proposal submission.
5. Tab V, References — 5 Completed and Returned (20 points)
In order for the Consultant to be awarded any points for this tab, the County requests
that the Consultant submits five (5) completed reference forms from clients whose
projects are of a similar nature to this solicitation as a part of their proposal. The County
will only use the methodology calculations for the first five (5) references (only)
submitted by the Consultant in their proposal.
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each Consultant's information provided in this area:
• The County shall total each of the Consultant's five reference questionairs and
create a ranking from highest number of points to lowest number of points.
References marked with an N/A (or similar notation will be given the score of zero
(0)). Consultants who do not turn in reference forms will be counted as zero (0).
• The greatest number of points allowed in this criterion will be awarded to the
Consultant who has the highest score.
• The next highest Consultant's number of points will be divided by the highest
Consultant's points which will then be multiplied by criteria points to determine the
Consultant's points awarded. Each subsequent Consultant's point score will be
calculated in the same manner.
Points awarded will be extended to the first decimal point (per Microsoft Excel).
For illustrative purposes only, see chart for an example of how these points would be
distributed among the five proposers.
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Consultant.hlame .
,Consultant Total
Rieference .Scare
f"onts:A�varcietl
Consultant ABC
445
20
Consultant DEF
435
19.6
Consultant GHI
425
19.1
Consultant JKL
385
17.3
Consultant MNO
385
17.3
Consultant PQR
250
11.2
Note: Sample chart reflects a 20 point reference criterion.
The points awarded by Consultant will be distributed to the Selection Committee prior to
their evaluation of the proposals. The Selection Committee will review the Consultant's
proposal to ensure consistency and completion of all tasks in the RFP, and review the
Points Awarded per Consultant. The Selection Committee may, at their sole discretion,
contact references, and /or modify the reference points assigned after a thorough review
of the proposal and prior to final ranking by the final Selection Committee.
6. Tab VI, Acceptance of Conditions
Indicate any exceptions to the general terms and conditions of the RFP, and to
insurance requirements or any other requirements listed in the RFP. If no exceptions are
indicated in this tabbed section, it will be understood that no exceptions to these
documents will be considered after the award, or if applicable, during negotiations.
Exceptions taken by a Consultant may result in evaluation point deduction(s) and /or
exclusion of proposal for Selection Committee consideration, depending on the extent of
the exception(s). Such determination shall be at the sole discretion of the County and
Selection Committee.
7. Tab VII, Required Form Submittals
• Attachment 2: Vendor Checklist
• Attachment 3: Conflict of Interest Affidavit
• Attachment 4: Vendor Declaration Form'
• Attachment 5: Immigration Affidavit and company's E- Verify profile page and
memorandum of understanding
• Attachment 6: Vendor Substitute 9
• Attachment 7: Insurance Requirements
• Attachment 8: Reference Questionnaire
• CDBG Supplemental: Certification Regarding Debarment, Suspension, and
Other Responsibility Matters Primary Covered Transactions
• CDBG Supplemental: Certification Regarding Debarment, Suspension,
Ineligibility And Voluntary Exclusion Lower Tier Covered Transactions
• CDBG Supplemental: Affidavit for and Certification for Claiming Status as a
Section 3 Business
• CDBG Supplemental: General Grant Clauses
• CDBG Supplemental: Acknowledgement of Religious Organization
Requirements 24 CFR 570.2000)
• CDBG Supplemental: Conflict of Interest Affidavit
• CDBG Supplemental: Certification for a Drug Free Workplace
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• CDBG Supplemental: Disclosure of Lobbying Activities
• Other: License, certifications, informational materials, etc.
8. Tab VIII, Section 3 Requirements (4-5 20 points)
• Provides evidence of Section 3 Certification (15 points), of and
• Identifies commitment to train Section 3 residents (5 points)
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Exhibit IA: Grant Conditions and Form
Attached, and included by reference are the Grant Conditions and Forms and
downloaded at the County's Online Bidding System.
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Exhibit ll: General RFP Instructions
1. Questions
3/26/2013 16.B.2.
Direct questions related to this RFP to the Collier County Purchasing Department E-
Procurement website: www.collierqov.net /bid.
Consultants must clearly understand that the only official answer or position of the County
will be the one stated on the Collier County Purchasing Department E- Procurement website.
For general questions, please call the referenced Procurement Strategist noted on the cover
page.
2. Pre - Proposal Conference
The purpose of the pre - proposal conference is to allow an open forum for discussion and
questioning with County staff regarding the RFP with all prospective Consultants having an
equal opportunity to hear and participate. Oral questions will receive oral responses, neither
of which will be official, nor become part of the RFP. Only written responses to written
questions will be considered official, and will be included as part of the RFP as an
addendum.
All prospective Consultants are strongly encouraged to attend, as, this will usually be the
only pre - proposal conference for this solicitation. If this pre - proposal conference is denoted
as "mandatory", prospective Consultants must be present in order to submit a proposal
11-IN response.
3. Compliance with the RFP
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of
the RFP may result in disqualification.
4. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Consultant if the Consultant discovers any ambiguity,
conflict, discrepancy, omission or other error in the RFP, to immediately notify the
Procurement Strategist, noted herein, of such error in writing and request modification or
clarification of the document prior to submitting the proposal. The Procurement Strategist will
make modifications by issuing a written revision and will give written notice to all parties who
have received this RFP from the Purchasing Department.
5. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Consultant in the
preparation of its proposal in response to this RFP, nor for the presentation of its proposal
and /or participation in any discussions, negotiations, or, if applicable, any protest
procedures.
6. Delivery of Proposals
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All proposals are to be delivered before 3:OOPM, Naples local time, on or before Wednesday
February 13"', 2013 to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Adam Northrup Procurement Strategist
The County shall not bear the responsibility for proposals delivered to the Purchasing
Department past the stated date and /or time indicated, or to an incorrect address by
Consultant's personnel or by the Consultant's outside carrier. However, the
Purchasing /General Services Director, or designee, shall reserve the right to accept
proposals received after the posted close time under the following conditions:
• The tardy submission of the proposal is due to the following circumstances, which
shall include but not be limited to: late delivery by commercial carrier such as Fed
Ex, UPS or courier where delivery was scheduled before the deadline.
• The acceptance of said proposal does not afford any competing firm an unfair
advantage in the selection process.
Consultants must submit one (1) paper copy clearly labeled "Master." and 13 -5988 — Immokalee
Stormwater Improvements, Phase II and six (6) compact disks (CD's) with one copy of the
proposal on each CD in Word, Excel or PDF. List the Solicitation Number and Title on the outside of
the box or envelope.
7. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Consultant makes their request in
writing to the County prior to the time set for the closing of Proposals. All proposals shall be
valid for a period of one hundred eighty (180) days from the submission date to
accommodate evaluation and selection process.
8. Method of Source Selection
The County is using the Competitive Sealed Proposals methodology of source selection for
this procurement, as authorized by Ordinance Number 87 -25, and Collier County Resolution
Number 2006 -268 establishing and adopting the Collier County Purchasing Policy.
If the County receives proposals from less than three (3) firms, the Purchasing Director shall
review all the facts and determine if it is in the best interest of the County to solicit additional
proposals or request that the Selection Committee rank order the received proposals.
The County may, as it deems necessary, conduct discussions with qualified Consultants
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
9. Evaluation of Proposals
Collier County will evaluate and select these Services in accordance with Florida Statute 287.055,
Consultants' Competitive Negotiation Act.
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The County's procedure for selecting is as follows:
1. The County Manager shall appoint a Selection Committee to review all proposals
submitted.
2. Request for Proposals issued.
3. Subsequent to the closing of proposals, the Procurement Strategist and Project
Manager shall review the proposals received and verify whether each proposal
appears to be minimally responsive to the requirements of the published RFP.
4. Meetings shall be open to the public and the Procurement Strategist shall publicly
post prior notice of such meeting in the lobby of the Purchasing Building at least one
(1) day in advance of all such meetings.
5. The committee members shall review each Proposal individually and score each
proposal based on the evaluation criteria stated herein.
6. Prior to the first meeting of the selection committee, the Procurement Strategist will
post a notice announcing the date, time and place of the first committee meeting.
Said notice shall be posted in the lobby of the Purchasing Building not less than
three (3) working days prior to the meeting. The Procurement Strategist shall also
post prior notice of all subsequent committee meetings and shall endeavor to post
such notices at least one (1) day in advance of all subsequent meetings.
7. Collier County will consider all the material submitted by the Proposer and other
information Collier County may obtain to determine whether the Proposer is capable
of and has a history of successfully completing projects of this type, including,
without limitation, additional information Collier County may request, Would the
project manager expect to have presentations /interviews? If yes, you might want to
r consider adding criteria for presentation /interview interviews, or oral presentations.
8. The Selection Committee, as approved by the County Manager, will review, evaluate
and rank all responsive proposals received from Proposers responding to this RFP.
The committee members shall score each Proposal in accordance with the rating
criteria set forth below and may, at their discretion, schedule presentations from any
firms submitting a proposal. Consultant(s) shall have an opportunity to discuss their
qualifications, approach to the project and ability to furnish services for the scope of
work outlined in this solicitation during the publicly announced Selection Committee
Meeting prior to the final ranking. This does not preclude the County from having
additional presentations by ranked firms.
9. The Selection Committee will rank qualified firms in order of preference and by
consensus using all information presented to the Committee, choose the top ranked
firm and will subsequently enter into negotiations with the top ranked firm. Award of
the contract is dependent upon the successful and full execution of a mutually
agreed contract.
10. Negotiations shall begin with the top - ranked firm(s) in accordance with Florida
Statute 287.055.
11. Upon the successful completion of negotiations, contracts will be presented to the
Board of County Commissioners for approval.
The County reserves the right to withdraw this RFP at any time and for any reason, and
to issue such clarifications, modifications, addendums, and /or amendments as it may
deem appropriate, including, but not limited, to requesting supplemental proposal
information.
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Receipt of a proposal by the County or a submission of a proposal to the County offers ^
no rights upon the Consultant nor obligates the County in any manner.
Acceptance of the proposal does not guarantee issuance of any other governmental
approvals. Proposals which include provisions requiring the granting of zoning variances
shall not be considered.
10. References
The County reserves the right to contact any and all references submitted as a result of this
solicitation.
11. Proposal Selection Committee and Evaluation Factors
The County Manager shall appoint a Selection Committee to review all proposals submitted.
The factors to be considered in the evaluation of proposal responses are listed below.
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm ^
with the lowest paid dollars by Collier County to the Consultant (as obtained from the
County's financial system) within the last five (5) years will receive the higher individual
ranking. This information will be based on information provided by the Consultant, subject
to verification at the County's option. If there is a multiple firm tie in either individual scoring
or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the
firm with the next lowest volume of work shall receive the next highest ranking and so on.
12. Acceptance or Rejection of Proposals
The right is reserved by the County to waive any irregularities in any proposal, to reject any
or all proposals, to re- solicit for proposals, if desired, and upon recommendation and
justification by Collier County to accept the proposal which in the judgment of the County is
deemed the most advantageous for the public and the County of Collier.
Any proposal which is incomplete, conditional, obscure or which contains irregularities of
any kind, may be cause for rejection. In the event of default of the successful Consultant, or
their refusal to enter into the Collier County contract, the County reserves the right to accept
the proposal of any other Consultant or to re- advertise using the same or revised
documentation, at its sole discretion.
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Exhibit III: Collier County Purchase Order Terms and Conditions
1. Offer
regulations. Risk of loss of any goods
This offer is subject to cancellation by the
sold hereunder shall transfer to the
COUNTY without notice if not accepted by
COUNTY at the time and place of
VENDOR within fourteen (14) days of
delivery; provided that risk of loss prior
issuance.
to actual receipt of the goods by the
COUNTY nonetheless remain with
2. Acceptance and Confirmation
VENDOR.
This Purchase Order (including all
b) No charges will be paid by the COUNTY
documents attached to or referenced
for packing, crating or cartage unless
therein) constitutes the entire agreement
otherwise specifically stated in this
between the parties, unless otherwise
Purchase Order. Unless otherwise
specifically noted by the COUNTY on the
provided in Purchase Order, no invoices
face of this Purchase Order. Each delivery
shall be issued nor payments made
of goods and /or services received by the
prior to delivery. Unless freight and
COUNTY from VENDOR shall be deemed to
other charges are itemized, any
be upon the terms and conditions contained
discount will be taken on the full amount
in this Purchase Order.
of invoice.
c) All shipments of goods scheduled on the
No additional terms may be added and
same day via the same route must be
Purchase Order may not be changed except
consolidated. Each shipping container
by written instrument executed by the
must be consecutively numbered and
COUNTY. VENDOR is deemed to be on
marked to show this Purchase Order
notice that the COUNTY objects to any
number. The container and Purchase
additional or different terms and conditions
Order numbers must be indicated on bill
contained in any acknowledgment, invoice
of lading. Packing slips must show
or other communication from VENDOR,
Purchase Order number and must be
notwithstanding the COUNTY'S acceptance
included on each package of less than
or payment for any delivery of goods and /or
container load (LCL) shipments and /or
services, or any similar act by VENDOR.
with each car load of equipment. The
COUNTY reserves the right to refuse or
3. Inspection
return any shipment or equipment at
All goods and /or services delivered
VENDOR'S expense that is not marked
hereunder shall be received subject to the
with Purchase Order numbers.
COUNTY'S inspection and approval and
VENDOR agrees to declare to the
payment therefore shall not constitute
carrier the value of any shipment made
acceptance. All payments are subject to
under this Purchase Order and the full
adjustment for shortage or rejection. All
invoice value of such shipment.
defective or nonconforming goods will be
d) All invoices must contain the Purchase
returned pursuant to VENDOR'S instruction
Order number and any other specific
at VENDOR'S expense.
information as identified on the
Purchase Order. Discounts of prompt
To the extent that a purchase order requires
payment will be computed from the date
a series of performances by VENDOR, the
of receipt of goods or from date of
COUNTY prospectively reserves the right to
receipt of invoices, whichever is later.
cancel the entire remainder of the Purchase
Payment will be made upon receipt of a
Order if goods and /or services provided
proper invoice and in compliance with
early in the term of the Purchase Order are
Chapter 218, Fla. Stats., otherwise
non- conforming or otherwise rejected by the
known as the "Local Government
COUNTY.
Prompt Payment Act," and, pursuant to
4. Shipping and Invoices
the Board of County Commissioners
a) All goods are FOB destination and must
Purchasing Policy.
be suitably packed and prepared to
secure the lowest transportation rates
5. Time Is Of the Essence
and to comply with all carrier
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Time for delivery of goods or performance of
services under this Purchase Order is of the
essence. Failure of VENDOR to meet
delivery schedules or deliver within a
reasonable time, as interpreted by the
COUNTY in its sole judgment, shall entitle
the COUNTY to seek all remedies available
to it at law or in equity. VENDOR agrees to
reimburse the COUNTY for any expenses
incurred in enforcing its rights. VENDOR
further agrees that undiscovered delivery of
nonconforming goods and/or services is not
a waiver of the COUNTY'S right to insist
upon further compliance with all
specifications.
6. Changes
The COUNTY may at any time and by
written notice make changes to drawings
and specifications, shipping instructions,
quantities and delivery schedules within the
general scope of this Purchase Order.
Should any such change increase or
decrease the cost of, or the time required for
performance of the Purchase Order, an
equitable adjustment in the price and /or
delivery schedule will be negotiated by the
COUNTY and VENDOR. Notwithstanding
the foregoing, VENDOR has an affirmative
obligation to give notice if the changes will
decrease costs. Any claims for adjustment
by VENDOR must be made within thirty (30)
days from the date the change is ordered or
within such additional period of time as may
be agreed upon by the parties.
Warranties
VENDOR expressly warrants that the goods
and /or services covered by this Purchase
Order will conform to the specifications,
drawings, samples or other descriptions
furnished or specified by the COUNTY, and
will be of satisfactory material and quality
production, free from defects and sufficient
for the purpose intended. Goods shall be
delivered free from any security interest or
other lien, encumbrance or claim of any third
party. These warranties shall survive
inspection, acceptance, passage of title and
payment by the COUNTY.
8. Statutory Conformity
Goods and services provided pursuant to
this Purchase Order, and their production
and transportation shall conform to all
applicable laws, including but not limited to
3/26/2013 16.B.2.
the Occupational Health and Safety Act, the
Federal Transportation Act and the Fair
Labor Standards Act, as well as any law or
regulation noted on the face of the Purchase
Order.
Advertising
No VENDOR providing goods and services
to the COUNTY shall advertise the fact that
it has contracted with the COUNTY for
goods and /or services, or appropriate or
make use of the COUNTY'S name or other
identifying marks or property without the
prior written consent of the COUNTY'S
Purchasing Department.
10. Indemnification
VENDOR shall indemnify and hold harmless
the COUNTY from any and all claims,
including claims of negligence, costs and
expenses, including but not limited to
attorneys' fees, arising from, caused by or
related to the injury or death of any person
(including but not limited to employees and
agents of VENDOR in the performance of
their duties or otherwise), or damage to
property (including property of the COUNTY
or other persons), which arise out of or are
incident to the goods and /or services to be
provided hereunder.
11. Warranty of Non - Infringement
VENDOR represents and warrants that all
goods sold or services performed under this
Purchase Order are: a) in compliance with
applicable laws; b) do not infringe any
patent, trademark, copyright or trade secret;
and c) do not constitute unfair competition.
VENDOR shall indemnify and hold harmless
the COUNTY from and against any and all
claims, including claims of negligence, costs
and expense, including but not limited to
attorneys' fees, which arise from any claim,
suit or proceeding alleging that the
COUNTY'S use of the goods and /or
services provided under this Purchase Order
are inconsistent with VENDOR'S
representations and warranties in section 11
(a).
If any claim which arises from VENDOR'S
breach of section 11 (a) has occurred, or is
likely to occur, VENDOR may, at the
COUNTY'S option, procure for the COUNTY
the right to continue using the goods or
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^ services, or replace or modify the goods or
this Purchase Order, VENDOR shall
services so that they become non - infringing,
immediately give notice thereof, including all
(without any material degradation in
relevant information with respects to what
performance, quality, functionality or
steps VENDOR is taking to complete
additional cost to the COUNTY).
delivery of the goods and /or services to the
COUNTY.
12. Insurance Requirements
The VENDOR, at its sole expense, shall
15. Assignment
provide commercial insurance of such type
VENDOR may not assign this Purchase
and with such terms and limits as may be
Order, nor any money due or to become due
reasonably associated with the Purchase
without the prior written consent of the
Order. Providing and maintaining adequate
COUNTY. Any assignment made without
insurance coverage is a material obligation
such consent shall be deemed void.
of the VENDOR. All insurance policies shall
be executed through insurers authorized or
16. Taxes
eligible to write policies in the State of
Goods and services procured subject to this
Florida.
Purchase Order are exempt from Florida
sales and use tax on real property, transient
13. Compliance with Laws
rental property rented, tangible personal
In fulfilling the terms of this Purchase Order,
purchased or rented, or services purchased
VENDOR agrees that it will comply with all
(Florida Statutes, Chapter 212), and from
federal, state, and local laws, rules, codes,
federal excise tax.
and ordinances that are applicable to the
conduct of its business. By way of non-
17. Annual Appropriations
exhaustive example, this shall include the
The COUNTY'S performance and obligation
American with Disabilities Act and all
to pay under this Purchase Order shall be
prohibitions against discrimination on the
contingent upon an annual appropriation of
basis of race, religion, sex creed, national
funds.
origin, handicap, marital status, or veterans'
status. Further, VENDOR acknowledges
18. Termination
and without exception or stipulation shall be
This Purchase Order may be terminated at
fully responsible for complying with the
any time by the COUNTY upon 30 days
provisions of the immigration Reform and
prior written notice to the VENDOR. This
Control Act of 1986 as located at 8 U.S.C.
Purchase Order may be terminated
1324, et seq. and regulations relating
immediately by the COUNTY for breach by
thereto, as either may be amended. Failure
VENDOR of the terms and conditions of this
by the awarded firm(s) to comply with the
Purchase Order, provided that COUNTY has
laws referenced herein shall constitute a
provided VENDOR with notice of such
breach of the award agreement and the
breach and VENDOR has failed to cure
County shall have the discretion to
within 10 days of receipt of such notice.
unilaterally terminate said agreement
immediately. Any breach of this provision
19. General
may be regarded by the COUNTY as a
a) This Purchase Order shall be governed
material and substantial breach of the
by the laws of the State of Florida. The
contract arising from this Purchase Order.
venue for any action brought to
specifically enforce any of the terms and
14. Force Majeure
conditions of this Purchase Order shall
Neither the COUNTY nor VENDOR shall be
be the Twentieth Judicial Circuit in and
responsible for any delay or failure in
for Collier County, Florida
performance resulting from any cause
b) Failure of the COUNTY to act
beyond their control, including, but without
immediately in response to a breach of
limitation to war, strikes, civil disturbances
this Purchase Order by VENDOR shall
and acts of nature. When VENDOR has
not constitute a waiver of breach.
knowledge of any actual or potential force
Waiver of the COUNTY by any default
majeure or other conditions which will delay
by VENDOR hereunder shall not be
or threatens to delay timely performance of
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C)
d)
deemed a waiver of any subsequent
default by VENDOR.
All notices under this Purchase Order
shall be sent to the respective
addresses on the face page by certified
mail, return receipt requested, by
overnight courier service, or by personal
delivery and will be deemed effective
upon receipt. Postage, delivery and
other charges shall be paid by the
sender. A party may change its address
for notice by written notice complying
with the requirements of this section.
The Vendor agrees to reimbursement of
any travel expenses that may be
associated with this Purchase Order in
accordance with Florida Statute Chapter
112.061, Per Diem and Travel
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Expenses for Public Officers, employees
and authorized persons.
e) In the event of any conflict between or
among the terms of any Contract
Documents related to this Purchase
Order, the terms of the Contract
Documents shall take precedence over
the terms of the Purchase Order. To the
extent any terms and /or conditions of
this Purchase Order duplicate or overlap
the Terms and Conditions of the
Contract Documents, the provisions of
the Terms and /or Conditions that are
most favorable to the County and /or
provide the greatest protection to the
County shall govern.
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Exhibit IV: Additional Terms and Conditions for RFP
1 Insurance and Bonding Requirements
The Consultant shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Consultant shall procure and maintain property insurance
upon the entire project, if required, to the full insurable value of the scope of work.
The County and the Consultant waive against each other and the County's separate Consultants,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to the
proceeds of such insurance. The Consultant and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Consultants, Design Consultants and Subcontractors
and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify "For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Consultant to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Consultant under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County.The "Certificate
Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth in
Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and
endorsements or their equivalents. If Consultant has any self- insured retentions or deductibles under
any of the below listed minimum required coverage, Consultant must identify on the Certificate of
Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory
evidence of financial responsibility for such obligations. All self- insured retentions or deductibles will be
Consultant's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work until
the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
The Consultant and /or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non - renewal on the part of the insurance carrier or the Consultant. The Consultant shall
also notify the County, in a like manner, within twenty -four (24) hours after receipt, of any notices of
expiration, cancellation, non - renewal or material change in coverage or limits received by Consultant
from its insurer and nothing contained herein shall relieve Consultant of this requirement to provide
notice. In the event of a reduction in the aggregate limit of any policy to be provided by Consultant
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hereunder, Consultant shall immediately take steps to have the aggregate limit reinstated to the full
extent permitted under such policy.
Should at any time the Consultant not maintain the insurance coverage(s) required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s)
and charge the Consultant for such coverage(s) purchased. If Consultant fails to reimburse the County
for such costs within thirty (30) days after demand, the County has the right to offset these costs from
any amount due Consultant under this Agreement or any other agreement between the County and
Consultant. The County shall be under no obligation to purchase such insurance, nor shall it be
responsible for the coverage(s) purchased or the insurance company or companies used. The decision
of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any
of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Consultant shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the
Consultant to provide the County with such renewal certificate(s) shall be considered justification for the
County to terminate any and all contracts.
2. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful Consultant extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of the
successful Consultant.
3. Additional Items and /or Services
Additional items and / or services may be added to the resultant contract, or purchase order, in
compliance with the Purchasing Policy.
4. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly responsible
for 51 % or more of the solicitation amount for said work.
5. County's Right to Inspect
The County or its authorized Agent shall have the right to inspect the Consultant's facilities /project site
during and after each work assignment the Consultant is performing.
6. Additional Terms and Conditions of Contract
Collier County has developed standard contracts /agreements, approved by the Board of County
Commissioners (BCC). The selected Consultant shall be required to sign a standard Collier County
contract within twenty one (21) days of Notice of Selection for Award.
The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract
is available upon request. The County will not be obligated to sign any contracts, maintenance and /or
service agreements or other documents provided by the Consultant.
7. This item purposely removed.
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8. This item purposely removed.
^ 9. Payment Method
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Consultant's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccagclerk(a'_)collierclerk.com
Collier County, in its sole discretion, will determine the method of payment for goods and /or services as
part of this agreement.
Payment methods include:
• Traditional — payment by check, wire transfer or other cash equivalent.
• Standard — payment by purchasing card. Collier County's Purchasing Card Program is supported by
standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules for
VISA Merchants and MasterCard Merchant Rules.
The County shall not accept any additional surcharges (credit card transaction fees) as a result of using
the County's credit card for transactions relating to this solicitation. The County will entertain bids clearly
stating pricing for standard payment methods. An additional separate discounted price for traditional
payments may be provided at the initial bid submittal if it is clearly marked as an "Additional Cash
Discount."
Upon execution of the Contract and completion of each month's work, payment requests shall be
submitted to the Project Manager on a monthly basis by the Consultant for services rendered for that
prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for
payment without prior approval from the Project manager. All invoices must be submitted within the
fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices
submitted after the close of the fiscal year will not be accepted (or processed for payment) unless
specifically authorized by the Project Manager.
Payments will be made for articles and /or services furnished, delivered, and accepted, upon receipt and
approval of invoices submitted on the date of services or within six (6) months after completion of
contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-
payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the
essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or other
fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts,
the County reserves the right to off -set the amount owed to the County by applying the amount owed to
the Consultant or contractor for services performed of for materials delivered in association with a
contract.
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Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance
with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act."
Collier County reserves the right to withhold and /or reduce an appropriate amount of any payment for
work not performed or for unsatisfactory performance of Contractual requirements.
10. Environmental Health and Safety
All Consultants and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Consultants and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that
may cause injury or damage to any persons or property within and around the work site. All firewall
penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and /or right -of -way for the purpose of inspection of any Consultant's work operations. This
provision is non - negotiable by any department and /or Consultant.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination
and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE
Protective labels.
11. Licenses
The Consultant is required to possess the correct Business Tax Receipt, professional license, and any
other authorizations necessary to carry out and perform the work required by the project pursuant to all
applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind.
Additionally, copies of the required licenses must be submitted with the proposal response
indicating that the entity proposing, as well as the team assigned to the County account, is
properly licensed to perform the activities or work included in the contract documents. Failure on
the part of any Consultant to submit the required documentation may be grounds to deem
Consultant non - responsive. A Consultant, with an office within Collier County is also required to have
an occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license /registration will need to be renewed thereafter to remain "active" in Collier County
If you have questions regarding professional licenses contact the Contractor Licensing, Community
Development and Environmental Services at (239) 252 -2431, 252 -2432 or 252 -2909. Questions
regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252 -2477.
12. Survivability
Bids (ITBs /RFPs): The Consultant/ContractorNendor agrees that any Work Order /Purchase Order that
extends beyond the expiration date of Solicitation #13 -5988 Immokalee Stormwater Improvements,
resultant of this solicitation will survive and remain subject to the terms and conditions of that Agreement
until the completion or termination of any Work Order /Purchase Order.
13. Principals /Collusion
Packet Page -673-
3/26/2013 16. B.2.
By submission of this Proposal the undersigned, as Consultant, does declare that the only person or
persons interested in this Proposal as principal or principals is /are named therein and that no person
^ other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that
this Proposal is made without connection with any person, company or parties making a Proposal, and
that it is in all respects fair and in good faith without collusion or fraud.
14. Relation of County
It is the intent of the parties hereto that the Consultant shall be legally considered an independent
Consultant, and that neither the Consultant nor their employees shall, under any circumstances, be
considered employees or agents of the County, and that the County shall be at no time legally
responsible for any negligence on the part of said Consultant, their employees or agents, resulting in
either bodily or personal injury or property damage to any individual, firm, or corporation.
15. Termination
Should the Consultant be found to have failed to perform his services in a manner satisfactory to the
County, the County may terminate this Agreement immediately for cause; further the County may
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole
judge of non - performance.
16. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be
lobbied, either individually or collectively about a project for which a firm has submitted a Proposal.
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final
Board approval, no firm or their agent shall contact any other employee of Collier County in reference to
this Proposal, with the exception of the Purchasing Director or his designee(s). Failure to abide by this
provision may serve as grounds for disqualification for award of this contract to the firm.
17. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
In order to be considered for award, firms submitting a response to this solicitation shall be required to
provide a certificate of authority from the Florida Department of State Divisions of Corporations in
accordance with the requirements of Florida Statute 607.1501 (www.sunbiz.org /search.htmi . A copy of
the document shall be submitted with the solicitation response and the document number shall be
identified. Firms who do not provide the certificate of authority at the time of response shall be required
to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the
document within the referenced timeframe, the County reserves the right to award to another firm.
18. Single Proposal
Each Consultant must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a
primary or as part of a partnership or joint venture submitting as primary may not then act as a sub -
consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub -
consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this
requirement will be deemed non - responsive and rejected from further consideration.
19. Protest Procedures
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3/26/2013 16.B.2.
Any actual or prospective Consultant to a Request for Proposal, who is aggrieved with respect to the
former, shall file a written protest with the Purchasing Director prior to the due date for acceptance of
proposals. All such protests must be filed with the Purchasing Director no later than 11:00 a.m. Collier ^
County time on the final published date for the acceptance of the Request for Proposals.
The Board of County Commissioners will make award of contract in public session. Award
recommendations will be posted outside the offices of the Purchasing Department on Wednesdays and
Thursdays. Any actual or prospective respondent who desires to formally protest the recommended
contract award must file a notice of intent to protest with the Purchasing Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is posted.
Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be
given instructions as to the form and content requirements of the formal protest. A copy of the "Protest
Policy" is available at the office of the Purchasing Director.
20. Public Entity Crime
A person or affiliate who has been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a
public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the
construction or repair of a public building or public work; may not submit bids, proposals, or replies on
leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity; and may not transact business with
any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a
period of 36 months following the date of being placed on the convicted vendor list.
21. Security and Background Checks
If required, Vendor / Contractor / Proposer shall be responsible for the costs of providing background
checks by the Collier County Facilities Management Department, and drug testing for all employees that
shall provide services to the County under this Agreement. This may include, but not be limited to,
checking federal, state and local law enforcement records, including a state and FBI fingerprint check,
credit reports, education, residence and employment verifications and other related records. Contractor
shall be required to maintain records on each employee and make them available to the County for at
least four (4) years.
22. Conflict of Interest
Consultant shall complete the Conflict of Interest Affidavit included as an attachment to this RFP
document. Disclosure of any potential or actual conflict of interest is subject to County staff review and
does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify
and or preclude conflict of interest situations during contract selection and execution.
23. Prohibition of Gifts to County Employees
^
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by the
individual, firm, and /or any employee of the firm from contact with County staff for a specified period of
time; b. Prohibition by the individual and /or firm from doing business with the County for a specified
period of time, including but not limited to: submitting bids, RFP, and /or quotes; and, c. immediate ^
termination of any contract held by the individual and /or firm for cause.
Packet Page -675-
3/26/2013 163.2.
24. Immigration Law Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United States
and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E- Verify) operated by the Department of Homeland
Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet -based
means of verifying employment eligibility of workers in the United States; it is not a substitute for any
other employment eligibility verification requirements. The program will be used for Collier County formal
Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction
services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County Commissioners
Consultants / Bidders are required to enroll in the E- Verify program, and provide acceptable evidence of
their enrollment, at the time of the submission of the Consultant's /bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of the
fully executed E- Verify Memorandum of Understanding for the company. Consultants are also required
to provide the Collier County Purchasing Department an executed affidavit certifying they shall comply
with the E- Verify Program. The affidavit is attached to the solicitation documents. If the
Bidder /Consultant does not comply with providing the acceptable E- Verify evidence and the
executed affidavit the bidder's / Consultant's proposal may be deemed non - responsive
Additionally, Consultants shall require all subcontracted Consultants to use the E- Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E- Verify) program
visit the following website: http: / /www.dhs.gov /E- Verify. It shall be the Consultant's responsibility to
familiarize themselves with all rules and regulations governing this program.
Consultant acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be
fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et sea. and regulations relating thereto, as either may be amended and with
the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws
referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and
the County shall have the discretion to unilaterally terminate said agreement immediately.
Packet Page -676-
3/26/2013 16.B.2.
Attachment 1: Vendor's Non - Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise
and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Vendors not
wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the
reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the cover page,
or mail to Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112.
We are not responding to CCNA Solicitation 13 -5988 Immokalee Stormwater Improvements —Phase II
for the following reason(s):
❑ Services requested not available through our company.
❑ Our firm could not meet specifications /scope of work.
❑ Specifications /scope of work not clearly understood or applicable (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: Date
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3/26/2013 16.B.2.
Attachment 2: Vendor Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and
return with your Proposal.
Vendor should check off each of the following items as the necessary action is completed:
❑ The Proposal has been signed.
❑ All applicable forms have been signed and included, along with licenses to complete the requirements
of the project.
❑ Any addenda have been signed and included.
❑ The mailing envelope has been addressed to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Adam Northrup, Procurement Strategist
CCNA Solicitation: 13 -5988 — Immokalee Stormwater Improvements - Phase II
❑ The mailing envelope must be sealed and marked with Proposal Number, Proposal Title and Due
Date.
❑ The Proposal will be mailed or delivered in time to be received no later than the specified due date
and time. (Otherwise Proposal cannot be considered.)
ALL COURIER - DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE
OUTSIDE OF THE COURIER PACKET
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: Date
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3/26/2013 16.B.2.
Attachment 3: Conflict of Interest Affidavit
By the signature below, the firm (employees, officers and /or agents) certifies, and hereby discloses, that, to
the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work;
and bear on whether the firm (employees, officers and /or agents) has a possible conflict have been fully
disclosed.
Additionally, the firm (employees, officers and /or agents) agrees to immediately notify in writing the
Purchasing /General Services Director, or designee, if any actual or potential conflict of interest arises during
the contract and /or project duration.
Firm:
Signature and Date:
Print Name
Title of Signatory
State of
County of
SUBSCRIBED AND SWORN to before me this day of
20
by , who is personally known to me to be the
for the Firm, OR who produced the following identification
Notary Public
My Commission Expires
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3/26/2013 16. B.2.
Attachment 4: Vendor Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: CCNA Solicitation: 13 -5988 — Immokalee Stormwater Improvements - Phase II
Dear Commissioners:
The undersigned, as Vendor declares that this proposal is made without connection or arrangement with any
other person and this proposal is in every respect fair and made in good faith, without collusion or fraud.
The Vendor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of
establishing a formal contractual relationship between the firm and Collier County, for the performance of all
requirements to which the proposal pertains. The Vendor states that the proposal is based upon the
proposal documents listed by CCNA Solicitation: 13 -5988 — Immokalee Stormwater Improvements — Phase
11.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
200_ in the County of , in the State of
Firm's Legal Name:
Address:
City, State, Zip Code:
Florida Certificate of
Authority Document
Number
Federal Tax Identification
Number
Telephone:
FAX:
Signature by:
(Typed and written)
Title:
Packet Page -680-
3/26/2013 16.B.2.
Additional Contact Information
Send payments to:
(required if different from above) Company name used as payee
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
FAX:
Email:
Office servicing Collier
County to place orders
(required if different from above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
Email:
Packet Page -681-
3/26/2013 16.B.2.
mm
Attachment 5: Immigration Affidavit Certification
CCNA Solicitation: 13 -5988 — Immokalee Stormwater Improvements — Phase II
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are
required to enroll in the E- Verify program, and provide acceptable evidence of their enrollment, at the time of
the submission of the vendor's /bidder's proposal. Acceptable evidence consists of a copy of the properly
completed E- Verify Company Profile page or a copy of the fully executed E- Verify Memorandum of
Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the
E- Verify program may deem the Vendor/ Bidder's proposal as non - responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e)
of the Immigration and Nationality Act ( "INA ").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of
the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall
be grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act
and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with
E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E- Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor's / Bidder's proposal.
Company Name
Print Name
Signature
State of
County of
Title
Date
The foregoing instrument was signed and acknowledged before me this day of ,
20_, by
who has produced
(Print or Type Name)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number /Expiration
as identification.
(Type of Identification and Number)
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
Packet Page -682-
3/26/2013 16.B.2.
Attachment 6: Vendor Substitute W — 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address City
I State
Telephone FAX
Order Information
Address
City State Zip _
FAX
Email
2. Company Status (check only one)
Zip
Email
Remit / Payment Information
Address
City State Zip
FAX
Email
_Individual / Sole Proprietor
_Corporation
_Partnership
_Tax Exempt (Federal income tax - exempt entity
_ Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c) 3)
Enter the tax classification
(D = Disregarded Entity, C = Corporation, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN)
(Vendors who do not have a TIN, will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, l certify that the information shown on this form is correct to my knowledge.
Signature Date
Title Phone Number
Packet Page -683-
3/26/2013 16.B.2.
xxr cy
Admir*9#:ah%e Services Division
Pumhawng
Attachment 7: Insurance and Bonding Requirements
Insurance;lBntl Type! Regrired %+mits
1. ® Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ® Employer's Liability $ single limit per occurrence
3. ® Commercial General Bodily Injury and Property Damage
Liability (Occurrence Form)
patterned after the current $ single limit per occurrence, $2,000,000 aggregate for Bodily
ISO form Injury Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. ® Indemnification To the maximum extent permitted by Florida law, the
ContractorNendor /Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the ContractorNendor /Consultant or anyone
employed or utilized by the ContractorNendor /Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County.
4. ❑ Automobile Liability $ Each Occurrence; Bodily Injury & Property Damage,
Owned /Non- owned /Hired; Automobile Included
5. ❑ Other insurance as ❑ Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑ Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
❑ Professional Liability $ per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
Packet Page -684-
3/26/2013 16.B.2.
• $2,000,000 per claim and in the aggregate
❑ Project Professional Liability $ Per Occurrence
❑ Valuable Papers Insurance $ Per Occurrence
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of $200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as "A -" or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Vendor shall provide County with certificates of insurance meeting the required
insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR Collier County Government, OR Collier County. The .
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description,
or must read: For any and all work performed on behalf of Collier County.
11. ® Thirty (30) Days Cancellation Notice required.
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be
required within five (5) days of the award of this solicitation.
Name of Firm
Vendor Signature
Print Name
Insurance Agency
Agent Name
Packet Page -685-
Date
Telephone Number
y
Semioas WSW
pu"as f
Attachment 8: Reference Questionnaire
Solicitation: 13 -5988 — Immokalee Stormwater Improvements — Phase II
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name: Company:
(Evaluator completing reference questionnaire)
Email: FAX:
3/26/2013 16.B.2.
(Evaluator's Company completing reference)
Telephone:
Collier County is implementing a process that collects reference information on firms and their key personnel to be used in
the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a
client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of
your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm /individual
again) and 1 representing that you were very unsatisfied (and would never hire the firm /indivdival again). If you do not
have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0."
Project Description: Completion Date:
^Project Budget:
Change Orders - Dollars Added :
Project Number of Days:
Change Orders - Days Added:
Item
Citeria
Score
1
Ability to manage the project costs (minimize change orders to scope).
2
Ability to maintain project schedule (complete on -time or early).
3
Quality of work.
4
Quality of consultative advice provided on the project.
5
Professionalism and ability to manage personnel.
6
Close out project process (final product turnover; invoices; manuals or going
forward documentation, etc.)
7
Ability to verbally communicate and document information clearly and succinctly.
8
Abiltity to manage risks and unexpected project circumstances.
9
Ability to follow County policies, procedures, rules, regulations, etc.
10
Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS
n
'lease FAX this completed survey to:
Packet Page -686-
By
3/26/2013 16.6.2.
Attachment 9: Affidavit and Certification for Claiming Status as a
Section 3 Business for Formal Solicitations
Solicitation # 13 -5988 — Immokalee Stormwater Improvements — Phase II
This project is subject to the provisions of Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C.
1701 u). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by certain
HUD Housing and /or Community Development Assistance shall, to the greatest extent feasible, and consistent with
existing Federal, State, and local law and regulations, be directed to low- and very-low income persons and to business
concerns which provide economic opportunities to low- and very-low income persons.
A Section 3 business concern is defined as follows:
1. That is 51 % or more owned by Section 3 residents; or
2. Whose permanent, full -time employees include persons, at least 30% of whom are currently Section 3 residents,
or within three years of the date of first employment with the business concern were Section 3 residents; or
3. That provides evidence of a commitment to subcontract in excess of 25% of the dollar award of all subcontracts to
be awarded to business concerns that meet the qualifications set forth in section one or two above.
In conformance with Section 3 federal regulations (24 CFR Part 135), Collier County shall direct efforts to award Section 3
covered contracts, to the greatest extent feasible, to Section 3 business concerns in the order of priority listed below:
1. Category 1 businesses: Section 3 business concerns that provide economic opportunities for Section 3 residents
in the service area or neighborhood in which the Section 3 covered project is located;
2. Category 2 businesses: Applicants (as this term is defined in 42 U.S.C. 12899) selected to carry out HUD
HOUSING AND /OR COMMUNITY DEVELOPMENT ASSISTANCE Youthbuild programs;
3. Category 3 businesses: Other Section 3 business concerns.
A business concern seeking to qualify for a Section 3 contracting preference shall certify that the business concern is a
Section 3 business concern as described above.
Vendor Name:
Address:
Signature:
STATE OF FLORIDA
❑ COLLIER COUNTY ❑ LEE COUNTY
Date:
Title:
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day of
120
Notary Public
My Commission Expires:
Packet Page -687-
(AFFIX OFFICIAL SEAL)
3/26/2013 16.B.2.
Attachment 10: Granting Agency Requirements
n 1. CDBG Supplemental Conditions
2. State and Federal Statutes and Regulations
3. Federal Labor Standards
4. Section 3 Support Documents
S. HUD's regulations in 24 CFR part 135, which implement Section 3
6. Section 3 Summary Report
7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered
Transactions
8. General Grant Clauses
9. Acknowledgement of Religious Organization Requirements [24 CFR 570.200(j)]
10. Disclosure of Lobbying Activities
Packet Page -688-