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Agenda 03/12/2013 Item #16E6 3/12/2013 16.E.6. EXECUTIVE SUMMARY Recommendation to accept reports and ratify staff-approved change orders and changes to work orders. OBJECTIVE: To enable the Board to oversee the execution of administrative change orders and changes to work orders and promote accountability in the use of staff authority. CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a plan to enable changes to BCC-approved contracts (Section XV.C, Collier County Purchasing Policy) of not greater than 10 percent of the current Board approved amount or $10,000 (whichever is greater) to be authorized by staff. Also included in the report are changes to Work Orders. These include work orders issued under CCNA Contracts that are less than or equal to $200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all other contracts (Section XV.G, Collier County Purchasing Policy) that are not greater than 10 percent of the current Board Approved amount or $100,000 (whichever is greater). The Administrative report identifies the percentage changes to contracts or work orders that have occurred since the prior BCC approved amount which are below the threshold limits as referenced above. The plan calls for staff to submit a monthly report listing these change orders from the previous reporting period. Enclosed is the monthly report of the Administrative Change Orders and Administrative Changes to Work Orders. These reports cover the period of January 30, 2013 to February 19, 2013 FISCAL IMPACT: The total for 9 changes to contracts is $5,216.43. The total for 3 changes to work orders is $600.00. LEGAL CONSIDERATIONS: This item raises no legal issues and requires majority vote for approval. -JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: That the Board of County Commissioners accepts the enclosed Administrative Change Orders Report and Administrative Changes to Work Orders Report and ratifies the listed change orders and changes to work orders. PREPARED BY: Diana DeLeon, CPPB, Contracts Technician, Purchasing Department Packet Page -1871- 3/12/2013 16.E.6. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.E.16.E.6. Item Summary: Recommendation to accept reports and ratify staff-approved change orders and changes to work orders. Meeting Date: 3/12/2013 Prepared By Name: DeLeonDiana Title: Contracts Technician,Purchasing 2/25/2013 1:17:35 PM Submitted by Title: Contracts Technician,Purchasing Name: DeLeonDiana 2/25/2013 1:17:36 PM Approved By Name: MarkiewiczJoanne Title: Manager-Purchasing Acquisition,Purchasing&Gene Date: 2/25/2013 1:28:03 PM Name: WardKelsey Title: Manager-Contracts Administration,Purchasing&Ge Date: 2/25/2013 1:30:49 PM Name: pochopinpat Title: Administrative Assistant,Facilities Management Date: 2/25/2013 4:40:22 PM Name: pochopinpat Title:Administrative Assistant,Facilities Management Date: 2/26/2013 3:05:15 PM Name: MarkiewiczJoanne Packet Page-1872- 3/12/2013 16.E.6. Title: Manager-Purchasing Acquisition,Purchasing&Gene Oft Date: 2/28/2013 2:40:58 PM Name: PriceLen Title: Administrator, Administrative Services Date: 2/28/2013 4:12:26 PM Name: PryorCheryl Title: Management/Budget Analyst, Senior,Office of Manag Date: 3/1/2013 11:44:00 AM Name: KlatzkowJeff Title: County Attorney Date: 3/1/2013 2:57:24 PM Name: OchsLeo Title: County Manager Date: 3/3/2013 10:17:17 AM Packet Page -1873- 3/12/2013 16.E.6. o.,W 6 N� N U) a V d C j pl d p C e t. e e e W7 d O Q n O O O.• L V a E Z • N c a U E Q Q > O .5 C 76 ° d O Z C O o N F °.r m W = S' C m 2 C d E c e C V .2 -c! a 'C o d ° o Po 0 c a 5 ' W o ■- e O d e a O L L V O O c W N w O D .5 co- C.) y 0 O d G d O C O d V _ 0 V d e L n 7 Q W p G W W N d W Q C N & C C Vp CO .d. 0) w O °) O V V C cp d x N 0 O C O O C N !� 0 C V > d N F- V N 2 d O T N C �, W co .O c E so E a m ▪ �? o v K o O Q N co d '° fh m C CD X 1.6 d M d d (.1 N N W 3 N d EA N N T V! N c m $ .0 L E o o_ W C 0 d Itn d N d W C O E m 0 d O O Cl.) 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K,m. ; , Human &Veteran Services Varian Construction Original Contract/Work Order Amount :5CMSMINW ,' i i l; E -i Original BCC Approval Date;Agenda Item# Current BCC Approved Amount ;* Fi 'i w "" : Last BCC Approval Date;Agenda Item# Current ContractlWork Order Amount -`5 ;( -51r4/'u tz (Y\ i_ci.,tf-eTizr Dollar Amount of this Change , M-matfo 6.90% Total Change from Original Amount• Revised Contract/Work Order Total $85,646.61 #N/A Chance from Current BCC Approved Amount Cumulative Changes $5,528.11 0.00% Change from Current Amount : Ampletion Date, Description of the Task(s)Change,and Rationale for the.Change Original notice to proceed Last approved completion date: I Revised completion date(includes this completion date: 3/25/2011 12/31/2011 change): 1/31/2012 Number of days added (if I Explain why additional days are needed (detailed/specific): extension, must attach current Change to original scope of work and to allow vendor to complete project. insurance certificate(s)from SAP i I or obtain from vendor): 31 1 El Add new task(s) E Change task(s) E Delete task(s) EI Other(specify): Time Extension 1. Provide a detailed and specific explanation of the requested change(s)to the task(s): Original project included to install fence at right side of property in order to match left Vendor has requested this to be removed from the project scope. Additional repairs to rear fence are being added to project scope in order correct sections of fence that have after project award. Unit A Master Bathroom Plumbing scope is being clarified in order to be consistent with the direction given to all bidders at the pre-bid walk through. 2. Provide detailed rationale for the requested change:The right side of property has significant vegetation including trees which would require removal in order to install fence. Sections of the rear fence have fallen since project award and will require more repair than the original scope of work.At the pre-bid walkthrough several items were noted for all contractors bidding and several chances to the bid spec were made. The bids were made pursuant to the revised specification. However, it was subsequently recognized that one adjustment that had been discussed had NOT been made; and that was to the Unit A Master Bathroom Plumbing. At the pre-bid walkthrough it was identified that to accomplish the scope as written, the granite top sink with 3 noses would need to be completely replaced, and the shower I tile would need to be ripped out and re-done. The County did not wish to authorize that level of work, as the existing fixtures and tiling met code and additional work would have been wasteful. All contractors who bid were present at the mandatory pre-bid walkthrough and were notified verbally of the scope change to cleaning of the fixtures, oniy. I j Since the project manager that oversaw this is no longer with the County, staff has performed due diligence cost evaluations, bid comparisons and additional site inspections prior to approval of this item. 3. Provide explanation why change was not anticipated in original scope of work: Installation of at right side of property was initially included in original scope, however sign fact removal of vegetation would be required in order to complete as described. Since the project has commenced portions of the rear fence have fallen and therefore were not considered in original scope. During the pre-bid walk through it was determined that the Unit A Master Bathroom Plumbing could not be completed as described without impacting the existing vanity and shower walls. Direction was given at the pre-bid walk through, however the written scope was not corrected in order to be consistent with the directions given. 4. Describe the impact if this change is not processed:Approved changes in scope would not be recognized. , Revised:4/6111 1 Packet Page-1877- 3/12/2013 16.E.6. Type of Change I Modification El. Planned/Elective I Q 2. Unforeseen conditions/circumstance 10 3. Quantity or price adjustment 71 4. Correction of error(s) ' E 5. Value added E 6. Schedule adjustment Change Requested:By E Contractor/Consultant ! El Owner ' © Using Department E Design Professional 10-Regulatory Agency (specify): 1 ❑ Other(specify): Purchasing Professional Participated in Negotiation of Changed Modification: E Yes 13 No Approved by: c� � Date.∎a3'D [l Name and Title: Kim Gran eh • sire'.lorev _ Date: C-1 / Reviewed by: 1 ' c. f — Purchasing Profession. Ps Name. ,� /t.j"- - ` • Revised:4/6/11 2 - Packet Page -1878- 3/12/2013 16.E.6. MarkiewiczJoanne From: MarkiewiczJoanne Sent: Wednesday, February 20, 2013 12:00 PM To: MarkiewiczJoanne Subject: Notes for File(to: Stanley) and Recapituation of Events I've have further researched the contract modification and offer the following further explanation: • On purchase order 45000126898, in order to reduce the expense, an email was required by the department(see attached provided on 1/10/12); • Purchasing(JONESRL: Randy Jones, Purchasing Business Analyst) modified/approved the Purchase Order per the email request on 1/11/12 in the Financial System by the$.50 reduction as shown in the screen shots below; • A change order was not required for this modification or contract 09-5248 as this was a "purchase order" generated event(vs. a work order); had an increase in cost occurred,the Purchasing Department would have required a requisition modification that would have been work flowed through the department for administrative and budget approval;given a decrease was requested, an email is the typical request process; • The department did not realize that a change order process was not necessary and created/attached the Change Modification Form; • On January 9, 2012 (per Kim Grant's memorandum), Purchasing staff(Lyn Wood) communicated that the Change Order Modification was not necessary,and Kim Grant documented this in a memo, Purchasing did not remove the Change Order Modification from the transaction in SAP; • The staff member underwent serious medical conditions during the summer and fall 2012 and was out of work until she passed away in October and therefore, staff was not able to consult with her; • Purchasing staff decided to exercise the most.conservative action and "sign-off" on the Change Order Modification in the abundance of caution (although it was not necessary) after the issue was raised by one of the Ernst and Young auditors; and • Purchasing staff will take this Change Order Modification to the Board at the March 12,2013 m_ eeting in the abundance of caution. 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Goite r Coi. .ty Public Services Division Housing, Human & Veteran Services MEMORANDUM TO: File FROM: Kim Grant, Interim Director U Housin g, Human and Veteran ervices DATE: January 9, 2012 RE: 5283 24th Ave SW, Naples, FL 34116- Purchase Order Modification Changes to the above listed project have previously been completed as a Change Order, however Purchasing has recently advised Housing, Human&Veteran Services that the Change Order's processed in relation to projects awarded under agreement 09-5248 should in fact be processed as a Purchase Order Modification. Due to the recent guidance the attached documents should be treated as a Purchase Order Modification rather than a Change Order. fromik N Housing, Human and VeteranAServices Packet Page -1881- ,� 3339 Tarniami lion cant atmc.c.I t• FL 34112-5361 3/12/2013 16.E.6. str a at-COUP* , Purchasing imii ~ehitcesi xt Change Modification Form Purchasing El Contract Change Request ❑Work Order Modification Project Name: I C Contract#: Mod#: 4 POMtork Order#: Pro j 4500126898 4500126898 5283 24th Ave SW, Naples, FL 34116 Project#: 11-06 Project Manager: Department: &Veteran Housing,u Services Varian in me:William J. Original Contract/Work Order Amount $:- 0"f 1 .,. . F Original BCC Approval Date; Agenda Item# Current BCC Approved Amount == 1 ~� .— Last BCC Approval Date; Agenda Item# Current Contract/Work Order Amount + 6.90% Total Change from Original Amount Dollar Amount of this Change "',4-=* Revised Contract/Work Order Total $85,646.61 #N/A Change from Current BCC Approved Amount Cumulative Changes $5,528.11 1 0.00% Change from Current Amount Go npletion.Date,_Description of theyTask(s) Change,and tionaieforthe.Change Original notice to proceed Last approved completion date: Revised completion date (includes this completion date: 3125/2011 12/31/2011 9 ) ;, Number of days added (if Explain why additional days are needed(detailed/specific): 1 extension, must attach current Change to original scope of work and to allow vendor to complete project. I insurance certificate(s)from SAP or obtain from vendor): 31 El Add new task(s) Eli Change task(s) i4 Delete task(s) ® Other(specify): Time Extension Provide a detailed and specific explanation of the requested change(s)to the task(s): Original project included to install fence at right side of property in order to match left. Vendor has requested this to be removed from the project scope. Additional repairs to rear fence are being added to project scope in order correct sections of fence that have fallen after project award. Unit A Master Bathroom Plumbing scope is being clarified in order to be consistent with the direction given to all bidders at the pre-bid walk through. 2. Provide detailed rationale for the requested change: The right side of property has significant vegetation including trees which would require removal in order to install fence. Sections of the rear fence have fallen since project award and will require more repair than the original scope of work. At the pre-bid walkthrough several items were noted for all contractors bidding and several changes to the bid spec were made. The bids were made pursuant to the revised specification. However, it was subsequently recognized that one adjustment that had been discussed had NOT been made; and that was to the Unit A Master Bathroom Plumbing. At the pre-bid walkthrough it was identified that to accomplish the scope as written, the granite top sink with 3 holes would need to be completely replaced, and the shower tile would need to be ripped out and re-done. The County did not wish to authorize that level of work, as the existing fixtures and tiling met code and additional work would have been wasteful. All contractors who bid were present at the mandatory pre-bid walkthrough and were notified verbally of the scope change to cleaning of the fixtures, only. Since the project manager that oversaw this is no longer with the County, staff has performed due diligence cost evaluations, bid comparisons and additional site inspections prior to approval of this item. 1 3. Provide explanation why change was not anticipated in original scope of work: Installation of fence at right side of property was initially included in original scope, however sign fact removal of vegetation would be required in order to complete as described. Since the project has commenced portions of the rear fence have fallen and therefore were not considered in original scope. During the pre-bid walk through it was determined that the Unit A Master Bathroom Plumbing could not be completed as described without impacting the existing vanity and shower walls. Direction was 1 given at the pre-bid walk through, however the written scope was not corrected in order to be consistent with the directions given. ( 4. Describe the impact if this change is not processed:Approved changes in scope would not be recognized. Revised:4/6/11 Packet Page-1882- 1 3/12/2013 16.E.6. .: _...._ _. l!�Af.Chai%ge4'Mod�cation� �� 0-1. Planned/Elective ®2. Unforeseen conditions/circumstance ❑ 3. Quantity or price adjustment ®4. Correction of error(s) ❑ 5. Value added , ❑6. Schedule adjustment thange:Reiquested By ❑ Contractor/Consultant Owner E Using Department ❑ Design Professional ❑ Regulatory Agency (specify): ❑ Other(specify): Purchasing Professional Participated in Negotiation of Change/Modification: ❑ Yes ( No Approved by: tf Date: I S' Name and Title: Kim Grant, Interim Director Reviewed by: Date: Purchasing Professional's Name: Amok Revised'4/6111 Packet Page-1883- 2 3/12/2013 16.E.6.; CHANGE ORDER CHANGE ORDER NO.4 CONTRACT NO.09-5248 accDErAnitM_ Mende Item:1603 TO: WfvL J.\titian Construction Company $86 Ile Ave N Suite 9 Naples.FL 341,08 DATE:December 21,2011 PROJECT NAME:5283 24".Ave SW.Naples.FL 34116 PROJECT NO.: NSF 11-06 Under our AGREEMENT dated March 25,2011. _ You hereby are authorized and directed to make the following change(s)in accordance with terms and conditions of the Agreement: ITEM DESCRIPTION OF WORK TO RE MODIFIED AMOUNT I Remove"run enough fence on right side as to match left' from bid specification item (S380(Yo) 12 Outside 2 Dig and install(2)4"x4"PT posts to be set in concrete similar to balance of fence, 5379.50 attach(3)existing fence sections with galvanized fasteners,clean up excess dirt Labor 5265.00 Material 80.00 Profit S 34.50 3 Clarification of bid specification item 5 Master Beth Plumbing A. 50.00 item cunentiv reeds:Replace plumbing hardware in sink with new quality faucet with pop-up drain and new supply lines and shut offs.Metal chrome handled hardware with single lever/flow type faucet. Installation wilt comply with(FBC)plumbing code.Repair any plumbing teaks.Replace faucet with single lever shower divener and a massage low flow showerhead and include ann.All should be chrome finish to match other items. -"- Considerations:At pie-bid meeting it was determined that the existing sink plumbing has r OC faucets existing on the vanity granite top which includes 2 handles and a faucet.A single lever/flow type faucet as described in the specification that cannot be installed without changing the existing vanity top. The existing shower has two shower heads,a body spray,and diveners.A single lever shower diverter cannot be installed without removal of the tile shower walls. At pre-bid meeting vendors were instructed to clean existing plumbing. Clarified Bid Specification:Clean existing plumbing hardware in sink.Clean shower two shower heads,body spray,and dwellers. Value:Original bid item value shall remain at amount initially proposed in bid and shall not be modified.(Initial value proposed:S638..00). TOTAL MODIFICATION ORDER AMOUNT (SIL:stit 1-42z‘q- 4Lez4i /2441%1 t Packet Page-1884- 3/12/2013 16.E.6. , FOR THE Deductive Sum of:Zero Dollars 501100(80.50). Original Agreement Amount 580,1 18.50 Sum of Previous Changes 55.528.61 This Change Order Deduct S0.50 Present Agreement Amount 885.646.61 The time for completion shall be increased 31 days due to this Change Order. Accordingly,the Contract Time is now three hundred thineen(313)calendar days.The substantial completion date is January 31,2012 and the final completion date is Jemmy 31,2012.Your acceptance of this Change Order shall constitute a modification to our Agreement and will be performed subject to all the same terms and conditions as contained in our Agreement indicated above,as fully as if the same were repeated in this acceptance. The adjustment,if any,to the Agreement shah constitute a full and final settlement of any and all claims of the Contractor arising out of or related to the change set forth herein,including claims for impact and delay costs. Accepted: December 21.2011 CONTRACTOR: OWNER: W1Y2.1.Varian Construction BOARD OF COUNTY COMMISSIONERS OF COLLIER O ' ,FLORIDA By: By: <- Bill Varian ?Rcfbroi Kim Grant,Interim Director i Z..,ZZ,I\ ,s- tNTE$tM DEpARTME#*T DIRECTOR ^Rh Kim Grant CONTRACT SPECIALIST Bv: Lyn Wood slattk Packet Page-1885- 3/12/2013 16.E.6. Cost Analysis Internal Cost Estimate Plumbing $ 600.00 1200x.5=600 NSP Preliminary Cost Estimate Address: (2.Yr 7 2 qr-4Alks -. /T - hate: 7–t•- 21P: 3.4 ilL Ill&HS Contact: ./ZI...r-.l.c ..r Task (nam Cost I Amt 1 SAmt I Detail (ox Roof Replacement: O Q 1 *00..50 Exterior Doors' 1{d0 so= Impact.Glass Windows: 5-00 .J$0.00 .1- 21 c..a {% Shutters: $0.00 A/C knit Replacement: `/O n u / L1OO]$0.00 Wager Pump and Well Z._2..oo t o$0.00 Septic System, $0.00 Mtsc Exterior: 'R6b0u I ''itlttu $0.00 nrj-r/' c- 1 t; eAt k.NAJ t. Convert back: Demo: CO o i S tx $0.00 Garage Gorr 1 car: $0.00 Garage Door 2 car. 50.00 Screen Room: :-TOO 1 ,/STD$0.00 C. {-A..", Floor.Reptacement: Whole.House: 50.00 Per Room: I DLL ( 1 $0.00 2 k`.r:i (Pry*•C'l` Kitchen Remodel. 4.4 e v.„ i z}atU $0.00 Appliances: .tt.0 1 22o $0.00 Water Heater. '7 C. i ,]ne 5040 RD System: $0.00 Bath Remodel: 41L'C 2 rY a+i: ,$0.00 interior°Darsan!Tin: .2-S-130 1 1-S ti2 M•6) Electrical issues: Z..S.. t 11 011 $4.0 Fans and Lights: $0.00 Plumbing Issues: i i Lc c, _42us- $0.00 Fence Repair $ 375.00 NSP Preliminary Cost Estimate Address:5253 24th Ave SW taste:12/21/2Q11 Zia:34116 iH&H5-Contact:Meghsn Poxo Task 1 Item Coat Ault l- $Amt ! Dream Cott Mist:Exterior: I $1500 025 ( $375,001 fence Repaid Total: $375 Packet Page -1886- 3/12/2013 16.E.6. Bid Comparison Alas Bathroom Plumbing Average Bid 411.64 Unit A Master Bath Plumbing Varian Construction 638 Vincent Raymer 150 Surety Construction 151.2 PBS 350 Heatherwood 769 Previous Payments for Similar Work Bathroom Plumbing NSP 09-41 14.,lk star akstar lean and nuke sure'that all tiles are secure. Repairestypharabing le*ks. Replace faucet malb s nglt leers shower divert= :a.massage low-Dow showerineatiand include UM AU hould bed:mane finish to match otheritents. tt ERRI:ALS! si c. Lail& =TOTAL t Fence Repair NSP 09-47 24. Fence:Repair fence at rear of back yard to original condition. }k1ATERIALS4 '.' LABOR: '.e) -TOTAL G 0 Amok Profit NSP 11-06 PROJECT NAME:5283 24*Ave SW,Naples.F1,341 16 PROJECT NO.: NSP 11-06 Under our AGREEMENT dated March 25,2011. You hereby are authorized and directed to make the following change(s)in accordance with terms conditions of the Agreement (ITEM ' DESCRIPTION OF WORK TO BE MODIFIED AMOUNT I At Unit A Entry Closet:cut and remove drywall and wood,replace S 213.75 framing,replace insulation,and replace drywall. 2 At Unit B Kitchen:cut and remove drywall and wood,replace 5 403.75 framing,replace insulation,replace drywall,re-install outlet boxes, and re-secure wiring. 3 At Unit B Entry Closet:cut and remove drywall and wood,replace 5 213,75 framing,replace insulation,and replace drywall. 4 At Unit B Bathroom Entry:cut and remove drywall and wood, $ 213.75 replace framing,replace insulation,and replace drywall. 5 At Unit B Rear Sliding Door:cut and remove drywall and wood, $ 213.75 replace framing,replace insulation.and replace drywall. 6 Materials Unit A(17'%) S 59.84 7, Materials Unit B(83%) $ 292.16 S Additional Termite Treatment Unit A(17%) 5 21.25 9 Additional Termite Treatment Unit B(83%) 5 103.75 10 Profit Unit A(17%) S 29.51 1 1 Profit Unit B(83%) 5 1 44.07 Wit, TOTAL MODIFICATION ORDER AMOUNT S 1,909.33 Packet Page-1887- 3/12/2013 16.E.6. , TEL. 239-514 0103 CGC 061412 FAX 239-514 0556 CCC 057950 W . J . VARIAN CONSTRUCTION CO. Inch El'VERA L. CONTRACTOR 886 110` AveAl S ate,#9 Nagle , Ft'341 08 saeves2gese ub1/4 Flarid,vJ Ce,1.989 REQUEST FOR PROPOSAL #4 TO: Tammy Hammer Collier County Housing,Human&Veteran Services DATE: September 19,2011 PROJECT NAME: NSP 11-06 5283 24th Ave SW SCOPE: Tammy, Because of the vegetation on the property line we cannot:complete the fence run as listed in the last sentence. We would request that it be removed from the bid spec so we can complete our work. 12.Outside:Remove unpermitted shed to landfill.Clean all debris from property to tandfill,including garbage and building material.Take all hazardous material(paints,etc.)to transfer station.Remove all vegetation within six(6)feet of building to landfill. Repair fence as needed and run enough fence on right side as to match left.Trim MATERIALS: LABOR: =TOTAL Here is our breakdown: Bid items Labor Materials Remove unpermitted shed to landfill $ 200.00 $ 450.00 clean all debirs from property to landfill $ 100.00 Take all hazzardus material (Paints, Ect.)to transfer station $ 100.00 Remove all vegitation within 6'of building to landfill $ 297.50 Repair fence as needed $ 100.00 $ 50.00 and run enough on right side as to match left $ 275.00 $ 105.00 $ 1 072.50 $ 605.00 Deouct Amounts $ (275.001 $ tl ',,no) New Line Totals $ 797.50 $ 500.00 $ 1,297.50 Thank you! Bill Varian,CG' CAPS CGP President Packet Page-1888- 3/12/2013 16.E.6. TEL. 239-514 0103 CGC 061412 FAX 239-514 0556 CCC 057950 WM. J. VARIAN CONSTRUCTION CO, 3 r c GENERAL CONTRACTOR 886 110t`A ve.N S wire' 9 Naples; /34108 Se^vole-Sai+thwe4t FlOr1;da's+.nce-1989 REQUEST FOR PROPOSAL #5 TO: Meghan Poxon Collier County Housing,Human & Veteran Services DATE: December 1, 201 1 PROJECT NAME: NSP 11-06 5283 24th Ave SW SCOPE: Ask Meghan, As we have discussed over the last few days a section of the rear fence has fallen down on this property work to correct is as follows: dig and install (2)4"x 4" PT posts--posts to be set in concrete similar to balance of fence . attach existing fence sections (3)to new posts with galvanized fasteners clean up any excess dirt Costs as follow: Labor to perform repairs $265.00 materials to repair fence $80.00 Contractor profit and overhead $34.50 Total add to contract $379.50 Thank you! Zit Varian. Bill Varian, CGR CAPS CGP President Packet Page-1889- 3/12/2013 16.E.6. From: DeSearJacquelyn Sent: Tuesday,January 10,2012 3:01 PM To: JonesRandall Cc: PoxonMeghan Subject: Decrease PO 4500126898 Please Decrease PO 4500126898 by the following: Decrease Line 10 by$0.25 Decrease Line 20 by$0.25 PO Mod4-Varian- Gen Rehan-... Thanks and have a great afternoon! Thank you, 239-252-5701 phone 239-252-6759 fax J acq u elvn DeSea r r?co l l i ergov.net From: PoxonMeghan Sent: Tuesday,January 10, 2012 2:57 PM To: DeSearJacquelyn Subject: PO Mod 4500126898 Please decrease PO 4500126898 by the following: Decrease Line 10 by$0.25 Decrease Line 20 by$0.25 I have attached the mod to the po in SAP. Thanks, Meghan Poxon Grants Support Specialist Collier County Housing, Human,and Veteran Services 3339 East Tarniami Trail Suite 211 Naples,FL 34112-5361 Phone:(239)252-2664 Fax:(239)252-3046 Packet Page -1890- 3/12/2013 16.E.6. meehanpoxon @colliereov.net CONFIDENTIAL: The information contained in this message may be privileged and/or confidential and protected from disclosure. If the reader of this message is not the intended recipient or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination,distribution or copying of this communication is strictly prohibited. If you have received this communication in error,please notify the sender immediately by replying to this message and deleting the material from any computer. Under Florida Law.e-mail addresses are public records.if you do not want your c-mail address released in response to a public records request.do not send electronic mail to this entity.Instead.contact this office by telephone or in writing • • Packet Page -1891- 3/12/2013 16.E.6. 00113e7 COWIZA Purchasing Department Beri A:est Change Modification For' 17.] Contract Change Request ,1]Work Order Modification Contract#: Chance#: I ; PO/Work Order#: Project Name: Living.Stoi: Road -' —1_ ..- ..- -WnLer• Svsterr., Wt;11 • USEAV Project#: 0 3 Project Manager: Department: Planning .and Contractor/Firm Name: Znrnirs De.iToro Project Management Soilultos of Flori:ja. fr,c. Dearre 0e:incest/Work Order Amount S 1,0.42,052DO ,r:11'2r212. 7 F Original BCC .A;-,provai Date: Aaen Item, !Current- BOO -oproveci Arnoun 2 S42.052.nD 9i11/20-12 as t BOO ,Aboroval Date: rAdenca 112fr r'ontrahttWori, Orcer Amount 1.C42,050.00 Current . Contract E-xbiration Date Master, !Dollar Amount of this Change (52.8:77.08'! -C.27%1 -ota, Change from Ondina:Amount !Reviser.: Contract/Work Order Tot St23G222.92 ! -O.TT.%! Ch-i:inric:-from Current BOO An:Toyed Amount tCumulative Onanoes ($2S2 OE I -127% Change from Current Amount Completion Date. Description of the Tasks) Change. and Rationale for the Change Origina completion date: Last approve:. compietion cats. Revise: completion :ate ,'Inciuoie-is this 318/2013 3EL2OfO on.anae):NiA Number of days aaaec • none- Each stet: or, the contract modification crieckiist form has peen reviewed onor to me submit-and for approval 20 (tnis box must be initialed by Prole:::Manager: Add new tasKis. —large tasK _:s Other ,soecitvi ....iectict change orpe.r Provide a detailed and specific explanation of the requested changes) to the taskis) andior:he additional days added: • Subi.secuent to the closing :of the Pit for tinis prolect the Florida Department of ::.-Invironrhental Protection indicate: a need to modify some of the well construction Duns fer tne oroject, which invoiv.eb modifying FRP/Grout Beat FRP/Grout Seal is toe pipe orl inside of the in:iectior, well that lice.e.os tne water from infiltrating the accuifer w Contractor nas identified two sixistinc monitor wells at the site to de use:: as two Of tne four re,auire-:: montor welis o he prolect Therefale, contractor an installed/constructed twfe of the four recutrez. an: FE---;..:S;n0 existine two monitor well, oroviding a eredit to toe county for two monitor wells not constructed for the 2rDiec... 2. Provide detailed rationale for the requested chanoe: w FRP/Grout sea: prey:push: :lesion ' ro Oet uSet.: for the on sac Tne, mate-nai De:Inc .. ac for'me sea: is-, being modifies due to FDEP redoes: -Ems crance wit be a vai_ie added to the protect. • From toe a monitor wells require::for toe 0f0!eCt, Contractor only construotec two ant re-use: two existing monitor wells This change is a savino to me project. 3. Provide explanation why change was not anticipated in original scope of work: There is no onanoc Crt tue "Les k to be performed for the project, because- monitor welts will be used for tne proleot newc :7 existinr monitor ete It is onry a modificatior c PRP/Grout sealrnatena to be Llsed and the: tnice-i nsi.i to cc don fn prbict during :he construction of the well 4. Describe the impact if this change is not processed: If the County hoes not comply with tne Frill rduest the. C.oriStrJctloi? Of tne weli will be ,:e..opardizeitil trio: result in water shortage for ca or whicr, to what si ;purpose is Rte•viszi 5,1 6.1,2 Packet Page-1892- .........,_ .... --- _ , Type of Change! Modification 3/12/2013 16.E.6. a r 1-1,--Ht ctrve . --- L urrpr.„^==,. ^ " ----4n.I r .r- ,.....1.i "-.....-'",-. ' conditIonsiorcumstance _ -- .on e- Ion of error 5 Value aooe o 501,..aui aa iustmen't _ „At* Change Requested By -on -, . ..,r'. , - ...-:..,ttni , Owner ' „Ina ....-eo2 ,,n, — _ r_T)esip,71 7:rdresslonac ,...• 7,,,,..r,a19,-,,, 4,--,..r.,-v ,s0,„,,i-,,,, ,..72„..-_-.7., 7, orn;.-_r;sc,,,....--,jv\ , ,., ..,,.., ,:-.--,, riasnz .7_;i77SS1Dr,3: --ar.ic;dar.e.o Ir. /,,lec.,-ct:at:on o- Cnande . tvic-cfice..fic.--, . -v.,: , rsv- - 4-,-,r,ve,-i -,-,,, ---- r-.!--' - '-' ": , : "7-1,-,,---- , ; —7._ 1 Zarnra De!Toro. Prolec: Manader PUPPM2L? i .. ---\oproved o ,,,,-;_ L,/----;,', /.,,,,./ Dat6...-. j-7,-,1,-....,1;7, --,.../-‘-- .:- :- -,..:.:-. --• Tr...,,r-, :::',nmE-Aik. De:---o r PL,iP'Ril: ,.:•;..e.vPvv-er_. :...'-' /1 / ir- --- ( 3(1/..? - t t Ask IIIT Packet Page-1893- . .. 3/12/2013 16.E.6. .' • . • II/ Cartier Com. --1: Purchasing Department eaneete=re Sereenee Driezine Change Modification Form Z Contract Change Request D Work Order Modification . . . _ . . Contract#: 11- Change#:3 ' PO/Work Order#:45- Project Name:Tigertail Beach Dune 5523 129117 Walk Over& Boardwalks ._. ._._,.... . Project#:90093.1 Project Manager: Clint ; Department: Coastal Zone Contractor/Firm Name: OAC Action Perryman Management Corp.. , ........ lOriainal-ContractNVork Order Amount $ 778,377.00 i--e'e:e' -e•.-: :::: 8 Original BCC Approval Date;Agenda Item# 1 I - 1Current BCC Approved Amount S 775:377.00 1122.'1',.' le L,4 Last BCC Approval Date;Agenda Item# I; Current Contract/Work Order Amount $ 775.377:00 SAP Contract Expiration Date(Master) i 1Dollar Amount of this Change S0.00 I 0 00% Total Change from Original Amount 'Revised ContractNVork Order Total $778.377.00 1 0 00% Change from Current BCC Approved Amount I lCumuiative Chanoes SC 00 I I 0 on Orange from Current Amount Completion Date, Description of the Task(s) Change,and Rationale for the Change _ — Original completion mate:July 5, / Lasnapproved completion mate: I Revised completion date.(tn)udes this 2012 se–; February 1,201.3 -/ le-. ! change): March 15, 2012 ey fen Number of days added : 2 Days 1 Each;stepon the contract eyedification checklist form has been reviewed prior to me submitting for approvalee- (this box must be initialed by Project Manager) ...., , , . LI Add new task(s) 1 De Change task(s) iee.. e_ ; Deletemsk(s) ' fit Other(specify): I Extend Duration of Contract 1. Provide a detailed and specific explanation of the requested.change(s)to the task(s)and/or the additional days added: This change order request to extend the duration of trie contract is required and necessary tc.ailow the contractor ample enough time to receive his material for the completion of the project. The contractor diligently ordered me reauired materials for the project well in advance of the commencement date; however due to no fault of his own the material has been substantially aelayed from the manufacturer located in Brazil. The contractor has provided sufficient written documentation from the manufacture regarding the circumstances of the delays, and further proof that the contractor is working against these odds. The material in question is an IPE wood product that is a Brazilian hardwood and is only produced in Brazil. However, the contractor was successful inobtaining a partial supply of material from a new dealer located in Sarasota, Florida anc was able to complete the construction on additional boardwalk completing 3 out of 6. The contractor has agreed to expedite the required actions necessary to complete the project to the best of his ability within the specified duration of time, ana has made substantial progress prior to the execution of this cnange order. Provide detailed rationale for the requested change:According to the general terms and conditions of the contract section 9, the contractor is entitled to an extension of time due unforeseen site conditions that was no fault of the contractors The contractor was diligent in ordering the required material for the project well in advance of the construction commencement however, the contractor encountered substantial delays from an overseas material manufacture, therefore, the contractor is entitled to a remedy of a time extension only in order to fulfill the performance obligations of his contract. 3. Provide explanation why change was not anticipated in original scope of work: The contractor was unaware of the circumstances encountered and did not anticipate the unforeseen site conditions because the contractor was diligent in ordering the required material well in advance of the commencement of constraction. The Brazilian product manufacture . encountered extensive protiiems with an extended rainy season and contract labor delays. .._ 4. Describe the impact if this change is not processed:The contractor will be denied the remedy under the terms and conditions of the contract to fulfill his contract performance obligations, and the project will be rendered in an uncompleted status requiring further contractual procurement measures Type of Change/ Modification Revised: 5/16112 1 Packet Page-1894- -- , . , 3/12/2013 16.E.6. 1. Planned/ Eectwe 2_ Unforeseen conditiorsicirc.ums.ance. _ Quantity or price adiustment 4 Correction of error(s; E 5 Value acide,i L6. Schedule adjustment - _ Change Requested By :.'-ontractoriConsultant t Owner Department Desan Professional Reautarory Aoency(sr:et:qv). j Other specify)._ Purcnasino. rofessionai Participated in Nedonahor of Cnanoe I Mt-.I.dification. .7122 Yes E No _ Approved by: Date: — Name and Title: Clint Pe ,• -n, Protect anager Reviewed iby: Z00 Date: /—z Procurement Strate_G&s ame: Scott Johnson • • • Revisect:5118112 2 Packet Page -1895-, 3/12/2013 16.E.6. • --- Purchasing Department Atrinistnative Sarvices_[Msion Change 80od|fivatimnForm Pu��nm� _- Contract � \� �otCh�ngeRequest � o� Modification Con1nnot#: Change#: 2 P0/Work Order#: i Project Name: Coronado Parkway& 08-5011 ^/ | 4500136884 | Hunter Boulevard SVVImprovements Project#: 51O m Manager. ^Dnpartmeot: Tnansportaton 1 Contractor/Firm Name: Haskins, Inc. \ Margaret Bishop Engineering | � Driamal Contract/Work Order Amount ~$ 360.811O0 6/26/12#16A11 Original BCC Approva Date; Agenda Item# Current BCC Approved Amount :360j811.80 5/26/12#15A11.` Last BCC Approval Date Agenda Item # Current Contract/Work Order Amount 368.811:00 3/102014 SAP Contract Expiration Date (Master) DoUa Amount of tnis Change � .'` ~ ` $3,500.80 1.0096 Total Change from Original Amount Revised Contract/Work Order Total $384.411.00 1.00% Change from Current BCC Approved Amount Cumulative Chances $3.50000 1.00% Change from Current Amount Completion D au:. De sori "o n of the Tas k(syC honBm. and RmUonobfprthe Change • |/ Original date: Last approved c om , | Revised completion date (includes this Octotaerer 2~ 2 �ar�h11. 2013 change): March 11. 2D13 • Each ste the contract modification checklist form has been reviewed prior to me submitting for approval 714Z_ (this box must be initialed by Project Manaaer) �� "" '�~ ~~^ ~/ -� ~—=- -- Delete �� ' | -- � �� 1. Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional days added:This change order isa request to add an additional task. The additional item includes handrail, hprapond curbing. The project has reached substantial oompletion and handrails and riprap will add value and safety features to ! | the project. 2. Provide detailed rationale for the requested chanoe: During the final walk through of the project our Road Maintenance Department suggested addit}onal safety features be incorporated into the project. These safety features enhance the project for pedestrians and bikers that use the sidewalks aiona Coronado Parkway. 4. Provide explanation why change was not anticipated in original scope of work: During the finai project walk | through our Road Maintenance Department suggested better safety measures for this location. The proposed items add value with additional safety features for peoestrians and bikers tnat use the sidewalks along Coronado Parkway 5. Describe the impact if this change is not processed: If the change order is not processed, the project wi|imea minimum standards For this location, it would be better to add the additional safety features to produce a better project. Making the chances now will be a ccst savings because the contraotor is on site and time savings for the County. Type of Change/ Modification �� -� • LI I Planned/ Elective 1E 2. Unforeseen :1 3. Quantity or price adjustmen | | oondbonsicircumszance | ) : 4� Correction ��ns} 5. Value added | di O. Schedule adjustment - ' Change Requested By - ° LI Contractor/Consultant Owner Using Department Desian Professional ( r` ReguatoryAgenoy(epecUy): Ot er<s ( Purchasing Professional Parhmoated in Negotiation of Change /KAndificedion: E Yes i1 No { Revised 5:1612 Packet Page-1896- • 3/12/2013 16.E.6 Approved by: Name and Title: Mar. -!•,-t A. Bisho. P tject Manager • Reviewed t• z Date: ".• ' Pik 24/4h.,,ak Le 01- Procurement ).ateliet s Name: hO-- - L-ummincs • Revised 5.16.1.2 • Packet Page -1897- d 3/12/2013 16.E.6.) Purchasing Department AthinishifiveSembesDivi Son Change Modification Form Porches( VI Contract Change Request Work Order Modification Contract#: 11- Change#: 2 PO/Work Order#: Project Name:Tertiary Stormwater 5697 4500135805 Improvements for the Gateway Triangle j Residential Area Project#: Project Manager:Ashley Department: Bayshore Contractor/Firm Name: URS 1 t'‘ , Caserta Gateway Triangle CRA , Original Contract/Work Order Amount :'$ 1775 462 00:' 1217.4,14"2.*; Original BCC Approval Date; Agenda Item# !Current BCC Approved Amount -$ .--.175;4#62.00 ,: Last BCC Approval Date;Agenda Item # Current Contract/Work Order Amount =$1=-:=', ,'.:1175146Z00:'. SAP Contract Expiration Date(Master) Dollar Amount of this Change .°: "4$0 00; 0.00%1 Total Change from Original Amount Revised Contract/Work Order Total $175,462.00 0.00% Change from Current BCC Approved Amount Cumulative Changes $0.00 0.00% Change from Current Amount 1 Completion Date; Description of.the Task(s)Change,and Rationale for the Change Original completion date: Last approved completion date: Revised completion date(includes this 11/29/2012 2/7/2013 (based on $0 change letter change): 3/19/2013 &suspension) Number of days added :.6U' r l Each step on the contract modification checklist form has been reviewed prior to me tto submitting for approval AC (this box must be initialed by Project Manager) E Add new task(s) I J Change task(s) ❑ Delete task(s) 1E Other(specify): Add time. 1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional li days added: DN Higgins is not completed with construction. URS is providing CS services for this project. Additional time only is needed. Provide detailed rationale for the requested change: Changes to DN Higgins' work warranted extra time for Higgins. Additional time is needed for URS. Provide explanation why change was not anticipated in original scope of work: Conditions in the field were different from what was anticipated at the time of design. 4. Describe the impact if this change is not processed: if this change is not processed we will not have inspection services at the end of this project. Type of❑ 1. Planned/ Elective ❑2. Unforeseen conditions/circumstance connditions Modification j El 3. Quantity or price adjustment El 4. Correction of error(s) ❑5.Value added I LE 6. Schedule adjustment Change Requested By E Contractor/Consultant I ❑ Owner I Using Department E Design Professional I ❑ Regulatory Agency(specify): I ❑ Other(specify): Purchasing Professional Participated in Negotiation of Change/ Modification: E Yes El No Approved by:. Date:2/6/2013 Name and Title:' *Caserta,Operations Coo�dina or 1 Reviewed by: 2//3j „I 7p Date: � Revised:5/16/12 1 • Packet Page-1898- 7 - 3/12/2013 16.E.6. Co County Purchasing Department Administrative Services Division Change Modification Form , Purging ® Contract Change Request ❑Work Order Modification Contract#: Change#: 1 PO/Work Order#: Project Name: 11-5674 4500136078 Boston Avenue Sidewalks Project#: 33122 Project Manager: Department: Contractor/Firm Name: Tony Gaffoli Transportation Engineering Stevens & Layton, Inc Original Contract/Work Order Amount .$ 1:52,353.55 05/2411/ Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 152,353..55. 16.A.11 Last BCC Approval Date; Agenda Item# Current Contract/Work Order Amount $ 1'52.353:55 SAP Contract Expiration Date (Master) Dollar Amount of this Change $4';444:01 2.92% Total Change from Original Amount Revised Contract/Work Order Total $156,797.56/ 2.92% Change from Current BCC Approved Amount Cumulative Changes $4,444.01 2.92% Change from Current Amount Completion Date, Description of the Tasks) Change,and Rationale for the Change Original completion date: ' Last approved completion date: Revised completion date(includes this 12/29/12 12/29/12 change): 12/29/12 Number of days added : 0 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval _ (this box must be initialed by Project Manager) vr``' 1 ❑Add new task(s) ❑ Change task(s) ❑ Delete task(s) E Other(specify): 1. Provide a detailed and specific explanation of the requested changes)to the tasks) and/or the additional days added: In order to close out this project, a Change Order is necessary to balance-the quantities of line items. 2. Provide detailed rationale for the requested change: Some of the items were.under runs and a few were over runs. In order to close out this project, this Change Order is necessary. 3. Provide explanation why change was not anticipated in original scope of work: Over run of exact quantities were not anticipated in original scope until punch list items from walk thru with DOT personnel's were addressed. 4. Describe the impact if this change is not processed: If chance is not processed, then the Contractor cannot be paid for work already completed. Type of Change 1 Modification ❑ 1. Planned/ Elective # Ej 2. Unforeseen ❑Y 3. Quantity or price adjustment I conditions/circumstance ❑4. Correction of errors) ❑ 5. Value added ❑6. Schedule adjustment Change Requested By • E Contractor/Consultant ❑ Owner I ❑ Using Department ❑ Design Professional ❑ Regulatory Agency (specify): I ❑ Other(specify): Purchasing Professional Participated in Negotiation of Change/Modification: ❑ Yes ❑ No emu:. Approved by: I Date: Revised 5.16.12 Packet Page-1899- Approved by. Date: 3/12/2013 16.E.6. Name and Title 1 Reviewed b . Date. Zp51 Procurement itr-tegist's Name: '* ' I 1 Revised 5.16.12 Packet Page -1900- 3/12/2013 16 E 6 . , . , ,omm, . . ...,., ig- i.i<ighs- irsi.,,,I-g• i&. iE lal a - 1 F.-I,. *, ,i, , , im rl t . ?I c • I2 j I ' icci ' ! Ji .18 ' ..„..., • : , 4 I = 1 i i . , i IC., I II I 1 I I ; ' I I i i I .1 1 I I m . . , 1 1 1 I4 i M117' -. 1 . a I , Ig I' l i 71m1 It` I I I I i I I I I I [76 1 I i . i 1 . ' • i ' tD1 I .2 1E0 S.}CI •■1 El 8 t tir f 8!6 8 i t Z. 8.1 Pd 8 181 r,'1 !VI U) ,4,CIMIW M Of,. tW a, ' M Zlgt, gl r. MI '.I win, ..4 WIZNiMIW M .W.W ,100..0 't1 ..1 - I I CO! 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E. 4 '1. . tvntr!0lopi.-..;0,0._I.- -.!--- ,, - I •-• ■-t-•- C•71.4,v1,,, ' I I I I 1 I i 1 1 1 Packet Page -1901- , , 3/12/2013 16.E.6. ir County Atininishae ervt avision Purchasing Department Parzhasl Change Modification Form ® Contract Change Request ❑Work Order Modification Contract#: 11- Change lot 3 gi. PO/Work Order#: Project Name: Gateway Triangle 5705 4500136167 Residential Area Tertiary Area Stormwater System Improvements Project#: Project Manager: Sue Department: Bayshore C Contractor/Firm Name: DN Higgins 33189.01 Trone-)Ashley Caserta Gateway Triangle CRA Original Contract/Work Order Amount $ 1 73.1„977 00,:_21220120483 Original BCC Approval Date;Agenda Item# Current BCC Approved Amount Last BCC Approval Date;Agenda Item# Current Contract/Work Order Amount ;$ 1 ,73'1;977"00_: 2/1312013 SAP Contract Expiration Date(Master) Dollar Amount of this Change r <$O DD. ; 0.00% Total Change from Original Amount Revised Contract/Work Order Total $1,731,977.00 0.00% Change from Current BCC Approved Amount Cumulative Changes $0.00 0.00% Change from Current.Amount Completion.:Date, Description of the Task(s) Change,and Rationale for the Change Original completion date: Last approved completion date: Revised completion date (includes this 12/21/2012 2/13/2013 change): 2/13/2013 Number of days added :..42' I Each step on the contract modification checklist form has been reviewed prior to me submitting for approval ST/AC (this box must be initialed by Project Manager) E Add new task(s) E Change task(s) i ❑ Delete task(s) ID Other(specify): Provide a detailed and specific explanation of-the requested change(s)to the task(s) and/or the additional days added: This change order is primarily to adjust quantities. Over the course of construction, some items in the schedule of values were needed in greater quantity than originally estimated; other items in the schedule of values were needed in less quantity than originally estimated (or not at all). Some scope had to be added because the original design called for relocating a 4°watermain that belongs to the City of Naples.When construction began, the City told us that we would be required to replace the main with a 6” main.We decided not to replace the main. We moved the ditch, This relocated ditch had steep slopes and was very deep.As we approached substantial completion,we met with the Growth Management Division on several occasions to discuss options for maintenance of the swales after construction. The best solution was to pipe this area (Francis Avenue, west of Shadowlawn Drive). This is added scope, approved by the grantor. Other added scope includes a hand rail that had to be installed for safety reasons on Shadowlawn because of an unforeseen steep slope I that would be a safety hazard—ROW will not permit that steep of a drop off and we had to rail it off with a hand rail. 2. Provide detailed rationale for the requested change: This will account for changed quantities. I ; Provide explanation why change was not anticipated in original scope of work: Where quantities were adjusted; ground conditions were different than anticipated. In response, quantities were adjusted. { 4. Describe the impact if this change is not processed: If this change is not processed the CRA cannot have the project permitted. This project must be permitted so the CRA can hand it back over to Growth Management for maintenance. Type of Change./Modification 1. Planned/Elective I SI 2. Unforeseen conditions/circumstance I ❑ 3. Quantity or price adjustment ❑4. Correction of error(s) I ❑ 5. Value added I El 6. Schedule adjustment Change Requested By D Contractor/Consultant I E Owner { E] Using Department Design Professional I ❑ Regulatory Agency (specify): 0 Other(specify): Revised:5/16/12 1 • Packet Page -1902- 3/12/2013 16.E.6. Purchasing Professional Participated in Negotiation of Change/ Modification: E Yes ❑ No Approved by: `fit -- "� �-L'---� I Date: 2/3/2013 Name and Title:Ashley Caserta, Project Manager Reviewed by: 1 - /:, Date: / Procurement Strategist's Name: -, f/r/7 j • • Revised:5116112 2 Packet Page -1903- 3/12/2013 16.E.6. C,x 76Y County Purchasing Department Atimrnislraiive SersiceS Division Change Modification Form Purchasin _® Contract Change Request ❑Work Order Modification Contract#: 11- Change#:,54. ,1Q I PO/Work Order#: Project Name:Tertiary Stromwater 5705 C 4500136167 System improvement Plan for Gateway Triangle Residential Area Project#: Project Manager: Ashley Department: Bayshore Contractor/Firm Name: DN Higgins 33189.01 Caserta Gateway Triangle CRA Original Contract/Work Order Amount "$1;:731,977.00 2128/1Z14133 Original BCC Approval Date,Agenda Item# Current BCC Approved Amount $1,731;977:00 N/A Last BCC Approval Date;Agenda Item# Current Contract/Work Order Amount $1;731,977:00 2441,2,' v— SAP Contract Expiration Date(Master) Dollar Amount of this Change $0:00 : 0.00% Total Change from Original Amount Revised Contract/Work Order Total $1,731.977.00 0.00% Change from Current BCC Approved Amount ICumulative Changes $0.00 0.00% Chance from Current Amount Completion Date, Description of the Task(s)Change,and Rationale for the Change Ori inal completion date: 12/21/12 Last approved completion date: Revised completion date(includes this ( 2/13/2013 change):2/13/2013 ( Number of days added :.4 Each step on the contract modification checklist form has been reviewed prior to me f submitting for approval AC (this box must be initialed by Project Manager) El Add new task(s) E Change task(s) i ❑ Delete task(s) ❑ Other(specify): 1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional days added: This change order is to incorporate nine work directives that have been issued during the course of construction. Work directive#3 was rescinded. 2. Provide detailed rationale for the requested change:A summary of each WD is provided below: 1. Pelton Avenue design changes 2. Design changes as outlined on the WD 3. Continue drainage to 2772 Manorca 4. Install bulkheads on Manorca 5. Enclose swales on Francis 6, Raise boxes in compliances with ROW requirements 7. Install boxes around 2679 Linwood 8. Bulkheads on Shadowlawn 9. Installation of handrails 3. Provide explanation why change was not anticipated in original scope of work: During construction, the contractor and engineer experienced unforeseen issues. The work directives are the results of necessary changes to make the project work. - i 4. Describe the impact if this change is not processed: If this change is not processed, the CRA cannot have the project permitted.This project must pass inspections and have the permit signed off as complete in order to have Growth Management maintain the ROW in the future. Type of Change 1 Modification �j 1. Planned/Elective E 2. Unforeseen conditions/circumstance I ❑ 3. Quantity or price adjustment Revised:5/16/12 1 Packet Page -1904- 3/12/2013 16.E.6.'' ❑4. Correction of error(s) ❑ 5. Value added ❑i 6. Schedule ac, Change Requested By ❑ Contractor/Consultant E Owner ❑ Using Department ❑ Design Professional ❑ Regulatory Agency(specify): ❑ Other(specify):. Purchasing Professional Participated in Negotiation of Change/Modification: E Yes ❑ No Approved by: *�_._ " ' C Date: 2 # t i Name and Title: Ashley Caserta, Operations Analyst Reviewed by: / - Date: Procurement Strategist's Name: (..i f Amok Revised:5/16/12 2 Packet Page-1905- 3/12/2013 16.E.6. ff,P4. Co - County Purchasing Department ,Atlitusltative Seiv%ms won Change Modification Form Purthaer..g E Contract Change Request E Work Order Modification Contract#: 11- k/Change#: 2 PO/Work Order#: �/ Project Name: Oil Well Road Bridge 5718RR { 1 4500136531 1 Replacement Project#:66066 Project Manager: James I Department: Trans. Contractor/Firm Name: Quality Zuver Engineering Dept. GMD Enterprises USA. Inc. Or inal C ntractWork Order Amount � ,347 i62'' 05112.7tC Original BCC Approval Date;Agenda Item# Current BCC Approved Amount . 1. 47,at:06 62° «D5/22/12'11 C- Last BCC Approval Date; Agenda Item# Current Contract/Work Order Amount SAP Contract Expiration Date(Master) Dollar Amount of this Change - Offtt0: 0.00% Total Change from Original Amount Revised Contract/Work Order Total $1.347,106.62 0.00%1 Change from Current BCC Approved Amount Cumulative Changes $0.00 0.00%I Change from Current Amount Completion Date,Description of the Task(s) Change,.and:Rationale for°the Change • Original completion date: 05/03/13 Last approved completion date: I Revised completion date(includes this/ 05/03/13 ; change): 05/03/13 Number of days added : Zero(0) Each step on the contract modification checklist form has been reviewed prior to me submitting for approval,_ -j'(this box must be initialed by Project Manager) le Add new task(s) 1E Change task(s) u Delete cask{s) ; Li-- Other(specify): 1. Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional days added:To create an item 400-0-1. Class NS, Concrete_ (Special), 1 LS, to seal off water coming from a lower aquifer around the new bridge pilings.To create an item 536-85-22. Guardrail. End Anchoraoe Assembly(Flared). 1 EA. To create item 285-701. Optional Base, Base Group 01, 488 SY. (See attachment A) • 2. Provide detailed rationale for the requested change: Item 400-1-1 was needed to seal the water from the lower aquifer so that the pile cap could be build and so that excess water would not flow into the canal. Items 285-701 and 536-85- f 22 are created to pay for a planed item that was not included in the bid. Provide explanation why change was not anticipated in original scope of work: It is not normal or expected that while drilling a pile hole, that we would drill into an aquifer. Nor that it would provide such a large flow of water that would. prevent the placement of concrete for the pile cap. The item 536-85-22 and item 285-701 were simply missed in the bid items. 4. Describe the impact if this change is not processed:There would be no way to pay the contractor for the necessary work. Type;of Change/ Modification { I E 1. Planned/Elective [ 2. Unforeseen conditions/circumstance E 3. Quantity or price adjustment E 4. Correction of errors) E 5. Value added ❑ 5. Schedule adjustment Change.Requested By E Contractor/Consultant E Owner I Using Department j E Design Professional ( E Regulatory Agency (specify): j U Other (specify): Purchasing Professional Participated in Negotiation of Change/Modification: E Yes E No Approved by: - Date: Name and t itie:-2'ames Zuver, Project nager // Reviewed by ' ..147"LL� 1.4141/11,'1,i ,= 4 Date: / 3 Procurement StratOgists Name: Revised:5/16'12 • Packet Page-1906- 3/12/2013 16.E.6." er C ^ Purchasing Department mini .fire v -vioe` Enron r i2 nc Change Modification Form Contract Change Request X Work Order Modification 1 Contract#: 10- 1 Change#: 01 PO/Work Order#: Project Name: Collier MPO's 2010 5329 ; 4500137257 ` Model Input Data Project#: 33221 I Project Manager: Sue Department Collier MPG Contractor/Firm Name: Tinaale-Oliver - Faulkner &Associates 1 (Original C.ontractNvortc Order Amount $ 45.949.00 Original BCC Approval Date; Agenca Item# • Current BCC Approved Amount $ ,'5,810.00 Last BCC Approval Date; Agenda ltem# !Current Contract/Work Order Amount $ 45,949.00 3,/r t; (2.,o13 SAP Contract Expiration Date (Master) 1 Dollar Amount of this Change $0.00 0.00%1 Total Change from Original Amount (Revised Contract/Work Order Total 545,94 9.00 i 0.00%1 Chance from Current BCC Approved Amount a ICumuiative Changes $0.00 II 0.00%1 Change from Current Amount , t Completion Date, Description of the Task(s) Change.and Rationale for the Change 1 i ' Originai completion gate: Jar,. 30, Last approved completion date: Jan. i Revised completion date (includes this 1 2013 30, 2013 change): April 30, 2013 ) Number of days-adagio : 90 days Each step on the contract modification cneckiist form ras been reviewed prior to me ) submitting for approval SAF (this box must be initialed by Project Manager) i Aod new task(s) ; L Chance task(s) Delete taskts) X Other(specify): Scheduling challenge of final presentation ) F 1. Provide a detailed and specific explanation of!the requested change(s) to the task(s) and/or the additional f days added: We want the consultant Io give a presentation on the work to the MPO Board on Mar. 8, 2013 at no additional cost. 2. Provide detailed rationale for the requested change: We want to have the consultant brief the MPO Board on } the work tnat was completed under this task at the next meeting where adequate time is available. The work was not I complete in time for the MPO Board meeting in December 2012. The Board dig not meet in January. We desire to stir nave the consultant de a presentation to the Board. We would like to extend the time on the work order to April 30u"to ensure that if for any reason the March 8f° meeting agenda does not allow for adequate time for this presentation, that we will be able to do so at the April 8i" meetinc w I t f 3. Provide explanation why change was not anticipated in original scope of work: 4. Describe the impact if this change is not processed: The consultant will not be able to present the work to the MPC Board. I Type of Change/ Modification 77 1, Planned! Elective 2. Unforeseen ❑ 3. Quantity or price adjustment conditions/circumstance 4. Correction of error(s) 7 5. Value added X 6. Soheduie adiustment t k Change Requested By Contractor/Consultant i X Owner t Using Department t 7 Design Professional Regulatory Aeencv (specify!: ;I Other (specify;: t Purcnasing Professional Participated in Negotiation of Change/ Modification: X Yes i ;No Revised 5.15.12 F r. Packet Page -1907- _-_-___ 3/12/2013|| 16.E.6. Date: �-3O 3 -- and Title: Reviewed by: oi ) Date: / ��,7 Procurement S�-,z. --- / � ! � | | | � . � . / . | � . / | | | ! | � | / � - Revised 5]6.l2 Packet Page -1908- 3/12/2013 16.E.6. cat, ier County Purchasing Department AdministrAive Seivices Division Change Modification Form Alikk Purchasing ❑ Contract Change Request Work-Order Modification { Contract#: 09- Change#: 1 i PO/Work Order#: I Project Name: Lunar ST and Bayview 5262-CI , 4500140791 I DR Renovations Project#: Project Manager: Sue Department: Bayshore I Contractor/Firm Name: RWA Trone Beautification MSTU Original Contract/Work Order Amount $ 18,1'17:72 Original BCC Approval Date;Agenda Item# Current BCC Approved Amount "'18,1,17.72 Last BCC Approval Date;Agenda Item# Current Contract/Work Order Amount $ .18;117.72" 3/8/201* SAP Contract Expiration Date(Master) Dollar Amount of this Change $60.0.00,: 3.31% Total Change from Original Amount Revised Contract/Work Order Total I $18317.72 1 3.31% Change from Current BCC Approved Amount Cumulative Changes $600.00 3.31% Change from Current Amount i _ I Completion"Date,'Description of the Task(s) Change,and Rationale for the Change Original completion date: 3/1/2013 Last approved completion date: Revised completion date(includes this 3/1/2013 change): 3/112013 Number of days added:0 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval ST (this box must be initialed by Project Manager) { Z Add new task(s) I El Change task(s) ❑ Delete task(s) ❑ Other (specify): 1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional days added: Additional task: Provide legal description of two properties for which this project needs easements. Provide sketches for which this project needs easements. Provide detailed rationale for the requested change:When the original project manager opened this project no tasks were included for assistance with finalizing easements needed for this project The majority of the easement work can be completed in-house; however, the legal description and sketch must be obtained with assistance from the consultant. Provide explanation why change was not anticipated in original scope of work: The original project manager did not know all that was required to complete an easement. 4. Describe the impact if this change is not processed: The MSTU will have to allocate additional funding to outsource the entire easement task elsewhere. Type of Change I Modification ❑ 1. Planned/Elective I ®2. Unforeseen conditions/circumstance ! ❑3. Quantity or price adjustment ❑4. Correction of error(s) ❑ 5. Value added I ❑6. Schedule adjustment Change Requested By ❑ Contractor/Consultant I ® Owner ❑ Using Department ❑ Design Professional 1E Regulatory Agency (specify): I ❑ Other(specify): Purchasing Professional Participated in Negotiation of Change/Modification: ❑ Yes Z No Approved by: / ..' , Date: 12/27/2012 Name and Title: Sue Troia,./Project Manager j - Revised:5/16/12 • Packet Page-1909- :4if, 1 Peviewe b ' 3/12/2013 16.E.6. ,,7, rt - �//' : i j Date: / / /Procurement aist's Name: / Revised:5!16113 2 Packet Page-1910- 3/12/2013 16 E 6 Purchasing Department Change Modification Form / [ ! Contract Change Request 2 Work Order Modification _ .. Contract t: 09- Change g:2 POIWork Order#:45- Project Name: Fix Term Physical 5262-CZ 136964 Monitoring for Coastal Manaaement e_. Project ge 80096 Project Manager: Clint Department: CZM,Nature; Contractor/Firm Name:Atkins North Perryman Resources Department America Orpinal 0.;ontracteNork Order Amount 5-,, 135200.00 -7:*2.'.:' :. r. : 7' Original BCC Approval Date:Agenda Item g i Current BCC. Pproved Amount $ 35 C.00 ,:l. ee : t :7 Last BCC Approval Date:Agenda Item# Current ContraetANore Order Amount $ 135200.00 SI?.(les 4 SAP Contract Expiration Date(Master) Dollar Amount of this Chance 30 nn r 1 0 nneei Total Change from Original Amount Revised Contractriftiork Order Total l $135200.00 i I 0''..i0",:: Change from Current BCC Approved Amount i Cumuiative Changes I en Ole I i itt ennei ,...:77(1E^7COM Current Amount , Completion Date,Description of the Tack(e)Change,and Rationale for the Change .... ,„. ----- ---- • Original completion date. January Last approved completion date: Revised completion date(includes this 2013 - February 11, 2013 . change): Augustin),2013 Number of days added : 2.1-enDays , E.ace step an toe contract rociOification cneckgst form nes been reviewec prior to me tiO seen-aline 'i'Ckr approval-,,_,,,,,t-1 (this box musT oc:rnitioled by Project Manager) ._ ee Add new task(s) 1 -I Change taskis) ee Delete task(s) E Other(specify): __ Extend Duration of Contract ._ 1. Provide a detailed and specific explanation of the requested change(s)to the task(s)andior the additional days added: Tits criange order legUE.,.S 1." extent:the duration of the contract time is required and necessary to allow Me ff#4e, prhtee5oonel engthertnr:4• (lesion irrh ampie encJah lime to collect data, perform engineering analysis, perform sample 71,-,,:deilh2 tests & rehor7s execute serveys. deeign templates coordinate with regulatory agencies.etc. for the completion of ...,,.., the pro)eot The protesslonal engineering Oesian firrr,oi'record has been diligently working towards completing the required related task assignments outlined in the contractual scope of services: nowever, due to no fault of their own additional time is required due to delays caused by untimely responses ann reouests for additional information(RAI)from the permitting reguiatory agencies(DEP/ACOE). The professional engineering design firm understands the significance to fulfill their contractual performance obligations and is in full agreement to continue providing the required actions necessary to complete the project within the specified duration of time. 1'. Provide detailed rationale for the requested change:According to the general terms and conditions of the Trcitestitonai Services Agreement Alia:::4. Inc-engineering firm is entitled to an extension of time due unforeseen con:Mims tnat‘vas no fault of toe nrrns 7 n€: prolesstonal engineering design firm nas been diligent in performing PreSSlonal englneerlhp SerV4Ce'S by colieptinc tecnoical data, conducting engineering surveys, providing reports: etc onin is trios entitieci :c a time extensior r nrder to fulfill the performance obligations of their contract. Z. Provide explanation why change was not anticipated in original scope of work: it is a customary standard r,f"3:7Z: E:trial professional engineeeng eesion fires are bound by the unforeseen time restraints associated with untimely re‘itAvi , o Inc regulatory aoenzies, and consequently there are circumstances beyond the engineering firms reacts that cetee imantimpatee lime restraints and umntariden setbacks to the completion of projects. 4. Describe the impact if this change is not processed:The engineering design firm will be denied the remedy under the terms and conditions ol the Professional Services Agreement to fulfill the balance of their contract performance obligations, and the project will remain in an uncompleted status creating further hardships and circumstances to the Fixed Term Physical Monitoring project overall. — ' Type of Change/Modification - - Revise 5)16112 AtiNtlk t u Packet Page-1911- 3/12/2013 16.E.6. ,W i. Planned f Eieciide 1TT 2. Unroreseen conditionsicircutnstance i i anti iv or once adiustmen; • 4 Correction of errors, —i5. Value added 6 Schaue d c�me".u Change Requested By a3nt ac oriConsultaris _ ,Qwne �I Using Debar: em esion Professional ofessional Recuiati rs.Ace'Y to e.city) _J the;isoe i.v .xsilas7 io Professional 3'''articioateo in Negotiation of Chance.I Modification. -...I Yes E No Name and Title: Clint Perryman, Project Manager Reviewed by: j..._ } Date: Z.�t3 �3--_... Procurement Strategist's Name: Scott Johnson . . 1 I Revised:5/16/12 2 Packet Page-1912-