Agenda 03/12/2013 Item #16E1 3/12/2013 16.E.1.
EXECUTIVE SUMMARY
Recommendation to create two new projects within the Court Facilities Fees Capital Fund
181, for Court approved projects for improvements to the Courthouse and authorize
budget amendments in the amount of$425,000.
OBJECTIVE: To obtain approval of the creation of two new, Court-approved projects within Fund 181,
Court Facilities Fees, for improvements to the Courthouse and the budget amendments necessary to
complete those projects.
CONSIDERATIONS: Fund 181, Court Facilities Fees, is supported by revenues generated by court
activities as provided in both Florida Law (F.S. 318.18(13)) and Collier County Ordinance No. 2009-41.
Funds collected pursuant to these sections must be used to support State court facilities, and expended as
provided by the Board of County Commissioners in consultation with the Chief Judge of the Twentieth
Judicial Circuit.
In a December 19, 2012, letter to Chief Judge Jay B.Rosman(Attachment A),the County Manager, upon
the advisement of the Court Administrator, requested two Courthouse projects and Chief Judge Rosman
approved the request in a letter dated January, 2013 (Attachment B).
The two(2)proposed new,Court-approved projects for improvements to the Courthouse are:
(1) Replacement of the antiquated courtroom lighting and dimmer system, which includes
panels, switches, and components including upgrading the controls. Currently the system
has no available replacement parts and has been failing on a regular basis. Current
lighting controls have been piecemealed from adjacent courtrooms and are not
sustainable. Cost for this project is estimated at$115,000, and
(2) The installation of a new electronic evidence presentation system, which includes two
podiums, equipment, cabling, power, and audio/video connections to allow the use of
electronic display of documents. This will include all associated courtroom re-wiring,
raised floors,and carpeting. This project will utilize a network-based system and provides
the ability to integrate the current(Court-Smart) and future technologies. The cost of the
project is estimated at$310,000.
Two budget amendments in the amounts of$115,000 and $310,000 are necessary to complete the two
proposed projects.
FISCAL IMPACT: A budget amendment is required to move $115,000 into the Replace Lighting
System Project 50094 and $310,000 into the Courthouse Technology Improvements Project 50095. The
source of funds is the Court Facilities Fees,Fund 181 with a total impact of$425,000.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office,is legally sufficient for Board action and only requires a majority vote for approval—SRT.
Packet Page-1691-
3/12/2013 16.E.1.
RECOMMENDATION: That the Board of County Commissioners authorizes two Budget
Amendments in the amounts of$115,000 and$310,000 respectively to fund the two proposed Courthouse
lighting system and Courthouse technology projects.
Prepared By:Dennis Linguidi,Facilities Manager,Department of Facilities Management.
Attachments:
Attachment A—Letter to Chief Judge.pdf
Attachment B—Letter from Chief Judge.pdf
Packet Page-1692-
3/12/2013 16.E.1.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.1.
Item Summary: Recommendation to create two new projects within the Court Facilities
Fees Capital Fund 181,for Court approved projects for improvements to the Courthouse and
authorize budget amendments in the amount of$425,000.
Meeting Date: 3/12/2013
Prepared By
Name: LinguidiDennis
Title: Manager-Facilities,Facilities Management
2/8/2013 1:23:20 PM
Submitted by
Title: Manager-Facilities,Facilities Management
Name: LinguidiDennis
2/8/2013 1:23:22 PM
Approved By
Name: pochopinpat
Title:Administrative Assistant,Facilities Management
Date: 2/21/2013 11:42:15 AM
Name: CampSkip
Title:Director-Facilities Management,Facilities Manage
Date: 2/21/2013 1:11:06 PM
Name: PriceLen
Title:Administrator, Administrative Services
Date: 2/27/2013 10:00:20 AM
Name: TeachScott
Title:Deputy County Attorney,County Attorney
Date: 3/1/2013 8:12:58 AM
Packet Page-1693-
3/12/2013 16.E.1.
Name: KlatzkowJeff ,.
Title: County Attorney
Date: 3/1/2013 3:03:52 PM
Name:UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 3/5/2013 11:01:19 AM
Name: OchsLeo
Title: County Manager
Date: 3/5/2013 12:00:44 PM
Packet Page-1694-
K;;= 3/12/2013 16.E.1.
{,.tom, T.3. ,r>"A
G��.dh4ry1� �y �Sin„
ot�f -Y
STATE OF FLORIDA
TWENTIETH JUDICIAL CIRCUIT
CHARLOTTE,COLLIER, GLADES, HENDRY AND LEE COUNTIES
JAY B. ROSMAN TELEPHONE
CHIEF JUDGE (239)533-9154
January 10,2013
Leo E. Ochs, Jr.
County Manager
3299 Tamiami Trail E.,Suite 202
Naples, Florida 34112-5746
Re: Collier County Courthouse Capital Improvements/Fund 181
Dear Mr. Ochs:
I am pleased to approve the courthouse projects outlined in your letter dated December 19,2012.
Both the replacement of the antiquated courtroom lighting and new electronic evidence presentation
systems are necessary and worthy projects.
Thank you for your continued support of the court system. I look forward to working with
Collier County on future courthouse improvements.
Sincerely,
r.
v'a. �!kosman J
Chief Judge
cc: Scott Wilsker,Trial Court Administrator
Chuck Rice,Administrative Services Manager
LEE COUNTY JUSTICE CENTER, Packet Page-1695-FORT MYERS, FLORIDA 33901
3/12/2013 16.E.1.
-A Office of the County Manager
` „ Leo E. Ochs, Jr.
g,4,! y.. 3299 Tamiami Trail East,Suite 202•Naples Florida 34112-5746•(239)252-8383•FAX:(239)252-4010
December 19,2012
Honorable Jay B.Rosman,Chief Judge
Twentieth Judicial Circuit
1700 Monroe Street
Fort Myers Florida 33901
Reference:Collier County Courthouse Capital Improvements/Fund 181
Dear Judge Rosman:
As you may know,Florida law(F.S.318.18(13))provides that local governments may impose a$30
surcharge for any infraction or violation to fund"state court facilities."In compliance with the statue,
Collier County enacted Ordinance No.2009-41 which provides:
Additionally,Collier County enacted Ordinance No.2009-41 that provides that(a)every person
who pays a fine or civil penalty for any violation of a non-criminal traffic infraction pursuant to
Chapter 318,Florida Statues,and every person who pleads guilty or nolo contendere or is
convicted,regardless of adjudication,of those offenses enumerated in F.S.318.17,shall be
assessed a surcharge of$30. This surcharge is in addition to any penalties imposed for non-
criminal traffic infraction pursuant to Chapter 318,Florida Statues,or imposed for criminal
violations listed in F.S. 318.17.The ordinance further stipulates that(b)the Court shall order
payments of this surcharge in all matters subject to this section.The court shall not waive this
surcharge and(c)the funds collected pursuant to this section shall be used to fund state court
facilities.Funds collected pursuant to this section shall be expended as provided by the Board of
County Commissioners in consultation with the Chief Judge.
The County,in accordance with F.S.318.17,is requesting to utilize these monies for the following
projects:
1) Replacement of the antiquated courtroom lighting and dimmer system which includes
panels, switches,and components including upgrading the controls.The system
currently has no available replacement parts and has been failing on a regular basis.
Current lighting controls have been piecemealed from adjacent Courtrooms and are
not sustainable. Cost for this project is estimated at$115,000.
2) Install new electronic evidence presentation system in six courtrooms which includes
two podiums,audio/video equipment,cabling,power,and audio/video connections to
allow the use of electronic display of documents.This will include all associated
courtroom re-wiring,raised floors,and carpeting.
Ankh
Packet Page-1696-
3/12/2013 16.E.1.
Honorable Jay B.Rosman,Chief Judge
December 10,2012
Page 2
This project will utilize a network based system and provides the ability to integrate the
current(Court-Smart)and future technologies.The cost of the project is estimated at
$310,000,
In order to move forward on these courthouse projects,we would need an approval from your office.
Your attention in this matter is greatly appreciated.
Should you have any questions or require additional information,please feel free to contact me at 239-
252-83 83.
Thank you.
Very truly yours,
.._f—, C'.
ct .
Leo E. Ochs,J .
County Manage
CC: Skip Camp,CFM,Director,Department of Facilities Management
Charles Rice,Court Administrator,Court Administration
Susan Usher,Senior Budget Analyst,Office of Management and Budget
Packet Page-1697-
�V\
vC� e,' 3/12/2013 16.E.1.
1
.405161,:'71:;.: h
.� Office of the County Manager
ti/ Leo E. Ochs, Jr.
-4 Cx 3299 Tamiami Trail East,Sub 202,<.....,..,.�»,.,�...�.fi-..,a,�,.�. ...�...,,. .,..�,. ,�.K ...-....,.,�.:,�,..�.......�,..,....,....,<,-�,.,�.�..a.�..�..�, �
Naples Florida 34112-5746•(239)252-8383•FAX:(239)252-4010
December 19,2012
Honorable Jay B.Rosman,Chief Judge
Twentieth Judicial Circuit
1700 Monroe Street
Fort Myers Florida 33901
Reference:Collier County Courthouse Capital Improvements/Fund 181
Dear Judge Rosman:
As you may know,Florida law(F.S.318.18(13))provides that local governments may impose a$30
surcharge for any infraction or violation to fund"state court facilities."In compliance with the statue,
Collier County enacted Ordinance No.2009-41 which provides:
Additionally,Collier County enacted Ordinance No.2009-41 that provides that(a)every person
who pays a fine or civil penalty for any violation of a non-criminal traffic infraction pursuant to
Chapter 318,Florida Statues,and every person who pleads guilty or nolo contendere or is •
convicted,regardless of adjudication,of those offenses enumerated in F.S.318.17,shall be
assessed a surcharge of$30.This surcharge is in addition to any penalties imposed for non-
criminal traffic infraction pursuant to Chapter 318,Florida Statues,or imposed for criminal
violations listed in F.S.318.17.The ordinance further stipulates that(b)the Court shall order
payments of this surcharge in all matters subject to this section.The court shall not waive this
surcharge and(c)the funds collected pursuant to this section shall be used to fund state court
facilities.Funds collected pursuant to this section shall be expended as provided by the Board of
County Commissioners in consultation with the Chief Judge.
The County,in accordance with F.S.31 8.17,is requesting to utilize these monies for the following
projects:
1) Replacement of the antiquated courtroom lighting and dimmer system which includes
panels,switches,and components including upgrading the controls.The system
currently has no available replacement parts and has been failing on a regular basis.
Current lighting controls have been piecemealed from adjacent Courtrooms and are
not sustainable. Cost for this project is estimated at$115,000.
2) Install new electronic evidence presentation system in six courtrooms which includes
two podiums,audio/video equipment,cabling,power,and audio/video connections to
allow the use of electronic display of documents.This will include all associated
. courtroom re-wiring,raised floors,and carpeting.
Packet Page-1698-
,e)\ti 3/12/2013 16.E.1.
kla
Honorable Jay B.Rosman,Chief Judge •
December 10,2012
Page 2
This project will utilize a network based system and provides the ability to integrate the
current(Court-Smart)and future technologies.The cost of the project is estimated at
$310,000.
In order to move forward on these courthouse projects,we would need an approval from your office.
Your attention in this matter is greatly appreciated.
Should you have any questions or require additional information,please feel free to contact me at 239-
252-8383.
Thank you.
Very truly yours,
Leo E.Ochs, .
County
CC: Skip Camp,CFM,Director,Department of Facilities Management
Charles Rice,Court Administrator,Court Administration
Susan Usher,Senior Budget Analyst,Office of Management and Budget
Packet Page-1699-