Agenda 04/10/2018 Item #16E 204/10/2018
EXECUTIVE SUMMARY
Recommendation to approve the Administrative Reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular Administrative Report which
provides for Board approval of the following transactions:
Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
Amendments to contracts;
After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff
for the timely process of invoices.
Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
Two (2) change orders that in aggregate modify contracts by ($1,628.81) and add 0 business days
to completion periods. See attached summary and backup for details; and
Zero (0) amendments this period, and;
One (1) after the fact memo with a fiscal impact of $369.99.
FISCAL IMPACT: The net total for the three (3) items is ($1,258.82).
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. - JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 0410 Change Order Report - FY18 (PDF)
2. 0410 Change Order Backup (PDF)
3. 0410 After the Fact Report - FY18 (PDF)
4. 0410 After the Fact Backup (PDF)
16.E.2
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04/10/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.2
Doc ID: 5184
Item Summary: Recommendation to approve the Administrative Reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiri ng Board
approval.
Meeting Date: 04/10/2018
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
03/21/2018 3:43 PM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
03/21/2018 3:43 PM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 03/21/2018 3:47 PM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 03/21/2018 3:58 PM
Procurement Services Ted Coyman Additional Reviewer Completed 03/25/2018 9:08 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 03/26/2018 4:04 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 03/27/2018 8:03 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 03/27/2018 3:25 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 03/28/2018 10:53 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 04/01/2018 8:45 PM
Board of County Commissioners MaryJo Brock Meeting Pending 04/10/2018 9:00 AM
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Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division ‐ Project ManagerOriginal Contract AmountCurrent Contract Amount Current Change Order AmountRevised Contract Amount% Over Board Approved AmountContract LengthChange in length (Days)Updated contract length Change in length (%)1 1 16-6661 3 2/20/2018Signal Priority Preemption ExpansionTraffic Control Devices, Inc.Transportation Engineering - Randy Ensell$735,275.00 $730,500.00 ($1,628.81) $728,871.19 -0.87% 721 0 721 0.00%2 5 17-7125 3 3/18/2018Cocohatchee River Park Marina RenovationMarine Contracting GroupParks and Recreation - Felicia Kirby $1,394,000.00 $1,391,000.00 $0.00 $1,391,000.00 -0.22% 150 0 150 0.00%Meeting Date Total number of Change ordersTotal Dollar ChangeTotal Change in Days4/10/2018-$1,628.81 016.E.2.aPacket Pg. 801Attachment: 0410 Change Order Report - FY18 (5184 : Procurement Services Administrative Services
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Packet Pg. 802 Attachment: 0410 Change Order Backup (5184 : Procurement Services Administrative Services Report)
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Item page #Contract or Purchase OrderDateDescription of Project Vendor Name Division ‐ Director Fiscal Impact Description1 1 45-183491 2/27/2018 Security Equipment Graybar Utilities Finance Ops - Joe Bellone $369.99Employee used a Grainger PO to purchase items from Graybar. A new PO for Graybar has since then been created.Meeting DateTotal number of MemosTotal Fiscal Impact4/10/20181$369.9916.E.2.cPacket Pg. 818Attachment: 0410 After the Fact Report - FY18 (5184 : Procurement Services Administrative Services
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Packet Pg. 822 Attachment: 0410 After the Fact Backup (5184 : Procurement Services Administrative Services Report)