Agenda 04/10/2018 Item #16D 604/10/2018
EXECUTIVE SUMMARY
Recommendation to approve an Agreement to Purchase Vended Meals from Another State -
Approved Program Sponsor with the District School Board of Collier County (School Board) to
sponsor and operate the 2018 Summer Food Service Program (SFSP ) at designated recreation
camps with unitized meals provided by the School Board and authorize all necessary Budget
Amendments. (Total anticipated Fiscal impact $141,471.83 with a Federal Share of $113,321.83 and
a local match of $28,150).
OBJECTIVE: To provide nutritional breakfasts and lunches during the summer for children that are not
able to go to the sites offered by the School Board.
CONSIDERATIONS: The SFSP is grant funded by the United States Department of Agriculture Food
and Nutrition Service and administered by the Florida Department of Agriculture. The grant reimburses
agencies that serve free meals to children 18 years and under in neighborhoods that qualify.
Neighborhood eligibility is determined by census income data or by the percentage of children who
receive free and reduced meal service during the school year.
The County’s Parks and Recreation Division has historically provided summer food service to recreation
camps throughout Collier County for the last 36 years. Parks and Recreation, the School Board’s
Nutrition Services Department staff, and the Department of Agriculture SFSP staff made changes to the
program for the summer of 2018 to ensure improved service and management. Specifically, the School
Board has agreed to:
1. Establish its role as Sponsor for meals served at the school sites.
2. Provide staff to purchase and prepare the meals at school sites.
3. Provide management of School Board Food Service personnel.
4. Provide unitized vended meals for distribution to County sites.
The School Board Nutrition Services Department is uniquely qualified to provide this level of support for
the SFSP. The program guidelines closely resemble those associated with the free and reduced lunch
program the school district provides throughout the school year. The school food service staff is already
under the management of the Nutrition Services Department, and better accountability can be maintained
by having the School Board supervise these resources during the summer months.
Under this arrangement, the County’s Parks and Recreation Division would:
1. Continue to be a Sponsor for select County site recreation camps not served by the Collier County
School Board.
2. Provide for the transportation of unitized meals vended by the School District to select County
sites.
3. Purchase unitized meals associated with the program from the School District.
4. Monitor County sites recreation food service according to the Department of Agriculture
guidelines.
An Agreement to Purchase Vended Meals between the School Board and the Board of County
Commissioners (Board) is required to implement this plan.
The SFSP Grant Agreement between the Board and the Department of Agriculture for the Collier County
Parks and Recreation Division (previously approved by the Board in 2017) is a rotating Agreement that
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04/10/2018
remains active until one of the parties decides to withdraw from the program. A copy of that Agreement is
attached to this Agenda Item.
FISCAL IMPACT: It is anticipated that the program will cost $141,471.83 with a reimbursement from
the Florida Department of Agriculture in the amount of $113,321.83 to cover the cost of the vended meals
associated with the program. The Agreement with the School Board Nutrition Services Department for
the procurement of vended meals is less than that of the reimbursement rate of the grant. However, the
grant reimbursement rates (breakfast $2.19 and lunch $3.8575) for meals are less than the total cost of the
program. The total net Fiscal impact to local funding is ($28,150).
Anticipated Program costs are:
Meal Type Cost Per Meal Number of Meals Per
Day (anticipated)
Number of Days
Served
Total
Reimbursement
Breakfast $2.1900 532 34 $39,612.72
Lunch $3.8575 562 34 $73,709.11
Operating costs $28,150
TOTAL $141,471.83
Budget Amendments are required in the amounts of $113,321.83 within Public Services Grant Fund
(709), Project 33553 and $28,150 within Public Services Grant Match Fund (710) Project 33553. Local
funding needs will be absorbed within MSTU General Fund (111) operating expenses associated with
summer recreation camps and a Budget Amendment reducing current operating expenses at the associated
parks and providing a transfer from the MSTU General Fund (111) to the match fund for the $28,150.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for approval. - CMG
RECOMMENDATION: To approve and authorize the Chair to sign the Agreement to Purchase Vended
Meals from Another State-Approved Program Sponsor with the District School Board of Collier County
so that the Parks and Recreation Division can participate in the 2018 Summer Food Service Program, and
approve the associated Budget Amendments.
Prepared By: Matthew Catoe, Operations Analyst, Parks and Recreation Division
ATTACHMENT(S)
1. 1155 CNP Agreement (PDF)
2. Initialed and Stamped Agreement to Purchase Vended (PDF)
3. DOC 2018 01-29 FY18 SFSP Reimbursement Rates (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.6
Doc ID: 5148
Item Summary: Recommendation to approve an Agreement to Purchase Vended Meals from
Another State-Approved Program Sponsor with the District School Board of Collier County (School
Board) to sponsor and operate the 2018 Summer Food Service Program (SFSP) at designated recreation
camps with unitized meals provided by the School Board and authorize all necessary Budget
Amendments. (Total anticipated fiscal impact $141,471.83 with a Federal Share of $113,321.83 and a
local match of $28,150).
Meeting Date: 04/10/2018
Prepared by:
Title: Operations Analyst – Parks & Recreation
Name: Matthew Catoe
03/16/2018 12:24 PM
Submitted by:
Title: Division Director - Parks & Recreation – Parks & Recreation
Name: Barry Williams
03/16/2018 12:24 PM
Approved By:
Review:
Parks & Recreation Ilonka Washburn Additional Reviewer Completed 03/16/2018 1:29 PM
Parks & Recreation Barry Williams Additional Reviewer Completed 03/23/2018 4:28 PM
Operations & Veteran Services Sean Callahan Additional Reviewer Completed 03/23/2018 6:01 PM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 03/26/2018 11:24 AM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 03/26/2018 12:36 PM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 03/26/2018 3:43 PM
Grants Edmond Kushi Level 2 Grants Review Completed 03/28/2018 3:49 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 03/29/2018 8:06 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 03/29/2018 8:28 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 03/29/2018 12:04 PM
Grants Therese Stanley Additional Reviewer Completed 04/03/2018 11:41 AM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 04/03/2018 3:34 PM
Board of County Commissioners MaryJo Brock Meeting Pending 04/10/2018 9:00 AM
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Packet Pg. 762 Attachment: 1155 CNP Agreement (5148 : 2018 Summer Food Service Program)
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Packet Pg. 775 Attachment: Initialed and Stamped Agreement to Purchase Vended (5148 : 2018 Summer Food Service Program)
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4025 Federal Register /Vol. 83, No. 19/Monday, January 29, 2018/Notices
Done in Washington, DC, this 24th day of
January 2018.
Kevin Shea,
Administrator, Animal and Plant Health
Inspection Service.
[FR Doc. 2018–01576 Filed 1–26–18; 8:45 am]
BILLING CODE 3410–34–P
DEPARTMENT OF AGRICULTURE
Food and Nutrition Service
Summer Food Service Program 2018
Reimbursement Rates
AGENCY: Food and Nutrition Service,
USDA.
ACTION: Notice.
SUMMARY: This notice informs the public
of the annual adjustments to the
reimbursement rates for meals served in
the Summer Food Service Program for
Children. These adjustments address
changes in the Consumer Price Index, as
required under the Richard B. Russell
National School Lunch Act. The 2018
reimbursement rates are presented as a
combined set of rates to highlight
simplified cost accounting procedures.
The 2018 rates are also presented
individually, as separate operating and
administrative rates of reimbursement,
to show the effect of the Consumer Price
Index adjustment on each rate.
DATES: January 1, 2018.
FOR FURTHER INFORMATION CONTACT:
Jessica Saracino, Program Monitoring
and Operational Support Division,
Child Nutrition Programs, Food and
Nutrition Service, United States
Department of Agriculture, 3101 Park
Center Drive, Suite 628, Alexandria,
Virginia 22302.
SUPPLEMENTARY INFORMATION: The
Summer Food Service Program (SFSP)
is listed in the Catalog of Federal
Domestic Assistance under No. 10.559
and is subject to the provisions of
Executive Order 12372, which requires
intergovernmental consultation with
State and local officials. (See 2 CFR part
415 and final rule-related notice
published at 48 FR 29114, June 24,
1983.)
In accordance with the Paperwork
Reduction Act of 1995, 44 U.S.C. 3501–
3520, no new recordkeeping or
reporting requirements have been
included that are subject to approval
from the Office of Management and
Budget.
This notice is not a rule as defined by
the Regulatory Flexibility Act, 5 U.S.C.
601–612, and thus is exempt from the
provisions of that Act. Additionally, this
notice has been determined to be
exempt from formal review by the Office
of Management and Budget under
Executive Order 12866.
Definitions
The terms used in this notice have the
meaning ascribed to them under 7 CFR
part 225 of the SFSP regulations.
Background
This notice informs the public of the
annual adjustments to the
reimbursement rates for meals served in
SFSP. In accordance with sections 12(f)
and 13, 42 U.S.C. 1760(f) and 1761, of
the Richard B. Russell National School
Lunch Act (NSLA) and SFSP regulations
under 7 CFR part 225, the United States
Department of Agriculture announces
the adjustments in SFSP payments for
meals served to participating children
during calendar year 2018.
The 2018 reimbursement rates are
presented as a combined set of rates to
highlight simplified cost accounting
procedures. Reimbursement is based
solely on a ‘‘meals times rate’’
calculation, without comparison to
actual or budgeted costs.
Sponsors receive reimbursement that
is determined by the number of
reimbursable meals served, multiplied
by the combined rates for food service
operations and administration.
However, the combined rate is based on
separate operating and administrative
rates of reimbursement, each of which is
adjusted differently for inflation.
Calculation of Rates
The combined rates are constructed
from individually authorized operating
and administrative reimbursements.
Simplified procedures provide
flexibility, enabling sponsors to manage
their reimbursements to pay for any
allowable cost, regardless of the cost
category. Sponsors remain responsible,
however, for ensuring proper
administration of the Program, while
providing the best possible nutrition
benefit to children.
The operating and administrative
rates are calculated separately.
However, the calculations of
adjustments for both cost categories are
based on the same set of changes in the
Food Away From Home series of the
Consumer Price Index for All Urban
Consumers, published by the Bureau of
Labor Statistics of the United States
Department of Labor. They represent a
2.4 percent increase in this series for the
12-month period, from November 2016
through November 2017 (from 264.699
in November 2016 to 271.152 in
November 2017).
Table of 2018 Reimbursement Rates
Presentation of the 2018 maximum
per meal rates for meals served to
children in SFSP combines the results
from the calculations of operational and
administrative payments, which are
further explained in this notice. The
total amount of payments to State
agencies for disbursement to SFSP
sponsors will be based upon these
adjusted combined rates and the
number of meals of each type served.
These adjusted rates will be in effect
from January 1, 2018 through December
31, 2018.
SUMMER FOOD SERVICE PROGRAM 2018 REIMBURSEMENT RATES
[Combined]
Per meal rates in whole or fractions of
U.S. dollars
All states except Alaska
and Hawaii
Alaska Hawaii
Rural or
self-prep
sites
All other
types of
sites
Rural or
self-prep
sites
All other
types of
sites
Rural or
self-prep
sites
All other
types of
sites
Breakfast .................................................. 2.2325 2.1900 3.6275 3.5600 2.6175 2.5675
Lunch or Supper ...................................... 3.9225 3.8575 6.3625 6.2600 4.5950 4.5200
Snack ....................................................... 0.9300 0.9100 1.5025 1.4700 1.0875 1.0625
Operating Rates
The portion of the SFSP rates for
operating costs is based on payment
amounts set in section 13(b)(1) of the
NSLA, 42 U.S.C. 1761(b)(1). They are
rounded down to the nearest whole
cent, as required by section
11(a)(3)(B)(iii) of the NSLA, 42 U.S.C.
1759a(a)(3)(B)(iii).
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Packet Pg. 778 Attachment: DOC 2018 01-29 FY18 SFSP Reimbursement Rates (5148 : 2018 Summer Food Service Program)
4026 Federal Register /Vol. 83, No. 19/Monday, January 29, 2018/Notices
SUMMER FOOD SERVICE PROGRAM OPERATING COMPONENT OF 2018 REIMBURSEMENT RATES
Operating rates in U.S. dollars, rounded down to the nearest whole cent
All states
except Alaska
and Hawaii
Alaska Hawaii
Breakfast ................................................................................................................................ 2.03 3.30 2.38
Lunch or Supper .................................................................................................................... 3.55 5.76 4.16
Snack ..................................................................................................................................... 0.83 1.34 0.97
Administrative Rates
The administrative cost component of
the reimbursement is authorized under
section 13(b)(3) of the NSLA, 42 U.S.C.
1761(b)(3). Rates are higher for sponsors
of sites located in rural areas and for
‘‘self-prep’’ sponsors that prepare their
own meals at the SFSP site or at a
central facility instead of purchasing
them from vendors. The administrative
portion of SFSP rates are adjusted,
either up or down, to the nearest
quarter-cent.
SUMMER FOOD SERVICE PROGRAM ADMINISTRATIVE COMPONENT OF 2018 REIMBURSEMENT RATES
Administrative rates in U.S. dollars,
adjusted, up or down, to the nearest
quarter-cent
All states except Alaska
and Hawaii
Alaska Hawaii
Rural or
self-prep
sites
All other
types of
sites
Rural or
self-prep
sites
All other
types of
sites
Rural or
self-prep
sites
All other
types of
sites
Breakfast .................................................. 0.2025 0.1600 0.3275 0.2600 0.2375 0.1875
Lunch or Supper ...................................... 0.3725 0.3075 0.6025 0.5000 0.4350 0.3600
Snack ....................................................... 0.1000 0.0800 0.1625 0.1300 0.1175 0.0925
Authority: Sections 9, 13, and 14, Richard
B. Russell National School Lunch Act, 42
U.S.C. 1758, 1761, and 1762a, respectively.
Dated: January 8, 2018.
Brandon Lipps,
Administrator, Food and Nutrition Service.
[FR Doc. 2018–01618 Filed 1–26–18; 8:45 am]
BILLING CODE 3410–30–P
DEPARTMENT OF AGRICULTURE
National Institute of Food and
Agriculture
[Docket No. NIFA–2018–001]
Notice of Public Meeting for the
Interagency Working Group on
Aquaculture
AGENCY: National Institute of Food and
Agriculture, USDA.
ACTION: Notice of public meeting for the
Interagency Working Group on
Aquaculture of the Committee on
Science of the National Science and
Technology Council.
SUMMARY: The U.S. Department of
Agriculture (USDA) National Institute of
Food and Agriculture (NIFA) is
publishing this notice on behalf of the
Interagency Working Group on
Aquaculture (IWGA) of the Committee
on Science of the National Science and
Technology Council to announce a
public meeting of this group. This
public meeting provides an opportunity
for the IWGA to discuss ongoing and
planned activities in support of
aquaculture development in the United
States with stakeholders. In turn, this
meeting provides an opportunity for the
stakeholders to discuss issues of
relevance to the IWGA members in
attendance.
DATES: The meeting is scheduled for
Tuesday, February 20, 2018 from 1:30
p.m. until 5:00 p.m. local time (Pacific
Time).
ADDRESSES: The Aquaculture America
2018 Conference will take place at Paris
Las Vegas Hotel, 3655 Las Vegas
Boulevard South Las Vegas, NV 89109.
See SUPPLEMENTARY INFORMATION for
additional information.
FOR FURTHER INFORMATION CONTACT:
IWGA Chair and Aquaculture National
Program Leader Dr. Gene Kim, USDA
NIFA; email Gene.W.Kim@
nifa.usda.gov.
SUPPLEMENTARY INFORMATION: The
Interagency Working Group on
Aquaculture (formerly known as the
Joint Subcommittee on Aquaculture)
was created by the National
Aquaculture Act of 1980 (Pub. L. 96–
362, 94 Stat. 198, 16 U.S.C. 2801, et
seq.) and is chaired by the Department
of Agriculture, with vice-chairs from the
Department of Commerce and
Department of the Interior. The IWGA
reports to the Committee on Science of
the National Science and Technology
Council. The purpose of the
coordinating group is to increase the
overall effectiveness and productivity of
Federal aquaculture research, transfer,
and assistance programs. In fulfilling
this purpose, the coordinating group:
(1) Reviews the national needs for
aquaculture research, technology
transfer and technology assistance
programs;
(2) Undertakes planning,
coordination, and communication
among Federal agencies engaged in the
science, engineering, and technology of
aquaculture;
(3) Collects, compiles, and
disseminates information on
aquaculture;
(4) Encourages joint programs among
Federal agencies in areas of mutual
interest relating to aquaculture; and
(5) Recommends specific actions on
issues, problems, plans, and programs
in aquaculture.
The IWGA addresses issues of
national scope and importance and may
form national task forces or special
projects to facilitate a coordinated,
systematic approach to addressing
critical issues and needs. More
information is available at http://
www.ars.usda.gov/iwga.
This notice invites the public to
participate in this IWGA meeting. The
location is at the Aquaculture America
2018 Conference venue, which allows
for stakeholder interaction at what
likely is the largest gathering of U.S.
aquaculture research, extension, and
private sector representatives.
Attendance or response to this notice is
voluntary. We are not requesting
information as part of an ongoing
regulatory process. Although this will
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Packet Pg. 779 Attachment: DOC 2018 01-29 FY18 SFSP Reimbursement Rates (5148 : 2018 Summer Food Service Program)