Agenda 04/10/2018 Item #16C 204/10/2018
EXECUTIVE SUMMARY
Recommendation to authorize a single-source waiver for a period of two years for the purchase of
equipment, repair kits, parts and related materials from Endress+Hauser and ProMinent Fluid
Controls, Inc. through TriNova, Inc.
OBJECTIVE: To ensure that the Collier County Water and Wastewater Division (the “Division”) remain
in regulatory and operational compliance with Florida Administrative Code Chapter 62-600 (Domestic
Wastewater Facilities), Chapter 62-610 (Reuse of Reclaimed Water and Land Application) and Chapter
62-555 (Permitting, Construction, Operation and Maintenance of Public Water Systems), as well as other
local, State and federal rules and regulations.
CONSIDERATIONS: The Division provides the highest quality water and wastewater treatment at
the most reasonable cost to its ratepayers. It operates and maintains two regional water reclamation
facilities with a total treatment capacity of 40.1 million gallons per day and provides wastewater
services to over 64,000 service connections through more than 1,100 miles of pipe and over 800 lift
stations. It also operates two regional water treatment facilities with a total treatment capacity of 52
million gallons per day and provides water service to more than 68,000 service co nnections through
more than 910 miles of distribution pipe. Additionally, the Division provides irrigation quality (IQ)
water service to over 50,000 end users such as golf courses, parks, schools, residential and
commercial areas.
TriNova, Inc. is the s ole provider for Endress+Hauser (EH) and ProMinent Fluid Controls, Inc
(ProMinent) products in the state of Florida. EH and ProMinent provide the water and wastewater
facilities with chemical feed pumps, flow meters, pressure sensors, level transmitters a nd related
items with demonstrated durability in the field. Its warranties and superior customer service support
are critical to maintaining continuous operations on the 24 -hour per day wastewater system. EH and
ProMinent products are also equipped to com municate and tie into the current SCADA system
seamlessly. Substituting EH and ProMinent items would not be cost effective, as it would require
modifications to existing infrastructure and increase manpower hours to accommodate a conversion.
Pursuant to Section Eleven, sub-paragraph 11 of Collier County Procurement Ordinance 2017-08, staff
requests that the Board of County Commissioners find it in the best interest of the county to procure
products and services from EH due to the supplier’s unique capability and best value to the County.
Additional vendors may be able to provide products and equipment but would procure these parts from
TriNova, and include a significant third-party markup to the County. From fiscal years 2014 through
2017, to date, the expenditure for EH and ProMinent parts and services is over $600,000. Procurement
directly from EH and ProMinent , through Tri-Nova, would save the County approximately 11 percent,
which is the vendor markup outlined in the underground utility parts contract.
FISCAL IMPACT: Funds are available in the Collier County Water-Sewer District Operating Fund
(408), Water User Fee Fund (412), and the Wastewater User Fee Fund (414). As the water and
wastewater system ages, the number of parts, repair kits and relat ed materials will vary depending on the
actual repair/replacement needs and the demands on the wastewater system. Annual expenditures should
be assumed to be more than $200,000, and will be controlled by the Board-approved fiscal year budget.
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
16.C.2
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04/10/2018
vote for Board approval. -SRT
RECOMMENDATION: That the Board of County Commissioners approves a single-source waiver for
a period of two years for the purchase of equipment, repair kits, parts and related materials from
Endress+Hauser and ProMinent Fluid Controls, Inc through TriNova, Inc.
Prepared by: Steve Messner, Director, Water Division
ATTACHMENT(S)
1. Waiver Request 325 - Trinova Inc (PDF)
2. Business Case - Endress Hauser -Trinova (DOCX)
16.C.2
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04/10/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.2
Doc ID: 4947
Item Summary: Recommendation to authorize a single-source waiver for a period of two years
for the purchase of equipment, repair kits, parts and related materials from Endress+Hauser and
ProMinent Fluid Controls, Inc. through TriNova, Inc.
Meeting Date: 04/10/2018
Prepared by:
Title: Manager - Distribution – Water
Name: Pamela Libby
03/09/2018 10:12 AM
Submitted by:
Title: Division Director - Water – Water
Name: Steve Messner
03/09/2018 10:12 AM
Approved By:
Review:
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 03/16/2018 9:55 AM
Public Utilities Department Heather Bustos Level 1 Division Reviewer Completed 03/16/2018 6:11 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 03/16/2018 6:14 PM
County Attorney's Office Scott Teach Additional Reviewer Completed 03/19/2018 9:33 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 03/19/2018 11:34 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 03/23/2018 9:27 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 03/30/2018 12:54 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 04/01/2018 8:35 PM
Board of County Commissioners MaryJo Brock Meeting Pending 04/10/2018 9:00 AM
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16.C.2.a
Packet Pg. 638 Attachment: Waiver Request 325 - Trinova Inc (4947 : Recommendation to authorize a single-source waiver to TriNova Inc.)
16.C.2.a
Packet Pg. 639 Attachment: Waiver Request 325 - Trinova Inc (4947 : Recommendation to authorize a single-source waiver to TriNova Inc.)
Business Case
Endress+Hauser Electromagnetic Flow Meters
through TriNova-Local Distributor
1. What would the impact be to change to a different product (include: training,
inventory parts, maintenance, project (or staff time) to replace the item?
Endress+Hauser (EH) electromagnetic flow meters are a unique product and Collier
County (the County) has had excellent experience with them. EH flow meters are Ethernet
ready and can plug into the County SCADA wide area network without a conversion device
to convert from analog to digital. A few other meters claim to be Ethernet ready, but they
use internal conversion modules to accomplish this. In addition, the County standard
programmable logic controllers (PLCs) are manufactured by Rockwell. EH has a
partnership with Rockwell that makes integration of these meters with the Rockwell PLCs
seamless. This seamless integration avoids the need for County staff to do additional
programming to accommodate the meters. There are several other electromagnetic meters
traditionally used in wastewater applications (e.g. Badger and Rosemount) that accomplish
the measurement function as well as the EH meters. However, the Badger and Rosemount
meters lack the full Ethernet compatibility and the ability to seamlessly integrate with
County Rockwell PLCs.
Given the unique advantages of the EH electromagnetic meters, the County would expend
significantly more resources for programming and training if it were to use another meter
for this application.
Finally, the predominant use of these meters in the County system is in master meters for
the IQ water system and compliance flow measurement at the water reclamation facilities.
Meters utilized in these instances require the highest in accuracy and reliability. Any
compromise in the quality of meters for these applications will result in potential revenue
losses from sales of IQ water, potential notices of violations at our water reclamation
facilities and could impact the health and safety of ratepayers.
TriNova, Inc. is the sole distributor of Endress+Hauser products and associated equipment
in the state of Florida.
16.C.2.b
Packet Pg. 640 Attachment: Business Case - Endress Hauser -Trinova (4947 : Recommendation to authorize a single-source waiver to TriNova Inc.)
2. If the product requested is one-of-a-kind item, provide background information on
how this was determined and backup resources utilized.
Discussions were held with County technical field staff and instrumentation engineers on
regarding the unique capabilities of the EH meters. Internet research was done to ascertain
if other competitive meters offered similar capabilities. Finally, discussions were held with
meter manufacturers to further investigate and ultimately validate their claims.
3. Provide information on why a particular product and/or vendor was chosen.
The Wastewater Division has purchased and tested many different makes and models of
flow meters and determined that Endress+Hauser products are dependable, reliable and
rugged and can withstand deterioration from highly corrosive chemicals and sewage. This
brand is the most economical and dependable product TriNova offers. The product
servicing is also exemplary when emergency response is required.
4. If unique features are required to successfully perform the required function, identify
what those features are any why they are required. (Be specific)
As mentioned above, Endress+Hauser (EH) electromagnetic flow meters are a unique
product and Collier County (the County) has had excellent experience with them. EH flow
meters are Ethernet ready and can plug into the County SCADA wide area network without
a conversion device to convert from analog to digital. A few other meters claim to be
Ethernet ready, but they use internal conversion modules to accomplish this. In addition,
the County standard programmable logic controllers (PLCs) are manufactured by
Rockwell. EH has a partnership with Rockwell that makes integration of these meters with
the Rockwell PLCs seamless. This seamless integration avoids the need for County staff
to do additional programming to accommodate the meters. There are several other
electromagnetic meters traditionally used in wastewater applications (e.g. Badger and
Rosemount) that accomplish the measurement function as well as the EH meters.
However, the Badger and Rosemount meters lack the full Ethernet compatibility and the
ability to seamlessly integrate with County Rockwell PLCs.
5. Provide information on other models available and why they were rejected. Provide
brand name, model, vendor name, date and name of each resource contacted. To
“exactly match existing equipment” or to “inter-member (connect) with existing
equipment” is not normally an acceptable justification for sole brand. When you
determine this is a justified factor that should b e considered, the quantity,
manufacturer, brand, model, property number of the existing equipment, and
necessity for “interfacing” must be provided.
The County considered the Badger M2000 electromagnetic flow meter. It lacks direct
Ethernet plug in capability and requires additional programming once connected to the
County Rockwell PLCs. Also considered were the Rosemount 8700 Series Flanged
Flowtube Sensors. These sensors presented the same limitations as the Badger M2000
meters.
16.C.2.b
Packet Pg. 641 Attachment: Business Case - Endress Hauser -Trinova (4947 : Recommendation to authorize a single-source waiver to TriNova Inc.)
6. Provide product listing of sole/single sourced items you are purchasing.
Endress+Hauser PROMAG meters for water reclamation facilities, selected well
sites, master pump stations and larger IQ Water customer meters.
Chemical feed pumps.
Commissioning services for these meters.
Miscellaneous parts for these meters and feed pumps.
Warranty and repair services for the above.
EH sells its products through a network of distributors. Tri-Nova is the sole source
distributor of EH products in Florida.
16.C.2.b
Packet Pg. 642 Attachment: Business Case - Endress Hauser -Trinova (4947 : Recommendation to authorize a single-source waiver to TriNova Inc.)