Agenda 03/15/2018 PELICAN BAY SERVICES DIVISION
Municipal Services Taxing and Benefit Unit
NOTICE OF PUBLIC MEETING THURSDAY, MARCH 15, 2018
THE BUDGET COMMITTEE OF THE PELICAN BAY SERVICES DIVISION
WILL MEET ON THURSDAY, MARCH 15th AT 8:30 AM AT THE PBSD
OFFICE LOCATED AT 801 LAUREL OAK DRIVE, SUITE 302, NAPLES,
FL.
AGENDA
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 8/30/17 meeting minutes
5. Audience comments
6. Budget schedule
7. Recap of existing budget and forecasts
8. Preliminary FY 2019 budget
9. Proposed Fleet replacements and capital equipment list
10. Proposed capital projects — additions/deletions
11. Other Business
12. New Business
13. Adjourn
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE(3)MINUTES
PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON
SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO
THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING
IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS
BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE
MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY
AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A
DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING
YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE
PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT
PELICANBAYSERVICESDIVISION.NET.
Budget Committee of the Pelican Bay Services Division
August 30,2017 Minutes
Mr. Streckenbein motioned, Mr. Dawson seconded to approve the agenda as
presented. The motion carried unanimously.
AUDIENCE COMMENTS
None
FY2018 APPROVED BUDGET
Mr. Shepherd commented on three variances noted in the July financial reports including
(1) $17,000 unfavorable variance in herbicides/chemicals, (2) $10,000 unfavorable variance in
landscape materials, and (3) $11,000 favorable variance in mulch. He commented on a graph
(included in the agenda packet) of PBSD assessments from 2005 to 2018 vs. the projected CPI
adjusted 2005 assessment over 13 years, resulting in a $14 million revenue shortfall over this
time period. Mr. Shepherd commented on a schedule of 7 similar neighborhoods (included in
the agenda packet), which clearly identifies Pelican Bay as the low cost provider of services. He
commented on the PBSD ordinance which identifies our responsibilities, without any mention of
these responsibilities being conditional upon availability of funds.
FORWARD PLAN FOR ADDRESSING DEFERRED MAINTENANCE/INITIATIVES
SIDEWALKS
Mr. Shepherd commented on the possibility of the PBSD taking over sidewalk
responsibility, and the replacement and maintenance cost information contained in the agenda
packet which included:
• The Landscape & Safety Committee has determined that the County maintenance of PB
sidewalks is inadequate.
• The cost to replace asphalt sidewalks with concrete is estimated at $3,385,800.
• If spread over six years, the annual cost would be approximately $564,300/year, or a
millage rate of.0899 mils.
• The estimated mil rate required to support sidewalk maintenance is .0036 mils.
• Fund 778 could be utilized to fund replacement and maintenance of PB sidewalks.
• The median PB property, valued at $1.4 million, would be required to pay an additional
$38 per year over six years.
Mr. Dorrill commented that he would research whether the PBSD would need to follow
the current Land Development Code which requires sidewalks on both sides of county roads.
Mr. Streckenbein suggested that the PBSD provide more opportunities for PB residents to
weigh in on this issue. Mr. Dorrill commented that an advertised public hearing would be
required to amend the PBSD ordinance.
The committee members expressed differing views on whether the PBSD should
continue to accrue for future street lighting expenses.
LAKE BANK EROSION
The committee discussed future funding requirements for lake bank repairs, based on the
analysis and spreadsheet prepared by our engineer ABB, which documented and ranked the lake
2
Budget Committee of the Pelican Bay Services Division
August 30,2017 Minutes
bank conditions of 44 Pelican Bay lakes along with cost estimates using four different methods
of remediation.
BEACH"SUPER RENOURISHMENT"
The committee discussed methods of funding a possible beach "super renourishment"
program, under consideration for the future by the County, which would increase beach width
from 100 feet to 150 feet, and would raise the elevation of the sand by approximately one foot.
GIS LAYER MAPPING
Mr. Shepherd commented on the benefits of utilizing GIS layer mapping software. Mr.
Dorrill suggested that the County Property Appraiser and/or Public Utilities may be able to
provide a GIS base for the PBSD to add on to.
FACILITY REPLACEMENT
Mr. Shepherd commented on facility replacement needs including, (1) the PBSD has
outgrown the existing outdated maintenance facility, and (2) the replacement of premium office
space for administrative staff in the SunTrust building by office space in one PBSD facility may
be more cost effective. Mr. Dorrill commented that staff has had recent discussions with County
Public Utilities on possible facility replacement/improvements; a revised site development plan
is expected shortly.
TRANSITION FROM TEMP TO FULL-TIME EMPLOYEES
Mr. Shepherd commented on future transitioning from unproductive temporary laborers
to full-time County employees. Mr. Dorrill commented that an Executive Summary, requesting
approval to hire three full-time employees to replace three full- time temporary laborers, and the
related budget amendments have been prepared, and are ready to be submitted to the County
Manager's Office.
OTHER BUSINESS
None
ADJOURNMENT
The meeting was adjourned at 10:07 a.m.
Mike Shepherd, Chairman
Minutes approved [ 1 as presented OR F 1 as amended ON F 1 date
3
Agenda item#6
Page 1 of 1
FY 2019 BUDGET SCHEDULE
Mar. 13, 2018 County Budget Policy to BCC for approval
Mar. 15, 8:30 a.m. First PBSD Budget Committee Meeting
(PBSD Office)
Mar/April 2018 Budget Committee Meeting
Apr. ®, 2018, Review and approve proposed FY 2019 budget for
(Community Center) presentation to the PBSD board at their May 2nd, 2018
meeting.
May 2, 2018 Full PBSD Board pproval
May 25, 2018 County Manager's review
June 21 & 22, 2018 BCC Budget Workshop & Wrap-up.
Sept. 6 & 20, 2018 Budget Public Hearings 5:05 p.m.
Agenda item#7
Page 1 of 7
FY 2018 BUDGET TO ACTUAL EXPENSES FUND 109
3/1/2018
Expenses To
WATER MGMT ADM Budget Date % Tot
PAYROLL EXPENSE 77,200.00 28,705.46 37.18%
IT CAP ALLOCATION 1,200.00' 600.00 • 50.00%
IT OFFICE AUTOMATION/BILLING 7,600.00 .• 3,750.00 • 49.34%
MNT. SITE ASSESSMENT 13,600.00 i 0.00%
EMER MAINT AND REPAIR 3,500.00 0.00%
INDIRECT COST REIMBURSE 119,200.00 2 59,600.00 50.00%
OTHER CONTRACTUAL 51,000.0014,296.15 28.03%
TELEPHONE 5,200.00 P 1,167.58 22.45%
POST FREIGHT UPS 1,200.00 0.00%
RENT BUILDINGS 12,000.00 6,083.70 50.70%
RENT EQUIPMENT 2,600.00 P 469.69 P 18.07%
INSURANCE GENERAL 900.00. 450.00 50.00%
PRINTING 1,800.00 " 0.00%
CLERKS RECORDING 1,000.00 0.00%
LEGAL ADVERTISING 1,000.00 0.00%
OFFICE SUPPLIES 1,500.00 173.34 11.56%
OTHER TRAINING EDUCATION 2,000.00 0.00%
WATER MGMT FLD OP '
zv
PAYROLL EXPENSE 149,000 00 57,891.79 38.85%
ENGINEERING FEES 116,969.00 37,527.10 2 32.08%
IT OFFICE AUTOMATION 400.00 200.00 50.00%
FLOOD CONTROL SWALE MNT 43,000.00 ' 11,745.00 27.31%
FLOOD CONTROL REPLANTING 8,500 00 I 0.00%
FLOOD CONTROL WQ SUPPLIES 3,500.00 1 0.00%
PLAN REVIEW SERVICES 1,500.00! 0.00%
INTERDEPT PAYMENT 19,000.00 726.163.82%
OTHER CONTRACTUAL 11,700.00 439.75 1 3.76%
TEMPORARY LABOR 78,600.00 28,567.04 36.34%
CELLULAR TELEPHONE 1,800.00 700.54 38.92%
TRASH AND GARBAGE 5,500.00 571.15 • 10.38%
INSURANCE GENERAL 2,800.00 1,400.00 50.00%
AUTO INSURANCE 1,000.00 500.00 50.00%
BUILDING REPAIRS/MNT 500.00 0.00%
TREE TRIMMING 129,338.00 23,438.00 18.12%
FLEET MNTC.&PARTS' 29,300.00 p 5,429.28 18.53%
OTHER EQUIP REPAIRS 1,500.00 60.07 4.00%
CLOTHING RENTAL 1,600 00 1,028.33 I5 64.27%
PERSONAL SAFETY EQUIP 1,000 00 306.17. 30.62%
FERT HERB CHEM 135,500.00 1,272.00E 0.94%
FUEL AND LUB ISF 1,800.00 667.83 37.10%
Agenda item#7
Page 2 of 7
OTHER OPERATING SUPPLIES 2,500.00 945.88 37.84%
ROW BEAUTIFICATION ADM
PAYROLL EXPENSE 78,800.00 ' 29,505.01 • 37.44%
IT CAPITAL 1NTERFUND TRANS 5,500.00 1 5,500.00 100.00%
IT OFFICE AUTOMAT 300.00 150.00 50.00%
EMER MAINT AND REPAIRS 4,500.00, 87.49 1.94%
OTHER CONTRACTUAL 51,800.00 14,060.80 27.14%
STORAGE CONTRACTOR 800.00 ' 275.50 34.44%
TELEPHONE 5,200.00• 1,172.59„ 22.55%
POST FREIGHT UPS 2,080.00 2 80.00 3.85%
RENT BUILDINGS 12,300.00 1 6,267.84 50.96%
RENT EQUIPMENT 2,700.00 483.93! 17.92%
INSURANCE GENERAL 500.00 250.00 50.00%
PRINTING 2,300.00 0.00%
CLERKS RECORDING 1,200.00 0.00%
LEGAL ADVERTISING 1,200.00< 0.00%
OFFICE SUPPLIES 2,000.00 454.00 22.70%
OTHER TRAINING EDUCATION 8,500.00 1,386.26- 16.31%
ROW BEAUT FIELD
PAYROLL EXPENSE 1,199,300.00 419,293.82 34.96%
IT CAP ALLOCAT 1,200.00 a 600.00 a 50.00%
IT OFFICE AUTOMAT 13,500.00 4 6,750.00 50.00%
WATER USAGE 131,200.00 33,221.48 25.32%
EMER MA1NT AND REPAIRS 3,300 00 0.00%
LANDSCAPE INCIDENTALS 2,500 00 • 325.79 : 13.03%
OTHER CONTRACTUAL 13,000.00 • 16,163.75 124.34%
PEST CONTROL 1,000.00 0.00%
TEMPORARY LABOR 447,100.00 171,170.38 38.28%
MOTOR POOL RENTAL 200.00 0.00%
CELLULAR TELEPHONE 4,500.00 844.71 18.77%
ELECTRICITY 8,500.00 954.14 11.23%
TRASH AND GARBAGE 16,500.00 1,433.40 8.69%
RENT EQUIPMENT 5,000.00 600.10 12.00%
INSURANCE GENERAL 10,300.00 5,150.00 1 50.00%
AUTO INSURANCE 12,700.00 6,350.00 50.00%
INSURANCE CLAIMS 0.00 1 0.00%
BUILDING REPAIRS/MNT 500.00 j 0.00%
SPRINKLER SYSTEM 25,000.00 9,859.53 39.44%
MAINTENANCE LAND 75,000.00 1 19,126.35 25.50%
TREE TRIMMING 295,000.00 125,838.00 42.66%
LANDSCAPE MATERIALS 165,232.50 14,078.14 8.52%
ROAD BIKEPATH REPAIRS 7,500.00: 0.00%
FLEET MAINT&PARTS 80,100.00 26,718.73 33.36%
LICENSES AND PERM 1,700.00 1 0.00%
CLOTHING RENTAL 12,000.00 3,384.69 28.21%
Agenda item#7
Page 3 of 7
PERSONAL SAFETY EQUIP 5,000.00 886.84 . 17.74%
FERT HERB CHEM 140,000.00 27,271.70 19.48%
FUEL AND LUB ISF 37,500.00 13,083.16 34.89%
MINOR OPERATING EQUIP 12,000.00 1,415.81 11.80%
OTHER OPERATING SUPPLIES 11,000.00,- 6,186.83 56.24%
PAINTING SUPPLIES 500.00 `. 0.00%
TRAFFIC SIGNS • 50,000.00 3,000.00! 6,00%
TOTAL OPER EXPENSES 4,0'16,319.50 1,262,092.78
CAPITAL EXPENDITURES
WMG-ADM & FLD 1,000.00 0.00%
CB-ADM & FLD 203,000.00 139,240.43 68.59%
TOTAL CAPITAL 204,000.00 139,240.43
NON OPERATING EXPENSES
PA BUDGET TRANS 69,800.00 57,550.63 82.45%
TC BUDGET TRANS 124,400.00 74,065.03 59.54%
TOTAL NON OPER EXP 194,200.00 131,615.66
GRAND TOTAL 4,414,519.50 !; 1,532,948.87
RESERVES
Reserve for Contingencies 438,200.00
Reserve for Capital 180,000.00
Reserve for Attrition -27,200.00
REVENUE
Revenue Reserve -203,700.00
WATER MGMT ASSESSMENT 1,010,800.00 920,267.72 I 91.67%
ROW COMM BEAU ASSESSMENT 3,056,500.00 I 2,782,983.72 t 91.66%
INTEREST 6,500.00. 11,273.71.I 108.35%
RECAP OF FY 18 ASSESSMENT
WMG $ 132.73
ROW $ 401.36
CLAM BAY FUND 320 $ 21.08
CAPITAL PROJECTS FUND 322 $ 97.69
COST PER ERU Based on 7,615.29 $ 652.86
Agenda item#7
Page 4 of 7
FY 2018 STREET LIGHT BUDGET TO ACTUAL
3/1/2018
Expenses To
STREET LIGHT ADM Budget 1 Date % Tot
PAYROLL EXPENSE 77,900.00 28,775.28 36.94%
IT OFFICE AUTOMATION 300.00e 150.00 50.00%
INDIRECT COST REIMBURSE 11,000.00 5,500.00 50.00%
OTHER CONTRACTUAL 35,100.00 12,745.80' 36.31%
STORAGE CONTRACTOR 800.00 275.50 34.44%
TELEPHONE 5,200.00 851.15 16.37%
POST FREIGHT UPS 1,500.00 0,00%
RENT BUILDINGS 12,000.00 ! 6,083.70 50.70%
RENT EQUIPMENT 2,600.00 469.69 ` 18.07%
INSURANCE GENERAL 400.00 200.00 50.00%
OFFICE SUPPLIES 800.00 173.34 21.67%
STREET LIGHT FLD
PAYROLL EXPENSE 71,200.00 29,141.70 40.93%
ENGINEERING FEES 20,000.00 0.00%
IT OFFICE AUTOMATION 200.00 100.00 50.00%
EMER MAINT AND REPAIR 9,600.00 I # 0.00%
OTHER CONTRACTUAL 800.00 214.75 26.84%
TEMPORARY LABOR 41,000.00 14,408.53 35.14%
CELLULAR TELEPHONE 1,500.00 700.54 j 46.70%
ELECTRICITY 30,000.00 15,432.05 51,44%
RENT EQUIPMENT 1,800 00 0.00%
INSURANCE GENERAL 900.00 450.00 50.00%
AUTO INSURANCE 900.00 > 450.00 50.00%
BLDG. REPAIRS/MNT 500.00 0.00%
FLEET MNTC. &REPAIRS 10,700.00 'I 940.44 8.79%
OTHER EQUIP REPAIRS 500.00 58.72 11.74%
PERSONAL SAFETY EQUIP 800.00
289.28 � 36.16%
FUEL AND LUB ISF 800.00 395.95 e 49.49%
ELECTRICAL CONTRACTORS 62,200.00 ' 0.00%
LIGHT BULBS BALLASTS 136,800.00 3,945.47- 2.88%
TOTAL OPER EXPENSES 537,800.00 121,751.89
CAPITAL EXPENDITURES
ADMIN&FIELD 0.00
NON OPERATING EXPENSES
PA BUDGET TRANS 10,700.00 0.00%
Agenda item#7
Page 5 of 7
TC BUDGET TRANS 16,700.00 10,311.02 61.74%
TOTAL NON OPER EXPENSES 27,400.00 10,311.02
GRAND TOTAL 565,200.00 132,062.91
RESERVES
Reserve for Contingencies 192,800.00
Reserve for Capital 68,600.00
Reserve for Future Const 900,000.00
REVENUE
Revenue Reserve -28,400.00
Millage at.0857 564,400.00 513,392.51 91.46%
Interest 2,500.00 4,543.19 192.14%
Agenda item#7
Page 6 of 7
FY 2018 CLAM BAY BUDGET TO ACTUAL
3/1/2018
Amended Expenses
Clam Bay Expenses Budget To Date % Tot
ENGINEERING FEES 114,012,66 15,442.25 Y 13.54%
OTHER CONTRACTUAL 50,681,89 `' '; 0.00%
TREE TRIMMING 24,790.00 0.00%
OTHER EQUIP REPAIRS/MNTC 1,577.77 , 0.00%
PHOTO PROCESSING 26,608.60 7,600.00 U 28.56%
MINOR OPERATING EQUIP 9,688.01 0.00%
OTHER OPERATING SUPPLIES 2,000.00 = = 0.00%
TOTAL OPER EXPENSES 229,358.93
CAPITAL EXPENDITURES
IMPROVEMENTS GENERAL 8,400.00 4 0.00- 0.00%
TOTAL CAPITAL 8,400.00
NON OPERATING EXPENSES
PA BUDGET TRANS 2,500.00 2,182 77 87.31%
TC BUDGET TRANS 4,500.00 2,924.22 64.98%
TOTAL NON OPER EXPENSES 7,000.00 5,106.99
GRAND TOTAL 244,758.93 28,149.24
RESERVES
Rolled Projects 64,258.93
Carry Forward 27,600.00
Revenue Reserve -8,100.00
83,758.93
REVENUE
Assessment 160,500.00 146,210.76 91.10%
Interest 500.00 725.86 145.17%
COST PER ERU Based on 7,615.29 $ 21.08
Agenda item#7
Page 7 of 7
FY 2018 CAPITAL PROJECTS BUDGET TO ACTUAL
3/1/2018
Amended - Expenses
Landscape Improvement Proj Budget To Date % Tot
ENGINEERING FEES 38,211.32 939.75 2.46%
OTHER CONTRACTUAL 164,050.42 : 74,329.00 45.31%
RENT EQUIPMENT 1,800.00 1,800.00 M 100.00%
LANDSCAPE MATERIALS 165,224.55 44,903.50 27.18%
OTHER OPERATING SUPPLIES 325.52 a 0.00%
SIGNS 20,971.00 0.00%
N BERM RESTORATION 50,000.00
LAKE AERATION 104,588.00 a. 0.00%
rr
IRRIGATION 226,852.95 169,946.22 74.91%
FIELD SITE IMPROVEMENTS 25,487.91 0.00%
LAKE BANK ENHANCEMENTS 534,249.82 l 0.00%
n
BEACH RENOURISHMENT 209,650 18
HURRICANE IRMA 290,904.111 137,886.55
NON OPERATING EXPENSES
PA BUDGET TRANS 10,000.00 R 10,109.68 101.10%
TC BUDGET TRANS 20,000.00 '; 13,543.73 67.72%
TOTAL NON OPER EXPENSES 30,000.00 F 23,653.41
GRAND TOTAL 1,862,315.78 453,458.43
RESERVES
Rolled Projects 1,075,449.85
Carry Forward 20,000.00
Revenue Reserve -37,400.00
REVENUE
Assessment 743,900.001 677,186.67 91.03%
Interest 5,000.00 . 6,171.50 r
h 123.43%
COST PER ERU Based on 7,615.29 $ 97.69
Agenda item#8
PBSD Page 1 of 5
Budget Workshop-FY 2019
109
Community
Beautification
FY2019
Budget Forecast Proposed Commentary
Personnel Services $1,278,100 $1,100,000 $1,313,900
Administration: $0
IT Capital Program $5,500 $5,500 $5,500
Other Contractual Services $51,800 $53,300
Added Sheriff Patrols($15,000) $0
Neil's Contract($28,900) $0
Tax Roll Annual Work($3,900) $0
Storage Contractor $800 $840 $900
Telephone-Service Contracts $2,200 $1,000 $2,200
Telephone-Direct Line $3,000 $2,000 $3,000
Postage,Freight&Ups $2,000 $1,200 $2,000
Rent-Buildings $12,300 $12,400 $12,700
Rent-Equipment $2,700 $2,650 $2,800
insurance-General $500 $500 $0
Mntc.Site Ins.&Assessment Fees $13,600 $13,600 $13,600
(rent for Marion's Shop) $0
Information Tech Automation Allocation $300 $300 $300
Printing or Binding-Outside Vendors $2,300 $1,800 $2,300
Legal Advertising $1,200 $800 $1,200
Clerks Recording Fees,Etc. $1,200 $500 $1,200
Office Supplies-General $2,000 $1,850 $2,100
Other Training&Educational Exp. $8,500 $8,500 $8,800
Other Operating Supplies $0 $0
Emergency Maintenance&Repairs $4,500 $0 $4,700
Field Services: $0
Engineering $0
Plan Review Fees $0 $0
Electrical Contractors $0 $0
Other Contractual Services $13,000 $18,800 $18,400
Holiday Decorations($12,000) $0
Aeration System Maintenance $0
Fuel Station Lease$3,000) $0
Landscape Incidentals $2,500 $1,800 $2,600
Pest Control $1,000 $0 $1,100
Tree Trimming $295,000 $295,000 $303,300
Temporary Labor $447,100 $410,800 $459,700
Berm&Swale Maintenance $0 $0
Boat Launch Improvements($48,000) $0
Water Use Charges $131,200 $104,000 $131,200
Landscape Materials $160,500 $160,500 $165,000
Cettuar Telephones/Radios $4,500 $3,850 $4,700
Trash&Dumpster Fees $16,500 $13,400 $17,000
Water Quality Testing $0 $0
Insurance-Vehicles $12,700 $12,700 $12,700
Insurance-General $10,300 $10,300 $10,300
Bldg.Repairs/Mntc. $500 $50 $600
TV Cable/internet $1,200 $0 $0
Electricity $8,500 $4,400 $8,500
Fertilizers,Herbicides,Chem $140,000 $140,000 $144,000
Sprinkler System Maint $25,000 $23,600 $25,700
Mulch $75,000 $66,000 $77,100
Equipment Rental $5,000 $4,200 $5,200
Licenses and Permits $1,700 $200 $1,800
Fleet Repairs,Maintenance&Fuel $117,800 $117,800 $121,100
Road and Crosswalk Repairs $7,500 $7,000 $7,800
Photo Processing(Aerial) .$0 $0
Minor Operating Equipment $12,000 $10,000 $12,400
Employee Uniforms $12,000 $9,400 $12,400
Other Operating Supplies $11,000 $12,800 $11,400
Light,Bulb and Ballast $0 $0
LED Replacement Bulbs($120,000) $0
Personal Safety Equipment $5,000 $3,200 $5,200
Paint supplies $500 $0 $600
Traffic Signs $50,000 $7,200 $51,400
Emergency Maintenance&Repairs $3,300 $0 $3,400
Beach Renourishment $0
Capital Outlay $"_03,000 $200,000 $171,400
Agenda item#8
PBSD Page 2 of 5
Budget Workshop-FY 2019
190
Water
Management
FY2019
Budget Forecast Proposed Commentary
Personnel Services $226,200 $232,500
Administration:
Indirect Cost Reimbursements $119,200 $122,500
Other Contractual Services $51,000 $42,500 $52,400
Added Sheriff Patrols($15,000)
Neil's Contract$28,900)
Tax Roll Annual Work($3,900)
Storage Contractor
Telephone-Service Contracts $2,200 $1,000 $2,200
Telephone-Direct Line $3,000 $2,000 $3,000
Postage,Freight&Ups $1,200 $900 $1,200
Rent-Buildings $12,000 $12,100 $12,300
Rent-Equipment $2,600 $2,550 $2,700
Insurance-General $900 $900 $900
Mntc.Site Ins.&Assessment Fees $13,600 $13,600 $13,600
(rent for Marion's Shop)
Information Tech Automation Allocation $8,800 $8,800 $8,800
Printing or Binding-Outside Vendors $1,800 $1,000 $1,900
Legal Advertising $1,000 $1,000 $1,000
Clerks Recording Fees,Etc. $1,000 $800 $1,000
Office Supplies-General $1,500 $1,200 $1,500
Other Training&Educational Exp. $2,000 $2,000 $2,100
Other Operating Supplies
Emergency Maintenance&Repairs $3,500 $0 $3,600
Field Services: $0
Engineering $116,969 $116,000 $120,200
Plan Review Fees $1,500 $1,500
Electrical Contractors $0 $0
Other Contractual Services $11,700 $12,000
Holiday Decorations($8,000) $0
Aeration System Maintenance $0
Fuel Station Lease$6,000) $0
IT Office Auto $400 $400 $400
Post Control
Tree Trimming $129,338 $125,000 $133,000
Temporary Labor $78,600 $68,640 $80,800
Berm&Swale Maintenance $43,000 $38,200 $44,200 Per Lisa$I56K for on going maintenance
Boat Launch Improvements($25,000) $0
Water Testing Supplies
Flood Control Liberals $8,500 $8,700
CelluarTelephones/Radios $1,800 $1,600 $2,100
Trash&Dumpster Fees $5,500 $5,500 $5,700
Water Quality Testing $22,500 $22,500 $23,100
Insurance-Vehicles $1,000 $1,000 $1,000
Insurance-General $2,800 $2,800 $2,800
Bldg.Repairs/Mntc. $500 $100 $500
TV Cable/Internet
Electricity
Fertilizers,Herbicides,Chem $135,500 $135,500 $139,300
Sprinkler System Maint $0 $0
Mulch $0 $0
Equipment Rental $0 $0
Licenses and Permits $0 $0
Fleet Repairs,Maintenance&Fuel $32,600 $32,600 $33,500
Road and Crosswalk Repairs $0 $0
Photo Processing(Aerial) $0 $0
Minor Operating Equipment $0 .$0
Employee Uniforms $1,600 $1,600 $1,600
Other Operating Supplies $2,500 $2,500 $2,600
Light,Bulb and Ballast $0 $0
LED Replacement Bulbs($120,000) $0
Personal Safety Equipment $1,000 $950 $1,000
Paint supplies $0 $0
Traffic Signs $0 $0
Emergency Maintenance&Repairs $0 $0
Beach Renourishment $0
Capital Outlay $1,000 $35,000 SIK Admin/S34K Spray Truck
Agenda item#8
PBSD Page 3 of 5
Budget Workshop-FY 2019
778
Street
Lights
FY2019
Budget Forecast Proposed Commentary
Personnel Services $149,100 $149,100 $153,300
Administration:
Indirect Cost Reimbursements $11,000 $11,000 $11,300
Other Contractual Services $35,100 $32,000 $36,100
Added Sheriff Patrols
Neil's Contract
Other Contractual Services
Storage Contractor $800 $840 $900
Telephone-Service Contracts $2,200 $1,000 $2,200
Telephone-Direct Line $3,000 $1,200 $3,000
Postage,Freight&Ups $1,500 $1,000 $1,500
Rent-Buildings $12,000 $12,100 $12,300
Rent-Equipment $2,600 $2,550 $2,700
Insurance-General $400 $400 $400
Mntc.Site Ins.&Assessment Fees $0
(rent for Marion's Shop)
Information Tech Automation Allocation $300 $300 $300
Printing or Binding-Outside Vendors $0
Legal Advertising $0
Clerks Recording Fees,Etc. $0
Office Supplies-General $800 $600 $800
Other Training&Educational Exp. $0
Other Operating Supplies $0 $0
Emergency Maintenance&Repairs $0
Field Services:
Engineering $20,000 $15,000 $20,000
Plan Review Fees $0
Electrical Contractors $62,200 $60,900 $63,900
Other Contractual Services $800 $550 $800
Holiday Decorations
Aeration System Maintenance
Fuel Station Lease$6,000)
Landscape Incidentals $0
Pest Control $0
Tree Trimming $0
Temporary Labor $41,000 $38,500 $42,100
Berm&Swale Maintenance $0
Boat Launch Improvements($48,000)
Water Use Charges $0
Landscape Materials $0
Celluar Telephones/Radios $1,500 $1,500 $2,000
Trash&Dumpster Fees $0
Water Quality Testing $0
Insurance-Vehicles $900 $900 $900
Insurance-General $900 $900 $900
Bldg.RepairslMntc. $500 $200 $500
TV Cable/Internet $0
Electricity $30,000 $44,300 $45,000
Fertilizers,Herbicides,Chem $0
Sprinkler System Maint $0
Mulch $0
Equipment Rental $1,800 $1,000 $1,900
Licenses and Permits $0
Fleet Repairs,Maintenance&Fuel $12,000 $12,000 $12,300
Road and Crosswalk Repairs $0
Photo Processing(Aerial) $0
Minor Operating Equipment SO
Employee Uniforms $0
Other Operating Supplies $0
Light,Bulb and Ballast $136,800 $14,300 $60,600 LED for Residential Streets
LED Replacement Bulbs($120,000) $30,000
Personal Safety Equipment $800 $720 $800
Paint supplies $0
Traffic Signs $0
Emergency Maintenance&Repairs $9,600 $9,600 $9,900
Beach Renourishrnent
Capital Outlay $0
Agenda item#8
PBSD Page 4 of 5
Budget Workshop-FY 2019
320
Clam Bay
System
Amended FY2019
Budget Forecast Proposed Commentary
Personnel Services
Administration:
Indirect Cost Reimbursements
Other Contractual Services
Added Sheriff Patrols($30,000)
Neil's Contract
Other Contractual Services
Storage Contractor
Telephone-Service Contracts
Telephone-Direct Line
Postage,Freight&Ups
Rent-Buildings
Rent-Equipment
Insurance-General
Mntc.Site Ins.&Assessment Fees
(rent for Marion's Shop)
Information Tech Automation Allocation
Printing or Binding-Outside Vendors
Legal Advertising
Clerks Recording Fees,Etc.
Office Supplies-General
Other Training&Educational Exp.
Other Operating Supplies
Emergency Maintenance&Repairs
Field Services:
Engineering $114,013 $126,000 ET-Clam Bay Monitoring(Ill)
Plan Review Fees
Electrical Contractors
Other Contractual Services $50,682
H&M Monthly Tidal Data/aerials $9,000
H&M Ann'l Bathymetric/Clam Pass Mont $16,500 (lit)
WQ Monitoring/Reports $31,880 THA
Mangrove Die-Off Area Monitoring-THA $8,625 (Ill)
Pest Control
Tree Trimming/Exotic Mntc. $24,790 $27,000 $29,000 S I8K(I I I)
Temporary Labor
Berm&Swale Maintenance
Hand Dug Channel Mntc. $55,000 Includes 55K for mapping
Water Use Charges
Landscape Materials
Celluar Data Charges Verizon $1,680
Trash&Dumpster Fees
Water Quality Testing $18,500 County Lab
Insurance-Vehicles
Insurance-General
Bldg.Repairs/Mntc.
TV Cable/Internet
Electricity
Fertilizers,Herbicides,Chem
Sprinkler System Maint
Mulch
Equipment Repairs $1,578
Licenses and Permits
Fleet Repairs,Maintenance&Fuel
Road and Crosswalk Repairs
Photo Processing(Aerial) $26,609 $15,200 $7,600
Minor Operating Equipment $9,688
Employee Uniforms
Other Operating Supplies-Web Hosting $2,000 $720 Locher
Light,Bulb and Ballast
LED Replacement Bulbs($120,000)
Personal Safety Equipment
Paint supplies
Traffic Signs
Emergency Maintenance&Repairs
County Fees $7,000 $7,000
Capital Outlay $8,400
RESERVES $44,000
Agenda item#8
PBSD Page5of5
Budget Workshop-FY 2019
322
Capital
Projects
FY2019
Budget Forecast Proposed Commentary
Personnel Services
Administration:
Indirect Cost Reimbursements
Other Contractual Services
Added Sheriff Patrols($30,000)
Neil's Contract
Other Contractual Services
Storage Contractor
Telephone-Service Contracts
Telephone-Direct Line
Postage,Freight&Ups
Rent-Buildings
Rent-Equipment
Insurance-General
Mntc.Site Ins.&Assessment Fees
(rent for Marion's Shop)
Information Tech Automation Allocation
Printing or Binding-Outside Vendors
Legal Advertising
Clerks Recording Fees,Etc.
Office Supplies-General
Other Training&Educational Exp.
Other Operating Supplies
Emergency Maintenance&Repairs
Field Services:
Engineering
Plan Review Fees
Electrical Contractors
Other Contractual Services $116,000 Irrigation Upgrade
Improvements General Irrigation 51145
Aeration System Maintenance
Fuel Station Lease$6,000)
Landscape Incidentals
Pest Control
Tree Trimming
Temporary Labor
Berm&Swale Maintenance $150,000 N Bertin$50K;Lake Bank S I00K
Projects 50107&51026
Water Use Charges
Landscape Materials 50066 $175,000 $175,000 Landscape Improvement Project
Celluar Telephones/Radios
Trash&Dumpster Fees
Water Quality Testing
Insurance-Vehicles
Insurance-General
Bldg.Repairs/Mntc.Field 50143 $40,000
TV Cable/Internet
Electricity
Fertilizers,Herbicides,Chem
Sprinkler System Maint
Mulch
Equipment Rental
Licenses and Permits
Fleet Repairs,Maintenance&Fuel
Road and Crosswalk Repairs
Photo Processing(Aerial)
Minor Operating Equipment
Employee Uniforms
Other Operating Supplies
Light,Bulb and Ballast
LED Replacement Bulbs($120,000)
Personal Safety Equipment
Paint supplies
Traffic Signs
Emergency Maintenance&Repairs
Beach Renourishment $220,500
Capital Outlay
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Agenda item#9
Page 2 of 2
CAPITAL EQUIPMENT LIST
$ 34,000 Replacement pickup for CC2-060
$ 40,000 Replacement pickup for CC2-495
$ 15,500 Replacement Kubota for CC2-612
$ 52,000 Skid steer with bucket, grapple, forks
$ 30,000 Replacement lift for 20001323 lift purchased in 8/2000
$ 18,000 Stump grinder
$ 1,200 Concrete Saw
$ 2,000 Pressure Washer
$ 2,500 Air Compressor
$ 5,000 Generator
$ 5,200 Sod cutter
$ 205,400
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