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Minutes 12/07/2017 PELICAN BAY SERVICES DIVISION AD HOC COST SAVING STRATEGIES COMMITTEE MEETING DECEMBER 7,2017 The Ad Hoc Cost Saving Strategies Committee of the Pelican Bay Services Division met on Thursday, December 7 at 3:00 p.m. at the SunTrust Bank Building, 801 Laurel Oak Drive, Suite 302,Naples, Florida 34108. The following members attended. Ad Hoc Cost Saving Strategies Committee Dave Trecker Mike Shepherd, Chairman Gary Ventress Bohdan Hirniak Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob,Associate Project Manager (absent) Marion Bolick, Operations Manager Barbara Shea, Recording Secretary Also Present Mary Johnson, Pelican Bay Foundation Joe Chicurel, PBSD Board Susan O'Brien, PBSD Board Tom Cravens, PBSD Board Scott Streckenbein, PBSD Board APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Audience comments 5. Walkway Discussions a. Power Point presentation on existing Pelican Bay walkways b. Discussion of existing walkway condition c. Future options, including potential for conversion to concrete, expansion of width, and addition of walkways where none currently exist d. Potential for PBSD management—costs & funding e. Liability considerations f. BCC receptivity 6. Proposed Ordinance changes a. Sidewalk responsibility b. Lifetime term limits for Chairman c. Requirement of representative from PBF d. Potential risks associated with Ordinance modifications—Plan"B" e. BCC receptivity 7. Forward Plan/Recommendations 8. Adjournment 1 Pelican Bay Services Division Ad Hoc Cost Saving Strategies Committee Meeting December 7,2017 THE MEETING CONVENED AT 3:18 P.M. ROLL CALL All members were present and a quorum was established AGENDA APPROVAL Mr. Hirniak motioned, Mr. Ventress seconded to approve the agenda as presented. The motion carried unanimously. AUDIENCE COMMENTS Ms. O'Brien commented on an engineer's June 2015 $3.5 million estimate of cost to replace PB asphalt sidewalks with concrete, which has not been reviewed by the PBSD Board. Mr. Shepherd commented that for the purposes of this meeting, the committee would only be contemplating taking over responsibility for existing asphalt walkways. WALKWAY DISCUSSIONS PRESENTATION ON EXISTING PELICAN BAY WALKWAYS Mr. Shepherd provided a photo presentation on the existing poor condition of our asphalt sidewalks, which showed (1) all of our sidewalks have multiple layers of asphalt, (2) sidewalks varying in width from 3 to 6 feet, (3) sidewalks with varying placement, (4) sidewalks in need of repair, exhibiting spalling, edge crumbling, huge edge drop-offs, surface fracturing and root lift. POTENTIAL FOR PBSD MANAGEMENT—COSTS AND FUNDING Committee discussion included the following highlights: • The County is clearly not providing adequate sidewalk maintenance to the PB community. • The PBSD Budget Committee estimated $15,000-22,000/year for annual sidewalk maintenance. • The PBSD could petition the County for an annual contribution to the PBSD in exchange for the takeover of PB sidewalk maintenance. • An ordinance change is required to obtain the authority for sidewalk maintenance. • Sidewalk maintenance could be funded out of Fund 778, with a redefined fund purpose. Ms. O'Brien commented that this ad-valorem funding mechanism would most affect the commercial property owners. • Estimated required annual funding is .0036 mils. • A median home in PB with a taxable value of$421,000 would pay $1.52/year. • The estimated cost to replace existing asphalt walkways with concrete is $3,385,000. • Project management of sidewalk maintenance (to be performed by an outside contractor) would be an added responsibility of a PBSD staff member. Mr. Dorrill commented that this additional responsibility could be absorbed by current staff. Ms. O'Brien expressed concerns that our PBSD staff is "maxed out" and commented that additional staffing would be required for this added responsibility. • Mr. Cravens suggested obtaining a contractor estimate of asphalt repair of a respresentative section of sidewalk, to be extrapolated out to the entirety to determine a ballpark total cost of repairs for the entire community. 2 Pelican Bay Services Division Ad Hoc Cost Saving Strategies Committee Meeting December 7, 2017 • Mr. Cravens and Ms. Mary Johnson suggested that it is imperative to seek community input on these issues. LIABILITY CONSIDERATIONS Mr. Shepherd commented that the PBSD would incur no additional liability if it were to take over PB sidewalk responsibility, as the PBSD is under the County umbrella. PROPOSED ORDINANCE CHANGES Dr. Trecker motioned, Mr. Ventress seconded to recommend to the full board that they petition the Board of County Commissioners for a change in our ordinance that would add sidewalk maintenance and replacement to our existing pallet of responsibilities. The motion carried unanimously. Mr. Ventress motioned, Mr. Hirniak seconded to recommend to the full board that they should consider the following three changes to our Ordinance No. 2002- 27 (1) Section Four: In the first sentence, add the words "the installation and maintenance of sidewalks" after "water management," (2) Section Seven: Remove the last two sentences which state "In addition, there shall be 1 non- voting member nominated by the Pelican Bay Foundation in the manner set forth below. This non-voting member shall not be subject to the voting requirements set forth below," (3) Section Eight Paragraph A: In the first paragraph remove "The non-voting member shall be recommended for appointment by the Pelican Bay Foundation. The non-voting member should be an individual who is not related to and who is independent of the other Board members and County employees, with no apparent conflict of interest or appearance of impropriety." In the second paragraph remove "and the non-voting member recommended for appointment by the Pelican Bay Foundation." The motion carried unanimously. Mr. Ventress motioned, Mr. Hirniak seconded to recommend to the full board that they should consider an amendment to Section Eleven of our Ordinance No. 2002-27 whereby paragraph "A" would become "At its earliest opportunity, the membership of the PBSD Board shall elect a chairman and vice chair from among those members willing to serve. Officers' terms shall be for one year. Members may serve up to three terms as chairman and three terms as vice-chair, which may or may not be consecutive. Immediately following the election of a new Board, a chair and vice-chair shall be elected." The motion carried unanimously. ADJOURNMENT The meeting was adjourned at 4:20 p.m. 3 Pelican Bay Services Division Ad Hoc Cost Saving Strategies Committee Meeting December 7,2017 Mike ITS erd, Chairm: Minutes approved [ ] a 'resented OR F 1 as amended ON [ ;3 '7- I !J ] date 4 Thoughts for the Day "The bitterness of poor quality lingers long after the sweetness of low price is forgotten" Benjamin Franklin (January 17, 1706 -April 17, 1790) "Don't tell me what you value, show me your budget, and I'll tell you what you value." Joe Biden, attributed, Social Policy for Effective Practice ORDINANCE NO.2013 -61 AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, AMENDING ORDINANCE NO. 2002-27, AS AMENDED, WHICH CREATED THE PELICAN BAY MUNICIPAL SERVICE TAXING AND BENEFIT UNIT, BY AMENDING SECTION FOUR, PURPOSE AND POWERS, TO CLARIFY THAT BEACH RENOURISHMENT IS ONE OF THE PURPOSES OF THE UNIT; PROVIDING FOR CONFLICT AND SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE OF LAWS AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on May 28, 2002, the Board of County Commissioners (Board), adopted Ordinance No. 2002-27, which superseded, repealed, and consolidated prior ordinances relating to the Pelican Bay Municipal Service Taxing and Benefit Unit("Unit"); and WHEREAS, the Board subsequently amended Ordinance No. 2002-27 by adopting Ordinance No. 2006-05, Ordinance No. 2009-05, and Ordinance 2013-19; and WHEREAS, the Board desires to further amend Ordinance No. 2002-27, as amended, in order to clarify that beach renourishment is one of the purposes of the Unit. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that: SECTION ONE: AMENDMENT TO SECTION FOUR OF ORDINANCE NO. 2002-27, AS AMENDED. Section Four is hereby amended as follows: SECTION FOUR: Purpose; powers. The Unit is formed for the purpose of providing street lighting, water management,beach renourishment, ambient noise management, extraordinary law enforcement service and beautification, including but not limited to beautification of recreation facilities, sidewalk, street and median areas, identification markers, the maintenance of conservation or preserve areas including the restoration of the mangrove forest preserve and to finance the landscaping beautification of only that portion of U.S. 41 from Pine Ridge Road to Vanderbilt Beach Road in the above-described taxing and benefit unit and to that end shall possess all the powers to do all things reasonably necessary to provide such services. The Unit will be solely responsible for advising the County on dredging and maintaining Clam Pass for the purpose of enhancing the health of the affected mangrove forest, and will manage such activities for the County. Words Underlined are added: Words Suliek4lreagh are deleted. 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