Minutes 08/30/2017 BUDGET COMMITTEE
PELICAN BAY SERVICES DIVISION
AUGUST 30,2017
The Budget Committee of the Pelican Bay Services Division met on Wednesday, August 30,
at 9:00 a.m. at the SunTrust Bank Building, located at 801 Laurel Oak Drive, Suite 302, Naples,
Florida 34108. In attendance were:
Budget Committee
Mike Shepherd, Chairman Scott Streckenbein
Joe Chicurel Gary Ventress
Ken Dawson
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager (absent)
Marion Bolick, Operations Manager Barbara Shea, Recording Secretary
Also Present
None
APPROVED AGENDA (AS PRESENTED)
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Audience comments
5. FY2018 Approved Budget—Chairman's comments
6. Forward plan for addressing deferred maintenance/initiatives
a. Sidewalks
b. Lake bank erosion
c. Beach"super renourishment"
d. GIS layer mapping
e. Facility replacement
f. Transition from temp to full-time employees
7. Other Business
8. Adjourn
ROLL CALL
All members were present and a quorum was established
AGENDA APPROVAL
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Budget Committee of the Pelican Bay Services Division
August 30,2017 Minutes
Mr. Streckenbein motioned, Mr. Dawson seconded to approve the agenda as
presented. The motion carried unanimously.
AUDIENCE COMMENTS
None
FY2018 APPROVED BUDGET
Mr. Shepherd commented on three variances noted in the July financial reports including
(1) $17,000 unfavorable variance in herbicides/chemicals, (2) $10,000 unfavorable variance in
landscape materials, and (3) $11,000 favorable variance in mulch. He commented on a graph
(included in the agenda packet) of PBSD assessments from 2005 to 2018 vs. the projected CPI
adjusted 2005 assessment over 13 years, resulting in a $14 million revenue shortfall over this
time period. Mr. Shepherd commented on a schedule of 7 similar neighborhoods (included in
the agenda packet), which clearly identifies Pelican Bay as the low cost provider of services. He
commented on the PBSD ordinance which identifies our responsibilities, without any mention of
these responsibilities being conditional upon availability of funds.
FORWARD PLAN FOR ADDRESSING DEFERRED MAINTENANCE/INITIATIVES
SIDEWALKS
Mr. Shepherd commented on the possibility of the PBSD taking over sidewalk
responsibility, and the replacement and maintenance cost information contained in the agenda
packet which included:
• The Landscape & Safety Committee has determined that the County maintenance of PB
sidewalks is inadequate.
• The cost to replace asphalt sidewalks with concrete is estimated at $3,385,800.
• If spread over six years, the annual cost would be approximately $564,300/year, or a
millage rate of.0899 mils.
• The estimated mil rate required to support sidewalk maintenance is .0036 mils.
• Fund 778 could be utilized to fund replacement and maintenance of PB sidewalks.
• The median PB property, valued at $1.4 million, would be required to pay an additional
$38 per year over six years.
Mr. Dorrill commented that he would research whether the PBSD would need to follow
the current Land Development Code which requires sidewalks on both sides of county roads.
Mr. Streckenbein suggested that the PBSD provide more opportunities for PB residents to
weigh in on this issue. Mr. Dorrill commented that an advertised public hearing would be
required to amend the PBSD ordinance.
The committee members expressed differing views on whether the PBSD should
continue to accrue for future street lighting expenses.
LAKE BANK EROSION
The committee discussed future funding requirements for lake bank repairs, based on the
analysis and spreadsheet prepared by our engineer ABB, which documented and ranked the lake
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Budget Committee of the Pelican Bay Services Division
August 30,2017 Minutes
bank conditions of 44 Pelican Bay lakes along with cost estimates using four different methods
of remediation.
BEACH "SUPER RENOURISHMENT"
The committee discussed methods of funding a possible beach "super renourishment"
program, under consideration for the future by the County, which would increase beach width
from 100 feet to 150 feet, and would raise the elevation of the sand by approximately one foot.
GIS LAYER MAPPING
Mr. Shepherd commented on the benefits of utilizing GIS layer mapping software. Mr.
Dorrill suggested that the County Property Appraiser and/or Public Utilities may be able to
provide a GIS base for the PBSD to add on to.
FACILITY REPLACEMENT
Mr. Shepherd commented on facility replacement needs including, (1) the PBSD has
outgrown the existing outdated maintenance facility, and (2) the replacement of premium office
space for administrative staff in the SunTrust building by office space in one PBSD facility may
be more cost effective. Mr. Dorrill commented that staff has had recent discussions with County
Public Utilities on possible facility replacement/improvements; a revised site development plan
is expected shortly.
TRANSITION FROM TEMP TO FULL-TIME EMPLOYEES
Mr. Shepherd commented on future transitioning from unproductive temporary laborers
to full-time County employees. Mr. Dorrill commented that an Executive Summary, requesting
approval to hire three full-time employees to replace three full- time temporary laborers, and the
related budget amendments have been prepared, and are ready to be submitted to the County
Manager's Office.
OTHER BUSINESS
None
ADJOURNMENT
The meeting was adjourned at 10:07 a.m.
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ike Shepherd,
Minutes approved [ V I as presented OR [ ] as amended ON F 5/15/18- ] date
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