05/15/2017 Minutes MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Cedar Hammock Community
Development District was held on Monday, May 15, 2017 at 3:00 PM at the Cedar Hammock
Clubhouse, 8660 Cedar Hammock Boulevard,Naples,Florida.
Present and constituting a quorum were:
Thomas Cook Chairman
Gary McClellan Vice Chairman
Larry Minamyer Assistant Secretary
Norman Day Assistant Secretary
Also present were:
Bob Koncar District Manager(via phone)
Justin Faircloth Assistant District Manager
Sam Marshall District Engineer
Tom Read Cedar Hammock Golf and Country Club
Paul Molberg Cedar Hammock Golf and Country Club
Ralph Verrastro Bridging Solutions
Alex Garland Garland&Garland
Al Garland Garland&Garland
Associations and Residents
The following is a summary of the discussions and actions taken at the May 15, 2017
Cedar Hammock Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cook called the meeting to order and Mr.Faircloth called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
• Move items five and seven up on the agenda after audience comments.
On MOTION by Mr. McClellan seconded by Mr. Mr.Day, with all
in favor the agenda was a roved as amended.
THIRD ORDER OF BUSINESS Audience Comments
There being none, the next item followed.
May 15, 2017 Cedar Hammock CDD
FIFTH ORDER OF BUSINESS FY 2018 Budget Public Hearing
On MOTION by Mr. Minamyer seconded by Mr. Day, with all in
favor,the .ublic hearin: was o.ened.
• Mr. Faircloth reviewed the proposed budget for FY 2018 and the issues with the
bulkheads that the District will need to take action to repair.
• Mr.Faircloth noted information on loan quotes was provided in the agenda package.
• Mr.John Holiya questioned contingencies and reserves.
o Contingencies, reserves, and projects funded were outlined and aging
infrastructure addressed.
On MOTION by Mr. Day seconded by Mr. McClellan, with all in
favor,the public hearing was closed.
A. Adoption of the Budget for Fiscal Year 2018(Resolution 2017-4)
On MOTION by Mr. McClellan seconded by Mr. Minamyer, with
all in favor, Resolution 2017-4, a resolution of the Cedar
Hammock Community Development relating to the annual
appropriations of the District and adopting the budget for fiscal
year beginning October 1, 2017 and ending September 30, 2018,
and referencing the maintenance and benefit special assessments to
be levied by the District for the said fiscal year was ado ted.
B. Levy of Non-Ad Valorem Assessments (Resolution 2017-5)
On MOTION by Mr. Day seconded by Mr. McClellan, with all in
favor, Resolution 2017-5, a resolution levying and imposing a
non-ad valorem maintenance and benefit special assessment for
the Cedar Hammock Community Development District for fiscal
year 2018 was adopted.
SEVENTH ORDER OF BUSINESS New Business
• Mr.Day outlined the site visit with Al and Alex Garland regarding Holes 16 and 17.
• Mr. Alex Garland addressed the process they would utilize to replace a wall.
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May 15, 2017 Cedar Hammock CDD
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• Discussion followed on repairs/adjustments to extend the life of the walls on#4,#5,#16
and#17.
• Mr. Verrastro outlined his inspection of the bulkheads.
• Mr. Alex Garland continued on how they would repair and/or replace the walls.
• Impact to the golf course was discussed.
• Discussion followed on the possibility of doing more than one portion of a project at a
time.
• Garland & Garland's preference is for the water level to be higher when they are
performing the work with Mr. Read noting August would be the best timeframe.
• The repairs on #4 could be done at any time; a replacement project would not be able to
be started this summer and would have to be planned for the summer of 2018.
• Discussion followed on doing one wall per year over the course of four years.
•• Engineering and design for the project(s)was discussed.
• The cost of the repairs for#4 are estimated at$2,000 to$3,000.
• Discussion followed on permitting–SFWMD and Collier County.
• Bidding the projects was discussed.
On MOTION by Mr. Minanryer seconded by Mr. Day, with all in
favor, Garland & Garland to perform repairs to bulkhead#4 with a
Lnot to exceed amount of$5,000 was a roved. .x— ----
A. Change Order 1–for Design Wall Replacement
B. Change Order 1A–for Design Wall Replacement
• Discussion followed on the change orders.
o Change Order I - for#16 and#17 is$13,123
o Change Order IA--for#4,#5,#16 and#17 is$28,756
Mr. McClellan MOVED to approve the Bridging Solutions
proposal for Change Order 1A designing four bulkheads (#4, #5,
#16 and 17] by Mr.Minamver seconded the motion.
• Mr. Marshall noted during the construction phase they will want inspections by the
structural engineer.
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May 15,2017 Cedar Hammock CDD
o Mr. Faircloth noted it is not included and Bridging Solutions will need to provide
another proposal for that work.
On VOICE vote, with all in favor,the motion was aprovedLg��j
C. Loan Quotes
• Discussion followed on funding the projects.
o Line of credit with a draw down so the CDD is paying only for what is used.
o This item was tabled with the possibility of doing one bulkhead per year over the
next four years.
FOURTH ORDER OF BUSINESS Approval of Minutes of the April 17, 2017
Meeting
On MOTION by Mr. McClellan seconded by Mr. Day, with all in
favor,the minutes of the April 17,2017 meetin were approved.
SIXTH ORDER OF BUSINESS Old Business
A. Discussion of Road Maintenance Project
• Mr. Cook thanked Mr. Day for his work on this project and other members for assisting
with traffic control.
• It was noted that the contractor[PMI] did an outstanding job.
EIGHTH ORDER OF BUSINESS Manager's Report
A. Field Manager's Report
• Mr.Faircloth reviewed the report with the Board.
B. Meeting Schedule for Fiscal Year 2018
• A request was made to move the April 16, 2018 meeting to April 9, 2018, the second
Monday.
On MOTION by Mr. Minamyer seconded by Mr. Day, with all in
favor, the meeting schedule for fiscal year 2018 was approved as
amended.
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May 15, 2017 Cedar Hammock CDD
NINTH ORDER OF BUSINESS Attorney's Report
There being no report, the next item followed.
TENTH ORDER OF BUSINESS Engineer's Report
There being no report,the next item followed.
ELEVENTH ORDER OF BUSINESS Communication to Master Board
There being none,the next item followed.
TWELFTH ORDER OF BUSINESS Supervisor Requests
There being none,the next item followed.
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. McClellan seconded by Mr.Minamyer, with
all in favor, the meeting was adjourned at 5:02 p.m.
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etary/• ssistant Secretary Tom Cook,Chairman
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