Agenda 02/12/2013 Item #16E2n
n
2/12/2013 16.E.2.
EXECUTIVE SUMMARY
Recommendation to approve the ranked list of selected firms for Request for
Proposal (RFP) 09- 5262 -S2 Countywide Engineering Services for Coastal
Engineering Services and direct staff to bring negotiated contracts to the Board for
subsequent approval with Humiston and Moore Engineers and Turrell, Hall &
Associates, Inc.
OBJECTIVE: To obtain approval of the Selection Committee's final rankings and to direct
staff to enter into contract negotiations, for additional coastal engineering disciplines for use
by County departments to facilitate operations and capital project implementation.
CONSIDERATION: On December 13, 2012, the Board of County Commissioners directed
staff to re- solicit for additional coastal engineering firms to augment firms already awarded
contracts as a result of the Countywide Engineering contracts 09 -5262 and 09- 5262S.
Purchasing staff developed a Competitive Consultant Negotiation Act (CCNA) solicitation
for these services and advertised the Request for Proposal on Monday, December 17,
2012, to more than 1,000 email addresses.
Eleven (11) proposals were received on the due date of January 9, 2013. One (1) of the
eleven (11) firms submitting a proposal (Tetra Tech) had been awarded a contract under
09 -5262 for Coastal Zone and Environmental Services, and therefore, the Selection
Committee did not review their materials. The staff selection committee of six members
convened to rank and score the firms based on experience, strength, company profile and
location, availability and responsiveness to the County in accordance with Florida Statute
287.055.
The Selection Committee recommended ranking is as follows:
1. Humiston & Moore Engineers
2. Turrell, Hall & Associates, Inc.
3. Applied Technology & Mgmt, Inc (ATM)
3. HDR, Engineering, Inc.
5. Hans Wilson & Associates, Inc.
6. Taylor Engineering, Inc:
7. Olsen Associates, Inc.
7. The Weiler Engineering Corporation
9. Coast & Harbor Engineering
10. Cummins Cederberg, Inc.
There was a clear separation between the first and second ranked firm, and the two (2)
third ranked firms; therefore, staff recommends negotiating contracts with two additional
firms to the previously awarded contract 09- 5262 -CZ with Humiston and Moore Engineers
and Turrell, Hall & Associates, Inc.
FISCAL IMPACT: Funds are available in various department budgets that use these
agreements.
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2/12/2013 16.E.2.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for n
approval —SRT.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
RECOMMENDATION: That the Board of Collier County Comn�issioners approves the
ranked list for additional firms under RFP 09- 5262 -S2 for Countywide Engineering Services
for Coastal Engineers for Collier County and directs staff to bring negotiated contracts to
the Board for subsequent approval with Humiston and Moore Engineers and Turrell, Hall &
Associates, Inc.
PREPARED BY: Joanne Markiewicz, Interim Purchasing /General Services Director
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2/12/2013 16.E.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.2.
Item Summary: Recommendation to approve the ranked list of selected firms for Request
for Proposal (RFP) 09- 5262 -52 Countywide Engineering Services for Coastal Engineering Services
and direct staff to bring negotiated contracts to the Board for subsequent approval with
Humiston and Moore Engineers and Turrell, Hall & Associates, Inc.
Meeting Date: 2/12/2013
Prepared By
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
1/16/2013 12:06:14 PM
Submitted by
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Name: MarkiewiczJoanne
l/ 16/2013 12:06:16 PM
Approved By
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 1/22/2013 11:41:27 AM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 1/31/2013 11:08:22 AM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 1/31/2013 11:08:42 AM
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 1/31/2013 1:43:15 PM
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Name: PriceLen
Title: Administrator, Administrative Services
Date: 1/31/2013 2:30:58 PM
Name: TeachScott
Title: Deputy County Attomey,County Attorney
Date: 1/31/2013 4:19:45 PM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Manag
Date: 1/31/2013 5:29:18 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 2/1/2013 10:28:44 AM
Name: OchsLeo
Title: County Manager
Date: 2/3/2013 12:18:04 PM
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2/12/2013 16.E.2.
2/12/2013 16.E.2.
Ca r t;
AdTftsbative Services Division
Purchaing
REQUEST FOR PROPOSAL
In accordance with Florida Statute 287.055, Consultants' Competitive Negotiation Act.
Date: December 17, 2012
From: Joanne Markiewicz, Interim Purchasing Director
JoanneMarkiewicz @colliergov.net, Email Address
239/252 -8975, Telephone Address
239/252 -6480, FAX Number
To: Interested Proposers
Subject: Request for Proposal # 09- 5262 -S2; Countywide Engineering Services
(Supplemental for Coastal Engineering Consultants)
The Board of County Commissioners is seeking additional qualified firms capable of providing specific
categories of professional Coastal Engineering services through a supplemental Request for Proposal
(RFP). Please refer to the Public Notice contained in the enclosed RFP package for the time and the
due date for proposal and qualification submission. All proposals must be forwarded to the County
Purchasing Director's Office, Purchasing Building, Collier County Government Center, 3327 Tamiami
Trail East, Naples, Florida 34112.
The services shall include, but may not be limited to the "Scope of Services" as described in the
attachment.
If you have any immediate questions regarding the scope of services or intended work, you may
document the question on the Collier County Online Bidding System. All questions will be responded
through this system.
We look forward to your participation in this RFP process.
C: Scott Johnson
Pum haug Deparhr aat- 3327 Tamiami Trail East - Naples, Florida 34112 -4901 vrvwcolliergov.net/purchasing
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FF
PUBLIC NOTICE
Sealed proposals and qualifications for this Request for Proposal (RFP) for "Countywide Engineering
Services - Supplemental" will be received at the Collier County Purchasing Director's Office, 3327 East
Tamiami Trail, Purchasing Building, Naples, FL 34112, until 12 Noon, Collier County local time on
January 9, 2013.
RFP # 09- 5262 -S2
"Countywide Engineering Services — Supplemental for Coastal Engineering Services"
All proposals shall be made upon the enclosed forms requesting pertinent information that will be used by
the County in making its evaluation of the proposals. All proposals shall be submitted in accordance with
the Instructions to Proposers and the RFP Scope of Services.
Any firm who is a recipient of County funds, or who proposes to perform any work or furnish any goods
under this RFP shall not discriminate against any worker, employee or applicant or any member of the
public based on age, race, color, sex, religion, national origin, disability or marital status, nor otherwise
commit an unfair employment practice.
All statements shall be made upon the official proposal form which may be picked up at the office of the
Purchasing Director, and which may be had by qualified Proposers.
Any questions regarding these specifications or intended work may be directed to the County's Online
Bidding System through Joanne Markiewicz, Interim Purchasing Director, FAX: 239 - 252 -8975 or email:
joannemarkiewicz @colliergov.net.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: Joanne Markiewicz
Interim Purchasing /General Services Director
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Request for Proposal
General Scope of Service
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Collier County is soliciting the most qualified Engineering firm(s) to provide engineering services for
various projects. These services will supplement an array of professional in -house staff.
It is the intent of the County to have multiple firms under the Coastal Planning and Engineering
discipline in order to provide specialized services and expertise as required. The services provided as
a result of this contract will be available to all County departments and may include additional
engineering services as required by the County. The contract term will be consistent with; and a
supplement to, the County's Fixed Term Engineering Services contract # 09 -5262, and run through
March, 08, 2014, at which time, the County intends to re -issue a new fixed term engineering
agreement with this scope of work included in that solicitation.
Background
Collier County is located in Southwest Florida. Naples, the seat of Collier County, is about thirty (30)
miles south of Fort Myers and the Southwest Florida International Airport (RSW). The full time
population of Collier County is about three hundred twenty thousand (320,000) although a seasonal
peak of about four hundred fifty thousand (450,000) occurs between January and April. The structure
of the Collier County Government is based on the standard constitutional form of county governments
in Florida. The County Government is composed of six (6) agencies, each headed by an elected
official or board of elected officials. For purposes of this RFP, the Board of County Commissioners
(BCC) is the agency seeking proposals for engineering services.
The BCC Agency has a number of divisions who have oversight responsibility for the management,
operations and capital project development including:
• Growth Management Division: builds and maintains roadways, right of ways and storm water
systems and plans, zones and re- zones, permits, inspects buildings, enforces code and manages
coastal and environmental services;
• Public Utilities Division: designs, builds and maintains potable water and re -use (irrigation quality)
water and wastewater systems; operates landfill and recycling operations;
• Public Services Division: operates parks and recreation system, libraries, and social services;
• Administrative Services Division: provides internal services such as Facilities Management, Fleet
Services, Human Resources, Information Technology, Purchasing, Risk Management, and the
Bureau of Emergency Services (County fire and EMS); and
• Office of the County Manager: oversees and directs Office of Management and Budget and
liaison to the Board of County Commissioners and the County Attorney offices.
Scope of Services
The specific scope of service for this discipline may include, but not be limited to (dollars identified are
for projections only and should not be construed as actual contracts to be awarded in the disciplines
identified; there are no guaranteed projects or funds available at this time):
Discipline: Coastal Planning and Engineering Services (anticipated annual dollars: $150,000)
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Firms specializing in the field of marine and coastal technology and engineering include, but are not
limited to:
• Aspects of coastal, harbor and offshore engineering:
• Studies on waves and currents;
• Coastal morphology;
• Estuary hydraulics;
• Harbor and offshore structures;
• Peer review studies;
• Sand / beach erosion studies;
• Applying for, or update to permits, along with providing any requirements necessary for obtaining
those permits; and,
• Mathematical and physical models as well as constructional aspects and environmental problems
relating to these items are also included.
Division Required Services
The County divisions who may have need for specific engineering service specialty requirements and
expertise to repair, maintain and /or build new capital - related projects are included in the description
below.
Public Utilities: builds and maintains potable water and re-use water, wastewater and irrigation
quality (IC) systems; operates landfill and recycling operations, and requires engineering
services and /or project management services for:
• Wellfields;
• Major water pumping and distribution systems;
• Wastewater pumping and collection systems;
• Irrigation quality (IQ) pumping and distribution systems;
• Water and wastewater treatment facilities;
• Pollution testing and control; and
• County Solid Waste facilities (including, but not limited to, those related to landfill design,
landfill gas management, recyclables processing, areas for storage of various solid waste
materials, and other solid waste related facilities).
Growth Management Services: builds and maintains roadways, right of ways and storm water
systems, and requires engineering and project management services for:
• Bridges;
• Roadways;
• Right of ways;
• Sidewalk design;
• Traffic control systems;
• Structural review and design;
• Subsurface utility exploration;
• Noise studies;
• Geotechnical investigation;
• Roadway design;
• Land and road planning;
• Traffic and ITS;
• Planning with FDOT District 1 Certification;
• Modeling with FDOT District 1 Certification;
• Transit planning;
• Transportation impact fee planning;
• Stormwater /surface water management system design;
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• Geographic Information System (GIS) database control;
• Natural resource;
• Beach re- nourishment and coastal zone management (including construction of boat ramps
and docks); and
• Environmental permitting.
Administrative Services: provides internal services such as Facilities Management, Fleet
Services, Human Resources, Information Technology, Purchasing, and Risk Management, and
requires engineering and project management services for projects in disciplines such as:
• Vertical construction;
• Maintenance and retrofitting of buildings;
• Telephone, Internet, cable, security and other wiring;
• Environmental permitting;
• Emergency management; and
• Water and irrigation systems.
Public Services: oversees coastal boundaries and beaches, parks and recreation system,
libraries, and social services, and requires engineering and project management services for:
• Maintenance and retrofitting of buildings and water parks;
• Maintenance and oversight of beaches;
• Park and water -park and water features such as fountains engineering; and
• Swimming pool engineering.
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Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes only. The
County reserves the right to adjust this timetable as required during the course of the RFP process.
Event
Date
Issue Solicitation Notice
12/17/12
Last Date for Receipt of Written Questions
12/26/12, Noon, Naples
Local Time
Addendum Issued Resulting from Written Questions or
12/28/12
Pre-Proposal Conference
Solicitation Deadline Date and Time
January 9, 2013, 12
Noon, Naples Local
Time
Anticipated Evaluation of Submittals
January — February
2013
Anticipated Completion of Contract Negotiations
February 2013
Anticipated Board of County Commissioner's Contract
March 2013
Approval Date
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Instructions and General Terms
1. General Information
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This Request for Proposal (RFP) has been issued in order to meet the requirements, timeline, goals
and objectives of Collier County as defined in the Scope of Services. Firms may submit their
qualifications for one or more of the identified disciplines. The County reserves the right to order such
services from selected firms as may be required during said period, but does not guarantee any
minimum or maximum services to be ordered during the period specified from any given firm. Work
Order service assignments shall be at the sole discretion of the County.
• For work orders anticipated to be less than $100.000: the department, at their discretion, may
select any firm from the contracted proposers, request proposals from all firms on contract in
accordance with then - current work order distribution procedures, or conduct a separate
solicitation.
• For work orders anticipated to be over $100,000 and up to $200,000: the department may, at
their discretion, use the firm in the next rotation order, request a waiver of rotation, request
proposals from all firms on contract in accordance with then - current work order distribution
procedures or conduct a separate solicitation.
This policy is subject to modification by the Board of County Commissioners. Should a modification
be made in the current policy, the County reserves the right to modify the selection method.
The contracts are classified as fixed -term Countywide Agreements for various and miscellaneous
Engineering and Project Management services which will be utilized on an as- needed basis.
Assignments shall be implemented with Work Orders. Work Order assignments in excess of
$200,000 and /or exceeding the maximum yearly contract amount of $750,000 per firm shall be
approved by the Board of County Commissioners.
Should any project that is active on a work order extend past the contract termination date, that work
order shall be active and extended as necessary until completion of such project.
This Request for Proposal does not commit the County to award a contract, pay any costs incurred in
preparing a response, or procure or contract for services.
Oral interviews may be held with some or all firm(s) to assess the qualifications of the firm and, if
necessary, to obtain clarification and additional information in regard to their qualifications.
Selection of the qualified firm(s) will be based on information supplied for this RFP, and, if
necessary, the oral interview. Firms responding to this Request for Proposal must be available
for presentations and /or interviews to the Selection Committee, which may be in person or by
phone as determined by the Selection Committee.
2. Evaluation and Selection Procedure
Collier County will evaluate and select these Services in accordance with Florida Statute 287.055,
Consultants' Competitive Negotiation Act.
The County's procedure for selecting is as follows:
r` 1. The County Manager shall appoint a Selection Committee to review all proposals submitted.
2. Request for Proposals issued.
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3. Subsequent to the closing of proposals, the Procurement Strategist and Project Manager
shall review the proposals received and verify whether each proposal appears to be minimally
responsive to the requirements of the published RFP.
4. Meetings shall be open to the public and the Procurement Strategist shall publicly post prior
notice of such meeting in the lobby of the Purchasing Building at least one (1) day in advance
of all such meetings.
5. The committee members shall review each Proposal individually and score each proposal
based on the evaluation criteria stated herein.
6. Prior to the first meeting of the selection committee, the Procurement Strategist will post a
notice announcing the date, time and place of the first committee meeting. Said notice shall
be posted in the lobby of the Purchasing Building not less than three (3) working days prior to
the meeting. The Procurement Strategist shall also post prior notice of all subsequent
committee meetings and shall endeavor to post such notices at least one (1) day in advance
of all subsequent meetings.
7. Collier County will consider all the material submitted by the Proposer and other information
Collier County may obtain to determine whether the Proposer is capable of and has a history
of successfully completing projects of this type, including, without limitation, additional
information Collier County may request, interviews, or oral presentations.
8. The Selection Committee, as approved by the County Manager, will review, evaluate and
rank all responsive proposals received from Proposers responding to this RFP. The
committee members shall score each Proposal in accordance with the rating criteria set forth
below and may, at their discretion, schedule presentations from any firms submitting a
proposal. Consultant(s) shall have an opportunity to discuss their qualifications, approach to
the project and ability to furnish services for the scope of work outlined in this solicitation
during the publicly announced Selection Committee Meeting prior to the final ranking. This
discussion does not preclude the County from having additional presentations by ranked firms
at the County's sole discretion.
9. The Selection Committee will rank qualified firms in order of preference and by consensus
using all information presented to the Committee, choose the top ranked firm and will
subsequently enter into negotiations with the top ranked firm. Award of the contract is
dependent upon the successful and full execution of a mutually agreed contract.
10. Negotiations shall begin with the top- ranked firm(s) in accordance with Florida Statute
287.055.
11. Upon the successful completion of negotiations, contracts will be presented to the Board of County
Commissioners for approval.
The County reserves the right to withdraw this RFP at any time and for any reason, and to
issue such clarifications, modifications, addendums, and /or amendments as it may deem
appropriate, including, but not limited, to requesting supplemental proposal information.
Receipt of a proposal by the County or a submission of a proposal to the County offers no
rights upon the Vendor nor obligates the County in any manner.
Acceptance of the proposal does not guarantee issuance of any other governmental
approvals. Proposals which include provisions requiring the granting of zoning variances shall
not be considered.
The firms who are determined to be qualified to meet the requirements of the scope of services will be
required to sign a standard Professional Services Agreement (PSA), approved by the Board of County
Commissioners (BCC) for consulting projects. All respondents to this RFP will be required, if selected to
perform the work, to execute the standard PSA within twenty one (21) days of Notice of Selection for
Award. This document is available for inspection at the Purchasing Office or at the following Purchasing
Internet site at:
http:/ /portal colliergov net/ SiteDirectory /ASD /Purchasina/Vendors/ Shared %20Documents /Forms /Allitei,
as x; respondents are encouraged to review prior to submitting a proposal.
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The County intends to award contracts to multiple firms within the discipline after the selection
committees have reviewed and ranked each of the firm's proposal. Prior to making award
decisions, the selection committee's will review specialty areas very closely to determine if they
address the County's future requirements for engineering services.
3. Qualification Submission
Responses should be placed in a sealed envelope addressed as follows:
Collier County Purchasing
3327 Tamiami Trail East
Naples, FI 34112
Attention: Purchasing Director
Request for Proposal # 09- 5262 -S
Due Date: January 9, 2013, 12 Noon Collier County Local Time
Respondents should include a clearly marked paper Original labeled MASTER, as well as six
(6) additional duplicate copies on CD / DVD disks in Word or PDF version, with the Request
for Proposal number indicated on the front cover. Responses must be received by the time and
date indicated in the advertisement in order to receive consideration by the Selection Committee. All
required information must be included or submission may be deemed non - responsive.
4. Qualification Information
To participate in this RFP and be eligible to receive further consideration Proposers must
submit a Statement of Qualifications and Experience in the required format per Attachment 2
and agree to the terms and conditions of a standard County contract Representatives for the
County will review each Statement of Qualifications and Experience and contact selected references
to determine whether a Proposer has the necessary professional and financial resources to
successfully implement the requirements of the County.
5. Licenses
The Consultant, at time of qualifications submittal and throughout the term of the contract, shall
possess the correct occupational licenses, all professional licenses or other authorizations necessary
to carry out and perform the work required by the project pursuant to all applicable Federal, State and
Local Laws, Statutes, Ordinances and rules and regulations of any kind. Copies of the current
licenses should be submitted with the proposal indicating that the firm proposing is properly licensed
to perform the activities or work included in the contract documents. The Consultant shall be licensed
to operate within Collier County.
6. Prohibition of Gifts
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, Collier County Ethics Ordinance No. 2003 -53, and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by
the individual, firm, and /or any employee of the firm from contact with County staff for a specified
period of time; b. Prohibition by the individual and /or firm from doing business with the County for a
specified period of time, including but not limited to: submitting bids, RFP, and /or quotes; and, c.
immediate termination of any contract held by the individual and /or firm for cause.
7. Grant Requirements
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It is the intent of the County, whenever feasible, to use this agreement for the design, planning and /or
execution of projects funded by County, and /or public and /or private granting agencies. The
purchase of all goods and services that are funded through Federal and /or State Grant
Appropriations shall be subject to the compliance and reporting requirements of the Federal /State
Granting Agency.
Work order assignments for CCNA contracts shall be made in accordance with the procedures
described above.
Following is a representative listing of additional requirements that may be imposed on contract
holders. This list is not all- inclusive and is only a partial list for illustrative purposes. Specific
requirements may vary from project to project, and will be fully identified in the individual work order
solicitation.
Vendors submitting proposals for this purchase must validate that they, and their subcontractors
and partners, are not excluded from receiving Federal contracts, certain subcontracts, and certain
Federal financial and nonfinancial assistance and benefits, pursuant to the provisions of 31
U.S.C. 6101, note, E.O. 12549; E.O. 12689, 48 CFR 9.404, and each agency's codification of the
Common Rule for Nonprocurement suspension and debarment. Information may be found at the
Federal Excluded Parties List System at: https: / /www.epis.gov/ and the State of Florida at
http: / /dms.myflorida.com/ business_ operations/ state _purchasing /vendor_information.
2. American Recovery and Reinvestment Act of 2009 (ARRA) Special Terms and Conditions: The
American Recovery and Reinvestment Act of 2009, Pub. L. 111 -5, (Recovery Act) was enacted to
preserve and create jobs and promote economic recovery, assist those most impacted by the
recession, provide investments needed to increase economic efficiency by spurring technological
advances in science and health, invest in transportation, environmental protection, and other
infrastructure that will provide long -term economic benefits, stabilize State and local government
budgets, in order to minimize and avoid reductions in essential services and counterproductive
State and local tax increases ( http:// www .recovery.gov / ?g= tontent/act)
a. Registration: Section 1512 provides that first tier Contractors of ARRA funds must register
with Central Contractor Registration database (CCR). CCR registration can be completed at
http: / /www.ccr.gov. CCR registration must be completed before the first quarterly Section
1512 report is due. Registration must be obtained during the life of the grant funded contract.
b. Reporting: Federal reporting on projects funded by the American Recovery and Reinvestment
Act of 2009 (ARRA), requires vendor /contractors to report their Dun and Bradstreet number
(DUNS). Vendors who do not know their DUNS number may receive more information
through www.dnb.com and select "D & B D -U -N -S Number." A DUNS number request takes
approximately 30 days to receive and there is no cost. Vendors will need this number if they
are awarded a project with ARRA funds by Collier County. This number must be maintained
through the life of the grant funded contract. Depending on the contract amount and annual
gross revenues in Federal awards, vendors may also need to report the names and
compensation of the five most highly compensated officers of the company.
c. Buy American: Section 1605(a) of the Recovery Act directs that, subject to certain exceptions,
no funds appropriated or otherwise made available for a project may be used for the
construction, alteration or repair of a public building or public work unless all the iron, steel
and manufactured goods used are produced in the United States. The law covers Recovery
Act- funded federal contracts as well as Recovery Act - funded state and local public works
projects.
3. Davis Bacon: Projects awarded as a result of this contract may be subject to federal grant
requirements involving prevailing wages as described in the US Department of Labor's site
http: / /www.gpo.gov /davisbacon /fl.html.
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4. Department of Transportation Disadvantaged Business Enterprise (DBE) program is intended to
ensure nondiscrimination in the award and administration of DOT - assisted contracts in the
Department's highway, transit, airport, and highway safety financial assistance programs.
Projects awarded as a result of this contract may be subject to federal grant requirements under
the DBE program. Additional information may be found at:
http://www.dotcr.ost.dot.qov/asp/dbe.asp.
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Attachment 1
Declaration and Qualification Form
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: RFP 5262 -S2 County Wide Engineering Services — Supplemental for Coastal Engineering Services
Dear Commissioners:
To participate in this RFP and be eligible to receive further consideration Proposers must submit a
_Statement of Qualifications and Experience in the required format per Attachments 1 2 3 and 4 and agree to
the terms and conditions of a standard County contract. The undersigned, as Vendor declares that this
proposal is made without connection or arrangement with any other person and this proposal is in every respect fair
and made in good faith, without collusion or fraud.
The Vendor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of
establishing a formal contractual relationship between the firm and Collier County, for the performance of all
requirements to which the proposal pertains. The Vendor states that the proposal is based upon the proposal
documents listed by RFP 5262 -S2 County Wide Engineering Services — Supplemental for Coastal Engineering
Services.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of 200_ in
the County of in the State of
Firm's Legal Name:
Address:
City, State, Zip Code:
Federal Tax Identification
Number
Florida Certificate of
Authority Document Number
(http: / /www.sunbiz.org)
Firm's Dun and Bradstreet
Number (DUNS)
(Found at www.dnb.com)
Central Contractor
Registration number (CCR)
(Found at www.ccr.gov)
Telephone: FAX
Check on of the following: ❑ Sole Proprietorship ❑ Corporation or P. A. State of
❑ Limited Partnership ❑ General Partnership
Signature by:
(Typed and written)
Title:
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Additional Contact Information
Send payments to:
(required if different from Company name used as payee
above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone: FAX
Email:
Office servicing Collier
County to place orders
(required if different from
above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone: Email
Pursuant to information for prospective Vendors for the above - mentioned proposed project, the undersigned is
submitting the information as required with the understanding that it is only to assist in determining the qualifications of
the organization to perform the type and magnitude of work intended, and further, guarantee the truth and accuracy of all
statements herein made. We will accept your determination of qualifications without prejudice.
Name of
Organization:
By:
Title:
Attested by:
Title
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Date
2/12/2013 16.E.2.
Attachment 2
Proposal Submittals
Provide responses to all items as identified below. Include RFP number on all pages. Number and title
each response, and answer in the order presented here. One original paper copy (notated MASTER)
and six (6) electronic copy (on DVD or CD in Microsoft Word or PDF) of all proposal submittals
identified below are required to be considered. Collier County reserves the right to eliminate from further
consideration any Vendor's proposal which is deemed to be substantially or materially non - responsive to
the requests for information contained herein.
Tab 1: Experience and Strength of Firm (not to exceed 2 pages per chosen discipline); Maximum
number of 50 points
1. Identify the number of years the firm has provided the discipline expertise to the public
sector.
2. Identify focused specialty areas within the discipline that the firm has to offer, and identify the
number of resources within those specialties.
Profile a minimum of three (3) contracts [projects] with adequate information provided to
determine the project's success, including, but not limited to:
a. One paragraph which describes the project name and scope, location, and the
proposers responsibility;
b. Client contact regarding the project, his or her position, address, phone number and
email address.
c. Project start and end dates;
i. Did project meet the original schedule; and
ii. If no, provide a brief explanation.
d. Project budget and project final cost;
i. Did project meet the original budget; and
ii. If no, provide a brief explanation.
Tab 2: Firm Profile (not to exceed 2 pages per discipline); Maximum 40 points
1. Number of years the firm has provided the discipline expertise to the public sector.
2. Number of licensed staff available by the discipline expertise identified in Tab 1.
3. Professional licenses for the discipline expertise.
4. Other experience and qualifications which may be relevant to this discipline expertise
identified in Tab 1.
Tab 3: Location, Availability and Responsiveness — Maximum 10 points
Firms will be awarded points for demonstrated experience and understanding of the Southwest
Florida construction guidelines, land development codes and contractor's license issues;
environmental conditions relating to the disciplines requested in this scope of work; demonstrated
responsiveness to meetings, telephone calls, emails and emergencies; and sensitivity to reducing
travel expenses.
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Tab 4: Compliance with RFP Request
1. Completed Attachment 1: Declaration and Qualification Form
2. Completed Attachment 2: All Required Information
3. Completed Attachment 3: Conflict of Interest Affidavit
4. Completed Attachment 4: Immigration Affidavit Certification
5. Department of Homeland Security E- Verify validation: either memorandum of understanding
or company profile page.
6. Any additional information the firm wishes to include, however, this information will not be
used in the final evaluation of this RFP.
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2/12/2013 16.E.2.
Attachment 3: Conflict of Interest Affidavit
By the signature below, the firm (employees, officers and /or agents) certifies, and hereby discloses, that,
to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed
work; and bear on whether the firm (employees, officers and /or agents) has a possible conflict have been
fully disclosed.
Additionally, the firm (employees, officers and /or agents) agrees to immediately notify in writing the
Purchasing /General Services Director, or designee, if any actual or potential conflict of interest arises
during the contract and /or project duration.
Firm:
Signature and
Date:
Print Name
Title of Signatory
State of
County of
SUBSCRIBED AND SWORN to before me this day of
20
by who is personally known to me to be the
for the Firm, OR who produced the following
identification
Notary Public
My Commission Expires
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2/12/2013 16.E.2.
Attachment 4: Immigration Affidavit Certification
CCNA Solicitation: 09- 5262 -S2 County Wide Engineering Services — Supplemental for Coastal Engineering
Services
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are
required to enroll in the E- Verify program, and provide acceptable evidence of their enrollment, at the
time of the submission of the vendor's /bidder's proposal. Acceptable evidence consists of a copy of the
properly completed E- Verify Company Profile page or a copy of the fully executed E- Verify Memorandum
of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment
in the E- Verify program, shall deem the Vendor / Bidder's proposal as non - responsive Documentation of
these requirements will not be accepted after the bid / proposal deadline date
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section
274A(e) of the Immigration and Nationality Act ( "INA ").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e)
of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA
shall be grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration
Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of
Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System
(E- Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration
at the time of submission of the Vendor's / Bidder's proposal.
Company Name
Print Name Title
Signature
State of
County of
Date
The foregoing instrument was signed and acknowledged before me this day of ,
20_, by
who has produced
(Print or Type Name)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number /Expiration
as identification.
(Type of Identification and Number)
^ The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy
of this affidavit to interrogatories hereinafter made.
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