Agenda 02/12/2013 Item #16A18Proposed Agenda Changes
Board of County Commissioners Meeting
February 12, 2013
Continue Item #16A18 to the February 26, 2013 BCC Meeting:
Recommendation to approve disposal of surplus property associated
with the Gateway Triangle Stormwater Improvements Phase II,
Contract #10 -5366. (County Attorney's request)
Add Item #4D: Proclamation designating February 12, 2013 as the Frank Oakes Day of
Remembrance in Collier County, in recognition of his contributions of the community. To be
accepted by family members. Sponsored by Commissioner Hiller.
Continue Item #11E to the February 26, 2013 BCC Meeting: A Resolution authorizing
acquisition by gift, purchase or condemnation of those perpetual and temporary easement
interests necessary for construction of stormwater improvements known as the "Haldeman
Creek and Crown Pointe Weirs" segment of the LASIP Project. (County Attorney's request)
Continue Item #16A17 to the March 12, 2013 BCC Meeting:
Recording the final plat of Camden Lakes, Application Number
PPL- PL20120000747 approval of the standard form Construction and Maintenance Agreement
and the amount of the performance security. (Applicant's request)
Move Item 916A20 to Item 11G: Recommendation to approve $350,000 in eligible costs for the
FY13 Hideaway Beach erosion control structure project based on the January 16, 2013
Proportionality Analysis conducted by Coastal Engineering and reviewed by Collier County
staff, make a finding that this item promotes tourism and approve necessary budget
amendments. (Commissioner Henning's request)
Continue Item #16H8 to the February 26, 2013 BCC Meeting: Commissioner Hiller requests
Board Approval for Payment to Attend a Function Serving a Valid Public Purpose. She will
attend the Beach Ball Gala for Children's Advocacy Center on February 23, 2013. (Staff request)
Move Item #17A to Item #9B: This item continued from the January 22, 2013 BCC Meeting.
Recommendation to adopt an ordinance which would establish limitations, in addition to those
set forth in Chapter 538, Part I, Florida Statutes, on the sale and /or purchase of secondhand
goods (secondhand dealers). (County Attorney's request)
Note:
Item #16A16: With respect to Staff Clarification 06 -05 which restricts fuel tanks or fuel trucks
of over 250 gallon capacity from all residential and estates zoned property; staff makes further
clarification that non -fuel tanker trucks or traditional semi trucks with a fuel capacity over 250
gallons are not prohibited from estates zoned property.
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2/12/2013 16.A.18.
EXECUTIVE SUMMARY
Recommendation to approve disposal of surplus property associated with the Gateway
Triangle Stormwater Improvements Phase II, Contract #10 -5366, Project #51803.
OBJECTIVE: To obtain approval by the Board of County Commissioners (Board) of the
disposal of surplus property (ductile iron pipe) associated with material that was leftover from
the Gateway Triangle Stormwater Improvements Phase II, Project #51803.'
CONSIDERATIONS: On December 15, 2009, as Agenda Item 10E, the Board approved
construction of the Gateway Triangle Stormwater Project Phase II. The total cost was
$3,207,269.07 with a project duration of almost 3 years. After construction began, the
Contractor (Stevens and Layton, Inc.) purchased and delivered to the jobsite the piping required
for the project. This material was entered into the project's Stored Materials Record, and as
allowed by the Contract, was paid out to the Contractor, converting the material into County
property; purchase price $27,672.84.
During the course of construction and due to unforeseen conditions, the project required a design
change. The original design called for a jack and bore of stormwater piping under Davis
Boulevard at Commercial Drive. Field conditions required the contractor to change the
alignment of the borepath and the manner of construction to a directional bore. As a result, the
pipe material in the revised design changed and the existing purchased iron pipe became largely
unusable for the project.
Towards the end of the project, once it was determined that no further use of the pipe could be
used on the project, and after requests from the community to remove the unsightly material and
clean up the secured yard, the County investigated opportunities to dispose of the pipe. Staff
asked the contractor to attempt to return the material to the original supplier. The supplier
informed the contractor that he would not accept a return of the product since there was no
market for the material because the construction market had weakened. Staff then asked the
contractor to investigate if it could use the material on another one of its projects or buy it
outright from the County. The contractor had no interest in the material since it was prescriptive
to this project. Finally, staff asked the contractor if it could sell the material, to another
contractor for any other project. The contractor investigated this and found no willing buyers.
Staff also explored whether there were any other county departments that could use the pipe;
including but not limited to the Transportation and Public Utilities departments. Again,
however, there were no takers. Staff sought to store the materials in the Road Maintenance
Department's yard but was told there was not enough space available.
After further review, staff directed the contractor to dispose of the material as scrap and credit
the proceeds to the project's Stored Materials Record. The contractor provided an estimate of
$4,000 for the credit of the original purchase value. The contractor then scrapped the material as
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2/12/2013 16.A.18.
directed at a metal recycling yard for an actual credit value of $4,238.16; an amount slightly
higher than estimated.
Currently, the County is finalizing this construction project and preparing to approve payment on
the final pay application. Staff requests the Board approve the disposal of the pipe material and
accept the credit received from disposing the material at the recycling yard.
FISCAL IMPACT: The stored materials were paid for by the County in 2010. A credit is
issued by the Contractor in the amount of $4,238.16 for the sale of the surplus unused pipe
material. This credit to the County is applied to the vendor's Final Pay Application (# 18).
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated
with this recommendation.
LEGAL CONSIDERATIONS: This item is legally sufficient for Board action, and requires a
majority vote for approval. -SRT
RECOMMENDATION: That the Board, approve the disposal of surplus property associated
with the Gateway Triangle Stormwater Improvements Phase II project and accept the credit
offered for the surplus material.
Prepared by Joe Delate, Senior Project Manager, Transportation Engineering Department
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2/12/2013 16.A.18.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.18.
Item Summary: Recommendation to approve disposal of surplus property associated with
the Gateway Triangle Stormwater Improvements Phase II, Contract #10 -5366, Project #51803.
Meeting Date: 2/12/2013
Prepared By
Name: DelateJoseph
Title: Project Manager, Senior,Transportation Engineering
2/1/20133:12:13 PM
Submitted by
Title: Project Manager, Senior,Transportation Engineering
Name: DelateJoseph
2/1/2013 3:12:14 PM
Approved By
Name: LynchDiane
Title: Administrative Assistant
Date: 2/1/2013 3 :37:25 PM
Name: ShueGene
Date: 2/1/2013 4:07:02 PM
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 2/4/2013 10:38:50 AM
Name: AhmadJay
Title: Director - Transportation Engineering,Transportation Engineering & Construction Management
Date: 2/4/2013 10:44:14 AM
Name: TibbettsRhonda
Date: 2/4/2013 10:58:17 AM
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2/12/2013 16.A.18.
Name: TaylorLisa
Title: Management/Budget Analyst,Transportation Administr
Date: 2/4/2013 11:19:02 AM
Name: Markiewiczloanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 2/4/2013 - 11:54:58 AM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 2/4/2013 12:23:10 PM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 2/4/2013 12:34:06 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 2/4/2013 4:02:15 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 2/4/2013 4:28:56 PM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 2/4/2013 5:03:27 PM
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