BCC Minutes 08/12/1987 B
Naples, Florida, August 12, 1987
LET IT BE REMEMBERED, that the Board of County Commissioners in
and for the County of Collier, and also acting as the Board of Zoning
Appeals and as the governing board(s) of such special districts as
have been created according to law and having conducted business
h~rein, met on this date at 9:00 A.M. in BUDGET WORKSHOP SESSION in
Building "F" of the Government Center, East Naples, Florida, with the
following members present:
CHAIRMAN: Max A. Hasse, Jr.
VICE-CHAIRMAN: Arnold Lee Glass
John A. Pistor
Burt L. Saunders
Anne Goodnight
(Arr. !hSO A.M.)
ALSO PRESENT: Maureen Kenyon and Beverly Kueter (3:45 P.M.)
Deputy Clerks; Neil Dorrill, County Manager; Lori Zalka, Budget
Director; Jennifer Pike, Stan Litsinger, and Jean Gansel, Budget
Analysts; David Pettrow, Community Development Administrator; Tom
Crandall, utilities Administrator; Mike McNees, Business Adminis-
tration Director; Joe Magri, Building Code Compliance Director;
Wanda Jones, Housing Programs Director; Ann McKim, Planning/Zoning
Director; William Lorenz, Environmental Science and Pollution Control
Director; and Dr. Ed Proffitt, Natural Resources Management Director.
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IDDK 106 P£~t 3'38
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AUGUST 12, 1987
COMMUNITY DFVELOPMENT DIVISION
Budget Director Zalka stated that the purpose of these budget
workshops is for staff to present the de~ailed budget to the Board of
County Commissioners and then in the public hearings in September, the
Board presents the budget to the public. She noted that the format of
the budget book is by fund and department, adding that first division
will be Community Development. She indicated that there have been
some revisions which will be indicated during the discussions. She
stated that the budget book contains the property tax rates and pro-
perty tax dollars that were adopted at t~le Board meeting last week and
set as the millage, adding that each rate i3 the maximum allowed for
that district.
Budget Analyst Pik~ stated that Page A-52 in the budget book is
the first organization for Community =evelopment which is in the
General Fund. She noted that this page represents the dues and mem-
bership fees for the Southwest Florida Regional Planning Council which
is a 5% increase.
Economic Development Council - Page A-53 - Ms. Pike said that
this represents the Economic Development Council and there is no
increase being presented, adding that the recommendation is for
$20,000 again.
Budget Director Zalka stated that this item is to come before the
Board next week and if more than $20,000 is decided upon, it will have
to come out of the Reserve for Contingency.
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AUGUST l2, 1987
Re.t ~.d Marin. - Page A-54 - Ms. Pike said that this budget is
within the Department of Natural Resources, adding that there is no
increase in the recommended budget but there is a change. She noted
that this current year the coastal zone management program has been
operating through a grant and next year it will not be awarded through
the County. She stated that it h~s been recommended that $50,000 of
Reef and Marine monies be utilized for the Coastal Zone Management
Program in the next fiscal year.
County Manager Dorrill stated that the budget is not increasing at
all, adding that the revenue from taxes is the same as it was this
year. He stated that what is being said is that the total amount of
money spent on the reef program for next year will be less due to the
fact that the money is also going to support t~e coastal zone manage-
ment work which should be continued for another year in order to
complete the project.
Environmental Science and Pollution Control - Page A-55 - Ms.
Pike stated that this represents the General Fund portion of the
Environmental Science and Pollution Control Department, adding that
this is a totally expanded request of $103,000 to develop a ground-
water protection program which includes a consultant fee that would
develop the initial modeling for the program and the phase-in of a
hydrogeologist and would also provide for the continuation of the
sma11quantity generator notification program which is already an on-
going program.
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AUGUST 12, 1987
County Manager Dorrill state~ that thåre is a matching grant of
$37,000 from the South Florida Water Management District that would be
available.
Marco Coðe Entorcement Board - Page C-1l - Budget Analyst Pike
stated that the special revenue section of the budget book represents
the Marco Code Enforcement Board Budget and there is no signifi-
cant change in this budget this year.
Commissioner pis tor questioned where the money is coming from, to
which Budget Director Zalka stated that i~ ~s coming from the unincor-
porated area MSTD general fund.
Budget Analyst Pike stated .that the overall change is a decrease
of $100 this year over last year.
community Development Administration - Page C-12 - Ms. Pike said
.
that this is a revision påge and represents three administrative sec-
tions of Community Development, adding that this is a change this year
compared to last year because last year, these three organizations
were in the Community Development Fund l13 and this year these three
sections will be in Fund 111 which is an MSTD fund. She indicated
that the sections are Community Development Administration, Planning
and Zoning Administration, and Economic Development Administration.
She stated that the total appropriations of $406,700 is for all three
combined. She indicated that in the forecast, there is a $6,000
increase for relocation of Economic Development ana that is to accom-
modate the move that is to be made in a few weeks, adding that this
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AUGUST 12, 1987
office will move from Building "F" to the Commerce Center. She stated
that current service has phase-in of some positions and a cost for
recording of advisory board minutes and an additional $20,000 for next
year's Economic Development relocation expense.
County Manager Dorrill stated that this particular section
warrants some highlight and it will be of particular interest to the
Contractors and Builders Association. He noted that the Community
Development Fund ran primarily with building permit fees and this year
he felt that there is some county-wide and ad valorem related benefits
to all citizens for the administrative s~ctions involving planning,
community development and economic development and for that reason, he
proposed that the administrative sections within Community Development
be placed in a tax supported fund and that the balance of the building
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permit fees be used tb fund actual developmentqoriented or building
oriented programs to include the Building Department, the Zoning
Department, and a portion of the Natural Resources Management Depart-
ment. He indicated that this is one of the significant changes in the
funding mechanism for Community Development in the coming year.
Commissioner Saunders questioned the function of the Economic
Development, to which County Manager Dorrill stated that this is the
department who's activities have been two-fold; one is rental
assistance for low income federally subsidized rental programs that
the County administers at the local level; and the o~her program has
dealt with the administration of Community Development Block Grants
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AUGUST l2, 1987
that have been received and improvements made primarily in the
Immokalee community. He stated that it is really a housing rental
assistance find urban renewal type function, adding that they are not
actively involved in the same type of economic development that the
private council is involved in.
In answer to Co~missioner Hasse, Budget Director Zalka stated that
the 28.6% increase refers to the increases in expenses for all three
administrative sections in Community Development which are due to the
additional positions that have been added this year and the expanded
service request. She stated that there is over $400,000 that will no
longer be charged to building permits, as it is now being levied
against MSTD general fund ad valorem taxes.
County Manager Dorrill stated that the Building and Contractors
Association are generally pleased with this first step and the fact
that building and permit fees will not be expected to carry the entire
Community Development Division. He noted that there are additional
departments that can be looked at in the coming year and he has made
some promises to do that to make this a two-step situation.
Commissioner Pistor stated that he feels that the Natural
Resources Department is benefitting the whole county and this is
another department that could be changed over.
County Manager Dorrill stated that this is one of the departments
that will have to be looked at, adding that most of Natural Resources
Management work that is not already in the General Fund is related to
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AUGUST l2, 1987
development in the community.
Natural Resources Manaqement - Page C-l7 - Ms. Pike advised that
there was a revision which amounts to $3,100 for microfilm processing
which is a p~rt of the expanded service that is explained on Page
C-18. She noted that 'the total increase in this budget is ll\ and
this is due to the expanded request. She stated that two new posi-
tions, office furniture and the microfilm processing are the increases
in this budget. She noted that this is also the organization that did
not receive the award for coastal zone management, adding that this is
the $50,000 that Reef and Marine is being asked to share.
County Manager Dorrill stated that t.il'. re are two new positions and
one is a compliance technician which Dr. P~offitt will elaborate on.
Dr. Proffitt stated that the development compliance technician
position is reviewing'on-going PUD's and other"sources of development
for natural resources and planning and zoning stipulations in order to
develop a computerized program that can be useà through time periods
to determine when stipulations are suppose to be phased-in. He noted
that this would also be done on previous developments. He indicated
that with only one person available, it is impossible to handle
everything. He noted that this person would also work part-time to
issue tree permits.
Planning/Zoning - Page C-19 - Budget Analyst Pike noted that
this is for an additional $10,5CO for microfilm processing.
Budget Director Zalka stated that a committee of county divisions
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AUGUST l2, 1987
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under the MAnager and the Clet~ have'r~~iewed the need for micro-
filming and have come up with a proposal and in order to fund that
proposal, each division that has microfilming needs will have to
contribute toward the cost. She stated that, therefore, the Community
Developme~t Division's budget was increased to account for the addi-
tional cost of microfilm processing.
Commissioner Saunders asked that the new positions be explained
and Budget Director Zalka referred to Page C-20 which gives the list
of the new positions, noting that the phase-in refers to positions
that have already been approved for this :·~ar and the expanded posi-
tions are the ones proposed for 1988.
planning/Zoning Director McKim stated that under the phase-ins,
there has been one planner and a graphics technician, but there. has
not been 8 secretarial po~ition filled as this was requested for the
next budget year and it is found under the expanded services.
Budget Analyst Pike stated that a few months ago, the Board of
County Commissioners approved the phase-in of one secretary and two
planners.
Planning/Zoning Director McKim stated that under expanded services
there is money set aside for consultant fees to accomplish the
Immokalee and Golden Gate master plans, adding that these are esti-
mated costs. She stated that she has requested a phase-in position in
January of a Secretary II position which is for the Long Range .
Planning Section which will be busy with the future land use element.
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AUGUST 12,l987
She noted t~at another zoning investigator and a zoning clerk has been
requested a~ they are trying to streamline the procedures in order to
accomplish moce investigations which will create more paperwork and
the need for an additional clerk. She noted that she is recommending
creating a new z~ning Feview section for the people that are under the
Planning/Zoning Department but are located in the Building Department
and review building plans. She stated that she is requesting a chief
position for that new section who will be responsible for coordinating
the implementation and proper tracking of the PUD's which is
necessary, supervising the section, and answering zoning questions.
She stated that this will help the over~l] function of this whole
department.
County Manager Dorrill stated that the $46,500 for office fur-
niture includes Planning Department changes on "the 8th floor of this
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building as well as Zo~ing.
Planning/Zoning Director McKim stated that this amount is simply
for zoning in the Building Department building, adding that they are
moving into an unfinished area and creating four offices.
County Manager Dorrill stated that there is a 3toreroom in
Building "G" now that will be converted into an office area that will
have to be lighted, carpeted, and air-conditioned.
County Manager Dorrill asked that Mrs. McKim elaborate a little on
what the long-range planning people will be doing with regards to the
growth management activities.
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AUGUST 12, 1987
Mrs. McKim stated that over the next year, these people will be
working on the future land use element, adding that there is one posi-
tion in the long-range planning section which almost totally functions
by reviewing rezone petitions for compliance with the current compre-
hensive plan. She noted that there are two other positions in that
section and a section head and they will primarily be focused on the
future land use element. She stated that one position is coordinating
mapping and rese~rching: another position is focusing on the coastal
zone area and working on portions of the l~ture land use elements; and
the section head is involved in coordinativn with other departments in
actually developing the future land use element. She stated that
until this goes to the State, one year from this fall, these people
will be totally working on the future land use element and after that
time, another mode will in,volve the current planning section and the
long range section which will be to develop, revise and amend current
ordinances to implement the comprehensive plan. She stated that the
need for strong coordination is needed to avoid conflict in oràinan-
cas, as well as streamlining procedures. She noted that this work
will take at least another yœar and at the same time, the Zoning Orài-
nance will be revised. She indicated that there will be a lot of
public hearings and it is a major job that has to be done. She noted
that once they receive comments back from the State and have final
hearings on the future land use element, the Comprehensive Plan will
have to be adopted. She noted that another thing that is being pro-
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AUGUST 12, 1987
posed in tte new comprehensive plan is sector studies which goes into
more detailed analysis of certain areas within the county of corrid?r
studies, like the Belle Meade area study, U.S. 41, Davis Blvd.,
Airport Road, Pine R~dge Road, and Immokalee Road, adding that the
long-r.ange planning people will ~lso be involved in this which will be
on-going over the next couple of years.
Building Coðe Compliance - Page C-2l - Budget Analyst Pike stated
that this represents the Building Code Compliance Department which
shows a 34% increase and Page C-22 show~ the expanded services being
requested. She noted that there were lour positions approved in the
current fiscal year and there is a list of expanded services for addi-
tional positions as well as for microfilm processing and equipment .
Budget Director Zalka stated that the microfilm cost refers to the
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cost that Community D~velopment will pay to a central group in the
Clerk's office that will microfilm all the records in order to save
storage space needs.
County Manager Dorrill stated that there are no microfilm capabi-
lities at all under the County Commission, adding that Mr. Giles has a
microfilm camera and lab on the second floor of Bui1ding"F" and he is
proposing that the Commission work through the Clerk's office under
contract as opposed to creating a separate lab. He noted that at the
present time, the records are boxed up and stored, which will allow
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more office area when these records are microfilmed.'
Building Code Compliance Di~ector Magri stated that by law, he is
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AUGUST 12, 1987
required to keep residentibl prints for IS years and commercial deve-
lopment prints have to be kept indefinitely. He noted that if the
request for microfilming is approved, they will be able to destroy the
residential prints once they have been microfilmed. He indicated that
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the commercial prints have to be kept indefinitely even if there is
microfilm availablê.
County Manager Dorrill stated that this can all be sent to a dead
storage warehouse as opposed to occupying office space once it is
microfilmed and in the event that there ;~ some litigation, then the
actual commercial prints would have to be oroduced.
Budget Analyst Pike stated that there is a recommended 15%
increase in building permit fees and the numbers for revenues assume
the l5% increase.
County Manager Dorrill stated that 1983 was the last time the
building permit fees wera, increased, adding that the builders and
contractors have been made aware of thiq and they may not be entirely
happy about it but they have been notified.
Mr. Ed Smith, representing the Builders and Contractors
Association, presented the Board with a graph depicting the growth in
building permit fees over the past five years, noting that this infor-
mation came from the County's Fiscal Office. He stated that it indi-
cates that for Fiscal Year 1986-87, which includes a three month
projection of data based on the prior 9 months, that anticipated reve-
nues will total approximately $2 million. He referred to another
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AUGUST 12, 1987
graph that he presented to the Board which depicts the value added to
the tax base by new construction for the past five years, adding that
this is an over simplification because it only includes the actual
value added year by year of new construction to the tax base that
ignores the multiplier effect that occurs in this geometric
progression of value year by year. He reported that Collier County
Government has $l6 million more to spend than it did ten years ago due
solely to the growth in the tax base caused by new construction and
the building permit fees pay the salaries of approximately 77 people
in the Community Development Division. He noted that the problem with
linking operating departments to fees rnvcnues is that the fees reve-
nue is elastic and what happens is when permits decline, the work force
has to be struck. He presented a recap of the Community Development
Budget to the Board, r'loting that the Community" Development Division is
funded from 3 major sources; building permit fees, the general fund,
and the special voted levy that was approved about two years ago. He
noted that there has been a sharp increase in building permit fees in
1986-87 which produced about $2 million in revenues and was lOOt over
the $1 million budget of the Building Department. He stated that with
the additional million dollars it is proposed that Planning and Zoning
be totally funded based on the information that they had available two
weeks ago from building permit fees. He questioned if Economic Deve-
lopment is to be supported from building permit fees.·or not, to which
County Manager Dorrill stated that the Economic Development is a
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AUGUST 12, 1987
general fund mixture. Mr. Smith questioned if $68,700 of housing code
enforcement is to be paid from the building permit fee revenues, to
which Budget Analyst Pike replied affirm~tively, adding that it is
listed on Page C-23 of the budget book.
Mr. Smith stated that it is important that Collier County have a
minimum housing code and there should be an enforcement mechanism for
that, but they are concerned with regards to the enforcement mechanism
that might be in place. He stated that he would question if there is
to be any consideration of a county-wide code enforcement board, they
would be very concerned. He stated that th~ question of whether this
should be supported by building permit f~es is "no", because the
entire population needs to be concerned and responsible for minimum
housing code standards and the living standards of all fellow citi-
zens. He stated that it is not the concern of private industry
necessarily and it certainly is not the sole concern of the building
industry. He stated that he would suggest that this come out of
general fund sources, adding that there is no logic as to why it
should be funded by building permit fees. He indicated that other
things that could be considered arguable is the MPO function which is
included in Planning and Zoning and it is proposed that this be funded
by building 'permit fees, adding that this shared planning concern bet-
ween the City and the County for planned major thoroughfares should
not be supported by building permit fees. He noted that the revenues
in 1986-87 is approximately $2 million from building permit fees and
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AUGUST 12, 1987
if there is n logical adjustment made in the Community Development
Division to only those things that should be funded by building permit
fees, then the present fee level would support those functions. He
indicated that there is very little justification given to increase
the building permit fees, adding that there is justification for
looking at spending. He noted that last year in Planning and Zoning
$700,000 was spent, the previoua year $500,000 was spent and in two
years, there has been a jump of a half million dollars. He stated
that there are a lot of needs that have to be met, particularly in
the Zoning Administration and the Growth ~,1nagement Act, but the
Growth Management Act is simply the Fed~ral Housing Legislation of
1958 that needs to be brought up to current terminology which will
make a workable program. He noted that the Gr9,wth Management Act sta-
tes that there has to be a plan, a financial plan and the capital pro-
jects tied in with growth which is not anything new. He noted that he
would like to see an adequately funded Building Department that is
capable of meeting the demands placed upon it and an adequate Planning
and Zoning Department that is capable of doing the jObs. He indi-
cated that they would like to see a minimum housing code that is
enforced as well as meeting natural resources concerns. He noted that
given the facts, he does not feel that it is necessary to increase
building permit fees at this point in time. He stated that if impor-
tant budget decisions are to be made and the spending is to be con-
sidered, then all items of the budget have to be looked at critically
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AUGUST 12, 1987
whether they are funded by general taxes or by special revenue sour-
ces.
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Commissioner Saunders stated that thè permit fees can be justified
by the expenditure ?f the funds through the building and zoning per-
mitting process by coming up with a justification to use the money in
a related area no matter how much the fees are raised. He questioned
if it is reasonable to increase the building permit fees by l5% in
light of what is being currently charged and in comparison to what
other counties are charged? He indicateè that if this is a reasonable
increase is the County justified in uSing the fees for the purpose
that they are being used for?
County Manager Dorrill stated that Mr. Smith has indicated that it
is a good idea to take 50me of the departments and activities off the
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backs of the builders, but· Mr. Smith feels that he did not go far
enough and is urging you to consider some additional removals. He
stated that the amount that is contained in the budget to increase the
fees was supported by survey information with regards to what other
building permit fees are in other jurisdictions. He noted that the
extent to which the fee is proposed to be increased is based on ð com-
bination of both phase-ins and new positions that Mr. Magri had
approved this year and then recognizing the annualized amount
necessary for next year plus the expanded services.
Commissioner Saunders stated that it sounds like the County is in
agreement with what Mr. Smith is suggesting with the only area of
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AUGUST 12, 1987
disagreement being the increase of the fees.
County Manager Dorrill stated that his recommendation for this
year is that $400,000 be taken out of the Community Development Fund
and put that into ad valorem fund, adding that he has agreed to look
at additional sections within Community Development for next year.
Commissioner Saunders stated that he would like to know·what the
increases would be in the permit fees if the $68,000 for housing was
taken out and also where that money could come from as an alternative.
Commissioner Glass stated that he wou'~ like some discussion
regarding the MPO being fUllded by the blo:i.lcJ ing permit fees.
County Manager Dorrill stated that the extent that he would agree
to look at continued reductions from the building permit fees would be
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in the Housing Section and the Planning Department. He stated that
within the area of the long-range planning section, there are areas
that he might agree to remoÿe from the permit fees and put into an ad
valorem fund mechanism.
Commissioner Saunders stated that once that analysis is done on
what should be taken away from the building permit fee section, other
areas that should possibly be incluaed in the building permit fee sec-
tion should also be looked at.
County Manager Dorrill stated that as Mr. Smith indicated, it also
needs to be recognized that since permit fees carry the balance of the
division, that during times of a building close down or some type of
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depressed building market, people will have to be laid off and through
Page 17
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AUGUST 12, 1987
attrition, not fill positions.
Mr. Smith stated that there was a time when building permit fees
were designed to fund the Building Department budget, but then there
was growth due to building activities and the amount coming in from
building permit fees was used to fund other operations, but there are
points that it gets unreasonable. He noted that if for some reason it
is determined that there is an increase in building permit fees
necessary, he would like to help in determining how the fees are
increased, whether they are done on a square foot basis or some other
basis. He noted that in terms of money coming, he feels that there is
not a fee increase necessary at this time.
Commissioner Saunders stated that it w01Jld be appropriate to have
staff look into this particular area as it seems to be the consensus
of the Board, and have them re-evaluate the building permit fee
increase, take out anythihg from that budget that ~hould be such as
the MPO budget and the Economic Development as well as including any
other items that should be included, and report back with the
appropriate increase in the permit fees.
County Manager Dorrill stated that Staff will bring back a final
analysis for all items on the budget that has concerns.
Budget Analyst Pike referred to Page C-23 which represents an
expanded request to establish a code enforcement section, adding that
this cost is being recommended to be covered by the building permit
fees increase.
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AUGUST l2, 19B7
County Manager Dorrill stated that this is the activity thðt Mr.
Smith had previously alluded to that deals with a minimum housing code
and while everyone agrees that a minimum housing code and some enfor-
cement is a good idea, he is making a point that it should not be
related to permit fees. He noted that this housing code would be
dilapidated substandard type facilities that would be required to be
kept up as opposed to constructed.
Commissioner Glass stated that Mr. Smith has a valid point because
these activities are not related to the Building Department.
Budget Analyst pike stated that a portion of a staff's salary and
a vehicle will be paid through Economic Development Grants.
Housing Program Coordinator Jones state~ that the money that would
be supported is out of the existing hou:3ing grants, adding that this
"
is not grants that would be anticipated as they are fees that are
currently being earned under contract. She stated that the contracts
are good until 1992, 1995, and 1997. She noted that one of the
suggested components i~ a code enforcement board which would have the
authority to levy fines against people who are in violation of the
housing code, adding that eventually there would be money coming in.
Environmental science and Pollution Control - Page C-26 - Ms. pike
said that this section is funded through ad valorem taxes. She stated
that Page C-27 displays the expanded services that are being requested
and addresses the 9% increase in the budget for next.year.
County Manager Dorrill stated that this is the department of Mr.
, Page 19
ðOOK 10R 1'04';£ 356
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aOOK 10B PAr,t 3'57
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AUGUST l2, 1987
Lorenz which is involved in groundwater monitoring and inspection of
sewage treatment plants. He stated that hopefully there wi~l be
expanded services in the near future as a result of an additional
.
referendum that will be held in March in order to consider an expanded
scope of activity for this department.
Eoonomio Development Grants - Page C-30 - Ms. Pike said that this
shows a 49;3% increase' which is in the housing assistance payments
which are the grant funds. She statéd that under the expanded service
request there is $31,600 for a grant coordin~tor position which will
be funded sOlely by an anticipated CDBG g.~nt.
County Manager Dorrill stated that if the grant is received, it is
a vital position, but the position would not be needed without the
grant:
Commissioner Saunders.. asked forl!Ìn update on t"e 'positfo:n o't'the
grant applications.
County Manager Dorrill stated that in the last cycle, the County
did not get funded, but it was appealed and additional points were
received, but the funding was not obtained.
Housing Programs Coordinator Jones stated that a recommended order
was received with regards to the grant, but she has not seen final
orders from DCA in terms of who will be funded under the last funding
cycle. She noted that out of the total 50 applications that were
submitted, 35 applicants appealed their ranking and Collier County was
one of them. She noted that this grant was intended to develop the
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AUGUST 12, 1987
Collier Village as well as some work in Naples Manor. She indicated
that another grant proposal needs to be put together as that grant
cycle will start in November, adding that there will only be about 6
weeks to put this grant application together. She stated that at this
point, she is thinking about putting another CDBG proposal together
and is also working on an Economic Development Grant proposal.
Commissioner Saunders stated that he is assuming that the County
is very aggressive in applying for grants, adding that his view is
that grants should be applied for whenever they are available and
there should be a coordinated effort to get those grants. He stated
that in the past there has been a hapha~a..d ~pproach.
County Manager Dorrill stated that this year has not been a good
year for grants simply from the result of reduçed activities from both
the state and federal level. He noted that Ms. Jones has probably
more grant related sophistication than any department the County has
ever had. He stated that it was unfortunate that the County was not
funded the last time and it was surprising to him that the seven coun-
ties that did get funded were Democratic counties from the panhandle.
KPO - Page C-32 - Budget Analyst Pike said that this represents
grant money, noting that there is no significant ,change in th~s budget
this year.
Planning/Zoning Director McKim stated that the MPO is not funded
.'
..
by building permit fees, adding that it is 92% funded by grant monies
and 8% is a match that comes out of the general fund ,and ,the one-half
IOO( 106 F~q 3'58
Page 21
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AUGUST 12, 1987
secretary that was funded under the MPO is now being funded by
Planning/Zoning Administration that comes out of the general. fund.
..... Rece.s: 10:35 A.H. - Reconven,O: 10:45 A.M. .....
utilities Division BUdqet
..
Budget Analyst Litsinger stated that Page E-l represents the
enterprise and internal service section of the Utilities Division. He
noted that this is the'County Water and Sewer District Fund 408,
Administrations, adding that there is an overall 3.5% increase in the
budget. He noted that the forecast column shows a $109,000 increase
that is due to a one time purchase of an IBM System 38, adding that
there is a significant decrease in capit~l outlay due to the one time
purchase. He noted that the one major addition in this particular
budget is a $40,000 utility rate study that was directed by the Board
and is under operating expenses which accounts for'most of the 7%
increase. He referred to Page E-2 which is utilities Data Processing
and is a new organization that was created within the Utilities
Division by the Board during this fiscal year, adding that it includes
two phased-in positions in addition to one existing position. He
noted that the notable item is the addition of two disks to the
current IBM System 38 to increase its memory capacity, which is used
for billing and other purposes by the Utilities Division.
Utilities Administrator Crandall stated that the first billing
from this system will be going out on August 13, 1987.
Commissioner Glass questioned if the additional capacity is
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:' . PagG 22
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AUGUST 12, 1987
related directly to the billing, to which Utilities Administrator]
Crandall stated that it is directly related to the billing but there
is a possibility that it will be used for other things.
County Manager Dorrill stated that this additional storage could
also be used for the bu~lding permit tracking system which will be run
as a separate enterprise to the extent that other user departments
will have an obligation to pay to support this activity.
Budget Analyst Litsinger stated that Page E-3 refers to the
Engineering Department ot the utilities Division which shows a 9.1%
increase for the entire budget. He noted t~at on Page E-4 the
expanded services shows an additional erL~ineering inspector as well as
additional hardware for the PC to bring it up to computer aided design
capabilities.
County Manager Dorrill stated that the inspectors position is pri-
marily involved with the utilities standards manual, adding that the
County is about to develop the first utilities standards manual that
they have ever had that spells out in technical details, the standards
for which systems will need to be built in order to be accepted and
conveyed to the County and that will be the primary activity that will
be ~nvolved with this new position.
Budget Analyst Litsinger stated that the water operations
Department on Page E-5 shows a 23.4% increase including expanded ser-
vices which is $340,500 and is for three additional Óperator I posi-
tions to be phased-in as well a~ various operating expenses and
Page 23
800K 106 PAr,E 360
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AUGUST 12, 1987
miscellaneous equipment associated with the operation of the East
Regional Water Treatment Plant.
County Manager Dorrill stated that this involves additional
operating costs when the size of the plant is increased for everything
from electricity tO,chlorine and flour ide and the material cost in
processing and distributing water through the system. He stated that
the new positions serve two purposes7 one is involved with the size of
the plant and the number of people that are required to operate the
plant as it increases in size and the second reason is safety related
as there are times that the plant only hp.þ one operator that is on
duty and he is required to make periodic inJpections of the reaction
basins and filtration basins and there is a safety concern with an
individual working alo~e at night and being required to check basins
without anyone else there. He noted that there is no water rate
increase proposed for next year.
Budget Analyst Litsinger stated that the amount of $340,500 in the
expanded service column is not changing, but there is a slight change
in the distribution among the three categories of expenses, adding
that it is proposed that operating expenses be $232,200 and capital
outlay be $46,000. He noted that re-examination of operating expenses
and capital needs related to this expanded service at the plant show
that there is a need for an additional dump truck, power boom and
cement mixer, adding that it is felt that the difference can be made
up through economies and operating expenses. He stated that the total
.: ; ,-;, Page. 24
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AUGUST 12, 1987
requested amount is the same, but simply a change in the distribution.
He noted that Page E-7 represents wastewater collection and treatme~t
and shows a 25% increase. He noted that the expanded services inclu-
des personal compute~ software for preventive maintenance, work order
and inventory control; two additional positions, a Nechanic rI posi-
tion for repair and maintenance and a wastewater plant operator for
the Glades plant which is required to comply with the FDER permit. He
noted that a four-wheel drive trector with mowing attachments is being
requested for North Naples and a prefabricated building for laboratory
use and operator training. He stated that sewer operations and
wastewater collection is predicated on approximately 19% rate increase
which would generate about $533,000 in the coming year.
Budget Analyst Li tsinger referred 1;r.l Page",,E-9 Water and Bewer
. ~
.
capital, noting that the level of activity is increasing significantly
which shows an increase of 77% over the previous year. He stated that
on Page E-IO there is a list of planned projects for next year and all
the projects have been included in the Capital Improvement Element of
the Growth Management Plan which also appears on Page D-28 and D-29 of
the Capital Section.
County Manager Dorrill questioned if the Nor~h Naples parallel
.
main has been anticipated as part of this budget òr if it will be an
addition, to which Utilities Administrator Crandall stated that it is
.'
part of this budget and shows as a small amount and it is probably not
the amount that will end up as'~he settlement with the developers. He
. '
Page 25
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AUGUST 12, 1987
stated that the settlement is about $200,000 and there has only been
about $25,000 budgeted for that project because it was going to be
designed next year and built in the following year.
In answer to Commissioner Pistor, Utllities Administrator Crandall
stated that he waswistaken, as there are two items shown and the
total amount that has been budgeted is $100,000.
County Manager Dor~ill stated that this particular project is
being expedited and questioned where the balance of the money will
come from, to which Utilities Administrator Crandall stated that he
will be asking that it be taken from capital reserves.
County Manager Dorrill stated that th~ budget should reflect the
actual amount because he is sure that the Board of County
Commissioners will execute that agreement.
Commissioner Saunders questioned if the debt service for the pro-
II
jects listed on Page E-I0 would be covered by the rate increase, to
which Utilities Administrator Crandall stated that the first year debt
service would be covered and the rate increase will be an on-going
increase. He noted that the additional projects for 1988 and 1989
will require an increase.
Mike McNees, Assistant Utilities Administrator, stated that the
.
debt service is about $24 million and they are proposing to fund
these projects from system development revenues, existing capital
reserve, and $1.4 million of existing contingency rešerve to off-set
the debt considerably.
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AUGUST 12, 1987
County Manager DorrilJ stated that the 19% increase will recover
the portion attributable to the debt on the bonds for all the projects
and then any new projects will require additional increases at that
time.
Utilities Adminis~rðtor Crandall stated that the 19% is approxima-
tely and the exact figure will be known when the rate analyst is done
with his study which. should be in the next few days.
Budget Analyst Litsinger stated that Page E-ll is a division sum-
mary for Fund 408, adding that there is one item that may require some
discussion. He noted that inter fund transfers shows $398,000 in the
FY 1987-88 column, which is a proposed transfer from the General Fund
to the Utilities Fund 408 as the first ~L two annual installments as
the general funds share for reimbursement úf lawsuit settlement costs
related to acquisition of the East Naples Waste Treatment Plant. He
.
indicated that the Utility Division provided him with a total figure
of $796,000 and it was decided to be transferred over a period of two
years.
Commissioner Saunders questioned if the two payments will be the
total amount, to which Utilities Administrator Crandall stated that
this amount is based on an opinion from the County Attorney's office
and not an officiÐl one at that.
In answer to Commissioner Glass, Utilities Administrator Crandall
stated that when the East Naples Collection System was purchased, it
.'
was stated by the County Manager that the general fund was involved in
.j
Page 27
aDDK lOR FACE 3'64
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AUGUST 12, 1987
a great deal of the lawsuits that were settled during the purchase of
that and perhaps, the general fund should share in the cost of
settling those lawsuits up to an amount of $1 million. He stated that
they have tried to assess what portion thereof would actually be paid
.
by general fund if all the lawsuits had to go to court and be settled
and paid by the County.
County Manager Dorrill stated that at the time that the East
Naples utilities was acquired, there was a number of civil rights
related matters, some of which were attributable to utilities, others
were attributable to rezoning and development related matters that
they were involved in at Winter Park. Hê! \10ted that the Board was
apprised as a result of acquiring the system that releases were
required from all litigation at that time involving the Hubschman
family and that a certdin portion of settling all the lawsuits could
be attributable to matter,~ other than utility matters. He stated that
a portion of the sale price of the utilities involved damages or
settlements relating to other lawsuits involving the Hubschman's. He
noted that Clerk Giles has some concerns as to how the portion of the
lawsuits are pro-rated that involve development or rezoning matters
versus utility matters.
Commissioner Saunders stated that there is no way to justify
whether this number is high or low, adding that the total package was
looked at and a number determined. He noted that the problem is that
there Was insurance coverage which the insurance company paid 80% of
-
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AUGUST 12, 1987
the litigation costs, adding that there was not exposure in terms of
attorney's fees to the general fund.
County Manager Dorrill stated that the point is whether the rate
payers of the Collier County water and sewer district have an obliga-
tion to pay all of the cost attributabl~ to all the lawsuits involving
the Hubschman's and the East Naples utilities, adding that his thought
is "no". He stated that if he is asked whether the County got a good
deal, he would probably say that he is not sure, but he is glad that
the County owns the Utility and is happy to have the customer base.
Mike McNees stated that as part of the purchase price, there were
settlement expenses and the key issue is \/het-her it is fair for the
rate payers to carry the burden.
County Manager Dorrill stated that the Attorney General would not
even give a good opinion on this matter.
Budget Director Zalka questioned if she should assume that the
Commission wants her to proceed with the $398,000 transfer from the
general fund to the utility fund, to which Commissioner Saunders
stated that it can either be taken out completely and increase the
burden on the rate payers or spread the burden a little bit and use
some of the general fund. He indicated that if this is what staff has
worked out, he would recommend that this portion be taken from the
genenÜ fund.
County Manager Dorrill stated that his advice would be to leave it
as it is and schedule 'this for the wrap-up session so that Clerk Giles
..'. \.¡ ,
Page 29
&OOK lOR PAf,E 366
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AUGUST 12, 1987
could be present.
Budget Analyst Litsinger stated that Page E-l2 is a summary of
; ~. ~ . , ¡
utilities positions which has an overall 9.4% increa~e which has pre-
viously been discussed.
County Water Sewer District, Marco Waste Water Collections _ Page
E-13 - Mr. Litsinger said that this indicates a 125% budget increase
in both expenses and revenues which is attributable to both higher
revenues and expenses from increase volume due to higher customer
base. He noted that there is no rate in~r~ase associated with this
increase in service and revenues. He noteà that there is also an
expanded service request for one additional position for a mechanic I
for repair and maintenance of the expanded system in the amount of
$20,600. He noted that another significant item is the large increase
in debt service for previous bond issues.
In answer to Commissioner Saunders, Mr. McNees stated that there
is no increase proposed for Marco District.
Goodland Water District Fund 441 - Page E-l5 - Mr. Litsinger
stated that this shows a 15.9% overall increase and includes $9,200
for expanded services for a part-time maintenance worker position to
become a full time position as well as other operating expenses.
Mr~ McNees indicated that there is no proposed rate increase for
Goodland either, adding that this is a separate district.
Sewer Area "B" - Page F-l8 - Mr. Litsinger said that this is ð
special assessment and is for Sewer Area "B" which is ess~niiaiiy ~
¡ P~g~ 30
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AUGUST 12, 1987
where all the funds and revenues are being held in reserves pending
future disposition of the funds and benefit of the effected geographic
area. He noted that the major revenue is carry forward and the pri-
mary revenue against the carry forward will be the interest accumu-
lated.
~elly Road Water Assessment Fund 759 - Page F-19 - Mr. Litsinger
said that there is no budget because the remaining funds are being
closed out and transferred to Fund 408, the County Water and Sewer
Youth Haven Water Assessment District Fund 760 - Page F-20 -
Mr. Litsinger said that this fund sÞ;:,,"S no activity and this fund
is also being closed out into Fund 408, adding that both these funds
will cease to exist after this year.
.
County Manaqer Divisicn
Budget Analyst Gansel stated that Page A-7 represents the County
Manager's budget, adding that it will change slightly due to the
County Manager's reorganization plan. She noted that this budget does
not include that reorganization, but the revised budget will· be pre~
sented at the wrap-up session.
County Manager Dorril1 stated that specifically for this ·budget,
it includes the se~ond East County Affairs Assistant and the refilling
of the former but currently vacant secretarial position that was
approved a few weeks ago. He noted that copies of the revisions will
be provided.
. '.
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Page 31
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AUGUST 12, 1987'
Budget Analyst Ganse1 stated that this budget has a total increase
of 7% which includes $13,800 in expanded services.
County Manager Dorrill stated that $~,OOO of the expanded services
is for membership in the Florida Innovation Group, which is a consor-
tium, think tank, product development and testing group that is in
Tampa. He noted that ~ole membership to this group is made up of
cities and counties in Florida who have common interest in needs and
problems, adding that it is a rather prestigious organization. He
noted that the City of Naples has been a member of it for years and he
has recently been extended an invitation t~ Join it, adding that he
. would strongly recommend it. He stated ~hat they have programs for
new product testing for local governments, microcomputer and software
applications, training, and they also serve as a lobbying group of
..
Florida cities and counties.
Commissioner Saunders stated that he would like to have ereport·
back during the year as to the activities of the group and what bene-
fits have been derived from it, so that the Commission can decide if
they should remain part of this organization.
Commissioner Saunders stated that in the forecast, there is
$118,500 for a settlement with the former County Manager and asked
that it be explained what is included in this, to which County Maneger
Dorrill stated that the forecast was for this year and the amount in
the second column under the 86-87 budget is whet is expected to be
spent at the close of business on September 30, 1987. He noted that
.~ .
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AUGUST 12, 1987
¡
of the $118,500 approximately $80,000 of that money was for his
severance arrangement that he had with the Board and there was an
additional payment of approximately $15,000 to his attorney for
related fees, and the balance of the money was for a consulting
agreement that he received during the transition period of approxima-
tely $20,000.
Commissioner Saunders stated that he thought the severance pay was
one year's salary, to which County Manager Dorrill indicated that it
was, but he was also entitled to receive all of his accumulated sick
and annual leave as a condition of that.
Commissioner Saunders stated that on~ ~tem that would be of
interest is the actual dollars saved by th~ County in terms of not
having an Assistant County Manager since April and the fact that the
present County Manager is not making the same ~alary as the former
,
County Manager and does not have the automobile expense.
County Manager Dorril1 stated that he will prepare a report to the
Board showing the settlement amounts and then the net changes. He
noted that the other items under his budget for expanded services is
for office furniture for one of the vacant offices that he will be
creating. He noted that he is proposing to take a smaller office and
create a smaller conference room or work room that will seat four or
five people and that is the amount that is shown in the budget. He
noted that the final amount in expanded service is for public rela-
tions related activities which is an expenditure that· has been iden-
aOOK 10f) PAGE 370
Page,33
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AUGUST 12, 1987
'.
tified in the Tax Watch Committee's report as to whether the County
should be spending $500 or $600 a month on an annual basis for public
education with media relations types of programs and assistance.
Commissioner Saunders stated that a more appropriate title for
this would be public information.
Growth Management - Page A-8 - Budget Analyst Gansel stated that
this budget shows a 26.9% decrease from last year. She stated that
there are two primary reasons for the decrease, adding that in Fiscal
Year '87, there was $40,000 budgeted for attorney's fees and that
budget will be shown in Fiscal Year '88 ill the attorney's budget for a
full time position rather than outside ùtt~rney fees. She noted that
there was also $75,000 budgeted last year for engineering fees and
these will not occur again this year. She stated that there is one
expanded service request which is $7,800 to pay the Clerk to the Board
for keeping and transcribing minutes from the Citizens Advisory
Committee meetings and a microphone and recorder for when they go out-
side the County building for their meetings.
Growth Management Director Fitzpatrick stated that she has been
putting together a plan for public input and although they are only
required to have one public hearing before next August, she plans on
having workshops around the County. She stated that she would also
like to have her proposed draft element printed and circulated through
the newspapers. She noted that the $7,800 in the budget allows for
three meetings a month where minutes will be required, adding that
Page 34
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AUGUST 12, 1987
some months the advisory committee will be meeting three times and
other months only once cr twice and this money will allow for addi-
tional workshops.
***** Reoe881 11155 A.H. - Reconvenedl 2100 P.M. *****
Publio Works Divi8ion
Budget Analyst Litsinger referred to Page A-20, Public Works
Administration, noting that there is a 20% increase primarily due to
the replacement of office furniture and the addition of two vehicles
for $28,000 to serve as a public works motor pool.
Facilities Management Administration - Page A-2l - Mr. Litsinger
indicated that Facilities Management consists of three sections;
construction renovation, building maintenance, and janitorial
contracts. He noted that Facilities Manp~~ment Administration was
'0
.
transferred from Fund 305 into the GenH-al Fund to eliminate admi-
nistrative costs from capital projects funds, adding that the overall
increase is 9.6%. He stated that Page A-22 shows a $79,000 increase
in current service primarily related to increased expenses due to
larger square footage being maintained at the Courthouse Complex. He
indicated that the expanded services in Facilities Management consist
of $39,000 for a facilities construction coordinator position to aid
and review management of CIP projects related to the Capital
Improvements Element of the Growth Management Plan and also additional
dollars for the warehouse, small equipment and a forklift.
County Manager Dorrill stat~d that the forklift has already been
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&ODK jlOA PAtE 312
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AUGUST 12, 1987
pucchased and that amount could be taken out of the budget.
Commissioner Glass questioned what type of qualifications the
facilities construction coordinator will need, to which County Manager
.
Dorri1l stated that this person will be a project manager and have an
engineering and/or architectural type background.
In answer to Commissioner Saunders, Public Works Administrator
Archibald stated that there are going to be a number of design
contracts and a lot of planning and architectural type of review work.
He stated that he hopes to find someone that has the ability to serve
those functions and can also do a little planning and drawing for a
lot of small jobs that there are in-house.
In answer to Commissioner Hasse regarding janitorial contracts,
County Manager Dorrill stated that historically the County had its own
janitorial service, but it ceased to exist three years ago and for the
past three years it has been under contract with a private janitorial
cleaning company. He noted that it was considerable dollar savings to
put it out to bid over what the County was paying.
Maintenance Director Raines stated that there was over $200,000
saved in the first year by going out to contract. He noted that it is
a 2-year contract.
Commissioner Hasse questioned the $79,000 for increase in square
footage and County Manager Dorrill stated that this figure is for
revisions to the contract, adding that they are paid on a square foot
basis and as new buildings have been added like Mr. Colding's
, ,
Page 36
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AUGUST 12, 1987
building, Parks & Recreation building, and Library annèxes the
contract has been revised. He noted that the over.all contract is
$282,000. He indicated that the main problem of the County doing 'this
work is the turn-over, adding that it is difficult to attract and keep
janitorial help and it i:> costly to the County to have to pay salaries
and benef i ts. .
Budget Analyst Litsinger stated that the forklift purchase was
$14,000 of the expanded services and he would remove that amount.
Real Property Management - Page A-23 - Mr. Litsinger said that
this budget shows a 69\ increase in overall activities. He stated
that on Page A-24 there is a $25,000 ir~rease in personal services due
to the transfer of the MSTU acquisition agent from the Pine Ridge
Industrial Park MSTU fund and the upgrade of three existing positions.
He noted that there is also an increase in ope~ating expenses due to
f "
f
professional travel, telecommunications and general overall activities
of this function. He indicated that the expanded services total
$49,700 and includes 2 new posit~ons for real estate specialist; one
to begin on October lst a~d one to be phased-in on April 1, 1988. He
noted that there are also two entrance signs for the Immokalee
Cemeteries and computer network equipment as well as $6,000 for
appraisals on the proposed driver's license facility and Tax
Collector's office in North Naples.
Commissioner Pistor questioned if the Tax Collector couíd be p~t
on the property tha t the County is going to get froni···Pe1ican Bay 80 it
\
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BOOK 10R FA~t 374
Pag~ 37
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AUGUST 12, 1987
would not have to be appraised, to which County Manager Dorri11 stated
that this could be done. He stated that the Tax Collector was looking
for something North of the intersection of Immokalee Road and U.S. 4l,
adding that his reason was to have people from south Lee County coming
into Collier County to buy licenses.
Budget Director. Zalka stated that there is $440,000 budgeted for
construction of this building in the County's capital funds. Mr.
Dorrill recommended that the $6,000 item be left in the budget as a
commitment was made to explore this by previous Board action.
Enqineerinq Department - Page A-2S - BU~get Analyst Litsinger
stated that this department shows a totiJl increase of 10.5% and inclu-
des $17,000 of upgrading of several positions throughout the depart-
ment and an increase due to the purchase of replacement furniture. He
noted that Page A-26 is the general fund related to Fleet Management
which is taxicab certificates, adding that this is a revenue generator
"
in a small amount for the General Fund.
Road and Bridqe Transportation Fund 101 - Page C-l - Mr. Litsinger
said that this is a special revenue fund. He stated that this shows
that the total increase proposed for Road and Bridge is 7.9% which
includes $128,000 in expanded services. He noted that these expanded
services are for 8 maintenance worker positions and uniform costs for
the workers~ He noted that this would be a 6.3% increase in st~ffing
overall.
MSTD unincorporated Area Road Districts - Page C-3 - Mr. Litsinger
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AUGUST l2, 1987
noted that the rate of increase ranges from a low of 3.4% in Oistrict
3 which lS Golden Gate to a high of 11.2% in District 2 which is North
Naples. He noted that the primary revenue source is ad valorem in
each case.
In answer to Commissioner Pistor, Public Works Administrator
Archibald stated that th~ County is broken up into four districts for
road maintenance activities. He noted that in addition to the main-
tenance functions, there are MSTD's that are established by Commission
district and road surveys are run within e~ch area and based upon the
needs of each area, a road resurfacing program is established for the
upcoming year.
Water Management Dupartment - Page C-7 - Budget Analyst Litsinger
stated that this budget shows an overall increase of 23.9% which
includes $6,600 in ex~anded services for a part-time Clerk I position.
He stated that the primary increases are in operating expenses;
$10,000 to interdepartmental payments to Real Property Management; and
operating expenses for treatment chemicals have increased by $90,000.
He noted that there is a savings in the personal services area due to
the transfer of one position to the GAC Land Trust Fund 607. He noted
ad valorem support of water management has dropped from 52% of the
total revenues to 44% with departmental revenues ~aving increased from
48% to 56%, primaril~ from excavation permits and aquatic plant
control fees.
MSTD unincorporatred Area General Fund Real Property Management _
800K 108 FAGE 376
Page 39
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AUGUST 12, 1987
Page C-8. Mr. Litsinger said tha~ ~hiB'p~rtion shows the primary
. '....
expense as the Immokalee Airport Master Plan and other related expen-
ses. He stated that this is a net reve~ue generator for the general
fund from Airport revenues.
MSTD Unincorporated Area Road and Bridge Fund - Page C-16 - Mr.
Litsinger noted that the only expense is the transfer of funds to
Fund 10l, road and bridge for the unincorporated area portion of that
budget. He noted that the expanded service which results in a total
budget of l5.4% increase is that portion of the expanded service
request that was reviewed in Fund 101 att~:outable to the unincor-
porated areð, adding that those were the 8 maintenance worker posi-
tions for the four maintenance districts. He stated that the $65,800
is the expanded service request transfer as that portion. He indi-
cated that sales tax revenues to support the MSTD road and bridge fund
have increased by 24l% due to the fact that the transfers are growing
faster than gas tax revenues and therè has to be a higher reliance on .
sales tax revenues at this point. County Manager Dorrill stated that
because the economy is good and because the County is getting excess
sales taxes over what is bUdgeted, it is being applied to hold down ad
valorem taxes to support operating costs. He noted that there is a
255% increase in sales taxes to support the road and bridge activi-
ties.
Improvement-Districts
Maroo Islanð Beautification Punð 131 - Page C-36 - Budget Analyst
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AUGUST 12, 1987
Litsinger stated that the overall increase is 12.9\ and this fund is
.
limited to ð one quarter mill cap which resulted in a cut to the prd-
posed budget due to the cap which has originally been proposed at
$402,000 versus $387,000. He noted that this was done by reducing the
scope of planned capital construction. He noted that there is also an
increase in annual maintenance and consultant design contracts and an
increase in water and sewer costs that accounts for the 12.9\ overall
pine Ridqe Industrial Park MSTU - Page C-37 - Mr. Litsinger
said that this budget shows a 66% decrease to the fact that it is
moving into the final design stage. He ~tated that $209,000 in
operating expenses is due to underestimation of engineering costs
related to this partitular project.
..
He reported that $9,500 in per-
sonal services tave been moved because of the transfer of the MSTU
agent to the Real Property Management Department.
Commissioner Hasse questioned the reason for the $209,000
increase, to which Public Works Administrator Archibald stated that
the preliminary engineering report was in excess of $150,000 and when
that was .completed and the scope of the work was determined, a
contract was negotiated with the two local firms 'and the total of
those plus the design were in excess of $500,000. He noted that it
was not anticipated because the project has grown irt··the number of
roads as well as the number of acres involved, which has increased the
"
scope of the job. He'stated that once the design phase is completed,
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AUGUST 12, 1987
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the construction will come ou~ of the bond funds, adding that the work
is being done based upon property taxes and a millage that is allowed
in that particular district boundary. He noted that once tbe design
is over, there is no money to construct until the'bonds are secured
,
and sold.
County Manager'DOrrill stated that the debt on the bonds will be
assessment projects and there will be between $l8 million and $20
million of assessment ·work. He noted that staff has been negotiating
with Mr. Carlton and Mr. Colding to get them to participate in the
collections associated with those special assessments.
Port-Au-Prince MSTU - Page C-38 - Budget Analyst Litsinger stated
this budget shows a 132.8% increase which is primarily an engineering
study. He stated that the budget activitie~ for this improvement
district will result in ð millage of 7.8 for this areas property
owners. He noted that the budget for $27,000 is just for engineering
studies and will result in a 7.8 mill level.
Commissioner Pistor stated that with this type of mill, he does
not know if some of these people will be able to pay their total
taxes.
County Manager Dorrill stated that this is a small mobile home
park development off S.R. 951 that was put in during the days of less
restrictive regulations and platting requirements and it is now a
legal nightmare as it relates to access and ingress to the property,
lack of sufficient rights-of-way, roads never built to Coun~y stan-
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AUGUST l2, 1987
dards and so forth. He stated that this district may be 10 years old.
He indicated that in order to raise the taxes, this is the type of ad
valorem that it takes to raise the amount that is needed.
Public Works Administrator Archibald stated that this area has
about 90 mobile homes. He indicated that more than 50% of this cost
is to reimburse the County for expenditures that it made last year.
He stated that staff could reduce the millage and the pay back in the
upcoming year and pay it back over two years instead of one year. He
stated that the district is being asked to pay back the County for
expenditures that it undertook in the c~r(ent year and part of last
year, adding that the road improvements have to be paid back and the
majority is being paid back in one year based,on this budget. He
"
noted that if it was ~one over two years, the taxes would be reduced
substantially.
Budget Director Zalka stated that the millage rate is actually
going down as last year it was 8.8 mills and this year it will be 7.8
mills. She stated that many people called last year and she explained
that it was for engineering studies for their future roads that would
then be paid for through assessments and that it should be the last
year of the millage rate because she thought that'it would be the end
of the cost of the study. She noted that these people thought that
this was for one time only and do no: expect to see-:this again on
their tax bill.
.
.
.
Public Works Administrator Archibald stated that he has obtained
eOOK 10R p£r,[ 3'80
Page 43
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AUGUST 12, 1987
right-of-way which was around $20,000 and the road work has been
done, adding that money was borrowed from Fund 313 which wa~ approved
by the Board more than a year ago. He nÐted that it was approved on
the basis that it would be done immediately and then be reimbursed
through the taxing district, which is what this budget is now based on.
County Manager Dorrill stated that the Board may want to consider
splitting this in half and doing it over-a period of two years.
Public Works Administrator Archibald stated that he could contact
the civic association in this area and tell them what is proposed and
see what their response would be with regards ~~ paying this back in
year or in two years.
County Manager Dorrill stated that they will be in touch with the
homeowners and will bring this back with an option at the wrap-up
session.
Viotoria Park Drainage - Page C-39 - Budget Analyst Litsinger
,- stated that this budget shows no significant change, adding that
the primary function is to maintain the etormwater pumping station.
Westlake Beautitioation MSTO - Page C-40 - Mr. Litsinger said that
the percentage is large but the dollars are small as far as the
increase is concerned, adding that the major expense is maintenance
contracts. He noted that the maximum tax millage levy is one-third
mill and the $2,000 is the ad valorem taxes is that millage rate.
Golden Gate Beautitication District - Page C-4l - Mr. Litsinger
said that this budget reflects the maximum millage levy of .5 mills
Page 44
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AUGUST 12, 1987
and the major expenditure of 1.4% increase in the overall budget is
for construction projects related to the Golden Gate Beautification
project and the millage rate is .49 which is right at the limit.
North Naples Roadway MSTU - Page C-42 - Budget Analyst Litsinger
stated that this budget shows a major increase of 1,660% for construc-
tion of the Livingston Road section, which is also one of the major
roads in the Capital Improvement Element. He noted that the major
expenditures for next year is for the final design and land acquisi-
tion.
Commissioner Glass questioned why this project was underesti-
mated, to which Public Works Administrator Archibald stated that in
negotiating the contract, the scope of th~ ~~rk has increased. He
noted that the design contract was over $500,000 and that took into
"
consideration not only the design but the permitting of that road and
some major structures like a bridge crossing. He stated that this was
still under 8% of the construction cost.
Naples Production Park MSTU - Page C-43 - Mr. Litsinger stated
that this project is moving into the final design stage which is the
major expenditure of the $396,500 shown. He noted that the major
revenue is loan proceeds against future ad valorem taxes and the total
increase is $246% over the previous year.
Naples Park Area Drainage MSTU - Page C-44 - Budget Analyst
Litsinger said that the primary purpose of this budget is to repay
a $73,300 loan which was used f?r engineering fees and the millage
Page 45
aDDK 106 PAG£ 3'82
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AUGUST 12, 1987
rate is 1.6 mills which will raise $88,000.
Sable Palm Roað Extention - Page C-SO - Mr. Litsinger no~ed that
it was necessary to revise the tentative'budget. He noted that the
new millage rate will be 8.5 mills with the additional funds being
raised from a loan of $31,000 from millage to be levied in Fiscal Year
1989 for the remainder of the project.
Budget Director Zalka stated that this is a new project, adding
that there was no millage last year.
County Manager Dorrill stated that this project is the road in an
area that is unimproved property east of S.R. 951 which will take this
particular road to the eastern edge of G~lden Gate Estates, south of
Alligator Alley. He noted that this will dead-end at Miller
Boulevard.
Lely Golt Estates MSTÜ - Page C-S1 - Budget Analyst Litsinger
said that this is another newly created MSTU called Le1y Golf Estates
Beautification and is limited to a quarter mill for median main-
tenance. He noted that the current budget of $11,000 reflects a .248
mills.
Marco Island Beach Renouris~ent - Page C-52 - Mr. Litsinger
noted that this is currently limited to one-half mill levy for beach
restoration projects. He noted that the original budget proposal was
$2.2 million and was subsequently reduced by the Citizens Advisory
Committee based on the need to borrow $6.5 million. He noted .that the
ad valorem taxes and the other half of the revenues are being obtained
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Page 46
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AUGUST l2, 1987 ~,
from a loan against the FY 1989 millage levy. He noted that $874,000
is for improvements and the other major expenditures is for debt ser-
vice.
Harry Huber, Engineer, stated that the consulting engineer is pre-
sently working on the final design for this whole project and the per-
mitting for the project, adding that there is no time limit.on the
contract but the target date is sometime next summer so that construc-
tion can begin by next fall. He noted that it is possible that there
could be a referendum next spring to secure bonds for $6.5 million to
do the project all at once.
Immokale. Lighting an~ Beautitioation Distriot - Page C-54 _ Mr.
Litsinger stated that the Immokalee Lighting and Beautification
District shows a 130\ increase and the resulting millage change is
from .l4 to .96 with tne major expenditures being for improvements and
expenses related to electrical costs. He stated that Page C-S5 is the
lighting districts which are all aggregated together. He noted that
this is a 3% overall decrease in existing lighting districts and there
is also the addition of 7 new districts this year. He stated that the
decrease is due to forecast expenditures versus the adopted budget
last year which indicate the necessity to reduce the budgets ,because
of less expenses.
Enterprise·Punds
Solid.Waste - Page E-16 - Budget Analyst Litsinger said that this
budget shows an overall increase of 23% which includes $45l,OOO in
toû~ 10a"PA,il3B4-
·page 47
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AUGUST 12, 1987
expanded service request for one hazardous waste collection from
homeowners in the amount of $80,000; $50,000 for water monitoring in
the Big Cypress Preserve for the SFWMD; and $300,000 for a reserve for
.
land replacement purchase adjacent to the Naples Landfill.
In answer to Commissioner Saunders, County Manager Dorrill stated
that the $300,000 is based on the growth management five year CIE
recommendation that this money be set aside every year so that addi-
tional landfill space can be bought or apply it toward some other
source of resource recovery.
Public Works Administrator Archibald ~.~ted that this is based
upon putting aside five acres per year fl.ir l' five year period. He
noted that there are three cells that need to be developed and one is
close to being ready. He noted that each cell has approximately a
five year life which means that in 15 years maximu~, there will have
to be a new site.
BUdget, Analyst Litsinger stated that another item to note for this
budget is that under revenues, there is a $2.00 per ton increase in
tipping fees which is proposed to raise $451,000 for the expanded ~er-
vices.
County Manager Dorrill stated that this will raise the tipping
fees to $20.00 which is about a 12' increase over the present year and
the bulk of that is for the $300,000 land replacement reserve that is
being set up.
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AUGUST 12, 1987
Xnternal Servioe Funds
Fleet Management - Page E-23 - Budget Analyst Litsinger stated
that this bUdget shows an increase of 24% which reflects $2,600 for
expanded services for miscellaneous shop equipment. He noted that the
major cause of the increased operating expenses is due to the growing
fleet of county owned vehicles.
County Manager Dorrill stated that Page E-24 shows the unexpected
rise in fuel costs for all county vehicles and this is the extent of
the forecast item for this year as well as the large increase in next
year. He noted that this does not involve ad valorem revenue directly
but for people that use fleet management services or fuel, the County
is paid on a monthly basis.
Commissioner Pis tor questioned if th~ :uel.goes up will there be
enough in the budget to cover it, to which Zleet Management Director
PinealJ stated that there is not much leeway at all. He noted that
fuel is $.84 a gallon including all taxes and $.85 has been budgeted.
Budget Analyst Litsinger stated that under the current budget,
there is a transfer from other funds of $103,000 which is money being
transferred from the motor pool to supplement the revenues in Fleet
Management.
Motor Pool - Page E-25 - Mr. Litsinger said that the overall
increase is 10.4% which is due to upgrading fuel pump facilities as.
required by FDER.
G~C Trust Land Sales - Page' F-2; - Budget Analyst,- Li tsinger' indi-
aDDK jlOB PAGE 386
Page 49
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106 PAGE 3"87
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AUGUST 12, 1987
cated that the major expenditures are for appraisals and the major
revenues are the land sales ftnd the transfer from Fund 313 f¢r land
acquisition. He noted that paqe P-3 i. ~h. GAC Trust Roads which
shows a slight decrease of 3.6% with the major expenditure being
$l28,000 for road work and the major revenue is interest on the prin-
ciple amount which is currently around $866,000. He noted that the
intent is that all activity take place with the revenue generated from
the principle. He noted that paq. P-4 is GAC Trust Canals and the
major expenditure is for canal clearing equipment and the major reve-
nue is from interest on principle.
Special Assessment Road Construction Punð 701 - Page F-lO - Mr.
Litsinger reported that this is a special assessment road construction,
Fund 701, showing a 45% decrease with the major expenditure being for
.
debt service and the major revenue being loan proceeds against future
assessments. He indicated that page F-ll is special assessment paving
districts which shows an increase of 51.3% overall and the mðjor
expenditure being for paved projects and the major revenues from loan
proceeds against future assessments.
RQad Impact Districts - Pages F-l2 through F-16 - Mr. Litsinger
stated that these are the road impact districts with the major revenues
being from impact fees and the major expenditure is road construction.
East Naples Fire Hydrant MSTD Special As.ssment Distriot - Page
F-l7 - Budget Analyst Litsinger said that the capital projects for
this district involves fire hydrants and the major revenues for
the coming year are loan proceeds against future assessments.
'"" ~
Page 50
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AUGUST 12, 1987
***** Recess: 3:35 P.M. - Reconvened: 3:45 P.M. *****
Deputy Clerk Kueter replaced Deputy Clerk Kenyon
ADMINISTRATIVE SERVICES DIVISION
BUðget Analyst Pike aðvised the Board to use the regular budget
book for this division.
Administration - Page A-ll - Ms. Pike stated Administration is a
new organization under Administrative Services. Sh~ said it was deve-
loped within the current fiscal ye~r to centralize the purchase and
operation of a computer system. She reportëd that the budget for next
year l~ comprised of two positions, Administrative Services
Administrator and the Administrative Secretary will be moved from
Human Resources to Administrative Services.
She advised there are two expanded s~rvice requests for data pro-
cessing equipment and office furniture.
In answer to Chairman Hasse, Ms. Pike advised that the $80,500 is
merely being moved from one budget to another.
BUdget' Management Department - Page A-12 - Ms. Pike stated
there is a 3l.4% increase for next year. She stated that $6,500 is
attributable to the hours worked by the part-time Budget Analyst. She
noted there are two expanded service requests for a new Budget Analy~t
position and data processing equipment.
Budget Director Zalka stated the purpose of the new Budget Analyst
position is to spread out the work of the analysts to enable focus on
management studies during the off-season. She stated this will entail
'. "}
Page 51
aOOK 106 pA';r 3'88
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AUGUST l2, 1987
reviewing departments experiencing a large amount of growth to compute
staffing calculations and make recommendations on method imp!ovements.
Answering Commissioner Pistor, Ms. Zalka state~ that during the
season there is so much over-time chat the analysts take compen-
satory time during the off-season and are gone most of the time.
She stated that if the work is spread out during the season the
anal~sts will not take' as much time off during the off-season and
the studies can be accomplished.
COlmty Manager Dorrill stated that he suggested creating a produc-
tivity section, which is one of the few a~~~a that Tax-Watch is sup-
porting. He stated the purpose is to m~~sure productivity and it
would give each budget analyst the opportunity to conduct two produc-
tivity studies during the off-season and each of the six divisions
would have some productivJty work done.
In response to Chairman Hasse, Ms. Zalka stated the new position
will bring the Budget Department from 4 full-time employees to 5 full-
time employees. Mr. Dorrill stated it is a large increase, however,
any budget office which is doing a good job, saves the Commission
money.
Risk Management Department - Page A-l3 - Ms. Pike stated there is
a significant increase in this budget of 122%. She said ,the increase
is in personal services and $l7,700 is due to the transfer of an
Insurance Specialist from the Human Resources Department to the Risk
Management Department. She stated there .are two expanded service
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AUGUST 12, 1987
requests of one full time Risk Management Analyst and one half-time
position which will be shared with the Human P.esources Department.
Risk Management Director Rynders stated the department has
operated for some time with very little staff. She said they are
trying to get all loss and premium information onto the computer and
another person is needed to program and set up loss reports on a regu-
lar basis. She noted this will include all types of losses, where
they are, graphs, etc.
County Manager Dorrill stated he supports this increase because
the department has a tremendous amount of rèsponsibi1ity for County-
wide insurance and it entails a lot of work. He noted that one of the
positions is a transfer from another department.
Purchasinq Department - Page A-l4 - Ms. Pike stated this budget
contains a decrease of 13%. She said the decrease is occurring in
operating and capital because central stores will no longer be
budgeted as it has been in the past. She advised that central stores
will be a balance sheet inventory account next year.
In answer to Chairman Hasse, Ms. Zalka stated that there is no
savings involved since it is only an accounting chaqge. She
explained that central stores purchases, which are not budgeted under
office supplies, will only appear once in the budget and when the
Purchasing Department buys the supplies, they will only charge it to
an account that does not show in the budget and won't show in the
budget until it is charged to a particular department.
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Page 53
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AUGUST 12, 1987
Ms. Pike continued by stating that other changes in the budget are
the transfer of two positions, switchboard ' operator and a com-
munications officer, to Emergency Management Department. She said
there is a phase-in of a Clerk II.
Ms. Pike stated there are two expanded service requests: one for
..
$9,700 for a Contract Administrator position for a July phase-in and
$9,600 for data processing equipment.
Human Resources Department - Page A-l6 - Ms. Pike stated there is
an increase of 45% for this department. She said a large part of the
increase occurs in operating expenses due to a $23,000 increase for
recruitment advertising and $4,500 increase for pre-employment physi-
cals.
Ms. Pike stated there are expanded service requests for: $97,100
for positions of Human Resources Director, Personnel Specialist, a
f
half-time secretary to be-shared with Risk Management, and two
Management Interns.
Mr. Dorrill stated the majority of that expense occurs in
refilling the Director's position which was previouSly discussed.
He stated the other requested positions are based on experience in
recruiting and advertising position vacancies. He said the other
significant change is to recruit administrative government interns,
which have been used in Collier County in the past. He explained that
since there has never had a very good policy on recruiting these
interns, the money was placed in Human Resources budget for pro-
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AUGUST l2, 1987
fessional recruiting.
:In'answer-to Commissioner Goodnight, Mr. Dorrill stated that the
special events expenses have historically been placed under the Board
of County Commissioners budget because the Board has discretion over
how the money is spent. He advised that the other items historically
paid from this account are dues through National & Florida
Associations of Counties and things which are not directly attribu-
table to the County Commission operation, but are County expenditures.
Commissioner Goodnight stated that since these items are employee
benefits, it should be placed under the Human Resources budget.
Mr. Dorril1 directed Ms. Zalka to realign this expense item con-
taining the Employee Christmas Party, tuition refund and training
program, summer picnic, etc. and place it under the Human Resources
Budget and to set up a separate organization for these activities
and any other direct employee-related benefits.
Helicopter Operations - Page A-l8 - Ms. Pike stated there is an 8'
increase in this budget. She said there is a planned phase-in of a
second pilot and an increase in aviation insurance. She advised that
this department is being affected by the reorganization and that will
be presented during the wrap-up session.
In answer to Chairman Hasse, Helicopter Operations Pilot Bolton
stated the new pilot will be full-time during the mooths of_ October
through April, and part-time throughout the summer. Mr. Bolton
explained that during the winter season the two pilots work-2 days on
J t, ¡~ .
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Page 55
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AUGUST 12, 1987
and 2 days off and that covers weekends. Mr. Dorrlll added that
during the off-season, the new pilot will only work Saturdays and Sun-
days to fill i.n.
Commissioner Pistor asked whether it is less expensive to own or
lease the helicopter and whether it is depreciated? Mr. Dorrill
stated that governmental accounting does not show depreciation
allowance as part of the operating budget process. He said that Clerk
Giles depreciates all of the County's fixed capital assets. He
advised that over the years Staff has expJ~~ed lease/purchase of simi-
lar helicopters and Lee County leases and s?ends two or three times
the amount that Collier County spends on this expense.
Answering Chairman Hasse, Mr. Bolton stated that the major parts
which will need replacing have a remaining life of.4 years. Replying
to Commissioner Pistor, Mr. Bolton stated the blades have approxima-
tely 4 to 4+ years before they will need to be replaced.
Mr. Dorril1 explained that aircraft component parts are retired or
replaced based on the number of engine hours used. Mr. Bolton stated
that in the first year Collier County's helicopter logged just over
300 hours, and therefore, the blades have approximately l,700 hours
remaining.
In response to Commissioner Goodnight, Mr. Dorri11 stated that the
County accomplishes maintenance on the helicopter ~y contracting with
the Sheriff for the services of his Aircraft Mechanic.
.Internal Service Fund - Page E-22 - Ms. Pike advised that this is
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,AUGUST 12, 1987
the Risk Management Workers' Compensetion Budget. She stated there is
a 2' increese in this budget for capital outlay for computer equip-
ment.
Ms. Zalke stated that this is en internal service fund which
reflects charges to ell departments with employees for the Workers'
Compensation Self-Insurance Fund. She stated that Worker's
Compensation rates are decreasing due to Collier County's loss
experience.
Tape no
PROPERTY APPRAISER
Budget Analyst Litsinger stated thi3 budget appears in the updeted
budget book on Page B-17. He stated this budget has been revised
because of some changes made by the State to the Property Appraiser's
proposed budget and there has also been an edjustment and expenses
paid by the Board of County Commissioners to reflect higher expenses
associated with traditional office space occupied by the Property
Appraiser.
Mr. Litsinger advised that there is another change to be made to
this budget under expenses paid by the Board of County Commissioners.
He stated Property Appraiser Colding has agreed to pay his insurence
charges from his direct budget as approved by the State. He said this
changes the line item "Charges Paid by BCC" from $53,300 to $43,300.
He advised this reduces the increase from 16.6% to 15.8'.
Mr. Litsinger stated the l5.8' increase is due to expanded service
pðgè'57
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106 PAGE 394
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AUGUST 12, 1987
requests of three new positions: a land appraiser, computer þrogrammer
and a data entry clerk. He said there is also a $20,000 one-time
contribution to the. State Retirement Fund for Elected Officials to
purchase additional retirement credit for the Property Appraiser, and
$26,000 for new computer hardware.
Mr. Litsinger stated the Budget Office is recommending that there
be a $3,000 reduction in Health & Life Insurance. He said the County-
wide figure being used is 20% and the Property Appraiser is using 25%,
or an ~xcess of $3,000. He stated they are also recommending that
$1,300 for glazing of five automobiles be ~~leted. He advised that
this recommendation is based on the f8ct ttat it is not County policy
to glaze automobiles.
In answer to Chairman"Hasse, Property Appraiser Colding stât:.ed'
,
that he keeps his vehicles for a period of 10 years. He stated that
glazing helps increase the life of a vehicle and he recommended that
the County look into it for their vehicles. Commissioner Pistor
stated that he has discussed this with Mr. Colding and is certain
that he is saving the County approximately $l4,000 to $15,000 per
year with this practice.
It was the general consensus that the $1,300 expense tor glazing
vehicles be included in the property Appraiser's budget.
Replying to Commissioner Goodnight, Mr. Colding stated that any
money left at the end of a year is returned to the County. Mr.
Colding explained that in budgeting for health and life insuranèe, his
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does not experience much ðttrition, which is
20% figure being used by the budget department.
Ms. Zalka stated that the exact figure for health and life
insurance is still an unknown, however, the 20% figure is below esti-
mates because of the attrition Ydctor. She stated it is feasible that
if there is no attrition, the L'" may not be high enough. She stated
that the opportunity to wai~ fvr the exact figure does not exist
because the State will be api-· ,x.rin9 Mr. Colding's budget within the
next 3 days.
It was the general consensus th~t the health and lite insurance
rate remain at 25%.
Mr. Colding explained the Sta: \: ~e whica allows an elected
to purchase back retirement benefit~ to Chairman Hasse. Commissioner·,
pistor stated it is his understandi~g that the County has no choicé in
"
paying this expense if the elected ?fficial has paid their half.
Ms. Zalka noted that the gen,!ra1 fund budget is based on an esti-
mate that approximately $22,000 will be returned by the Property
at the end of next year.
**100
There being no further business, the meeting was adjoUrn,ed by
Order of the Chair. Time: 4:30 p.m.
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