Agenda 01/22/2013 Item #16B1 1/22/2013 Item 16.B.1.
EXECUTIVE SUMMARY
Recommendation to the Collier County Board of County Commissioners (BCC) acting in
its capacity as the Community Redevelopment Agency (CRA) to award Contract
No. 12-5970—Immokalee Pavement Overlay to AJAX Paving Industries of Florida,LLC in
the amount of$225,314.50 and authorize the CRA Chairperson to sign the Contract after
review by the County Attorney's Office. This is the final task related to the Immokalee
Downtown Stormwater Drainage Improvement Project.
OBJECTIVE: For the BCC acting in its capacity as the CRA Board to award Contract No.
12-5970 — Immokalee Pavement Overlay to AJAX Paving of Florida, LLC in the amount of
$225,314.50 and authorize the CRA Chairperson to sign the Contract after review by the County
Attorney's Office.
CONSIDERATION: The scope of the subject contract is to install an asphalt overlay to three
streets in Downtown Immokalee: Boston, Delaware and Colorado Avenues from South First to
South Ninth Streets. The bid was advertised on October 30, 2012 in the Naples Daily News and
667 notices were emailed. On November 15, 2012 a non-mandatory pre-bid meeting was held to
explain the contract specifications and answer any questions that the prospective bidders may
have. Four (4) bids were received by the due date of December 14, 2012. The bids were
reviewed by the staff at the Immokalee Community Redevelopment Agency (CRA) and the
project Engineering Consultant in conjunction with the Purchasing Department. Based on the
bids received, AJAX Paving Industries of Florida, LLC has been deemed the lowest, qualified
responsive bidder. Therefore, Staff recommends awarding the contract to AJAX Paving
Industries of Florida, LLC. This is the final task related to the Immokalee Downtown
Stormwater Drainage Improvement Project.
FISCAL IMPACT: The source of funding for this project is a Community Development Block
Grant (CDBG) - Disaster Recovery Initiative (DRI) Grant awarded by the Collier County
Department of Housing, Human and Veteran Services to the Immokalee CRA (CDBG/DRI
Contract #10DB-D4-09-21-01-K09) for the construction of the Immokalee Downtown
Stormwater Drainage Improvement Project. Currently, sufficient funds remain within Immokalee
CRA Grant Fund(715)Project 33130 and have been reserved to cover the cost of this contract.
GROWTH MANAGEMENT IMPACT: This contract furthers the programs and projects
within the budgetary and policy guidance and directives of the Community Redevelopment
Agency and the Board of County Commissioners in furtherance of Policy 4.2 of the Future Land
Use Element of the Growth Management Plan which reads as follows:
"The Immokalee Area Master Plan addresses conservation, future land use, population,
recreation, transportation, housing, and the local economy. Major purposes of the Master Plan
are coordination of land uses and transportation planning, redevelopment or renewal of blighted
areas, and the promotion of economic development."
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1/22/2013 Item 16.B.1.
Furthermore, this project is in accordance with the goals and objectives of the Drainage Sub-
element of the Growth Management Plan for Collier County Stormwater Management.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office,
requires majority vote, and is legally sufficient for Board action.—CMG
RECOMMENDATION: For the BCC acting in its capacity as the CRA Board to award
Contract No. 12-5970 — Immokalee Pavement Overlay to AJAX Paving Industries of Florida,
LLC in the amount of $225,314.50 and authorize the Chairman to sign the standard Board
approved contract after legal review by the Office of the County Attorney.
Prepared By:
Bradley S.Muckel,MBA,PMP
Principal Project Manager
Collier County CRA—Immokalee
Attachments: 1) Bid Tabulation, 2) Engineer's Recommendation Letter, 3) Draft Contract, 4) •
Contractor Clearance Letter—The Florida Department of Economic Opportunity(DEO).
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1/22/2013 Item 16.B.1.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.B.1.
Item Summary: Recommendation to the Collier County Board of County Commissioners
(BCC) acting in its capacity as the Community Redevelopment Agency(CRA)to award Contract
No. 12-5970- Immokalee Pavement Overlay to AJAX Paving Industries of Florida, LLC in the
amount of$225,314.50 and authorize the Chairperson to sign the Contract after review by the
Office of the County Attorney.This is the final task related to the Immokalee Downtown
Stormwater Drainage Improvement Project.
Meeting Date: 1/22/2013
Prepared By
Name: MuckelBradley
Title: Project Manager,
1/9/2013 12:45:06 PM
Submitted by
Title: Project Manager,
Name:MuckelBradley
1/9/2013 12:45:07 PM
Approved By
Name:ParkerNicole
Title: Contracts Specialist,Purchasing&General Services
Date: 1/10/2013 12:30:45 PM
Name:MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing&Gene
Date: 1/10/2013 7:09:28 PM
Name: WardKelsey
Title: Manager-Contracts Administration,Purchasing&Ge
Date: 1/14/2013 8:37:33 AM
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1/22/2013 Item 16.B.1.
Name: StanleyTherese
Title:Management/Budget Analyst, Senior,Office of Manage
Date: 1/14/2013 4:19:35 PM
Name: GreeneColleen
Title:Assistant County Attorney,County Attorney
Date: 1/15/2013 8:17:51 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 1/15/2013 9:19:06 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 1/15/2013 10:17:19 AM
Name: OchsLeo
Title: County Manager
Date: 1/15/2013 12:26:41 PM
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lid Tithuestion 1/22/2013 Item 16.B.1.
13i8711mmokalee AaphMt 00.day%Md
Packages Sent:667
Packages Downloaded:SO
Bids 5.0.10ed:4
Ajax Patdnp IndUatrkf Comn.onIty Afghan Corp. APAC 001688/18 Inc. L.W.RODerb ConbaOSng
/�'� IYm,. Numhar 00.8.181.8 Unit 00.565 Coat Tope Coot Toth Gat T.W _.:Coat :Total
101-1 101.1 MOBILIZATION LS 1 $1$28.8 513,200.00 52,507.70 52,887.70 112.12800 512,128.06 117,000.03 017,000.00
COWER COUNTY RIGHT-OF-
101.2 WAY PERMIT LS 1 52,200.00 52,200.00 52.1011.00 52,100,00 $2,000.00 $2,000.00 52.000,00 12000.00
102-1 102.1 MAINTENANCE OF TRAFFIC LS 1 57,000.00 57,000.00 811,000.00 511,000.00 020.833.07 126,63301 $20,00100 U0,000.00
CLEARING INC 0.487681640. 87,000.00 57,000.00 54,500.00 54,800.00 0013.80 55,813.68 812,0000 $12,800.00
110-1-1 6PTItefe,LL BASE GROUP 416' 1
285.704 LIMEROCIO SY 124 188.0 66.00 58.264.80 826.50 53,2 13433 54,281.72 548.00 55052.00
MILLING EXISTING ASPHALT 63640.00 53,64000 54,70000 54,700.00 511358.35 516,358.35 62,875.W 02,875.00
327-70-1 PAVEMENT(V AVG.DEPTH) LS 1
bUPERPAVE A.O. 107.10 8152,03250 5107.75 5161,708. $0.08 5141,8758 503.00 8145.17500
3341.13
425-4 6LIRRALFWFIOL Te C)(n TEN A 142 7
51,6550 53,310.00 $1,080.00 51,120.00 51,875.00 63,750.00 55,7508 511,800.00
425-5 M ANHOLE-ADJUST
EA 6 $11003 5680.8 5175.00 51,050.00 5120.00 572010 6285.00 51,71000
MANHOLE-ADJUST 68300 11,414.00 5175.00 53,150.8 5120.00 $2,160.00 5345.00 58,210.00
425-51 SANITARY SEWER EA 18
' 435-5 21 $44.00 $924.00 515.8 5113.00 53000 51,050.00 5175.00 53075.8
MLUMINUMptor INDEX 145.00 51,755.00 562.55 51,688.85 550.8 61,35013 662.00 51,674.8
515-1-2 LF 27
WATE▪R,FERTILIZER& S2.03 0,300.0 51.05 $5,255.25 $100 54051.8 56.15 $18,574.25
5751.1 MOWING SY 2,895
555.50 64.25 $420.35 $.8 6404.8 53.80 53950
7063 MARKER PAVEMENT EA 101
MARKINGS
87,361.00 $0.00 62.151.8 502 52
4 192.35 5115 53,488.05
711.11.111 ',
MARIO▪NGS S3.03 0.043.8 52.35 5409.35 $2.20 64.118.0 52.30 $.55530
711.11-123
RMOPLAS11C PAVEMENT
MARKINGS $5.95 51,886.15 54.25 81.347.25 54.00 51.268.00 5430 51,39.10
711-11-125 24- LF 317
MARK▪INGS 51.03 $36.8 51.05 $3750 51.00 638.00 51.00 06.40
711.11.151 LF 35
''111:1SIBRC PAVEMENT
MARKINGS
682.75 553.00 $0300 550.00 $50.00 550.8 15000
711-11-170
MOPUSTIC PAVEMENT
MARKINGS 31.00 51,250.00 50.65 51.082.50 50.80 $1.000.00 $1.45 $1512.50
711-11-211 MTANDARDWYELLOWKSOLID
34.500.00 $7,275.00 57,275.00 525,24507 525245.07 55,25010 55.250.8
PAVEMENT/RE-GRADE RIP- $4,500.00 CC-1811 RAP SLOPE LS 1
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animate 15452.8.s Asphalt fort.3amM1een, Cmmaeting
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Opened by:Nicole Parker Packet Page-941-
Witnessed by:Evelyn Caton
1/22/2013 Item 16.B.1 .
Engineer's Est Inc.
BID TABULATION 1,367.18
#12-5970 Immokalee Asphalt Overlay Project
$270,000.00
$260,000.00
$250,000.00
$240,000.00
$230,000.00
$220,000.00
$210,000.00 • •
$200,000.00
• Engineer's Ajax Paving Community APAC C.W.Roberts
Estimate Industries Asphalt Corp. Southeast, Contracting
Inc.
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1/22/2013 Item 16.B.1.
C.W. Roberts Contracting
$265,216.00
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1/22/2013 Item 16.B.1.
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December 18,2012
Bradley Muckel,MBA, PMP
Principal Project Manager
Collier County Community Redevelopment Agency (CRA)-Immokalee
1320 North 15th Street(SR 29)
Immokalee,FL 34142
Re: Immokalee Asphalt Overlay Project
Bid#12-5970
Date: December 14, 2012
ABB PN 10-0021-Pave
Dear Mr. Muckel:
Based upon our review of the bids received for the above-listed project it is our opinion that Ajax
Paving Industries is the low bidder for the project. We are not aware of any outstanding issues
or problems with Ajax Paving Industries that would prevent us from recommending their
selection as the low bidder.
Agnoli, Barber&Brundage, Inc. looks forward to working successfully with Ajax Paving
Industries on this project.
Sincerely,
AGNOLI, BARBER&BRUNDAGE, INC.
Edward F. Tryka, III,P.E.
Project Manager
‘. Packet Page-944- - _
1/22/2013 Item 16.B.1 .
arm
C..,otr& County
AciminisaatiVe Sens Division
Purot,aeir,g
Immokalee Pavement Overlay: Boston, Colorado & Delaware Avenues
COLLIER COUNTY BID NO. 12-5970
COLLIER COUNTY, FLORIDA
Nicole Parker, Procurement Strategist
Email: nicoleparker @colliergov.net
Telephone: (239) 252 -4270
FAX: (239) 252 - 6549
GRANT FUNDED
Design Professional:
Agnoli Barber & Brundage, Inc.
,M1l
Pudasing Depai ent•3327 Tamiami Trail East•Naples,Florida 34112-4901•www.colliergou.netlpurchasing
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Construction Services_Agreement for Grant Funded Projects: 1/1/2012
Packet Page-945-
1/22/2013 Item 16.B.1.
TABLE OF CONTENTS
PUBLIC NOTICE 3
PART B-INSTRUCTIONS TO BIDDERS 5
CONSTRUCTION BID 13
BID SCHEDULE 14
MATERIAL MANUFACTURERS 15
LIST OF MAJOR SUBCONTRACTORS 16
STATEMENT OF EXPERIENCE OF BIDDER 17
TRENCH SAFETY ACT 18
GRANT REQUIREMENTS AFFIDAVIT 19
CERTIFICATE REGARDING DEBARMENT 20
SECTION 3 CLAUSE 21
AFFIDAVIT AND CERTIFICATION FOR CLAIMING STATUS AS A SECTION 3 BUSINESS FOR
FORMAL SOLICITATIONS 23
IMMIGRATION LAW AFFIDAVIT CERTIFICATION 24
COLLIER COUNTY SOLICITATIONS SUBSTITUTE W—9 25
BID BOND 29
BIDDERS CHECK LIST 31
CONSTRUCTION AGREEMENT 33
EXHIBIT A 1: PUBLIC PAYMENT BOND 41
EXHIBIT A 2: PUBLIC PERFORMANCE BOND 44
EXHIBIT B: INSURANCE REQUIREMENTS 47
INSURANCE AND BONDING REQUIREMENTS 49
EXHIBIT C: RELEASE AND AFFIDAVIT FORM 51
EXHIBIT D: FORM OF CONTRACT APPLICATION FOR PAYMENT 52
EXHIBIT E: CHANGE ORDER 55
EXHIBIT F: CERTIFICATE OF SUBSTANTIAL COMPLETION 57
EXHIBIT G: FINAL PAYMENT CHECKLIST 59
EXHIBIT H: GENERAL TERMS AND CONDITIONS 61
EXHIBIT I: SUPPLEMENTAL TERMS AND CONDITIONS 94
EXHIBIT J: TECHNICAL SPECIFICATIONS 95
EXHIBIT K: PERMITS 96
EXHIBIT L: STANDARD DETAILS 97
EXHIBIT M: PLANS AND SPECIFICATIONS 98
EXHIBIT N: CONTRACTOR'S KEY PERSONNEL ASSIGNED TO THE PROJECT 99
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Construction Services Agreement for Grant Funded Projects: 1/1/2012
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1/22/2013 Item 16.B.1 .
Colter' County
Administrative Senrices 0Iv s o
Purchasing
PUBLIC NOTICE
INVITATION TO BID
Immokalee Pavement Overlay: Boston, Colorado & Delaware Avenues
COUNTY BID NO. 12-5970
Separate sealed bids for the construction of Immokalee Pavement Overlay: Boston,
Colorado & Delaware Avenues, addressed to Ms. Joanne Markiewicz, Interim
Purchasing Director, will be received at the Collier County Government, Purchasing
Department, 3327 Tamiami Trail E, Naples, FL 34112, until 3:00 P.M. LOCAL TIME, on
the 29th day of November 2012, at which time all bids will be publicly opened and read
aloud. Any bids received after the time and date specified will not be accepted and •
shall be returned unopened to the Bidder.
A non-mandatory pre-bid conference shall be held at the Purchasing Department,
Conference Room A, at 3:00 PM. LOCAL TIME on the 15th day of November 2012, at
which time all prospective Bidders may have questions answered regarding the Bidding
Documents for this Project.
Sealed envelopes containing bids shall be marked or endorsed "Bid for Collier County
Government, Collier County, Immokalee Pavement Overlay: Boston, Colorado &
Delaware Avenues Bid No. 12-5970 and Bid Date of November 29, 2012". No bid shall
be considered unless it is made on an unaltered Bid form which is included in the
Bidding Documents. The Bid Schedule shall be removed from the Bidding Documents
prior to submittal.
This solicitation is for the construction of an asphalt overlay on three streets in
Immokalee to be 100% funded by Disaster Recovery Initiative Grant# 10DB-D4-09-21-
01-K09 through the Florida Department of Economic Opportunity. All grant terms and
conditions shall apply to awarded contractor.
One contract will be awarded for all Work. Bidding Documents may be examined on the
Collier County Purchasing Department E-Procurement website: www.colliergov.net/bid.
Copies of the Bidding Documents may be obtained only from the denoted website.
Bidding Documents obtained from sources other than the Collier County Purchasing
Department website may not be accurate or current.
Each bid shall be accompanied by a certified or cashiers check or a Bid Bond in an
amount not less than five percent (5%) of the total Bid to be retained as liquidated
damages in the event the Successful Bidder fails to execute the Agreement and file the
�-. required bonds and insurance within ten (10) calendar days after the receipt of the
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Construction Services Agreement for Grant Funded Projects: 1/1/2012
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1/22/2013 Item 16.B.1 .
Notice of Award. The Successful Bidder acknowledges and agrees that it shall execute
the Agreement in the form attached hereto and incorporated herein.
The Successful Bidder shall be required to furnish the necessary Payment and
Performance Bonds, as prescribed in the General Conditions of the Contract
Documents. All Bid Bonds, Payment and Performance Bonds, Insurance Contracts and
Certificates of Insurance shall be either executed by or countersigned by a licensed
resident agent of the surety or insurance company having its place of business in the
State of Florida. Further, the said surety or insurance company shall be duly licensed
and qualified to do business in the State of Florida. Attorneys-in-fact that sign Bid
Bonds or Payment and Performance Bonds must file with each bond a certified and
effective dated copy of their Power of Attorney.
In order to perform public work, the Successful Bidder shall, as applicable, hold or
obtain such contractor's and business licenses, certifications and registrations as
required by State statutes and County ordinances.
Before a contract will be awarded for the Work contemplated herein, the Owner shall
conduct such investigations as it deems necessary to determine the performance record
and ability of the apparent low Bidder to perform the size and type of work specified in
the Bidding Documents. Upon request, the Bidder shall submit such information as
deemed necessary by the Owner to evaluate the Bidder's qualifications.
The Successful Bidder shall be required to finally complete all Work within Fifty Nine
(59) calendar days from and after the Commencement Date specified in the Notice to
Proceed.
The Owner reserves the right to reject all Bids or any Bid not conforming to the intent
and purpose of the Bidding Documents, and to postpone the award of the contract for a
period of time which, however, shall not extend beyond one hundred twenty (120) days
from the bid opening date without the consent of the Successful Bidder.
Dated this 30th day of October 2012.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /s/ Joanne Markiewicz
Interim Purchasing and General Services Director
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1/22/2013 Item 16.B.1.
PART B -INSTRUCTIONS TO BIDDERS
Section 1. Definitions
1.1 The term "Owner" used herein refers to the Board of County Commissioners, or
its duly authorized representative.
1.2 The term "Project Manager" used herein refers to the Owner's duly authorized
representative and shall mean the Division Administrator or Department Director, as
applicable, acting directly or through duly authorized representatives.
1.3 The term "Design Professional" refers to the licensed professional engineer or
architect who is in privity with the Owner for the purpose of designing and/or monitoring
the construction of the project. At the Owner's discretion, any or all duties of the Design
Professional referenced in the Contract Documents may be assumed at any time by the
Project Manager on behalf of the Owner. Conversely, at the Owner's discretion the
Project Manager may formally assign any of his/her duties specified in the Contract
Documents to the Design Professional.
1.4 The term "Bidder" used herein means one who submits a bid directly to the
Owner in response to this solicitation.
1.5 The term "Successful Bidder" means the lowest qualified, responsible and
responsive Bidder who is awarded the contract by the Board of County Commissioners,
on the basis of the Owner's evaluation.
1.6 The term "Bidding Documents" includes the Legal Advertisement, these
Instructions to Bidders, the Bid Schedule and the Contract Documents as defined in the
Agreement.
1.7 The term "Bid" shall mean a completed Bid Schedule, bound in the Bidding
Documents, properly signed, providing the Owner a proposed cost for providing the
services required in the Bidding Documents.
Section 2. Preparation of Bids
2.1 The Bids must be submitted on the standard form herein furnished by the Owner
(pages 14 — 26 as bound in these Bidding Documents). By submitting a Bid, Bidder
acknowledges and agrees that it shall execute the Agreement in the form attached
hereto and incorporated herein. The Bidder shall complete the Bid in ink or by
typewriter and shall sign the Bid correctly. Bid Schedules submitted on disk/CD shall be
accompanied by a hard copy of the completed Bid Schedule which shall be signed and
dated by the Bidder. The Bid may be rejected if it contains any omission, alteration of
form, conditional bid or irregularities of any kind. Bids must be submitted in sealed
envelopes, marked with the Bid Number, Project Name and Bid opening Date and Time,
and shall be addressed to the Purchasing Department, 3327 Tamiami Trail E, Naples,
FL 34112. If forwarded by mail, the sealed envelope containing the Bid must be
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Construction Services Agreement for Grant Funded Projects:1/1/2012
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1/22/2013 Item 16.B.1.
enclosed in another sealed envelope addressed as above. Bids received at the
location specified herein after the time specified for bid opening will be returned to the
bidder unopened and shall not be considered.
Section 3. Bid Deposit Requirements
3.1 No Bid shall be considered or accepted unless at the time of Bid filing the same
shall be accompanied by a cashiers check, a cash bond posted with the County Clerk, a
certified check payable to Owner on some bank or trust company located in the State
of Florida insured by the Federal Deposit Insurance Corporation, or Bid Bond, in an
amount not less than 5% of the bidder's maximum possible award (base bid plus all
add alternates) (collectively referred to herein as the "Bid Deposit"). The Bid Deposit
shall be retained by Owner as liquidated damages if the Successful Bidder fails to
execute and deliver to Owner the unaltered Agreement, or fails to deliver the required
Performance and Payment Bonds or Certificates of Insurance, all within ten (10)
calendar days after receipt of the Notice of Award. Bid Bonds shall be executed by a
corporate surety licensed under the laws of the State of Florida to execute such bonds,
with conditions that the surety will, upon demand, forthwith make payment to Owner
upon said bond. Bid Deposits of the three (3) lowest Bidders shall be held until the
Agreement has been executed by the Successful Bidder and same has been delivered
to Owner together with the required bonds and insurance, after which all three (3) Bid
Deposits shall be returned to the respective Bidders. All other Bid Deposits shall be
released within ten (10) working days of the Bid Opening. No Bid including alternates,
shall be withdrawn within one hundred and twenty (120) days after the public opening
thereof. If a Bid is not accepted within said time period it shall be deemed rejected and
the Bid Deposit shall be returned to Bidder. In the event that the Owner awards the
contract prior to the expiration of the 120 day period without selecting any or all
alternates, the Owner shall retain the right to subsequently award to the Successful
Bidder said alternates at a later time but no later than 120 days from opening, unless
otherwise agreed by the Purchasing Director and the Successful Bidder.
3.2 The Successful Bidder shall execute five (5) copies of the Agreement in the form
attached and deliver same to Owner within the time period noted above. The Owner
shall execute all copies and return one fully executed copy of the Agreement to
Successful Bidder within thirty (30) working days after receipt of the executed
Agreement from Successful Bidder unless any governmental agency having funding
control over the Project requires additional time, in which event the Owner shall have
such additional time to execute the Agreement as may be reasonably necessary.
Section 4. Right to Reject Bids
4.1 The Owner reserves the right to reject any and all Bids or to waive informalities
and negotiate with the apparent lowest, qualified Bidder to such extent as may be
necessary for budgetary reasons.
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4.2 Bids submitted by a corporation must be executed in the corporate name by the
president, a vice president, or duly authorized representative. The corporate address
and state of incorporation must be shown below the signature.
4.3 Bids by a partnership must be executed in the partnership name and signed by a
general partner whose title must appear under the signature and the official address of
the partnership must be shown below said signature.
4.4 If Bidder is an individual, his or her signature shall be inscribed.
4.5 If signature is by an agent or other than an officer of corporation or general
partner of partnership, a properly notarized power of attorney must be submitted with
the Bid.
4.6 All Bids shall have names typed or printed below all signatures.
4.7 All Bids shall state the Bidder's contractor license number.
4.8 Failure to follow the provisions of this section shall be grounds for rejecting the
Bid as irregular or unauthorized.
Section 5. Withdrawal of Bids
Any Bid may be withdrawn at any time prior to the hour fixed in the Legal Advertisement
for the opening of Bids, provided that the withdrawal is requested in writing, properly
executed by the Bidder and received by Owner prior to Bid Opening. The withdrawal of
a Bid will not prejudice the right of a Bidder to file a new Bid prior to the time specified
for Bid opening.
Section 6. Late Bids
No Bid shall be accepted that fails to be submitted prior to the time specified in the
Legal Advertisement.
Section 7. Interpretation of Contract Documents
7.1 No interpretation of the meaning of the plans, specifications or other Bidding
Documents shall be made to a Bidder orally. Any such oral or other interpretations or
clarifications shall be without legal effect. All requests for interpretations or clarifications
shall be in writing, addressed to the Purchasing Department, to be given consideration.
All such requests for interpretations or clarification must be received at least ten (10)
calendar days prior to the Bid opening date. Any and all such interpretations and
supplemental instructions shall be in the form of written addendum which, if issued,
shall be sent by mail or fax to all known Bidders at their respective addresses furnished
for such purposes no later than three (3) working days prior to the date fixed for the
opening of Bids. Such written addenda shall be binding on Bidder and shall become a
part of the Bidding Documents.
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7.2 It shall be the responsibility of each Bidder to ascertain, prior to submitting its Bid,
that it has received all addenda issued and it shall acknowledge same in its Bid.
7.3 As noted in the Legal Advertisement, attendance by all bidders at the Pre-Bid
Conference is non-mandatory.
Section 8. Examination of Site and Contract Documents
8.1 By executing and submitting its Bid, each Bidder certifies that it has:
a. Examined all Bidding Documents thoroughly;
b. Visited the site to become familiar with local conditions that may in any manner
affect performance of the Work;
c. Become familiar with all federal, state and local laws, ordinances, rules, and
regulations affecting performance of the Work; and
d. Correlated all of its observations with the requirements of Bidding documents.
No plea of ignorance of conditions or difficulties that may exist or conditions or
difficulties that may be encountered in the execution of the Work pursuant to these
Bidding Documents as a result of failure to make the necessary examinations and
investigations shall be accepted as an excuse for any failure or omission on the part of
the Successful Bidder, nor shall they be accepted as a basis for any claims whatsoever
for extra compensation or for an extension of time.
8.2 The Owner will make copies of surveys and reports performed in conjunction with
this Project available to any Bidder requesting them at cost; provided, however, the
Owner does not warrant or represent to any Bidder either the completeness or accuracy
of any such surveys and reports. Before submitting its Bid, each Bidder shall, at its own
expense, make such additional surveys and investigations as may be necessary to
determine its Bid price for the performance of the Work within the terms of the Bidding
Documents. This provision shall be subject to Section 2.3 of the General Conditions to
the Agreement.
Section 9. Material Requirements
It is the intention of these Bidding Documents to identify standard materials. When
space is provided on the Bid Schedule, Bidders shall specify the materials which they
propose to use in the Project. The Owner may declare any Bid non-responsive or
irregular if such materials are not specifically named by Bidder.
Section 10. Bid Quantities
10.1 Quantities given in the Bid Schedule, while estimated from the best information
available, are approximate only. Payment for unit price items shall be based on the
8
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1/22/2013 Item 16.B.1.
.-� actual number of units installed for the Work. Bids shall be compared on the basis of
number of units stated in the Bid Schedule as set forth in the Bidding Documents. Said
unit prices shall be multiplied by the bid quantities for the total Bid price. Any Bid not
conforming to this requirement may be rejected. Special attention to- all Bidders is
called to this provision, because if conditions make it necessary or prudent to revise the
unit quantities, the unit prices will be fixed for such increased or decreased quantities.
Compensation for such additive or subtractive changes in the quantities shall be limited
to the unit prices in the Bid. Subsequent to the issuance of a notice to proceed, the
Project Manager and the Successful Bidder shall have the discretion to re-negotiate any
unit price(s) where the actual quantity varies by more than 25% from the estimate at the
time of bid.
10.2 Alternate Bid Pricing: In the event that alternate pricing is requested, it is an
expressed requirement of the bid invitation to provide pricing for all alternates as listed.
The omission of a response or a no-bid or lack of a submitted price may be the basis for
the rejection of the submitted bid response. All bids responses received without pricing
for all alternates as listed will be considered technically non-responsive and will not be
considered for award.
Section 11. Award of Contract
11.1 Any prospective bidder who desires to protest any aspect(s) or provision(s) of the
bid invitation (including the form of the bid documents or bid procedures) shall file their
protest with the Purchasing Director prior to the time of the bid opening strictly in
accordance with Owner's then current Purchasing Policy.
11.2 Statement of Award: The Award of Contract shall be issued to the lowest,
responsive and qualified Bidder determined by the base bid, and any, or all, selected
alternates, and the Owner's investigations of the Bidder. In determining the lowest,
responsive and qualified bidder, the Owner shall consider the capability of the Bidder to
perform the contract in a timely and responsible manner. When the contract is awarded
by Owner, such award shall be evidenced by a written Notice of Award, signed by a
Purchasing Agent of the Owner's Purchasing Department or his or her designee and
delivered to the intended awardee or mailed to awardee at the business address shown
in the Bid.
11.3 Award recommendations will be posted outside the offices of the Purchasing
Department generally on Wednesdays or Thursdays prior to the presentation to the
Board of County Commissioners. Award of Contract will be made by the Board of
County Commissioners in public session. Any actual or prospective bidder who desires
to formally protest the recommended contract award must file a notice of intent to
protest with the Purchasing Director within two (2) calendar days (excluding weekends
and holidays) of the date that the recommended award is posted. Upon filing of said
notice, the protesting party will have five (5) days to file a formal protest, said protest to
strictly comply with Owner's then current Purchasing Policy. A copy of the Purchasing
Policy is available at http://www.colliergov.net/Index.aspx?page=762.
9
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1/22/2013 Item 16.B.1.
11.4 For Bidders who may wish to receive copies of Bids after the Bid opening, The
Owner reserves the right to recover all costs associated with the printing and distribution
of such copies.
11.4 Certificate of Authority to Conduct Business in the State of Florida
(Florida Statute 607.1501)
In order to be considered for award, firms submitting a response to this solicitation shall
be required to provide a certificate of authority from the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute
607.1501 (www.sunbiz.orq/search.html). A copy of the document shall be submitted
with the solicitation response and the document number shall be identified. Firms who
do not provide the certificate of authority at the time of response shall be required to
provide same within five (5) days upon notification of selection for award. If the firm
cannot provide the document within the referenced timeframe, the County reserves the
right to award to another firm.
Section 12. Sales Tax
12.1 The Successful Bidder acknowledges and agrees that Owner may utilize a sales
tax savings program and the Successful Bidder agrees to fully comply, at no additional
cost to Owner, with such sales tax savings program implemented by the Owner as set
forth in the Agreement and in accordance with Owner's policies and procedures.
Section 13. Exclusion of County Permits in Bid Prices
13.1 To ensure compliance with Section 218.80, F.S., otherwise known as "The Public
Bid Disclosure Act", Collier County will pay for all Collier County permits and fees
applicable to the Project (with the exception of the Right of Way Permit which will be
paid for by the Contractor), including license fees, permit fees, impact fees or inspection
fees applicable to this Work through an internal budget transfer(s). Hence, bidders shall
not include these permit/fee amounts in their bid offer. However, the Successful Bidder
shall retain the responsibility to initiate and complete all necessary and appropriate
actions to obtain the required permits other than payment for the items identified in this
section.
13.2 The Successful Bidder shall be responsible for procuring and paying for all
necessary permits not issued by Collier County pursuant to the prosecution of the work.
Section 14. Use of Subcontractors
14.1 To ensure the Work contemplated by the Contract Documents is performed in a
professional and timely manner, all Subcontractors performing any portion of the work
on this Project shall be "qualified" as defined in Collier County Ordinance 87-25,
meaning a person or entity that has the capability in all respects to perform fully the
10
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1/22/2013 Item 16.B.1.
Agreement requirements and has the integrity and reliability to assure good faith
performance. A Subcontractor's disqualification from bidding by the Owner, or other
public contracting entity within the past twelve months shall be considered by the Owner
when determining whether the Subcontractors are "qualified."
14.2 The Owner may consider the past performance and capability of a Subcontractor
when evaluating the ability, capacity and skill of the Bidder and its ability to perform the
Agreement within the time required. Owner reserves the right to disqualify a Bidder who
includes Subcontractors in its bid offer which are not "qualified" or who do not meet the
legal requirements applicable to and necessitated by this Agreement.
14.3 The Owner may reject all bids proposing the use of any subcontractors who have
been disqualified from submitting bids to the Owner, disqualified or de-certified for
bidding purposes by any public contracting entity, or who has exhibited an inability to
perform through any other means.
14.4 Notwithstanding anything in the Contract Documents to the contrary, the Bidders
shall identify the subcontractor(s) it intends to use for the categories of work as set forth
in the List of Subcontracts attached hereto, said list to be submitted with its bid. Bidders
acknowledge and agree that the subcontractors identified on the list is not a complete
list of the subcontractors to be used on the Project, but rather only the major
subcontractors for each category of Work as established by Owner. Bidders further
acknowledge that once there is an Award of Contract, the Successful Bidder shall
identify, subject to Owner's review and approval, all the subcontractors it intends to use
on the Project. Once approved by Owner, no subcontractor shall be removed or
replaced without Owner's prior written approval.
Section 15. Prohibition of Gifts
No organization or individual shall offer or give, either directly or indirectly, any favor,
gift, loan, fee, service or other item of value to any County employee, as set forth in
Chapter 112, Part Ill, Florida Statutes, Collier County Ethics Ordinance No. 2004-05,
and County Administrative Procedure 5311. Violation of this provision may result in one
or more of the following consequences: a. Prohibition by the individual, firm, and/or any
employee of the firm from contact with County staff for a specified period of time; b.
Prohibition by the individual and/or firm from doing business with the County for a
specified period of time, including but not limited to: submitting bids, RFP, and/or
quotes; and, c. immediate termination of any contract held by the individual and/or firm
for cause.
Section 16. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners
does not wish to be lobbied, either individually or collectively about a project for
which a firm has submitted a response.
11
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1/22/2013 Item 16.B.1 .
Firms and their agents are not to contact members of the County Commission for such
purposes as meeting or introduction, luncheons, dinners, etc. During the process, from
solicitation closing to final Board approval, no firm or their agent shall contact any other
employee of Collier County in reference to this solicitation, or the vendor's response, with the
exception of the Purchasing Director or his designee(s). Failure to abide by this provision may
serve as grounds for disqualification for award of this contract to the firm.
Section 17. Public Entity Crimes
By its submitting a Bid, Bidder acknowledges and agrees to and represents it is in
compliance with the terms of Section 287.133(2)(a) of the Florida Statutes which read
as follows:
"A person or affiliate who has been placed on the convicted
vendor list following a conviction for a public entity crime
may not submit a bid, proposal, or reply on a contract to
provide any goods or services to a public entity; may not
submit a bid, proposal, or reply on a contract with a public
entity for the construction or repair of a public building or
public work; may not submit bids, proposals, or replies on
leases of real property to a public entity'; may not be
awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public
entity; and may not transact business with any public entity
in excess of the threshold amount provided in s. 287.017 for
CATEGORY TWO for a period of 36 months from the date of
being placed on the convicted vendor list."
12
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- 1/22/2013 Item 16.B.1 .
CONSTRUCTION BID
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Immokalee Pavement Overlay: Boston, Colorado & Delaware Avenues
BID NO. 12-5970
Full Name of Bidder Ajax Paving Industries of Florida, LLC.
Main Business Address 510 Gene Green Road, Nokomis, FL 34275
Place of Business 510 Gene Green Road, Nokomis, FL 34275
Telephone No. (941 ) 486-3600 Fax No. (941 ) 486-3500
State Contractor's License # CGC 1516 7 3 8
State of Florida Certificate of Authority Document Number CGC1516738
Federal Tax Identification Number 26-1871966
To: BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA
(hereinafter called the Owner)
The undersigned, as Bidder declares that the only person or parties interested in this
Bid as principals are those named herein, that this Bid is submitted without collusion
with any other person, firm or corporation; that it has carefully examined the location of
the proposed Work, the proposed form of Agreement and all other Contract Documents
and Bonds, and the Contract Drawings and Specifications.
Bidder proposes, and agrees if this Bid is accepted, Bidder will execute the Agreement
included in the Bidding Documents, to provide all necessary machinery, tools,
apparatus and other means of construction, including utility and transportation services
necessary to do all the Work, and furnish all the materials and equipment specified or
referred to in the Contract Documents in the manner and time herein prescribed and
according to the requirements of the Owner as therein set forth, furnish the Contractor's
Bonds and Insurance specified in the General Conditions of the Contract, and to do all
other things required of the Contractor by the Contract Documents, and that it will take
full payment the sums set forth in the following Bid Schedule:
Unit prices shall be provided in no more than two decimal points, and in the case
where further decimal points are inadvertently provided, rounding to two decimal
points will be conducted by Purchasing staff.
NOTE: If you choose to bid, please submit an ORIGINAL and ONE COPY of your
bid pages.
13
Construction Services Agreement for Grant Funded Projects:1/1/2012
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1/22/2013 Item 16.B.1.
Cofer Coun ty Email: nicoleparker @colliergov.net
Telephone: (239)252-4270
Administrative Services Division FAX: (239)252-6549
Purchasing
ADDENDUM#1
Memorandum
Date: November 23, 2012
From: Nicole Parker, Purchasing
To: Interested Bidders
Subject: Addendum#1
Solicitation#12-5970 Immokalee Asphalt Overlay Project
The following clarifications are issued as an addendum identifying the following change (s)
for the referenced solicitation:
The bid due date has been postponed to December 14, 2012 at 3:00 PM.
If you require additional information please post a question on the Online Bidding site or
contact me using the above contact information.
c: Brad Muckel, Project Manager
-15-Wage-sign below and return a.copy of thisAddendum with your submittal for the above referenced "
solicitation ,; „c4:47
> 1
(Signature)” Js 3 Da"t N
A3:ax P ing ' Industries ofs TFloriday LLC. � r
aj
(Name of Firm)
AJAX PAVING INDUSTRIES OF FLORIDA,LLC
Adden sm:4/15/t0
510 GENE GREEN ROAD
Revised:4/15/10
NOKOMIS, FL 34275-3624
PHONE:941-486-3600
FAX:941-486-350
1 Packet Page-958-
1/22/2013 Item 16.B.1 .
0
� 1 County Email: nicoleparker@colliergov.net
Telephone: (239)252-4270
Administrative Services Division FAX: (239)252-6549
Purchasing
ADDENDUM #2
Memorandum
Date: December 7, 2012
From: Nicole Parker, Purchasing
To: Interested Bidders
Subject: Addendum#2
Solicitation#12-5970 Immokalee Asphalt Overlay Project
The following clarifications are issued as an addendum identifying the following change (s)
for the referenced solicitation:
Please see the attached Revised Documents:
> Bid Schedule in Excel Format
> Revised Plans from Agnoli Barber & Brundage dated 1215112
If you require additional information please post a question on the Online Bidding site or
contact me using the above contact information.
c: Brad Muckel, Project Manager
Please sign below'and return a copy of this.Addendum with your siibmlttalffor the above referenced 4r a,
7,ii
itation x r i,
,,c),?,._ .._,,. ..i.w.,-,,,:..,. .
fM1- ROT
(Signature) Mark 0 1�Tinh, Exee. Vice Pies. µ' t Datesr �.� � "
Ajax Paving Industries o,f Florida,, 411C4
(Name of Frm)''
.. . . .,te��i,�,�..�... ..,, ., .?x: ,vt A," Tile„1c,i ,.:A
AJAX PAVING INDUSTRIES OF FLORIDA,LLC
510 GENE GREEN ROAD
NOKOMIS, FL 34275-3624 AddendumTempiate
PHONE:941-486-3600 Revised:4/15/10
t
FAX:941-486-3500
Packet Page-959-
1/22/2013 Item 16.B.1 .
BID SCHEDULE
Immokalee Pavement Overlay: Boston, Colorado & Delaware Avenues
Bid No. 12-5970
•
14
Construction Services Agreement for Grant Funded Projects:1/1/2012
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1/22/2013 Item 16.B.1.
Bid Schedule
12-5970 Immokalee Asphalt Overlay Project
I ,rP «- yr U .,' r� ?
,K0 w. rW i " e 5 C ...d .N_ ;. '41 V ^Lr ,� ,iL 1 > c '�1
101-1 101-1 MOBILIZATION LS 1 $13,200.00 $13,200.00
COLLIER COUNTY RIGHT-OF-
101-2 WAY PERMIT LS 1 $2,200.00 $2 200.00
102-1 102-1 MAINTENANCE OF TRAFFIC LS 1 $7,000.00 $7,000.00
CLEARING AND GRUBBING
110-1-1 (4.53 AC) LS 1 $7,900.00 $7,900.00
OPTIONAL BASE GROUP 4(6"
285-704 LIMEROCK) SY 124 $66.65 $8,264.60
'MILLING EXISTING ASPHALT $3,640.00 $3,640.00
327-70-1 PAVEMENT(1"AVG.DEPTH) LS 1
SUPERPAVE A.C.
334-1-13 (9.5)(TRAFFIC C)(1") TN 1,575 $97.10 $152,932.50
425-4 INLET-ADJUST EA 2 $1,655.00 $3,310:00
425-5 MANHOLE-ADJUST EA ' 6 $110.00 $660.00
MANHOLE-ADJUST(SANITARY
425-51 SEWER) EA 18 $83.00 $1,494.00
425-6 VALVE BOX-ADJUST EA - 21 $44.00 $924.00
PIPE HANDRAIL-GUIDERAIL $65.00 $1,755.00
515-1-2 (ALUMINUM)(FDOT INDEX 870) LF 27
SODDING(BAHIA)(INCLUDES
WATER,FERTILIZER& $2.00 $5,390.00
575-1-1 MOWING) SY 2,695
RETRO-REFLECTIVE MARKER $5.50 $555.50
706-3 PAVEMENT EA 101
THERMOPLASTIC PAVEMENT
MARKINGS
(STANDARD)(WHITE)(SOLID)(6. $1.00 $2,391.00
711-11-111 ") LF 2,391
THERMOPLASTIC PAVEMENT
MARKINGS
, (STANDARD)(WHITE)(SOLID)(1 $3.00 $5,943.00
711-11-123 2") LF 1,981
THERMOPLASTIC PAVEMENT
MARKINGS
(STANDARD)(WHITE)(SOLID)(2 $5.95 $1,886.15
711-11-125 4") LF 317 -
THERMOPLASTIC PAVEMENT
MARKINGS
(STANDARD)(WHITE)(DOTTED $1.00 $36.00
711-11-151 6-10)(6") LF 36
THERMOPLASTIC PAVEMENT
MARKINGS $82.75 $82.75
(STANDARD)(WHITE)(ARROW
711-11-170 S) EA 1
THERMOPLASTIC PAVEMENT
MARKINGS $1.00 $1,250.00
711-11-211 (STANDARD)(YELLOW)(SOLID) IF 1,250
REPLACE EDGE OF
PAVEMENT/RE-GRADE RIP- $4,500.00 $4,500.00
CC-9900 RAP SLOPE LS 1
5 w 44 `' s i � ' rte of 6,‘
F� �S 4
y ti . k * }
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Company Name: !\ D covinc 6V sk-a'a , `�(tLck,
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1 of 1
Packet Page-961-
1/22/2013 Item 16.B.1 .
MATERIAL MANUFACTURERS
THIS FORM MUST BE COMPLETED OR BID SHALL BE DEEMED NON-
RESPONSIVE
All Bidders shall confirm by signature that they will provide The manufacturers and
materials, or approved equals, outlined in this Bid specifications. Approved equals may
be requested by completing the Material Manufacturer Exception List below. If an
exception for a manufacturer and/or material is proposed and listed below and is not
approved by Engineer/Project Manager, Bidder shall furnish the manufacturer named in
the specification. Acceptance of this form does not constitute acceptance of material
proposed on this list.
Complete and sign section A OR B.
Section A (Acceptance of all manufactures and materials in Bid specifications)
On behalf of my firm, I confirm that we will use all manufacturers and materials
as specifically outlined in the Bid specifications.
r..,� r , a� s tilt �� 1:es w 9 i:C13i �, fa ��
Omj� R �- �a L �D � � ^4�'awn�, a + � '� �"��'hi
t, � 3-
Sign2tu e, ' _ .�s,xr - 4 Da y 2
Section B (Exception requested to Bid specifications manufacturers and materials)
EXCEPTION MATERIAL EXCEPTION MANUFACTURER
1.
2.
3.
4.
5.
Please insert additional pages as necessary.
Company f RTO :11.4144:: .[AR- 1' ` �17,i t. g= �=',:....Seik
}= �Ih�L� �7,^a�tS it _. '`,:'.;:1-.- k"'5k .x re4,1 .r
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15
Construction Services Agreement for Grant Funded Projects:1/1/2012
Packet Page-962-
- 1/22/2013 Item 16.B.1 .
LIST OF MAJOR SUBCONTRACTORS
THIS LIST MUST BE COMPLETED OR BID MAY BE DEEMED NON-RESPONSIVE
The undersigned states that the following is a list of the proposed subcontractors for the
major categories outlined in the requirements of the Bid specifications.
The undersigned acknowledges its responsibility for ensuring that the Subcontractors
for the major categories listed herein are "qualified" (as defined in Ordinance 87-25 and
Section 15 of Instructions to Bidders) and meet all legal requirements applicable to and
necessitated by the Contract Documents, including, but not limited to proper licenses,
certifications, registrations and insurance coverage. The Owner reserves the right to
disqualify any Bidder who includes non-compliant or non-qualified Subcontractors in its
bid offer. Further, the Owner may direct the Successful Bidder to remove/replace any
Subcontractor, at no additional cost to Owner, which is found to be non-compliant with
this requirement either before or after the issuance of the Award of Contract by Owner.
(Attach additional sheets as needed). Further, the undersigned acknowledges and
agrees that promptly after the Award of Contract, and in accordance with the
requirements of the Contract Documents, the Successful Bidder shall identify all
Subcontractors it intends to use on the Project. The undersigned further agrees that all
Subcontractors subsequently identified for any portion of work on this Project must be
^ qualified as noted above.
°tto Cate.o of u o '� ' ri x § ' ' k
„: 7 .contra to n A+dre -4 . t
,
1. Site Work SG>1F (Jer tri(A.c-.
2. Landscaping t%.11 P,
3. Paving 56I,F- pe..TFD rotzd
4. Signage & rAcShea- C ontratki n9
Striping t?.c- go 5z9 ESIroi 99. 319 zq
-corripaeri r1 r 9c . Far` c
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Signature �� .,,,,,,"tf as is nt, r fs^ 9 D8 .F c 1 y K
'-4 'i�'�'Mar}C'..'0 ` "1C ?14;CeC.∎,41'k '`Prey e,"-,,. s "s''''''1417. r 311444.'''-
AJAX PAVING INDUSTRIES OF FLORIDA,LLC -
510 GENE GREEN ROAD
NOKOMIS, FL 34275-3624
PHONE:941-486-3600
FAX:941-486-3500
16
Construction Services Agreement for Grant Funded Projects:1/1/2012
Packet Page-963-
1/22/2013 Item 16.B.1 .
STATEMENT OF EXPERIENCE OF BIDDER
The Bidder is required to state below what work of similar magnitude completed within
the last five years is a judge of its experience, skill and business standing and of its
ability to conduct the work as completely and as rapidly as required under the terms of
the Agreement.
Project and Location Reference
1. Santa Barbara 6-Laning Astaldi Construction Corp.
Naples, FL Collier County 8220 SR 84, Davie, FL 33324
2. Page Field Terminal Apron Owens-Ames-Kimball Company
Fort Myers, FL Lee County 11941 Fairway Lakes Drive
Fort Myers, FL 33913
3. 11217 SR 29 Glades FPN 193976 FDOT
LaBelle, FL Glades County 4722 Kenilworth Blvd.
Sebring, FL 33870
4. 11291 SR 884 (Colonial) Lee Co. FDOT
Fort Myers, FL Lee County 605 Suwannee Street
Tallahassee, FL 32399
5. Bonita Asphalt Overlays —2009 City of Bonita Springs
Bonita Springs, FL Lee County 9101 Bonita Beach Road
Bonita Springs, FL 34135
6. T1388 FPN 423368 SR 25/US 27 FDOT
Glades County 4722 Kenilworth Blvd.
Sebring, FL 33870
Com an : Ajax Paving Industries of Florida, LLC.
P Y
Signature: 71/1... Date: 12/13/2012
Mark 0. Minich, Exec. Vice Pres.
Packet Page-964-
1/22/2013 Item 16.B.1 .
TRENCH SAFETY ACT
Bidder acknowledges that included in the various items of the bid and in the Total Bid Price are
costs for complying with the Florida Trench Safety Act (90-96, Laws of Florida) effective October 1,
1990. The Bidder further identifies the cost to be summarized below:
Trench Safety Units of Unit Unit Extended
Measure Measure (Quantity) Cost Cost
(Description) (LF,SY)
1. N a t- n /P ll e...0 A54/2_
2.
3.
4.
5.
TOTAL $ poi- pl ie Gt.b().
Failure to complete the above may result in the Bid being declared non-responsive.
g 'A n trS F,1 a O a ik,; �
Company n A�Y fA147kP07,!. S z Vx N C VFW 1 7 3
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y 4 �d¢ ti ` 1 a �+ h
Si tJature � � �` , g1 2
.x ,.t '1ti111 ' 7C Gn ItelEt.�„ r tt 2r, • w .� d '. .
AJAX PAVING INDUSTRIES OF FLORIDA,LLC
510 GENE GREEN ROAD
NOKOMIS, FL 34275-3624
PHONE:941-486-3600
FAX:941-486-3500
18
Construction Services Agreement for Grant Funded Projects:1/1/2012
Packet Page-965-
1/22/2013 Item 16.B.1 .
colt-Comity
ncr,,.,strasre sst ,
Purcnanis
GRANT REQUIREMENTS AFFIDAVIT
I hereby acknowledge that my firm has read the specific grant requirements labeled and contained
in Exhibit I: Grant Requirements and made a part of this agreement. Further, I certify that in the
course of completing this project, my firm, and any subcontractors used, will be held responsible for
compliance with all of these requirements.
Ajax Paving Industries of Florida, LLC.
(� •a P 4d �i 12/13/2012
(Signature) (Date)
Mark 0. Minich, Exec . Vice President
(Print Name)
•
AJAX PAVING INDUSTRIES OF FLORIDA,LLC
510 GENE GREEN ROAD
NOKOMIS, FL 34275.3624
PHONE:941-486-3600
FAX:941-486.3500
r1
19
Construction Services Agreement:Revised 1/1/2012
Packet Page-966-
1/22/2013 Item 16.B.1.
Cotter county
Admiristradve
Pure,aarp
Certificate Regarding Debarment
Certification Regarding
Debarments Suspension,
And Other Responsiallity Matters
Prima Covered Transactions
(1) The ereeeeciiva otivery fredie sent eeeUiie€in the beta et la kneeled&and baUef,INN II and it
DcInclDW mad
i°I excluded kerencovered 4�nahy r Flaked fra department ar declared I vaurtf�iyr
(bi Hawn nal waft a thMe.yyaear p aled pr ding Ms proposal been cam+ct&of or had a civil idgarrierit
banderad against thealrfor conm�h_d0on of fraud or a viminaloffs'eene n carne 1Ian wifa ab(eiia,
alternating to public r atio n vfaleftse a Orr Stale seals or ca 4 e milted under a
then_Wont.bribery,fafallkatlon or deednidian dream*mama raise staleman ,or rwillY ug
Oaten prepay;
(c) Are catw indicted for cr otherwise eafrrdrreiy cr brigy charged.by a per,ernmenlad enUtp
(Faftral,State erf bead Wilk cetturnsatolt of dent of Inc offenses.enumerated n persprspti.¢albl MIN
Cer6rnCeUom and
•
(d) l aaesaclian (Federal,t �b&alb termin �mom e a brdeliuit ak toe me w tFaoirr Roblin
(2) Where the prospectus priinory pwliamnt Is a Maio oar*to any of the statements in this otobli xdi#t,
penepeeNUe peaicipet+!shah attach art emplenel ar3o th's propeaell
7xsucit
, �•� ' Immokalee Pavement Overlay: Boston,
Mark 0. Minich, Colorado & Delaware Avenues
Exec . Vice Pres . 12-5970
1010 ROM Wenner
Ajax Paving Industries of Florida, LLC.
Fern
510 Gene Green Road
Reek Addrete
Nokomis, FL 34275
c:rty,5ta+oa,z
.d CFR 7,d41O dz 24 CM,?at 24,Appendix A
•
•
AJAX PAVING INDUSTRIES OF FLORIDA,LLC
510 GENE GREEN ROAD
NOKOMIS, FL 34275.3624
PHONE:941-486-3600
FAX:941-486-3500
20
Construction Services Agreement:Revised 1/1/2012
Packet Page-967-
1/22/2013 Item 16.B.1.
Pushashig
Section 3 Clause
A The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban
Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3). The purpose of Section 3 is to ensure that
employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by
Section 3, shall, to the greatest extent feasible, be directed to low-and very low-income persons, particularly persons
who are recipients of HUD assistance for housing.
B. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135, which implement Section 3.
As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or
other impediment that would prevent them from complying with the part 135 regulations.
C. The contractor agrees to send to each labor organization or representative or workers with which the contractor has
a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers'
representative of the contractor's commitments under this Section 3 clause, and will post copies of the notice in
conspicuous places at the work site where both employees and applicants for training and employment positions can
see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject
to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the
person(s)taking applications for each of the positions; and the anticipated date the work shall begin.
D. The contractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in
24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in
this Section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The
contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the
subcontractor has been found in violation of the regulations in 24 CFR part 135.
E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after
the contractor is selected but before the contract is executed, and (2)with persons other than those to whom the
regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the
contractor's obligations under 24 CFR part 135.
F. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination of this contract for
default, and debarment or suspension from future HUD assisted contracts.
G.With respect to work performed in connection with Section 3 covered Indian housing assistance, section 7(b)of the
Indian Self-Determination and Education Assistance Act(25 U.S.C.450e) also applies to the work to be performed
under this contract. Section 7(b) requires that to the greatest extent feasible(i)preference and opportunities for training
and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given
to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the
provisions of Section 3 to the maximum extent feasible, but not in derogation of compliance with section 7(b).
The Collier County Purchasing Department shall apply a Section 3"Right to Match" policy to enhance the opportunities
and ensure that employment and other economic opportunities generated by certain HUD Housing and/or Community
Development Assistance funding shall, to the greatest extent feasible, and consistent with existing Federal, State, and
local law and regulations, be directed to low-and very-low income persons and to business concerns which provide
economic opportunities to low-and very-low income persons of local businesses to receive awards of Collier County
contracts.
A"Section 3 Business"is defined as a business that provides evidence of their Section 3 certification at the time the bid
is offered to the County; evidence shall not be provided after the bid closing time.
21
Construction Services Agreement:Revised 1/1/2012
Packet Page-968-
1/22/2013 Item 16.B.1 .
When a qualified and responsive, non-Section 3 business submits the lowest price bid, and the bid submitted by one or
more qualified and responsive Section 3 Business is within ten percent(10%)of the price submitted by the non-Section
3 business, then the Section 3 Business with the apparent lowest bid offer(i.e. the lowest Section 3 bidder) shall have
..- the opportunity to submit, an offer to match the price(s)offered by the overall lowest, qualified and responsive bidder. In
such instances, staff shall first verify if the lowest non-Section 3 bidder and the lowest Section 3 bidder are in fact
qualified and responsive bidders. Next, the Purchasing Department shall determine if the lowest bidder meets the
requirements of Section 287.087 F.S.
If the lowest Section 3 bidder meets the requirements of 287.087, F.S.,the Purchasing Department shall invite the
lowest Section 3 bidder to submit a matching offer to the Purchasing Department which shall be submitted within five
(5) business days thereafter. If the lowest Section 3 bidder submits an offer that fully matches the lowest bid from the
lowest non-Section 3 bidder tendered previously,then award shall be made to the Section3 bidder. If the lowest Section
3 bidder declines or is unable to match the lowest non-Section 3 bid price(s), then award will be made to the lowest
overall qualified and responsive bidder. If the lowest Section 3 bidder does not meet the requirement of Section
287.087 F.S. and the lowest non-Section 3 bidder does, award will be made to the bidder that meets the requirements
of the reference state law.
Bidder must complete and submit with their bid response the Affidavit and Certification for Claiming Status as a Section
3 Business which is included as part of this solicitation and their current Section 3 certification.
Failure on the part of a Bidder to submit this Affidavit with their bid response will preclude said Bidder from
being considered for Section 3 preference on this solicitation.
A Bidder who misrepresents the Section 3 Preference status of its firm in a bid submitted to the County will lose the
privilege to claim Section 3 Preference status for a period of up to one(1)year.
The County may, as it deems necessary, conduct discussions with qualified and responsive bidders determined to be in
contention for being selected for award for the purpose of clarification to assure full understanding of, and verify
qualifications and responsiveness to solicitation requirements.
AJAX PAVING INDUSTRIES OF FLORIDA,LLC
510 GENE GREEN ROAD
NOKOMIS, FL 34275-3624
PHONE;941-486-3600
FAX:941-486-3500
22
Construction Services Agreement:Revised 1/1/2012
Packet Page-969-
_a
1/22/2013 Item 16.B.1 .
c .County
Adnintstoslive&MassCiviaim
eunhung
Affidavit and Certification for Claiming Status as a Section 3 Business for Formal Solicitations
Solicitation#12-5970 Immokalee Pavement Overlay: Boston, Colorado&Delaware Avenues
This project is subject to the provisions of Section 3 of the Housing and Urban Development Act of 1968(12 U.S.C.
1701u). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by certain
HUD Housing and/or Community Development Assistance shall, to the greatest extent feasible, and consistent with
existing Federal, State, and local law and regulations, be directed to low-and very-low income persons and to business
concerns which provide economic opportunities to low-and very-low income persons.
A Section 3 business concerned is defined as follows:
1. That is 51 percent or more owned by Section 3 residents; or
2. Whose permanent, full-time employees include persons, at least 30 percent of whom are currently Section 3
residents, or within three years of the date of first employment with the business concern were Section 3
residents; or
3. That provides evidence of a commitment to subcontract in excess of 25 percent of the dollar award of all
subcontracts to be awarded to business concerns that meet the qualifications set forth in section one or two
above.
In conformance with Section 3 federal regulations (24 CFR Part 135), Collier County shall direct efforts to award
Section 3 covered contracts, to the greatest extent feasible,to Section 3 business concerns in the order of priority listed
below:
1. Category 1 businesses: Section 3 business concerns that provide economic opportunities for Section 3
residents in the service area or neighborhood in which the Section 3 covered project is located;
2. Category 2 businesses: Applicants(as this term is defined in 42 U.S.C. 12899) selected to carry out HUD
HOUSING AND/OR COMMUNITY DEVELOPMENT ASSISTANCE Youthbuiid programs;
3. Category 3 businesses: Other Section 3 business concerns.
A business concern seeking to qualify for a Section 3 contracting preference shall certify that the business concern is a
Section 3 business concern as described above.
Vendor Name: Ajax Paving Ind. of FL, LLC. Date: 12/13/2012
Address: 510 Gene Green Road, Nokomis, FL 34275
Signature: 71' C . Mark 0. Mini oh Title: Exec. Vice Pres.
STATE OF FLORIDA
❑COLLIER COUNTY ❑ LEE COUNTY
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this 13th Day of
Decem r 20 1i . 3.L.v7r�
Q�rncO p/ My Commission Expires: 7•94- pi))L.
Notary Public
OFFICIAL SEAL (AFFIX OFFICIAL SEAL)
•
JAMIE L SateoftFS�
Notary Public State of Florida
Comm.=EE 1°1C,c°
Feo.26.2016
,••••
23
Construction Services Agreement:Revised 1/1/2012
Packet Page-970-
1/22/2013 Item 16.B.1.
C.ot -County
�-� Administrate Services Division
Purchasing
Immigration Law Affidavit Certification
Solicitation: #12-5970 Immokalee Pavement Overlay: Boston, Colorado&Delaware Avenues
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid(ITB's) and Request for Proposals(RFP)submittals. Further,Vendors/Bidders are required to
enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the
vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company
Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to
include this Affidavit and acceptable evidence of enrollment in the E-Verify program,may deem the Vendor!
Bidder's proposal as non-responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e)Section 274A(e)
of the Immigration and Nationality Act("INA").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e)of
the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall
be grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws(specifically to the 1986 Immigration Act
and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of Understanding with
E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor's/ Bidder's proposal.
Company Name Ajax Paving Industries of Florida, LLC.
Print Name Mark 0. Minich Title Exec. Vice Pres.
Signature
vLCX�� Date 12/13/2012
State of Florida
County of Sarasota
The foregoing instrument was signed and acknowledged before me this 13th day of December ,
20 12, by
•
Mark 0. Minich who has produced n/a (personally knoafilt&ntification.
(Print or Type Name (Type of Identification and Number)
•
Not Public Signature
, OFFICIAL SEAL
a_Pr"; 2 L �. ern m om JAMIE L.SIMMOI4S
Printed Name of Notary Public Notary Public Sate of Florida
Comm,#EE 161088
Comm.Exp.Feb.26.2016
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein,the truth and accuracy of
this affidavit to interrogatories hereinafter made.
24
Construction Services Agreement:Revised 1/1/2012
Packet Page-971-
1/22/2013 Item 16.B.1 .
Administrative Co�r Colwaty
&antes Di ;on
Purchasing
COLLIER COUNTY SOLICITATIONS SUBSTITUTE W—9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of-the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name Ajax Paving Industries of Florida, LLC.
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address 510 Gene Green Road City Nokomis, FL 34275
State Florida Zip 34275
(941 ) 486-3600 (941 ) 486-3500
Telephone FAX Email dsardella@ajaxpaving.com
Order Information Remit!Payment Information
Address same as above same as above
Address
City State Zip City State Zip
FAX FAX ■••••
Email Email
2. Company Status(check only one)
_Individual/Sole Proprietor _Corporation __Partnership
Tax Exempt(Federal income tax-exempt entity X Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c)3) P Enter the tax classification
(D=Disregarded Entity, C=Corporation, P=Partnership)
3. Taxpayer Identification Number(for tax reporting purposes only)
Federal Tax Identification Number(TIN) 26-1871966
(Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification:Under penalties of perjury,I c ' that the information shown on this form is correct to my knowledge.
Signatures'/1 i pe a0)7771'-- C
Date 12/13/2012
Title Mark 0. Minich, Exec. Vice President 941 ) 486-3600
Phone Number
25
Construction Services Agreement Revised 1/1/2012
Packet Page-972-
1/22/2013 Item 16.B.1.
Form W-9 Request for Taxpayer Give form to the
(Rev.October 2007) Identification Number and Certification regt �.Do not
napannem of trr tr.asuy send to the IRS.
interne Revenue Samoa
Name as shown on your income tax return)
r4 Ajax Paving Industries of Florida, LLC
1 Business name,If different from above
0
oCheck appropriate box:❑ Individual/Sole proprietor ❑ Corporation ❑ Partnership �a
t j Limited liabity company.Enter the tax classification(°adieregarded entity,Cacorporation,P=patnerstvp)• P ❑ Pa Yea
`o 1 ❑ Other(see:Wnlctans)•
; Address(number,Wrest,and apt.or suite no.) Requester's name and address(optiona(
0. o 510 Gene Green Rd.
o City,state,and ZIP code
rn Nnkrmtis, FT. 34775
v List account nurnber(s)here(optional)
Part I Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box,The TIN provided must match the name given on Line 1 to avoid Social aecurlty number
backup withholding.For Individuals,this is your social security number(SSW).However,for a resident
alien,sole proprietor.or disregarded entity,see the Part I instructions on page 3.For other entitles,it Is
your employer Identification number(EIN).If you do not have a number,see How to get a 77N on page 3. or
Note.If the account Is In more than one name,see the chart on page 4 for guidelines on whose Employer identification number
number to enter. 26 ;1871966
Part fl Certification
Under penalties of perjury,I certify that
1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be Issued to me),and
2. I am not subject to backup withholding because:(a)I am exempt front backup withholding,or(b)I have not been notified by the Internal
Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has
notified me that I am no longer subject to backup withholding,and
3. I am a U.S.citizen or other U.S.person(defined below).
Certification instructions.You must cross out Item 2 above if you have been notified by the IRS that you are currently subject to backup
withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.
For mortgage interest paid,acquisition or abandonment of secured perry,cancellation of debt,contributions to an individual retirement
. arrangement(IRA),and generally, other than int t dividends,you are not required to sign the Certification,but you must
provide your correct TIN.See the on e 4
Sign sfw,ohoo of
Here U.S.person• !� -- Date• 9
General Instructions Definition of a U.S. person. For federal tax purposes, you are
considered a U.S.person if you are:
Section references are to the Internal Revenue Code unless
• An Individual who is a U.S.citizen or U.S.resident alien,
otherwise noted.
• A partnership,corporation,company,or association created or
Purpose of Form organized in the United States or under the laws of the United
A person who is required to file an information return with the States,
•
IRS must obtain your correct taxpayer Identification number(TIN) • An estate(other than a foreign estate),or
to report,for example, income paid to you,real estate •A domestic trust(as defined In Regulations section
transactions,mortgage interest you paid,acquisition or 301.7701-7).
abandonment of secured property,cancellation of debt,or Special rules for partnerships.Partnerships that conduct a
contributions you made to an IRA. trade or business in the United States are generally required to
Use Form W-8 only if you are a U.S.person(including a pay a withholding tax on any foreign partners'share of income
resident alien),to provide your correct TIN to the person from such business. Further,.In certain cases where a Form W-9
requesting It(the requester)and,when applicable,to: has not been received,a partnership Is required to presume that
1.Certify that the TIN you are giving is correct(or you are a partner is a foreign person,and pay the withholding tax.
waiting for a number to be issued), Therefore,if you are a U.S.person that is a partner in a
2.Certify that you are not subject to backup withholding,or partnership conducting a trade or business in the United States,
provide Form W-9 to the partnership to establish your U.S.
3.Claim exemption from backup withholding if you are a U.S. status and avoid withholding on your share of partnership
exempt payee.If applicable,you are also certifying that as a income,
U.S.person,your allocable share of any partnership income from The person who gives Form W-9 to the partnership for
a U.S.trade or business is not subject to the withholding tax on purposes of establishing its U.S.status and avoiding withholding
foreign partners'share of effectively connected Income. on its allocable share of net income from the partnership
Note.If a requester gives you a form other than Form W-9 to conducting a trade or business in the United States is in the
request your TIN,you must use the requester's form If it is following cases:
substantially similar to this Form W-9. • The U.S.owner of a disregarded entity and not the entity,
Cat.No.10231X Form W-9 (Rev.10-2007)
Packet Page-973-
1/22/2013 Item 16.B.1 .
Upon notification that its Bid has been awarded, the Successful Bidder will execute the Agreement
form attached to the Bidding Documents within ten (10) calendar days and deliver the Surety Bond
or Bonds and Insurance Certificates as required by the Contract Documents. The bid security
attached is to become the property of the Owner in the event the Agreement, Insurance
Certificates and Bonds are not executed and delivered to Owner within the time above set forth, as
liquidated damages, for the delay and additional expense to the Owner, it being recognized that,
since time is of the essence, Owner will suffer financial loss if the Successful Bidder fails to
execute and deliver to Owner the required Agreement, Insurance Certificates and Bonds within the
required time period. In the event of such failure, the total amount of Owner's damages, will be
difficult, if not impossible, to definitely ascertain and quantify. It is hereby agreed that it is
appropriate and fair that Owner receive liquidated damages from the Successful Bidder in the
event it fails to execute and deliver the Agreement, Insurance Certificates, and Bonds as required
hereunder. The Successful Bidder hereby expressly waives and relinquishes any right which it may
have to seek to characterize the above noted liquidated damages as a penalty, which the parties
agree represents a fair and reasonable estimate of Owner's actual damages at the time of bidding
if the Successful Bidder fails to execute and deliver the Agreement, Insurance Certificates, and
Bonds in a timely manner.
Upon receipt of the Notice of Award, the undersigned proposes to commence work at the site
within 5 calendar days from the commencement date stipulated in the written Notice to Proceed I
unless the Project Manager, in writing, subsequently notifies the Contractor of a modified (later)
commencement date. The undersigned further agrees to substantially complete all work covered
by this Bid within Fifty Two (52) consecutive calendar days, computed by excluding the
commencement date and including the last day of such period, and to be fully completed to the
point of final acceptance by the Owner within Seven (7) consecutive calendar days after
Substantial Completion, computed by excluding commencement date and including the last day of
such period.
Respectfully Submitted:
State of Florida
County of Sarasota
Mark 0. Minich being first duly sworn on oath
deposes and says that the Bidder on the above Bid is organized as indicated and that all
statements herein made are made on behalf of such Bidder and that this deponent is authorized to
make them.
Mark 0. Minich , also deposes and says that it has
examined and carefully prepared its Bid from the Bidding Documents, including the Contract
Drawings and Specifications and has checked the same in detail before submitting this Bid; that
the statements contained herein are true and correct.
26
Construction Services Agreement:Revised 08/15/2012
Packet Page-974-
1/22/2013 Item 16.B.1 .
(a) Corporation
The Bidder is a corporation organized and existing under the laws of the State of
Florida which operates under the legal name of
Ajax Paving Industries of Florida, LLC. , and the full names of its officers are as
follows:
President Michael A. Horan
Secretary James A. Jacob
Treasurer James A. Jacob
Manager James A. Jacob
The (all named above) is authorized to sign construction bids and
contracts for the company by action of its Board of Directors taken
, a certified copy of which is hereto attached (strike out this
last sentence if not applicable).
(b) Co-Partnership
The Bidder is a co-partnership consisting of individual partners whose full names are as follows:
The co-partnership does business under the legal name of:
(c) Individual
The Bidder is an individual whose full name is , and if
operating under a trade name, said trade name is •
27
Construction Services Agreement:Revised 08/15/2012
Packet Page-975-
1/22/2013 Item 16.B.1 .
Complete for information contained in (a) Corporation, (b) Co-Partnership or (c) Individual from
previous page.
DATED 12/13/2012 Ajax Paving Industries of Florida, LLC.
Legal entity
06014u -jtai41614
BY: Mark 0. Minich
Witn- Daniel Sardella Name of Bidder Typed)
W ness Cing-i Johnson ignature
Exec. Vice President
Title
STATE OF Florida
COUNTY OF Sarasota
The foregoing instrument was acknowledged before me this 13 day of December , 2012
, by Mark 0. Minich , as Exec. Vice Pres. of
Ajax Paving Industries of Florida, LbC. Florida corporation, on behalf of the
corporation. He/she is personally known to me or has produced
n/a (personally known) as identification and did
(did not) take an oath.
/
My Commission Expires: «�
•(Si,nature of Notary)
OFFICIAL SEAL
JAMIE L.SIMMONS
NAME: ,v�rnon5
Notary Public State of Florida »1.� / ��
Comm. EE 161088 Printed)Exp,Feb.26,2016 (Legibly nte )
(AFFIX OFFICIAL SEAL) Notary Public, State of `it
Commission No.:
28
Construction Services Agreement:Revised 08/15/2012
Packet Page-976-
1/22/2013 Item 16.B.1 .
BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we Aiax Payintjndustries of Florida.LLC
(herein after called the Principal)and
Liberty Mutual Insurance Company
(herein called the Surety), a corporation chartered. and existing' under the laws of the
State of Massachusetts with its principal offices in the city of._ Boston
and authorized to do business in the State of Florida are held and
firmly bound unto the Collier County Government
(hereinafter called the Owner), in the full and just sum of
-- ll
doars $ --5%of Bid-- )
5% (
good and lawful money of the United States of America, to be paid upon dernand.of the
Owner, to.which payment.well and truly to be made, the'Principal and the Surety bind
themselves, their heirs,and executors,administrators, and assigns, jointly and severally
and firmly by these presents,
Whereas, the Principal is about to submit, or has submitted to the Owner, a Bid for
furnishing all labor, materials, equipment and incidentals necessary to furnish, install,
and fully complete the Work on the Project known.as stated below
Immokalee Pavement Overlay: Boston, Colorado &Delaware Avenues
Bid No 12-5970
NOW, THEREFORE,,if the Owner shall accept the Bid-of the PRINCIPAL and.the
PRINCIPAL shall enter into the required Agreement with the Owner and within ten days
after the date of a written Notice:of-Award in accordance with the°terms of such Bid, and
give.such bond or bonds in an amount of 100%the total.Contract.Amount as specified in
the Bidding Documents or Contract Documents with good and sufficient. surety for the
faithful performance of the Agreement and for the prompt payment of labor, materials and
supplies furnished in the prosecution thereof or;, in the event of the failure of the
PRINCIPAL to enter into such Agreement or to-give,such bond or bonds, and deliver to .
Owner the required certificates of'insurance, if the PRINCIPAL shall pay to the OBLIGEE
the fixed sum of $ --5%of Bid-- noted above as liquidated damages, and not as a.
penalty, as provided in-the-Bidding Documents;then:this obligation shall be null and void;
otherwise to remain in full:force and effect.
IN TESTIMONY Thereof,the Principal and:Surety have caused these presents to.be
duly signed and sealed this 14th day of December , 2012
AJAX PAVING INDUSTRIES OF FLORIDA,LLC
510 GENE GREEN ROAD •
NOKOMIS, FL 34275-3624
PHONE:941-486-3600
FAX:941-486-3500
29-
�1 Construction Services Agreement.Revised 0811512012
Packet Page-977-
1/22/2013 Item 16.B.1 .
A'ax Pavin l Industries of Florida.LLC — Principal
BY ' ��ir (Seal)
Mark 0. Minich, Exec. Vice President
Liberty Mutual Insurance Company SUrety
!Sean':
Anthony . -:pa,Jr.,Attornr n-act
Countersigned.
ATffhony T." _:. ., n. .* jpprida gent
Local Resident Producing Agent for Willis of Florida, c.,6771 Professional.Pkwy.W.,
Ste. 101, Sarasota,FL 34240 Phone: 941-554-3140
AJAX PAVING INDUSTRIES OF FLORIDA,LLC
510 GENE GREEN ROAD
NOKOMIS, FL 34275-3624
PHONE:941-486-3600
FAX:941-486-3500
30
Construction Services Agreement Revised 08/15!2012 • ■
Packet Page-978-
1/22/2013 Item 16.B.1 .
THIS POWER OF ATTORNEY IS NOT VALID UNLESS IT IS PRINTED ON RED BACKGROUND. 1 I lb/i
This Power of Attorney limits the acts of those named herein,and they have no authority to bind the Company except in the manner and to the extent herein stated.
Certificate No.
American Fire and Casualty Company Liberty Mutual Insurance Company
n The Ohio Casualty insurance Company Peerless Insurance Company
West American Insurance Company
POWER OF ATTORNEY
KNOWN ALL PERSONS BY THESE PRESENTS: That American Fire&Casualty Company and The Ohio Casualty Insurance Company are corporations duly organized under the laws of
the State of Ohio,that Liberty Mutual Insurance Company is a corporation duly organized under the laws of the State of Massachusetts,that Peerless insurance Company is a corporation
duly organized under the laws of the State of New Hampshire,and West American Insurance Company is a corporation duly organized under the laws of the State of Indiana(herein ,
collectively called the"Companies'),pursuant to and by authority herein set forth,does hereby name,constitute and appoint DIANE L BROWN,CHRISTINE A.PAPA,ANTHONY T.PAPA JR,
CAROLMCMANUS, ... _...._.._...»_....._......_..._._....» »»...ry._..._.».... »..._ _»........_._....._.._...__. _.............»_...._......_..-....._._._.__........_.
all of the city of SARASOTA .state of FLORIDA each individually if there be more than one named,its true and lawful attorney-an-fact to make,
execute,seal,acknowledge and delver,for and on its behalf as surety and as its act and deed,any and all undertakings,bonds,recognizances and other surety obligations,in pursuance of
these presents and shall be as binding upon the Companies as If they have been duly signed by the president and attested by the secretary of the Companies in their own proper persons.
IN WITNESS WHEREOF,this Power ofAttomey has been subscribed by an authorized officer or official of the Companies and the corporate seats of the Companies have been affixed thereto this
14th day of February , 2012,
ID
American Fire and Casualty Company
t= �0.�0,0.+1 Pike cil Sap_ SAP" '�N 'AUa, Lice.^ X0 A�%c9 The Ohio Casualty Insurance Company to
0 4/ wr~�Q .iv;""-----\�� f�'�� �j 1 os,r�. Liberty Mutual insurance Company a)
a ` F J � . . tc g.{ aTen w 1901 Ix 1 •— y Peerless Insurance Company a
m EAi, y SEAL! 1 9. •, .-...\.,sEiL e
-"e >�,,S�le a y1O ya use e ` jr. West American Insurance Company c
�L lA v'rL7y CbdC �yt ti� ore eRas ireENE,0 ONCE C
C 0 B C
C
Gregory W.Davenport Assistant Secretary C to
...L STATE OF WASHINGTON ss C
_ 0
'E B COUNTY OF KING
O m On this 14th day of February , 2012 ,before me personally appeared Gregory W.Davenport,who acknowledged himself to be the Assistant Secretary of American Fire and >,N
p? Casualty Company,Liberty Mutual Insurance Company,The Ohio Casualty Company,Peerless Insurance Company and West American Insurance Company,and that he,as such,being i E
1-• > authorized so to do,execute the foregoing instrument for the purposes therein contained by sgning on behalf of the corporations by himself as a duly authorized officer. E
nt IN WITNESS WHEREOF,I have hereunto subscribed my name and affixed my notarial seal at Seattle,,Washington,on the day and year first above written. Q M
y = ofd k¢f,. C et'
_71;, ' `.,NOTARYQ'.,• - By: f✓V .f^ e c
Puvuc : , KD Riley,Nota Public C
j ss '�E.'� °e d t6
c E This Power of Attorney is made and executed pursuant to and by authority of the following By-laws and ACrilrorizabons of American Fre and Casualty Company,The Ohio Casualty Insurance s c
m• Company,Liberty Mutual Insurance Company,West American Insurance Company and Peerless Insurance Company,which resolutions are now in full force and effect reading as follows: 0%m;15 c
es se n the Chairman orthe President and subject
cill d ARTICLE IV-OFFICERS-Section 12.Power of Attorney.Any officer or other ofiiduul of the Corporation authorized for that purpose outing by ,�m
pc to such limitation as the Chairman or the President may prescribe,shall appoint such attorneys-in-fact,as may be necessary to act in behalf of the Corporation to make,execute,seal, .p G
E m acknowledge and deliver as surety any and all undertaings,bonds,recognizances and other surety obligations. Such attorneys-in-fact subject to the limitations set forth in their respective Ti I")C R powers of attorney,shall have full power to bind the Corporation by their signature and execution of any such instruments and to attach thereto the seal of the Corporation. When so >-0
'- 1- executed,such Instruments shall be as binding as if signed by the President and attested to by the Secretary.Any power or authority granted to any representative or attorney-in-fad under s
. o the provisions of this article may be revoked at any time by the Board,the Chairman,the President or by the officer or officers granting such power or authority. ▪m
,>,, I ARTICLE XIII-Execution of Contracts-SECTION 5.Surety Bonds and Undertakings.Any officer of the Company authorized for that purpose in writing by the chairman or the president 4▪r
G 3 and subject to such limitations as the chairman or the president may prescribe,shall appoint such attorneys-In-fact as may be necessary to act in behalf of the Company to make,execute,
Z u seal,acknowledge and deliver as surety any and all undertaakings,bonds,recognizances and other surety oblgations. Such attorneys-in-fact subject to the[imitations set forth in their 0 T
te
respective powers of attorney,shall have full power to bind the Company by their signature and execution of any such instruments and to attach thereto the seal of the Company, When so 10
executed such instruments shall be as binding as if signed by the president and attested by the secretary,
Certificate of Designation-The President of the Company,acting pursuant to the Bylaws of the Company,authorizes Gregory W.Davenport Assistant Secretary to appoint such
attorney-in-fact as may be necessary to act on behalf of the Company to make,execute,seal,acknowledge and deliver as surety any and all undertakings,bonds,recognizances and other
surety obligations.
Authorization-By unanimous consent of the Company's Board of Directors,the Company consents that facsimile or mechanically reproduced signature of any assistant secretary or
other officer of the Company,wherever appearing upon a certified copy of any power of attorney issued by the Company in connection with surety bonds,shall be valid and biding upon the
Company with the same force and effect as though manually affixed.
1,David M.Carey,the undersigned,Assistant Secretary,of American Fire and Casualty Company,The Ohio Casualty Insurance Company,Liberty Mutual Insurance Company,West
American Insurance Company and Peerless Insurance Company do hereby certify that the original power of attorney of which the foregoing is a full above and foregoing is a true and correct
copy of the Power of Attorney executed by said Companies,which is in full force and effect and has not been revoked.
IN TESTIMONY WHEREOF,I have hereunto set my hand and affixed the seals of said Companies this 14 tbjay of December ,20 12
��\ prR�4 J�SY INSVRV a°`���' y�sui;aN�n 4�5�v.►cEri��� �AN"r /'
� . a
�` c ..... if�'fie U �—....TE\m i( ' se 1901 1 ' - t
-i — A. Vii`� � W t, David M.Carey,Assistant Secretary
9 G` 7 o�SF:Ai, b $,� ° �SEAI Si'
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LMS_12873 012012
Packet Page-979-
1/22/2013 Item 16.B.1 .
THIS SHEET MUST BE SIGNED BY VENDOR
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Purchasing Department
BIDDERS CHECK LIST
IMPORTANT: Please read carefully, sign in the spaces indicated and return with
your Bid.
Bidder should check off each of the following items as the necessary action is completed:
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. Any required drawings, grant forms, descriptive literature, etc. have been included.
5. Any delivery information required is included.
6. Immigration Affidavit completed and the company's E-Verify profile page or
memorandum of understanding
7. Completed Debarment Certificate and Section 3 Certification.
8. Certificate of Authority to Conduct Business in State of Florida
9. If required, the amount of Bid bond has been checked, and the Bid bond or cashiers
check has been included.
10.Any addenda have been signed and included.
11. The mailing envelope has been addressed to:
Purchasing Director
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
12. The mailing envelope must be sealed and marked with:
Bid Number; 12-5970
aProject Name; Immokalee Pavement Overlay: Boston, Colorado&
Delaware Avenues
Opening Date: November 29, 2012 at 3:00 PM.
13. The Bid will be mailed or delivered in time to be received no later than the specified
opening date and time, otherwise Bid cannot be considered.
ALL COURIER-DELIVERED BIDS MUST HAVE THE BID NUMBER
AND PROJECT NAME ON THE OUTSIDE OF THE COURIER PACKET
Ajax Paving Industries of Florida, LLC.
Bid Name
AJAX PAVING INDUSTRIES OF FLORIDA,LLC
510 GENE GREEN ROAD
NOKOMIS, FL 34275-3624 Signature &Title
PHONE:941-486-3600 Mark 0. Minich, Exec. Vice Pres.
FAX:941-486.3500
31
Construction Services Agreement Revised 08/15/2012
Packet Page-980-
1/22/2013 Item 16.B.1 .
Date: 12/13/2012
32
Construction Services Agreement:Revised 08/15/2012
Packet Page-981-
1/22/2013 Item 16.B.1 .
IICTk
Florida Department of Transportation
RICK SCOTT 605 Suwannee Street ANANTR PRASAD,P.E.
GOVERNOR Tallahassee,FL 32399-0450 SECRETARY
May 16, 2012
AJAX PAVING INDUSTRIES OF FLORIDA LLC RECEIVED
510 GENE GREEN RD MAY 2 1 7017
NOKOMIS FL 34275-3624
. RE: CERTIFICATE OF QUALIFICATION
Dear Sir/Madam:
The Department of Transportation has qualified your company for the amount and the type
of work indicated below. Unless your company is notified otherwise, this rating will expire
6/30/2013. However, the new application is due 4/30/2013.
In accordance with 5.337.14 (1) F.S. your next application must be filed within (4) months
of the ending date of the applicant'a audited annual financial statements and, if applicable,
the audited interim financial statements. Section 337.14 (4) F.S. provides that your
certificate will be valid for 18 months after your financial statement date. This gives
a two month period to allow you to bid on jobs as we process your new application for
qualification. To remain qualified with the Department, a new application must be submitted
subsequent to any significant change in the financial position or the structure of your
firm as described in Section 14-22.005(3), Florida Administrative Code.
Tour company's maximum capacity rating has been established. To access it, please log into
the Contractor Prequalification Application System via the following link:
https://www3.dot.state.fl.us/ContractorPreQualification/
Once logged in, select "View" for the most recently approved application, and then click
the "Manage" and "Application Summary" tabs.
FDOT APPROVED WORK CLASSES:
DEBRIS REMOVAL (EMERGENCY) , DRAINAGE, FLEXIBLE PAVING, GRADING, GRASSING, SEEDING AND
SODDING, GUARDRAIL, HOT PLANT-MIXED BITUM. COURSES, INTERMEDIATE BRIDGES, MINOR BRIDGES,
PORTLAND CEMENT CONCRETE ROADWAY PAVING
FDOT APPROVED SPECIALITY CLASSES OF WORK:
MILLING, SIDEWALK
You may apply, in writing; for a Revised Certificate of Qualification at any time prior
in the C irar103 date .,-•f r.h.i4 c ertiti^?*a accoranPn !;r Ssgrticri 14-22,0041 (31,
Administrative Code. Please be advised if certification in additional classes of work is
desired, documentation is needed to show that your company has done such work with your
own forces and equipment or that experience was gained with another contractor and that
you have the necessary equipment for each additional class of work requested.
Sincerely,
•
•
Juanita Moore, Manager
Contracts Administration Office
JM:cj
www.dot.state.fl.us ® RECYCLED PAP67
Packet Page-982-
1/22/2013 Item 16.B.1 .
•
*.10- STATE OF FLORIDA
ti►"�"�ir DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
CONSTRUCTION INDUSTRY LICENSING BOARD (850) 487-1395
1940 NORTH MONROE STREET
TALLAHASSEE FL 32399-0783
HORAN, MICHAEL ALAN
AJAX PAVING INDUSTRIES OF FLORIDA LLC
510 GENE GREEN ROAD
NOKOMIS FL 34275-3624
AC '
f X235.34.3 'a
� r�E oFFi: roa
Congratulations! With this license you become one of the nearly one million ;sD P TMENT QF BUSINESS; ANIJ
Floridians licensed by the Department of Business and Professional Regulation. o ` v PROFESS.I A,:;„11134.,,,, ULATION
Our professionals and businesses range from architects to yacht brokers,from
boxers to barbeque restaurants,and they keep Florida's economy strong. CGC151673 1 = 2 110414949
Every day we work to improve the way we do business in order to serve you better '`' ' tA
For information about our services,please log onto www.myttoridalicense.com. CERTIY ED f `� RACTOR j
There you can find more information about our divisions and the regulations that >DAANu"
impact you,subscribe to department newsletters and learn more about the
Departments initiatives. AJAX PAVT ' 'x�
OP E�LORTD
Our mission at the Department is:License Efficiently,Regulate Fairly.We
' " constantly strive to serve you better so that you can serve your customers. =s-c>r�xT= RD wider f3te•provieione'.-c1,-C:31'42 9 rsc
Thank you for doing business in Florida,and congratulations on your new license! I t>�lr Eioa aar• AUG 31 r:BUl4 n 17.0•'2.OD383
r ;L
DETACH HERE
THIS DOCUMENT HAS A COLORED BACKGROUND•MICROPRINTING•L1NEPiARK—PATENTED PAPER
ACS 6
21534,3„, • STATE Of FLORIDA
DEPARTMENT OF BUSINESS' AND PROFESSIONAL `R 3GULATION
CONSTRUCTION INDUSTRY LICENSING BOARD SEQ#L12072100383
DATE BATCH NUMBER LICENSE NBR 7
/21/2°032 11041494 _ CGC15178 ��t LfH
the GENERAL `CONTRACTOR "` i Nw, �` •
Named .below IS CERTIFIED
Under the.. rovisions of Cha ter k� q
Expiration date: AUG 31 2014 it a,rx� a 'mom z. "` �' "
-.. L Ui"xt9dAY,s �,4a5A4 _.
.HORAN, MICHAEL ALAN
AJAX PAVING, INDUSTRIES,OF FLORZDAA
243 PONCE DE'LEON AVENUE t?E r
VENICE FL 34285
RICK :SCOTT KEN LAWSON
GOVERNOR SECRETARY
REQUIRED`BY LAVI?__'_�.__—
Packet Page-983-
1/22/2013 Item 16.B.1 .
a
MAW
The Future s Riding on Ajax."
RESOLUTION OF THE BOARD OF DIRECTORS OF
AJAX PAVING INDUSTRIES OF FLORIDA, LLC
Resolved, that the following individuals are authorized to enter into contracts and sign bonds
with all governmental agencies, municipalities, private developers, and contractors for work
performed on behalf of Ajax Paving Industries of Florida, LLC. In addition, resolved, that the
following individuals have written authorization to acknowledge receipt of payment by signature
on an appropriate Partial, Conditional or Final Waiver, process the filing of a Claim of Lien,
Notice of Non-Payment or Satisfaction of Lien according to the Mechanics Lien Law, or process
the recovery of outstanding monies due, through the means of Small Claims Court on behalf of
Ajax Paving Industries of Florida, LLC, authorized to transact business in the State of Florida
in the following manner:
k / 4 /
gl,..„..4, . 1. ,
J,
1/22/2013 Item 16.B.1.
CORPORATE SUBSTANCE ABUSE PROGRAM
STATEMENT OF POLICY
This Company has a legal responsibility to comply with the United States
Department of Transportation's (US DOT) regulations regarding the testing of
Company employees. To accomplish that end, the Company cannot condone and
will not tolerate any of the following behaviors by its employees:
A. Use of illicit drugs.
B. Abuse of legal drugs (prescription or over-the-counter).
C. Abuse of alcohol.
D. Sale, purchase, transfer or use or possession of illegal drugs or
prescription drugs obtained illegally.
E. Arrival for work under the influence of drugs or alcohol.
Should any of the above mentioned behaviors be detected, the Company will
terminate the employee.
The testing of an employee's urine for drugs is an effective means to identify
those in need of treatment or disciplinary action. However, the urine testing
program is intended to supplement, not replace, other means of drug or alcohol
detection.
Michael A. Horan
President
Packet Page-985-
1/22/2013 Item 16.B.1 .
AJAX PAVING INDUSTRIES OF FLORIDA, LLC.
CONSTRUCTION EXPERIENCE OF PRINCIPAL SUPERVISORY PERSONNEL
YEARS
INDIVIDUAL'S NAME POSITION/OFFICE TYPE OF WORK EXPERIENCE CAPACITY
James Jacob President/Secretary 5,6,7,8,9,10 33 Engineer/Manager
Michael Horan President, FL Division/P.E. 5,6,7,8,9,10 36 Engineer/Manager/P.E.
Mark Minich Exec.Vice Pres./Estimating/Sales 5,6,7,8,9,10 34 Civil Engineer/Manager
Vince Hafeii Vice President Materials/Plants 5,6,7,8,9,10 27 Engineer/Manager
Ingrid Delaney Administrative Manager 5,6,7,8,9,10 31 Administrative Manager
Scott Pittman Area Manager 5,6,7,8,9,10 13 Civil Engineer/Manager
Roy"Gator"Patrick Area Manager 5,6,7,8,9,10 41 Engineer/Manager
Tom Daquanna Area Manager 5,6,7,8,9,10 27 Engineer/Manager
Andre DeCraene Area Manager 5,6,7,8,9,10 14 Engineer/Manager
Mike Curie Quality Control Manager 5,6,7,8,9,10 16 Quality Control Manager
Rusty Reynolds Asphalt Plant Operations Manager 5,6,7,8,9,10 28 Asphalt Plant Operations Mgr.
Mickey Cox Asphalt Plant Operations Manager 5,6,7,8,9,10 21 Asphalt Plant Operations Mgr.
Robert Ray Operations Manager/Plants 5,6,7,8,9,10 30 Plant Operations Manager
Mike Morgan Project Manager 5,6,7,8,9,10 19 Engineer/Project Manager
Barbara Hill EEO Officer 5,6,7,8,9,10 26 EEO Officer
Mandy Kustra Safety Manager 5,6,7,8,9,10 12 Safety Manager
Jason Wescoat Controller 5,6,7,8,9,10 14 Accounting/Manager
Jerry Hunt Asphalt Superintendent 5,6,7,8,9,10 35 Foreman/Superintendent
LeRoy Sims Project Manager 5,6,7,8,9,10 36 Project Manager
John Eagens Project Superintendent 5,6,7,8,9,10 41 Foreman/Superintendent
Doug Berry Project Manager 5,6,7,8,9,10 39 Project Manager
Christie Alvaro GM Estimating Systems/Engineer 5,6,7,8,9,10 15 Civil Engineer/Estimator
Dave Reid GM Business Dev./Senior Estimator 5,6,7,8,9,10 19 Estimator
Type of Work:
5 Grading(Includes Clearing and Grubbing, Excavation and Embankment
6 Drainage(All Storm Drains, Pipe Culverts, Culverts, etc.)
7 Flexible Paving(Includes Limerock, Shell Base and other Optional Base Courses, Soil-Cemented Base,
Mixed-in-Place Bituminous Surface Treatments, and Stabilizing)
8 Portland Cement Concrete Paving
9 Hot Plant-Mixed Bituminous Structural and Surface Courses
10 Milling
Packet Page-986-
1/22/2013 Item 16.B.1 .
ACORD® CERTIFICATE OF LIABILITY INSURANCE 5/3i
_. __ 1/22/2013 Item 16.B.1 .
November 5, 2012
Re: Ajax Paving Industries of Florida, LLC
To Whom It May Concern:
•
The purpose of this letter is to advise you of the surety bond capacity and
• reputation of Ajax Paving Industries of Florida, LLC. We have had the continuing
privilege of providing surety bonds for this company for more than 29 years.
We write surety bonds for Ajax Paving Industries of Florida, LLC through Liberty
Mutual Insurance Company, Boston, MA, do Anthony T. Papa, Jr., Phone No.
941-554-3140, Willis of Florida, Inc., 6771 Professional Parkway West, Sarasota,
FL 34240 and extend to them a surety line in excess of$200,000,000.00 per single
project. Liberty Mutual Insurance Company is licensed to do business in all states
and has an A. M. Best Rating of"A"with a financial size of Class °XV". Their
Treasury Listing is $1,042,363,000.00
Ajax Paving Industries of Florida, LLC is a professionally managed organization
with an excellent reputation. They have an experienced organization and are well
financed. I recommend Ajax Paving Industries of Florida, LLC to you without
reservation.
Upon the request of Ajax Paving Industries of Florida, LLC, we will be pleased to
execute Performance and Payment Bonds. This letter is not an assumption of
liability, nor is it a bid bond or performance bond. The surety company reserves the
right to review the file and contract terms and conditions for acceptance, prior to
the authorization or execution of any performance and payment bonds.
Sincerely,
fallb
Anthony T. Papa, Jr.
Senior Vice President
Willis of Florida,Inc
6771 Professional Pkwy West,Ste.101
Sarasota,Fl.34240
Packet Page-988-
1/22/2013 Item 16.B.1.
www.sunbiz.org-Department of State Page 1 of 1
i I). 'n i ii
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Florida Limited Liability Company
AJAX PAVING NDUSTRIES OF FLORIDA hLC
Filing information
Document Number L00000010555
FEIIEIN Number 261571966
Data Flied 0113012006
State FL
Status ACTIVE
Effective Date 0711611961
Last Event CONVERSION
Event Dabs Filed 01/302009
Event Effective Dale 0210112006
Principal Address
510 GENE GREEN ROAD
NOKOMIS FL 34275
Mailing Address
510 GENE GREEN ROAD
NOKOMIS FL 34275
Registered Agent Name&Address
HORAN,MICHAEL A
510 GENE GREEN ROAD
NOKOMIS FL 34275 U5
Manager/Member Detail
Name a Maims
Me MGR
JACOB.JAMES A
510 GENE GREEN ROAD
NOKCMIS FL 34275
Annual Reports
RepertYserFlied Date
2010 01/07/2010
2011 0110412/311
2012 0//1612012
Document Images
pi/16/2D12-ANNUAL REPORT I View Image In PDF fennel I
D1/0412011—ANNUAL REPORT ( View image in PDF format
01/0712010—ANNUAL REPORT View image In PDF format J
01/222009—ANNUAL REPORT t View image in PDF format j
01/302008—Florida Limited Liability, View image in PDF format
Note:This his is not o6idal record.See documents If Question or conflict
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http://www.sunbiz.org/scrints/cordet.exe?action=DETFTL&inn doe number=1..0R000l1()SIS a1511n17
Packet Page-989-
•
1/22/2013 Item 16.B.1.
Employer Wizard
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Employment Eligibility Verification mod Dessuy O Pis.04/1112011 Log Cul
Nom Company Information
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Vim Cams Company Nams: Apo:PIM%lode:galas of Florida,U.0 lenL.1
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Company ID Number: 310402
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view&germ Resew=
Employer Ithiplifiestion Number 2015718013
Tab Wads! Tutor!Number et foopiopses: 100 io 499
Vlow1Jor Manual Parent Organization:
Administrate!:
Con U.
Organization Designation:
EmPkger Cat/few: None vibes,csiimeries apply
NAICS Cod*: 237-HEAVY AND CML ENGINEERING CONSTRLICnON Wir",r1I111.■,
Total Wring Silos: 2
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Packet Page-990-
1/22/2013 Item 16.B.1 .
Official Receipt - Collier County Board of County Commissioners
•
COPR1103-Official Receipt
Trans Number Date Post Date Slip Nbr
[41228 7/27/2010 3:01:36 AM 7127/2010 'Payment
CT 34516
MICHAEL A. HORAN
AJAX PAVING INDUSTRIES OF FLORIDA LLC
510 GENE GREEN ROAD
NOKOMIS,FL 34275-
1010 GENERAL CONTR,–CERTIFIED
Payor:AJAX PAVING INDUSTRIES OF FLORIDA LLC
Fee Information
Fee Code Description _ _ GL Account Amount Waived I
106CLSC STATE CERTIFIED LICENSE F EE 111313890032123500000 — ._1 $45.00
Total $45.00
Payments
Payment Code Account/Check Number Amount
CHECK 576891 $45.00
Total Cash $0.00
Total Non-Cash $45.00,
Total Paid $45.00
Memo:
Cashier/location: EVELYNTRIMINO / 1
User: WRIGHT M
Collier County Board of County Commissioners Printed:7/27/2010 9:01:50 AM
CD-Pius for Windows 95/NT •
Packet Page-991- —
1/22/2013 Item 16.B.1 .
Qualifier Certification Information
CDPR2307 - Qualifier Certification Information
Collier.County Board of=County..Cosmissioners Printed on 7/26/201 7:08:28PN
CD-Plus for Windows
CERT NBA: 34516 QUALIFIER NBR: 26713 'MICHAEL A. HORAN
CLASS CODE: 1010 GENERAL CONTR.--CERTIFIED
STATE NER: CGC 1516738 COUNTY COMP CARD:
STATE EXP LIAR EXP WC EXP ORIG ISSD RENEWAL EXPIRES
8/31/2012 6/1/2011 6/1/2011 9/23/2009 8/31/2012
DBA: AJAX PAVING INDUSTRIES OF FLOR WC EXEMPT: N OL EXEMPT: Y
ADDRESS: 510 GENE GREEN ROAD EXEMPT EXP DATE:
CITY: NOKOMIS FL 34275-
PHONE: (941)486-3600 FAX: (941)436-3500
- I�
NOTE: It is the qualifiers responsibility to keep all business, licensing and requirements
current and to provide up to date copies for Collier County files. This includes all insurance
certificates and any change of address information.
Collier County / City 02 Marco/ State
Certified
•
Contractor LiCansing
GENERAL CONTR.--CERTIFIED
Cart Nbr:34518 Exp:3/31/2012 Status:ACTIVE
Etats Nhr:CGC 1S16Ti8 ixp.8/31/7011
AJAX PAVING.AUDUSTRIES OF FLORIDA LLC
5] G6NEAdREET AD
NOKOMIS FL 34275-
Signed:
Packet Page-992-
1/22/2013 Item 16.B.1.
CONSTRUCTION AGREEMENT
THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY,
FLORIDA, ("Owner") hereby contracts with Ajax Paving Industries of Florida, LLC.
("Contractor") of 510 Gene Green Road, Nokomis FL. 34275, a Limited Liability
Company, authorized to do business in the State of Florida, to perform all work ("Work")
in connection with Bid No. 12-5970 Immokalee Pavement Overlay: Boston, Colorado &
Delaware Avenues ("Project"), as said Work is set forth in the Plans and Specifications
prepared by Agnoli Barber & Brundage, Inc., the Engineer and/or Architect of Record
("Design Professional") and other Contract Documents hereafter specified.
Owner and Contractor, for the consideration herein set forth, agree as follows:
Section 1. Contract Documents.
A. The Contract Documents consist of this Agreement, the Exhibits described in
Section 6 hereof, the Legal Advertisement, the Bidding Documents and any duly
executed and issued addenda, Change Orders, Work Directive Changes, Field Orders
and amendments relating thereto. All of the foregoing Contract Documents are
incorporated by reference and made a part of this Agreement (all of said documents
including the Agreement sometimes being referred to herein as the "Contract
Documents" and sometimes as the "Agreement" and sometimes as the "Contract"). A
copy of the Contract Documents shall be maintained by Contractor at the Project site at
all times during the performance of the Work.
B. Owner shall furnish to the Contractor one reproducible set of the Contract
Documents and the appropriate number of sets of the Construction Documents, signed
and sealed by the Design Professional, as are reasonably necessary for permitting.
Section 2. Scope of Work.
Contractor agrees to furnish and pay for all management, supervision, financing, labor,
materials, tools, fuel, supplies, utilities, equipment and services of every kind and type
necessary to diligently, timely, and fully perform and complete in a good and
workmanlike manner the Work required by the Contract Documents.
Section 3. Contract Amount.
In consideration of the faithful performance by Contractor of the covenants in this
Agreement to the full satisfaction and acceptance of Owner, Owner agrees to pay, or
cause to be paid, to Contractor the following amount (herein "Contract Amount"), in
accordance with the terms of this Agreement: Two Hundred Twenty Five Thousand
Three Hundred Fourteen Dollars and Fifty Cents ($225,314.50).
Section 4. Bonds.
A. Contractor shall provide Performance and Payment Bonds, in the form
prescribed in Exhibit A, in the amount of 100% of the Contract Amount, the costs of
which are to be paid by Contractor. The Performance and Payment Bonds shall be
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underwritten by a surety authorized to do business in the State of Florida and otherwise
acceptable to Owner; provided, however, the surety shall meet the requirements of the
Department of the Treasury Fiscal Service, "Companies Holding Certificates of Authority
as Acceptable Sureties on Federal Bonds and as Acceptable Reinsurance Companies"
circular. This circular may be accessed via the web at
www.fms.treas.gov/c570/c570.html#certified. Should the Contract Amount be less than
$500,000, the requirements of Section 287.0935, F.S. shall govern the rating and
classification of the surety.
B. If the surety for any bond furnished by Contractor is declared bankrupt, becomes
insolvent, its right to do business is terminated in the State of Florida, or it ceases to
meet the requirements imposed by the Contract Documents, the Contractor shall, within
five (5) calendar days thereafter, substitute at its cost and expense another bond and
surety, both of which shall be subject to the Owner's approval.
Section 5. Contract Time and Liquidated Damages.
A. Time of Performance.
Time is of the essence in the performance of the Work under this Agreement. The
"Commencement Date" shall be established in the written Notice to Proceed to be
issued by the Project Manager, as hereinafter defined. Contractor shall commence the
Work within five (5) calendar days from the Commencement Date. No Work shall be
performed at the Project site prior to the Commencement Date. Any Work performed by
Contractor prior to the Commencement Date shall be at the sole risk of Contractor.
Contractor shall achieve Substantial Completion within Fifty Two (52) calendar days
from the Commencement Date (herein "Contract Time"). The date of Substantial
Completion of the Work (or designated portions thereof) is the date certified by the
Design Professional when construction is sufficiently complete, in accordance with the
Contract Documents, so Owner can occupy or utilize the Work (or designated portions
thereof) for the use for which it is intended. Contractor shall achieve Final Completion
within Seven (7) calendar days after the date of Substantial Completion. Final
Completion shall occur when the Agreement is completed in its entirety, is accepted by
the Owner as complete and is so stated by the Owner as completed. As used herein
and throughout the Contract Documents, the phrase "Project Manager" refers to the
Owner's duly authorized representative and shall mean the Division Administrator or
Department Director, as applicable, acting directly or through duly authorized
representatives.
B. Liquidated Damages in General.
Owner and Contractor recognize that, since time is of the essence for this Agreement,
Owner will suffer financial loss if Contractor fails to achieve Substantial Completion
within the time specified above, as said time may be adjusted as provided for herein. In
such event, the total amount of Owner's damages, will be difficult, if not impossible, to
definitely ascertain and quantify. Should Contractor fail to achieve Substantial
Completion within the number of calendar days established herein, Owner shall be
entitled to assess, as liquidated damages, but not as a penalty, Three Hundred Eighty
Eight Dollars and Twenty Five Cents ($388.25) for each calendar day thereafter until
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Substantial Completion is achieved. Further, in the event Substantial Completion is
reached, but the Contractor fails to reach Final Completion within the required time
period, Owner shall also be entitled to assess and Contractor shall be liable for all
actual damages incurred by Owner as a result of Contractor failing to timely achieve
Final Completion. The Project shall be deemed to be substantially completed on the
date the Project Manager (or at his/her direction, the Design Professional) issues a
Certificate of Substantial Completion pursuant to the terms hereof. Contractor hereby
expressly waives and relinquishes any right which it may have to seek to characterize
the above noted liquidated damages as a penalty, which the parties agree represents a
fair and reasonable estimate of the Owner's actual damages at the time of contracting if
Contractor fails to Substantially or Finally Complete the Work within the required time
periods.
C. Computation of Time Periods.
When any period of time is referenced by days herein, it shall be computed to exclude
the first day and include the last day of such period. If the last day of any such period
.falls on a Saturday or Sunday or on a day made a legal holiday by the law of the
applicable jurisdiction, such day shall be omitted from the computation, and the last day
shall become the next succeeding day which is not a Saturday, Sunday or legal holiday.
D. Determination of Number of Days of Default.
For all contracts, regardless of whether the Contract Time is stipulated in calendar days
or working days, the Owner will count default days in calendar days.
E. Right of Collection.
The Owner has the right to apply any amounts due Contractor under this Agreement or
any other agreement between Owner and Contractor, as payment on such liquidated
damages due under this Agreement in Owner's sole discretion. Notwithstanding
anything herein to the contrary, Owner retains its right to liquidated damages due under
this Agreement even if Contractor, at Owner's election and in its sole discretion, is
allowed to continue and to finish the Work, or any part of it, after the expiration of the
Contract Time including granted time extensions.
F. Completion of Work by Owner.
In the event Contractor defaults on any of its obligations under the Agreement and
Owner elects to complete the Work, in whole or in part, through another contractor or its
own forces, the Contractor and its surety shall continue to be liable for the liquidated
damages under the Agreement until Owner achieves Substantial and Final Completion
of the Work. Owner will not charge liquidated damages for any delay in achieving
Substantial or Final Completion as a result of any unreasonable action or delay on the
part of the Owner.
G. Final Acceptance by Owner.
The Owner shall consider the Agreement complete when the Contractor has completed
in its entirety all of the Work and the Owner has accepted all of the Work and notified
the Contractor in writing that the Work is complete. Once the Owner has approved and
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accepted the Work, Contractor shall be entitled to final payment in accordance with the
terms of the Contract Documents.
H. Recovery of Damages Suffered by Third Parties.
Contractor shall be liable to Owner to the extent Owner incurs damages from a third
party as a result of Contractor's failure to fulfill all of its obligations under the Contract
Documents. Owner's recovery of any delay related damages under this Agreement
through the liquidated damages does not preclude Owner from recovering from
Contractor any other non-delay related damages that may be owed to it arising out of or
relating to this Agreement.
Section 6. Exhibits Incorporated.
The following documents are expressly agreed to be incorporated by reference and
made a part of this Agreement.
Exhibit A: Performance and Payment Bond Forms
Exhibit B: Insurance Requirements
Exhibit C: Release and Affidavit Form
Exhibit D: Contractor Application for Payment Form
Exhibit E: Change Order Form
Exhibit F: Certificate of Substantial Completion Form
Exhibit G: Final Payment Checklist
Exhibit H: General Terms and Conditions
Exhibit I: Grant Requirements
Exhibit J: Technical Specifications
Exhibit K: Permits
Exhibit L: Standard Details (if applicable)
Exhibit M: Plans / Specifications prepared by Agnoli Barber &
Brundage, Inc. and identified as follows: shown on Plan
Sheets 1 through 11.
Exhibit N: Contractor's List of Key Personnel
ITB #12-5970 Solicitation for Immokalee Pavement Overlay: Boston,
Colorado & Delaware Avenues
Section 7. Notices
A. All notices required or made pursuant to this Agreement by the Contractor to the
Owner shall be shall be deemed duly served if delivered by U.S. Mail, E-mail or
Facsimile, addressed to the following:
Bradley Muckel, Principal Project Manager
Collier County Community Redevelopment Agency (CRA) - Immokalee
1320 North 15th Street (SR 29)
Immokalee, FL 34142
Phone: (239)867-4121 x 204 Fax: (239)252-6455
BradleyMuckel(a�colliergov.net
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B. All notices required or made pursuant to this Agreement by Owner to Contractor
shall be made in writing and shall be deemed duly served if delivered by U.S. Mail, E-
mail or Facsimile, addressed to the following:
Ajax Paving Industries of Florida, LLC.
510 Gene Green Road
Nokomis, FL. 34275
Phone: (941)486-3600 Fax: (941)486-3500
Mark 0. Minich, Executive Vice President
dsardel la(aaiaxpavinq.com
C. Either party may change its above noted address by giving written notice to the
other party in accordance with the requirements of this Section.
Section 8. PUBLIC ENTITY CRIMES.
8.1 By its execution of this Contract, Construction Contractor acknowledges that it
has been informed by Owner of the terms of Section 287.133(2)(a) of the Florida
Statutes which read as follows:
"A person or affiliate who has been placed on the convicted
vendor list following a conviction for a public entity crime may not
submit a bid on a contract to provide any goods or services to a
public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to a
public entity, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any
public entity in excess of the threshold amount provided in s.
287.017 for CATEGORY TWO for a period of 36 months from the
date of being placed on the convicted vendor list."
Section 9. Modification.
No modification or change to the Agreement shall be valid or binding upon the parties
unless in writing and executed by the party or parties intended to be bound by it.
Section 10. Successors and Assigns.
Subject to other provisions hereof, the Agreement shall be binding upon and shall inure
to the benefit of the successors and assigns of the parties to the Agreement.
Section 11. Governing Law.
The Agreement shall be interpreted under and its performance governed by the laws of
the State of Florida.
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Section 12. No Waiver.
The failure of the Owner to enforce at any time or for any period of time any one or
more of the provisions of the Agreement shall not be construed to be and shall not be a
waiver of any such provision or provisions or of its right thereafter to enforce each and
every such provision.
Section 13. Entire Agreement.
Each of the parties hereto agrees and represents that the Agreement comprises the full
and entire agreement between the parties affecting the Work contemplated, and no
other agreement or understanding of any nature concerning the same has been entered
into or will be recognized, and that all negotiations, acts, work performed, or payments
made prior to the execution hereof shall be deemed merged in, integrated and
superseded by the Agreement.
Section 14. Severability.
Should any provision of the Agreement be determined by a court to be unenforceable,
such a determination shall not affect the validity or enforceability of any other section or
part thereof.
Section 15. Change Order Authorization.
The Project Manager shall have the authority on behalf of the Owner to execute all
Change Orders and Work Directive Changes to the Agreement to the extent provided
for under the Owner's Purchasing Policy and accompanying administrative procedures.
Section 16. Construction.
Any doubtful or ambiguous language contained in this Agreement shall not be
construed against the party who physically prepared this Agreement. The rule
sometimes referred to as "fortius contra proferentum" (pursuant to which ambiguities in
a contractual term which appears on its face to have been inserted for the benefit of one
of the parties shall be construed against the benefited party) shall not be applied to the
construction of this Agreement.
Section 17. Order of Precedence
In the event of any conflict between or among the terms of any of the Contract
Documents, the terms of the Construction Agreement and the General Terms and
Conditions shall take precedence over the terms of all other Contract Documents,
except the terms of any Supplemental Conditions shall take precedence over the
Construction Agreement and the General Terms and Conditions. To the extent any
conflict in the terms of the Contract Documents cannot be resolved by application of the
Supplemental Conditions, if any, or the Construction Agreement and the General Terms
and Conditions, the conflict shall be resolved by imposing the more strict or costly
obligation under the Contract Documents upon the Contractor at Owner's discretion.
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****
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IN WITNESS WHEREOF, the parties have executed this Agreement on the
date(s) indicated below.
CONTRACTOR:
TWO WITNESSES: AJAX PAVING INDUSTRIES OF
FLORIDA, LLC.
By:
FIRST WITNESS
Type/Print Name and Title
Type/Print Name
SECOND WITNESS
Type/Print Name
Date: OWNER:
ATTEST: COMMUNITY REDEVELOPMENT AGENCY
OF COLLIER COUNTY, FLORIDA
Dwight E. Brock, Clerk
BY: BY:
Donna Fiala, CRA Chairman
Approved As To Form
and Legal Sufficiency:
Print Name:
Assistant County Attorney
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EXHIBIT A 1: PUBLIC PAYMENT BOND
Immokalee Pavement Overlay: Boston, Colorado & Delaware Avenues
Bond No.
Contract No. 12-5970
KNOW ALL MEN BY THESE PRESENTS: That
, as Principal,
and , as
Surety, located at
(Business Address) are held and firmly bound to
as Obligee in the sum of
($ ) for the payment whereof we bind ourselves, our heirs, executors,
personal representatives, successors and assigns, jointly and severally.
WHEREAS, Principal has entered into a contract dated as of the day of
2012 , with Obligee for in
accordance with drawings and specifications, which contract is
incorporated by reference and made a part hereof, and is referred to herein as the Contract.
THE CONDITION OF THIS BOND is that if Principal:
Promptly makes payment to all claimants as defined in Section 255.05(1), Florida
Statutes, supplying Principal with labor, materials or supplies, used directly or indirectly
by Principal in the prosecution of the work provided for in the Contract, then this bond is
void; otherwise it remains in full force.
Any changes in or under the Contract and compliance or noncompliance with any
formalities connected with the Contract or the changes do not affect Sureties obligation
under this Bond.
The provisions of this bond are subject to the time limitations of Section 255.05(2). In
no event will the Surety be liable in the aggregate to claimants for more than the penal
sum of this Payment Bond, regardless of the number of suits that may be filed by
claimants.
IN WITNESS WHEREOF, the above parties have executed this instrument this
day of 2012, the name of each party being affixed and these presents
duly signed by its under-signed representative, pursuant to authority of its governing
body.
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Signed, sealed and delivered
in the presence of:
PRINCIPAL
BY:
Witnesses as to Principal NAME:
ITS:
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this day of
20 , by , as of
, a corporation, on behalf of the
corporation. He/she is personally known to me OR has produced as
identification and did (did not) take an oath.
My Commission Expires:
(Signature of Notary)
NAME:
(Legibly Printed)
(AFFIX OFFICIAL SEAL) Notary Public, State of
Commission No.:
ATTEST: SURETY:
(Printed Name)
(Business Address
(Authorized Signature)
Witnesses to Surety (Printed Name)
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OR
As Attorney in Fact
(Attach Power of Attorney)
Witnesses (Printed Name)
(Business Address)
• (Telephone Number)
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this day of
, 2012, by , as
of
Surety, on behalf of Surety. He/She is personally known to me OR has produced
as identification and who did (did not)
take an oath.
My Commission Expires:
(Signature)
Name:
(Legibly Printed)
(AFFIX OFFICIAL SEAL) Notary Public, State of:
Commission No.:
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EXHIBIT A 2: PUBLIC PERFORMANCE BOND
Immokalee Pavement Overlay: Boston, Colorado & Delaware Avenues
Bond No.
Contract No. 12-5970
KNOW ALL MEN BY THESE PRESENTS: That
, as Principal, and
as Surety, located at
(Business Address) are held and firmly bound to
, as Obligee in the sum of
($ ) for the payment whereof we bond ourselves, our heirs, executors,
personal representatives, successors and assigns, jointly and severally.
WHEREAS, Principal has entered into a contract dated as of the day of
2012, with Obligee for
in accordance with drawings and specifications, which contract is incorporated by
reference and made a part hereof, and is referred to herein as the Contract.
THE CONDITION OF THIS BOND is that if Principal:
1. Performs the Contract at the times and in the manner prescribed in the Contract;
and
2. Pays Obligee any and all losses, damages, costs and attorneys' fees that
Obligee sustains because of any default by Principal under the Contract, including, but
not limited to, all delay damages, whether liquidated or actual, incurred by Obligee; and
3. Performs the guarantee of all work and materials furnished under the Contract for
the time specified in the Contract, then this bond is void; otherwise it remains in full
force. Any changes in or under the Contract and compliance or noncompliance with
any formalities connected with the Contract or the changes do not affect Sureties
obligation under this Bond.
The Surety, for value received, hereby stipulates and agrees that no changes,
extensions of time, alterations or additions to the terms of the Contract or other work to
be performed hereunder, or the specifications referred to therein shall in anywise affect
its obligations under this bond, and it does hereby waive notice of any such changes,
extensions of time, alterations or additions to the terms of the Contract or to work or to
the specifications.
This instrument shall be construed in all respects as a common law bond. It is
expressly understood that the time provisions and statute of limitations under Section
255.05, Florida Statutes, shall not apply to this bond.
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In no event will the Surety be liable in the aggregate to Obligee for more than the penal
sum of this Performance Bond regardless of the number of suits that may be filed by
Obligee.
IN WITNESS WHEREOF, the above parties have executed this instrument this
day of , 2012, the name of each party being affixed and these
presents duly signed by its undersigned representative, pursuant to authority of its
governing body.
Signed, sealed and delivered
in the presence of: PRINCIPAL
BY:
Witnesses as to Principal
NAME:
ITS:
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this day of
, 2012, by , as
.-� of a
corporation, on behalf of the corporation. He/she is
personally known to me OR has produced
as identification and did (did not) take an oath.
My Commission Expires:
(Signature)
Name:
(Legibly Printed)
(AFFIX OFFICIAL SEAL) Notary Public, State of:
Commission No.:
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ATTEST: SURETY:
(Printed Name)
(Business Address)
(Authorized Signature)
Witnesses as to Surety (Printed Name)
OR
As Attorney in Fact
(Attach Power of Attorney)
Witnesses (Printed Name)
(Business Address)
(Telephone Number)
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this day of
, 2012, by , as
of a Surety, on
behalf of Surety. He/She is personally known to me OR has produced
as identification and who did (did not) take an oath.
My Commission Expires:
(Signature)
Name:
(Legibly Printed)
(AFFIX OFFICIAL SEAL) Notary Public, State of:
Commission No.:
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EXHIBIT B: INSURANCE REQUIREMENTS
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly
authorized to do business in the State of Florida as set forth in EXHIBIT B of this solicitation. The Vendor shall
procure and maintain property insurance upon the entire project, if required, to the full insurable value of the
scope of work.
The County and the Vendor waive against each other and the County's separate Vendors, Contractors, Design
Consultant, Subcontractors, agents and employees of each and all of them, all damages covered by property
insurance provided herein, except such rights as they may have to the proceeds of such insurance. The
Vendor and County shall, where appropriate, require similar waivers of subrogation from the County's separate
Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in
their contracts.
Collier County shall be responsible for purchasing and maintaining its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify "For any and all work performed on
behalf of Collier County."
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier
County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain
a severability of interests provisions.
The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR Collier County Government, OR Collier County. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County.
The amounts and types of insurance coverage shall conform to the minimum requirements set forth in
EXHIBIT B with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If
Vendor has any self-insured retentions or deductibles under any of the below listed minimum required
coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self- insured
retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All
self-insured retentions or deductibles will be Vendor's sole responsibility.
Coverages shall be maintained without interruption from the date of commencement of the Work until the
date of completion and acceptance of the scope of work by the County or as specified in this solicitation
whichever is longer.
The Vendor and/or its insurance carrier shall provide thirty (30) days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the
County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation,
non-renewal or material change in coverage or limits received by Vendor from its insurer and nothing
contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the
aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have
the aggregate limit reinstated to the full extent permitted under such policy.
Should at any time the Vendor not maintain the insurance coverages required herein, the County may
terminate the Agreement or at its sole discretion shall be authorized to purchase such coverages and charge
the Vendor for such coverages purchased. If Vendor fails to reimburse the County for such costs within thirty
^(30) days after demand, the County has the right to offset these costs from any amount due Vendor under this
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Agreement or any other agreement between the County and Vendor. The County shall be under no obligation
to purchase such insurance, nor shall it be responsible for the coverageLt purchased or the insurance
company or companies used. The decision of the County to purchase such insurance coverage) shall in no
way be construed to be a waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of
work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than
ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County
with such renewal certificate(s) shall be considered justification for the County to terminate any and all
contracts.
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Collier County Florida
INSURANCE AND BONDING REQUIREMENTS
Insurance/Bond Type Required Limits
1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ® Employer's Liability $1,000.000 single limit per occurrence
3. ® Commercial General $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
Liability (Occurrence Form) Liability and Property Damage Liability. This shall include Premises and
patterned after the current Operations; Independent Contractors; Products and Completed Operations
ISO form and Contractual Liability.
$ single limit per occurrence
4. ® Indemnification To the maximum extent permitted by Florida law, the.
ContractorNendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the ContractorNendor/Consultant or anyone
employed or utilized by the ContractorNendor/Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County.
4. ®Automobile Liability $ 500,000 Each Occurrence; Bodily Injury & Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. ❑ Other insurance as ❑Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
❑ Professional Liability $ Per Occurrence
• $1,000,000 each claim and in the aggregate
• $2,000,000 each claim and in the aggregate
❑ Project Professional Liability $ Per Occurrence
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❑Valuable Papers Insurance $ Per Occurrence
6. ® Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers'check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
• 7. ►4 Performance and Bonds shall be submitted with the executed contract by Proposers receiving
Payment Bonds award, and written for 100% of the Contract award amount, the cost borne by
the Proposer receiving an award. The Performance and Payment Bonds shall
be underwritten by a surety authorized to do business in the State of Florida
and otherwise acceptable to Owner, provided, however, the surety shall be
rated as"A-" or better as to general policy holders rating and Class V or higher
rating as to financial size category and the amount required shall not exceed
5% of the reported policy holders' surplus, all as reported in the most current
Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton
Street, New York, New York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Vendor shall provide County with certificates of insurance meeting the required
insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. i4 The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR Collier County Government, OR Collier County. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description,
or must read: For any and all work performed on behalf of Collier County.
11. ® Thirty (30) Days Cancellation Notice required.
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be
required within five (5) days of the award of this solicitation.
Name of Firm Date
Vendor Signature
Print Name
Insurance Agency
Agent Name Telephone Number
50
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EXHIBIT C: RELEASE AND AFFIDAVIT FORM
COUNTY OF COLLIER )
STATE OF FLORIDA )
Before me, the undersigned authority, personally appeared
who after being duly sworn, deposes and says:
(1) In accordance with the Contract Documents and in consideration of $ paid,
("Contractor") releases and waives for itself and it's subcontractors,
material-men, successors and assigns, all claims demands, damages, costs and expenses, whether in contract or in tort,
against the Board of County Commissioners of Collier County, Florida, relating in any way to the performance of the
Agreement between Contractor and Owner dated , 2012 for the period from
to , excluding all retainage withheld and any pending claims or
disputes as expressly specified as follows:
(2) Contractor certifies for itself and its subcontractors, material-men, successors and assigns, that all charges for
labor, materials, supplies, lands, licenses and other expenses for which Owner might be sued or for which a lien or a
demand against any payment bond might be filed, have been fully satisfied and paid.
(3) To the maximum extent permitted by law, Contractor agrees to indemnify, defend and save harmless Owner from
all demands or suits, actions, claims of liens or other charges filed or asserted against the Owner arising out of the
performance by Contractor of the Work covered by this Release and Affidavit.
(4) This Release and Affidavit is given in connection with Contractor's [monthly/final] Application for Payment No.
CONTRACTOR
BY:
ITS: President
DATE:
Witnesses
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this day of , 2012, by
, as of , a
corporation, on behalf of the corporation. He/she is personally known to me or has produced
as identification and did (did not)take an oath.
My Commission Expires:
(Signature of Notary)
NAME:
(Legibly Printed)
(AFFIX OFFICIAL SEAL) Notary Public, State of
Commissioner No.:
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EXHIBIT D: FORM OF CONTRACT APPLICATION FOR PAYMENT
(County Project Manager) Bid No.
(County Department) Project No.
Collier County Board of County Commissioners (the OWNER) or Purchase Order No.
Collier County Water-Sewer District(the OWNER) Application Date
FROM: (Contractor's Representative) Payment Application No.
(Contractor's Name) for Work accomplished through the Date:
(Contractor's Address)
RE: (Project Name)
Original Contract Time: Original Contract Price: $
Revised Contract Time: Total Change Orders to Date $
Revised Contract Amount $
Total value of Work Completed
Retainage @ 10% thru[insert date] $ and stored to Date $
Retainage @ % after [insert date] $ = Less Retainage $
Total Earned Less Retainage $
Less previous payment(s) $
Percent Work completed to Date: % AMOUNT DUE THIS
Percent Contract Time completed to Date % APPLICATION: $
Liquidated Damages to be Accrued $ Remaining Contract Balance $
ATTACH SCHEDULE OF VALUES AND ACCOMPANYING DOCUMENTATION TO THIS APPLICATION
CONTRACTOR'S CERTIFICATION: The undersigned CONTRACTOR certifies that: (1) all previous progress payments
received from OWNER on account of Work done under the Contract referred to above have been applied to discharge in
full all obligations of CONTRACTOR incurred in connection with Work covered by prior Applications for Payment
numbered 1 through inclusive; (2)title to all materials and equipment incorporated in said Work or otherwise listed
in or covered by this Application for Payment will pass to OWNER at time of payment free and clear of all liens, claims,
security interests and encumbrances (except such as covered by Bond acceptable to OWNER); (3) all amounts have
been paid for work which previous payments were issued and received from the OWNER and that current payment is now
due; and (4) CONTRACTOR has only included amounts in this Application for Payment properly due and owing and
CONTRACTOR has not included within the above referenced amount any claims for unauthorized or changed Work that
has not been properly approved by Owner in writing and in advance of such Work.
By CONTRACTOR: (Contractor's Name)
(Signature) DATE:
(Type Name &Title)
(shall be signed by a duly authorized representative of CONTRACTOR)
Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION is recommended:
By Design Professional : (DP's Name)
(Signature) DATE:
(Type Name&Title)
Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION is approved:
By OWNER'S Project Manager: (Signature) DATE:
(Type Name and Title)
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Packet Page-1014-
1/22/2013 Item 16.B.1 .
EXHIBIT E: CHANGE ORDER
TO: FROM: Collier County Government
Project Name: Construction Agreement Dated:
Bid No. :
Change Order No.: Date:
Change Order Description
Original Agreement Amount $
Sum of previous Change Orders Amount $
This Change Order Amount $
Revised Agreement Amount $
Original Contract Time in calendar days
Adjusted number of calendar days due to previous Change Orders
This Change Order adjusted time is
Revised Contract Time in calendar days
Original Notice to Proceed Date
Completion date based on original Contract Time
Revised completion date
Contractor's acceptance of this Change Order shall constitute a modification to the Agreement
and will be performed subject to all the same terms and conditions as contained in the
Agreement, as if the same were repeated in this acceptance. The adjustments, if any, to the
Agreement shall constitute a full and final settlement of any and all claims of the Contractor
arising out of, or related to, the change set forth herein, including claims for impact and delay
costs.
Prepared by: Date:
Project Manager
Recommended by: Date:
Design Professional
Accepted by: Date:
Contractor
Approved by: Date:
Department Director
Approved by: Date:
Division Administrator
Approved by: Date:
Purchasing Department
Authorized by Date:
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Director
(For use by Owner: Fund Cost Center: Object Code: Project
Number: )
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.-� EXHIBIT F: CERTIFICATE OF SUBSTANTIAL COMPLETION
OWNER'S Project No. • Design Professional's Project No.
PROJECT:
CONTRACTOR
Contract For
Contract Date
This Certificate of Substantial Completion applies to all Work under the Contract Documents or to the
following specified parts thereof:
To
OWNER
And
To
Substantial Completion is the state in the progress of the Work when the Work (or designated
portion) is sufficiently complete in accordance with the Contract Documents so that the Owner
can occupy or utilize the Work for its intended use. The Work to which this Certificate applies has
been inspected by authorized representatives of OWNER, CONTRACTOR AND DESIGN
PROFESSIONAL, and that Work is hereby declared to be substantially complete in accordance with the
requirements of the Contract Documents on:
DATE OF SUBSTANTIAL COMPLETION
A tentative list of items to be completed or corrected is attached hereto. This list may not be all-inclusive,
and the failure to include an item in it does not alter the responsibility of CONTRACTOR to complete all
the Work in accordance with the Contract Documents. The items in the tentative list shall be completed
or corrected by CONTRACTOR within days of the above date of Substantial Completion.
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The responsibilities between OWNER and CONTRACTOR for security, operation, safety, maintenance,
heat, utilities, insurance and warranties shall be as follows:
RESPONSIBILITIES:
OWNER:
CONTRACTOR
The following documents are attached to and made a part of this Certificate:
This certificate does not constitute an acceptance of Work not in accordance with the Contract
Documents nor is it a release of CONTRACTOR'S obligation to complete the Work in accordance with the
Contract Documents.
Executed by Design Professional on , 2012
Design Professional
By:
Type Name and Title
CONTRACTOR accepts this Certificate of Substantial Completion on 2012
CONTRACTOR
By:
Type Name and Title
OWNER accepts this Certificate of Substantial Completion on , 2012
OWNER
By:
Type Name and Title
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.-. EXHIBIT G: FINAL PAYMENT CHECKLIST
Bid No.: Project No.: Date: 2012
Contractor:
The following items have been secured by the
for the Project known as
and have been reviewed and found to comply with the requirements of the Contract Documents.
Original Contract Amount: Final Contract Amount:
Commencement Date:
Substantial Completion Time as set forth in the Agreement: Calendar Days.
Actual Date of Substantial Completion: •
Final Completion Time as set forth in the Agreement: Calendar Days.
Actual Final Completion Date:
YES NO
1. All Punch List items completed on
2. Warranties and Guarantees assigned to Owner(attach to this form).
3. Effective date of General one year warranty from Contractor is:
4. 2 copies of Operation and Maintenance manuals for equipment and
system submitted (list manuals in attachment to this form).
5. As-Built drawings obtained and dated:
6. Owner personnel trained on system and equipment operation.
7. Certificate of Occupancy No.:
issued on (attach to this form).
8. Certificate of Substantial Completion issued on
9. Final Payment Application and Affidavits received from Contractor on:
10. Consent of Surety received on
11. Operating Department personnel notified Project is in operating phase.
12. All Spare Parts or Special Tools provided to Owner:
13. Finished Floor Elevation Certificate provided to Owner:
14. Other:
If any of the above is not applicable, indicate by N/A. If NO is checked for any of the above, attach
explanation.
Acknowledgments:
By Contractor: (Company Name)
(Signature)
(Typed Name& Title)
�-. By Design
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Professional: (Firm Name)
(Signature)
(Typed Name&Title)
By Owner: (Department Name)
(Signature)
(Name &Title)
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EXHIBIT H: GENERAL TERMS AND CONDITIONS
1. INTENT OF CONTRACT DOCUMENTS.
1.1 It is the intent of the Contract Documents to describe a functionally complete
Project (or portion thereof) to be constructed in accordance with the Contract
Documents. Any work, materials or equipment that may reasonably be inferred from
the Contract Documents as being required to produce the intended result shall be
supplied whether or not specifically called for. When words which have a well known
technical or trade meaning are used to describe work, materials or equipment, such
words shall be interpreted in accordance with that meaning. Reference to standard
specifications, manuals or codes of any technical society, organization or association or
to the laws or regulations of any governmental authority having jurisdiction over the
Project, whether such reference be specific or by implication, shall mean the latest
standard specification, manual, code, law or regulation in effect at the time the Work is
performed, except as may be otherwise specifically stated herein.
1.2 If before or during the performance of the Work Contractor discovers a conflict,
error or discrepancy in the Contract Documents, Contractor immediately shall report
same to the Project Manager in writing and before proceeding with the Work affected
thereby shall obtain a written interpretation or clarification from the Project Manager;
said interpretation or clarification from the Project Manager may require Contractor to
consult directly with Design Professional or some other third party, as directed by
Project Manager. Contractor shall take field measurements and verify field conditions
and shall carefully compare such field measurements and conditions and other
information known to Contractor with the Contract Documents before commencing any
portion of the Work.
1.3 Drawings are intended to show general arrangements, design and extent of Work
and are not intended to serve as shop drawings. Specifications are separated into
divisions for convenience of reference only and shall not be interpreted as establishing
divisions for the Work, trades, subcontracts, or extent of any part of the Work. In the
event of a discrepancy between or among the drawings, specifications or other Contract
Document provisions, Contractor shall be required to comply with the provision which is
the more restrictive or stringent requirement upon the Contractor, as determined by the
Project Manager. Unless otherwise specifically mentioned, all anchors, bolts, screws,
fittings, fillers, hardware, accessories, trim and other parts required in connection with
any portion of the Work to make a complete, serviceable, finished and first quality
installation shall be furnished and installed as part of the Work, whether or not called for
by the Contract Documents.
2. INVESTIGATION AND UTILITIES.
2.1 Subject to Section 2.3 below, Contractor shall have the sole responsibility of
satisfying itself concerning the nature and location of the Work and the general and
local conditions, and particularly, but without limitation, with respect to the following:
those affecting transportation, access, disposal, handling and storage of materials;
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availability and quality of labor; water and electric power; availability and condition of
roads; work area; living facilities; climatic conditions and seasons; physical conditions at
the work-site and the project area as a whole; topography and ground surface
conditions; nature and quantity of the surface materials to be encountered; subsurface
conditions; equipment and facilities needed preliminary to and during performance of
the Work; and all other costs associated with such performance. The failure of
Contractor to acquaint itself with any applicable conditions shall not relieve Contractor
from any of its responsibilities to perform under the Contract Documents, nor shall it be
considered the basis for any claim for additional time or compensation.
2.2 Contractor shall locate all existing roadways, railways, drainage facilities and
utility services above, upon, or under the Project site, said roadways, railways, drainage
facilities and utilities being referred to in this Sub-Section 2.2 as the "Utilities".
Contractor shall contact the owners of all Utilities to determine the necessity for
relocating or temporarily interrupting any Utilities during the construction of the Project.
Contractor shall schedule and coordinate its Work around any such relocation or
temporary service interruption. Contractor shall be responsible for properly shoring,
supporting and protecting all Utilities at all times during the course of the Work. The
Contractor is responsible for coordinating all other utility work so as to not interfere with
the prosecution of the Work (except those utilities to be coordinated by the Owner as
may be expressly described elsewhere in the Contract Documents).
2.3 Notwithstanding anything in the Contract Documents to the contrary, if conditions
are encountered at the Project site which are (i) subsurface or otherwise concealed
physical conditions which differ materially from those indicated in the Contract
Documents or (ii) unknown physical conditions of an unusual nature, which differ
materially from those ordinarily found to exist and generally recognized as inherent in
construction activities of the character provided for in the Contract Documents, and
which reasonably should not have been discovered by Contractor as part of its scope of
site investigative services required pursuant to the terms of the Contract Documents,
then Contractor shall provide Owner with prompt written notice thereof before conditions
are disturbed and in no event later than three (3) calendar days after first observance of
such conditions. Owner and Design Professional shall promptly investigate such
conditions and, if they differ materially and cause an increase or decrease in
Contractor's cost of, or time required for, performance of any part of the Work, Owner
will acknowledge and agree to an equitable adjustment to Contractor's compensation or
time for performance, or both, for such Work. If Owner determines that the conditions at
the site are not materially different from those indicated in the Contract Documents or
not of an unusual nature or should have been discovered by Contractor as part of its
investigative services, and that no change in the terms of the Agreement is justified,
Owner shall so notify Contractor in writing, stating its reasons. Claims by Contractor in
opposition to such determination by Owner must be made within seven (7) calendar
days after Contractor's receipt of Owner's written determination notice. If Owner and
Contractor cannot agree on an adjustment to Contractor's cost or time of performance,
the dispute resolution procedure set forth in the Contract Documents shall be complied
with by the parties.
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3. SCHEDULE.
3.1 The Contractor, within ten (10) calendar days after receipt of the Notice of Award,
shall prepare and submit to Project Manager, for their review and approval, a progress
schedule for the Project (herein "Progress Schedule"). The Progress Schedule shall
relate to all Work required by the Contract Documents, and shall utilize the Critical Path
method of scheduling and shall provide for expeditious and practicable execution of the
Work within the Contract Time. The Progress Schedule shall indicate the dates for
starting and completing the various stages of the Work.
3.2 The Progress Schedule shall be updated monthly by the Contractor. All monthly
updates to the Progress Schedule shall be subject to the Project Manager's review and
approval. Contractor shall submit the updates to the Progress Schedule with its
monthly Applications for Payment noted below. The Project Manager's review and
approval of the submitted Progress Schedule updates shall be a condition precedent to
the Owner's obligation to pay Contractor.
3.3 All work under this Agreement shall be performed in accordance with the
requirements of all Collier County Noise Ordinances then in effect. Unless otherwise
specified, work will generally be limited to the hours of 7:00 a.m. to 5:00 p.m., Monday
through Friday. No work shall be performed outside the specified hours without the
prior approval of the Project Manager.
4. PROGRESS PAYMENTS.
4.1 Prior to submitting its first monthly Application for Payment, Contractor shall
submit to Project Manager, for their review and approval, a schedule of values based
upon the Contract Price, listing the major elements of the Work and the dollar value for
each element. After its approval by the Project Manager, this schedule of values shall
be used as the basis for the Contractor's monthly Applications for Payment. This
schedule shall be updated and submitted each month along with a completed copy of
the Application for Payment form signed by the Contractor's authorized representative
and attached to the Agreement as Exhibit D.
4.2 Prior to submitting its first monthly Application for Payment, Contractor shall
provide to the Project Manager the list of its Subcontractors and materialmen submitted
with its Bid showing the work and materials involved and the dollar amount of each
subcontract and purchase order. Contractor acknowledges and agrees that any
modifications to the list of Subcontractors submitted with Contractor's Bid and any
subsequently identified Subcontractors are subject to Owner's prior written approval.
The first Application for Payment shall be submitted no earlier than thirty (30) days after
the Commencement Date. Notwithstanding anything herein to the contrary, if approved
by Owner in its sole discretion, Contractor may submit its invoice for any required
Payment and Performance Bonds prior to the first Application of Payment provided that
Contractor has furnished Owner certified copies of the receipts evidencing the premium
paid by Contractor for the bonds.
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4.3 Contractor shall submit all Applications for Payment to Ted Tryka, Agnoli Barber
& Brundage, Inc., located at 7400 Tamiami Trail, Suite 200, Naples FL. 34108.
4.4 Unless expressly approved by Owner in advance and in writing, said approval at
Owner's sole discretion, Owner is not required to make any payment for materials or
equipment that have not been incorporated into the Project. If payment is requested on
the basis of materials and equipment not incorporated into the Project, but delivered
and suitably stored at the site or at another location, and such payment and storage
have been agreed to by Owner in writing, the Application for Payment also shall be
accompanied by a bill of sale, invoice or other documentation warranting that the Owner
has received the materials and equipment free and clear of all liens, charges, security
interests and encumbrances, together with evidence that the materials and equipment
are covered by appropriate property insurance and other arrangements to protect
Owner's interest therein, all of which shall be subject to the Owner's satisfaction.
Thereafter, with each Application for Payment, Contractor also shall complete and
submit to Owner as part of its Application for Payment, the Stored Materials Record
attached hereto and made a part hereof as Exhibit D.
4.5 Contractor shall submit six (6) copies of its monthly Application for Payment to
the Project Manager or his or her designee, as directed by Owner (which designee may
include the Design Professional). After the date of each Application for Payment is
stamped as received and within the timeframes set forth in Section 218.735 F.S., the
Project Manager, or Design Professional, shall either: (1) Indicate its approval of the
requested payment; (2) indicate its approval of only a portion of the requested payment,
stating in writing its reasons therefore; or (3) return the Application for Payment to the
Contractor indicating, in writing, the reason for refusing to approve payment. Payments
of proper invoices in the amounts approved shall be processed and paid in accordance
with Section 218.735, F.S. and the administrative procedures established by the
County's Purchasing Department and the Clerk of Court's Finance Department
respectively.
In the event of a total denial by Owner and return of the Application for Payment by the
Project Manager, the Contractor may make the necessary corrections and re-submit the
Application for Payment. The Owner shall, within ten (10) business days after the
Application for Payment is stamped and received and after Project Manager approval of
an Application for Payment, pay the Contractor the amounts so approved.
4.6 Owner shall retain ten percent (10%) of the gross amount of each monthly
payment request or ten percent (10%) of the portion thereof approved by the Project
Manager for payment, whichever is less. Such sum shall be accumulated and not
released to Contractor until final payment is due unless otherwise agreed to by the
Owner in accordance with Florida Statute 255.078. The Project Manager shall have the
discretion to establish, in writing, a schedule to periodically reduce the percentage of
cumulative retainage held throughout the course of the Project schedule. Owner shall
reduce the amount of the retainage withheld on each payment request subsequent to
fifty percent (50%) completion subject to the guidelines set forth in Florida Statute
255.078 and as set forth in the Owner's Purchasing Policy.
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4.7 Monthly payments to Contractor shall in no way imply approval or acceptance of
Contractor's Work.
4.8 Each Application for Payment, subsequent to the first pay application, shall be
accompanied by a Release and Affidavit, in the form attached as Exhibit C,
acknowledging Contractor's receipt of payment in full for all materials, labor, equipment
and other bills that are then due and payable by Owner with respect to the current
Application for Payment. Further, to the extent directed by Owner and in Owner's sole
discretion, Contractor shall also submit a Release and Affidavit from each
Subcontractor, sub-subcontractor, or supplier in the form attached as Exhibit C
acknowledging that each Subcontractor, sub-subcontractor or supplier has been paid in
full through the previous month's Application for Payment. The Owner shall not be
required to make payment until and unless these affidavits are furnished by Contractor.
4.9 Contractor agrees and understands that funding limitations exist and that the
expenditure of funds must be spread over the duration of the Project at regular intervals
based on the Contract Amount and Progress Schedule. Accordingly, prior to submitting
its first monthly Application for Payment, Contractor shall prepare and submit for Project
Manager's review and approval, a detailed Project Funding Schedule, which shall be
updated as necessary and approved by Owner to reflect approved adjustments to the
Contract Amount and Contract Time. No voluntary acceleration or early completion of
the Work shall modify the time of payments to Contractor as set forth in the approved
Project Funding Schedule.
4.10 Notwithstanding anything in the Contract Documents to the contrary, Contractor
acknowledges and agrees that in the event of a dispute concerning payments for Work
performed under this Agreement, Contractor shall continue to perform the Work
required of it under this Agreement pending resolution of the dispute provided that
Owner continues to pay Contractor all amounts that Owner does not dispute are due
and payable.
4.11 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6)
months after completion of contract. Any untimely submission of invoices beyond the
specified deadline period is subject to non-payment under the legal doctrine of"laches"
as untimely submitted. Time shall be deemed of the essence with respect to the timely
submission of invoices under this agreement.
4.12 The County may, at its discretion, use VISA/MASTER card credit network as a
payment vehicle for goods and/or services purchased as a part of this contract. The
County shall not accept any additional surcharges (credit card transaction fees) as a
result of using the County's credit card for transactions relating to this solicitation.
5. PAYMENTS WITHHELD.
5.1 The Project Manager may decline to approve any Application for Payment, or
portions thereof, because of subsequently discovered evidence or subsequent
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inspections that reveal non-compliance with the Contract Documents. The Project
Manager may nullify the whole or any part of any approval for payment previously
issued and Owner may withhold any payments otherwise due Contractor under this
Agreement or any other agreement between Owner and Contractor, to such extent as
may be necessary in the Owner's opinion to protect it from loss because of:
(a) defective Work not remedied; (b) third party claims filed or reasonable evidence
indicating probable filing of such claims; (c) failure of Contractor to make payment
properly to subcontractors or for labor, materials or equipment; (d) reasonable doubt
that the Work can be completed for the unpaid balance of the Contract Amount; (e)
reasonable indication that the Work will not be completed within the Contract Time; (f)
unsatisfactory prosecution of the Work by the Contractor; or (g) any other material
breach of the Contract Documents by Contractor.
5.2 If any conditions described in 5.1. are not remedied or removed, Owner may,
after three (3) days written notice, rectify the same at Contractor's expense. Provided,
however, in the event of an emergency, Owner shall not be required to provide
Contractor any written notice prior to rectifying the situation at Contractor's expense.
Owner also may offset against any sums due Contractor the amount of any liquidated or
non-liquidated obligations of Contractor to Owner, whether relating to or arising out of
this Agreement or any other agreement between Contractor and Owner.
5.3 In instances where the successful contractor may owe debts (including, but not
limited to taxes or other fees) to Collier County and the contractor has not satisfied nor
made arrangement to satisfy these debts, the County reserves the right to off-set the
amount owed to the County by applying the amount owed to the vendor or contractor for
services performed of for materials delivered in
6. FINAL PAYMENT.
6.1 Owner shall make final payment to Contractor in accordance with Section
218.735, F.S. and the administrative procedures established by the County's
Purchasing Department and the Clerk of Court's Finance Department after the Work is
finally inspected and accepted by Project Manager as set forth with Section 20.1 herein,
provided that Contractor first, and as an explicit condition precedent to the accrual of
Contractor's right to final payment, shall have furnished Owner with a properly executed
and notarized copy of the Release and Affidavit attached as Exhibit C, as well as, a duly
executed copy of the Surety's consent to final payment and such other documentation
that may be required by the Contract Documents and the Owner. Prior to release of
final payment and final retainage, the Contractor's Representative and the Project
Manager shall jointly complete the Final Payment Checklist, a representative copy of
which is attached to this Agreement as Exhibit G.
6.2 Contractor's acceptance of final payment shall constitute a full waiver of any and
all claims by Contractor against Owner arising out of this Agreement or otherwise
relating to the Project, except those previously made in writing in accordance with the
requirements of the Contract Documents and identified by Contractor as unsettled in its
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final Application for Payment. Neither the acceptance of the Work nor payment by
Owner shall be deemed to be a waiver of Owner's right to enforce any obligations of
Contractor hereunder or to the recovery of damages for defective Work not discovered
by the Design Professional or Project Manager at the time of final inspection.
7. SUBMITTALS AND SUBSTITUTIONS.
7.1 Contractor shall carefully examine the Contract Documents for all requirements
for approval of materials to be submitted such as shop drawings, data, test results,
schedules and samples. Contractor shall submit all such materials at its own expense
and in such form as required by the Contract Documents in sufficient time to prevent
any delay in the delivery of such materials and the installation thereof.
7.2 Whenever materials or equipment are specified or described in the Contract
Documents by using the name of a proprietary item or the name of a particular supplier,
the naming of the item is intended to establish the type, function and quality required.
Unless the name is followed by words indicating that no substitution is permitted,
materials or equipment of other suppliers may be accepted by Owner if sufficient
information is submitted by Contractor to allow the Owner to determine that the material
or equipment proposed is equivalent or equal to that named. Requests for review of
substitute items of material and equipment will not be accepted by Owner from anyone
other than Contractor and all such requests must be submitted by Contractor to Project
Manager within thirty (30) calendar days after Notice of Award is received by
Contractor, unless otherwise mutually agreed in writing by Owner and Contractor.
7.3 If Contractor wishes to furnish or use a substitute item of material or equipment,
Contractor shall make application to the Project Manager for acceptance thereof,
certifying that the proposed substitute shall adequately perform the functions and
achieve the results called for by the general design, be similar and of equal substance
to that specified and be suited to the same use as that specified. The application shall
state that the evaluation and acceptance of the proposed substitute will not prejudice
Contractor's achievement of substantial completion on time, whether or not acceptance
of the substitute for use in the Work will require a change in any of the Contract
Documents (or in the provisions of any other direct contract with Owner for the Project)
to adapt the design to the proposed substitute and whether or not incorporation or use
by the substitute in connection with the Work is subject to payment of any license fee or
royalty. All variations of the proposed substitute from that specified will be identified in
the application and available maintenance, repair and replacement service shall be
indicated. The application also shall contain an itemized estimate of all costs that will
result directly or indirectly from acceptance of such substitute, including costs for
redesign and claims of other contractors affected by the resulting change, all of which
shall be considered by the Project Manager in evaluating the proposed substitute. The
Project Manager may require Contractor to furnish at Contractor's expense additional
data about the proposed substitute.
7.4 If a specific means, method, technique, sequence or procedure of construction is
indicated in or required by the Contract Documents, Contractor may furnish or utilize a
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substitute means, method, sequence, technique or procedure of construction
acceptable to the Project Manager, if Contractor submits sufficient information to allow
the Project Manager to determine that the substitute proposed is equivalent to that
indicated or required by the Contract Documents. The procedures for submission to
and review by the Project Manager shall be the same as those provided herein for
substitute materials and equipment.
7.5 The Project Manager shall be allowed a reasonable time within which to evaluate
each proposed substitute and, if need be, to consult with the Design Professional. No
substitute will be ordered, installed or utilized without the Project Manager's prior written
acceptance which shall be evidenced by a Change Order, a Work Directive Change, a
Field Order or an approved Shop Drawing. The Owner may require Contractor to
furnish at Contractor's expense a special performance guarantee or other surety with
respect to any substitute. The Project Manager will record time required by the Project
Manager and the Project Manager's consultants in evaluating substitutions proposed by
Contractor and making changes in the Contract Documents occasioned thereby.
Whether or not the Owner accepts a proposed substitute, Contractor shall reimburse
Owner for the charges of the Design Professional and the Design Professional's
consultants for evaluating each proposed substitute.
8. DAILY REPORTS, AS-BUILTS AND MEETINGS.
8.1 Unless waived in writing by Owner, Contractor shall complete and submit to
Project Manager on a weekly basis a daily log of the Contractor's work for the preceding
week in a format approved by the Project Manager. The daily log shall document all
activities of Contractor at the Project site including, but not limited to, the following:
8.1.1 Weather conditions showing the high and low temperatures during
work hours, the amount of precipitation received on the Project site, and any other
weather conditions which adversely affect the Work;
8.1.2 Soil conditions which adversely affect the Work;
8.1.3 The hours of operation by Contractor's and Sub-Contractor's
personnel;
8.1.4 The number of Contractor's and Sub-Contractor's personnel present
and working at the Project site, by subcontract and trade;
8.1.5 All equipment present at the Project site, description of equipment use
and designation of time equipment was used (specifically indicating any down time);
8.1.6 Description of Work being performed at the Project site;
8.1.7 Any unusual or special occurrences at the Project site;
8.1.8 Materials received at the Project site;
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8.1.9 A list of all visitors to the Project
8.1.10 Any problems that might impact either the cost or quality of the Work or
the time of performance.
The daily log shall not constitute nor take the place of any notice required to be given by
Contractor to Owner pursuant to the Contract Documents.
8.2 Contractor shall maintain in a safe place at the Project site one record copy of
the Contract Documents, including, but not limited to, all drawings, specifications,
addenda, amendments, Change Orders, Work Directive Changes and Field Orders, as
well as all written interpretations and clarifications issued by the Design Professional, in
good order and annotated to show all changes made during construction. The
annotated drawings shall be continuously updated by the Contractor throughout the
prosecution of the Work to accurately reflect all field changes that are made to adapt the
Work to field conditions, changes resulting from Change Orders, Work Directive
Changes and Field Orders, and all concealed and buried installations of piping, conduit
and utility services. All buried and concealed items, both inside and outside the Project
site, shall be accurately located on the annotated drawings as to depth and in
relationship to not less than two (2) permanent features (e.g. interior or exterior wall
faces). The annotated drawings shall be clean and all changes, corrections and
dimensions shall be given in a neat and legible manner in a contrasting color. The
"As-Built" record documents, together with all approved samples and a counterpart of all
approved shop drawings shall be available to the Project Manager or Design
Professional for reference. Upon completion of the Work and as a condition precedent
to Contractor's entitlement to final payment, these "As-Built" record documents, samples
and shop drawings shall be delivered to Project Manager by Contractor for Owner.
8.3 Contractor shall keep all records and supporting documentation which concern or
relate to the Work hereunder for a minimum of five (5) years from the date of
termination of this Agreement or the date the Project is completed or such longer period
as may be required by law, whichever is later. Owner, or any duly authorized agents or
representatives of Owner, shall have the right to audit, inspect and copy all such
records and documentation as often as they deem necessary during the period of this
Agreement and during the document retention period noted above; provided, however,
such activity shall be conducted only during normal business hours.
9. CONTRACT TIME AND TIME EXTENSIONS.
9.1 Contractor shall diligently pursue the completion of the Work and coordinate the
Work being done on the Project by its subcontractors and material-men, as well as
coordinating its Work with all work of others at the Project Site, so that its Work or the
work of others shall not be delayed or impaired by any act or omission by Contractor.
Contractor shall be solely responsible for all construction means, methods, techniques,
sequences, and procedures, as well as coordination of all portions of the Work under
the Contract Documents, and the coordination of Owner's suppliers and contractors as
set forth in Paragraph 12.2. herein.
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9.2 Should Contractor be obstructed or delayed in the prosecution of or completion
of the Work as a result of unforeseeable causes beyond the control of Contractor, and
not due to its fault or neglect, including but not restricted to acts of Nature or of the
public enemy, acts of government, fires, floods, epidemics, quarantine regulation,
strikes or lockouts, Contractor shall notify the Owner in writing within forty-eight (48)
hours after the commencement of such delay, stating the cause or causes thereof, or be
deemed to have waived any right which Contractor may have had to request a time
extension.
9.3 No interruption, interference, inefficiency, suspension or delay in the
commencement or progress of the Work from any cause whatever, including those for
which Owner may be responsible, in whole or in part, shall relieve Contractor of its duty
to perform or give rise to any right to damages or additional compensation from Owner.
Contractor expressly acknowledges and agrees that it shall receive no damages for
delay. Contractor's sole remedy, if any, against Owner will be the right to seek an
extension to the Contract Time; provided, however, the granting of any such time
extension shall not be a condition precedent to the aforementioned "No Damage For
Delay" provision. This paragraph shall expressly apply to claims for early completion,
as well as to claims based on late completion.
9.4 In no event shall any approval by Owner authorizing Contractor to continue
performing Work under this Agreement or any payment issued by Owner to Contractor
be deemed a waiver of any right or claim Owner may have against Contractor for delay
damages hereunder.
10. CHANGES IN THE WORK.
10.1 Owner shall have the right at any time during the progress of the Work to
increase or decrease the Work. Promptly after being notified of a change, Contractor
shall submit an itemized estimate of any cost or time increases or savings it foresees as
a result of the change. Except in an emergency endangering life or property, or as
expressly set forth herein, no addition or changes to the Work shall be made except
upon written order of Owner, and Owner shall not be liable to the Contractor for any
increased compensation without such written order. No officer, employee or agent of
Owner is authorized to direct any extra or changed work orally. Any alleged changes
must be approved by Owner in writing prior to starting such items. Owner will not be
responsible for the costs of any changes commenced without Owner's express prior
written approval. Failure to obtain such prior written approval for any changes will be
deemed: (i) a waiver of any claim by Contractor for such items and (ii) an admission by
Contractor that such items are in fact not a change but rather are part of the Work
required of Contractor hereunder.
10.2 A Change Order, in the form attached as Exhibit E to this Agreement, shall be
issued and executed promptly after an agreement is reached between Contractor and
Owner concerning the requested changes. Contractor shall promptly perform changes
authorized by duly executed Change Orders. The Contract Amount and Contract Time
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�..� shall be adjusted in the Change Order in the manner as Owner and Contractor shall
mutually agree.
10.3 If Owner and Contractor are unable to agree on a Change Order for the
requested change, Contractor shall, nevertheless, promptly perform the change as
directed by Owner in a written Work Directive Change. In that event, the Contract
Amount and Contract Time shall be adjusted as directed by Owner. If Contractor
disagrees with the Owner's adjustment determination, Contractor must make a claim
pursuant to Section 11 of these General Conditions or else be deemed to have waived
any claim on this matter it might otherwise have had.
10.4 In the event a requested change results in an increase to the Contract Amount,
the amount of the increase shall be limited to the Contractor's reasonable direct labor
and material costs and reasonable actual equipment costs as a result of the change
(including allowance for labor burden costs) plus a maximum ten percent (10%) markup
for all overhead and profit. In the event such change Work is performed by a
Subcontractor, a maximum ten percent (10%) markup for all overhead and profit for all
Subcontractors' and sub-subcontractors' direct labor and material costs and actual
equipment costs shall be permitted, with a maximum five percent (5%) markup thereon
by the Contractor for all of its overhead and profit, for a total maximum markup of fifteen
percent (15%). All compensation due Contractor and any Subcontractor or
sub-subcontractor for field and home office overhead is included in the markups noted
above. Contractor's and Sub-Contractor's bond costs associated with any change order
shall be included in the overhead and profit expenses and shall not be paid as a
separate line item. No markup shall be placed on sales tax, shipping or subcontractor
markup.
10.5 Owner shall have the right to conduct an audit of Contractor's books and records
to verify the accuracy of the Contractor's claim with respect to Contractor's costs
associated with any Change Order or Work Directive Change.
10.6 The Project Manager shall have authority to order minor changes in the Work not
involving an adjustment to the Contract Amount or an extension to the Contract Time
and not inconsistent with the intent of the Contract Documents. Such changes may be
effected by Field Order or by other written order. Such changes shall be binding on the
Contractor.
10.7 Any modifications to this Contract shall be in compliance with the County
Purchasing Policy and Administrative Procedures in effect at the time such
modifications are authorized.
11. CLAIMS AND DISPUTES.
11.1 Claim is a demand or assertion by one of the parties seeking an adjustment or
interpretation of the terms of the Contract Documents, payment of money, extension of
time or other relief with respect to the terms of the Contract Documents. The term
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"Claim" also includes other disputes and matters in question between Owner and
Contractor arising out of or relating to the Contract Documents. The responsibility to
substantiate a Claim shall rest with the party making the Claim.
11.2 Claims by the Contractor shall be made in writing to the Project Manager within
forty-eight (48) hours from when the Contractor knew or should have known of the event
giving rise to such Claim or else the Contractor shall be deemed to have waived the
Claim. Written supporting data shall be submitted to the Project Manager within fifteen
(15) calendar days after the occurrence of the event, unless the Owner grants additional
time in writing, or else the Contractor shall be deemed to have waived the Claim. All
Claims shall be priced in accordance with the provisions of Subsection 10.4.
11.3 The Contractor shall proceed diligently with its performance as directed by the
Owner, regardless of any pending Claim, action, suit or administrative proceeding,
unless otherwise agreed to by the Owner in writing. Owner shall continue to make
payments in accordance with the Contract Documents during the pendency of any
Claim.
12. OTHER WORK.
12.1 Owner may perform other work related to the Project at the site by Owner's own
forces, have other work performed by utility owners or let other direct contracts. If the
fact that such other work is to be performed is not noted in the Contract Documents,
written notice thereof will be given to Contractor prior to starting any such other work. If
Contractor believes that such performance will involve additional expense to Contractor
or require additional time, Contractor shall send written notice of that fact to Owner and
Design Professional within forty-eight (48) hours of being notified of the other work. If
the Contractor fails to send the above required forty-eight (48) hour notice, the
Contractor will be deemed to have waived any rights it otherwise may have had to seek
an extension to the Contract Time or adjustment to the Contract Amount.
12.2 Contractor shall afford each utility owner and other contractor who is a party to
such a direct contract (or Owner, if Owner is performing the additional work with
Owner's employees) proper and safe access to the site and a reasonable opportunity
for the introduction and storage of materials and equipment and the execution of such
work and shall properly connect and coordinate its Work with theirs. Contractor shall do
all cutting, fitting and patching of the Work that may be required to make its several
parts come together properly and integrate with such other work. Contractor shall not
endanger any work of others by cutting, excavating or otherwise altering their work and
will only cut or alter their work with the written consent of the Project Manager and the
others whose work will be affected. The duties and responsibilities of Contractor under
this paragraph are for the benefit of such utility owners and other Contractors to the
extent that there are comparable provisions for the benefit of Contractor in said direct
contracts between Owner and such utility owners and other contractors.
12.3 If any part of Contractor's Work depends for proper execution or results upon the
work of any other contractor or utility owner (or Owner), Contractor shall inspect and
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.-� promptly report to Project Manager in writing any delays, defects or deficiencies in such
work that render it unavailable or unsuitable for such proper execution and results.
Contractor's failure to report will constitute an acceptance of the other work as fit and
proper for integration with Contractor's Work.
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13. INDEMNIFICATION AND INSURANCE.
13.1 To the maximum extent permitted by Florida law, Contractor shall indemnify and
hold harmless Owner and its officers and employees from any and all liabilities, claims,
damages, penalties, demands, judgments, actions, proceedings, losses or costs,
including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether
resulting from any claimed breach of this Agreement by Contractor or from personal
injury, property damage, direct or consequential damages, or economic loss, to the
extent caused by the negligence, recklessness, or intentional wrongful misconduct of
Contractor or anyone employed or utilized by the Contractor in the performance of this
Agreement.
13.2 The duty to defend under this Article 13 is independent and separate from the
duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the
Contractor, Owner and any indemnified party. The duty to defend arises immediately
upon presentation of a claim by any party and written notice of such claim being
provided to Contractor. Contractor's obligation to indemnify and defend under this
Article 13 will survive the expiration or earlier termination of this Agreement until it is
determined by final judgment that an action against the Owner or an indemnified party
for the matter indemnified hereunder is fully and finally barred by the applicable statute
of limitations.
13.3 Contractor shall obtain and carry, at all times during its performance under the
Contract Documents, insurance of the types and in the amounts set forth in Exhibit B to
the Agreement. Further, the Contractor shall at all times comply with all of the terms,
conditions, requirements and obligations set forth under Exhibit B.
14. COMPLIANCE WITH LAWS.
14.1 Contractor agrees to comply, at its own expense, with all federal, state and local
laws, codes, statutes, ordinances, rules, regulations and requirements applicable to the
Project, including but not limited to those dealing with taxation, worker's compensation,
equal employment and safety (including, but not limited to, the Trench Safety Act,
Chapter 553, Florida Statutes). If Contractor observes that the Contract Documents are
at variance therewith, it shall promptly notify Project Manager in writing. To the extent
any law, rule, regulation, code, statute, or ordinance requires the inclusion of certain
terms in this Agreement in order for this Agreement to be enforceable, such terms shall
be deemed included in this Agreement. Notwithstanding anything in the Contract
Documents to the contrary, it is understood and agreed that in the event of a change in
any applicable laws, ordinances, rules or regulations subsequent to the date this
Agreement was executed that increases the Contractor's time or cost of performance of
the Work, Contractor is entitled to a Change Order for such increases, except to the
extent Contractor knew or should have known of such changes prior to the date of this
Agreement.
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14.2 By executing and entering into this agreement, the Contractor is formally
acknowledging without exception or stipulation that it is fully responsible for complying
with the provisions of the Immigration Reform and Control Act of 1986 as located at 8
U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended.
Failure by the Contractor to comply with the laws referenced herein shall constitute a
breach of this agreement and the County shall have the discretion to unilaterally
terminate this agreement immediately.
14.3 Statutes and executive orders require employers to abide by the immigration laws
of the United States and to employ only individuals who are eligible to work in the
United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of
Homeland Security (DHS) in partnership with the Social Security Administration (SSA),
provides an Internet-based means of verifying employment eligibility of workers in the
United States; it is not a substitute for any other employment eligibility verification
requirements. The program will be used for Collier County formal Invitations to Bid
(ITB) and Request for Proposals (RFP) including professional services and construction
services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County
Commissioners
Vendors I Bidders are required to enroll in the E-Verify program, and provide acceptable
evidence of their enrollment, at the time of the submission of the vendor's/bidder's
proposal. Acceptable evidence consists of a copy of the properly completed E-Verify
Company Profile page or a copy of the fully executed E-Verify Memorandum of
Understanding for the company. Vendors are also required to provide the Collier
County Purchasing Department an executed affidavit certifying they shall comply with
the E-Verify Program. The affidavit is attached to the solicitation documents. If the
BidderNendor does not comply with providing both the acceptable E-Verify
evidence and the executed affidavit the bidder's I vendor's proposal may be
deemed non-responsive.
Additionally, vendors shall require all subcontracted vendors to use the E-Verify system
for all purchases not covered under the "Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E-
Verify) program visit the following website: http://www.dhs.gov/E-Verify. It shall be the
vendor's responsibility to familiarize themselves with all rules and regulations governing
this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an
award shall be fully responsible for complying with the provisions of the Immigration
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Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations
relating thereto, as either may be amended and with the provisions contained within this
affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or
the provisions of this affidavit shall constitute a breach of the award agreement and the
County shall have the discretion to unilaterally terminate said agreement immediately.
15. CLEANUP AND PROTECTIONS.
15.1 Contractor agrees to keep the Project site clean at all times of debris, rubbish
and waste materials arising out of the Work. At the completion of the Work, Contractor
shall remove all debris, rubbish and waste materials from and about the Project site, as
well as all tools, appliances, construction equipment and machinery and surplus
materials, and shall leave the Project site clean and ready for occupancy by Owner.
15.2 Any existing surface or subsurface improvements, including, but not limited to,
pavements, curbs, sidewalks, pipes, utilities, footings, structures, trees and shrubbery,
not indicated in the Contract Documents to be removed or altered, shall be protected by
Contractor from damage during the prosecution of the Work. Subject to the Section 2.3
above, any such improvements so damaged shall be restored by Contractor to the
condition equal to that existing at the time of Contractor's commencement of the Work.
16. ASSIGNMENT.
16.1 Contractor shall not assign this Agreement or any part thereof, without the prior n
consent in writing of Owner. Any attempt to assign or otherwise transfer this Agreement,
or any part herein, without the Owner's consent, shall be void. If Contractor does, with
approval, assign this Agreement or any part thereof, it shall require that its assignee be
bound to it and to assume toward Contractor all of the obligations and responsibilities
that Contractor has assumed toward Owner.
17. PERMITS, LICENSES AND TAXES.
17.1 Pursuant to Section 218.80, F.S., Owner will pay for all Collier County permits
and fees (with the exception of the Right of Way Permit to be paid for by the
Contractor), including license fees, permit fees, impact fees or inspection fees
applicable to the Work through an internal budget transfer(s). Contractor is not
responsible for paying for permits issued by Collier County, but Contractor is
responsible for acquiring all permits. Owner may require the Contractor to deliver
internal budget transfer documents to applicable Collier County agencies when the
Contractor is acquiring permits.
17.2 All permits, fees and licenses necessary for the prosecution of the Work which
are not issued by Collier County shall be acquired and paid for by the Contractor.
17.3 Contractor shall pay all sales, consumer, use and other similar taxes associated
with the Work or portions thereof, which are applicable during the performance of the
Work.
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18. TERMINATION FOR DEFAULT.
18.1 Contractor shall be considered in material default of the Agreement and such
default shall be considered cause for Owner to terminate the Agreement, in whole or in
part, as further set forth in this Section, if Contractor: (1) fails to begin the Work under
the Contract Documents within the time specified herein; or (2) fails to properly and
timely perform the Work as directed by the Project Manager or as provided for in the
approved Progress Schedule; or (3) performs the Work unsuitably or neglects or
refuses to remove materials or to correct or replace such Work as may be rejected as
unacceptable or unsuitable; or (4) discontinues the prosecution of the Work; or (5) fails
to resume Work which has been suspended within a reasonable time after being
notified to do so; or (6) becomes insolvent or is declared bankrupt, or commits any act
of bankruptcy; or (7) allows any final judgment to stand against it unsatisfied for more
than ten (10) days; or (8) makes an assignment for the benefit of creditors; or (9) fails to
obey any applicable codes, laws, ordinances, rules or regulations with respect to the
Work; or (10) materially breaches any other provision of the Contract Documents.
18.2 Owner shall notify Contractor in writing of Contractor's default(s). If Owner
determines that Contractor has not remedied and cured the default(s) within seven (7)
calendar days following receipt by Contractor of said written notice or such longer
period of time as may be consented to by Owner in writing and in its sole discretion,
then Owner, at its option, without releasing or waiving its rights and remedies against
the Contractor's sureties and without prejudice to any other right or remedy it may be
entitled to hereunder or by law, may terminate Contractor's right to proceed under the
Agreement, in whole or in part, and take possession of all or any portion of the Work
and any materials, tools, equipment, and appliances of Contractor, take assignments of
any of Contractor's subcontracts and purchase orders, and complete all or any portion
of Contractor's Work by whatever means, method or agency which Owner, in its sole
discretion, may choose.
18.3 If Owner deems any of the foregoing remedies necessary, Contractor agrees that
it shall not be entitled to receive any further payments hereunder until after the Project is
completed. All moneys expended and all of the costs, losses, damages and extra
expenses, including all management, administrative and other overhead and other
direct and indirect expenses (including Design Professional and attorneys' fees) or
damages incurred by Owner incident to such completion, shall be deducted from the
Contract Amount, and if such expenditures exceed the unpaid balance of the Contract
Amount, Contractor agrees to pay promptly to Owner on demand the full amount of
such excess, including costs of collection, attorneys' fees (including appeals) and
interest thereon at the maximum legal rate of interest until paid. If the unpaid balance of
the Contract Amount exceeds all such costs, expenditures and damages incurred by the
Owner to complete the Work, such excess shall be paid to the Contractor. The amount
to be paid to the Contractor or Owner, as the case may be, shall be approved by the
Project Manager, upon application, and this obligation for payment shall survive
termination of the Agreement.
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18.4 The liability of Contractor hereunder shall extend to and include the full amount of
any and all sums paid, expenses and losses incurred, damages sustained, and
obligations assumed by Owner in good faith under the belief that such payments or
assumptions were necessary or required, in completing the Work and providing labor,
materials, equipment, supplies, and other items therefor or re-letting the Work, and in
settlement, discharge or compromise of any claims, demands, suits, and judgments
pertaining to or arising out of the Work hereunder.
18.5 If, after notice of termination of Contractor's right to proceed pursuant to this
Section, it is determined for any reason that Contractor was not in default, or that its
default was excusable, or that Owner is not entitled to the remedies against Contractor
provided herein, then the termination will be deemed a termination for convenience and
Contractor's remedies against Owner shall be the same as and limited to those afforded
Contractor under Section 19 below.
18.6 In the event (i) Owner fails to make any undisputed payment to Contractor within
thirty (30) days after such payment is due or Owner otherwise persistently fails to fulfill
some material obligation owed by Owner to Contractor under this Agreement, and
(ii) Owner has failed to cure such default within fourteen (14) days of receiving written
notice of same from Contractor, then Contractor may stop its performance under this
Agreement until such default is cured, after giving Owner a second fourteen (14) days
written notice of Contractor's intention to stop performance under the Agreement. If the
Work is so stopped for a period of one hundred and twenty (120) consecutive days
through no act or fault of the Contractor or its Subcontractors or their agents or
employees or any other persons performing portions of the Work under contract with the
Contractor or any Subcontractor, the Contractor may terminate this Agreement by giving
written notice to Owner of Contractor's intent to terminate this Agreement. If Owner
does not cure its default within fourteen (14) days after receipt of Contractor's written
notice, Contractor may, upon fourteen (14) additional days' written notice to the Owner,
terminate the Agreement and recover from the Owner payment for Work performed
through the termination date, but in no event shall Contractor be entitled to payment for
Work not performed or any other damages from Owner.
19. TERMINATION FOR CONVENIENCE AND RIGHT OF SUSPENSION.
19.1 Owner shall have the right to terminate this Agreement without cause upon
seven (7) calendar days written notice to Contractor. In the event of such termination
for convenience, Contractor's recovery against Owner shall be limited to that portion of
the Contract Amount earned through the date of termination, together with any
retainage withheld and reasonable termination expenses incurred, but Contractor shall
not be entitled to any other or further recovery against Owner, including, but not limited
to, damages or any anticipated profit on portions of the Work not performed.
19.2 Owner shall have the right to suspend all or any portions of the Work upon giving
Contractor not less than two (2) calendar days' prior written notice of such suspension.
If all or any portion of the Work is so suspended, Contractor's sole and exclusive
remedy shall be to seek an extension of time to its schedule in accordance with the
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procedures set forth in the Contract Documents. In no event shall the Contractor be
entitled to any additional compensation or damages. Provided, however, if the ordered
suspension exceeds six (6) months, the Contractor shall have the right to terminate the
Agreement with respect to that portion of the Work which is subject to the ordered
suspension.
20. COMPLETION.
20.1 When the entire Work (or any portion thereof designated in writing by Owner) is
ready for its intended use, Contractor shall notify Project Manager in writing that the
entire Work (or such designated portion) is substantially complete. Within a reasonable
time thereafter, Owner, Contractor and Design Professional shall make an inspection of
the Work (or designated portion thereof) to determine the status of completion. If
Owner, after conferring with the Design Professional, does not consider the Work (or
designated portion) substantially complete, Project Manager shall notify Contractor in
writing giving the reasons therefor. If Owner, after conferring with the Design
Professional, considers the Work (or designated portion) substantially complete, Project
Manager shall prepare and deliver to Contractor a Certificate of Substantial Completion
which shall fix the date of Substantial Completion for the entire Work (or designated
portion thereof) and include a tentative punch-list of items to be completed or corrected
by Contractor before final payment. Owner shall have the right to exclude Contractor
from the Work and Project site (or designated portion thereof) after the date of
Substantial Completion, but Owner shall allow Contractor reasonable access to
complete or correct items on the tentative punch-list.
20.2 Upon receipt of written certification by Contractor that the Work is completed in
accordance with the Contract Documents and is ready for final inspection and
acceptance, Project Manager and Design Professional will make such inspection and, if
they find the Work acceptable and fully performed under the Contract Documents shall
promptly issue a final Certificate for Payment, recommending that, on the basis of their
observations and inspections, and the Contractor's certification that the Work has been
completed in accordance with the terms and conditions of the Contract Documents, that
the entire balance found to be due Contractor is due and payable. Neither the final
payment nor the retainage shall become due and payable until Contractor submits:
(1) Receipt of Contractor's Final Application for Payment.
(2) The Release and Affidavit in the form attached as Exhibit C.
(3) Consent of surety to final payment.
(4) Receipt of the final payment check list.
(5) If required by Owner, other data establishing payment or satisfaction of all
obligations, such as receipts, releases and waivers of liens, arising out of
the Contract Documents, to the extent and in such form as may be
designated by Owner.
Owner reserves the right to inspect the Work and make an independent determination
as to the Work's acceptability, even though the Design Professional may have issued its
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recommendations. Unless and until the Owner is completely satisfied, neither the final
payment nor the retainage shall become due and payable.
21. WARRANTY.
21.1 Contractor shall obtain and assign to Owner all express warranties given to
Contractor or any subcontractors by any subcontractor or materialmen supplying
materials, equipment or fixtures to be incorporated into the Project. Contractor warrants
to Owner that any materials and equipment furnished under the Contract Documents
shall be new unless otherwise specified, and that all Work shall be of good quality, free
from all defects and in conformance with the Contract Documents. Contractor further
warrants to Owner that all materials and equipment furnished under the Contract
Documents shall be applied, installed, connected, erected, used, cleaned and
conditioned in accordance with the instructions of the applicable manufacturers,
fabricators, suppliers or processors except as otherwise provided for in the Contract
Documents. If, within one (1) year after Substantial Completion, any Work is found to
be defective or not in conformance with the Contract Documents, Contractor shall
correct it promptly after receipt of written notice from Owner. Contractor shall also be
responsible for and pay for replacement or repair of adjacent materials or Work which
may be damaged as a result of such replacement or repair. Further, in the event of an
emergency, Owner may commence to correct any defective Work, without prior notice
to Contractor, at Contractor's expense. These warranties are in addition to those
implied warranties to which Owner is entitled as a matter of law.
21.2 No later than 30 days prior to expiration of the warranty, the Project Manager, or
another representative of the Owner, shall conduct an inspection of the warranted work
to verify compliance with the requirements of the Agreement. The Contractor's
Representative shall be present at the time of inspection and shall take remedial actions
to correct any deficiencies noted in the inspection. Failure of the Contractor to correct
the cited deficiencies shall be grounds for the Owner to disqualify the Contractor from
future bid opportunities with the Owner, in addition to any other rights and remedies
available to Owner.
22. TESTS AND INSPECTIONS.
22.1 Owner, Design Professional, their respective representatives, agents and
employees, and governmental agencies with jurisdiction over the Project shall have
access at all times to the Work, whether the Work is being performed on or off of the
Project site, for their observation, inspection and testing. Contractor shall provide
proper, safe conditions for such access. Contractor shall provide Project Manager with
timely notice of readiness of the Work for all required inspections, tests or approvals.
22.2 If the Contract Documents or any codes, laws, ordinances, rules or regulations of
any public authority having jurisdiction over the Project requires any portion of the Work
to be specifically inspected, tested or approved, Contractor shall assume full
responsibility therefore, pay all costs in connection therewith and furnish Project
Manager the required certificates of inspection, testing or approval. All inspections,
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tests or approvals shall be performed in a manner and by organizations acceptable to
the Project Manager.
22.3 Contractor is responsible, without reimbursement from Owner, for re-inspection
fees and costs; to the extent such re-inspections are due to the fault or neglect of
Contractor.
22.4 If any Work that is to be inspected, tested or approved is covered without written
concurrence from the Project Manager, such work must, if requested by Project
Manager, be uncovered for observation. Such uncovering shall be at Contractor's
expense unless Contractor has given Project Manager timely notice of Contractor's
intention to cover the same and Project Manager has not acted with reasonable
promptness to respond to such notice. If any Work is covered contrary to written
directions from Project Manager, such Work must, if requested by Project Manager, be
uncovered for Project Manager's observation and be replaced at Contractor's sole
expense.
22.5 The Owner shall charge to Contractor and may deduct from any payments due
Contractor all engineering and inspection expenses incurred by Owner in connection
with any overtime work. Such overtime work consisting of any work during the
construction period beyond the regular eight (8) hour day and for any work performed
on Saturday, Sunday or holidays.
22.6 Neither observations nor other actions by the Project Manager or Design
Professional nor inspections, tests or approvals by others shall relieve Contractor from
Contractor's obligations to perform the Work in accordance with the Contract
Documents.
23. DEFECTIVE WORK.
23.1 Work not conforming to the requirements of the Contract Documents or any
warranties made or assigned by Contractor to Owner shall be deemed defective Work.
If required by Project Manager, Contractor shall as directed, either correct all defective
Work, whether or not fabricated, installed or completed, or if the defective Work has
been rejected by Project Manager, remove it from the site and replace it with non-
defective Work. Contractor shall bear all direct, indirect and consequential costs of
such correction or removal (including, but not limited to fees and charges of engineers,
architects, attorneys and other professionals) made necessary thereby, and shall hold
Owner harmless for same.
23.2 If the Project Manager considers it necessary or advisable that covered Work be
observed by Design Professional or inspected or tested by others and such Work is not
otherwise required to be inspected or tested, Contractor, at Project Manager's request,
shall uncover, expose or otherwise make available for observation, inspection or tests
as Project Manager may require, that portion of the Work in question, furnishing all
necessary labor, material and equipment. If it is found that such Work is defective,
Contractor shall bear all direct, indirect and consequential costs of such uncovering,
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exposure, observation, inspection and testing and of satisfactory reconstruction
(including, but not limited to, fees and charges of engineers, architects, attorneys and
other professionals), and Owner shall be entitled to an appropriate decrease in the
Contract Amount. If, however, such Work is not found to be defective, Contractor shall
be allowed an increase in the Contract Amount and/or an extension to the Contract
Time, directly attributable to such uncovering, exposure, observation, inspection, testing
and reconstruction.
23.3 If any portion of the Work is defective, or if Contractor fails to supply sufficient
skilled workers, suitable materials or equipment or fails to finish or perform the Work in
such a way that the completed Work will conform to the Contract Documents, Project
Manager may order Contractor to stop the Work, or any portion thereof, until the cause
for such order has been eliminated. The right of Project Manager to stop the Work
shall be exercised, if at all, solely for Owner's benefit and nothing herein shall be
construed as obligating the Project Manager to exercise this right for the benefit of
Design Engineer, Contractor, or any other person.
23.4 Should the Owner determine, at its sole opinion, it is in the Owner's best interest
to accept defective Work, the Owner may do so. Contractor shall bear all direct, indirect
and consequential costs attributable to the Owner's evaluation of and determination to
accept defective Work. If such determination is rendered prior to final payment, a
Change Order shall be executed evidencing such acceptance of such defective Work,
incorporating the necessary revisions in the Contract Documents and reflecting an
appropriate decrease in the Contract Amount. If the Owner accepts such defective
Work after final payment, Contractor shall promptly pay Owner an appropriate amount
to adequately compensate Owner for its acceptance of the defective Work.
23.5 If Contractor fails, within a reasonable time after the written notice from Project
Manager, to correct defective Work or to remove and replace rejected defective Work
as required by Project Manager or Owner, or if Contractor fails to perform the Work in
accordance with the Contract Documents, or if Contractor fails to comply with any of the
provisions of the Contract Documents, Owner may, after seven (7) days written notice
to Contractor, correct and remedy any such deficiency. Provided, however, Owner shall
not be required to give notice to Contractor in the event of an emergency. To the extent
necessary to complete corrective and remedial action, Owner may exclude Contractor
from any or all of the Project site, take possession of all or any part of the Work, and
suspend Contractor's services related thereto, take possession of Contractor's tools,
appliances, construction equipment and machinery at the Project site and incorporate in
the Work all materials and equipment stored at the Project site or for which Owner has
paid Contractor but which are stored elsewhere. Contractor shall allow Owner, Design
Professional and their respective representatives, agents, and employees such access
to the Project site as may be necessary to enable Owner to exercise the rights and
remedies under this paragraph. All direct, indirect and consequential costs of Owner in
exercising such rights and remedies shall be charged against Contractor, and a Change
Order shall be issued, incorporating the necessary revisions to the Contract Documents,
including an appropriate decrease to the Contract Amount. Such direct, indirect and
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consequential costs shall include, but not be limited to, fees and charges of engineers,
architects, attorneys and other professionals, all court costs and all costs of repair and
replacement of work of others destroyed or damaged by correction, removal or
replacement of Contractor's defective Work. Contractor shall not be allowed an
extension of the Contract Time because of any delay in performance of the Work
attributable to the exercise by Owner of Owner's rights and remedies hereunder.
24. SUPERVISION AND SUPERINTENDENTS.
24.1 Contractor shall plan, organize, supervise, schedule, monitor, direct and control
the Work competently and efficiently, devoting such attention thereto and applying such
skills and expertise as may be necessary to perform the Work in accordance with the
Contract Documents. Contractor shall be responsible to see that the finished Work
complies accurately with the Contract Documents. Contractor shall keep on the Work at
all times during its progress a competent resident superintendent, who shall be subject
to Owner's approval and not be replaced without prior written notice to Project Manager
except under extraordinary circumstances. The superintendent shall be employed by
the Contractor and be the Contractor's representative at the Project site and shall have
authority to act on behalf of Contractor. All communications given to the superintendent
shall be as binding as if given to the Contractor. Owner shall have the right to direct
Contractor to remove and replace its Project superintendent, with or without cause.
Attached to the Agreement as Exhibit N is a list identifying Contractor's Project
Superintendent and all of Contractor's key personnel who are assigned to the Project;
such identified personnel shall not be removed without Owner's prior written approval,
and if so removed must be immediately replaced with a person acceptable to Owner.
24.2 Contractor shall have a competent superintendent on the project at all times
whenever contractor's work crews, or work crews of other parties authorized by the
Project Manager are engaged in any activity whatsoever associated with the Project.
Should the Contractor fail to comply with the above condition, the Project Manager
shall, at his discretion, deduct from the Contractor's monthly pay estimate, sufficient
moneys to account for the Owner's loss of adequate project supervision, not as a
penalty, but as liquidated damages, separate from the liquidated damages described in
Section 5.B, for services not rendered.
25. PROTECTION OF WORK.
25.1 Contractor shall fully protect the Work from loss or damage and shall bear the
cost of any such loss or damage until final payment has been made. If Contractor or
any one for whom Contractor is legally liable for is responsible for any loss or damage
to the Work, or other work or materials of Owner or Owner's separate contractors,
Contractor shall be charged with the same, and any moneys necessary to replace such
loss or damage shall be deducted from any amounts due Contractor.
25.2 Contractor shall not load nor permit any part of any structure to be loaded in any
manner that will endanger the structure, nor shall Contractor subject any part of the
Work or adjacent property to stresses or pressures that will endanger it.
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25.3 Contractor shall not disturb any benchmark established by the Owner or Design
Professional with respect to the Project. If Contractor, or its subcontractors, agents or
anyone for whom Contractor is legally liable, disturbs the Owner or Design
Professional's benchmarks, Contractor shall immediately notify Project Manager and
Design Professional. The Owner or Design Professional shall re-establish the
benchmarks and Contractor shall be liable for all costs incurred by Owner associated
therewith.
26. EMERGENCIES.
26.1 In the event of an emergency affecting the safety or protection of persons or the
Work or property at the Project site or adjacent thereto, Contractor, without special
instruction or authorization from Owner or Design Professional is obligated to act to
prevent threatened damage, injury or loss. Contractor shall give Project Manager
written notice within forty-eight (48) hours after Contractor knew or should have known
of the occurrence of the emergency, if Contractor believes that any significant changes
in the Work or variations from the Contract Documents have been caused thereby. If
the Project Manager determines that a change in the Contract Documents is required
because of the action taken in response to an emergency, a Change Order shall be
issued to document the consequences of the changes or variations. If Contractor fails
to provide the forty-eight (48) hour written notice noted above, the Contractor shall be
deemed to have waived any right it otherwise may have had to seek an adjustment to
the Contract Amount or an extension to the Contract Time.
27. USE OF PREMISES.
27.1 Contractor shall maintain all construction equipment, the storage of materials and
equipment and the operations of workers to the Project site and land and areas
identified in and permitted by the Contract Documents and other lands and areas
permitted by law, rights of way, permits and easements, and shall not unreasonably
encumber the Project site with construction equipment or other material or equipment.
Contractor shall assume full responsibility for any damage to any such land or area, or
to the owner or occupant thereof, or any land or areas contiguous thereto, resulting from
the performance of the Work.
28. SAFETY.
28.1 Contractor shall be responsible for initiating, maintaining and supervising all
safety precautions and programs in connection with the Work. Contractor shall take all
necessary precautions for the safety of, and shall provide the necessary protection to
prevent damage, injury or loss to:
28.1.1 All employees on or about the project site and other persons and/or
organizations who may be affected thereby;
28.1.2 All the Work and materials and equipment to be incorporated therein,
whether in storage on or off the Project site; and
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28.1.3 Other property on Project site or adjacent thereto, including trees,
shrubs, walks, pavements, roadways, structures, utilities and any underground
structures or improvements not designated for removal, relocation or replacement in the
Contract Documents.
•
28.2 Contractor shall comply with all applicable codes, laws, ordinances, rules and
regulations of any public body having jurisdiction for the safety of persons or property or
to protect them from damage, injury or loss. Contractor shall erect and maintain all
necessary safeguards for such safety and protection. Contractor shall notify owners of
adjacent property and of underground structures and improvements and utility owners
when prosecution of the Work may affect them, and shall cooperate with them in the
protection, removal, relocation or replacement of their property. Contractor's duties and
responsibilities for the safety and protection of the Work shall continue until such time
as the Work is completed and final acceptance of same by Owner has occurred.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective
Device Coordination and Arc Flash Studies where relevant as determined by the
engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash
boundary and PPE Protective labels.
28.3. Contractor shall designate a responsible representative located on a full time
basis at the Project site whose duty shall be the prevention of accidents. This person
shall be Contractor's superintendent unless otherwise designated in writing by
Contractor to Owner.
28.4 Alcohol, drugs and all illegal substances are strictly prohibited on any Owner
property. All employees of Contractor, as well as those of all subcontractors and those
of any other person or entity for whom Contractor is legally liable (collectively referred to
herein as "Employees"), shall not possess or be under the influence of any such
substances while on any Owner property. Further, Employees shall not bring on to any
Owner property any gun, rifle or other firearm, or explosives of any kind.
28.5 Contractor acknowledges that the Work may be progressing on a Project site
which is located upon or adjacent to an existing Owner facility. In such event,
Contractor shall comply with the following:
28.5.1 All Owner facilities are smoke free. Smoking is strictly prohibited;
28.5.2 All Employees shall be provided an identification badge by
Contractor. Such identification badge must be prominently displayed on the outside of
the Employees' clothing at all times. All Employees working at the Project site must log
in and out with the Contractor each day;
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28.5.3 Contractor shall strictly limit its operations to the designated work
areas and shall not permit any Employees to enter any other portions of Owner's
property without Owner's expressed prior written consent;
28.5.4 All Employees are prohibited from distributing any papers or other
materials upon Owner's property, and are strictly prohibited from using any of Owner's
telephones or other office equipment;
28.5.5 All Employees shall at all times comply with the OSHA regulations
with respect to dress and conduct at the Project site. Further, all Employees shall
comply with the dress, conduct and facility regulations issued by Owner's officials
onsite, as said regulations may be changed from time to time;
28.5.6 All Employees shall enter and leave Owner's facilities only through
the ingress and egress points identified in the site utilization plan approved by Owner or
as otherwise designated, from time to time, by Owner in writing;
28.5.7 When requested, Contractor shall cooperate with any ongoing
Owner investigation involving personal injury, economic loss or damage to Owner's
facilities or personal property therein;
28.5.8 The Employees may not solicit, distribute or sell products while on
Owner's property. Friends, family members or other visitors of the Employees are not
permitted on Owner's property; and
28.5.9 At all times, Contractor shall adhere to Owner's safety and security
regulations, and shall comply with all security requirements at Owner's facilities, as said
regulations and requirements may be modified or changed by Owner from time to time.
29. PROJECT MEETINGS.
Prior to the commencement of Work, the Contractor shall attend a pre-construction
conference with the Project Manager, Design Professional and others as appropriate to
discuss the Progress Schedule, procedures for handling shop drawings and other
submittals, and for processing Applications for Payment, and to establish a working
understanding among the parties as to the Work. During the prosecution of the Work,
the Contractor shall attend any and all meetings convened by the Project Manager with
respect to the Project, when directed to do so by Project Manager or Design
Professional. The Contractor shall have its subcontractors and suppliers attend all such
meetings (including the pre-construction conference) as may be directed by the Project
Manager.
30. VENDOR PERFORMANCE EVALUATION
Owner has implemented a Vendor Performance Evaluation System for all contracts
awarded in excess of $25,000. To this end, vendors will be evaluated on their
performance upon completion/termination of this Agreement.
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31. MAINTENANCE OF TRAFFIC POLICY
For all projects that are conducted within a Collier County Right-of-Way, the Contractor
shall provide and erect Traffic Control Devices as prescribed in the current edition of the
Manual On Uniform Traffic Control Devices (MUTCD), where applicable on local
roadways and as prescribed in the Florida Department of Transportations Design
Standards (DS), where applicable on state roadways. These projects shall also comply
with Collier County's Maintenance of Traffic Policy, #5807, incorporated herein by
reference. Copies are available through Risk Management and/or Purchasing
Departments, and is available on-line at colliergov.net/purchasing.
The Contractor will be responsible for obtaining copies of all required manuals, MUTCD,
FDOT Roadway & Traffic Design Standards Indexes, or other related documents, so to
become familiar with their requirements. Strict adherence to the requirements of the
Maintenance of Traffic ("MOT") policy will be enforced under this Contract.
All costs associated with the Maintenance of Traffic shall be included on the line item on
the bid page.
If MOT is required, MOT is to be provided within ten (10) days of receipt of Notice of
Award.
32. SALES TAX SAVINGS AND DIRECT PURCHASE
^ 32.1 Contractor shall pay all sales, consumer, use and other similar taxes associated
with the Work or portions thereof, which are applicable during the performance of the
Work. No markup shall be applied to sales tax. Additionally, as directed by Owner and
at no additional cost to Owner, Contractor shall comply with and fully implement the
sales tax savings program with respect to the Work, as set forth in section 32.2 below:
32.2 Notwithstanding anything herein to the contrary, because Owner is exempt from
sales tax and may wish to generate sales tax savings for the Project, Owner reserves
the right to make direct purchases of various construction materials and equipment
included in the Work ("Direct Purchase"). Contractor shall prepare purchase orders to
vendors selected by Contractor, for execution by Owner, on forms provided by Owner.
Contractor shall allow two weeks for execution of all such purchase orders by Owner.
Contractor represents and warrants that it will use its best efforts to cooperate with
Owner in implementing this sales tax savings program in order to maximize cost
savings for the Project. Adjustments to the Contract Amount will be made by
appropriate Change Orders for the amounts of each Owner Direct Purchase, plus the
saved sales taxes. A Change Order shall be processed promptly after each Direct
Purchase, or group of similar or related Direct Purchases, unless otherwise mutually
agreed upon between Owner and.Contractor. With respect to all Direct Purchases by
Owner, Contractor shall remain responsible for coordinating, ordering, inspecting,
accepting delivery, storing, handling, installing, warranting and quality control for all
Direct Purchases. Notwithstanding anything herein to the contrary, Contractor
expressly acknowledges and agrees that all Direct Purchases shall be included within
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and covered by Contractor's warranty to Owner to the same extent as all other
warranties provided by Contractor pursuant to the terms of the Contract Documents. In
the event Owner makes a demand against Contractor with respect to any Direct
Purchase and Contractor wishes to make claim against the manufacturer or supplier of
such Direct Purchase, upon request from Contractor Owner shall assign to Contractor
any and all warranties and Contract rights Owner may have from any manufacturer or
supplier of any such Direct Purchase by Owner.
32.3 Bidder represents and warrants that it is aware of its statutory responsibilities for
sale tax under Chapter 212, Florida Statutes, and for its responsibilities for Federal
excise taxes.
33. SUBCONTRACTS
33.1 Contractor shall review the design and shall determine how it desires to divide
the sequence of construction activities. Contractor will determine the breakdown and
composition of bid packages for award of subcontracts, based on the current Project
Milestone Schedule: and shall supply a copy of that breakdown and composition to
Owner and Design Professional for their review and approval prior to submitting its first
Application for Payment. Contractor shall take into consideration such factors as
natural and practical lines of severability, sequencing effectiveness, access and
availability constraints, total time for completion, construction market conditions,
availability of labor and materials, community relations and any other factors pertinent to
saving time and costs. .-.
33.2 A Subcontractor is any person or entity who is performing, furnishing, supplying
or providing any portion of the Work pursuant to a contract with Contractor. Contractor
shall be solely responsible for and have control over the Subcontractors. Contractor
shall negotiate all Change Orders, Work Directive Changes, Field Orders and Requests
for Proposal, with all affected Subcontractors and shall review the costs of those
proposals and advise Owner and Design Professional of their validity and
reasonableness, acting in Owner's best interest, prior to requesting approval of any
Change Order from Owner. All Subcontractors performing any portion of the Work on
this Project must be "qualified" as defined in Collier County Ordinance 87-25, meaning a
person or entity that has the capability in all respects to perform fully the Agreement
requirements with respect to its portion of the Work and has the integrity and reliability
to assure good faith performance.
33.3 In addition to those Subcontractors identified in Contractor's bid that were
approved by Owner, Contractor also shall identify any other Subcontractors, including
their addresses, licensing information and phone numbers, it intends to utilize for the
Project prior to entering into any subcontract or purchase order and prior to the
Subcontractor commencing any work on the Project. The list identifying each
Subcontractor cannot be modified, changed, or amended without prior written approval
from Owner. Any and all Subcontractor work to be self-performed by Contractor must
be approved in writing by Owner in its sole discretion prior to commencement of such
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work. Contractor shall continuously update that Subcontractor list, so that it remains
current and accurate throughout the entire performance of the Work.
33.4 Contractor shall not enter into a subcontract or purchase order with any
Subcontractor, if Owner reasonably objects to that Subcontractor. Contractor shall not
be required to contract with anyone it reasonably objects to. Contractor shall keep on
file a copy of the license for every Subcontractor and sub-subcontractor performing any
portion of the Work, as well as maintain a log of all such licenses. All subcontracts and
purchase orders between Contractor and its Subcontractors shall be in writing and are
subject to Owner's approval. Further, unless expressly waived in writing by Owner, all
subcontracts and purchase orders shall (1) require each Subcontractor to be bound to
Contractor to the same extent Contractor is bound to Owner by the terms of the
Contract Documents, as those terms may apply to the portion of the Work to be
performed by the Subcontractor, (2) provide for the assignment of the subcontract or
purchase order from Contractor to Owner at the election of Owner upon termination of
Contractor, (3) provide that Owner will be an additional indemnified party of the
subcontract or purchase order, (4) provide that Owner, Collier County Government, will
be an additional insured on all liability insurance policies required to be provided by the
Subcontractor except workman's compensation and business automobile policies, (5)
assign all warranties directly to Owner, and (6) identify Owner as an intended third-party
beneficiary of the subcontract or purchase order. Contractor shall make available to
each proposed Subcontractor, prior to the execution of the subcontract, copies of the
Contract Documents to which the Subcontractor will be bound. Each Subcontractor
shall similarly make copies of such documents available to its sub-subcontractors.
33.5 Each Subcontractor performing work at the Project Site must agree to provide
field (on-site) supervision through a named superintendent for each trade (e.g., general
concrete forming and placement, masonry, mechanical, plumbing, electrical and
roofing) included in its subcontract or purchase order. In addition, the Subcontractor
shall assign and name a qualified employee for scheduling direction for its portion of the
Work. The supervisory employees of the Subcontractor (including field superintendent,
foreman and schedulers at all levels) must have been employed in a supervisory
(leadership) capacity of substantially equivalent level on a similar project for at least two
years within the last five years. The Subcontractor shall include a resume of experience
for each employee identified by it to supervise and schedule its work.
33.6 Unless otherwise expressly waived by Owner in writing, all subcontracts and
purchase orders shall provide:
33.6.1 That the Subcontractor's exclusive remedy for delays in the
performance of the subcontract or purchase order caused by events beyond its control,
including delays claimed to be caused by Owner or Design Professional or attributable
to Owner or Design Professional and including claims based on breach of contract or
negligence, shall be an extension of its contract time.
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33.6.2 In the event of a change in the work, the Subcontractor's claim for ;..
adjustments in the contract sum are limited exclusively to its actual costs for such
changes plus no more than 10% for overhead and profit.
33.6.3 The subcontract or purchase order, as applicable, shall require the
Subcontractor to expressly agree that the foregoing constitute its sole and exclusive
remedies for delays and changes in the Work and thus eliminate any other remedies for
claim for increase in the contract price, damages, losses or additional compensation.
Further, Contractor shall require all Subcontractors to similarly incorporate the terms of
this Section 33.6 into their sub-subcontracts and purchase orders.
33.6.4 Each subcontract and purchase order shall require that any claims by
Subcontractor for delay or additional cost must be submitted to Contractor within the
time and in the manner in which Contractor must submit such claims to Owner, and that
failure to comply with such conditions for giving notice and submitting claims shall result
in the waiver of such claims.
34. CONSTRUCTION SERVICES
34.1 Contractor shall maintain at the Project site, originals or copies of,
on a current basis, all Project files and records, including, but not limited to, the following
administrative records:
34.1.1 Subcontracts and Purchase Orders
34.1.2 Subcontractor Licenses
34.1.3 Shop Drawing Submittal/Approval Logs
34.1.4 Equipment Purchase/Delivery Logs
34.1.5 Contract Drawings and Specifications with Addenda
34.1.6 Warranties and Guarantees
34.1.7 Cost Accounting Records
34.1.8 Labor Costs
34.1.9 Material Costs
34.1.10 Equipment Costs
34.1.11 Cost Proposal Request
34.1.12 Payment Request Records
34.1.13 Meeting Minutes
34.1.14 Cost-Estimates
34.1.15 Bulletin Quotations
34.1.16 Lab Test Reports
34.1.17 Insurance Certificates and Bonds
34.1.18 Contract Changes
34.1.19 Permits
34.1.20 Material Purchase Delivery Logs
34.1.21 Technical Standards
34.1.22 Design Handbooks
34.1.23 "As-Built" Marked Prints
34.1.24 Operating & Maintenance Instruction
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34.1.25 Daily Progress Reports
34.1.26 Monthly Progress Reports
34.1.27 Correspondence Files
34.1.28 Transmittal Records
34.1.29 Inspection Reports
34.1.30 Punch Lists
34.1.31 PMIS Schedule and Updates
34.1.32 Suspense (Tickler) Files of Outstanding
Requirements
The Project files and records shall be available at all times to Owner and Design
Professional or their designees for reference, review or copying.
34.2 Contractor Presentations
At the discretion of the County, the Contractor may be required to provide a brief update
on the Project to the Collier County Board of County Commissioners, "Board", up to two
(2) times per contract term. Presentations shall be made in a properly advertised Public
Meeting on a schedule to be determined by the County Manager or his designee. Prior
to the scheduled presentation date, the Contractor shall meet with appropriate County
staff to discuss the presentation requirements and format. Presentations may include,
but not be limited to, the following information: Original contract amount, project
schedule, project completion date and any changes to the aforementioned since Notice
to Proceed was issued.
35. SECURITY
If required, Vendor/ Contractor/ Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department for all
employees that shall provide services to the County under this Agreement. This may
include, but not be limited to, checking federal, state and local law enforcement records,
including a state and FBI fingerprint check, credit reports, education, residence and
employment verifications and other related records. Contractor shall be required to
maintain records on each employee and make them available to the County for at least
four (4) years.
36. VENUE
Any suit or action brought by either party to this Agreement against the other party
relating to or arising out of this Agreement must be brought in the appropriate federal or
state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction
on all such matters.
37. VALUE ENGINEERING
All projects with an estimated cost of $10 million or more shall be reviewed for
consideration of a Value Engineering (VE) study conducted during project development.
A "project" shall be defined as the collective contracts, which may include but not be
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limited to: design, construction, and construction, engineering and inspection (CEI)
services. Additionally, any project with an estimated construction value of $2 million or
more may be reviewed for VE at the discretion of the County.
38. ABOVEGROUND/UNDERGROUND TANKS
An underground 62-761, Florida Administrative Code (F.A.C.) or aboveground 62-762,
F.A.C. regulated tank requires notification to the `County' prior to installation or closure
of the tank. The Pollution Control Department (239-252-2502), via contract GC-690
with the Florida Department of Environmental Protection (FDEP), is the County (local
program) for the purposes of these rules.
Regulated tanks require notification to the `county' local program thirty (30) days prior to
installation and again forty-eight (48) hours prior to commencement of the installation.
Closure activities require a ten (10) day notification and then a forty-eight (48) hour
notification prior to commencement. The notification is to allow for scheduling of the
inspections pertaining to the installation/closure activities. A series of inspections will
be scheduled based upon system design after discussing the project with the
contractor/project manager. Specifics on applicability, exemptions, and requirements
for regulated pollutant storage tank systems can be found in 62-761, F.A.C. and 62-762,
F.A.C. or you may contact the Pollution Control Department with your questions.
Please note that equipment must be listed on the FDEP approved equipment list and
will be verified at inspection along with installation and testing procedures. The
approved equipment list is constantly updated and can be found at the FDEP Storage
Tank Regulation website along with rules, forms and other applicable information.
39. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR,
EMPLOYEES.
The Contractor shall employ people to work on Owner's projects who are neat, clean,
well-groomed and courteous. Subject to the Americans with Disabilities Act, Contractor
shall supply competent employees who are physically capable of performing their
employment duties. The Owner may require the Contractor to remove an employee it
deems careless, incompetent, insubordinate or otherwise objectionable and whose
continued employment on Owner's projects is not in the best interest of the County.
40. DISPUTE RESOLUTION
Prior to the initiation of any action or proceeding permitted by this Agreement to resolve
disputes between the parties, the parties shall make a good faith effort to resolve any
such disputes by negotiation. The negotiation shall be attended by representatives of
CONSULTANT with full decision-making authority and by OWNER'S staff person who
would make the presentation of any settlement reached during negotiations to OWNER
for approval. Failing resolution, and prior to the commencement of depositions in any
litigation between the parties arising out of this Agreement, the parties shall attempt to
resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator
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certified by the State of Florida. The mediation shall be attended by representatives of
CONSULTANT with full decision-making authority and by OWNER'S staff person who
would make the presentation of any settlement reached at mediation to OWNER'S
board for approval. Should either party fail to submit to mediation as required
hereunder, the other party may obtain a court order requiring mediation under Section
44.102, Fla. Stat.
Any suit or action brought by either party to this Agreement against the other party
relating to or arising out of this Agreement must be brought in the appropriate federal or
state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction
on all such matters.
•
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EXHIBIT I: SUPPLEMENTAL TERMS AND CONDITIONS
Refer to information posted at: http://bid.colliergov.net/bid/
and titled: Exhibit I Grant Requirements
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EXHIBIT J: TECHNICAL SPECIFICATIONS
Refer to information posted at: http://bid.colliergov.net/bid/
and titled: EXHIBIT M - Final Plans for ITB #12-5970 Immokalee Pavement Overlay
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EXHIBIT K: PERMITS
Refer to information posted at: http://bid.colliergov.net/bidl
Amok
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EXHIBIT L: STANDARD DETAILS
Refer to information posted at: http://bid.colliergov.net/bid/
and titled: EXHIBIT M - Final Plans for ITB #12-5970 Immokalee Pavement Overlay
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EXHIBIT M: PLANS AND SPECIFICATIONS
Refer to information posted at: http://bid.colliergov.net/bid/
and titled: EXHIBIT M - Final Plans for ITB #12-5970 Immokalee Pavement Overlay
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EXHIBIT N: CONTRACTOR'S KEY PERSONNEL ASSIGNED TO THE PROJECT
Name Personnel Category
Garrent Fons Construction Superintendent
Andy DeCraene Project Manager
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Rick Scott Derrick D. McGhee
GOVERNOR INTERIM EXECUTIVE DIRECTOR
FLORIDA DEPARTMENT of
ECONOMIC OPPORTUNITY
January 4, 2013
Ms. Lisa Oien, Grants Coordinator
Collier County Public Services Division
3339 Tamiami Trail, Suite 221
Naples, Florida 34112-5361
Re: Florida Community Development Block Grant(CDBG)Program
Disaster Recovery Initiative Contract No.: 10DB-D4-09-21-01-K 09
Collier County Contractor Clearance Letter- Immokalee Stormwater Project (SA3)
Dear Ms. Oien:
We have reviewed the bidding and contractor information for the above referenced
project. AJAX Paving Industries, Inc. is not on the list of firms excluded from receiving federal
funds.
The contractor/subcontractor (lower tier) eligibility certification form, posted on the CDBG
website, allows a contractor/subcontractor to certify that neither it nor its principal is presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
programs receiving federal assistance. Each contractor and subcontractor must execute this
certification prior to working on the project and the certification must be maintained in your
project files.
Please submit to the Department a copy of the Notice to Proceed after it is issued. The
information regarding the construction period is used to schedule monitoring. An updated HUD
2880 form reflecting the participation of the contractor should be submitted when the
construction contract has been executed.
If you have questions or require any additional information, please call me at (850) 717-
8427 or e-mail me at Monique.kabitzke(a)deo.myflorida.com.
Sinc rely,„if/4f,- Lev,
Monique Hi. Kabitzke
Government Operations Consultant II
/mhk
Atook
Florida Department of Economic Opportunity;The Caldwell Building 107 E.Madison Street Tallahassee, FL 32399-4120
866.FLA.2345 850.245.7105 850.921.3223 Fax www.FloridaJobs.orq www.twitter.com/FLDEO www.facebook.com/FLDEO
An equal opportunity employer/program.Auxiliary aids and services are available upon request to individuals with disabilities.All voice
telephone numbers on this document may be reached by persons using TTYTTDD equipment via the Florida Relay Service at 711.
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AJAX PAVING INDUSTRIES,INC. 830 KIRTS BLVD# IOC
DUNS: 005812276 CAGE Code: 1.Y2S1 TROY,MI,48084-4826,
Status:Active UNITED STATES
Entity Overview
Entity Information
DUNS:005812276
Name:AJAX PAVING INDUSTRIES,INC.
Business Type:Business or Organization
POC Name:None Specified
Registration Status:Active
Expiration Date:04/30/2013
Exclusions
Active Exclusion Records?No
•
SAM I System for Award Management 1.0 IBM v1.513.20121222-2220
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