Agenda 01/08/2013 Item #11D 1/8/2013 Item 11.D.
EXECUTIVE SUMMARY
Recommendation to obtain Board direction regarding the proposal received from the stakeholders
group to amend the current Isles of Capri Fire District MSTU and authorize the advisory board to
fully research the state of fire service in the district.
OBJECTIVE: To update the Board on the results of multiple workshops held by staff with citizens and
advisory board members and request direction on the option the group wishes to pursue for the future of
the Isles of Capri Fire District(IOCFD).
CONSIDERATIONS: At its November 13, 2012 regular meeting,the BCC directed the County
Manager or his designee to work in conjunction with all property owners(or representatives) served by
the Isles of Capri Fire Control &Rescue District,the IOC Advisory Board, and outside fire departments
and organizations as needed to prepare a comprehensive, detailed plan for presentation on January 8,
2013 that would specify responsibilities, dates and deliverables for presentation of alternative solutions to:
a)maintain the viability of fire service to Isles of Capri Fire District property owners; b)provide property
owners currently served by Isles of Capri Fire District with an ongoing voting interest in Fire District
affairs and leadership; c)stabilize and improve the financial viability of the Isles of Capri Fire District.
All alternatives should be considered in the plan,the goal of which should be to establish a path that the
residents in the IOC Fire District can support.
To this end, staff held three publicly noticed workshops at the Isles of Capri Community Center. At the
first of these workshops(meeting notes attached),which was held on November 29,2012, attendees
(citizens, advisory board members, members of ENFD) identified the problems to be solved, desired
outcomes, and potential solutions/alternatives. During this meeting, attendees emphasized that they were
satisfied with the level and quality of service provided and the quality and professionalism of the
firefighters and staff. Their concerns centered on trust and communication and a desire for greater input
and control over revenues,expenditures and the management of the district. Three work teams were
created to explore these options:
1. Consolidation and/or an interlocal agreement for services with East Naples Fire District
2. An interlocal agreement for services with Marco Island
3. Creating a Special Dependent District
Reports from each team were presented to the group at the second workshop(December 14, 2012)at
which time the group decided that an interlocal agreement with Marco Island did not meet their desired
outcomes and that, based upon input provided by the County Attorney,they could achieve the results they
were looking for in creating a Special Dependent District by amending the current MSTU. Therefore, by
consensus,the group narrowed its focus to two options:
1. Pursuing a partnership with East Naples Fire District
2. Amending the current MSTU to include language granting greater authority and control to the
Advisory Board.
At the final workshop,held on December 20,2012,the group unanimously came to the conclusion that
the two options being considered were not necessarily mutually exclusive and that the best way to reach
their stated goals was to first amend the current MSTU and then empower the advisory board to fully
research the state of fire service in the district and recommend the methodology for its future, which could
include consolidation or entering into a service with another agency.
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1/8/2013 Item 11.D.
A summary of the significant proposed changes follows. The full text is attached.
1. The advisory board will be renamed the Isles of Capri Fire District(ICFD)Board
2. With the assistance of the County Manager,the ICFD board will prepare and recommend an
itemized annual budget
3. The ICFD board will recommend services,policies,procedures and priorities to the BCC.
The execution of such services and policies shall be under the direct supervision of the ICFD
board and may be performed under contract or by county forces.
4. Create a memorandum of agreement or letter of understanding with the BCC and County
Manager outlining the intent to allow the ICFD board to exercise decision and control of the
day to day affairs of the unit to the maximum extent provided by law.
New members will join the advisory committee in January 2013. Accordingly,the following next steps
and timeline is proposed:
January: Advisory Committee meeting; finalize proposed amendment
February: Advertise and present amended ordinance to BCC
March: Adopt amended ordinance; begin implementation
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney and raises no
legal issues at this time. -JAK
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
item.
RECOMMENDATION: Recommendation to obtain Board direction regarding the proposal received
from the stakeholders group to amend the current Isles of Capri Fire District MSTU and authorize the
advisory board to fully research the state of fire service in the district.
PREPARED BY: Len Golden Price,ASD Administrator
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1/8/2013 Item 11 .D.
COLLIER COUNTY
Board of County Commissioners
Item Number: 11.D.
Item Summary: Recommendation to obtain Board direction regarding the proposal
received from the stakeholders group to amend the current Isles of Capri Fire District MSTU and
authorize the advisory board to fully research the state of fire service in the district.
Meeting Date: 1/8/2013
Prepared By
Name: BerriosMike
Title: Manager-Network Operations,Information Technology
12/26/2012 11:41:41 AM
Submitted by
Title: Administrator, Administrative Services
Name: PriceLen
12/26/2012 11:41:42 AM
Approved By
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 12/27/2012 2:25:22 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 12/27/2012 2:35:22 PM
Name: PriceLen
Title: Administrator, Administrative Services
Date: 12/27/2012 2:35:35 PM
Name: GreenwaldRandy
Title: Management/Budget Analyst,Office of Management&B
Date: 12/27/2012 3:14:44 PM
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1/8/2013 Item 11.D.
Name: KlatzkowJeff
Title: County Attorney
Date: 12/28/2012 3:21:12 PM
Name: OchsLeo
Title: County Manager
Date: 12/31/2012 3:33:45 PM
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1/8/2013 Item 11.D.
Isles of Capri Fire & Rescue District
MSTU Amendment Proposal
Prepared by:
Isles of Capri Fire District Citizens
SECTION ONE:Addendum to Section Four,Advisory Committee
SECTION 4: Advisory Committee (addendum)
e) The functions, powers and duties of the Isles of Capri Municipal Rescue and Fire
Service District Advisory Board, hereinafter referred to as the ICFD Board,shall be as
follows, and shall be carried out consistent with the provisions of the memorandum of
understanding/letter of understanding referenced herein:
1. Members of the ICFD Board shall serve without compensation, but shall be
entitled to receive reimbursement for expenses reasonably incurred in the
performance of their duties upon approval of the Board of County
Commissioners and the ICFD Board.
2. With the assistance of the county manager, provide input to the Board of
County Commissioners in carrying out the purposes of the Isles of Capri Fire
Control and Rescue District and as set forth in this article.
3. Upon any decision by the Board of County Commissioners to dissolve,
merge or otherwise change or discontinue the functions or services
provided by the Isles of Capri MSTU,the ICFD Board shall be prepared to
and shall aid, assist and provide input to the county manager and the Board
of County Commissioners,within the time frame requested, in effectuating
a smooth and expeditious transfer of equipment,vehicles and other assets,
supplies, responsibilities,obligations, etc.to the unit.
4. With the assistance of the county manager, to prepare and recommend to
the Board of County Commissioners an itemized budget of the amount of
money required to carry out the business of the unit for the next fiscal year.
5. The ICFD Board shall recommend fire & rescue services, policies,
procedures, and priorities to the Board of County Commissioners in
accordance with the adopted budget or budget amendments which may be
adopted by the Board of County Commissioners in accordance with law.The
execution of such services and policies shall be under the direct supervision
and responsibility of the ICFD Board to be executed by the ICFD staff. Said
work may be performed under contract(in accordance with law and county
policy) or by county forces.
6. To enter into a memorandum of agreement/letter of understanding with
the Board of County Commissioners, and with the county manager,wherein
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1/8/2013 Item 11.D.
the parties outline that the intent in the operation of the unit is to allow the
ICFD Board to exercise decision and control of the day to day operational
affairs of the unit to the maximum extent allowed by law, unless and except
when there is some overriding governmental reason to do otherwise.
7. This article shall be reviewed once every four years, in accordance with the
procedures contained in Collier County Ordinance No. 2001-55.
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1/8/2013 Item 11.D.
ISLES OF CAPRI—ADVISORY BOARD
ORGANIZATIONAL PLANNING WORKSHOP
NOVEMBER 29, 2012
Discussion led by Len Golden Price,Administrative Services Division Administrator
The first order of business was to brainstorm and identify the "problems"that exist with the current
state. Identified problems included:
• Eroded trust and strained relationships with County staff
• Advisory Board role is not well defined
• Communication channels between the Advisory Board, BCC, and IoC citizens are weak
• Budget process, and the advisory Boards role in influencing the outcomes is weak
• There is a general lack of control experienced by the Advisory Board
• Daily management needs improving
• Budget shortfall coupled with general financial instability
• Lack of Budget authority and management authority
• Increased cost of County Services (e.g., computers/admin indirect costs)
• Lack of input on Tax Levy(Vote)
• Lack of input on proposed expenditures
• Lack of management
• Lack of community participation and not always having a full board
The next step was to identify the "desired outcomes"that the IoC citizens seek from any possible
solution. Desired outcomes included:
• The desire to have increased control over,
✓ Taxes levied
■ Revenue
✓ Expenditures
✓ Management/Operations
• The desire to retain a well-trained staff
• The desire for staff to be treated with continued respect at all levels
The final brainstorming session was to identify"proposed solutions,"that if implemented,could achieve
the desired outcomes listed above. Proposed solutions include:
• East Naples Fire District
✓ Full Consolidation
✓ Admin-Only
• Special Dependent District
• Marco Island
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1/8/2013 Item 11.D.
Teams were then formed to produce draft plans to be presented at the 12/14/12 workshop. Plans
should include the following.
1. A narrative of the current state—what works,what doesn't work
2. A narrative of the desired state—what will business look like in the new world. This narrative
should include pros and cons of your proposed solution (NOTE: Section 1 and 2 need to include
those areas describe above.)
3. A plan that identifies the necessary steps, milestones,timeframes, constraints and resources to
transition from the current state to the desired state.
Team Members were assigned as follows.
East Naples Fire District
Phil Brougham—Team Lead
Jeri Neuhaus
Ted Decker(Advisory Board Member)
Ray Kane
Special Dependent District
Matt Crowder—Team Lead
Jim Hughes(Advisory Board Member)
Marco Island
John Rogers—Team Lead
Amok
Joe Langkawel (Advisory Board Member)
The next workshop (12/14/12)will be facilitated by Michael Cox(representing Len Price). The tentative
agenda is as follows.
1. Each team will present their draft plan
2. Audience members will provide feedback to the team and identify any fatal flaws
3. The team Lead will incorporate the feedback, as appropriate
Teams will regroup on 12/19/12 to present their final portions of the plan document. One person will
be selected to compile the reports into one document to be forwarded to Len Price by 12/21/12 for
placement on the 1/8/13 BCC Agenda.
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