Backup Documents 03/27/2018 Item #16D 8 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 0 8
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office JAK 4/2/18
4. BCC Office Board of County
Commissioners 4\-2-\\1.
5. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Michelle Arnold,Public Transit& Phone Number 252-5841
Contact/Department Neighborhoo Enhancement Division
Agenda Date Item was 3/27/18 Agenda Item Number 16-D-8
Approved by the BCC
Type of Document Coordination Agreement—Easter Seals Number of Original One
Attached Documents Attached
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature S39kz..0‘e,_ JAK
2. Does the document need to be sent to another agency for additional signatures? If yes, JAK
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JAK
should be provided to the County Attorney Office at the time the item is input into
MinuteTraq. Some documents are time sensitive and require forwarding to Tallahassee
within a certain time frame or the BCC's actions are nullified. Be aware of your
deadlines!
8. The document was approved by the BCC on 3/27/18 and all changes made during the JAK N/A is not
meeting have been incorporated in the attached document. The County Attorney's an option for
Office has reviewed the changes,if applicable. 's line.
9. Initials of attorney verifying that the attached document is the version approved by th• ^11 _,N/• is not
BCC,all changes directed by the BCC have been made,and the document is ready f r t4e an o`,,tion for
Chairman's signature. this ne.
[04-COA-01081/1344830/l]I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04, ,Revised 2.24.05;
Revised 11/30/12
MEMORANDUM 16 Q 8
Date: April 2, 2018
To: Michelle Arnold, Director
Public Transit and Neighborhood Enhancement
From: Teresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: Coordination Agreement w/Easter Seals
Attached, for your records, please find the second original as referenced
above, (Item #16D8) adopted by the Board of County Commissioners
on March 27, 2018.
The Minutes and Record's Department will hold the original in the
Official Records of the Board.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
16
D8
Coordination Agreement
Easter Seals Florida, Inc., hereinafter, the "Grantee" agrees to coordinate transportation
services to children, young adults, and the elderly who may have disabilities or special
needs who are at risk receiving services at facilities operated by Grantee, as required by
the Collier County Community Transportation Coordinator, herein referred to as the
"Coordinator".
Grantee will identify client transportation needs and refer those who are appropriate to
the Coordinator.
Grantee acknowledges that, only if feasible and upon mutual written consent, vehicles
purchased with Federal funds shall be made available to the Coordinator upon execution
of a rate agreement between the Coordinator and the Grantee.
Grantee shall provide ridership and vehicle information, including estimated passenger
trips and total funding available for transportation services along with other data
reporting requirements as specified in the FY Annual Operating Report Instructions from
the Commission for the Transportation Disadvantaged.
Grantee has developed and implemented a System Safety Program Plan (SSPP)and agrees
to abide by said policy.
Grantee shall conduct a criminal background screening and pre-employment drug
screening, Grantee will provide training to include safety, vehicle operations, and
passenger sensitivity in accordance with Florida Statutes 427.
Grantee agrees to submit the following items annually:
• Annual Operating Report by July 15th (covering period of July rt to June 30th);
• Certifications of Compliance, if applicable, by July 15th (covering period of July 1st
to June 30th);
• Federal Transit Administration Drug and Alcohol Reports, if applicable, by
February 1St (covering period of January 1st to December 31st);
• Quality Assurance Reporting, including a monthly record of the vehicle usage by
the 10th day each month
To the maximum extent permitted by Florida law, the Grantee shall indemnify and hold
harmless Collier County, its officers and employees from any all liabilities,damages, losses
and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees,
to the extent caused by the negligence, recklessness, or intentionally wrongful conduct
of the Grantee or anyone employed or utilized by the Grantee in the performance of this
Agreement. This indemnification obligation shall not be construed to negate, abridge or
1608
reduce any other rights or remedies which otherwise may be available to an indemnified
party or person described in this paragraph. This section does not pertain to any incident
arising from the sole negligence of the County.
The Parties may provide any notices to one another as follows:
Grantee:
Easter Seals Florida, Inc.
520 N. Semoran Blvd., Suite 280
Orlando, FL 32807
ATT: Susan Ventura, President and CEO
Coordinator:
Collier County Board of County Commissioners
3299 Tamiami Trail East, Suite 103
Naples, FL 34112
ATTN: Michelle Edwards Arnold, Director
The Coordinator may cancel this Agreement without cause upon 30 days' written notice
to the Grantee. Otherwise, the Agreement may be terminated upon the mutual
agreement of both parties or when the vehicle operated by Grantee has reached its useful
life or ceases to be operated for the intended purpose of this Agreement, whichever is
later.
IN WITNESS WHEREOF, the below parties hereto have caused this Agreement to
be executed by their appropriate officials, as of this Z-l-F .day of k- z,`_, , 2018.
ATTEST,: BORAD OFC T COMMISSI•b. ERS
DWIGHTR. BROCK, Clerk COLLIER UN , FLORID'
+ /
By: , ti By:
Attest-as to Chairman's Andy Solis, CHAIRMAN
Approved as to!for� and legality:
'r`--- ` ? Item# I b1
1
' NAgenda 3 41 6
County AttOrnes name Date
Jeffrey IN. Kt tzkow,
County At for i y Date R Ial t 8
RecdC9(1
, Deputy Clerk
1608
Easter Seals Florida, Inc. CFO print Name: Gladys Epps, CFO
Grantee's Name
By: Date: ,��9//7
CF Signat e
Li5CQ l'yoward
First Witness (print name)
4;r'J )az.iaid
Fir Witness Signature
Second Witness (print name)
/se 6f44- -
Second Witness Signature