Backup Documents 03/27/2018 Item #16A13 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 A 13
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office JAK 4/2/18
4. BCC Office Board of County
Commissioners 4‘\2„\KI,
5. Minutes and Records Clerk of Court's Office LI 0\11 t (SP►'►'\
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Allison Ke s,GMD Phone Number 252-8505
Contact/Department
Agenda Date Item was 3/27/18 Agenda Item Number 16-A-13
Approved by the BCC
Type of Document Resolution GMD uncollectible accounts Number of Original One
Attached Documents Attached
PO number or account n/a (40(g,.S 1-
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature JAK
2. Does the document need to be sent to another agency for additional signatures? If yes, JAK
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JAK
should be provided to the County Attorney Office at the time the item is input into
MinuteTraq. Some documents are time sensitive and require forwarding to Tallahassee
within a certain time frame or the BCC's actions are nullified. Be aware of your
deadlines!
8. The document was approved by the BCC on 3/27/18 and all changes made during the JAK
meeting have been incorporated in the attached document. The County Attorney's an option for
Office has reviewed the changes,if applicable. ine.
9. Initials of attorney verifying that the attached document is the version approved by the " K► /A not
BCC,all changes directed by the BCC have been made,and the document is ready fi the� an o ion for
V
Chairman's signature. NN this e.
[04-COA-01081/1344830/1]I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised-1.26.05,Revised 2.24.05;
Revised 11/30/12
1
6A13
MEMORANDUM
Date: April 2, 2018
To: Allison Kearns, Senior Budget Analyst
Office of Management & Budget
From: Teresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: Resolution 2018-57: Removal of GMD Uncollectible
Accounts
Attached, for your records, please find the second original as referenced
above, (Item #16A13) adopted by the Board of County Commissioners
on March 27, 2018.
The Minutes and Record's Department will hold the original in the
Official Records of the Board.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
16A13
RESOLUTION NO.2018 - 5 7
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY,FLORIDA, TO REMOVE PAST AGED ACCOUNTS
RECEIVABLE FROM ACTIVE ACCOUNTS RECEIVABLE, FINDING
THAT DILIGENT EFFORTS HAVE BEEN MADE TO RECAPTURE THE
FUNDS AND THE FUNDS ARE NOT COLLECTIBLE OR OTHERWISE
REQUIRE REMOVAL FROM COUNTY FINANCIAL RECORDS.
WHEREAS, pursuant to Resolution No. 2006-252, the Board of County Commissioners
(Board)has established a procedure to remove past due accounts from active accounts receivable
where diligent efforts at collection have proved unsuccessful; and
WHEREAS,various divisions within the Growth Management Department,including the
Airport Authority and Pollution Control, attempted to research and collect, without success, 32
transactions listed within active accounts receivable records and determined the accounts past due
are uncollectible; and
WHEREAS, all items requested for removal are aged at least one year; and
WHEREAS, the Growth Management Department is recommending that the Board
remove past aged accounts receivable from active accounts receivable.
NOW THEREFORE, IT IS RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY,FLORIDA,that:
1. The Board finds that the Growth Management Department has made diligent efforts to collect the
total debt amount by researching the balances and reviewing any applicable records for further
information.
2. Despite diligent efforts, the Growth Management Department was not able to collect $6,440.93
owed to its various fund centers.
3. The Board finds that the total amount of $6,440.93 may be removed from active accounts
receivable in accordance with generally accepted account procedures and pursuant to law.
Page 1 of 2
16A13
THIS RESOLUTION ADOPTED after motion, second,and majority vote favoring same
this 2.7\-kkA day of\•--),5_, , 2018.
ATTEST: • BOARD OF C' TY COMMISSIONERS
DWIGHT E. BROCK,CLERK COLLIER 'd , FLO'
e
-- �- By: j
Attest as to Chairman g eputy Clerk I Y SOLIS, CHAIRMAN
signature only.
Appro -• ., t form and legality:
With�
Jeffrey A . 4, at ow
Count Att,4 ey
item# ) OL-A3
Agenda p cc,
Date )t,.)14_1
Re(9-09—K1)
d r n s
Page 2 of 2 Deputy Clerk