Forest Lakes MSTU Agenda 04/03/2018April 3, 2018 Forest Lakes MSTU 1/1
FOREST
LAKES
ROADWAY AND DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
3299 East Tamiami Trail - Suite 103, Naples, FL 34112
AGENDA
APRIL 3, 2018
I. CALL TO O RDER
II. A TTENDANCE
Advisory Committee Marianne Fanning – Chair (4/21/2022)
Barbara Bell – Vice Chair (4/21/2019)
Richard Barry (4/21/2022)
George E. Fogg (4/21/2020)
John Goody (4/21/2019)
Staff Michelle Arnold – Director
Dan Schumacher – Project Manager
Contractors Aaron Gross – Ground Zero
Scott Windham – Windham Studio
III. A PPROVAL OF A GENDA
IV. A PPROVAL OF M INUTES – M ARCH 6, 2018
V. CONTRACTOR R EPORTS:
A. Windham Studio Landscape Architecture – Scott Windham (not present) – Report
A. Ground Zero Landscape Maintenance – Aaron Gross
VI. P ROJECT M ANAGERS R EPORT:
A. Budget Report.
B. FY-19 Millage – Motion to renew 4.0 mils or change.
C. Quotes –
1. Quotes:
i. Invitation to Bid (ITB) – Bid package in Procurement Office for advertisement
& award.
2. PO’s Requested:
i. Davey Tree – Phase 2 clean-up.
ii. Municipal Supply & Sign – STOP/Street signs.
iii. Windham Studio – Tree Replacement Plans.
iv. McShea – Thermoplastic roadway re-striping.
3. PO’s Issued: n/a
D. Light Pole Number Duplicates.
VII. NEW B USINESS
VIII. O LD B USINESS
IX. P UBLIC C OMMENTS
A. Community-wide “door charge” – proposed by Quail Run GC.
X. ADJOURNMENT
NEXT M EETING: MAY 1, 2018 - 10:00 AM
FOREST L AKES C ONDO ASSOCIATION C LUBHOUSE
1058 F OREST LAKES D RIVE, N APLES, FL 34112
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March 6, 2018 Forest Lakes MSTU 1/6
FOREST
LAKES
ROADWAY AND DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
3299 East Tamiami Trail - Suite 103, Naples, FL 34112
MINUTES
MARCH 6, 2018
I. CALL TO ORDER
Chair Fanning called the meeting to order at 10:03 A.M.
A quorum was established.
II. ATTENDANCE
Advisory Committee Marianne Fanning – Chair
Barbara Bell – Vice Chair
Richard Barry
George Fogg
John Goody
Staff Michelle Arnold – Director (Excused)
Dan Schumacher - Project Manager
Contractors Aaron Gross - Ground Zero Landscaping
Wendy Warren - JuriSolutions
Community Attendees John Bates
Frank and Maryann Lagonigro
Robert Monico
III. APPROVAL OF AGENDA
Ms. Bell moved to approve the Agenda of the Forest Lakes Advisory Committee as presented.
Second by Mr. Fogg. Carried unanimously 5 - 0.
IV. APPROVAL OF MINUTES – February 6, 2018
Mr. Fogg moved to approve the minutes of the February 6, 2018 Forest Lakes Advisory
Committee subject to the following changes:
Page 2, Item V. A. – Contractor’s Report: Windham Studio Bullet 5: Mr. Barry contested the
following note: “… the Committee does not have the knowledge or expertise to undertake the Tree
Replacement project on its own…).”
Page 2, Item VI. E. – Contractor’s Report: Ground Zero Landscape Report from “… Calusa has
been pruned…,” to … Calusia has been pruned…).”
Page 3, Item VI. A. – Project Manager’s Report: Budget Report Bullet 6 from “…The outstanding
balance for Hannula Landscaping, a carry-over from the FY17 swale maintenance contract, will be
cancelled…,” to … The outstanding balance for Hannula Landscaping, a carry-over from the FY17
swale maintenance contract, will be carried over to the FY18 budget for swale maintenance and
the Purchase Order will be cancelled …).”
Page 5, Item VII. – New Business: Stairs by Emerald Green Condo Association from “…Mr.
Schumacher noted the County Attorney advised construction of a stairway at the Emerald Green
Condo Association would require handicap ramp access and the M.S.T.U. would assume liability
…,” to … Mr. Schumacher noted the County Attorney advised construction of a stairway at the
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March 6, 2018 Forest Lakes MSTU 2/6
intersection of Woodshire Lane and Forest Lakes Boulevard would require handicap ramp
access and the M.S.T.U. would assume liability …).”
Second by Mr. Barry. Carried unanimously 5 - 0.
V. CONTRACTORS REPORTS
A. Windham Studio – Scott Windham, Landscape Architect (not present).
Scott Windham’s monthly maintenance report dated February 28, 2018 was distributed.
B. Ground Zero Landscape Maintenance – Aaron Gross
Mr. Gross reported on landscape maintenance as follows:
Bougainvillea Standard’s at the entrance have been pruned as necessary.
Turf was treated with Altrazine herbicide for weed infestation; an additional treatment
will be applied if needed.
Irrigation is functioning as intended.
Davey Tree Expert Company
Removal of debris on Woodshire Lane resulting from Hurricane Irma is in progress. Davey
Tree was directed to cut back material on the east side of the fence.
VI. PROJECT MANAGERS REPORT
A. Budget Report
Mr. Schumacher presented the “Forest Lakes MSTU Fund 159, March 6, 2018” for FY18
noting:
FY18 Ad Valorem property tax revenue budget is $256,100.00 of which $225,041.24 has
been collected.
Total revenue FY18 is $488,800.00 including investment interest, transfers and
contributions (minus a 5% reserve of $12,900).
Operating Expense Budget is $162,100.00 of which $60,165.76 is committed; $38,338.58
is expended.
Unencumbered Operating Expense funds available are $63,595.66.
A Purchase Order was issued to Davey Tree Expert Company in the amount of $15K.
Funds are available for Hart’s Electrical for replacement of lamp outages. Observed
outages should be reported to Mr. Schumacher.
Mettauer Environmental, contractor for aquatic vegetation maintenance in the Quail Run
Golf Club lakes, notifies Mr. Schumacher upon each monthly treatment.
Agnoli Barber & Brundage Inc. engineering and specification documents - “Drainage
Improvements” (east of Quail Forest Blvd. on Forest Lakes Blvd.) have been submitted to
the Procurement Services Division in preparation for an “Invitation to Bid” (ITB) to
qualified contractors.
Total available FY-18 balance is $384,321.69.
Phase I Forest Lakes Villas Drainage
Mr. Schumacher reported on Phase I drainage status as follows:
Projects undertaken by the M.S.T.U. have addressed drainage and roadway
improvements which offer community-wide benefit.
The main arteries for drainage in the community are the golf course swales.
Individual property owners and condominiums associations are responsible for directing
their drainage water to the swales.
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March 6, 2018 Forest Lakes MSTU 3/6
A review of the online Property Appraiser records indicates the roadways in the Forest
Lakes Villas development, including those in Phase I, are privately owned. Mr.
Schumacher will update the Committee on his inquiry to the Real Property Division
regarding the existence of easements as the current map depicts golf course easements
only.
During Committee discussion the following was noted:
The Committee requested confirmation of road ownership from Forest Lakes Boulevard
to the entrance of Woodshire Lane as previous information indicated the road was
County-owned, not as private property.
Mr. Schumacher will:
Review the community roadway maps with the Property Appraiser’s Office.
B. M.S.T.U. Committee Applications-
1. Reappointment – Richard Barry, Marianne Fanning
Mr. Schumacher distributed applications for the Forest Lakes Roadway and Drainage M.S.T.U.
Advisory Committee.
Mr. Fogg moved to recommend the Board of County Commissioners appoint Richard Barry to
the Forest Lakes Roadway and Drainage M.S.T.U. Advisory Committee for a four-year term
commencing April 22, 2018. Second by Chair Fanning. Carried unanimously 5 - 0.
Mr. Barry moved to recommend the Board of County Commissioners appoint Marianne
Fanning to the Forest Lakes Roadway and Drainage M.S.T.U. Advisory Committee for a
four-year term commencing April 22, 2018. Second by Ms Bell. Carried unanimously 5 - 0.
2. New – James Hennink, Robert Monico
Mr. Schumacher acknowledged he received applications from two additional qualified
candidates, Mr. Hennink and Mr. Monico, and suggested they re-apply if an opening on the
Advisory Committee becomes available.
Chair Fanning and Mr. Fogg thanked the public attendees for their contributions to the
M.S.T.U. and welcomed their participation at meetings.
C. Community Letter – Roadway and Drainage M.S.T.U. Presented
Mr. Schumacher distributed a letter drafted by Barbara Bell entitled “Forest Lakes Roadway &
Drainage MSTU” dated March 6, 2018 outlining the MSTU’s responsibilities and contact
information for dissemination to the community’s residents.
During Committee discussion the following was noted:
A copy of the letter was provided to Committee members for review prior to publication.
Suggestions were taken under advisement and incorporated into the document.
Mr. Fogg suggested adding verbiage to bullet 1 denoting “Master” Drainage system and
structures.
In the letter, the County web site is featured as a venue for residents to obtain
information, including a community map, and to provide feedback.
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March 6, 2018 Forest Lakes MSTU 4/6
Additionally, Mr. Schumacher will investigate if and how the Community Letter and a
map of the MSTU district may be disseminated on Channel 9, an information channel
some within Forest Lakes have access.
D. Residents Survey – BCC sponsored, by Qualtrics
Mr. Schumacher reported the County sponsored survey link to obtain data on how residents’ rate
levels of service provided by the County was distributed via email. Staff has not received results
and it will be re-distributed periodically.
E. Maintenance Traffic Sign – Do Not Enter w/Symbol
Mr. Schumacher distributed a photo of a sample “Do Not Enter” sign for the entrance median
noting existing signage is in compliance with traffic laws.
The cost for the “Do Not Enter” sign with symbol for the entrance median will be added to the
Municipal Supply & Sign’s quote with the Committees approval for installation of the sign.
Mr. Fogg motioned to approve installation of a County standard “Do Not Enter” sign on the
exit side of the Forest Lakes entrance island for automobiles turning onto Forest Lakes
Boulevard from Pine Ridge Road. Second by Ms. Bell. Carried unanimously 5 – 0.
F. Quotes
Mr. Schumacher reported as follows:
1. Quote:
i. Windham Studio – Tree Replacement Plans – 02.14.2018 Proposal Revision.
Mr. Schumacher distributed a revised Scope Matrix and Fee Schedule proposal, dated
February 14, 2018 for design services for the Forest Lakes Irma Street Tree
Replacement project. Windham Studio’s work order will be modified in the amount of
$7,080.00 with Committee approval.
During Committee discussion the following was noted:
The Committee will determine the final selection, sequence and location of the trees.
The project will be funded in the Fiscal Year during which the project is executed; funds
are available for the work in the 2018 budget.
The proposal from Windham Studios includes preparation of construction documents and
limited on-site monitoring and review.
The revised hourly quote reflects a reduction in on-site monitoring and review during
installation.
Reimbursables, Task 6.0, are included in the quote proposal.
Mr. Fogg motioned to approve Windham Studio, Inc.’s proposal, dated February 14, 2018,
for the Forest Lakes M.S.T.U. Irma Tree Replacement Plans per the Fixed Term
Professional Landscape Architectural Services Contract #16-659 Not-to-Exceed $7,080.00;
reimbursables, Task 6.0, inclusive. Second by Mr. Barry.
2. PO’s Requested:
i. Municipal Supply & Sign – STOP/Street signs.
A quote has been requested from Municipal Sign & Supply Company for sign
replacement including stop signs for Quail Forest and Forest Lakes. The left turn sign
from Pine Ridge Road onto Woodshire Lane indicating “No Trucks” is the property of
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March 6, 2018 Forest Lakes MSTU 5/6
the M.S.T.U. and replacement will be included in the quote. The “No Turn Sign” will
be reinstalled.
3. PO’s Issued:
i. Davey Tree – Woodshire Clean-up (Irma) – March 5 Start Date.
The Purchase Order for The Davey Tree Expert Company, for removal of debris on
Woodshire Lane resulting from Hurricane Irma, invoicing to be invoiced to FEMA.
4. McShea - Roadway Striping
i. Mr. Schumacher will present a Purchase Order request to the Procurement Services
Division for McShea Contracting to install Thermoplastic center and side line striping
and reflectors on the Forest Lakes roadways of Woodshire Lane, Forest Lakes Boulevard,
Forest Lakes Drive and Quail Forest Boulevard including stop bars, crosswalks, cul-de-
sacs and golf cart crossings.
G. Light Poles & Number Duplicates
Mr. Schumacher reported:
Downed light poles will be inventoried and a quote obtained for replacements.
The M.S.T.U. will submit an invoice to FEMA for light pole reimbursement.
An insurance claim will be filed with the County’s Risk Management division if FEMA
declines payment for the light poles; a $500 deductible may apply.
Thirty-one duplicate numbered light poles (63 – 92) in the northeast segment of Forest Lakes
Boulevard will be renumbered on completion of debris removal and cleaning.
VII. NEW BUSINESS
A. Fence Line Maintenance – Pine Ridge Crossing
Mr. Schumacher will schedule an on-site meeting with a representative from Kite Realty, the
shopping center property management firm, to discuss the issue with hedge maintenance.
He will notify Code Enforcement if Kite does not address the deficiencies.
B. Lift Station Construction
Mr. Schumacher spoke with a City of Naples Staff member and reported the construction was
initiated by their Utilities Dept to improve capacity and reliability.
VIII. OLD BUSINESS
None.
IX. PUBLIC COMMENTS
Frank Lagonigro expressed his appreciation for the Committees work and noted the Community
Letter is beneficial and may encourage homeowner involvement.
X. ADJOURNMENT
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 11:41 AM.
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NEXT MEETING: APRIL 3, 2018 - 10:00 A.M.
FOREST LAKES CONDO ASSOCIATION CLUBHOUSE
1058 FOREST LAKES DRIVE, NAPLES FL 34112
FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE
________________________________
Marianne Fanning, Chair
The Minutes were approved by the Committee on , 2018 , as presented ____, or as
amended _______.
Windham Studio, Inc., Landscape Architecture, LC 26000365
P.O. Box 1239, Bonita Springs, Florida 34133 Phone: (239) 390-1936
Fax: (239) 390-1937 Email: scott@windhamstudio.com
www.windhamstudio.com
MAINTENANCE REPORT
To: Forest Lakes MSTU Committee
cc: Dan Schumacher, Collier County Public Transit & Neighborhood
Enhancement Division
From: Scott Windham
Date: March 27, 2018
RE: Forest Lakes – Monthly Maintenance Report
The following is a brief maintenance status report for the Forest Lakes Common Areas:
DIRECTORY SIGN AREA:
No action required.
CIRCLE MEDIAN:
Several of the Croton have lost significant foliage. Investigate cause and
rectify.
ENTRY EAST ROW:
No action required.
ENTRY WEST ROW:
The rain sensor PVC riser has fallen over and needs to be set back up and
secured to the controller box.
MAIN ENTRY ISLAND:
4-6 Crown of Thorns on the west side of the median are leggy, largely
defoliated and laying over. Trim out dead canes and encourage to flush out
new growth.
FOREST LAKES BLVD:
No action required.
WOODSHIRE LANE:
No action required.
GENERAL:
Proposal and Work Order is approved. Once the P.O. is issued, WSI will
prepare the Irma replacement tree conceptual plans.
Please email or call me if you have any questions.
Thanks,
Scott Windham, ASLA
Landscape Architect, RLA 000-1516
FOREST LAKES MSTU
FUND 159
April 3, 2018
FY-18 Vendor Item PO# Budget Commitments Expenditures
Budget
Remainder
1 CUR AD VALOREM TAX (256,100.00)$ (228,404.97)$ (27,695.03)$
2 DEL AD VALOREM -$ -$
3 OVERNIGHT INTEREST -$ (810.10)$ 810.10$
4 INVESTMENT INTEREST -$ (1,373.88)$ 1,373.88$
5 INTEREST TAX COLLECTOR -$ (9.98)$ 9.98$
6 REVENUE STRUCTURE (256,100.00)$ (230,598.93)$ (25,501.07)$
7 CARRY FORWARD GEN (245,600.00)$ -$ (245,600.00)$
8 CARRY FORWARD OF ENCUMB AMT -$ -$
9 NEG 5% EST REV 12,900.00$ -$ 12,900.00$
10 TRANSFERS & CONTRIB (232,700.00)$ -$ -$ (232,700.00)$
11 TOTAL REVENUE (488,800.00)$ -$ (230,598.93)$ (258,201.07)$
12 ENGINEERING FEES 12,000.00$ 12,000.00$
Windham Studio, Inc. Landscape Architect 4500183530 4,650.00$ 1,500.00$
Windham Studio, Inc. To pay Invoices- FY17 TBD-10257167 -$ 1,500.00$
13 ENGINEERING FEES OTHER 8,000.00$ 4,650.00$ 3,000.00$ 350.00$
14 INDIRECT COST REIMBURS Collier County Direct Pay 4,800.00$ 2,400.00$ 2,400.00$ -$
15 INTERDEPT. PAYMENT Collier County Direct Pay 500.00$ -$ -$ 500.00$
Ground Zero Landscape Incidentals 4500172242 -$ (150.00)$
Ground Zero Landscape Incidentals 4500182149 959.00$ 1,041.00$
Ground Zero Landscape Incidental (interim) 4500184455 3,150.00$ -$
16 LANDSCAPE INCIDENTALS 5,000.00$ 4,109.00$ 891.00$ -$
Ground Zero Grounds Maintenance 4500182149 2,018.50$ 4,981.50$
Ground Zero Grounds Maintenance - 2018 4500184455 12,993.00$ 3,311.00$
Ground Zero Grounds Maint. - 4500172242 161.00$ (161.00)$
Ground Zero Swales Maintenance 4500183632 5,448.00$ 6,552.00$
Preferred Materials Asphalt Milling 4500183633 -$ 11,220.00$
Mattauer Aquatic Vegetation - Lakes 4500183270 5,775.00$ 525.00$
Hannula Swale Maintenance 4500183577 -$ 1,570.25$
Annat Inc Sign Replacement/Restand TBD-10258865 2,726.13$ -$
17 OTHER CONTRACTUAL 90,000.00$ 29,121.63$ 27,998.75$ 32,879.62$
18 OTHER CONTRACTUAL 10,000.00$ -$ -$ 10,000.00$
19 ELECTRICITY FP&L Electricity Direct Pay 15,000.00$ 8,659.70$ 4,540.30$ 1,800.00$
20 WATER AND SEWER City of Naples Reclaimed Water Direct Pay 3,000.00$ 974.05$ 525.95$ 1,500.00$
21 RENT EQUIPMENT JM Todd Copier/Printer Lease (shared) 4500182934 300.00$ -$ -$ 300.00$
22 INSURANCE GENERAL Collier County Insurance Direct Pay 200.00$ 100.00$ 100.00$ -$
23 SPRINKLER SYSTEM MAIN FIS Irrigation Parts 4500181962 1,500.00$ 873.16$ 126.84$ 500.00$
24 MULCH Forestry Resources Mulch 4500181963 1,000.00$ 1,000.00$ -$ -$
25 LIGHTING MAINTENANCE Harts Electric Electrical Repair Services 4500182830 5,000.00$ 1,591.20$ 1,308.80$ 2,100.00$
26 OTHER MISCELLANEOUS Juristaff, Inc. Transcriptionist 4500182120 3,500.00$ 2,293.62$ 206.38$ 1,000.00$
27 OFFICE SUPPLIES Staples Advantage Office Supplies 4500182958 300.00$ 183.76$ 16.24$ 100.00$
28 COPYING CHARGES JM Todd Monthly CPC (shared) 4500182947 300.00$ 468.55$ 97.57$ (266.12)$
SITEONE LANDSCAPE SUP Fertilizer 4500182234 300.00$ -$
Florikan 4500182918 273.25$ 726.75$
29 FERT HERB CHEM 1,500.00$ 573.25$ 726.75$ 200.00$
30 OTHER OPERATING SUPPLIES 200.00$ 200.00$
31 OPERATING EXPENSE 162,100.00$ 56,997.92$ 41,938.58$ 63,163.50$
32 IMPROVEMENTS GENERAL 179,900.00$ -$ -$ 179,900.00$
33 CAPITAL OUTLAY 179,900.00$ -$ -$ 179,900.00$
34 TRANS TO 111 UNINCOR 50,700.00$ -$ 50,700.00$
35 TRANSFERS 50,700.00$ -$ -$ 50,700.00$
36 Budget Trans from Appraiser 2,000.00$ 801.60$ 1,198.40$
37 Budget Trans from Tax Collector 5,700.00$ 5,172.37$ 527.63$
38 TRANSFERS CONST 7,700.00$ -$ 5,973.97$ 1,726.03$
39 RESERVES FOR FUTURE CONST 88,400.00$ -$ -$ 88,400.00$
40 RESERVES 88,400.00$ -$ -$ 88,400.00$
41 TOTAL EXPENDITURES 488,800.00$ 56,997.92$ 47,912.55$ 383,889.53$
145,888,273 FY-11 Final Taxable Value
132,933,552 FY-12 Final Taxable Value
129,715,669 FY-13 Oct Taxable Value
129,977,881 FY-14 Oct Taxable Value
140,171,072 FY-15 Oct Taxable Value
152,711,783 FY-16 Oct Taxable Value
165,722,702 FY-17 Oct Taxable Value
190,671,629 FY-18 Oct Taxable Value
15.05% Increase, FY-17 to FY-18
Operating Budget Summary Millage Summary
FY-18 Gross Taxable Value 190,671,629
FY 18 FY 17 Debt Service Operations Total
Deduct New Under-construction 2,684,893 Millage: 1.3431 1.1438 2.7532 0.5228 3.2760
FY-17 Net Taxable Value 187,986,736 Revenue:
$256,091 $189,554 $401,700 $76,300 $478,000
Property Tax Summary