Agenda 11/18/2014 Item # 16D1011 /18/2014 16. D.10.
EXECUTIVE SUMMARY
Recommendation to approve the Collier County University Extension Department's
request for funding from the Collier County 4 -H Association in the amount of $82,000;
approve a subsequent acceptance of requested funds; authorize the Chairman to sign a
Memorandum of Understanding with Collier County 4 -H Association; and authorize the
necessary Budget Amendment.
OBJECTIVE: To continue funding the University Extension 4 -H Youth Development
Programs.
CONSIDERATIONS: The Collier County University Extension Department is a federal, state,
and county partnership dedicated to developing knowledge in agriculture, human and natural
resources, the life sciences, and enhancing and sustaining the quality of human life by snaking
that information accessible.
Financial support to assist in funding of the programs within the University Extension 4 -H Youth
development program is essential to assist in outreach coordinator salaries and put into operation
outreach educational activities in schools, after school and within many Collier communities.
This year's Collier County University Extension Department request for funds from the Collier
County 4 -H Association, a Florida Non - Profit Association, will be dispersed as outlined in the
Memorandum of Understanding and used for the continuation of the 4 -H Youth Development
Programs.
In addition to the funding from the Collier County 4 -H Association, Collier County University
Extension Department receives contributions for the various 4 -H programs from the program
participants throughout the year.
FISCAL IMPACT: A budget amendment is needed to recognize funds in Public Services
Grant Fund (709) project 33399 in the amount of $82,000 for the period beginning January 2015
and ending in December 2015 for revenue to be received from the Collier County 4 -H
Association. Although there is no County match required, the County supports one -half of the
full time coordinator position (cost share is budgeted at $27,130 annually) with general funds.
GROWTH MANAGEMENT IMPACT: No Growth Management Impact associated with this
item.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval. — CMG
RECOMMENDATION: That the Board of County Commissioners approves a request for
funding in the amount of $82,000.00 and subsequent acceptance of requested funds; authorizes
the Chairman to sign a Memorandum of Understanding with Collier County 4 -H Association to
fund 4 -H Outreach Coordinators and the enhancement of outreach activities managed by the
Collier County University of Florida /IFAS Extension Department; and authorizes the necessary
Budget Amendment.
Prepared by: Bryan A. Fluech, County Extension Director, Collier County University Extension
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11/18/2014 16.D.10.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16. D. 16. D. 10.
Item Summary: Recommendation to approve the Collier County University Extension
Department's request for funding from the Collier County 4 -H Association in the amount of
$82,000; approve a subsequent acceptance of requested funds; authorize the Chairman to sign
a Memorandum of Understanding with Collier County 4 -H Association; and authorize the
necessary Budget Amendment.
Meeting Date: 11/18/2014
Prepared By
Name: Paula Springs
Title: Administrative Assistant, University Extension Ser
10/24/2014 11:09:48 AM
Approved By
Name: FluechBryan
Title: Director - University Extension Services, University Extension Services
Date: 10/24/2014 11:34:11 AM
Name: TownsendAmanda
Title: Director - Operations Support, Public Services Division
Date: 10/24/2014 11:40:38 AM
Name: Joshua Thomas
Title: Grants Support Specialist, Grants Management Office
Date: 10/24/2014 1:53:38 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 10/28/2014 11:13:56 AM
Name: Carnel]Steve
Title: Administrator - Public Services, Public Services Division
Date: 10/28/2014 4:24:39 PM
Name: GreeneColleen
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11 /18/2014 16.D.10.
Title: Assistant County Attorney, CAO General Services
Date: 11/3/2014 12:05:46 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 11 /3/2014 2:11:22 PM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Transportation Engineering & Construction Management
Date: 11/5/2014 10:15:08 AM
Name: StanleyTherese
Title: Manager - Grants Compliance, Grants Management Office
Date: 11/7/2014 1 1:25:43 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 11/10/2014 10:28:01 AM
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11/18/2014 16.D.10.
Memorandum of Understanding
2015 Grant Funds for the 4H Youth Development Program
THIS MEMORANDUM OF UNDERSTANDING (MOU) is made by and between the Collier
County 4H Association. ( "ASSOCIATION "), a Florida Not for Profit Organization, and the
Collier County Board of County Commissioners, a political subdivision of the State of Florida,
to support the 4H Youth Development Program of Collier County UF/IFAS Extension.
WHEREAS, the Collier County 4H Association agrees to provide grant funds to support the 4H
Youth Development Program of Collier County OF /IFAS Extension in the amount of $82,000.00
for the calendar year of January 1, 2015 through December 31, 2015 to the extent funds are
available; and
WHEREAS, the Collier County UF/IFAS Extension agrees to provide outreach services and
staff in support of the 4H Youth Development Program; and
WHEREAS, funds will be invoiced by Collier County and distributed quarterly by the
Association based on 2015 budgeted programs in January, April, July, and October with a
minimum distribution each quarter of $12,485.00.
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND
PROMISES SET FORTH HEREIN, THE PARTIES AGREE AS FOLLOWS:
1. This MOU shall remain in full force and effect for one year and be subject to three
additional one year renewals.
2. Either party may terminate this MOU with at least thirty (30) days written notice to the
other party.
3. The Associations' financial obligation is subject to availability of funds and appropriation
by the Association.
4. The funds awarded, $82,000.00, shall be used by the County to assist in salary expenses
of the full and part time outreach coordinators and actual program expenditures.
S. The remaining invoices will include quarterly expenditures and will be reimbursed within
30 days from receipt of the invoice.
6. The County will invoice the Association quarterly. The minimum distribution each
quarter shall be $12,485.00 for salaries. For example, the 1St invoice and distribution will
be for salary expenses, the 2 "d quarter check would be for actual 1St quarter program
expenditures and 2 "d quarter salary expenses, the 3rd quarter check would be for actual 2 "d
quarter program expenditures and 3rd quarter salary expenses, and so on. The 4th quarter
actual program expenditures would be invoiced at the end of the calendar year.
7. Program status and expenditures will be reported to the Association at the end of each
quarter along with the request for the next quarter. Adjustments /program re- allocations
will be reviewed and approved/denied at that time.
IS
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11 /18/2014 16. D.10.
8. Either party may request changes to this MOU. Any changes, modifications, revisions or
amendments to this MOU which are mutually agreed upon by and between the parties to
this MOU shall be incorporated by written instrument, and effective when executed and
signed by all parties to this MOU.
9. The construction, interpretation and enforcement of this MOU shall be governed by the
laws of the State of Florida.
IN WITNESS WHEREOF, the parties have executed this MOU on the day of
November, 2014.
ATTEST:
Witness (1) Name
Signature
Witness (2) Name
Siunature
ATTEST:
Dwight E. Brock, Clerk
Approved as to form and legality:
1
� l
��olleen M. Greene
Assistant County Attorney
COLLIER COUNTY 4H ASSOCIATION
Maryann Summeralls, Treasurer
Date:
COLLIER COUNTY BOARD OF
COUNTY COMMISSIONERS
By:
Tom Henning, Chairman
Date:
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