Agenda 11/18/2014 Item # 16D 411 /18/2014 16. D.4.
EXECUTIVE SUMMARY
Recommendation to approve substantial amendments to the U.S. Department of Housing and
Urban Development Community Development Block Grant FY2011 -2012, FY2012 -2013, FY2013-
2014 and FY2014 -2015 Annual Action Plans to reallocate unspent funds and approve a $479,000
subrecipient agreement for Youth Haven Safe and Secure Home for Collier Youth Phases II and III
and a subrecipient agreement amendment for Goodwill Industries Microenterprise Program.
OBJECTIVE: To reallocate unspent funds so that County's entitlement allocation for community
amenity projects may be spent. Unspent funds are proposed to be allocated to Youth Haven Safe and
Secure home for Collier Youth Phases II and III, a new project, and Goodwill Industries Microenterprise
Program, existing project.
CONSIDERATIONS: The U.S. Department of Housing and Urban Development (HUD)
Community Development Block Grant (CDBG) program funds locally defined needs for
programming and infrastructure. The Board approved the County's CDBG FY201 l -2012 Annual
Action Plan on July 26, 2011, the FY2012 -2013 Annual Action Plan on July 24, 2012, the FY2013-
2014 Annual Action Plan on August 13, 2013 absentia meeting and ratified it on September 10, 2013
and the FY2014 -2015 Annual Action Plan on June 24, 2014. Since then the Annual Action Plans have
been amended by the Board.
Community and Human Services (CHS) staff has identified $479,000 in available funds from current
and previous years. The unspent funds were a result of numerous factors, such as projects completed
under budget, projects not started, and unused administration funds.
The reallocation of unspent funds requires a substantial amendment for each of the Annual Action
Plans. HUD regulations and the Five -Year HUD Consolidated Plan require citizen participation
whenever a substantial plan amendment is proposed. The required notice was published in the Naples
Daily News on October 17, 2014. The advertisement identified a thirty-day public comment period
from October 17, 2014 to November 17, 2014. As of the agenda publication, no comments
regarding the substantial amendment were received.
The following changes are proposed added a new project to the FY2011 -2012 and FY2012 -2013
HUD Annual Action Plans, as amended:
Add a new project: Youth Haven — Safe and Secure Home Phase I1 and III (CDBG): Project
scope to read: Fund design, permitting and construction of shelter improvements including, but
not limited to: fencing, lighting, landscaping, security systems including data storage equipment,
fiber optic data cables and equipment, generator, plumbing improvements, internal sidewalks and
repaving of internal roadways /drives; Funding Amount: $479,000 ($6,133 from FY 2011 -2012,
$22,867 from FY2012 -2013, $115,000 from FY2013 -2014 and $335,000 from FY2014- 2015);
Matrix Code: 03Q Abused and Neglected Children Facilities 570.201(c); Project Level
Accomplishment: 1 Pubic Facility; Project Outcome: Public Facilities
Amend a project: Goodwill Industries Microenterprise Program CDBG Revise the project scope
to read: Fund salaries, consultant (facilitators, coaches and mentors) and operating costs to
provide microenterprise program courses in order to assist students in starting their own business;
remove the reference to the number of classes /sessions needed to satisfy funding requirements;
Project Level Accomplishment: 4 classes
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11/18/2014 16.D.4.
The following changes are proposed to the FY2013 -2014 and FY2014 -2015 HUD Annual Action Plans,
as amended:
Delete Immokalee Community Redevelopment Agency — Business Development (FY2013- 2014);
Funding Amount $115,000
Delete Bayshore Community Redevelopment Agency — Fire Suppression Upgrades (FY2014-
2015); Funding Amount $375,000
Add a new project to both funding years (FY2013 -2014 and FY2014 -2015) Youth Haven - Safe
and Secure Home Phase II and III (CDBG) description above; and in addition replace Project
Delivery from Bayshore Community Redevelopment Agency with Project Delivery for Youth
Haven in the amount of $4,000 (FY2014 -2015)
On January 4, 2014 (Item 16D8) the Board approved the subrecipient agreement with the Goodwill
Industries of Southwest Florida, Inc. for the CDBG Economic Development MicroEnterprise Assistance
Project. The subrecipient has requested a time extension to complete their project. The subrecipient has
experienced difficulty meeting the required number of beneficiaries and by extending the end date an
additional class can be provided. This extension is not unlimited and requires that the project be
completed timely from this point forward and failure to do so will require the subrecipient to repay the
amount of the CDBG investment.
The first amendment to the Goodwill Industries agreement is contingent upon approval of the Substantial
Amendment to the Action Plan. The agreement amendment provides for the following changes:
Extends the completion date from January 13, 2015 to April 30,2015
Revises budget line items
Adds language to clarify deliverables to satisfy federal and local compliance requirements
Staff has completed a compatibility analysis for the attached subrecipient agreements between the
Consolidated Plan, the subrecipients grant applications and amendments, various years Action Plans and
amendments, Priority Needs Category and the subrecipient scope of work for the development of the
subrecipient agreements. Board approval of the subrecipient agreements confirms the basis upon which
payment is to be made which may only change thereafter by Board approved substantial amendment
and /or contract amendment if needed. Staff confirms that the projects are consistent with the Consolidated
Plan and the various years HUD Annual Action Plans.
FISCAL IMPACT: The proposed actions described in this executive summary have no new fiscal
impact. The funding source for the grant award is the Community Development Block Grant (CDBG)
Program. The combined grant award for the Youth Haven project is $479,000. It is budgeted in the
Housing Grants Fund (705) for Project No. 33176, No. 33236, No. 33289, and No. 33364 (CDBG
Grants). The grant award for the Goodwill Industries project is $52,587.80. It is budgeted in the Housing
Grants Fund (705) for Project No. 33289 (CDBG Grants).
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote
for Board approval. - JAB
GROWTH MANAGEMENT IMPACT: Acceptance and implementation of these substantial
amendments will further the Goals, Objectives, and Policies of the Growth Management Plan.
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11/18/2014 16.D.4.
RECOMMENDATION: That the Board approves substantial amendments to the HUD CDBG FY2011-
2012, FY2012 -2013, FY2013 -2014 and FY2014 -2015 HUD Annual Action Plans and approves a
$479,000 subrecipient agreement for Youth Haven Safe and Secure Home for Collier County Youth
Phases 1I and III and a subrecipient agreement amendment for Goodwill Industries Microenterprise
Program.
Prepared By: Elly Soto McKuen, Grant and Housing Coordinator and Gino Santabarbara, Grant
Coordinator; Community and Human Services
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11 /18/2014 16. D.4.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.4.
Item Summary: Recommendation to approve substantial amendments to the U.S.
Department of Housing and Urban Development Community Development Block Grant FY2011-
2012, FY2012 -2013, FY2013 -2014 and FY2014 -2015 Annual Action Plans to reallocate unspent
funds and approve a $479,000 subrecipient agreement for Youth Haven Safe and Secure Home
for Collier Youth Phases II and III and a subrecipient agreement amendment for Goodwill
Industries Microenterprise Program.
Meeting Date: 11/18/2014
Prepared By
Name: McKuenElly
Title: Grants Coordinator, Community & Human Services
10/17/2014 2:56:09 PM
Submitted by
Title: Grants Coordinator, Community & Human Services
Name: McKuenElly
10/17/2014 2:56:10 PM
Approved By
Name: MesaNancy
Title: Accountant, Community & Human Services
Date: 10/27/2014 9:50:49 AM
Name: GrantKimberley
Title: Director - Housing, Human and Veteran S, Community & Human Services
Date: 10/27/2014 4:1 l :08 PM
Name: Bendisa Marku
Title: Supervisor - Accounting, Community & Human Services
Date: 10/28/2014 8:34:46 AM
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11 /18/2014 16. D.4.
Name: SonntagKristi
Title: Manager - Federal /State Grants Operation, Community & Human Services
Date: 10/28/2014 2:15:24 PM
Name: SantabarbaraGino
Title: Grants Coordinator, Community & Human Services
Date: 10/28/2014 4:58:33 PM
Name: AlonsoHailey
Title: Operations Analyst, Public Services Division
Date: 10/30/2014 10:36:36 AM
Name: TownsendAmanda
Title: Director - Operations Support, Public Services Division
Date: 11/3/2014 9:01:45 AM
Name: RobinsonErica
Title: Accountant, Senior, Grants Management Office
Date: 11/4/2014 1:33:44 PM
Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 11/7/2014 1 1:54:45 AM
Name: CarnellSteve
Title: Administrator - Public Services, Public Services Division
Date: 1 1 /7/2014 6:15:37 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 11/10/2014 9:27:34 AM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Transportation Engineering & Construction Management
Date: 11/10/2014 10:03:48 AM
Name: StanleyTherese
Title: Manager - Grants Compliance, Grants Management Office
Date: l 1/] 0/2014 11:55:59 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: l 1/10/2014 2:47:28 PM
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11/18/2014 16.D.4.
Grant # 13- 14- UC -1.2 -0016
B- 13 -UC -12 -0016
B- 12- tlC -12 -0016
B- 11- L1C -12 -0016
CFDA /CSFA# 14.218
Subreci ient — Youth Haven, Inc.
DUNS # - 077283349
AGREEMENT# CD14 -12
FEID # - 23- 706187
IDIS# -481
Fiscal Year End: 6/30
Monitor End: 04/2021
AGREEMENT BETWEEN COLLIER COUNTY
AND
YOUTH HAVEN, INC.
SAFE AND SECURE HOME FOR COLLIER YOUTH PHASE II & III
THIS AGREEMENT is made and entered into this clay of , 2014, by and between
Collier County. a political subdivision of the State of Florida, ( "COU'NTY" of `'Grantee ") having
its principal address as 3339 E. Talmialmi Trail, Naples FL 34112, and Youth Haven, Inc.
(`'Subrecipient "), having its principal office at 5867 Whitaker Road, Naples, FL 34112.
WHEREAS. the County has entered into an agreement with the United States
Department of Housing and Urban Development (HUD) for a grant for the execution and
implementation of a Community Development Block Grant Program in certain areas of Collier
County, pursuant to Title I of the Housing and Community Development Act of 1974 (as
amended): and
WHEREAS, the Board of County Commissioners of Collier County approved the
Collier County Consolidated Plan - One -Year Action flans for Federal Fiscal Year 2011 -2012
on November 8. 2011. Fiscal Year 2012 -2013 on July 24, 2012, and Fiscal Year 201' :1-2014 on
August 13- 2013 absentia meeting and ratified at the September 10, 2013 Board of County
Commissioners meeting; and Fiscal Year 2014 -2015 on .tune 24.2014: and
WHEREAS, HUD has appr(wed the County's Consolidated flan, and the County
prepared a One -Year Action Plan for Federal Year 2011 -2012, 2012 -2013, 2013 -2014 and
FY2014 -2015, detailing hole it intends to allocate funds received from INUD to conduct eligible
�ictivities for the benefit of low and moderate- incorne residents: and
NVIIEREAS, in accordance ,vith HUD regulations and the Collier County Consolidated
Plan concerning the preparation of various Annual Action flans, the County advertised a
substantial amendment on October 28, 2014 with a 30 -day citizen comment period from
September 25.2014 through October 25, 2014, and
Youth Haven Inc.
CDBG CD 14 -12
Safe and Sectrrc Home for Collier Youth Phase II K III Paae I of 43
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11/18/2014 16.D.4.
WHERF,AS. the Subrecipient has submitted a proposal for participation in the Collier
County CDBG program: and
WHEREAS, the County and Subrecipient wish to set forth the responsibilities Lind
obli,,ations of each in undertaking the CDBG SAFE AND SECURE HOME FOR COLLIER
YOUTH PHASE I1 & III PROJECT.
NOXV, THEREFORE. in consideration of the mutual benefits contained herein, it is
Z by the Parties as follows:
PART I
SCOPE OF WORK
The Subrecipient shall, in a satisfactory and proper manner and consistent with any,
standards required as a condition of providing CDBG assistance. as reasonably determined and
uniformly applied by Collier County Community and Human Services (CIIS). to perform the
tasks necessary to conduct the program as f e)llows:
As stated in the FY 2011 -12. FY 2012 -13. FY 201.3 -14. I"Y 2614 -1-5 Action flans the
following project is being funded:
l"und design, pernutting and construction of shelter improvements to include, but not
limited to: fencing, lighting, landscaping. security systems including data storage
equipment. fiber optic data cables and equipment, plumbing improvements. internal
sidewalks and repaving of internal roadwaysldriv es.
Specifically, improvements identified for funding are outlincd in the hud <act in
Section 1.2.
The detailed project scope vvii'; he contained in thl sch, dude of valucs awar&Ld in the
project's construe -11m] contract. T4Ie projects consu•uction contract will include details
suff cient to document the nurnher. amount and casts associated vv-ith all activities for
Payment.
1.1 SPECIAL GRANT CONDITIONS
A. %Within thirty (30) calendar does of the execution of this a{ reemertt. the Subrecipient
must deliver to CI IS fear approval a detailed project schedule for the completion of tree
project.
B. The foliovving resolutions and policies must be adopted by the Subr.-cipi_nts'
:10verning body` -within thirty (30) days of convevance:
Youth 1Inell Inc.
CIE16("1714 -12
S;:Ce-;:nd Secure Home for CoHicr Yotrah 11hasc, 11 �t 111 Pape of 43
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11/18/2014 16.D.4.
1. Affirmative Fair Housing Policy
2. Affirmative Action,/ Equal Opportunity Policy
3. Fraud Policy
4. Conflict of Interest Police
5. Equal Opportunity Policy
6. Procurement Police
7. Residential Anti - displacement and Relocation Policy
$. Sexual Harassment Policy
9. .Procedures for meeting the requirements set forth in Section) ol, the I Iousing
and Urban Development Act of 1968, as amended (12 U.S.C. 794 1 u)
10. Procedures for meeting the requircnMnts set forth in Section >04 of the
Rehabilitation Act of 1973. as amended (29 U.S.C. 794)
1.2 PROJECT DETAILS
A. Project Description
Iin prove mentS
Federal Funds
Project Component 1: Security lightin(-,, including concrete poles.
S89.750
fixtures and 11 .
Project Component 2: Securitt fence at lake and securiry gate with
S35.000
cipher lock at drivevv ay.
Proiect COMPOncnt is SCCLH-n\ camera system including data
S9-500
storage egt6pment.
Proieet Component 4: Installation of Security window. counter and
S28.500
code renovations to the interior of, Janette 's Cottaue.
Pr-oject Cat mponco landsct. pin`.? buffer at
$20.000
`youth property fence.
Project Con�t)o cnt -6: installation of fiber -optic data cable and
$46.350
net�� lrr k e(Impment.
l
Project ('on)ponent 7: Design and Permitting
$25,600
I
Prc }jcct Cornnc)nent 8: installation of neW pllIn)binf-I filtures and 7
538.750
water line at Jay's & Janette's C'onataes.
Project Component 9: Installation of sidewalks m ithin the campua
$44,800
area.
I i
Youth Hm m Inc.
C.DBG CD14 -12
r S; 4' 111 Page " of -13
Sa.e and rrre l- tc�rrc Ic�r C: >1 i�r Yru;th l hasp: f l ��
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Project Component 10: Repayin« of the campus roadway and 57,70
parking areas.
$479,000
The Subrecipient will accomplish the following project tasks:
Project Tasks
11/18/2014 16.D.4.
1. Provide quarterly reports on progress and national objectives
2. Provide monthly construction and rehabilitation progress reports miff
completion of construction and rehabilitation.
3. Identify Lead Project - Manager
4. Provide Site Design and Specifications
5. Comply with Davis Bacon Labor Standards
6. Provide Certified Payroll weekly throughout construction and rehabilitation
7. Provide interior and exterior rehabilitation. as approved by the County
S. Comply v,vith Uniform Relocation Act (URA). if neeessarV
9. Provide property landscaping
10. Required attendance by a representative from Executive 'Management at
quarterly partnership meetings, as requested.
13. National Ol iective
The CI)BG prograrn funds awarded to Collier Count' Just ben fit IOW- oCCjj'c
income persons ( "Lhll). As such. the Subrecipient shall be responsible for cnsurin�
that all activities and beneficiaries meet the definition of presumed clientele or
Limited Clientele Activities (I —MC).
C. Project Outcome
The Subrecipient will perform the design, permitting and construction of shelter
1111provements to include, but not limited to: fencino. Ii,ghtino�, landscaping. security
sV stems Includim -, data stora{ue equipment. fiber optic data cables and e .7utpaicnt,
planlhin , ii'nprovem,nts. InterI131 sidewalks and rcpx,;Mn --, of int, -mal roadlr "ati ti`drl%'".S.
The property will be deed restricted for five (5) years commenciil`i on the date of
initially meeting.; one of the National O jectives in accordance with 24 CFR 570.505.
D. Performance Deliverables
YOUIII I Iati en tnc.
CDBG CD14 -13
Sai� anti Secure I1.a,Y1 for Collier Youth Phase It cL III Page 4 of 113
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11/18/2014 16.D.4.
The FolloNving Table Details the 1'roject Deliverables
Pro gram Deliverable
� Deliverable Supporting
Submission Schedule
Project Component One: Seenrity
Documentation
SLlbIll1SSi
Special Grant Condition Policies;
Policies as stated in tills
Within thirty (30) days of
(Section 1.1)
nreemcnt
A2reemcnt ExeCntlOtl
Insurance
Insurance Certificate — See
Annually within thirty (30) days
Exhibit A
of renewal until 2021
Serve of a minimum of 80% of
Exhibit C and I)
Quarterly
46 presumed eligible persons.
completed renovations and i ill proveinertts.
Detailed Project Schedule
Project Schedule
Within thirry (_ >0) days of
provided as backup.
AL)reement Execution
Project Plans And Specifications
Site Plans and Rehabilitation
Prior to Construction Start
fence at take and Security gam
Specifications
of monthiti
Submission Of I'r011-ess Report
_
Exhibit C & f)
Quarterly until completion and
bank,lrl� C't?CEImeIlIa, vehicle loos. and an'_, additional
closeout of project. Annually
f
doctuncias, as ijccded.
thereafter until 2021
Financial and Compliance Audit
Exhibit F
Annually one hundred eighty
_
(180) days after hY end
Continued Use Certification
C011tirltled Use Affidavit
Annually until 2021
Inventory Loy*
Inventory 1_.0,2
Annually until ?021
E. l'avinent Deliverables
The Following Table Details the Payment Deliverables
Payment Deliti-erable
Pavnient Supporting Documentation
Submission
Schedule
Project Component One: Seenrity
Submission of supporting documents n7itSt be
SLlbIll1SSi
lr ,41itin-, Including concrete poles.
provided as backup as evidenced by properly
of monthly
fixtures and wiring.
Crmpleted invoices. tilneslreets. payroll registers.
invoices- See
rl1 -1111 t t 1
bankrt;(Z Ct �CUr S. "a l.:`:lled leel:S \'C: 11C1° li>I S.
r
EXhibit 1
and any additional dOCUments as needed.
Final i i)`.'4y {S8.975) released upon delft eyed
completed renovations and i ill proveinertts.
Supporting proof of payment doctnnCrlts must be
provided as backup.
j Project Component 1 -vvo: Security
Submission of sttpportina documents must be
Suhmi slop
fence at take and Security gam
provided -is backup as evidenced by properly
of monthiti
�N Ith cipher lock at drk eW iVv
con�lpleted invoices, timesheets, pat rail rc «tsters.
inv( ices- Set
bank,lrl� C't?CEImeIlIa, vehicle loos. and an'_, additional
Exhibit 13
f
doctuncias, as ijccded.
Final 10% (S?.>00) released upon dell erect and
installed new fence, agate and isle, according to
submitted Mans. Supporting proof of paylrnent
Youth haven Inc.
CDBG CD 14-12
Sale and S; etmc I tome fOr Collier Youth I'Fa. 11 &. Ill faire J of =1 3
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11/18/2014 16. D.4.
Youth Ilaven Inc.
CDRG CD 14-12
S.J'C and Socurc l Mr Co''hCr YOU1,1t PhaS, 11 & III PaLIIC ( of -1?
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documents must be provided as backup.
Proiect Component Three:
Submission of supporting documents Must be
provided as backup as evidenced by properly
Submission
of monthly
Security camera system including
data storage equipment.
completed invoices, timesheets, payroll registers,
invoices- Sue
bankinti- documents. vehicle lo«s. and anN additional
Exhibit B
documents as needed.
Final 101/0 (S9.250) released upon the delivery and
completion of installed security camera system and
data storage equipment. Supporting proof of
payment documents must be provided as back tip.
Proiect Comportunt Four:
Submission of supporting documents must be
provided as backup as evidenced by properly
Submission
of monthly
Installation of Security window,
counter and code renovations to
completed invoices, timesheets, payroll registers.
invoices- See
the interior of.ianette's Cotta,-,C.
banking docum; -ants. vehicle 100s, and any' additional
Exhibit B
dOCtii11er7tS as needed.
Final 10 °h (52.850) released upon the delivery and
completion of an installed security window and code
renovations to JanettCs Cottage.
Proiect Component YJve:
Submission of supporting documents mast be
provided as backup as evidenced bY- properly
Submission
of monthly
Landscapingi— Install landscaping
buffer at South property fence.
completed invoices. timesheets, payroll re_isters
invoices- See
banking documents, vehicle logs, and any miditional
Exhibit. 13
documents as needed.
i
Final 10% (52.000) released upon the delivery and
completion of installed Landscaping Improvements
AM', the south property fence.
Project Component Six:
Submission of supporting documents must be
provided as backup as evidenced by properly
Submission
of- monthly
Installation of fiber -optic data
cable and network equipment.
completed invoices, timesheets, payrol) registers,
invoices- See
banking documents, vehicle logs, and any additional
Exhibit B
documents as needed.
Final 10% ($4.635) released upon the deli%cry and
completion of installed fiber -optic data cable and
j
network equipment and any documentation of a
minimum of tyre required supporting proiA of
i
payment documents.
Proiect Component Seven:
Submission of supporting documents must be
provided as backup as evidenced by properly
Submission
of monthly
Dcsit *n and Permittinll
completed invoices. urucslaects. payroll reuisters.
invoices- See
banking documents, Nchicle loos, and ainy ad drtiortal
Exhibit E3
documents as needed.
Final 10% ($2,650) released upon documentation of
a minimum of all necessary permits, drawing and
lees associated with the completion of the project
Youth Ilaven Inc.
CDRG CD 14-12
S.J'C and Socurc l Mr Co''hCr YOU1,1t PhaS, 11 & III PaLIIC ( of -1?
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11 /18/2014 16. D.4.
Proicct Component Ejubt:
Submission of supporting doeunlents must he
provided as backup as evidenced by properly
Submission
of monthly
Installation of new plumbing
fixtures and 2" water line at Jays
completed invoices. timeshheets. payroll registers,
invoices- See
.lanette's Cottages.
banking documents. vehicle loas, and anv additional
Exhibit B
dOCUmCnt' as needed.
Final 10% ($1.875) released upon the delivery and
Completion of the instal kit loll of new plumbing
tistures and 2" water lines at .lay's Janette's
Cottages and documentation.
Project Component Nine:
Submission of supporting documents must be
provided as backup as evidcnced by properly
Submission
of monthh
Installation of sidewalks within
the campus area.
completed invoices. timesheets. payroll registers.
invoices - See
banklna, doctllnents. Vehicle logs, and any additional
Exhibit B
dJCUlllents as needcd.
Final IM'() ($4,480) released upon the delivery and
completion of the installation of new sidewalks
within the campus at -ea.
Protect Component Ten:
Submission of supporting documents must be
provided as backup as evidenced by properly
Submission
of monthl\,
Repaving of the campus roadway
and parking areas.
completed invoices, timesheets, payroll re <aisters.
invoices- See
bankinng documents. vehicle logs, and any additional
Exhibit B
documents as needed.
Final 10`io ($5.775) rcicascd upon the delivers.
completion and installation of the repaving the
campus roadway and parkinL, areas.
Final 10% retainaue released
Supporting proof of paynlent documents. ineludinL, a
End cif
upon completion of the project
Certification of Completion Inust be provided as
Project
and proof of individuals served.
backup including final beneficiary Information for
all individuals alld households served.
1,i TIME OF PERFORMANCE
Serviccs of fine Subrecipient shall start of ectiv e on the date first above and
shall end on N'Iarch 11. 2016.
1.4 AGREEMENT AMOUNT
The ('0L7\TY a< areas to make available FOU11 I UNDIzFI) SEVENTY NINE THOUSAND
DOLLARS and 00 /100 0- 479.000)for the use b,� the SUBUCIPII>>V "1" for SAFE AND
SECURE HOME FOR C'OLL.,IER J'OLfTII MIASE II & III PROJECT durinrL, the Term of
the A;,rocment (hereinafter. the aforestated amount incltldim,,. Without limitation, any additional
azlIounts included thereto as a result of a subsequent anlendment(s) to the :4greement, shall be
referred to as the "Funds ").
youth 1iaN -Cn Inc.
0)BG W14-1-2
5 ;�1e „nd Secure 1 Itnt�e {i3r Ct�llior fouth 1''11nse 11 �t Il I lliLc 7 of 4-
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11 /18/2014 16. D.4.
The SUBRECIPIENT project budget shall be as follows:
Line Item Description
CDBG
Funds
Project Component #I- Security including concrete poles,
S 89,750
fixtures and wirin,.
Project Component '-2- Security fence at lake and security gate
S 35.000
with cipher Lock at driveway..
Project Component 93- Security camera system including data
$ 92,500
storage equipment.
Project Cotnponcnt :�4- Installation of Security -1yindOkV. counter
S 28,500
and code renovations to the interior of.lanettCs Cotta <oe.
Project Component #5- Landscaping - Install landscaping buffer at
$ 20.000
South property fence.
Project Component =6 - Installation of fiber - optic data cable and
S 46,350
network equipment.
Project Component 97- Design and Permitting
S 2-5.600
Project Component #8- Installation of new plumbing fixtures and
$ 38,750
2" water Iine at .lays & Janette's Cottaues,
Project Component -'9- Installation ofsidc%vall:s �yjthin the campus
S 44.800
Brea.
Project Component -'10- Repaving of the campus roadway and
S 57.7501
parking areas.
OTAL
5479,000
Budgeted fund shifts between line items and project components shall not be more than
10% and does not siumify a change in scope. Fund shifts that exceed I O% of a line item and a
project component shall only be made �,yith Board approval.
All irnprovements specified in Section I.. Scope of Work shall be performed by
S UBREC I I'l E, NT cmplo%ees. or shall be put out to compctitiye biddin-x under tt procedure
acceptable to the COUNTY and Federal requirements. The shall enter into
C0114
ract for improycrnents with the lowest, responsive and qualified bidder. Contract
administration shall be handled by the SUBRECIMENI and monitored by CIIS, which shall
have access to all records and documents related to the project.
The County shall reimburse the SUBRECIPIENT for the perfbrniance of this Agreement upon
completion or partial completion of the N ork tasks as accepted and approved by CNS.
S'JBRI.CII'IEN 'I' may not request disbursement of CDBG funds until funds are needed for
eiit.ible costs. and all di burscments rcq esis must be Limited to the amount needed at the time of
the request. Invoices for v ork performed are requir:,J c \ crti month. SUBRECIPIENT may
expend funds only for allwwai- le costs resulting from obligations incurred during the term of this
agreement. If no work has been performed during that month. or if the SUBRECIPIENT is not
vet prepared to send the required backup, a SO invoice xvill be required. Explanations will be
required if t«o con etutive months of
$O invoices are submits d. Pavr ?tents shall l:,e made to the
SUBRECIPIENT when requested as tiN °ork progresses but, not more frequently than once per
Youth Ilavcn (nc.
CDBG CD14 -12
fiat: .ntl Sec ire Home for( ollior l oath Phasz 11 & ill PaLz c 8 of 4
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month. Reimbursement will not occur if Subrecipient fails to perform the minimum level of
service required by this agreement. Final invoices are due no later than 90 days after the end of
the a�areement. Fork performed durin" the term of the pro,-rain but not invoiced %vithin 90 days
without written authorization from the Grant Coordinator will not be reimbursed.
The County Manager or desionec may extend the term of this Agreement (or a period of up to
180 days. The extension must be authorized prior to the expiration of the agreement. The
extension must be authorized in writing by formal letter to the Subrecipient.
No payment will be made until approved by (,'HS for grant compliance and adherence to any and
all applicable local, state oi- Federal requirements. Payment will be made upon receipt of a
properly completed invoice and in compliance � ith §218.70, Florida Statutes. otherwise known
as the "Local Government Prompt Payment . „W.”
1.5 COST PRINCIPLES
Pati°mcnts to the Grantee are uoverned liv the Federal <urants manaaement rule for cost
allowability found at 24 CFR 85.22 (24 CFIt 84.27 for nonprofit recipients). Accordingly.
payments will be made on a cost reimbursement basis. Each request for reimbursement shall
identify the associated project and approved project task(s) listed under this Scope of \Fork. The
Grantee can oniv incur direct costs that may be attributed specifically to the projects referenced
above. Tile Grantec must provide adequate documentation for validating costs incurred.
Payments to Grantee's contractors and vendors are conditioned upon compliance with the
procurement requirements provided for in 24 C'FR 85.36 or 54.40 -48, as applicable. Allowable
costs incurred by the Grantee shall be in compliance xvith OMB Circular A -87 Cost Principles
for State, Local, and Indian Tribal Governments. Allowable costs incurred by nonprofit
recipients shall be in compliance with 014913 Circular A -122 Cost Principles for Non- Profit
Organizations. Allowable costs incurred by procured private contractors shall be in
compliance with 48 CFR Part 31 Contract Cost Principles and Procedures. A Developer is
not subject to 24 CFR ]'art 84 and 24 CFR Part 85, however the County is Subject to 24 CFR
Part 85 and may impose requirements upon the Developer in order for the County to remain
compliant with its obligation to follow 24 CFR Part 85. Tile Developer will use adequate internal
controls. and maintain necessary source documentation for all costs incurred and adhere to any
other accounting requirements inclildcd in this Ag cement or the Admin Plan.
1.6 'NOTICES
Notices required by this .- kgreement shall be in writinc-, and delivered via mail (posta <ie
prepald). conlnmrelal courier, personal dchverg', or sent by faCsiI ile or other clectrolllc means.
Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sendinr. All
notices and other written communications under this A(-rcement shall be addressed to the
indiViduals in the capacities indicated below. unless otherwise modified by subsequent written
notice.
COLLIER COUN TY A TL:NTION: Gino Santabarbara, Grant Coordinator
3339 E Tamiami Trail. Suite 211
Naples. Florida 34112
I mall: ?I l`.) ?1 t.11? i "1 r <i ( CO111C a }S'.I'lct
Youth I laven Inc.
CDBG CD 14-12
safe and Secure home for Collier Yount Phat c 11 K IIi Paae 9 of 43
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?3Q- 252 -2399
SUBRECIPIENT ATTENTION: Stephanie Jinx Liggett, Executive Director
Youth Ilaven. Inc.
5£67 Whitaker Road
Naples, Fl, ')4112
239 - 774 -2904
PART II
GRANT CONTROL REQUIREMENTS
2.1 AUDITS
At any time durin (y normal business hours and as often as the COUNTY (and /or its
representatives) may deem necessary, the StsBRECIPIENT shall male available all records,
documentation and any other data rclating� to all matters covered by the ALrecnient for relilie%V.
inspection or audit.
Any deficiencies noted in audit reports must be fuliv cleared by the Grantee. Developer.
or Subrecipient within 30 dues after receipt by the organization. Failure of the organization to
comply ,vith the above audit requirements will constitute a violation of this contract and may
result in the - V1thh0ldi11L1_= of future payments. Tl,e Subrecipient hereby agrees to have an annual
agency audit conducted in accordance with current Grantee policy concerning Subrecipient
audits and OMB Circular A -133.
2.2 RECORDS AND DOCUMENTATION
The Subrecipient shall maintain sul'licient records in accordance with 24 CFR 570.502
and 570.06 to determine compliance with the requircme.nts of this Agreement, tl,e CDBG
ProL,rarn and all other Lpplicable laws and regulations. This documentation shall include. but not
he Iintited to. the followin ":
A. All records required by CDBG regulations.
B. St'BRECIPIENT shall kecp and maintain public records that ordinarily and
nccF °ssaril� would be required b\ COUNTY in order to perforn, the service,
C. All reports, plans. surveys. infOrnation. documents. maps, books, records and
other data procedures developed. prepared. assembled. or completed by the
Subrecipient for the purpose of this Agreement shall be made available to the
COUNTY by the SLTBRECIPIF.NT at any time upon request by the COUNTY or
CIIS,. Materials identified in the previc *us sontcnce shall be in accordance ,vith
generally accepted accounting principles (GAAP), procedures and practices,
1 oeith Ilaven Inc.
M116 U)14 -32
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which sufficiently and properly reflect all revenues and expenditures of funds
provided directly -or indirectly by this Agreement. includin« matchim funds and
Program Income. These records shall be maintained to the extent of such detail as
will properly reflect all net costs; direct and indirect labor, materials, equipment.
supplies and services, and other costs and expenses of whatever nature for which
reimbursement is claimed under the provisions of this Agreement.
D. Upon completion of all wvork contemplated under this Agreement copies of all
documents and records relating to this A, regiment sliall be surrendered to C1 1S if
requested. In any event the SUBRECIPIENT shall keep all documents and
records in an orderly fashion in a readily accessible, permanent and secured
location f or three (3) years after the date of submission of the annual performance
and evaluation report.. as prescribed in 24 CFR 91.520 with the follov�ing
exception: if any liti(ation, claim or audit is started before the expiration date of
the three O) year period. the records will be maintained until all litigation. claim
or audit findings involving these records are resolved. The COUNTY shall be
informed in writing if all agency ceases to exist after closeout of this Aurcement
ofthe address whcre the records are to be kept as outlined in 24 C}=R 85.42. ,'Meet
all requirements for retaining public records and transfer. at no cost, to COUNTY
all public records in possession of the SUBRECIPIENT upon termination of the
contract and destroy an} duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored
electronically must be provided to the COUNTY in a format that is compatible
with the information technology systems of the public agency.
1-'. 'File SUBRECIPIENT shall maintain records showing compliance with the Davis -
Bacon Law. including files containin, contractor payrolls. employee interviews.
Davis -Bacon wage rates, and administrative cross - referencing. SUBRECIPIENT
shall maintain records showing contractor compliance with the Contract Fork
Hours and Fork Safety Law. Similarly. the SU, BRECIIll ENT shall maintain
records showing compliance vrith federal purchasing requirenicnts and with other
federal requirements for grant implementation.
F. Tile St?BI,f�C11%_ T vvill be responsible for the creation and maintenance of'
income ell,_,Ible files on clients served and docunicntation that all households are
cligiblc under HUD Income Guidelines. The St"Bl' CIPIENT agrees that (.'I-IS
shall be the final arbiter oil the SUBI�ECIPIENT's compliance.
G. The SUBRI:CIPIENT shall document how the National Objective(s) as defined in
24CI R 570.208 and the eligibility requircment(s) under which i'undim -, has been
received. have been met. These also include special requir-c:ments such as
necessary and appropriate determinations as defined in 24 CFR 570 208. income
certif')cation and written A�rcemcnts with beneficiaries where applicable.
1-1. SUBRECIPIENT shall proyidc the public with access to public records on the
=game terms and conditions that the public agency would provide the records and
YowhIhven Inc.
CDBCj CE) 14-12
S;�(e Ml:l Secure I lame for Collier >'nuth Phase 11 & 1IJ 'aoe 11 of 41
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at a cost that does not exceed the cost provided in this chapter or as otherwis"
provided by law. SUBRECIPIENT shall ensure that public records that are
exempt or confidential and exempt Frorn public records disclosure requirements
are not disclosed except as authorized by law.
2.3 MONITORING
DUrinu the term, SUBRECIPIENT shall submit an annual audit report and monitoring
'Exhibit F) to the COUNTY no later than one hundred eighty (180) days after the
report ( - W
SUBRI"CIPIFNT's fiscal year end. The COUN'ry will conduct an annual financial and
programmatic review.
The SI.J13RECIPIENT agrees that CHS will carry out no less than one (I ) annual on-site
inonitoring, visit and evaluation activities as determined necessary. At the COUNTY's discretion.
a desk top rcvIc\v of the activities may be conducted in lieu of an on-site visit. The continuation
of this Agreement is dependent upon satisfactory evaluations. The SUBRECIPIENT shall. upon
the request of CMS, submit information and status reports required by CHS or HUD to enable
CIIS to evaluate said progress and to allow for completion of , reports required. The
SUBRECIPIENT shall allow CHS or HUD to monitor the SUBRECIPIENT on site. Such site
visits may be scheduled or unscheduled as determined by CHS or I ILI'D.
The COUNTY will monitor the performance of the SUBRECIPIENT based on goals and
performance standards as stated with all other applicable federal. state and local laws.
reuulations, and policies governing the funds provided under this contract. Substandard
perl'ormance as determined by the COUNTY in its reasonable discretion Nvill COIIIStifl,11C
noncompliance with this Agreement. If corrective action is not taken by the S 1,1 BRECIPI L'NT
within a reasonable period of time after being notified by the COUNTY. contract suspension or
temaination procedures will be initiated. SUBRECIPIENT agrees to provide HUD. the Ht" I)
Office of Inspector General, the General ACCOL1116112 Office. the COUNTY, or the COUNTY'S
internal auditor(s) access to all records related to performance of activities in this agreement
2.4 ('0111ZECTINT ACTION
Corrective action plaps, may be required for noncompliance. nonp,.-irl'ormance. or
unaccoptable performance under this C011ti-LK-t. PCTMIUCS n2ay be 1111DOSed for J'1'l11L1FCS to
unpIcincrit or to make acceptable 111-02reSS 011 Such corrective action plans.
In order to effectively enforce Resolution No. 20I 3-228, Community and Human
Service: (CHS) has adopted an escalation policy to enSL11T continued compliance by
I receiving (Yrant funds from (11S. CHS*s policy for
Subrecipients. Developers, or any entity
P C!,
escalation for non-cornpharice Is as follo,,Ns:
1. Initial non - compliance may result in Findings or Concerns being issued to the entity
and \%ill require a corrective action plan be submitted to the Department "vithin 15
days following issuance of the report.
Youth I Id\ ell Inc.
CDBG CD 14-12
S ufv and S_7ure I I om, for Co ii i;,r Youdi Ph,- e II ,- 111 Page 12 of 43
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o Any pay requests that have been submitted to the Department for payment will be
held until the corrective action plan has been submitted.
o CHS will be available to provide Technical Assistance (TA) to the entity as
needed in order- to correct the non - compliance issue.
1 If in the case an Entity fails to submit the corrective action plan in a timely manner to
the Department. the Department may require a portion of the awarded grant amount
be returned to the Department.
o The County may require upwards of five percent (5` %) of the acquisition amount
be returned to the Department. at the discretion of the Board of County
Commissioners.
o The entity may be considered in violation of Resolution No. 2013 -228
3. If in the case an Entity continues to fail to correct the outstanding issue or repeats an
issue that %vas previously corrected, and has been informed by the Department of their
substantial non - compliance by certified mail: the Department may require a portion
of the awarded grant amount or the amount of the CDBG investment for acquisition
of the properties conveyed. be returned to the Department.
o The Department may require upwards often percent (10°-x) of the acquisition
amount be returned to the Department, at the discretion ofthe board of County
Commissioners.
o The emit' will be considered in violation of Resolution No. 2013 -228
4. If in the case after repeated notification the Entity continues to be substantially non-
compliant. the Department may recommend the contract or award be terminated.
o The Department will make a recommendation to the Board of County
Commissioners to immediately ter;niinale the a�ureement or conlraUt. The I_ntity
N\ III be required to repay all funds disbursed by -the County for project that was
tcrminated. This includes the amount invested by the County for the initial
acquisition of the properties.
u The emit' will be considered in violation of Resolution No. 2013 -228
Ifin the case the Ewily has withil)le a,, vemews frith the Delmrtnlew and is f nand to he non -
corttnliant. the above .Vat7eli017s MC1,11 he illapwx4l across all arra1-4le at the discretion of the Boarcl
of ("0111711, C01111111.C.41O17e1 ".S.
2.5 REPORTS
Youth Iloven ]nc.
CDBG CD 14 -12
S'Af and `;VCUre i Ion for Col YoLift 11 S: 111 Pa<_'e 1 ; of 43
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Reimbursement may be contingent cm the timely receipt of complete and accurate reports
required by this Agreement, and on the resolution of monitoring findings identified pursuant to
this Agrcement as deemed necessary by the County Manager or designee.
During the term. S1.113R1CIPIENT Shall submit quarterly progress reports to the
COUNTY on the 10`I' day of January, April. July and October respectively for the prior quarter
period end. As part of the report submitted in October, the SUBRECIPIENT also agrees to
include, a comprehensive final report covering, the agreed -upon Program objectives, activities
and expenditures and including, but not limited to, performance data on client feedback with
respect to the goals and objcctives set forth in Exhibit "C" & "D ". Exhibit "C" & "D" contains
an example reporting form to be used in fulfillment of this requirement. Other reporting
requirements may be required by the County Manager or their designee in the event of Program
changes: the need for additional information or documentation arises, and/or Ic <L,islative
amendments are enacted. Reports and/or requested documentation not received by the due date
shall he considered delinquent and may be cause for dC`ault and termination of this Agreement.
PART III
TERMS AND CONDITIONS
3.I SUtWON'I'RACTS
No part of this Agreement may be assigned or subcontracted without the written consent
of the COUNTY. NvIlich consent, if' given at all, shalt be at the COI NTY 's sole discretion and
Iud�oment.
3.2 GENERAL COMPLIANCE
'I'he SUBRECIPIFNJ agrees to comply with the requirements of 7fitic 24 of the Code of
federal Rebulations, Part 570 (the U.S. I fousin�, rind urban Do elopment regulations concerning
Community Development Block Grants (CDBG)) including subpart K of these regulations,
except that ( 1) the SUBl1I ClP1I,N I' does not assu,tle the rceipient's cilviroilincnt'al
responsibilities described ill 24 Ci R 570.604 and (2) the SL'I3Rl1C'I1'11 N'I does not ,assume the
recipient's responsibilit., for initiating the revicw process under the provisions of'24 CFR Part 52
and O SL'BRI:CIPIENT is not required to follow federal procurement and (4) for
D VTI,OPF..RS revenue !generated is not considered program income. income. The CI)13G program was
funded through the Housin,, and Community Dcvclopmcttt Act of 1974. The SUBRECIPIENT
also agrees to comply with all other applicable Federal, state and local Laws. replations. and
pohci s governing the funds provided under this contract. 1'he SL.'I3RECIM -NT further agrees
to utilize funds available under this Agreement to supplement rather than supplant funds
otherwise available.
3.3 INDEPENDENT CONTRACTOR
Youth I laven Inc.
CDIW CD14 -12
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Nothing contained in this Agreement is intended to, or shall he construed in any manner,
as creating or establishing the relationship of employer /employee betwecn the parties. The
SUBRECIPIENT shall at all times remain an "independent contractor" with respect to the
services to be performed under this Agreement. The Grantee shall be exempt from payment of all
Unen?ployment Compensation, hICA, retirement, Life and /or medical insurance and NVorI:ers'
Compensation Insurance, as the SUBRE,CIPIE.NT is an independent contractor.
3.4 AMI NDNMEl\TS
The COUNTY or SUBRECIPIENT may amend this Agreement at any time provided that
such amendments make specific reference to this Agreement. and arc executed in xyritim,. signed
by a duly authorized representative of each organization. and approved by the Grantee's
governing hod \'. Such amendments shall not invalidate this Aurecmcnt. nor rclievc or release the
Grantee or SUBRECIPIENT lioin its obligations under this A-reement.
The COUNTY may. in its discretion. amend this / areemcnt to conform with Federal.,
state or local ,overnmental guidelines, policies and available funding amounts, or fin- other
reasons. If such amendments result in a change in the funding. the scope of services, or schedule
of the activities to be undertaken as part of this Agreement, such modifications will be
incorporated only by written amendment signed by both Grantee and SUBRECIPIENT.
3.5 AVAILABILITY OF FUtiDS
The parties acknowledgc that the funds on <�,inate from CDBG grant funds from HLID
and must be implemented in fitll compliance with all of HUD's rules and regulations and any
agreement between COUNTY and IIUD governing CDBG funds pertaining to this Agreement.
In the event of curtailment or non- production of said federal funds, the financial sources
necessary to continue to pay- the SI iBRECIPIENT all or any portions of the funds rill not be
available. In that event. the COUNTY may terminate this Agreement. which termination shall be
cf ective as of the date that it is determined by the County Manager or designee. in his -her sole
discretion and judgment, that the funds arc nolont er available. In the event of` such termination..
the SUBRLCIPIE'NT agrees that it will not look to, nor seek to hold the COUNTY, nor any
individual member of the County Commissioners and /or County Administration. tpersonal1v
liable for the performance of this Agreement. and the COUNTh shall be released from anti
further liability to SUBRECIPILNT under the terms of this A <grect? ?ent. Therc arc no funds beini,
{'ranted in associa -,ion with this i' L1%' lllent. `
3.6 I)tiTDIE17NIFICATION
To the maximum extent pet!nittcd by Florida law. the S[A3RECIPIENT shall Ind n nifv
and hold harmless Collier Coumv. its officers. a <gents and employees from any and all clai ms.
liabilities, damages, losses. costs, and causes of action which may arise out of an act, omission.
including, but not limited to, reasonable attorneys' fees and paralegals' fees. to the extent caused
by the ne-liLence. recklessness, or intentionally Nvron—ful conduct of the SUBRECIPIENT or
any of its agents. officers, servants, employees. contractors. patrons, Luests. chents. licensees.
Youth Ilaven InC.
CI RG CD14 -I2
13
safe and S °cure Ilorne li>r Collier Yo�uh P}yasz s't �� III Pane 15 O �,_�
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invitees. or any persons actin,-, under the direction. control. or supervision of the
SUBRI:CIPIENT in the performance of this .agreement. This indemnification obligation shall
not be construed to negate, abridge or reduce any other rights or remedies which otherwise may
be available ailable to an indemnified party, or person described in this paragraph. The SUBRECIPIENrT
shall pity all claims and losses of anv nature Nvhatsoever in connection thcretivith and shall defend
all suits in the name of the CC)UNTY and shall pay all costs (including attorney's fees) and
judgments which may issue thereon. This Indemnification shall survive the termination and /or
expiration of this Agreement. This section does not pertain to any incident arising from the
negligence or Nvillfiill misconduct of Collicr County. The foreLoing indemnification shall not
constitute a waiver of sovereiun immunity beyond the lirnits set forth in Section 768.28, Florida
.Stalwes. This Section shall survive the expiration of termination of this agreement.
3.7 GRANTEE RECOGNITION /SPONSORSHIPS
The SUBRECIPIFNT agrees that all notices, informational pamphlets, press releases,
advertisements, descriptions of` the sponsorships of the Program, research reports and similar
public notices prepared and released by the SUBRECIPIENT for, on behalf of; and /or about the
Prouram shall include the statement:
"1'INANCED BY U.S. DEPARTMENT OF HOUSING AND URBAN DEV'ELOPMEN'T
(IIUD) AND COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
DEPARTMENT"
and shall appear in the same sire letters or type as the name of the SUBRECIPIENT. This design
concept is intended to disseminate kcv information regarding the development team as well as
Equal Housing Opportunity to the general public. Construction ,;j,-,ns shall comply Nvith
applicable COUNTY codes..
3.8 DEFAULTS, REMEDIES AND TERMINATION
In accordance with 24 CFR 8�. this Agreement may also be terminated for
co,"' cnience by either the Grantee or the S U 7I'I1_:CIPi'E llT. irf \\hole ot- in part, by scttinKa forth
the reasons for such termination, the effective date._ and, in the case of partial terminations. the
portion to be terminated. However, if in the case of a partial termination.. the Grantee determined
that the remaining portion ofthe award N ill not accomplish the purpose for which the award was
Trade. the Grantee nnLty ternlinate the award in its entirety.
Tlie following actions or in-Lfctions by `UBRECIPIENT shall constitute a Default under
this A,-,reement:
A. Failure to comply in any material respect With any of the rules. re�aulations or
provisions referred to hereirt. or such statutes. re411ulations, executive orders. and
HUD guidelines. policies or directives as may become applicable at anv time:
Youth I kn or) Inc.
CDI3G CD 14 -12
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B. Failure, for anv reason, of the SUBREC:IPII NT to fulfill in in an ,,, material
respect a timely and proper mariner its obligations under this Agreement;
C. Improper use of funds provided under this Agreement; or
1). Submission by the SUBRECIPIEN'f to the Grantee reports that are incorrect or
incomplete in any material respect.
L. Submission by the SUBRECIPI43N 'f of anv false certification,
J.'. Failure to materially comply with any terms of this Agreement: and
G. Failure to materially comply with the terms of any other agreement between the
County and the SUBRI-:CIPIi;N'1' relating to the project.
In the event of any default by SUBRECIPIENT under this Agreement and the failure of
the SUBREC:IPIENT to cure such default in accordance Nyith the Corrective Action policy
outlined in Section 2.4 of this abrcetnent, the Count) may seek any combination of one or more
of the following remedies:
A. Require specific performance of the Agreement, in whole or in Dart;
Il. Kequirc the use of or change in professional propei-v manaLcmcnt;
C. Require immediate repayment by SUBRECIPIENT to the Counts- of all CDBG
funds SUBRECIPIENT has received under this Agreement;
D. Apply sanctions set forth in 24 CFR 92. if determined by the County to be
applicable:
E. Stop all payments until identified deficiencies are corrected;
F. Terminate this ALreement by written notice to St_'BRECIPIEN! of such
termination and specifyin�o the effective date of such termination. If the
:lgrecinent is terminated by the County as provided herein. St;BRI C'1Plf N'f
shall have no claim of payment or claim of benefit for any incomplete project
activities undertaken under this ALreement.
3.9 REVERSION OF ASSETS
In the event of a termination of this Agreement and in addition to any and all other
rearm dies to the CC)I'NTY (FNliether under this ore merit or at 1aN1 or in equity) the
SUBR.L.V1 PIENT shall immediately transfer to the COLN!TY any property on hand at the tune of
termination (or expiration) and any accounts receivable attributable to the use of CDBG funds
per 24 CFR 570.503(b) (7).
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CDBG CD14 -12
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The COUNTY's receipt of any funds on hand at the time of termination shall not waive
the COUNTY's right (nor excuse SUBRECIPIENT's obligation) to recoup all or any portion of
the funds or property, as the COUNTY may deem necessary.
3.10 INSURANCE
SUBRECIPIENT shall not commence any work and /or services pursuant to this
Agreement until all insurance required as outlined in Exhibit "A" has been obtained, and
carried, at all times during its performance.
3.11 ADMINISTRATIVE REQUIREMENTS
The SUBRECIPIENT agrees to perform the Scope of Work in compliance with the Grant
Budget and the Scope of Work (Part I), the Uniform Administrative Requirements for Grants and
Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments
(24 CFR Part 85), and the federal regulations for the Community Development Block Grants (24
CFR 570 et seq.).
3.12 PURCHASING
SUBRECIPIENT is required to follow Federal Procurement regulations and Collier
County's purchasing thresholds.
3.13 PROGRAM - GENERATED INCOME
Any "Program Income" (as such term is defined under applicable Federal regulations)
gained from any activity of the SUBRECIPIENT funded by CDBG funds shall be reported to the
COUNTY through an annual program income re -use plan, utilized by the SUBRECIPIENT and
shall be in compliance with 24 CFR 570.503(c) in the operation of the Program.
3.14 GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout
requirements are completed. The Subrecipient may close out the project with the County after
the five (5) year period has been met. Activities during this closeout period shall include, but not
be limited to: making final payments, disposing of program assets (including the return of all
unused materials, equipment, program income balances, and receivable accounts to the
COUNTY), and determining the custodianship of records. In addition to the records retention
outlined in Section IX.B.4, the SUBRECIPIENT shall comply with Section 119.021 Florida
Statutes regarding records maintenance, preservation and retention. A conflict between state and
federal law records retention requirements will result in the more stringent law being applied
such that the record must be held for the longer duration. Any balance of unobligated funds
which have been advanced or paid must be returned to the COUNTY. Any funds paid in excess
of the amount to which the SUBRECIPIENT is entitled under the terms and conditions of this
Agreement must be refunded to the COUNTY. SUBRECIPIENT shall also produce records and
information that complies with Section 215.97, Florida Single Audit Act.
Youth Haven Inc.
CDBG CD 14-12
Safe and Secure Home for Collier Youth Phase II & III Page 18 of 43
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3.15 OI'I'ORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE
The SUBRECIPIENT agrees that no person shall be excluded from the benefits of; or be
subjected to. discrimination under all,,, activity carried out by the performance of this Agreement
on the basis of race. color, disability, national origin. religion, age, familial status, or sex. Upon
receipt of evidence of such discrimination, the COUNTY shall have the right to terminate this
Agreemcnt.
To the greatest extent feasible. lower- income residents of" the project areas shall he given
opportunities for training and employment: and to the greatest feasible extent eliuible business
concerns located in or mviied in substantial part by persons residing in the project areas shall be
awarded contracts in connection with the project. The SUBRECIPIENT shall comply with
Section 3 of the I Dousing and C'ommuivty Development Act of'] 968.
3.16 OPPORTUNITIES FOR SMALL AND MINORITY/1V0MEN -OWNED
BUSINESS ENTERPRISES
The SUBRECIPIENT will use its best efforts to afford small businesses, minority
business enterprises, and women's business enterprises the maximum practicable opportunity to
participate in the performance of this contract. As used in this contract, the teams `'small
business'' means a business that meets the criteria set forth in section 3(a) of the Small Business
Act. as amended (15 U.S.(,. 632), and "minority and women's business enterprise" means a
business at least fifty -one (51) percent owned and controlled by ninority group members or
women. for the purpose of' this definition, minority group members" are Afro- Americans,
Spanish - speaking, Spanish surnamed or Spanish - heritage Americans. Asian - Americans, and
American Indians. The St 1131U. "CIPIENT may rely on written representations by businesses
regarding, their status as minority and female business enterprises in lieu of an independent
investiL'ation.
3.1? PROGR -XM BENEFICIARIES
At least fifty° -one percent (51°,�i}) of the beneficiaries of a project funded through this Agreement
must be low- and n;odcratc- income persons. If the project is located in an entitlement city. as
defined by HUD. or serves beneficiaries count-N -widc. more than thirty percent (30"(')) of' the
beneficiaries directly assisted under this Agreement must reside in unincorporated Collier
County or in III Lill icipalitiefi participating-, in the County's Urban County Qualifica1i01-1 Program.
The project shall assist beneficiaries as defined above for the time period d,; signatcd in Exhibit
"C" of this Agreement.
3.18 AFFIRMATIVE ACTION
The SU131Z1 CIPIENT agrees that it shall be committed to carry out pursuant to the
COUNTY's specifications an Af innative Action Prog =rain in keeping with the principles as
provided in President's Executive Order 1 1?6 of September ?=1. 1966. The CC)I?NTY shall
provide Affirmative Action guidelines to the SUBRECIPIENT to assist in the Cormuiation of
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such program. The SUBRECIPIENT shall submit a plan for an Affirmative Action Program for
approval prior to the award of funds. The Affirmative Action will need to be updated throughout
the five year period and submitted to County within 30 days of update /modification.
3.19 CONFLICT OF INTEREST
The SUBRECIPIENT covenants that no person under its employ who presently exercises
any functions or responsibilities in connection with the Project, has any personal financial
interest, direct or indirect, in the Project areas or any parcels therein, which would conflict in any
manner or degree with the performance of this Agreement and that no person having any conflict
of interest shall be employed by or subcontracted by the SUBRECIPIENT. The
SUBRECIPIENT covenants that it will comply with all provisions of 24 CFR 570.611 "Conflict
of Interest ", and the State and County statutes, regulations, ordinance or resolutions governing
conflicts of interest. Any possible conflict of interest on the part of the SUBRECIPIENT or its
employees shall be disclosed in writing to CHS provided, however, that this paragraph shall be
interpreted in such a manner so as not to unreasonably impede the statutory requirement that
maximum opportunity be provided for employment of and participation of low and moderate -
income residents of the project target area.
The SUBRECIPIENT will notify the COUNTY in writing and seek COUNTY approval
prior to entering into any contract with an entity owned in whole or in part by a covered person
or an entity owned or controlled in whole or in part by the SUBRECIPIENT. The COUNTY
may review the proposed contract to ensure that the contractor is qualified and that the costs are
reasonable. Approval of an identity of interest contract will be in the COUNTY's sole
discretion. This provision is not intended to limit SUBRECIPIENT's ability to self - manage the
projects using its own employees. Any possible conflict of interest on the part of the
SUBRECIPIENT or its employees shall be disclosed in writing to CHS provided, however, that
this paragraph shall be interpreted in such a manner so an not to unreasonably impede the
statutory requirement that maximum opportunity be provided for employment of and
participation of low and moderate income residents of the project target area.
3.20 RELIGIOUS ORGANIZATIONS
CDBG funds may be used by religious organizations or on property owned by religious
organizations only in accordance with requirements set in Section 24 CFR 570.2000). The
SUBRECIPIENT shall comply with First Amendment Church/State principles as follows:
a. It will not discriminate against any employee or applicant for employment on the
basis of religion. and will not limit employment or give preference in employment to
persons on the basis of religion
b. It will not discriminate against any person applying for public services on the basis of
religion and will not limit such services or give preference to persons on the basis of
religion.
c. It will retain its independence from Federal, State and local governments and may
continue to carry out its mission, including the definition, practice and expression of
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its religious beliefs. provided that it does not use direct CDBG funds to support any
inherently religious activities, such as worship, religious instruction or proselytizing_.
d. The funds shall not be used for the acquisition, construction or rehabilitation of
structures to the extent that those structures are used for inherently religious activities.
Where a structure is used Cor both eliruible and inherently reli,-,ious activities. CDBG
funds may not exceed the cost of' those portions of the acquisition. construction or
rehabilitation that are attributable to eligible activities in accordance with the cost
accounting requirements applicable to CDBG furids in this part. Sanctuaries. chapels,
or other rooms that a CDBG funded religious con�,rregation uses as its principal place
of w=orship, however. are ineligible for CDBG funded improvements.
3.21 SF,VERABILITY
Should any provision of the Agrecnient be determined to be unenforceable or irnvulid. such a
dctcrmmation shall not affect the valiclity or entorecability of any other section or part thereof.
PART IV
GENERAL PROVISIONS
4.1 24 CFR 570 as atnended- All the reuulations regarding the CDBG program
iItt, �" ;'�i-l�w,1a«r.c<trnell.eclu!r tl�'telt'24�natt -5 70
4.2 24 CFR 58 - The regulations prescribing the Environmental Review° procedure. Linlc:
.I (l'()�- ! Lfl- b7n 1
i i�?c= e�C3&tl 1 ccfihrow s4�'I�it1e24'? l:lr7�s main 02.ttll
4.3 Section I04(b) and Section 109 of-Title I of the I lousing and Comnmdnity Development
kct of] 974 as amended
. 1X ' lf �I�I ',w' Tt. ll1 ahud�o-1 "dtI � n�00,T,ir ol!sM T ec,:r
4.4 Ihc. Fair liousmn- :'pct (42 U.S.C. 3001 -20) Reasonable Accomnmodatmons L'ncmcr the Fall,
1lousin- Act. 1�fixl�tEti� °;.lmttcl « {�'ofl3ces?fl�eo'1dhrTmry i�t.tdd�� 5t }teal F�t_n {'1
F.U. 11063 — Equal Opportunity in housing
l.11.?tid "'.: -C ,S
F.O. 11259 - Leadership Coordination of Fair Housing in Federal Pro<zranms
Ii ?ii7: tl' ti�' t1',�l ?.tlAml'eS. {' {7\rtedelc_l . e« lSt' I'! t,'(} dttlti ;�lodl %.�::'CTitit'e- {srl'I' 122��1.1,tn�1
24 CFR Part 107 - Non Discrimination and Equal Opportunity in I-IousinO Tinder E.O.
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Youth Youth Iln%en ]ne.
CDBG CD14 -12
S ti'c at}d S.cure Home filr {collier Youth 1'Itasc 11 & 111 Page 21 of' 43
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4.5 Title VI of the Civil Riolhts Act of 1964 as amended. Title VIII of the Civil R101ts Act of
1968 as amended
l�ttt?. ' tx�rtal .h€ud.:�o,� %hudhorttzlr`IIt`D �:rc %t�rotrram officcs�'fair Caual opp %pro
Li esc;`tIIIe8
4.6 24 CFR 570.601 Subpart K - The regulations issued pursuant to Executive Order 1106' )
which prohibits discrimination and promotes equal opportunity in housing.
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sec570- 602.ndf
4.7 Executive Order 11246 (`Equal Employment Opportunity "), as amended by Executive
Orders 1 1375 and 12086 - which establishes hiring goals for minorities and women on
projects assisted vyith federal funds and as supplemented in Department oh labor
regulations. F:O 11246: ht L0 V /M)C'lli tot 1 ' �tl�!thtl e -1 12 1t >.l�tml
E'O l 1375 and 12086: see item �8 below _
4.8 Title VII of the 1968 Civil Rights Act as amended by the Equal Employment Opportunity
Act of 1972, 42 USC § 2000e, c/. seq. The SUBRI C:IPIENT will, in all solicitations or
advertisements Im employ =ees placed by or on behalf of the SUBRECII'IENT. state that it
is an Equal Opportunity or Affirmative Action employer.
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4.9 24 CFR 135 — Regulations outlining: requirements of Section 3 of the Mousing, and Urban
Development Act of 1968. as amended. Compliance with the provisions of Section 3 of
the HUD Act of 1968, as amended, and as implemented by the regulations set forth in 24
CFR 135. and all applicable rules and orders issued hereunder prior to the execution of
this contract. shall be a condition of the Federal financial assistance provided under this
contract and binding upon the COUNTY. the SUBRECIPIENT and any of the
SUBR- ECIPIENT ' s Sub- recipients and subcontractors. Failure to fulfill these
requirements shall subject the COUNTY, the SUBRECIPIENT and any of the
ST1RRE..CIPIENT's Sub - recipients and subcontractors. their successors and assiLms. to
those sanctions specified by the ,, \irrecment through which Federal assistance is pro\ id-1-d.
TI)e SUBRF_,CIPIENT certifies and agrees that no contractual or other disability exists
that would present compliance„ vith these requirements.
,.
1 3c S L BREC'IYIE tiT fL -t r ' -C to citnlpl} with ell :s- "S ctlon rcctulretrtcnts and
to include the following languagge in all subcontracts executed under this Agreement:
" The work to be performed under this LTreement is a project assisted under a
protgrztm providing direct Federal financial assistance from HUD and is subject to
the requirements of Section 3 of the Housing and Uirban Development Act of
1968. as amended (l2 U.S.C. 1701). Section 3 requires that to the greatest extent
feasible opportunities for training and employment be given to low- and very
low- income residents of the project area. and that contracts for work in
connection with the project be awarded to business concerns that provide
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CDBG CD14 -12
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economic opportunities for low- and very low - income persons residing in the
metropolitan area in which the project is located."
The SUBRECIPIENT further agrees to ensure that opportunities for training and
employment arising in connection with a housing= rehabilitation (including reduction and
abatement of lead -based paint hazards). housing construction, or other public
construction project are given to love- and very low - income persons residing within the
metropolitan area in which the CDBG- funded project is located; where feasible. priority
should be given to low- and very low- income persons Nvithin the service area of the
project or the neighborhood in which the project is located, and to low- and very low -
income participants in other 1IUD pro;drams; and award contracts for work undertaken in
connection with a housing rehabilitation (including reduction and abatement of lead -
based paint hazards), housing construction, or other public construction project to
bl)SineSS concerns that provide economic opportunities for low- and very low - income
persons residing 1Nithin the retropolitan area in which the CD13G- funded project is
located; whcrc feasible, priority should be given to business concerns that provide
economic opportunities to low- and very low- income residents within the service area or
the neighborhood in which the project is located. and to low- and very low- income
participants in other HUD programs.
The SUBRECIPIENT certifies and afdrees that no contractual or other legal incapacity
gists that would prevent compliance with these requirements.
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4.10 A'e Discrimination Act of 1975. Executive Order 1 ] 063. and Executive Order 11246 Lis
amended by Executive Orders 11375, 11478. 12107 and 12086.
Age Discrimination Act of I97"? -
11063:htti?: V?ortal.hud L) ")% hudnortal/II1'D arc of(ices'1EIir housinL, coll:tl o
n l ri 1:: �a t; 1"W". : ()C),)
11246: 11istorv135th /thcl4)ty;'CC-1 Id46.htntl
11375: Amended by FO 11478
11478: http' i 1- Wlsic codif +Cat1C7n I'.`v " ,ut, l 1-i 7 i.1'anfl
12107: !Ittl? : }`lllt.aT'Chti`tS.; {jyifC' l .Z;71 -r:.t 1.; ter' (tdliIC3110Ti "e:\t' L i� - { ?rLT i' i i�)I.t ?t ? ? ?1
11)06: I:tt ?� rOts�,'.tii'.111G '4 t',�1;iC.!E."sl[-t "CC T t'c'T C 1th11C:1i1f1`I i "il}tt'l'- {1t'�? I'`I�I�rt. ";tt'1
4.11 Contract Work Hottrs and Safety Standards Act. 40 USC 327 -332.
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4.12 Section -;04 ofthe Rehabilitation Act o1' 1973. 29 USC 776(b) (5). 24 (1 R 370.614
Subpart K.
Section 504'
29 USC 776: !IttP 1 tt* 1i ?c'til� Ct ?t1?'tI4C()J ' ?C-7- (),11t' i(
24 CFR 570.614:
4.13 The americans with Disabilities Act of 1990
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4.14 Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as
amended. r:alostate`ua'index.htm
4.15 29 CFR Parts 3 and 5 - Rei-Tulations which prescribe the payment of prevailing waues and
the use of apprentices and trainees on federally assisted projects as mandated by the
Davis -Bacon Act. HUD Form 4010 must be included in all construction contracts funded
by CDBG. (Secs 42 USC 276a and 24 ClIR 135.11(c).
29 CFR Part 3 - Contractors and Subcontractors on public building or Public Work
Financed in i hole or in part by I_,oans or Grants from the United States -
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29 CFR Part 5 - Labor Standards Provisions Applicable to Contracts Covering Federally
Financed and Assisted Construction (Also Labor Standards Provision Applicable
...Subject to the Contract Work Hours and Safety Standards Act)
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Exeeutive Order 11914 - Prohibits discrimination with respect to the handicapped in
federally assisted projects. l�ttp: 1/ ���,��- presidCncv.ucsb.edu %�� s!index.Iahr� ?t�id =23675
4.16 Executive Order 1 1625 and U.S. Department of Housing and Urban Development
Circular better 79 -45 - which prescribes goal percentages fvr participation of minority
businesses in Community Development Block Grant Contracts.
F.O. 11625 Prescribing additional arrangements for developing and coordinating a
national prod -ram for minority business enterprise l Ott.,`,'' �� ,v�.zv.nlbd��.t��ov.'I7ocle!333
MUD Circular Letter 79 -45: No reference found
4.17 The SUBR.hCIPIENT agrees to comply with the non - discrimination in employment and
contracting opportunities laws. regulations, and executive orders referenced in 24 CFR
570.607, as revised by Executive Order 13279. The applicable non - discrimination
provisions in Section 109 of the HC:DA are still applicable_
._4 CFR 170,607: iit 1� F�i1 \ti._'j�:!.1�:)A' j ltit .�r�� i ��l�f�`�E�lf� tl'tl�� 71� I�'� �.�� �� ��t�.0-
l_,.0. 1 12 1i): '.lil l °d t;.,r It, L',C! Ii '1 } ?Cl .1''1''n
4.18 Public Lavv 100 -430 - the Fair Housing Amendments Act of 1988,
4.19 24 CFR 84 'ntform A minlstrative R,equlr meats for Grants and Aurcemcuts with
Institutions of Ili ,her Education. Hospitals and Other 'lion- Profit Oraanizations and
specified by the following; subsections: hllr ' %���i�v.la�v.colntll.e lu cfr'text ? l t lrt- l
• Subpart FA — General:
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• Subpart B — Pre -Award Requirements, except for 84.12. Forms for Applying for
Federal Assistance;
• Subpart C — Past -A „ard Requirements, except for:
o Section 84.22. Payment Requirements- Grantees shall follow the standards of
85.20(b)(7) and 85.21 in making payments to SUBRECIPIENT:
o Section 84.23, Cost Sharing and Matching:
o Section 84.24_ Program Income — in lieu of 84.24 CI)BG SUBRECIPIENT
shall follow 570.504:
o Section 84.25, Revision of Budget and Program Plans;
o Section 84.32, Real Property — In lieu of 84.32, CDBG SUBRECIPIENT shall
fellow 570.505;
o Section 8434(8), Equipment — In lieu of the disposition provisions of 84.34(p)
the following applies:
• In all cases in which equipment is sold. the proceeds shall he prograr»
income (pro -rated to reflect the extent to Ni hich CDBG funds were
used to acquire the equipment); and
• Equipment not needed by the SUBRI"CINENT for CDBG activities
shall be transferred to the recipient for the CI)BG program or shall be
retained after compensating the recipient;
o Section 84.51(b), (c), (d), (e), (f) and (h), Alonitoring and Deporting Program
Performance:
o Section 84.52. Financial Reporting:
o Section 84.53(b), Retention and Access Requirements for Records. Section
84.53(b) applies t ith the following exceptions:
■ The retention period referenced in 94.53(h) pertaining to individual
CDBG activities shall be three years; and
• The retention period starts from the date of submission of the annual
performance and evaluation report, as prescribed in 24 CFR 91.520. in
which the specific activity is reported on for the final time rather than
from the date of' submission of the final expenditure report for the
award:
o Section 84.61, Termination - In lieu of the provisions of 84.61. CDI'G
StIBRECIPIENT's shall comply with 570.50 3)(b)(7); and
• Subpart 1:) — :� ftcr- the - Award Requirements — except fM 84.71. Closeout I'roc .dares
4.20 24 CI-T', 85 - Achninistrative Requirements for Grants and Agr-eernents to State and Local
Gover>uncnts shall be followed for sub recipients that are goverrunental entities. l ^.{n!
4.21 lmnu.-.z ;tion DeiOrm anal Control Act of”, 986
4.22 Prohibition 01' Gifts 'vo County Employees - No organization 01, individual shall oiler or
give, either directly or indirectly, any favor, gift, loan, fee, service or other item of -value
Youth I laves tile.
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to any County employee. as set forth in Chapter 112. Part III, Florida Statutes. Collier
County Ethics Ordinance No. 2004 -W,. as amended. and County Administrative
Procedure 531 1. Florida Statutes -
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Collier Countv -
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4.23 Order of Precedence - In the event of arty conflict bet,-veen or among the terms of any of'
the Contract Documents, the terms of the ,Agreement shall take precedence over the terms
of all other Contract Documents. except the terms of' anv Supplemental Conditions shall
take precedence over the Agreement. To the extent any conflict I'll the terms of the
Contract. Documents cannot be resolved by application of the Supplemental Conditions. if
any, or the Agreeincrlt. the conflict shall be resolvcd by imposing the more strict or costly
oMIL,ati011 Under the Contract DocUTnerlts Upon the Contractor at OWTler s discretion.
4.24 VCnuc -Any suit of action brought by either party to this Agreement against the other
party relating to or arising Out of this Agreement must be brought ill the appropriate
federal or state courts in Collier County, FL which courts have sole jurisdiction on all
such matters. (No reference required for this itern).
4.25 Dispute Resolution - Prior to the initiation of any action or proceeding permitted by this
A_,rcement to resolve disputes bemeen the parties, the parties shall slake a good faith
effort to resolve any such disputes by nc�aotiation. Any situations when ne_otiations.
litigation and /or mediation shall be ettended by representatives of SUBRECIPIENT with
full decision - making- authority and by COUNTY'S staff person Avho Nvould slake the
presentation of any settlement reached during negotiations to COUNTY for approval.
Failing resolution, and prior to the commencement of depositions in any litigation
between the parties .wising out of this Agreement. the parties shall attempt to resolve the
dispute through Mediation before an aireed -upon Circuit Court Mediator certified by the
State of Florida. Should either part~, fail to submit to mediation as required hereunder.
the other party may obtain a Court order requiring (mediation under § 44.102. 1.7oriLha
S'lcrt?.rres. Iltc litigation arishig out of this Agreement shall be Collier County. 1'lorida, if
in state court and the tiS District Court. 20x' Judicial Court of Florida. if in tcdcral court.
13Y EXIT'RING INTO THIS AGREEMENT. COLLIER COUNTY AND THE
St'1)RF'CIPII:NT EXPRESSLY WAIVE ANY RIGHTS FI-TIIER PARTY 'MAY HAVE
TO :A TRIAL. BY JURY OF ANY C'IV'IL LITIGATION RELATED TO, OR .ARISING
OUT OF. THIS AGRIENIENT.
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4.26 The StJ713RECIPIENT agrees to comply with the following, requirements:
a. Clean Air Act, 41 USC 7401. et seq. 401
b. Federal Water Pollution Control Act, 13 USC 1251, ei sect, as amended. -
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4.27 In accordance with the requirements of the Flood Disaster Protection Act of 1973 ( 42
U'SC 4002 and 24 CFR 570.605 Subpart K), the SUBREC:IPIENT shall assure that for
activities located in an area identified by YE_?v4A as having special flood hazards. flood
insurance under the National Flood Insurance Program is obtained and maintained, if
appropriate. a letter of map amendment (LOMA) may be obtained from FEMA. which
would satisfy this requirement and/or reduce the cost of said flood insurance.
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4.28 The SUBRECIPI I:N'I' aarces that any construction or rehabilitation of residential.
structures with assistance provided under this contract shall he subject to HUD Lead -
Based Paint Poisoning Prevention Act found at 24 CFR 570.608, Subpart K.
iC?I- r11.i7`le`:1-
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4:3.1.1.3.4.1 1.1.9& idno =24
4.29 The SUBRECIPIENT agrees to comply tiwith the Historic Preservation requirements set
forth in the National I listoric Preservation Act of" 1966. as amended (16 U.S.C. 470) and
the procedures sot forth in 36 CFR Part 800, Advisory Council on Iistoric Preservation
Procedures for Protection of I Iistoric Properties, insofar as they apply to the performance
of this aureement.
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itlx'c =ccfr� ts2l ;'eclrbro � °sc "iit1e36 3iicfr800 main 02.tp!
In general. this requires concurrence from the State Historic Preservation Officer for all
rehabilitation and demolition of historic properties that are fifty- years old or older or that
are included on a federal, state t oi- local historic property list.
h \;1�
tt27. '1�.i12,s,L'o.',hl'rto1 -\ local -h,k\ nl,n<21066J)IT77
4.3 0 The SUBIZLCIPIENT must certify that it will provide drug -free workplaces in
accordance with the Drug, - Fret.= N orkplace Act of] 989 (41 USC 701).
t:`,''.i }e 7, frl. tt " {li,l�'- i__- l�tUa).1�1�_ .__i�1'`_,11)CI7. '1?..1.?rt;' -iQ' 11
4.31 The SUBRECIPIENT certifies that neither it, nor its principals, is presently debarred,
stlsptnided, proposed 1')r debarment. declared ineligible. or voluntarily excluded from
participation in this transaction by any Federal Department or agency: and. that the
SL "BIZECIPIF.NT shall not l:nov,�in venter into any lower tier contract. or other covered
transaction, with a person who is similarly debarred or suspended from participating in
this co\ cred tr tnSaC11017 as outlined in 2'4 CI- "1Z 570.609. Subpart K .
7clx G o 2 Sll 0 1) ` i2s,22d8 0 8.)? 8 b 1 6_C 71 2
4:3.1.1.3.4.1 1.1.1(),:ldno =24
4.32 The SLJBIZECIPIENT agrees to comply with the follo «ring OMB Circulars whichever is
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Sit- aund S,;C 1-Ion "or Co?i;�:r 1 *cuth PI ,e it & 111 Pagc, 27 of 43
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11/18/2014 16.D.4.
applicable. and agrees to adhere to the accounting principles and procedures required
therein, utilize adequate internal controls. and maintain necessary source documentation
for all costs incurred.
States, local goveriuncnts. and Indian Tribes follow:
• A -87 for Cost Principles
• A -102 for Administrative Requirements
F..ducational Institutions (even if part of a State or local government) follow:
• A -21 for Cost Principles
• A -110 for Administrative. Requirements
Non- Profit Or_ =anizations follow:
• A -172 for Cost Principles
• A -1 10 for Administrative Requirements
OMB Circular A87: v" v, 1,1087 2000
OMB Circular A102 :httn: ,'N \ N +llitci�crts K cry �mh circultzls a10?'
O �1B Circular A21:httt,. r;�� 4ti� ��l�itc. l�r.��csc.��oti;'or,tb�circulars x021 2004'
OMB Circular AI 10:http: / /WNV =r .XV111teltouse.trovlomh /circulars a1 1 Cl'
OMB Circular Al 22: http:!'ivw Ny.v, hitchouse.LoNyomb! circulars a122 ')004/
4.3 3 Audits shall be conducted annually and shall be submitted to the COUNTY one hundred
eighty (180) days after the end of' the SUBRECIPIENT 's fiscal rear. The
SUBRECIPIENT shall comply with the requirements and standards of OMB A-]33,
Audits of States. Local Governments, and .lion - Profit Organizations. If this Agreement is
closed out prior to the receipt of an audit report. the COUNTY reserves the riff -;ht to
recover any disallowed costs identified in an audit after such closeout.
11tt fVUL11",' H l 1 :.'On1t' 1_
1 - }ianc�
Clarification of Eligible Audit Costs
The Amendment to 921206(d)()) clarifies that eligible costs of a project audit include the
cost certification of costs performed by a certified public accountant. This has a1xrays
been an cligible cost: the amendment clarifies and codifies this.
I11?l % vvv, y'.co-lt f eci,I- tI1'Yt' \t 4'`i� ?E "}f�
4.34 Any real property acquired by the ti1TRECIPIENT for t11e pUrpose of' carrvino on the
projects stated herein, and approved by the COUNTY in accordance with the 1-inif;1711
Relocation :assistance and Real Pro nt"i -tv Acquisition Policies Act ,:,f 1970 and 49 CFR
74.101, shall be subject to the provisions of CDBG includinu, but not limited to, the
provisions on use and disposition of property. Any real property xvithin the
5U1>I:F:CIPIENT control. which is ac quircd or unproved in whole or part with CDB_ G
funds in Bess of :525.000, must adl-c c. to till- CDBCi Rc«ulations at 24 CFR 570.505.
_.`''
l: 6 14.CO111 VICP5 7 {) -�( }, -use
4.35 As provided in § ''57.1 ?3,117oricia S,,xwes by entering into this Agreement or performing.
Youth Ilavt:n Inc.
CDBG CD 14-12
Safe and s cure Horn. for( E., 1'outl; Pha"o 11 .l I11 I'c, "c 28 of 4?
Packet Page -1486-
11 /18/2014 16. D.4.
any work in furtherance hereof. the SUBRF CIPIENT certifies that it.. its affiliates.
suppliers, subcontractors and consultants who will peribun hereunder, have not been
placed on the convicted vendor list maintained by the State of Florida Department of
Management Services within the 36 months immediately preceding the date hereof. This
notice is required by § 287.133 (,) (a), Florida , willies.
l;ttn_';'��;� ��.la��ser�er.cotn!la��' state 'Ilori�l�i'statutes�fl<�rida statutes
4.36 No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or atteanpting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a TvIember of Congress in connection with the awarding of any�Federal
contract, the making of any Federal --rant, the making of any Federal loan, the entering
into of any cooperative agreement. and the extension, continuation. renewal, amendment,
or modification of any Federal contract. ,grant. loan, or cooperative agreement.
11' any funds other than Federal appropriated funds have been paid or «rill be paid to any
person for- influencing or attempumg to influence an officer or employee ofany agency. a
Member of Congress. an officer or employee of Congress, or an employee of a Member
of Con <zress in connection with this Federal contract, grant, loan, or cooperative
agreement. the undersigned shall complete and submit Standard Form- I..I.I,, "Disclosure
Form to Report Lobbying," in accordance: with its instructions.
The undersi(.!ned shall require that the language of this certification be included in the
av,,ard documents for all sub- avVards at all tiers (including subcontracts. sub- _rants,
contracts under i_,rants, loans, and cooperative agreemfents) and that all SUBRECIPIENTS
shall certifv and disclose accordin«ly.
4.,7 Travel reimbursement will be based on the L-.S. General Services Administration (GSA)
per diem rates in effect at the time of travel.
4.38 An% rule or regulation determined to be applicable by IIUD.
4.3t) Florida Statutes 713.20. fart 1. Construction Liens
htltr i�:' �i' ta. t�' x._. �'_ atE'. t1. 1 ::��`tttL�.�'S /x_1t1C'•,,�.11't a'�t7rl 11,t)u� -1):.:7ltli' ``t�l,t. ,.` � 1�1. I �O {t-
4A Florida Statutes 119.())1 Records I:etention
4.41 Florida Statutes. 1 l 9.071. Contracts and Public Records ll
141 V; 7')`�!),'`
Youth I taven Inc.
CI)BG cm-1 -12
S afe and secure home for Collier Youth Phan, 11 & Ill Pa <L "1- 29 of 4')
Packet Page -1487-
11/18/2014 16.D.4.
Signature Page to Fallow
Remainder of Page Intentionally Left Blank
Youth I12Nc -11 Inc.
CDBG CD
Site and S: Cure Home Cur Collier Youth 1' #t :: 11 d: III PaL,e ,0 of =
Packet Page - 1488 -y=�
11 /18/2014 16. DA.
IN NVII'NESS WHEREOF. the SUBIO'CAPIENT and the County. have each.
respectively. by an authorized person or agent. hereunder set their hands and seals on the date
first written above.
ATTEST:
DWIG I IT L. B ROCK. CLERK
DCJILlt)° Clerk
(SEAL)
witness,/
Nani6 and Title
I
BOARD OF COUNTY COMNIMIONERS OF
COLLIER COUNTY, FLORIDA
By:
TOM I IENNING, CI IAIRMAN
YOUTH HAVEN., INC.
Bv: -2
JANII--'SJES S EL✓. PRESIDENT
YOUFFI-I HAVFN INC.
Name and Title
Approved as to form and le-alitv:
,Fe n n ii- a. Ale; I �ped' i o
Assistant County Attorney
YouthlIncil Inc.
CDBG (T) 14-12
SaE- Lind It Imuc Ibr Coil ik:r Youth Ph,: ,, 11 &1 U Page ')1 (A'43
Packet Page -1489-
11/18/2014 16. DA.
PART V
EXHIBITS
EXHIBIT "A"
INSURANCE REQUIREMENTS
The SUBRECIPII;NT shall furnish to Collier County, c/o Community and Human
Services Department. 3339 E. Tamiami Trail, Suite 211. Naples, Florida '34112, Certificates) of
]nsurance evidencing insurance coverage that meets the requirements as outlined below:
%Vorkers' Compensation as required by Chapter 440. F7oricio Statr1tes.
2. Commercial Gcneral Liability including products and completed operations
insurance in the amount ol'$1.000,000 per occurrence and 52,000,000 aggregate.
Collier County must be shown cis an additional insured with respect to this
coverage.
3. Automobile Liability Insurance covering all owned.. non- o-wiled and hired
vehicles used in connection with this contract in an amount not less than
$1,000,000 combined single limit for combined Bodily hnijury and Property
Damage. Collier County shall be named as an additional insured.
DisIGV` STAGE: (IF APPLIC CULL)
In addition to the insurance required in 1 — 3 above. a CeI-tificate of ]nsurance must be
provided as follows:
4. Professional Liability Insurance in the name of the SUBRECIPIENT or the
licensed design professional employed by the SUBRECIPIENh in an amount not
less than $1.000.000 per occurrencelS 1.000.000 aggregate providing for all sums
which the SUB RECIPIENT and`or the design professional shall become ltn ally
obligated to pay as damages for claims arising out of the services perf'Ortned by
the SUBR'ECIPIENT or any person employed bN the SUBRECMIENT in
correction with this contract. This insurc.ncc shall be maintained for a period of
two (2) years after the ceriilicate of Occupancy is issued. Collier County shall he
named as an additional insured.
CONSTRUCTION
In addition to the insurance required in 1 — 4 above. the SUBRL.C11TANT shall provide or
cause Its `subcontractors to provide original ;ertlircates Indictting; th; follo,vtng types cif
insurance coyeratgc prior to any construction:
�. Comple=ted Value Builder's Risk Insurance on an "All Risk- basis in an amount
not less than one hundred t I00`?oj percent of the insurable value of the buildinL,(s)
Youth Hav en Inc.
CDBG C'D 14 -I 2
Sa('e anal Secure tkmtr (i>r C'o'licr t'cn; -1 Ph��sc t1 ill PaLC 32 of 43
Packet Page -1490-
11 /18/2014 16. D.4.
or structure(s). The policy shall be in the name of Collier County and the
SUBRECIPIENT.
6. In accordance with the requirements of the Flood Disaster Protection Act of 1973
(42 U.S.C. 4001), the SUBRECIPIENT shall assure that for activities located in
an area identified by the Federal Emergency Management Agency (FEMA) as
having special flood hazards, flood insurance under the National Flood Insurance
Program is obtained and maintained as a condition of financial assistance for
acquisition or construction purposes (including rehabilitation).
OPERATION /MANAGEMENT PHASE (IF APPLICABLE)
After the Construction Phase is completed and occupancy begins, the following insurance
must be kept in force throughout the duration of the loan and/or contract:
7. Workers' Compensation as required by Chapter 440, Florida Statutes.
S. Commercial General Liability including products and completed operations
insurance in the amount of $1,000,000 per occurrence and $2,000,000 aggregate.
Collier County must be shown as an additional insured with respect to this
coverage.
9. Automobile Liability Insurance covering all owned, non -owned and hired
vehicles used in connection with this contract in an amount not less than
$1,000,000 combined single limit for combined Bodily Injury and Property
Damage. Collier County as an additional insured.
10. Property Insurance coverage on an "All Risk" basis in an amount not less than
one hundred (100 %) of the replacement cost of the property. Collier County must
be shown as a Loss payee with respect to this coverage A.T.I.M.A.
11. Flood Insurance coverage for those properties found to be within a flood hazard
zone for the full replacement values of the structure(s) or the maximum amount of
coverage available through the National Flood Insurance Program (NFIP). The
policy must show Collier County as a Loss Payee A.T.I.M.A.
Youth Haven Inc.
CDBG CD 14-12
Safe and Secure Home for Collier Youth Phase 11 & III Page 33 of 43
Packet Page - 1491 -
C�1C
11 /18/2014 16. DA.
EXHIBIT "B"
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
REQUEST FOR PAYMENT
SECTION 1: REQUEST FOR PAYMENT
Sub recipient Name: Youth haven. Inc.
Sub recipient Address: 7967 Whitaker Road. Naples. FI, 34112
Project Name: Safe and Secure Home for Collier Youth Phase 11 & III
ProJect No: CD14-12 Payment Request #
Total Payment minus Retainage:
Period of : Availability:
Period for which AL,1-iicN7 has incurred indebtedness: throuuh
SECTION 11: STATUS OF FUNDS
I .
Chant Amount Awarded
2.
SLIM of Past Claims Paid on this Account
3.
Total Grant Amount Awarded Less Sum Of
Past Claims Paid oii this Account
S
4.
AnIOL1111 oi']')j-cN,Ious Unpaid Requests (11,41mis IZetainaue)
S
5.
Amount of oday's Request
S
6.
10°,a Rctainaue Amount Withheld
7.
Current Grant Balance (Initial Grant Amount
Awarded 1,CSS SLIM of all requests)
I C,-rti!'N: thcIt this request f01'j)a\mcnt has been made In accordance with the terms and conditions of
the Aurecri-icnt be-ix.veen the COUNTY and LIS ris the SUBkECIPIE.\'I'.'J-o the best ofmN Ik1-,o%\1--dLe
and belief. all grant requin.mi'llits have been lollowed.
SiLmatUre
Title
Authorizing Grant Coordinator
Su")CI-visor
(approval required $15,000 and above)
Youth I IaN en Inc.
CINIG CD14-12
Safe and SeCLUV I 1011hr f0l' Colkl Youth PhaSC 11 ", HI
Date
Authorizing Grant AccOUMMII
Department Director
(approval required S 15.000 and above)
1) a �-, e 34 of 43
Packet Page -1492-
EXHIBIT "C"
RFPQRTTNG SOIE,DUI.F
11/18/2014 16.D.4.
The SUBRECIPIENT shall submit quarterly reports to Grantee based on the following schedule.
Reports shall be submitted according to this schedule as Iong as this Agreement is in force:
Activity Reporting, Period
Rc port Due Date
October I" — December 31
January 10"
Janua , 31 "— March 3l"
A riI 10 "'
April 1 "' — June 301'
July 10"
Jule I "— September 30 "'
I October 10 "'
SUBRECIPIENT AGREEMENT
YOUTH HAVEN, INC
SAIL AND SECURE HOI IE FOIL COLLIER YOUTH PHASE 11 & III
Date Submitted:
Activity Reporting Period:
('ortact Per sot;:
Telephorne:
Email:
IA? A 1
1, Activity Status or Nlilestones — describe am- significant actions taken or outcomes
achieved during this reporting period.
?. Future Actions — xviiat significant actions or outcomes are expected during the next
rcporting period'
Youth } -3n :n Inc.
CNIG CD 14-12
Snit ,tnd Sc�urc li<gm; %�r Cu!lir* Youth Yhasc t. lit Paige 3J of 43
Packet Page -1493-
11/18/2014 16.D.4.
3. Obstacles — describe any potential obstacles, challenges. or issues that may cause delay.
ACTIVITY STATUS
Complete the following information by entering the appropriate numbers for this reporting
period in the tables below. Do not duplicate information from previous reporting periods.
Activity
Phis Reporting, Period
No. Active Projects
\ \'Bite
No. Projects Com leic
No. Pro aerties Demolished
No. Properties Sold
r Asian
�Amencan Indian or Alaskan Native
TOTAL
HOUSLIIOI.D INFORMATION
Complete these tables to those. householCIS assisted during tli:s reporting period.
I- Iousehold Data
"Phis Reporting Period
No. Extremely -Lorne Income I- louseholds (0 -30% ANI1)
\ \'Bite
N 7. \,'ere- -Love Income households (3I -50% ANJI)
No. Low- Income I iouscholds (31 -80% ANTI)
No. Modcrate- Income I]oUSCII011dS(SI- 120 °,o AMI)
r Asian
�Amencan Indian or Alaskan Native
No. I -emale Mead MA Households
TOTA L.
RAC'F AND ETHNIC ITY 111" EFICIAI'll. S
Race
Total
No.I -- Iispanic
\ \'Bite
Black or African American
r Asian
�Amencan Indian or Alaskan Native
—
Native I lawaiian or !Other Paci; is Islander
_
f'ICrl17InidI'ln AI<Ska ,31'I eey2d\\'Mlle
-
j Asian and White
Black,'Afldcan American and \V'bite
American Indian/Alaskan Native awl Black African American
Other '6,1111- Rac;n]
COTAL
�—
Youth Hai Cn Inc.
CDBG CD14 -12
Safe and Secure ]Joii Cor Collier Youth Phase 11 & lu Paz-'e 36 of-43
Packet Page -1494- r �`
EXIMIT "D"
QUARTERLY PERFORMANCE REPORT DATA
GENERAL
11/18/2014 16.D.4.
Grantee is required to subn -iit to IIUD, through the Integrated Disbursement and Information
System ("IRIS ") Performance Reports. The County reports information on a quarterly basis. To
facilitate in the preparation of sucli reports, Subrecipient shall submit the information contained
herein within ten (10) days of the end of each calendar quarter.
QUARTERLY PROGRESS REPORT
Sub- recipients: Please fill in the following shaded areas of the report
Agency Name: Youth Haven, Inc. Date:
Project Title: Safe and Secure Horne for Collier Youth Phase It R 11I
Alternate
Program Contact: Stephanie Jinx Liggett, Executive Director Contact:
Telephone Number:
'REPORT FOR QUARTER ENDING: (check one that applies to the
corresponding grant period): p 12/31/14 ❑3131/15 006130115 ❑ 9;30/15 I_i
Please take note: Each quarterly report needs to include cumulative rata beginning from the start of the agreement date.
1
Please list the outcome goat(s) from your approved application & sub - recipient agreement and indicate your progress in meeting
those goals since the beginning of the agreement.
A. Outcome Goats: list the outcome goal(s) from your approved application & sub - recipient agreement.
Outcome 1: Design and Permitting activities completed by April 2015
Outcome 2: All landscaping completed by January 2016
Outcome 3: Provide for a lien the property in the amount of CDBG assistance
Outcome 4: 50% of grant funds expended by July 31, 2015 and 75% expended by December 31, 2015
Outcome S: All upgrades must be fully completed and begin serving beneficiaries by March 31, 2016
YOULh Ihl�en Inc.
CDBG CD 14 -12
Sad: and, Secaire I Io.nr for Collier Yoani� C'ha;c I; &111 1 uage ?7 C? f 4 3
Packet Page -1495-
11/18/2014 16.D.4.
2.
3
Is this project still in compliance with the original project schedule? If more than 2 months behind schedule, must submit a new
timeline for approval.
Yes No
If no, explain:
Since October 28, 2014, of the persons assisted, how manv.._.
a. ...now have new access (continuing) to this service or benefit? 0
b. ..now has improved access to this service or benefit? 0
C. ... now receive a service or benefit that is no longer substandard? 0
TOTAL- 0
4.
What funding sources are applied for this period I program ear?
Total
$ Entitlement 5
Total Other Funds Funds -
Youth I laven Inc.
CI ?ECG CD 14-12
Safe :nd Secure} Ivrne Jor Co'l rr Youth MwNr , II ct III PttL'e 38 of 43
Packet Page -1496-
S
S
Section 108 Loan Guarantee
HOPWA
Other Consolidated Plan Funds
-
CDSG
$
S
Other Federal Funds
-
ESG
S
S
State 1 Local Funds
HOME
Total
$ Entitlement 5
Total Other Funds Funds -
Youth I laven Inc.
CI ?ECG CD 14-12
Safe :nd Secure} Ivrne Jor Co'l rr Youth MwNr , II ct III PttL'e 38 of 43
Packet Page -1496-
11/18/2014 16.D.4.
5.
What is the total number of UNDUPLICATED clients served this quarter, if applicable?
Atxised Children
a.
Total No, of adult females served
0 Total No. of females served under 18:
0
b.
l otal No. of adult males served:
0 t otal No, of males served under 18
0
0
TOTAL:
0 TOTAL:
0
C.
Total No. of families served:
0 Total No. of female head of household.
0
6.
What is the total number of UNDUPLICATED clients served since October. ifapplicable?
a.
Total nurnher of adult females served:.
0 ' Total number of females served under 18'
O
b.
Total number of adult males served:
0 l otal number of males served under 18.
0: .
TOT AL;
0 TOTAL:
0
C. Total No. of families served: 0 Total No. of fern ale head of household: 0
Complete EITHER question 47 OR 48. Complete question #7 if your program only serves clients in one or more of the listed HUD PrL:.umed
Benefit categories. Complete question 48 if any client in your program does not fall into a Presumed Benefit category_
DO NOT COMPLETE BOTH allESTIO 4 7 AND 8.
7. PRESUMED BENEFICIARY DATA 8. OTHER BENEFICIARY DATA INCOME RANGE
Indicate the total number of UNDUPLICATED_ indicate the total number of LLNUUE1 'r-ALPO persons
persons served since October 1 who fall into
each presumed benefit category (fire total served since October 1 who fail into each income
category (the fot<rt should equal the iota! in question 316)
should equal the lotal in question its) :
Report as:
0
Atxised Children
0
Homeless Person
0
Battered Spouses
0
Persons wl I- If,/,ADS
0
Elderly Persons
0
Veterans
•
Chronically/ Mentally ill
•
Physically Disab €ed Adults
•
Other -Youth
TOTAL: O
TOTAL:
Report as:
0
Extremely low Income (0-301%)
0
Lew Income
0
t0oderate Income (514W %)
0..
Above Moderate Income ( >80 %)
TOTAL: 0
S. Racial & Ethnic Data: I (if applicable)
Please indicate how many UNDUPLICATED clients served since October tall into each race category. In addition
to each race category, please indicate how many persons in each race category consider themselves Hispanic
(Total Race column should equal the total cell).
RACE ETHNICITY
White
: Cf whorn how r ?inn • areo i�1.:'rr
b.mcrican
0
Atiian
O.
,/u�7oncaa to +ra n!A a=..�k� Native
0
Native Hawaiian/Other Pacific islander
O
Amen-an indiantAlaskan Nat!vc & White
0
Black /Afr!ran Pancrican & VInite-
O
a T!. IndlanhNaska Native & Black/African fvn.
::0.
ether t a!Iti- racial
0
Other
0
TOTAL:
0
Name:
-T life
of whorn, how many are Hispanic?
0 of s- -horn. how rr.any are Hispanic?
0... of whom. now many are Hispanic?
0
: Cf whorn how r ?inn • areo i�1.:'rr
0
of whrn, how many are Hispanic?
0
of wham, how many are Hispanic?
0
of whorn, how many are Hispanic?
0
,':;; of whom, how many are Hispanic?
0
of whom, how many are Hispanic?
0
Of vthom, how Many aria hftspan!c?
0
TOTAL HISPANIC
Signature_
roar typec name here represertzs your
signature
YoutllIlaven Inc.
CDBG CD1.1 -12
S;tfc mnd Scct.rc Hoin, for COHiCr YOU11 -1 1'l:2,,_ 11 L' 111 Pa—,,e 9 of 43
Packet Page -1497-
EXHIBIT "F"
INCOME CERTIFICATION
INS'IRLICTIONS
11/18/2014 16.D.4.
Submit completed form, including appropriate supporting documentation, to Grantee to obtain
approval prior to direct assistance associated with this Agreement to an eligible person or
household.
Effective Date:
A. Household Information
1lIembcr
Names —All Household Members
ftelationshi}�
Age
I
7
5
4
if line B(a) Is (realer than _$- 5.000. lrrultWIN that amount bti the 1 -ate specified
l
7
B. .Assets: All Household Members, Including Minors
A'iember
Asses Description
Cash Value
Income
from Ascot
1
5
Total Cash Value of Assets I3(a)
Total Income horn Assets I3(t,j
if line B(a) Is (realer than _$- 5.000. lrrultWIN that amount bti the 1 -ate specified
by I IUL) (ippllcabic nite 7.( }0 %0) hires cnteI- results in B(c )_ otll nN Ise loave
glans:. Brcl
Youth Maven Inc.
CDRG CD 14-12
Sa €c anal Secure I Ionic for Collier `.'oath Phasc 11 K Ill L a(,C 40 of
Packet Page -1498-
11/18/2014 16.D.4.
C. Anticipated Annual Income: Includes Unearned Income and Support Paid on
Behalf of Minors
Member
Wages l
Benefits l
Public
Other
Salaries
Pensions
Assistance
income
(include tips,
commissions,
.Asset
bonuses, and
Income
overtime)
(Enter the
`
treater of
box B(b) or
3
box B(c),
4
_
above, in
5
box C(e)
7
8
Totals
(a)
(b)
(c)
(d)
(e)
—
Enter fatal of items C(<,) through C:(e).
This amount is the Annual Antici gated household Income.
D. Recipient Statement: The information on this form is to be used to determine maximum
income for eligibility. 1.1we have provided. for each person set forth in Item A. acceptable
Verification ofcurrent and anticipated annual income. I /wv certify that the statements are
true and complete to the Best of my /our knowledge and belief and are Uiti'en under penalty
oC pe:_j ury.
WARNING: Florida Statutes 817 protide> HMI vvilli'ul false st:atcmcnts or nu cOMMIin21 income and aisscts or
lia'Ibdities relatino to firnancial condition is a Ill isdcnmeanor of the first ckuree and is puni -Qmblc h) fines and imprisonment
prov ided under S. 775.082 and 775.083.
Siunature of Head of Household Date
Signature of Spouse or Co- 1-HCad of HOUS`„ hold
Adult Household Member (if'applicabi;:)
:adult 1- lousehoid Member (it'applicable)
Youth I lav Cn Ina.
Cl )13C; CD14 -12
Safc and secure Novae iOr P a,-,e 41 o f -r?
Packet Page -1499-
Lute
Date
Date
11 /18/2014 16. D.4.
E. CDBG Grantee Statement: Based on the representations herein, the family or
individual(s) named in Item A of this Income Certification is /are eligible under the
provisions of the CDBG Program. The family or individual(s) constitute(s) a:
Very -Low Income (VLI) Household means and individual or family whose
annual income does not exceed 30 percent of the area median income as
determined by the U.S. Department of Housing and Urban Development with
adjustments for household size.
(Maximum Income Limit $ ).
Low - Income (LI) Household means and individual or family whose annual
income does not exceed 50 percent of the area median income as determined by
the U.S. Department of Housing and Urban Development with adjustments for
household size.
(Maximum Income Limit $ ).
Moderate - Income (MOD) Household means and individual or family whose
annual income does not exceed 80 percent of the area median income as
determined by the U.S. Department of Housing and Urban Development with
adjustments for household size.
(Maximum Income Limit $ 1.
Based upon the (year) income limits for the Naples -Marco Island Metropolitan
Statistical Area (MSA) of Collier County, Florida.
Signature of the CDBG Administrator or His/Her Designated Representative:
Signature
Date
Printed Name Title
F_ Household DAta
Number of Persons
By Race / Ethnicity
B_ Age
Native
American
Asian
Black
Hawaiian or
White
0—
Other
26—
41—
62+
Indian
Other Pac.
25
40
61
Islander
Hispanic
Non -
His anic
NOTE: Information concerning the rate or ethnicity of the occupants is being gathered for statistical use only. No beneficiary is
required to give such information he or she desires to do so, and refusal to give such information wilt not affect any right he or
she has to the CDBG program.
Youth Haven Inc.
CDBG CD 14 -12
Safe and Secure Home for Collier Youth Phase If & ]if Page 42 of 43
Packet Page -1500-
11/18/2014 16.D.4.
EXHIBIT "F"
ANNUAL AUDIT MONITORING REPORT
OMB Circular A -133 Audits of States, Local Governments, and Non - Profit Organizations requires the Collier
County Community and Human Services Department to monitor our sub recipients of federal awards and
determine whether they have met the audit requirements of the circular and whether they are in compliance
with federal laws and regulations. Accordingly, we are requiring that you check one of the following, provide
all appropriate documentation regarding your organization's compliance with the audit requirements, sign
and date this form.
Fiscal Year
Subrecipient Name
Period
Total State Financial Assistance Expended during
$
most recently completed Fiscal Year
Total Federal Financial Assistance Expended during most
7
$
recently completed Fiscal Year
Check Appropriate Boxes
We have exceeded the $500,000 federal /state expenditure threshold for our fiscal year ending
as indicated above and have completed our Circular A -133 audit. A copy of the audit report
and management letter is attached.
W
We exceeded the $500,000 federal /state expenditure threshold for our fiscal year ending as
indicated above and expect to complete our Circular A -133 audit by Within
30 days of completion of the A -133 audit, we will provide a copy of the audit report and
management. letter.
❑
We are not subject to the requirements of OMB Circular A -133 because we:
❑ Did not exceed the $500;000 federal /state expenditure threshold for the fiscal year
indicated above
.J Are exempt for other reasons — explain
1
An audited financial statement is attached and if applicable, the independent auditor's
management letter,
(If findings were noted. please enclose a copy of the responses and corrective action plan.)
Certification Statement _
I hereby certify that the above information is true and accurate.
Signature
Date
i
Print Name and Title
This form masv be used to monitor Florida Single Audit Act (Statute 21597) requirements.
Youth Ilav:n Inc.
CDBG C'D14-12
Safe and Sccurc I lonio For Collicr Youth Phasc 11 (k; ll1 I'at_'c ) of 43
Packet Page -1501-
11 /18/2014 16. D.4.
THE HUD SUBSTANTIAL AMENDMENT
TO THE
FY2011 -2012 HUD ACTION PLAN
YOUTH HAVEN - SAFE AND SECURE HOME PHASE II AND III (CDBG)
Jurisdiction(s): Collier County, Naples CDBG Contact Person: Elly Soto McKuen
Lead Agency: Collier County Address: 3339 E. Tamiami Trail, Suite 211,
Jurisdiction Web Address: www.collier og vnet Naples, FL 34112
(URL where CDBG Substantial Amendment Telephone: (239) 252 -2664
materials are posted) Fax: (239) 252 -2664
Email: ellvmckuenacollier og net
The FY2011 -2012 HUD Action Plan approved by the Board of County Commissioners (BCC) on July 26, 2011 and is
hereby amended as follows:
Words Stfeek Thr —gl} are deleted; Words Underlined are added:
ADD NEW PROJECT (PAGE 2):
The proposed One Year Action Plan for fiscal year 2011 -2012 includes the following projects and the approximate
funding amounts. Please note funding is based on actual funds received from HUD:
City of Naples – Park Improvements
$72,243.78
Collier County Housing Authority – Tenant Based Rental Assistance
$300,000
Housing Authority – Tenant Based Rental Assistance Administration
$ 30,000
Guadalupe Center – Job Creation Program
$ 25,000
CDBG – Planning & Administration (HHVS)
$313,708.70
Shelter for Abused Women & Children – Emergency Shelter Grant
$92,246
ESG – Administration (HHVS)
$ 2,365
Housing Development Corp of SW FL – Homebuyer Education Program – CDBG
$ 77,845
CHDO Set -Aside – Florida Non Profit
$0.00
CHDO Operating– Empowerment Alliance of SW FL
$0.00
Parks & Recreation Department – Immokalee South Park
$755,436.45
David Lawrence Center – Emergency Back -up Generator
$175,000
HOME – Administration (HHVS)
$ 66,212
Shelter for Abused Women and Children (CDBG) – Legal Services
$ 87,765.23
Goodwill Industries – Roberts Center Renovations
$13,645
Immokalee Housing and Family Services – Timber Ridge Improvements
$18,250
Shelter for Abused Women and Children – Shelter Upgrades
$164,462.90
Habitat for Humanity – Re -roof
$39,419.18
Boys and Girls Club of Collier County – Design and Permitting
$182,811
Immokalee Community Redevelopment – First Street Plaza
$34,000
Big Cypress Housing Corporation - Hatchers Preserve Single Family Rental (HOME)
$295,548.21
Unallocated HOME
$365.79
Unallocated CDBG
$61, 92,76- 55 859.76
The Shelter for Abused Women and Children – Shelter Improvements
$ 13,000
Habitat for Humanity – Re -Roof
$ 49,883
Youth Haven -Safe and Secure Home Phase II and III
6,133
TOTAL $2,649 3- $2.871.200
Packet Page -1502-
11/18/2014 16.D.4.
Note: The remaining pages of the Action Plan are also amended to reflect project changes /amendment/modification as
applicable.
ADD PROJECT INFORMATION SHEET (Page 47):
Project: Youth Haven — Safe and Secure Home Phase II and III
Project Scope: Fund design permitting and construction of shelter improvements to include, but not limited to: fencing,
lighting landscaping security systems including, data storage equipment fiber optic data cables and equipment plumbing
improvements internal sidewalks and repaving of internal roadways /drives
Funding Amount: $6,133 ($22,867 from FY2012 -2013 $115,000 from FY2013 -2014 and $335.000 from FY2014 -2015
for a total of $479,000)
Matrix Code: 030 Abused and Neglected Children Facilities 570.201(c)
Project Level Accomplishment: 1
Project Outcome: Public Facilities
Packet Page -1503- 9
11 /18/2014 16. D.4.
THE HUD SUBSTANTIAL AMENDMENT
TO THE
FY2012 -2013 HUD ACTION PLAN
YOUTH HAVEN - SAFE AND SECURE HOME PHASE II AND III (CDBG)
Jurisdiction(s): Collier County, Naples
Lead Agency: Collier County
Jurisdiction Web Address: www.colliergov.net
(URL where CDBG Substantial Amendment
materials are posted)
CDBG Contact Person: Elly Soto McKuen
Address: 3339 E. Tamiami Trail, Suite 211,
Naples, FL 34112
Telephone: (239) 252 -2664
Fax: (239) 252-2664
Email: ellvmckuenacolliergov.net
The FY2012 -2013 HUD Action Plan approved by the Board of County Commissioners (BCC) on July 24, 2012 and is
hereby amended as follows:
Words C.- tiek Threulg# are deleted; Words Underlined are added:
ADD NEW PROJECT (PAGE 2):
The proposed One Year Action Plan for fiscal year 2012 -2013 includes the following projects and the approximate
funding amounts. Please note, funding is based on funding amounts announced by HUD as well as previous year's
unspent /unallocated funds:
Project/Organization
Location
Description
Funding
Type
* * *
* * *
* * *
* * *
* * *
Youth Haven — Safe
Countvwide
Fund design,
permitting and
construction of shelter
$22,867
CDBG
and Secure Home
Phase II and III
improvements to
include, but not
limited to: fencing,
lighting. landscaping,
securitysystems
including data storage
equipment, fiber optic
data cables and
equipment. 121umbin g
improvements,
internal sidewalks and
repaving of internal
roadways /drives
* * *
* * *
* * *
* * *
* * *
Note: The remaining pages of the Action Plan are also amended to reflect nroiect changes /amendment/modification as
applicable.
Packet Page -1504-
0 9�
11 /18/2014 16. D.4.
ADD PROJECT INFORMATION SHEET (Page 47a):
Project: Youth Haven — Safe and Secure Home Phase II and III
)roject Scope: Fund design, permitting and construction of shelter improvements to include, but not limited to: fencing,
lighting, landscaping, security systems including data storage equipment, fiber optic data cables and equipment, plumbing
improvements, internal sidewalks and repaving of internal roadways /drives
Funding Amount: $22,867 ($6,133 from FY2011 -2012, $115,000 from FY2013 -2014 and $335,000 from FY2014 -2015
for a total of $479,000)
Matrix Code: 030 Abused and Neglected Children Facilities 570.201(c)
Project Level Accomplishment: 1
Project Outcome: Public Facility
Packet Page -1505-
a
11/18/2014 16.D.4.
THE HUD SUBSTANTIAL AMENDMENT
TO THE
FY2013 -2014 HUD ACTION PLAN
DELETE IMMOKALEE COMMUNITY REDEVELOPMENT AGENCY — BUSINESS
DEVELOPMENT; ADD A NEW PROJECT - YOUTH HAVEN — SAFE AND SECURE
HOME PHASE II AND III (CDBG)
Jurisdiction(s): Collier County, Naples
Lead Agency: Collier County
Jurisdiction Web Address: www.colliergov.net
(URL where CDBG Substantial Amendment
materials are posted)
CDBG Contact Person: Elly Soto McKuen
Address: 3339 E. Tamiami Trail, Suite 211,
Naples, FL 34112
Telephone: (239) 252 -2664
Fax: (239) 252-2664
Email: ellvmckuen(a,collierl?ov.net
The FY2013 -2014 HUD Action Plan approved by the Board of County Commissioners (BCC) on August 13, 2013
absentia meeting and ratified it on September 10, 2013 and is hereby amended as follows:
Words pelf— Thr -aug)} are deleted; Words Underlined are added:
ADD NEW PROJECT (PAGE 2):
The proposed One Year Action Plan for fiscal year 2012 -2013 includes the following projects and the approximate
funding amounts. Please note, funding is based on funding amounts announced by HUD as well as previous year's
unspent/unallocated funds:
Project/Organization
Location
Description
Funding
Type
immelialee
EemMHR43'
Rede,,,elepmelft
Agefiey
!Rinlekaiee
Fund
R1isiness
Develepment Center
CDBG
Manager, paAial
.1. for- an
Adffi.4445AFative
Assistant and
epereting eests in
te in the
order- assist
faeil4atieH and
deVelOpffiefit
E)
businesses -i1'1 the
nmxxvxrccrvc
Youth Haven — Safe
Countvwide
Fund design,
permitting and
construction of shelter
$115.000
CDBG
and Secure Home
Phase II and III
improvements to
include, but not
limited to: fencing,
lighting, landscaping,
security systems
including data stora e
n
Packet Page -1506- 0
11 /18/2014 16. D.4.
Note: The remaining pages of the Action Plan are also amended to reflect project changes /amendment/modification as
applicable.
AMEND PROJECT INFORMATION SHEET (Page 45):
Project: Goodwill Industries — Microenterprise Program
Project Scope: Fund salaries, consultant (facilitators, coaches or mentors), operating costs to provide €eur- (4)
microenterprise program courses in order to assist students in starting their own business.
Funding Amount: $52,587.80
Matrix Code: 18C Micro - Enterprise Assistance
Project Level Accomplishment: 30
Project Outcome: Microenterprise program
DELETE PROJECT INFORMATION SHEET (Page 46):
Project:
Project Scope: ,
and a
Funding Amount: $115,000
Matrix Code: 18B EP Teehnieal Assist nee 570.203(b
Project Level Accomplishment: 3-je13s
Project Outcome: Eeefiemie PeN,elepme
ADD PROJECT INFORMATION SHEET (Page 47a):
Project: Youth Haven — Safe and Secure Home Phase I1 and III
Project Scope: Fund design, permitting and construction of shelter improvements to include, but not limited to: fencing,
liahtiny-, landscaping, security systems including data storage equipment, fiber optic data cables and equipment. plumbing
improvements, internal sidewalks and repaving of internal roadways /drives
Funding Amount: $115,000 ($6,133 from FY2011 -2012, 522,867 from FY2012 -2013, and $335,000 from FY2014 -2015
for a total of $479,000)
Matrix Code: 03Q Abused and Neglected Children Facilities 570.201(c)
Project Level Accomplishment: 1
project Outcome: Public Facility
Packet Page -1507- ��
equipment. fiber optic
data cables and
equipment, plumbing
improvements,
internal sidewalks and
repaving of internal
roadways/drives
Note: The remaining pages of the Action Plan are also amended to reflect project changes /amendment/modification as
applicable.
AMEND PROJECT INFORMATION SHEET (Page 45):
Project: Goodwill Industries — Microenterprise Program
Project Scope: Fund salaries, consultant (facilitators, coaches or mentors), operating costs to provide €eur- (4)
microenterprise program courses in order to assist students in starting their own business.
Funding Amount: $52,587.80
Matrix Code: 18C Micro - Enterprise Assistance
Project Level Accomplishment: 30
Project Outcome: Microenterprise program
DELETE PROJECT INFORMATION SHEET (Page 46):
Project:
Project Scope: ,
and a
Funding Amount: $115,000
Matrix Code: 18B EP Teehnieal Assist nee 570.203(b
Project Level Accomplishment: 3-je13s
Project Outcome: Eeefiemie PeN,elepme
ADD PROJECT INFORMATION SHEET (Page 47a):
Project: Youth Haven — Safe and Secure Home Phase I1 and III
Project Scope: Fund design, permitting and construction of shelter improvements to include, but not limited to: fencing,
liahtiny-, landscaping, security systems including data storage equipment, fiber optic data cables and equipment. plumbing
improvements, internal sidewalks and repaving of internal roadways /drives
Funding Amount: $115,000 ($6,133 from FY2011 -2012, 522,867 from FY2012 -2013, and $335,000 from FY2014 -2015
for a total of $479,000)
Matrix Code: 03Q Abused and Neglected Children Facilities 570.201(c)
Project Level Accomplishment: 1
project Outcome: Public Facility
Packet Page -1507- ��
11/18/2014 16. DA.
THE HUD SUBSTANTIAL AMENDMENT
TO THE
FY2014 -2015 HUD ACTION PLAN
DELETE BAYSHORE COMMUNITY REDEVELOPMENT AGENCY - FIRE
SUPPRESSION UPGRADES; ADD A NEW PROJECT: YOUTH HAVEN - SAFE AND
SECURE HOME PHASE II AND III (CDBG), YOUTH HAVEN - SAFE AND SECURE
HOME PHASE II AND III PROJECT DELIVERY (CDBG)
Jurisdiction(s): Collier County, Naples
Lead Agency: Collier County
Jurisdiction Web Address: www.colliergov.net
(URL where CDBG Substantial Amendment
materials are posted)
CDBG Contact Person: Elly Soto McKuen
Address: 3339 E. Tamiami Trail, Suite 211,
Naples, FL 34112
Telephone: (239) 252 -2664
Fax: (239) 252 -2664
Email: ellymckuen0).colliergov.net
The FY2014 -2015 HUD Action Plan approved by the Board of County Commissioners (BCC) on June 24, 2014 and is
hereby amended as follows:
Words �� are deleted; Words Underlined are added:
ADD NEW PROJECT (PAGE 2):
The proposed One Year Action Plan for fiscal year 2014 -2015 includes the following projects and the approximate
funding amounts.
Project/Organization
Location
Description .
Funding
Type
Agency
S
Funding -..a.. -_ _ " "�
desip, e
$375,000
GDBG
peffnit4ing
fire
suppression
€er- the Baysbere
Redevelepmew
IfnC4
eteet Delivefy
LD"'f'VtT'V
Youth Haven — Safe
Countywide
Fund design,
permitting and
construction of shelter
$335,000
CDBG
and Secure Home
Phase II and III
improvements to
include, but not
limited to: fencing,
lighting, landscaping,
security systems
including data storage
equipment, fiber optic
data cables and
equipment, plumbing
improvements,
internal sidewalks and
Packet Page -1S08-
0
11 /18/2014 16. D.4.
Note: The remainingl2ages of the Action Plan are also amended to reflect project changes /amendment/modification as
applicable.
DELETE PROJECT INFORMATION SHEET (Page 39):
Project:
Project Scope: ,
Funding Amount: $375,000
Matrix Code: 03B Neighbefheed Faeilities 570.201(e)
Project Level Accomplishment: 4
Project Outcome: 1f4a4fueture
ADD PROJECT INFORMATION SHEET (Page 57):
Project: Youth Haven — Safe and Secure Home Phase II and III
Project Scope: Fund design permitting and construction of shelter improvements to include, but not limited to: fencing,
lighting landscaping security systems including data storage equipment fiber optic data cables and equipment plumbing
improvements, internal sidewalks and repaving of internal roadways /drives
Funding Amount: $335,000 ($6,133 from FY2011- 2012, $22,867 from FY2012 -2013, and $115,000 from FY2013 -2014
for a total of $479,000)
Matrix Code: 03Q Abused and Neglected Children Facilities 570.201(c)
Project Level Accomplishment: 1
Project Outcome: Public Facility
1
Packet Page -1509-
repaving of internal
roadways/drives
Youth Haven — Safe
CounWyide
Project Delivery
$4,000
CDBG
and Secure Home
Phase II and III —
Prqj Delive
Unallocated
Coun ide
To be determined
40 000
CDBG
Note: The remainingl2ages of the Action Plan are also amended to reflect project changes /amendment/modification as
applicable.
DELETE PROJECT INFORMATION SHEET (Page 39):
Project:
Project Scope: ,
Funding Amount: $375,000
Matrix Code: 03B Neighbefheed Faeilities 570.201(e)
Project Level Accomplishment: 4
Project Outcome: 1f4a4fueture
ADD PROJECT INFORMATION SHEET (Page 57):
Project: Youth Haven — Safe and Secure Home Phase II and III
Project Scope: Fund design permitting and construction of shelter improvements to include, but not limited to: fencing,
lighting landscaping security systems including data storage equipment fiber optic data cables and equipment plumbing
improvements, internal sidewalks and repaving of internal roadways /drives
Funding Amount: $335,000 ($6,133 from FY2011- 2012, $22,867 from FY2012 -2013, and $115,000 from FY2013 -2014
for a total of $479,000)
Matrix Code: 03Q Abused and Neglected Children Facilities 570.201(c)
Project Level Accomplishment: 1
Project Outcome: Public Facility
1
Packet Page -1509-
11/18/2014 16.D.4.
Grant # - B- 13 -UC -12 -0016
CFDA/CSFA# - 14.218
Subrecipient — Goodwill Industries of
Southwest Florida, Inc.
A reement# CD13 -08
IDIS #453
DUNS # - 152823662
FF,T4 FEID# - 59- 6196141
FY End 12/31
Monitoring Deadline -8604 /2015
FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
GOODWILL INDUSTRIES OF SOUTHWEST FLORIDA, INC.
This Amendment is made and entered into this day of ,
2014, by and between "Goodwill I.ndustries of Southwest Florida, Inc. ", a private not -for-
profit corporation existing under the laws of the State of Florida, hereinafter referred to as
SUBRECIPIENT and Collier County, Florida, hereinafter referred to as "COUNTY ","
collectively stated as the "Parties."
RECITALS
WHEREAS, on January 14t' 2014, the COUNTY entered into an Agreement with
Goodwill Industries of Southwest Florida, Inc. for Community Development Block Grant
Program funds to be used for the CDBG Micro Enterprise Assistance Project (hereinafter
referred to as the "Agreement'); and
WHEREAS, the Parties desire to amend the Agreement to extend the project completion
date, and include language to clarify federal compliance requirements of meeting a National
Objective.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and
valuable consideration, the receipt and sufficiency of which is hereby mutually acknowledged,
the Parties agree to amend the Agreement as follows:
Words Strut'-gh are deleted; Words Underlined are added
I. SCOPE OF SERVICES
The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any
standards required as a condition of providing CDBG funds, as determined by Collier County
Housing, Human and Veteran Services (HHVS), perform the tasks necessary to conduct the
program as follows:
Goodwill industries of SW Florida, Inc.
(CD 13 -08)
Micro Enterprise Assistance
Amendment # I Page I of 12
Packet Page -1510-
\J
11 /18/2014 16. D.4.
The FY2013 -2014 Action Plan identified and approved the project to Goodwill Industries
as follows:
Project Component One: Funding costs will include but not limited to the following
expenses: Micro - Enterprise Program that will consist of three four (3 4) sessions -2
classes each week for six (6) weeks totaling 12 classes.
Project Component Two: Funding costs will include but not limited to the following
expenses: Salaries, consultant (facilitators, coaches, or mentors), and operating costs
(supplies for sessions, advertising, and travel costs).
Items identified for funding are outlined in the budget in Section III.
II. TIME OF PERFORMANCE
Services of the SUBRECIPIENT shall start on the 14th day of January, 2014 and end
on the 30`" of April, 2015. The term of this Agreement and the
provisions herein may be extended by amendment to cover any additional time period during
which the SUBRECIPIENT remains in control of CDBG funds or other CDBG assets, including
program Income.
III. AGREEMENT AMOUNT
The budget identified for the Micro - Enterprise Project shall be as follows:
Line Item Description
CDBG Funds
Revised
Amounts
Personnel Costs
$- 35;4480
$ 30.613.30
Program Manager
$ 4,038.30
$ 5.232.30
?1 -9-272 hours /$19.23/hr
Administrative Assistant
$ 6,705
$ 7,70
3W574.5 hoursl$13.41 /hr
Director
e 14,697
$ 17,676
829 hours /$21.30/hr
Operating Expenses
$ ' -
$ 4.225.50
Program Expenses & Supplies
Goodwill Industries of SW Florida, Inc.
(CD 13 -08)
Micro Enterprise Assistance
Amendment #I Page 2 of 12
Packet Page -1511- E)
11/18/2014 16. DA.
Student /Coach - Operation Jump Start
$ 1,95 9
$ 3,250
Manuals @ $65 each
Student Kits:
$ ---450
$ 0
$150 each
Facilitator Manual
$ 34.5
$ 0
Operation Jump Start Manual
$105 /each
Facilitator /Coach Kits - $45 /each
secs
$---674
$ 0
Student Tote for class- $11.75 per
$ 332.50
$ 282.70
student f - eaeh each
Frames - $9.90 /each
$-- 297
$ 180
Paper -for class and graduation
$-- i 99
$ 0
certificates
Name Tags -for speakers, students,
$-- 298
$ 100
facilitators, and coaches
Supplemental Books -E Myth: Why
$--- 693
$ 412.80
most small businesses Don't Work &
What to Do About it-4-5
15.40 per copy
Advertising/Marketin
$-6
$ 1,924
Google Adwords- Search engine
s 4,800
$ 0
Advertising
Collier Citizen - (weekly Collier
$--- 3,600
$ 1.424
County Newspaper)
Advertise i-n on the Spanish Radio
$- ----990
$ 500
Channel
Printed Materials - brochures, flyers,
$ — 500
$ 0
bag- stuffers at Goodwill & Goodwill
& Job Link Centers, Chamber of
Commerce etc
Travel for Personnel & Consultants
$ 825
No change
Mileage paida $0.55 /mile
Consultants
$ —x¢480
$ 15 000
Facilitator% 2,000 /each
S 6,008
$ 81000
Coaches(s) - 4-@ 3
$ - -8;410
$ 7.000
�-sstefts,$700 /each
TOTAL
$52,587.80
Goodwill Industries of SW Florida, Inc.
(CD 13 -08)
Micro Enterprise Assistance
Amendment #1 Page 3 of 12
0 Packet Page -1512-
11/18/2014 16.D.4.
Total Program Expenses:
552387 --W
552.587.80
Personnel Ex enses
$�449�0
$30.613.30
Contracted Consultants
x,400.00
$15,000.00
O eratin Ex enses
P258
$ 6.974.50
The SUBRECIPIENT will accomplish the following project tasks:
Proiect Tasks
1. Maintain and provide to the County resident income certification
documentation
2. Provide quarters reports on progress and national objectives
3. Travel Log
4. Session class roster
5. Required attendance by -a representative from Executive Management at
quarterly partnership meeting. as requested
Modifications to the "Budget and Scope" may only be made if approved in advance.
Medifleations te the budget and seepe will be performed in aeeefdanee with CMA 5330.
Budgeted fund shifts between budget categories and line items shall not be more than 10% and
does not signify a change in scope. Fund shifts that exceed 10% of budget category or line item
shall only be made with board approval.
The County shall reimburse the SUBRECIPIENT for the performance of this Agreement
upon completion or partial completion of the work tasks as accepted and approved by HHVS.
SUBRECIPIENT may not request disbursement of CDBG funds until funds are needed for
eligible costs, and all disbursement requests must be limited to the amount needed at the time of
request. Invoices for work performed are required every month. SUBRECIPIENT may expend
funds only for allowable costs resulting from obligations incurred during the term of this
agreement. If no work has been performed during that month, or if the SUBRECIPIENT is not
yet prepared to send the required backup, a $0 invoice will be required. Explanations will be
required if two consecutive months of $0 invoices are submitted. Payments shall be made to the
SUBRECIPIENT when requested as work progresses but, not more frequently than once per
month. Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum level of
service required by this Agreement. Final invoices are due no later than 90 days after the end of
the agreement, b
all t' cables are e . Work performed during the term of the program but not invoiced within
90 days without written exeeptien authorization from the Grant Coordinator will not be
reimbursed. The County Manager or designee may extend the term of this Agreement for a
period of up to 180 days The extension must be authorized prior to the expiration of the
Agreement The extension must be authorized in writing by formal letter to the Subreclpient.
No payment will be made until approved by HHVS for grant compliance and adherence to any
and all applicable local, state or Federal requirements. Payment will be made upon receipt of a
Goodwill Industries of SW Florida, Inc.
(CD 13 -08)
Micro Enterprise Assistance
Amendment # 1 Page 4 of 12
Ube
Packet Page -1513-
11/18/2014 16. DA.
properly completed invoice and in compliance with §218.70, Florida Statutes, otherwise known
as the "Local Govermnent Prompt Payment Act."
The following table details the project deliverables and payment schedule:
PAYMENT DELIVERABLES
Deliverable
Payment — Supporting
Submission Schedule
Documents
Project Component One: Funding
Submission of supporting
Submission of monthly invoices
costs will include but not limited to
documents must be provided as
the following expenses: Micro-
back up as evidenced by i.e. time
Enterprise Program that will consist of
sheets, payroll registers, banking
tree four (3 4) sessions -2 classes for
documents, sign in sheets, and
6 -weeks totaling 12 classes and;
additional documents as needed
utilizing Exhibit B.
Project Component Two: Funding
Final 10% ($5,258.75) released
costs will include but not limited to
upon documentation of
the following expenses: Salaries,
courses /sessions completed
consultant (facilitators, coaches, or
and a minimum of 30 persons
mentors), supplies for sessions,
served
advertising, and travel costs.
PROGRAM DELIVERABLES
Deliverable
Program — Deliverable
Submission Schedule
Supporting Documents
Creation and maintenance of income
N/A
Deliverable: Ongoing and to
eligibility files on clients served
be reviewed during
monitoring
This funding will benefit a minimum
N/A
Deliverable: Ongoing as
of 30 low - moderate income
evidenced by payfel-1, -tom,
individuals in Collier County.
income qualification and any
additional documents as
needed maintained in
participant file
Quarterly Reports
Exhibit D
Deliverable: Quarterly
Proof of Insurance
Insurance Certificate
Deliverable: Annually within
30 days of renewal
Affirmative Action Plan
Plan Documents
Within 30 days of executed
agreement and updates
submitted annually
Annual Audit
Audit Report with
Deliverable: 12/31 annually
Management Letter and
Exhibit E
The COUNTY will monitor the performance of the _SUBRECIPIENT based on goals and
performance standards as stated with all other applicable federal. state and local laws.
Goodwill Industries of SW Florida, Inc.
(CD 13 -08)
Micro Enterprise Assistance
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regulations and policies governing the funds provided under this contract. Substandard
performance as determined by the COUNTY will constitute noncompliance with this Agreement.
If corrective action is not taken by the SUBRECIPIENT within a reasonable period of time after
being notified by the COUNTY contract suspension or termination procedures will be initiated.
SUBRECIPIENT agrees to provide HUD the HUD Office of Inspector General, the General
Accounting Office the COUNTY or the COUNTY's internal auditor(s) access to all records
related to performance of activities in this agreement
CORRECTIVE ACTION
Corrective action plans may be required for noncompliance nonperformance. or
unacceptable performance under this contract Penalties may be imposed for failures to
implement or to make acceptable progress on such corrective action plans.
In order to effectively enforce Resolution No 2013 -228 Housing Human and Veteran
Services (HHVS) has adopted an escalation policy to ensure continued compliance by
Subrecipients Developers or any entity receiving grant funds from HHVS. HHVS's policy for
escalation for non - compliance is as follows:
1. Initial non - compliance may result in Findings or Concerns being issued to the entity
and will require a corrective action plan be submitted to the Department within 15
days following the monitoring visit.
o Any pay requests that have been submitted to the Department for payment will be
held until the corrective action plan has been submitted.
o HHVS will be available to provide Technical Assistance (TA) to the entity as
needed in order to correct the non - compliance issue.
2. If in the case an Entity fails to submit the corrective action plan in a timely manner to
the Department the Department may require a portion of the awarded grant amount
be returned to the Department.
o The County may require upwards of five percent (5 %) of the acquisition amount
be returned to the Department at the discretion of the Board of County
Commissioners.
o The entity may be considered in violation of Resolution No. 2013 -228
3. If in the case an Entitv continues to fail to correct the outstanding issue or repeats an
issue that was previously corrected and has been informed by the Department of their
substantial non - compliance by certified mail; the Department may require a portion
of the awarded grant amount or the amount of the CDBG investment for acquisition
of the properties conveyed be returned to the Department.
Goodwill Industries of SW Florida, Inc.
(CD 13 -08)
Micro Enterprise Assistance
Amendment # 1 Page 6 of 12
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o The Department may require upwards of ten percent (10 %) of the acquisition
amount be returned to the Department at the discretion of the Board of County
Commissioners.
o The entitv will be considered in violation of Resolution No. 2013 -228
4. If in the case after repeated notification the Entitv continues to be substantially non-
compliant the Department may recommend the contract or award be terminated.
o The Department will make a recommendation to the Board of County
Commissioners to immediately terminate the al?reement or contract. The Entity
will be required to repay all funds disbursed by the County for project that was
terminated This includes the amount invested by the County for the initial
acquisition of the properties.
o The entity will be considered in violation of Resolution No. 2013 -228
Lin the case the Entity has multiple agreements with the Department and is found to be non-
compliant the above sanctions may he imposed across all awards at the discretion of the Board
of County Commissioners.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
SIGNATURE PAGE TO FOLLOW
Goodwill Industries of SW Florida, Inc.
(CD13 -08)
Micro Enterprise Assistance
Amendment #I Page 7 of 12
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FN NVI' NESS WHEREOF_ the Subrecipient and the County, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date first written above.
ATTEST:
DWIGHT E. BROCK, CLERK
Deputy Clerk
Dated:
(SEAL)
600d%�ill tndustriccoi titV' Fl,.,ridi- Lic.
%li.ro i ntcr;vire - as�ici,uicr
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA
By:
TOM HFNNI \Ci CHAIRMAN
GOODWILL, WDLiS'IRIES OF SOUTHWEST
FLORIDA. INC..
Fred Richards
Fred Richards VP of Career Development Services
Subrecipient Name and Title
%pproved as to form and legality:
Jennifer A. Belpedio
Assistant County -attorney
Pa,,c 8 of I2
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EXHIBIT " W
COLLIER COUNTY HOUSING, HUMAN AND VETERAN SERVICES
REQUEST FOR PAYMENT
SECTION I: REQUEST FOR PAYMENT
Sub recipient Name: Goodwill Industries of Southwest Florida, Inc.
Sub recipient Address: 4940 Bayline Drive North Fort Myers, FL 33917
Project Name: SWFL Micro - Enterprise Program
Ifejee Agreement No: CD13 -08 Payment Request #
Dollar Amount Requested: $ Date
Period of Availability: 01,101 1 ^ 124444 through
Period for which Agency has incurred indebtedness: through
SECTION II: STATE'S OF FUNDS
1. Grant Amount Awarded
2. Sum of Past Claims Paid on this Account
L,
3. Total Grant Amount Awarded Less Sum
Of Past Claims Paid on this Account $
4. Amount of Previous Unpaid Requests
5. Amount of Today's Request
6. 10% Retainage Amount Withheld
67. Current Grant Balance (Initial Grant Amount
Awarded Less Sum of all requests) $
I certify that this request for payment has been drawn in accordance with the terms and
conditions of the Agreement between the COUNTY and us. To the best of my knowledge and
belief, all grant requirements have been followed.
Signature Date
Title
Authefizit+g Grant Coordinator Grant Accountant
Supervisor (approval author-ity a $1 ^�- ,required
$15.000 and above)
Dept Director (approval required $15,000 and above)
Goodwill Industries of SW Florida, Inc.
(CD 13 -08)
Micro Enterprise Assistance
Amendment # I Page 9 of 12
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EXHIBIT "D"
QUARTERLY PROGRESS REPORT
Sub - recipients: Please fill in the following shaded areas of the report
Agency Name:
Project Title:
Program Contact:
Telephone Number:
*REPORT FOR QUARTER ENDING: (check one that applies to the
corresponding grant period):
ez.
❑ 04/30/14 „F! [
107/30114 e M €
11/18/2014 16. DA.
Date:
Alternate
Contact:
n
r:
r ;
s {
]10130/14 ❑ 01/31/15
Fri et
Please take note: The CDBG /HOME /ESG Program year begins October 1, 2013 - September 30, 2014. Each quarterly report needs to include
cumulative data beginning from the start of the program year October 1, 204-3 2014.
1
H r
Please list the "outcome goal (s) from your approved application &sub- recipient agreement and indicateyo�lr progress ut'meeting
those goaWsince January 01, 2014:
Goodwill Industries of Sit% Florida Inc.
(CD 13 -08)
Micro Enterprise Assistance
Amendment # I Page 10 of 12
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3.
11/18/2014 16.D.4.
Is this project Still In compliance with the original project schedule more than 2 months behind schedule, must submit a r�ew,'°
tiriieiine fors . rovali. �..w ;.
Yes a 1-M. J � -.' No
If no, explain:
Since October 1, 2012, of the persons assisted, "how man
a. ...now have new access (continuing) to this service or benefit?
b. ...now has improved access to this service or benefit?
s
C. ...now receive a service or benefit that is no longer substandard ?;;Q
TOTAL: 0
Section 108 Loan Guarantee
Other Consolidated Plan Funds
Other Federal Funds
State I Local Funds
Total Other Funds
Goodwill Industries of SW Florida, Inc.
(CD13 -08)
Micro Enterprise Assistance
Amendment # 1
Page I 1 of 12
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HOPWA k
CDBG
ESG I,
HOME
:tea.
Total
Entitlement $
Funds -
11/18/2014 16.D.4.
EXHIBIT "D"
UARTERLY PROGRESS REPORT
Complete EITHER question #7 OR #8. Complete question #7 if your program only serves clients in one or more of the listed HUD Presumed
Benefit categories. Complete question #8 if any client in your program does not fall into a Presumed Benefit category.
6.
What is the total number of UNDUYP„LfCA7ED cflen5s seined this giia'rter, ttappiicable7
_
a.
Total No. of adult females served:` ?'i} Total No. of females served under 18:
persons served since October 1 who tall into
b.
Total No. of adult males served: Total No. of males served under 18:
category (the total should aqual the total in question #6)
should equal the total in question #6) :
TOTAL: 0 TOTAL:
0
e.
..
Total No. of families served: �r=Total No. of female head of household:;
=.:
6.
x
What la the total number of UNDUPLICATED ell ents served sines October; ifs licaibil
0 ,.= Battered Spouses
rx 4o0�,. Moderate Income (51 -E0 %)
fril"�
aa�
a.
Total number of adult females served Q Total number of females served under 18:
b.
Total number of adult males served �.,,,,�",',�}. x :'Total number of males served under 18:
i)ri
TOTAL: 0 TOTAL:
O
Other -Youth
TOTAL: 0 TOTAL:
c.
Total No. of families served: F ?Total No. of female head of household:
' rB
Complete EITHER question #7 OR #8. Complete question #7 if your program only serves clients in one or more of the listed HUD Presumed
Benefit categories. Complete question #8 if any client in your program does not fall into a Presumed Benefit category.
DO NOT COMPLETE BOTH QUESTION 7 AND 8.
7. PRESUMED <BENEFIEIARYDATA: •''" ----" n 8„
OTHER- lBENEFtcIARY`DATA:INCOl4E RANGE -.
Indicate the total number of "6112 L/CATED
indicate the total number of TED persons
persons served since October 1 who tall into
who Into
served since October 1 who fall Into each income
each presumed benefit category (the total
category (the total should aqual the total in question #6)
should equal the total in question #6) :
Report as:
Report as:
Abused Children
�0,: Extremely low Income (0 -30 %)
O Homeless Person
Low income (31 -50 %)
0 ,.= Battered Spouses
rx 4o0�,. Moderate Income (51 -E0 %)
fril"�
� 0-- Persons w/ HIV /AIDS
,,;;Above Moderate Income ( >80 %)
" d ": Elderly Persons
C1 veterans
O Chronically/ Mentally ill
Physically Disabled Adults
Other -Youth
TOTAL: 0 TOTAL:
0
s. Racial & Ethnfc Data: Ifs licable
Please indicate how many UNDUPLICATED clients
served since October fall into each race category. In addition
to each race category, please indicate how many
persons in each race category consider themselves Hispanic
(Total Race column should equal the total cell).
RACE
ETHNICITY
White y � s„wr
X
U , of whom, how many are Hispanic?
d
Black/African American �' ,'� +, s
W'15M of whom, how many are Hispanic?
Asian'"
3x
of whom, how many are Hispanic?
American Indian/Alaska Native 0il
0 �'.; of whom, how many are Hispanic?
Native Hawaiian /Other Pacific
of whom, how many are Hispanic?
American Indian /Alaskan Native & White ; ; 0 = `
4: of whom, how many are Hispanic?
Black/African American & White ig:•r
O.T: of whom, how many are Hispanic?
Am. Indian /Alaska Native 8 Siack/African Am
: of whom, how many are Hispanic?
n-
Other Multi- racial"a.; �s `
of whom, how many are Hispanic?
Other �', "Yt,
0 ,,.; of whom, how many are Hispanic?
TOTAL: 0
0 TOTAL HISPANIC
Name:
Signature:
Your typed name here represents your a ectronic
Title:
signature
Goodwill Industries of SW Florida, Inc.
(CD13 -08)
Micro Enterprise Assistance
Amendment # 1 Page 12 of 12
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