Agenda 11/18/2014 Item # 16A3011/18/2014 16.A.30.
EXECUTIVE SUMMARY
Recommendation to acknowledge and approve the "HITS Triathlon Series" event to take place in
Collier County on January 10 -11, 2015, including evening hours.
OBJECTIVE: To have the Board of County Commissioners (Board) acknowledge and approve
the "HITS Triathlon Series" event to take place in Collier County on January 10 & 11, 2015,
including evening hour activities.
CONSIDERATIONS: The "HITS Triathlon Series" has been a successful athletic event in
Collier County for the past three years. The event consists of various segment lengths for
participants including up to 2.4 miles of swimming, 112 miles of bicycling, and 26.2 miles of
running. The full length participants may still be active into the evening hours, which could be
as late as midnight. The evening hours are necessary to complete the event. Night participants
are required to wear headlamps (to see and be seen) as well as reflective tape. The event takes
place in January in northern and eastern Collier County. The promoter coordinates with the
Parks & Recreation department for the transition and staging site. The promoter hires the Collier
County Sherriff's Office to manage the Maintenance of Traffic (MOT) and monitor public
safety. The promoters anticipate 1,000 plus participants for January 2015.
The previous event received a few complaints involving temporary street closures and
community impact. We have discussed these issues with the promoter and the Sherriff's Office.
In order to better inform the public, the promoter will advertise with Variable Message Boards
on the main travel routes, and via advertisement in the Naples Daily News identifying the routes
to be used in the Triathlon for a period of one week prior to the event. The event organizer will
also contact Connie Dean, Collier County Public Information Coordinator to request that she
issue a "Road Alert" to local media. The event organizer will also contact a local community
representative to request assistance with notification of various property owners associations in
the Bay Forest neighborhood.
We want the Board to be fiilly aware of the event and the activities to be held during the evening
hours (as late as midnight) to prevent any future public impact concerns that may arise. This
activity brings visitors, commerce, and dollars into Collier County. Right -of -Way Permitting has
advised the applicant of the requirements for permit approval. Staff has also met with the
Sherriff s Office to discuss their plans for the event.
FISCAL IMPACT: There is no cost to Collier County associated with this proposal.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality, and
requires a majority vote for Board approval. - SAS
Packet Page -1348-
11/18/2014 16.A.30.
RECOMMENDATION: That the Board of County Commissioners acknowledge and approves
the "HITS Triathlon Series" event to take place in Collier County on January 10 -11, 2015,
including evening hours.
Prepared by: Mark Burtchin, Project Manager, Growth Management Division
Attachments: l) Copy of Right -of -Way Permit Application; 2) Sheriff Office Agreement; 3) Map
of Saturday Bicycle Course; 4) Map of Saturday Run Course; 5) Map of Sunday Bicycle Course;
and 6) Map of Sunday Run Course
Packet Page -1349-
11/18/2014 16.A.30.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.30.
Item Summary: Recommendation to acknowledge and approve the "HITS Triathlon
Series" event to take place in Collier County on January 10 & 11, 2015, including evening hours.
Meeting Date: 11/18/2014
Prepared By
Name: HouldsworthJohn
Title: Site Plans Reviewer, Senior, Natural Resources
11/4/2014 11:35:32 AM
Approved By
Name: PuigJudy
Title: Operations Analyst, Community Development & Environmental Services
Date: 11/4/2014 1:31:54 PM
Name: McLeanMatthew
Title: Project Manager, Principal, Operations and Regulatory Management
Date: l 1/4/2014 2:35:37 PM
Name: MarcellaJeanne
Title: Executive Secretary, Transportation Planning
Date: 1 1 /4/2014 4:49:07 PM
Name: StoneScott
Title: Assistant County Attorney, CAO Land Use /Transportation
Date: l 1 /5/2014 1:51:58 PM
Name: IsacksonMark
Title: Director -Corp Financial and Mngint Svs, Office of Management & Budget
Date: 11/5/2014 2:09:46 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 11/5/2014 3:43:41 PM
Packet Page -1350-
11/18/2014 16.A.30.
Name: FinnEd
Title: Management/Budget Analyst, Senior, Transportation Engineering & Construction Management
Date: 11/5/2014 3:47:53 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 11/6/2014 1:58:39 PM
Packet Page -1351-
11/18/2014 16.A.30.
PERMIT TO PERFORM WORK ANI: OR MAINTENANCE
IIN PUBILIC R:ItIN-MOF -WAY
GROV'JTH MANAGEMENT DIVISION/RC1%' PERMIT - -ING 8& INSPECTION
M100 NORTH HORSESHOE DRIVE, NAPLES, FLORIDA 34101
COPY OF THIS PERMIT MUST BI--- ON THE- JOBSITE AT ALL. TIMES - FAILURE -rol COINIPLY MAY CAUSE JOB, TO BE SHUT DOWN
R.0.7J. Secticri Phone # 239 -2Ei 2••!'767
Date Issued: 11f04/2.014
SDP /ARRSP NUniber.
Project Name: HITS TRIATHLON RACES
Project Address:
Subdivi sior :
Folio No:
RigI-lt- of•-\Va, Permit Nurnt;er: PR ROW201411311011011
Building PenTlit Number:
Lot 131cck: Unit: Tract:
Section: Township: Farce
Type of Construc- bon: �RCIW }C•ommercial
Detail: IROW - TE:IVIPOR?,R)' ,31,�41\1"3 FOR - TRIATHL(-DN R,4,CE:S
VANDERBILT DF- , 'V'BR, CR 951, C.R 8513, C 13,46 GC)L.DE N GATE: 131-.VD
The work herein described and permitted is to be commEmoed on or about 1/10/1:i.__�------ — And
completed no later than ---1/111/15 —______________ EExpiirat:ion data: for work described: 05/03/2015
* * * * ** k * *r: * * * * * *tr# * * * *#' ** k * *kkt *+r *i: * #' *'* * * * ** k * *kk+e *w ** #* # * * * * ** k k *•k4:t *+r1r�: ik * *# * * * ** * * *4'4 {rr +r*Y' }' #* # * *# ** # kk •4.t rr+r * * ** *4 * * ** * *# # #*} ** **
Property Owner /Applicant:
Telephone; Number.
perfo -med in accordance with approved plan, Conditions
appearing on reverse side, stipulations specified as part of this permit and
acccrdance with Collier County Ord i ilia ll('(? # 09 -19 and the "Public
3ht -of -Way Construction Standards Handbook," latest edition.
Cont:ractor:l INC;
Telephone Number: 845- 24E-8833
If the applicatior, is made by a,iy person or firm other than the owner of
r property involved, a written consent from the property owner shall be
tuired prcr to pro :essing of the application
Transportation Services U vision approval does not exempt the permittee
rn gaining approval from any State, f--ede:ral or Local Agencies having
isdfction over the proposed wort
Applicart declares that prior to filing this application hr; has aecerained the
cation of all existing utilities, both aerial anci underground. Any changes to any 6. l "his penrit is contingert cpcn Perrnit':e:e obtaining necessary rights of
ility shall be the resporsibifit:y of the Perm tree Irer edl cost• entry for constitiction and maintenance where: required right -of -way for
IDLIbliC use has not beer dedicated and accepted by Collier County.
If right -of -way permit is issued in conjunction with a building permit, the
h� -wa permit ermit exoin_:_upon cornpfe:tien of the buildiii�__________
STATUS: ISSUED
FAM
DATE: NOVEtIlbelI_04i_2014__
Condition: If there, arn an sidlELwaMM_cllosur es. siderualk rental fees quill aIply,
Please call 239- 252 -3726 to sche:dWe required inspection(s) Iii; ;t:ed belOW..
SEE FEVERSE SIDE FOR CONDITIONS
SEE F:E:`✓cP:SE SIDE'. FOR CO'VC +frIONS
Packet Page -1352-
11/18/2014 16.A.30.
R16ighrt- olf -Wcal ,Appfic eition
CiROW1 4 MANAGIENIEENT DIVIENON
ROW PERMITTING 8: INSPECTION
28CCi NORTH HORSESHOE DRIVE, NAPLES. FLORIDA, 34104
RUN Section Talerphone Numter. 252 -5757 Inspecl:io -i Telephore # 252-2,726
(For Courtesy Inspection, call 252-3726, Optior 2 and leave a messatp for the Insoector)
FILL IN ALL APPLICABLE INF'OR ACTION ;.IGiHT -OF `fJA), PE_F41'T����_\
PSRIk _ SI)PYAR4 BUILDIN2 PEc
; FMT of
PROJECT NAPo1E
- - -- ---------- - - - - -- --------------- -
Check Ft(ght -o'F
RES IDEcNTIAL
FEES
Constvction ([) rivew, 3y /l3ide,AfalkA- ;3nclscapiriEl;�
5200
Renewal/ModlBication (Unexpired Permit)
S'1130
Jack- and- Bore(Dire:ctional Elore
5500
Sprinkler Head
S54
Open -Cut
.2 Cllu3�f
Wmellaneous Events
5200
COMMERCIAL
j Renewal/Modification (Ureoq)irad Perrmit)
j Ja.k- zind- Boreq)iretctional Elore
Sprinkler Head
Turn- I,ane/Median
Open -Cut
j Work in the ROW vrt!hout Lane Closures
j Work in the ROW with Lane Closures
PISC I�egulatecl Franc;hise_ Utility ........
COMMERCIAL QN Y-
APP L.E CtA,TI O N
i------------------
i [_I Copy of hcuse survey with
A skeich for the request
[I Applic;atior fee
[_I Details fo- request
(Iecation, size. etc.)
-------- -------------
DE:'V'E:LOF'IVI1= tE'T' _L.AFtu1= CIEc\rf_L.17PMENT
:S1,00cof IS2,000A $2,00011`1;4,000i,
"x500 S1,000
S11 000 52,000
5240 S•940
51,500 .13 3,000
$4.000 56,000
S54.' J'$ •10) A, S 1 a4 IF "S200 A
See ,_xhibit "A" T -TJN -N0V
S100 ± S:50per cla)/ Inspeection Fee _! ?EC_-re,AY.
-- -- -
FEE PAIL) _ $200 -00
:1- Est. Nurriber of Days in ROW (if applicable;) 3
PLEASE PRINT[ ,
Today';; Date _ C�St_q_IfyE�l^ 1 L 20 "1 �4___
Make checks LELwal le to: Eit)iar d of Count., Comrnissianers
Approval is hereby requested by (Owner Name) -� ?EL_Lt)L'_.
For the purpose of TE3121 Ori ?r ' Sig IS for triclt.rilc)n races;
At/cn(projectstreetAdkess) nlr \ /Fti: CFt!iFo -
Lot No. Bilm'k Unit Tr'a(I
- - - - -- ------
Subdivision Sec".
Folio N:).
P:)rlion oF1'ract N
11rvp.
'rowi ,4mount
Paid $200,00
Re,'aipt ;f#
R 134.61. GDolden Cliste Blvd
_ E: 11; W
Ftge' - - - - -• - E.
1. VVorc shelf be perfoTne,i in wxxindance, with approved plan,
Coniitions of Permit appearing on reverse side, ntpulaticrs
specified as part of this rre!nTil and in accordance v+ith Cc4lier
Cou ity Ordinarrce ##09 -19 and tha Tubfic Right -ot tA'ay
ConAruction Saairdards HandoDoK" latest ed6m.
2. 4pplicant decian:;; that prior to Milt) thl; application he has
ascertained the locafion Of all ex'sffng ul.lities, both aerial and
underground. Any charim to ;any utility shall be the responsibility
of the Permittee for at' cost..
3. This permit is continlgrant tgK,n he,Tniflee obtaininc rm.messary
ights of entry fir construction GrC4 ;maintenance where required
ight -of -way for rwibfic use hais not been dedk: ated and mux rted by
Vli er County. - -- - - - -
4. 11 the application Ls made by airy person or firm other than the owner of
the property involved, a Aritten consent frcm the property owner shall
be refpuin -d prior to processing of the app icKd on.
5. Groith Management Divisior apprcval does not exempt the permittee
from gaining approval froiT any Stale =ederal or Loral Agencies having
iursdiction over the prorKrsed work.
6. 1 have read the Collier Co1jniy Right- of -VJay !'emit dotes and
Conditions and agree to ccnduu all ,vodc zr amcniaix;e with the County
Ordinance MM-19, as ameneed and a I appIcable all County and State,
crries slid laver, as amended Under penalt es of penury, I declare that
I 1-lave ;fuel -he forgoing pennit applicalinyr 3 -w that fads stated in a are
true ! [-
Au*r,iu:ziZ_c, SIGNATURE-
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11/18/2014 16.A.30.
is :( :iJgD1T1l OF i=EUMIT
1. This permit must be kept or, t:he vvcirk site and to Elvail;jbi a upon request or pronrinerttly displayed.
2. Permits are requred for all ev rk prerinnned in any rights- of -vrdy or a'iflml,rits pro%gdexl for public: use^ in the uni il: rp0!2kYl 3 "ea of Collier County and in thos3
oublie rights- of -IH�ay o, ea:;ements, ve'rii are MEIME f Wit D;/ Collier Cow ily, out I e within mLinvolkd bou ldariES.
3, When permitted laali•ies are p4xied within a pull nghl'- D1 -,w3y o- easemcNlt 'he insta Elton is for lwnrfssive use only a-0 placing of faia.fties shall not operate to
cream or vest any proper.. right fn •the aSsocjated right -of -wily or easement to -he perT'dtE.*. Furttierrore. hie Pa-rnnttee shall be nelslwrsible for maintenance of
sulor facilities until they Eire Damoewl, Unless (iherwme specified.
4. An materials an J equ'prlent, inoi sling Mainlenance of Tra'fiie (MOT) and Ebuipment placement, shall be subject -.o inspection by tie C r)w:h Management Division
5. Req jests for pre- itzprectio n-, shall to rnad(a 72 hours frier to o)mmencng work nequiring ns)a(7 cn.
6. No bane closures voile be perrnittei betwocr the hour:, cN 7-00 – 91W 4 V. and 3:30 -- 6:30 11 NL
7. Prior to construction, the Gontl'ac',or/PemnMee shall SubmA: a Mainteratim of Taft plan (MOT, 'or any cons!nx:ton fro;ect irvolvinc work or activity that may
aff&;t traffic on any Courtly strerel, ro,a(NV;l)r or taite!patta/sidewalk Tne It musi: be sagnE:c by either a Professional EEncia"r or person certified by tt e
Intonational Muncipal Sigrvel 1k-ts:cci;ibon iIIASA) if afleal.ii,41 A.r:enai or CoCector IZ)advvEtyys, urless waived oy the G'ow41 IJanagernent Division, Rwo
Maintenance Department -Ilse: drivevrary fill and jriveMrEy cukrer: ncudirg axll erosioi,'sedmiertation writicl measures rnjst be ns'alleid prior to the start of arty
earti moving consbuc"ion activity( with chic ages pans culvert size, scil emsiDnls:dimentEiticn control, -aleratior offset, and ditch slope designed and certified by a
licerrsed engineer for all ccmrnetcai orciticts.
S. During contusion tile! Contractor /Perrnittee shell cxirnply with the `S':ate of Florida Mwual of lralfic Contrcl arrc SafE Practices for Street and Highvrry
Constriction, MEainienarxe!, and Utility Operdons' and vvit'1 the'M3nuM On Unifotm Traffic: Control IDevia'8" arrd with all ether clove -ring safely regulations and
shall maintain tt«>. apercved site drafrvage! plan and soil erctsioril:secitmemation control plan.
9. The Permftte^ shalt hold the CourMr haTnless and the GOUnh, steal' 'x, relieved of all iesxassibi ity for any darage or I ability of any nature arising from work
authorized and perlormad under this permit
10. Alt Crossings of axiSling pweriw!rt shall be made by jackng arc lxrirg at it rnitliTUnt depth of thirty -six ncnces ( :IFr i, l;nless otherw!se authorized try the Growth
Management CiNision for good cause snrrnvl.
11. All overhead frstadlatfons, must meet a rimin)ern four loo; seeparwi rr :c awritnurnci lion lines 'tbtti vertically and nDi :tort al y), rn nirn) n seven foot separation to
guys (both ver6a:ahy and tuohtcnbrlly) and mmirnurn ten foot :u!ps.ralior :c neutral:; (liotn vertically and horzomally;, and rnex.. and/or exceed all other OSHA
requirements its may be detenmfned ty O)SHA of:aiana: n- tluirerrerr is anSor formulas retevart to oveitead lines clearances and/or Separations requirements
(both vertically arxf horiacmt311y), and all uncerground crossiocs shall Ira placed at a min murn depth of dirty six ircha_s ('36') telcrw the pavement andror a
minimum depth of hverlt,14OUr ir&ies (24 ") below tit! J!34nea(f roausice di:ch or svvElie invert. Primary c;abk, (vattage era eating 50) votts) shag have mirwMLIM
thirty -six (36') Cover ';Kcndary c 2ii (voltages less than 503 yells) shall have a minirncm thirty -inch (30') mve-. Ex,z;pbon may be made by authonty of tie
Growth Management Diviskan tr good cause shovrrt.
12. Twu prints of the p-cposrxf wort: ixnering details of tt+is installation slial !)a made a Dart of his. p ermil. If additional plans one «aduired, °hey shall become a part of
this permit
13. Following cornoebai of all permitted wok, griisshrg arc /or seedirg shall be requfreci for EI I dsturDiNl nphts- of -vey.
14. All oropeRy disturbed by work au'ironzed by this permit Tust be: restored to better than, or ecrua'. to, is origin :al ccndition ari(l':c the sal. sfaction Of the County
15. Whenever de enxxl nexessary ty the
County for the mcstructicm, rt>pkir, maintervince, improvement, afteratn)i or -0(xztion of a)I�icable right -of -way or easement
and when so nc*fiei by Ulna Ccun;y, any or all poles, wires. Pip's. culverts, cables, led, Iardsruiping, clrveways, E,pnnklem, or ether fa<9fftes and appurtenances
authorized shag be! removed frcm said rght -o` way or easearncsiit, x rese° or ielccatec the-ecn as required, to be installee by this_. Peirir!, and at the expense of the
permittee, his swces%r, Dr assign
16. Wien the pennittee, or his suaess)', or assign it, notified of a need fa',u)nstiudion, ntpair, maintena"tim, improvement, alleriton of cr relocation wthin the rght-
of -way or easerner d and no act on fs taken by the nenr erns bier Nut Nnthin the tine frarle: s)ec:iliecl by tre County, the County stoill cause the permitted work to be
aftwead, relocated, or removec, with alts tctil expe:%se being borne: sclely by the permittee or :he restonsibie pa Ty.
17. Pemfts shall generally be in it -trn approved by the Efoarj of Ccun. Cornmissioner s and shall incit de tie time of ccmrienCemerit the number of days tree job is
expected to take, aicf the approxiratea date of cungooticr. Thor Dermir wil expire nineete (90) days Eller the Jtm ;k' mt,--d 0711 IEt on gate, unless authorized n he
spocific irisbrce fix a Icnger Dl shor',er period. If the wcrk has no: Ix -ttri ccrMilleted by the expira':iorh date, there mil Ix; a reireival fee, set by Resolution, payaole
up)n extending tie expired on cate'`cr an Edditonal ninety (30) days.
18. All correspondence iegarcirgl oNVE,truction prcxedures will Ira through thf! peTiittee, w h s atrtorixed agent or c crs iltant, a 1d rot through any contractor or
sul x:ontractof.
19. If tiere are any lane cosures or vegirK thErt vnll irnp eKle. normal traffo ficw. The permit noioer s ob!igaied to infOT1 the ()Etc ateii coa-cinator at 239- 252.8192 wind
IN! ROW Permit Sectfcxs aL' 23S1- .2!>;t -5715 r, three worki work ng cloys pro, to (x)r structior.
20. Collier Counq, Trific OperMOns Inspection Staff snarl be nctON- i irr, writing efie,r via form letter (Ta Colter Cou-ily - raffc OparatiDns, 2685 Horseshoe Drive
South, Napier, FL :Yt1C4) or erail (! '= HicCliisci -221 eraTLr)_9 s mirirnur, of 72 Hours prior to the wrime Hmmi tit of jobE !hat ircktce overhead or undergroond
work that will be ccndic:ted as part of wnstrwdfor. a rnanteanance projelts within Collier County or .3, :ate Road rghte- okw,ay within Collier County and 12 hours
pri or to any acid all daily iw)k to to pe!rtnnei throuplout the a vire lencpn cf ODn:a-uctOn or Mzinteianck pro ects At)), -Escrn;duling cf work shall be provided in
wrong. All urcergra-lixd taicilibes must Ira Idcated prier to raxistruction
21. Pror to aoaaptiance by the (.01-my (mdu ding issuan(x! of Certr5rife of Cccupancy), dies ROW Pisnritling Section stia.11 be not tied ty mailing o r delivering a request
for a final fns;wctiDn to the ROW Permitting Sectcn, 2$8;i South Horseshoe Owe, f4irkm, FL :hi1C4, o' by prone, 239 :: ?rig- i�ti;, upon completion of authorized
vvcrk Ali as buift surveys shall be subrn:tted in CiiS tonnat. f iloxng Collier Comity Growth hlaragerrent C•ivi!;i)i S:anck.nj fx 'Design and As -Built Electronic
Drawings (APPENDIX EI) in adJ!1i)i to>igned and sealed coxes cf the as -ouilt survey.
Packet Page -1354-
Operations Flan
HITS Triathlon aeries -- Napless -- January 9 -11, 2015
Description of Event:
11/18/2014 16.A.30.
Page 1 of 4
The E\lent consists of Triathlon races that Will taloe place on 13.aturday and Sunday. January 10-
11. 2 :015 with evenit check -in to cornrnence on Friday, January 9, 2015. The I =vent is being
produced by WITS, Inc., locErt:ed at 319 Main Street, Saugeties, NY 12477, as part of its
nationwide HITS Triathlon ,Series.
There will be five triathlon competitions, all of which wild include swim, bike and run components.
Suet up for the event will take commence on Thursday, .January 13, 2015 and cortinue on Friday,
Jlanuary 9, :2015. Two of the triathlon competitions will take place on Saturday, January 10, 2015
and the remaining three competitions will take place on SUrICEPI January 11, 201:5. Take -down
will take place on Monday, Januar)r 12, 2015.
Event Location
239 Vanderbilt Beach Road, t4aples, FL.
Event Maps A,ttac:hed:
-transition Area Site Mao
Swim Course Map
Bike Course Map
RUn Caurse Map
Event T'isnleline:
Thursday. J,a_nuari 8 1015
Noon - -6 PIA
Commence set -up (if permissible)
Friday. JanUant fJ. 2015:
8 A10 -- Neon
CCmplete sEaup
10 MI -- E3 FINI
Check -in for Satr,rday 1=vents
;��Iturd��a�nu =rl�r 10�2(115�:
5 A10 - 6:30 )km
Check -in continues 'for Saturday Events
7 FM - Midnight
"Half' and "Full" c.ornpetitions take place
4: F'IVI - 6 F'IVI
Check -iIn for 3undaly Events
6 F'IN - 8 PIVI
Welcome Party for Participants and farrlily and friends
Surrd nr_January_11, 2C1_i 5:
5 AM - 6:1{0 /kM
Check -in continues, for Sunday Events
7 EkIVt - Noon
"S3pruni:" and "01)rrrlpic" corrlpfetitions ? :aloe .place
1;)::30 FM to 2:00 hM
"Open" COmpetit:ior tiakE!a FAFIG(9
2:010 [ :INA - 3:00 RA
%wards Ceren^1011y
3:010 PNA - 8:00 hM
Commence take -down and cleanup
ti4,prldaY�,Jantrrant I;?��'.01.�:
8 hm -- Won
Complete take-down and cleanup
Detours
None: required -- all roads are open to two -way traffic.
Railroad Crossings
Packet Page -1355-
11/18/2014 16.A.30.
Page 2 of 4
None
Pre -event Publik: Notllfic:atlon
ShlerifFs C►tfice has placed Variable Message Boards on rnalin roadways of the race routes. Event
organizer will place an ad in the Maples Daily flows for one week prior netifyinc the public of the
event and identifying the roads; used. Event organiiv.:r will contact Connie Deane in FROW
Permitting (239-2!52 -8365) to request that she issue a "road :alert" to local !media. Event organizer
will contact. Doug Fee (239 - 513 -1040; f c.ca..._„ c; _ ) to request sassistanc:e with notification
Of various property owners associations in and around Bey Forest neighborhood.
Event Day Cornauunications,
Corrmlmunicaitions 'wrill be accomplished primarily with celil phonies.
Emergeru:y :Sernvices.
Event organizer will have an ambulance and TNT's at \ /,anderbilt Beach 1`rorn 7:00 AM to 9:00 AM
on Saturday and ,Sunday. "rhereaft:er EIVIT's will be on hand at the transition area until the
conclusion of all races for each day. All staff (members and wolunteem v V be givE:n cell phone
nUrnbers for key rr,Wlbjers of event mana(�ement. Situations requiring arl errier(PeflCy response
will be C ;OITIITIUniG3ted by radio and/or cell phone to a designated member of management, who
will then alert emergency services personnel.
Specta:tc►r Control
spectators will (largely consist of family and friends of event participants. who will !DE! located in the
park at the :Mart arid finish line of the competition. Staff, including the evert announcer will be
diligent in keeping the course clear of spectators and will E:mpio1/ the use of barriers as
recessar /.
Pavement Marikinclas
There will be no F)WE rent markings. Bicyclists and runners will be separated from motor vehicle
traffic with traffic cories. Infoinnation and directional signs for participans will be on folding sign
boards.
Event Daly Ftoaldwray Signing for Event Partic:iFrants
Informational and directional signs Will be located along the race courses to assist the
participants. All signs, will be Iccateld well off the traveled roadway and shoulder. !31rns that are
set ap_adjac:e R iof the sid�Nto -( r l so as not
by ob tr id- runners Or O'thEr DE1(jestrialls, Event signs InCIUCI(? tl`W f0110vvin :
• Mlle. ma+ leer sign. in increments of 5 miles 'for t:he E3ike (.ours E! - 1 : 3 %4`(�n) K a1 7/16(h}
• Mile marker signs in increments of '1 mile for the Faun coursE? —13 36 "(wv} x 11 7/16(h)
• Directional tuirn arrows - 18 "(w) x 24"(h)
• Bike Turnaround on 30 = % "(w) x 36" h) sarndvvic!h board
• Run Turnaround on 30 ;4 "('w) x 36 "(h;l sandw'r.h board
• Aid Station -- i4 Idile Ahead - Water 8t HeErd on 30 r (In) x 315"(h) srandwich board
Packet Page - 1356
"T""'
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'In a ro ui n
11/18/2014 16.A.30.
Page 3 of 4
fidid
tati o
Mille Ahead
Watei Heed
Aid Stations
Aid Stations 'wild ble located every 10 miles on the Bike course and every 1.5 miles on the Run
course. All I Aid Stations will have water, energy drink, energy bars, gels and fruit, All Aid
stations w!ill_indude an 8' two chairs and .a 10'_K :L�' 00ri_cya tent_ Aid Stations at mile
marker as and #6 on the Saiturclay_ Run _aourse maxincludee nortabiE toi E_1_s,
All items a>socciatgcl with the /kid Stations will be located well off the roadw@v. -Staff and
Volunteers mannin; 1:1i jaid Stations will be instructed to stays well off the roadvv_ay and not
permit athletes t:o stray into any portion of the roadway.— i ra care _will be taken in the vicinity
of die Bay! Forest residlential_subdivision.
Runners c^:ompoting al :ter Dusk
All c►articipants _coc7noe- ting -in the Full distance race hav- e_until Pdlidn4,,fj to carrnllete the race. All
part:icdpant:s who a.restill cm course after dusic_will be issueed_headlaii to both illuminate the
surface th <twaree ruirningcrnand to e_nhanc:e visibili tev_ Most racers ;also wear f iighly reflective
clothinnas, an added measure �ofrjersanal safety._We will iremind racers of the need to be visible
in the rritben Athi Guide that is emailedd to all participants -and in the mandatory Racers'
Mee inr; on the dad! before the race. Additionally, �nre will issue ANSI C:lass_Ireflective vests to all
racers who will be on_tlne_cau_se after sunset and will .have gfo_vv_ sticks_ andtorriliaw necklaces
issued by staff and Volunteers at each aid station for any racer that needs or -vv- -ant :s one.
Event Support Vethii6ler
• %10to1'cyclE! accompanying the lead cyclist: of each race distance
• Follow vehicle to broil Iasi. Full cyclist on Saturday, January :11, 2 01.5 and last: Olympic
cyclist on Sunday,lanuarl 12, 2015
4P The last runner on each day will be monitored by staff .and volunteers, at Aid Stations.
Tents • to be sit. they Transition Area —:239 Vanderbilt Beeaah 11i
i_Ip to three tents each of which will be open on alll sides and cortain less than 400
scurare feet vvith minimum fire break clearance of 12 feet
H 10' x 'lid' pop -up tents for vendars, timing sta ians and Aid Stations:
Lights and Electrical
Flodable fight towers eheith generators, in transition taneal
F'ort:able genE:rat:ors for other electrical needs
Packet Page -1357-
11/18/2014 16.A.30.
Page 4 of 4
Portable Toilietc;
1 unit for eVVy' 40 Entrants in the Registration Area
1 unit for every 100 entrants in they Bike i'S,xim Transition Area
Up to 4 units on the iRun Course an Saturday only
1 Handicap unit
• 1 Hand Wash unit
Staffing Estimate
215 perimanent staff
• 210 local laborers
80 local vollunteers
Security Personnel
• Coliiier County Sheriffs Office DE�puties for traffic. control as discussed above
2 -3 staff mENTIbers to keep bicycle transition arEO secure
\dater safety personnel) — 1 for every 50 entrants — duration of approximately 2 hours on
Saturday and 1 'iZ - 2 hours on Sunday.
Food 8'L Beverage
•
Registration and Check.-in, Area
o bagels, muffins, pretzels, chips, etc.
o Hand fruit
a arannr
Elattk bE.1(E y.. a
Coffee
«
Aid Stations
Bottled wate =r
Hand fruit
Power bars
Energy eels
Energy drinks
Equipment (List
O BUOYS
�> Traffic: comes
Course infoTnT1,3tion and directional signs
Timing asquiprnen'; antennae
Solid Waste & IZecYcli1191
[Event organizer vv'illl contract with a \Naste Management: for removal of solid waste and recyclable
ITIa'terial. Tra,h containers will be located throughout the Reaistration Eind Check. -in area and at
each Aid Station
Packet Page -1358-
11/18/2014 16.A.30.
C'C)LL-11"_It COUNTY SITERI[TIT'S 11171711 :E;
A►1�� E',aW�! OR��':E_:M[E:f!�T
SPECIAL
IAL I)l± T'A.�I, 4C_IZLIEI�LlL,1�fI'
7iE[IS AcGiR',]EI.D I ENT entered into, this date 10.2112,014; i)y and IVVA'een the Collier
Cou:r►t;y Sheriffs Offices, KEAIN RANIBOSK, SHE13IFF o(Zollier County, and Naples, Florida;
here4iafter referred to as "CCSO" and HITIS Triathlon ;series he:reinifter referred to as
"CONTRACTC►R ", both of whom shall be: referredi to as the `TAFITIES ".
VV I T7N ES' SETH:
WHERt1EA.S,, the: C1C)NTRACTOR desires to obtain special Law I:nfc,rcernent 'Services at
Numer-crus Demitiic,__at all icritr_irsections alojngthr Triathlom Route that have a tlaftic signal.
WHEREAS, the has agreed to render to the CC'ONTF'A,(- -TDR'. professional law
enforce.Tnent SCI-Vice, and the C09TRACTOR is desirous of contracting for such services upon
the terms and conditions hereinafter set fort-h..
WHERLEA.S, the c:'ONIFF:&Clf OR its desirous of providing Law Enforcement services,
through a contmctua.l relationship with. the CCSO.
WHEREAS, the Sheaiff herebv agrees to provide such security .arid lane emForcement as
provided herein.
NOW, T1H[EREDDR:IE, hr consideration of the sums hereinafter set forth and for other
good and valuable considerations, the receipt and legal sufficiency of which. are hereby
aclatov✓ledged., it is hereby agreed as follows:
1. Far the purpose at'K)ve, the Sheriff'shall provide; to the (- "0NTRAC'TOR: Various
IDneLuct:iesafva ijous thine rind dates.,
I Such Law E,nfmcement Deputies shall perform :normal law enforcement duties to
provide for the health and security of persons in the immediate area ofthe above
captioned event or location(s).
At al.l times pertinent to t:hiis contract, the Law Enforcernenr Deputies shall be
assigned by and remain under the control of the Office of the Shce;riff of Collier
Iourtty,'Kevin Ftanrboslc, Sheriff: Owr►eirslhip and maintenance of equipment used
in ;Special Details are the respansibil.ity of the Collier County Sherit�'s Office.
Equipment assigned to a Deputy for use hi the regular performance of duties shall
be used during this Special Detail. All e�quiprr►e'nt remains the responsibility of
the assigned Doeputy and the ownership rerrm,ms with the Colliei County Sheriff's
�)fjf10E:.
.4. The c- ONTRAvC'I'OR shall pay as indicated umdleir "Financial
Arrangements" to the Off-me of the IsItericr of Collier, County the actual cost
to the ZX''SO ol- $47.06 per hour per depuity., 7Che CONTF:A,C °COR shall pay a
mi:oionarn of (3) tthre:e hours per Deputy per day and $; 52.59 per supervisor,
one Supervisotr per six deputies.
Packet Page -1359-
11/18/2014 16.A.30.
A. neiv contract shall require a fill bahutce deposit prior to coverage being
scheduled. The dietail shall be subject to a funa.l accounting.
The balance retnainin;g, if any, shall be invoiced te, the CONTRACTOR upon a
final tine and nnil.eage accousiting being corn.pleted by the Sheriff's Office and
shalll N: paid by the CONT:R:A.CTCYR. within five (_;) days of receipt of the invoice.
l.f'an account is sixty (60) days past due then all contract IWA' enfnrcerne:nt services
will tic; terminated until] paynu,nt i.s paid in fill.
FFNIANCIAL ARFLA,hIGE-MTNTS:
CD Full Nyment in Advance
500,> Deposit Required
[] No :Deposit requiredJ 'fora]. Due Upon Willing
The (::ONTIRACTcJR hereby agrees to imdlerr►niF)1 the Sher AT against any and all
rlairns agaiins:L the Sheriff or the Office ofthe Sheriffof Col"Aer County arising out
of the use of the certified IWAI enforcement deputies frorn whatever source or
cause, excepting only the net Agence ofthe Sheriiffor his Deputies.
6. The p,artiies ag ree that the services provided for herein are nc►t a: guarantee of the
health and safety of the patrons attending the above captioned event. but is the
provision of regular law enforcement services colmnionly supplied by the Office
of the Sheriff to the ci.,izens of Collier County according; to policies established by
the Sheriff:.
7. The parties agre.- that in the event of an off -si:e emergency Tegairing; the services
elsewhere of' the law enforceinent Deputies provided hereiin. that the Sheriff may
be required] to remove the Ele- puties to meet any such emergency, without penalty,
and such removal shall not he deetned a breach of this Agreement.
.B. 'Law Enforcement -Delputies provided according to the terrns hereof shall be paid
according, to the regular payroll procedures of the Office of the Sheriff, and no
Rinds shall tic, transferred. fiwn the i,- :ClNTRA,CTOR to any law enforcement
Delputty, lbuit such fiords shall be paid directly lo the Office of the Sheriff of Collier
County.
9. A, 2;4 hour notice iis; required for any event cancellation by contacting
Lieutenant Mike Jones at 239- 252-0017 (office) oir 2.39- 25344.59 (cell). If
notice is vot re:eeived within ttha.t timiefi-a ne, the Contractor will pay a
mininnunn of 3 (three) hours Igor each scheduled depury.
Packet Page -1360-
11/18/2014 16.A.30.
IN )NTTNFSS WI4]:RE:eC1;F', dire PARTIES hereto execute this instru rmant on their behalf, at
the dates set forth beeloywc
COLLIER; COLF' Ffl( SHERA F S; OFiFICE,
Mike :(ones f6t, Shed ifi'Ranrbosk 10.21.2014
--- ---------------------- --------- - - - --- --- ------- — -------------
KEVCIKC KAMBOS,K, ,sheriff of Collier County
Approved as to itinn a.nd legal sufficiency sutject to e:Kectn.ian b;y the ]PARTIES:
CONTR:A.CTOR"--- MIT;,�Inc_ - -- - -------------- - - - - -` -----------------
/
BY: C %�`Z�i .' it'i�- 1iR�rG��i"'�.7�, _ -- ���1 � • - - - -max i 10/27/201,4
Signed Name �-" Date
John A. E=iickrran,
Typexi?rin teed "blame
319 Main Street
;3r�ugeities. MY 12477
Street Address (Ay/ State /Zip Code
Wiling Address (if (EIRrent:) City /State /24) Cade
Office: M5-247 -7275
-------------------------------------------------
(Area Code) Tele;lahone (`lumber
('Area Co,de'► F?, K_ Number
(Area Code) Cellular Phone Number
Ern -Ril Address (if available)
Packet Page -1361-
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