Agenda 11/18/2014 Item # 16A2611/18/2014 16.A.26.
EXECUTIVE SUMMARY
Recommendation to approve Change Order No. 2 to Purchase Order 45- 151465, authorize the
expenditure of Tourist Development Category "A" tax funds to provide engineer of record and
construction engineering inspection services during the nourishment of the Naples Beach project by
Atkins North American, Inc. under Contract No. 14 -6256 for time and material amount of
$24,648.68, authorize necessary budget amendment, and make a finding that this item promotes
tourism.
OBJECTIVE: To provide engineer of record and construction engineering inspection services
during the renourishment of the Naples Beach project under contract 14 -6256.
CONSIDERATIONS: This Change Order No. 2 to Purchase Order 45- 151465 in accordance
with Contract No. 14-6256 will provide post - design services including engineer of record duties
for the Naples Beach Nourishment truck haul beach nourishment project. This activity was not
included in the original Purchase Order (PO) to provide engineering services or subsequent
Change Orders to extend the PO duration.
FISCAL IMPACT: The expenditure of $24,648.68 for post - design services including engineer
of record duties for the Naples Beach Renourishment truck haul project (Project 195- 90038) was
anticipated during development of the FY 14115 Tourist Development Tax Beach Renourishment
Fund (195) budget. A budget amendment will be necessary to move funds in the amount of
$24,648.68 from Tourist Development Tax Fund 195, Project 80096 Beach Analysis Design into
Project 90038 TS Debby Naples Beach PW 0679.
The cost for the entire project including the sand supply, delivery, placement, CEI and
engineering activities is currently estimated at $2,730,000. $2,500,000 was originally budgeted
for this project. Funding is available through TDC Fund 195 reserves and will reduce reserves
for future construction by approximately $230,000.
Federal Emergency Management Administration (FEMA) Disaster 4068 PW 0679 will
reimburse the County for all eligible expenses associated with the renourishment. This item
meets the criteria of eligible federal expense. FEMA will reimburse Collier County for 75% of
eligible federal storm expenses and 12.5% of eligible state storm expenses. It is expected that all
but the 12.5% (approximately $3,082) of this item will be reimbursed to Collier County.
The original approved amount of Contract 14 -6256 was $105,204. This Change Order No. 2 will
increase Contract 14-6256 by $24,648.68 for a total of $129,952.68.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan
related to this action.
ADVISORY COMMITTEE RECOMMENDATIONS: At the October 23, 2014 Coastal
Advisory Committee (CAC) this item was unanimously approved by an 8 to 0 vote.
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11/18/2014 16.A.26.
At the October 27, 2014 Tourist Development Council (TDC) meeting this item was
unanimously approved by a 9 to 0 vote.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval. — CMG
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the
expenditure of Tourist Development Category "A" tax funds to provide engineer of record and
construction engineering inspection services during the nourishment of the Naples Beach project
by Atkins North American, Inc. under Contract No. 14 -626 for time and material amount of
$24,648.68, authorize necessary budget amendment, and make a finding that this item promotes
tourism.
Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning,
Impact Fees and Program Management
Attachments: l) Change Order; 2) Proposal
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11/18/2014 16.A.26.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.26.
Item Summary: Recommendation to approve Change Order No. 2 to Purchase Order 45-
151465, authorize the expenditure of Tourist Development Category "A" tax funds to provide
engineer of record and construction engineering inspection services during the nourishment of
the Naples Beach project by Atkins North American, Inc. under Contract No. 14 -6256 for time
and material amount of $24,648.68, authorize necessary budget amendment, and make a
finding that this item promotes tourism.
Meeting Date: 11/18/2014
Prepared By
Name: HambrightGail
Title: Accountant, Coastal Zone Management
10/21/2014 11:48:11 AM
Submitted by
Title: Accountant, Coastal Zone Management
Name: HambrightGail
10/21/2014 11:48:12 AM
Approved By
Name: PuigJudy
Title: Operations Analyst, Community Development & Environmental Services
Date: 10/27/2014 11:35:15 AM
Name: Tara Castillo
Title: ManagemenCBudget Analyst, Road Maintenance
Date: 10/27/2014 4:00:55 PM
Name: McAlpinGary
Title: Manager - Coastal Management Programs, Coastal Zone Management
Date: 10/29/2014 1:44:23 PM
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11/18/2014 16.A.26.
Name: KearnsAllison
Title: Manager Financial & Operational Support, Transportation Administration
Date: 10/29/2014 3:41:09 PM
Name: PattersonAmy
Title: Manager - Impact Fees & EDC, Business Management & Budget Office
Date: 10/29/2014 4:39:27 PM
Name: JohnsonScott
Title: Manager - Procurement, Purchasing & General Services
Date: 10/30/2014 8:57:13 AM
Name: MarkiewiczJoanne
Title: Director - Purchasing /General Services, Purchasing & General Services
Date: 10/31/2014 3:53:21 PM
Name: NorthrupAdam
Title: Procurement Specialist, Purchasing & General Services
Date: l ] /3/2014 8:32:40 AM
Name: PuigJudy
Title: Operations Analyst, Community Development & Environmental Services
Date: 11/4/2014 1 1:09:31 AM
Name: MarcellaJeanne
Title: Executive Secretary, Transportation Planning
Date: 11 /4/2014 4:49:40 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 11/5/2014 10:41:53 AM
Name: OberrathKaren
Title: Accountant, Senior, Grants Management Office
Date: 11 /6/2014 9:15:09 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 11 /6/2014 9:21:04 AM
Name: Stan I eyTherese
Title: Manager - Grants Compliance, Grants Management Office
Date: 11/7/2014 11:30:55 AM
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11/18/2014 16.A.26.
Name: FinnEd
Title: Management/Budget Analyst, Senior, Transportation Engineering & Construction Management
Date: 11/10/2014 9:54:09 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 1 1/] 0/2014 1:34:38 PM
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11/18/2014 16.A.26.
Naples Beach Nourishment Project
Post - Design Services
For the
Collier County Coastal Zone Management Department
Change Order to Purchase Order 45- 151465
Contract Number 14 -6256
Collier County Project Number 195 -90038
October 20, 2014
ATKINS is providing this change order to the scope of work dated May 12, 2014 for Collier County
Coastal Zone Management Department. The intention of this Work Assignment is to provide post - design
services including engineer of record duties for the Naples Beach Nourishment truck haul beach
nourishment project. In accordance with Collier County Contract Number 14 -6256 the following
amendment to the scope of work is presented herein.
SCOPE OF SERVICES
Atkins will provide engineer of record and construction engineering inspection services during the
nourishment of the Naples Beaches. Atkins' services will be to provide periodic inspection on an as-
needed basis. The project will span Naples Beach from R -58A to R -79, or approximately Doctors Pass to
3,000 feet south of the Naples Pier.
Once construction contract(s) have been approved, Atkins will proceed with construction phase services
that include: attending pre - construction meeting(s), construction oversight /monitoring through part -time
on -site representation, permit compliance review services, and payment authorization. Under this task,
Atkins will provide the following post - design services for the Collier County Naples Beach Nourishment
Project as designed and permitted:
a. Engineer of Record Services
b. Part time on -site owner's representative (up to 2 days a week)
c. Updated construction template /record drawings (AD & BD quantities) (surveys performed by
others)
Task 6 — Post - Design Services:
During the estimated 30 days or 4 weeks of construction activities estimated, it shall be the responsibility
of Atkins as the FOR to provide the complete services necessary to certify the project to the permitting
agencies and to ensure that the project is constructed in reasonable conformity with the plans,
specifications, and pen-nit provisions. These services will be provided by Atkins' senior engineering staff
that has been responsible for preparing the design and permitting phase of the project. Bryan D. Flynn, PE
will serve as the Engineer of Record.
The work provided by the FOR shall, in no way, relieve the Contractor or the County's Construction
Management team of responsibility for the satisfactory performance of the construction contract. Survey
data, turbidity monitoring reports and daily construction reports will be provided to the FOR on a timely
basis, by the Contractor, Surveyor and County Construction Management staff.
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11/18/2014 16.A.26.
Progress Meetings - The FOR will attend weekly progress meetings with the County, Contractor, and
Construction Management Team to discuss in detail the construction progress and the requirements and
responsibilities of each participant. Atkins will provide a weekly progress report to the County within 3
business days of the meeting.
Construction Plan Interpretation - The FOR will assist the Contractor and the County's Construction
Management Team with interpretation of the plans, specifications, and contract provisions and consult
with the Contractor and County's Construction Management Team when an interpretation involves
complex issues or may impact the cost and duration of performing the work. If in the opinion of the EOR,
construction activities violate the requirements of issued permits, the FOR shall immediately notify the
County and the Contractor. The FOR will review and assist the County's Construction Management
Team with analyzing changes to the plans, specifications, or contract provisions and any extra work
which may be necessary and recommend such changes to the County's Construction Management Team
for approval.
FOR Site Visits - The FOR or his delegate will visit the construction site at appropriate stages of the work,
as necessary to assess the general progress of the work and to verify that the project is being constructed
in reasonable conformity with the approved plans and specifications. During the site visits, the FOR shall
address any design related questions that arise during construction, review and document issues, and
recommend solutions. The FOR will send a summary of the site visit to the County detailing work
progress, Contractor questions, issues encountered, recommended solutions to the County.
Shop Drawing & Test Reports Review - The FOR will request, receive, review, reject and or approve shop
drawings, product data and tests results submitted by the Contractor for all pertinent items needed in
construction. The FOR shall also review the submittals to detennine satisfactory compliance with the
project plans and specifications, noting their approval or stipulations. The FOR shall determine the
acceptability, subject to County approval, of substitute materials and equipment proposed by the
Contractor and receive and review (for general content as required by the specifications) maintenance
operating instructions, schedules, guarantees, and certificates of inspection, which are to be assembled by
the Contractor in accordance with the contract documents. When appropriate shop drawings shall be
approved and copies sent to the County for record and to the Contractor for use in procuring and
constructing components of the project.
Record Drawings — Upon final completion of the work, the FOR will prepare record drawings from as-
built survey information provided by the Contractor, incorporating all changes made during construction,
by using record infonmation certified by a Surveyor and Mapper licensed in Florida and provide to the
County two (2) plansets signed and sealed by the EOR, one reproducible set (Electronic PDF) and one
CD -ROM computer disk copy of the record drawings.
Permit Close -out - Upon completion of construction, the FOR will prepare the required certification of
completion letters to the County, FDEP and USACE.
Atkins shall conduct periodic on -site monitoring and permit compliance support during the project an
average of 2 days per week. While the Contractor is actively placing sand, Atkins will provide part-time
supervisory services for the Contractor's collection and reporting of background and compliance -
monitoring activities as required by permit authorization. Atkins will review turbidity monitoring results
N
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11/18/2014 16.A.26.
during project construction activity to ensure compliance with permits. Atkins will verify that the
location and number of stations for monitoring are in accordance with the permit requirements.
Atkins will provide the following engineering services during construction. These services will be
provided via periodic site visits on an as- needed basis. It should be noted that these services will also be
provided by a delegate of the EOR, these staff at Atkins that have been involved with design of the
Collier County Naples Beach Nourishment Project and yearly physical monitoring reports for permit
compliance. These staff also have experience with truck haul beach nourishment projects, beach
nourishment projects, permit compliance and oversight of marine construction throughout Florida. These
individuals will monitor the sediment quality at the mine, sediment delivered on site and at specific R-
monument locations. The FOR or his delegate will perform visual reviews of work in progress for
conformance with the design plans and specifications.
The following services will be provided throughout project construction:
a. Attend the preconstruction meeting, project start up meeting and project progress meetings
between the Owner, Contractor, and Engineer. Atkins will review meeting agendas and
distributed minutes of the meetings.
b. Review field inspection reports submitted to the Owner by the Contractor(s) and Engineer
c. Resolve field issues /survey issues that do not affect the design intent. Consult with the Engineer
for his /her input when necessary. Provide reports to Owner, Contractor and Engineer on a
weekly /monthly basis.
The following services will be conducted as periodic checks throughout project construction:
a. Review and monitor the Contractor's overall compliance with the approved plans and
specifications.
b. Review and approve pre- and post - construction surveys, AD /BD surveys and record drawings
submitted by the Contractor.
c. Monitor and document the performance of the Contractor(s).
d. Monitor sediment quality in accordance with the sediment QA/QC plan and beach suitability.
Observations will be made by the site representative to ensure that construction is in compliance with the
construction plans, contract documents, and permit authorizations for the work. It is assumed that
construction will require 4 weeks of continuous construction. Costs are based on a part -time onsite
representative, averaging 2 days a week beginning in November 1", 2014 and continuing through
December 1", 2014. If work continues past December 1s; Atkins will continue to provide support with
the County's approval, through the completion of the project at a day rate.
Deliverables for Task 1 will include:
1) A weekly status report submitted to the County project manager.
2) A final project report submitted to the County.
3) Electronic copies of all photos, drawings, documentation and reports on CD.
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Budget Estimate
Work for this assignment will be performed on a time & materials basis not to exceed an amount of
$24,648.68. Work will be billed to the County on a monthly basis based on the amount of work
completed for the preceding month. The budget breakdown per task is as follows:
Task 6 — Post - Design Services ........................... ............................... .....................$24,648.68
Total........................................................ ............................... .....................$24,648.68
Schedule Estimate
Atkins will require and additional 75 days to complete the work outlined above.
Assumptions
1. All existing information/documentation including, but not limited to, survey data, project permits,
environmental information, previous studies, CAD drawings and volume tables, etc. will be provided
to Atkins by the County /Engineer /Contractor(s).
2. This quote is based upon conversations with County Staff.
3. No survey services, turbidity monitoring, modeling analysis or value engineering will be conducted
under this work order. Should these services be required Atkins will submit a separate scope for these
additional services.
t / ,
Jj I 10/20/14
Bryan D. Flynn, PE
Sr. Project Manager
Atkins North America, Inc.
4
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Date
cot Mar county
i ,
0 Contract Charige Request
11/18/2014 16.A.26.
Purchasing Department
Change Modi#icaUcin Form
❑ Work Order Modification
Contract #: 14- ✓
Change #: 2
PO/Work Order #: 45- , Project Marne: Naples Beach ✓'
6256
Current BCC Approved Amount
151465 Renourishment
Project U. 195-
Project Manager, Gary
Department: CZM Contractor /Firm Name: Atkins North
90038
McAI in
American, Inc,
Original ContractlWork Order Amount
5 105,204.00
6/10 /14 1BA1$
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$ 105,204.00
6110014
Last BCC Approval Date', Agenda Item #
Current Contract/Work Order Amount
105,204.00
submittinq for a ova! this box must be initialed b Project Maneaer
SAP Contract Expiratlon Date (Master)
Dollar Amount of this Change
$24,M.68
23.43%
Total Change from C?rtginal Amount
Revised ContractMork Order Total
5129 852.68
23.43%
Change from CurrentTCC Approved Amount
Cumulative Cha es
$24,648.68
23.43%
Change from Current Amount
Completion Data, Description of the Task(*) Change, and Rationale for the Change
Original completion crate: 916„014
Last approved compietion date: 7Revised
completion date (includes this
Z S. Schedule adjustment
1/1/2015 ---
I change): 03/17/2015
Number of days added; 75
Each step on the contra edification checklist farm a been reviewed prior to me
submittinq for a ova! this box must be initialed b Project Maneaer
Add new task(a)
Change tasks)
Fj Other (specify):
i. Provido p d 'led and specific explanation of the ra uestod cha s ) to th kd *) andforthoaddalorml
added: The change order is for $24,648.68 to cover the expense of post- design services including site inspections,
submittal review, ps<rmit compliance submittals and Engineer of Record Services.
2. Provide draped rationale for the renuested chap e: The County will need the Engineer -of -record services to review
the contractor's work, the County's Inspection reports, turbidity monitoring, and approve pay requests.
3. Provide explamation why chancie way not anticipated in original scope of work., The original contract was
specifically for design, permitting, plans, specifications and development of procurement documents. At the time it was
not known what specific past design services would be required.
4. DP"Stae the impact if this change Is not prace:ssed, Atkins will not be able to provide post- design and engineer of
record services through construction.
Type of Change I Modiflcatton
1. Planned/ Elective I TO 2. Unforeseen conditionslcircumstance I
-5
YJ 3. Quantity or price adjustmment
(J 4. Correction of errors I D Value added I
Z S. Schedule adjustment
Change Requested fay
Contractor /Cansu!t"_anf Owner
I , Usina Department
Lresign Profes tonal ElFecaulatory ,Agency (specif f :
tither `Sp° ify):
��j
- -_ —_
Purchasing Prcfessionai Parbciv2ted in Negotiation of Change ! fi�lodiFrcation ❑ Yes No
Approved by_
Data:
P
Gary McAlpin, eager:
r -
Reviewed oy:
Date:
Adorn Nlorlhrt p, Prccrernant Strategist's game, –
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Revised: hiliV:2
1
CHANGE ORDER
CHANGE ORDER NO. 2
TO: Atkins North American, Inc,
4030 West Boy Scout Blvd
Tampa, Florida 33607
DATE: 10/22/2014
PROJECT NAME: Naples Beach Renourishment
P ROJECT NO.: 195-90039
Under our AGREEMENT dated June IO'h, 2014 ell
11/18/2014 16.A.26.
CONTRACT NO. 14 -6256
BCC Date: 06/10/14
Agenda lter 16A18
You hereby are authorized and directed to make the following change(s) in accordance with
terms and conditions of the Agreement: Provide scope and fees for Post Design Services.
FOR THE Additive Sum of: $Twenty Four Thousand, Six Hundred and FoM -Eight Dollars and Sixty-
Eight Cents (524,648.68);.
Original Agreement Amount 5105,204.00
Sum of Previous Changes SD
This Change Order add 524,648.68
Present Agreement Amount $129,852.68
The time for completion shall be increased by 75 calendar days due to this Change Order.
Accordingly, the Contract Time is now 265''calendar days. The substantial completion date is
03/06/2015 and the final completion date is 03/17/2015." 4'our acceptance of this Change Order shall
constitute a modification to our Agreement and will be performed subject to all the same terms and
conditions as contained in our Agreement indicated above, as fully as if the same were repeated in this
acceptance. The adjustment, if any, to the Agreement shall constitute a full and final settlement of any
and all claims of the Contractor arising out of or related to the change set forth herein, including claims
for impact and delay costs.
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11/18/2014 16.A.26.
IN WITNESS "HEREOF, the Contractor and the County have each, respectively, by an authorized person or
agent, hereunder set their hands and seals on the date(s) indicated below,
ATTEST:
Dwight E. Brock, Clerk
CONTRACTOR:
Atkins North America, Jnc. �
j
�—
Bryan Flynn CDesign Professional'
Contra r First Iitnpss
Typr/print witness name
V
Contractor Second Witness Type/print witness name
,,- AToved as to form and legality:
L�
.E�4�'sistant County Attor*rey
Accepted: 20
OWNER:
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
Tom Henning, Chairman
tt 0
ry McAlpid, P.E., Prod° t Manager
DEPM=MM
Ic y: icy �3r/
Amy Pattc n
[ ?NI51f7N AD11MlT1l 'IRA 'OR
By,,
Nick Casalatigvida
PROCUR.EMF —NT STRATEQJS
B r
Adam Northrup,_.-_ / J
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