Agenda 10/28/2014 Item #16E110/28/2014 16.E.1.
EXECUTIVE SUMMARY
Recommendation to approve the sale and disposal of surplus assets per Resolution 2013 -095.
OBJECTIVE: To lawfully dispose of County property that is obsolete, uneconomical or inefficient and
serves no useful business purpose to County operating departments.
CONSIDERATION: Staff has identified two fixed route buses that, in accordance with the Federal Transit
Administration (FTA) guidelines, have reached the end of their useful life. The buses were purchased in 2004 with
federal funds and because they exceed their useful life, were replaced in June 2014. Staff have consulted with and
notified FTA of the intent to sell the surplus buses as there is no other need at the County for the buses or parts.
Additionally, the Fleet Department has approximately fourteen (14) vehicles and pieces of equipment that were not
available prior to the County's auction in March 2014. The estimated revenue value [through an auction] of the two
(2) buses ($2,700 each), 10 vehicles ($1,000 - $2,000 each) and four (4) miscellaneous pieces of equipment ($1,000)
is twenty thousand ($20,000) dollars based on historical data.
The buses, vehicles and equipment would typically be sold with other vehicles during the County auction in March
2015 but the Collier Area Transit (CAT) facility on Radio Road will be going through major construction with
site work beginning in September, limiting the yard space available for storage. There are additional space
limitations at the Fleet Department; therefore, it is necessary to dispose of these vehicles and equipment as soon
as possible rather than waiting for the County auction.
In addition to the items listed on Attachment -A, staff is:
• Requesting approval by the Board to add additional surplus items received subsequent to the approval of
this Agenda Item for sale in the auction; and
• Requesting approval to accommodate requests for donations received from other government entities or a
legitimate Florida Non Profit 501 (C) (3) organization prior to the auction.
Staff plans on utilizing an on -line auction through the services of the current auctioneer to dispose of these assets.
If adequate bids cannot be obtained, staff may utilize alternative disposal methods such as traditional auction,
sealed bid, etc.
FISCAL IMPACT: Revenue from the sale of the revenue estimated at $20,000 will be deposited according to the
cost center that originally purchased the equipment and a future agenda item will be brought to the Board to
recognize and approve the revenue. Proceeds from grant funded assets will be booked in accordance with the
grantors requirements.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board
approval. —SRT
GROWTH MANAGEMENT IMPACT: There is no growth management impact as a result of this executive
summary.
RECOMMENDATION: That the Board of County Commissioners approves the sale and disposal of surplus asset
per Resolution 2013 -095.
Prepared by: Tracey Payne, Procurement Manager, Purchasing Department
Attachment A: Vehicle and Equipment List
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10/28/2014 16.E.1.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.1.
Item Summary: Recommendation to approve the sale of and disposal of surplus assets
per Resolution 2013 -095.
Meeting Date: 10/28/2014
Prepared By
Name: MarkiewiczToanne
Title: Director - Purchasing /General Services, Purchasing & General Services
10/13/2014 2:56:10 PM
Submitted by
Title: Director - Purchasing /General Services, Purchasing & General Services
Name: Markiewiczloanne
10/13/2014 2:56:11 PM
Approved By
Name: Markiewiczloanne
Title: Director - Purchasing /General Services, Purchasing & General Services
Date: 10/13/2014 3:17:54 PM
Name: ArnoldMichelle
Title: Director - Alt Transportation Modes, Alternative Transportation Modes
Date: 10/13/2014 3:44:34 PM
Name: pochopinpat
Title: Administrative Assistant, Administrative Services Division
Date: 10/14/2014 8:31:47 AM
Name: PayneTracey
Title: Manager - Procurement, Purchasing & General Services
Date: 10/14/2014 4:16:20 PM
Name: OberrathKaren
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10/28/2014 16.E.1.
Title: Accountant, Senior, Grants Management Office
Date: 10/20/2014 9:44:48 AM
Name: PriceLen
Title: Administrator - Administrative Services, Administrative Services Division
Date: 10/20/2014 12:25:11 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 10/20/2014 3:49:09 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 10/20/2014 4:57:42 PM
Name: StanleyTherese
Title: Manager- Grants Compliance, Grants Management Office
Date: 10/21/2014 8:50:58 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 10/21/2014 3:32:45 PM
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10/28/2014 16. E.1.
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