Agenda 09/23/2014 Item #16D209/23/2014 16.D.20.
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid (ITB) No.14- 6278RR for "Aquatic Maintenance
Support Services" to Tri -City Pools, Inc., to provide preventive as well as on -call maintenance and
repair support for County -owned and operated aquatic facilities. Estimated annual fiscal impact is
approximately $80,000.
OBJECTIVE: To maintain County -owned aquatic facilities in an efficient and cost - effective manner.
CONSIDERATIONS: The Parks and Recreation Department manages three main aquatic facilities:
Golden Gate Community Park, Immokalee Sports Complex and Sun -n -Fun Lagoon Water Park; along
with two interactive water playground facilities at Eagle Lakes Community Park and Vineyards
Community Park.
Historically, the Department has utilized a preventive maintenance, plumbing and electrical contract as
well as quotes to service water park equipment. Staff has since determined that a contract covering both
the maintenance and repair service of all aquatic equipment would be more efficient and effective.
On July 8, 2014, the Purchasing Department solicited bids for pool care vendors to provide services. The
solicitation was opened on July 18, 2014. A total of 199 notices were sent, 12 were downloaded, and 2
vendors submitted a bid.
Contractor
Price for Water
Features
Price for Pools
Total
Tri -City Pools, Inc
$27,900.60
$0.00
$27,900.60
Vista Pools
$24,279.84
$12,000.00
$36,279.84
Purchasing staff was able to validate the per pool /feature unit price based on the overall total cost
submitted by Vista Pools' bid submittal. Purchasing also confirmed that TriCity Pools combined the
maintenance fees for both the water features and the pools in the line item designated for the water
features. TriCity Pools bid is approximately 39% lower than Vista Pools. Staff recommends award to the
lowest qualified responsive bidder, TriCity Pools, Inc.
FISCAL IMPACT: The annual estimated contract amount is approximately $80,000 and is budgeted
every fiscal year within various cost centers in General Fund (001) and MSTD General Fund (111).
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval. - CMG
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to
this action.
RECOMMENDATION: That the Board of County Commissioners awards Invitation to Bid (ITB)
No.14- 6278RR for "Aquatic Maintenance Support Services" to Vista Pools, Inc., to provide preventive as
well as on -call maintenance and repair support for County -owned and operated aquatic facilities.
Prepared by: Natali Betancur, Operations Analyst, Parks and Recreation Department
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9/23/2014 16.D.20.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.20.
Item Summary: Recommendation to award Invitation to Bid (ITB) No.14- 6278RR for
"Aquatic Maintenance Support Services" to Vista Pools, Inc., to provide preventive as well as
on -call maintenance and repair support for County -owned and operated aquatic facilities.
Meeting Date: 9/9/2014
Prepared By
Name: BetancurNatali
Title: Operations Analyst, Beach & Water
7/28/2014 3:17:48 PM
Approved By
Name: WashburnIlonka
Title: Manager - Park Operations, Parks & Recreation
Date: 7/30/2014 12:35:36 PM
Name: WilliamsBarry
Title: Director - Parks & Recreation, Parks & Recreation
Date: 8/1/2014 9:09:29 AM
Name: TownsendAmanda
Title: Director - Operations Support, Public Services Division
Date: 8/1/2014 3:12:15 PM
Name: CummingsRhonda
Title: Procurement Specialist, Purchasing & General Services
Date: 8/5/2014 12:57:54 PM
Name: MarkiewiczJoanne
Title: Director - Purchasing /General Services, Purchasing & General Services
Date: 8/8/2014 8:00:08 AM
Name: JohnsonScott
Title: Manager - Procurement, Purchasing & General Services
Date: 8/8/2014 3:55:30 PM
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9/23/2014 16.D.20.
Name: AlonsoHailey
Title: Operations Analyst, Public Services Division
Date: 8/13/2014 2:48:37 PM
Name: CarnellSteve
Title: Administrator - Public Services, Public Services Division
Date: 8/15/2014 2:33:36 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 8/19/2014 10:24:45 AM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Transportation Engineering & Construction Management
Date: 8/21/2014 9:26:57 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 8/21/2014 2:53:02 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 8/25/2014 2:10:52 PM
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9/23/2014 16.D.20.
9/23/2014 16.D.20.
Cyr C;Ounty
AdrrinitWrafive Services Dvision
Purchasing
INVITATION TO BID
Date: July 8, 2014
From: Rhonda Cummings, CPPB, Procurement Strategist
(239) 252 -8941 (Telephone)
(239) 252 -6700 (FAX)
rhondacummings @colliergov.net (Email)
To: Prospective Vendors
Subject: Solicitation: 14- 6278RR Aquatic Maintenance Support Services
As requested by the Parks and Recreation Department, the Collier County Board of County
Commissioners Purchasing Department has issued this ITB for the purpose of obtaining fair and
competitive responses.
Please refer to the Public Notice included in this document for the opening date and time and
any applicable pre -ITB conference.
All questions regarding this ITB must be submitted online on the Collier County Purchasing
Department Online Bidding System website: www.collier_gov.net/bid. All responses to questions
will be posted on the website with electronic notification to all prospective vendors.
We look forward to your participation in Collier County's competitive procurement process.
cc: Natali Betancur, Parks and Recreation
Note: All ITB responses submitted must include one (1) original labeled MASTER, along
with (1) exact duplicate copies, including all required forms.
Pu dmrg Depadment- 3327 Tamiami Trail East - Naples, Florida 341124941 www.colliergov,netipurchasing
ITB #14 -6278R Aquatic Maintenance and Support Services
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9/23/2014 16.D.20.
Invitation to Bid
Index
PublicNotice ............................................................................................... ............................... 3
Exhibit I: Scope of Work, Specifications and Response Format Errorl Bookmark not defined.
Exhibit II: General Bid Instructions .............................................................. .............................10
Exhibit III: Standard Purchase Order Terms and Conditions ....................... .............................16
Exhibit IV: Additional ITB Terms and Conditions ......................................... .............................20
Attachment 1: Vendor Submittal - Vendor's Non - Response Statement ....... .............................27
Attachment 2: Vendor's Check List ............................................................. .............................28
Attachment 3: Vendor Submittal - Bid Response Form ............................... .............................29
Attachment 4: Vendor Submittal — Local Vendor Preference Affidavit .......... .............................31
Attachment 5: Vendor Submittal — Immigration Affidavit ............................... .............................33
Attachment 6: Vendor Substitute W — 9 ........................................................ .............................35
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements ... .............................37
ITB #14 -6278R Aquatic Maintenance and Support S,
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Public Notice
Sealed bid responses for Solicitation 14 -6278R Aquatic Maintenance Support Services, will
be received, electronically or manually only at the Collier County Government, Purchasing
Department, 3327 Tamiami Trail E, Naples, FL 34112 until 2:30 PM, Collier County local time
on July 18, 2014. Solicitation responses received after the stated time and date will not be
accepted.
Solicitation 14 -6278R Aquatic Maintenance Support Services
All questions regarding this ITB must be submitted online on the Collier County Purchasing
Department Online Bidding System website: www.coiliergov.net/bid. All responses to questions
will be posted on the website with electronic notification to all prospective vendors.
All solicitation responses must be made on the official ITB response form included and only
available for download from the Collier County Purchasing Department Online Bidding System
website noted herein. ITB Documents obtained from sources other than Collier County
Purchasing may not be accurate or current.
Collier County encourages vendors to utilize recycled paper on all manual bid response
submittals.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /s/ Joanne Markiewicz
Director, Procurement Services
Publicly posted on the Collier County Purchasing Department website:
www.colliergov.net /purchasing and in the lobby of the Purchasing Building on July 8, 2014.
ITB #14 -6278R Aquatic Maintenance and Support S '
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9/23/2014 16.D.20.
Exhibit 1: Scope of Work, Specifications and Response Format
As requested by the Collier County Parks and Recreation Department (hereinafter, the "Division or
Department "), the Collier County Board of County Commissioners Purchasing Department
(hereinafter, "County ") has issued this Invitation to Bid (hereinafter, "ITB ") with the intent of
obtaining bids from interested and qualified firms in accordance with the terms, conditions and
specifications stated or attached.
The Vendor, at a minimum, must achieve the requirements of the Scope of Work and
Specifications stated herein. The resultant award may be used by other County departments.
Brief Description of Purchase
Parks and Recreation is interested in receiving bids to secure a commercial pool contractor to
perform maintenance support and repair work on pool and interactive water feature equipment at its
park facilities. The anticipated annual spend is: $80,000.
Background
Collier County manages one of the most popular parks and recreation programs in Florida, including
more than a dozen regional, specialty, and community parks in its portfolio and servicing a
community of more than 400,000 residents each year.
Collier County Parks & Recreation is proud of its three main water facilities including Golden Gate
Community Park Aquatics Facility, Immokalee Sports Complex and Sun -n -Fun Lagoon Water Park,
along with two interactive water playground facilities at Eagle Lakes Community Park and Vineyards
Community Park. The County reserves the right to add /delete properties during the term of the
award.
The current water locations and amenities are:
Eagle Lakes Community Park
11565 Tamiami Trail E
Naples, FL 34112
Water Facility Attractions
• Interactive water Features (IWF)
Vineyards Community Park
6231 Arbor Blvd
Naples, FL
Water Facility Attraction
• Interactive water Feature (IWF)
Golden Gate Community Park Aquatics Facility
3300 Santa Barbara Blvd
Naples, FL 34116
ITB #14 -6278R Aquatic Maintenance and Support Servic
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Water Facility Attractions
Diving well; 2 one -meter spring boards, 1 three -meter spring board
• 25 yard by 25 meter heated family pool; 295,622 gallons
Water slide drop pool, 25'x25'
• One, 36 ", 159' foot open "SilkTek" slide
• One, 32 ", 109' AquaTube (enclosed) slide
• Heated Children's Activity Pool, 3,191 sq.ft.; 27,300 gallons
Immokalee Sports Complex
505 Escambia St
Immokalee, FL 34142
Water Facility Attractions
• 25 yard by 25 meter heated family pool; 295,622 gallons
One -meter spring board
• Water slide that goes into family pool; 52.5' long
• Children's Activity Pool, 3,191 sq.ft.; 27,300 gallons
Sun -N -Fun Lagoon Water Park
North Collier Regional Park
15000 Livingston Road
Naples, FL 34109
Water Facility Attractions
• Administrative Pool <300 Gallons
• Sunny's Lazy River, 14'x1,245'; 513,759 Gallons
• Waterslide into Sunny's Lazy River; 54" Open Flume Tube Slide, 527' long
4 water slides:.3 — 32" AquaTube Slides, 423' 435', & 425' long, and 1- 44" Giant
Slide, 313' long
• Waterslide drop pool; 36'x55'; 42,505 Gallons
• Heated Family pool,75'x116'; 191,055 Gallons
• Children's Wading Pool with, 94'x78'; 20,502 Gallons
• Activity Pool, 60'x60'; 8,378 Gallons
• Lap and Dive pool, 55'x75'; 172,096 Gallons
North Collier Regional Park Administration Building
15000 Livingston Road
Naples, FL 34109
Water Facility
• Landscaping pond
Detailed Scope of Work
The successful contractor shall maintain qualified workers with the ability to perform the specialized
services for all aspects of commercial pool and interactive water feature maintenance, repair, and
service, and:
ITB #14 -6278R Aquatic Maintenance and Support Servi<
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1. Contractor shall maintain a local office and shall have a qualified representative available
during working hours to discuss matters pertaining to the contract and who can make
authoritative decisions.
2. All goods or services furnished must meet the specifications prescribed by the Parks and
Recreation Department. Materials that do not meet specifications or equal the quality of the
sample provided when applicable shall be rejected.
3. Repair work and preventive maintenance work will be executed using a County issued
purchase order.
4. At all times during the term of this contract, the contractor will provide the County with a
twenty -four (24) hour per day, seven (7) day per week emergency or business /cell phone
number and respond to a County representative within a two (2) hour time frame. An answering
service is not acceptable, except when forwarding oral complaints (which shall be followed by
written notice). A local FAX machine shall be required to receive written notices and
authorizations for emergency service.
5. Estimated repair costs will be presented by the contractor for pool and interactive water
feature equipment repair, and shall be evaluated against replacement costs before
recommended repairs commence. Modification or changes of manufactured equipment shall
be approved by the County's representative for items being purchased.
6. Contractor shall have the ability to perform repairs, maintenance, and complete
rebuilding of large pump and motor combinations. The contractor shall have the ability to
perform work onsite through in -field services or at a local shop. The contractor shall have the
ability to provide pump and motor combinations and provide sales, parts, services, and
warranties. The contractor shall be or have access to a certified service local repair station and
warranty station for their products.
7. Contractor must provide proven documentation that they have at least 15 years of experience in
commercial pool service industry (residential experience does not equal commercial), and are
licensed for work on public swimming pools in Collier County.
8. All technicians providing the service to our property must be certified as a Certified Pool
Operator (CPO) or Aquatic Facility Operator (AFO) for no less than 5 years.
Seim a era T
The Collier County Parks and Recreation Department is seeking an annual service contract on two
Interactive water features (IWF) and one landscaping pond for our county. The community parks are
Eagle Lake Community Park which is located at 11565 Tamiami Trail E, Naples, FL 34113 and
Vineyards Community Park located at 6231 Arbor Blvd W, Naples, FL 34119. These two parks have
individual IWF's and contain <1500 gallons. The landscaping pond is located at the North Collier
Regional Park Administration building. The scope of weekly preventive maintenance service would
include the following:
1. Maintain proper chemical balancing of commercial pool water (per health department
regulations). Contractor must supply and replenish any and aN chemicals.
2. Maintain the operating computer control for the IWF (not applicable to the landscaping pond).
3. Inspect all chemical pumps and supply lines and repair or replace as needed.
4. Clean and vacuum collection tank (not applicable to the landscaping pond).
5. Backwash the system.
6. Inspect all return and supply lines for leaks.
7. Chemical tank inspection must be done on monthly basis. The Inspection - Release Detection
Log provided by Collier County Parks and Recreation Department must be completed with
each inspection. The completed form is submitted with the invoice at the end of each month
(not applicable to the landscaping pond).
8. Inspect recirculation and feature pumps and motors for proper operation. The inspection must
be documented through a checklist, a dated report or comparable document the following and
report to county representative.
ITB #14 -6278R Aquatic Maintenance and Support Servi<
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• Motor amp draws
• Noisy motors, =«.__
• Any leaks in pump
• Malfunctioning or defective solenoid, control valves for water control to pools or
other water features an the IWFs
9. All technicians providing the service to our property must be certified as an Certified Pool
Operator (CPO) or Aquatic Facility Operator (AFO) for no less than 5 years.
10. Contractor must provide proven documentation that they have at least 15 year of experience in
commercial pool service industry.
All damages or alterations to County property resulting from the performance of work under
these specifications during the term of contract shall be repaired or replaced immediately and in kind,
to the satisfaction of the Director of the Parks and Recreation Department or representative and at no
cost to the County. Repairs /replacements not completed to the satisfaction of the Director or
representative shall be deducted from the contract payment to cover costs.
SeM 3 WINNINI, e�aan` pert
Collier County Parks & Recreation is proud of its three main water facilities including Golden Gate
Community Park Aquatics Facility, Immokalee Sports Complex and Sun -n -Fun Lagoon Water
Park. The locations and water amenities are:
Golden Gate Community Park Aquatics Facility
3300 Santa Barbara Blvd
Naples, FL 34116
Water Facility Attractions
• Diving well; 2 one -meter spring boards, 1 three -meter spring board
• 25 yard by 25 meter heated family pool; 295,622 gallons
Water slide drop pool, 25'x25'
• One, 36 ", 159' foot open "SilkTek slide
• One, 32 ", 109' AquaTube (enclosed) slide
• Heated Children's Activity Pool, 3,191 sq.ft.; 27,300 gallons
Immokalee Sports Complex
505 Escambia St
Immokalee, FL 34142
Water Facility Attractions
• 25 yard by 25 meter heated family pool; 295,622 gallons
• One -meter spring board
• Water slide that goes into family pool; 52.5' long
• Children's Activity Pool, 3,191 sq.ft.; 27,300 gallons
Sun -N -Fun Lagoon Water Park
North Collier Regional Park
15000 Livingston Road
Naples, FL 34109
ITB #14 -6278R Aquatic Maintenance and Support Servic
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Water Facility Attractions
Award Criteria
ITB award criteria is as follows:
• All questions on the Bid document shall be answered as to price(s), time requirements, and
required document submissions.
• Award shall be based upon the responses to all questions on the Bid Response Page(s).
• Further consideration may include but not be limited to, references, completeness of bid
response and past performances on other County bids /projects.
• Prices will be read in public exactly as input on the electronic bid response form or written on
the manually submitted Bid Response Page(s) at the time of the bid opening; however, should
an error in calculations occur whenever unit pricing and price extensions are requested, the
unit price shall prevail. Mathematical miscalculations may be corrected by the County to
reflect the proper response.
• The County's Purchasing Department reserves the right to clarify a contractor's proposal prior
to the award of the solicitation
• The award will be based upon the lowest responsive bidder. The order of the bidders will be
arranged by lowest total to highest total. The lowest responsive bidder will be recommended
to the Board of County Commissioners for an award. Purchasing reserves the right to clarify a
contractor's proposal prior to award of the solicitation. All activities in Section A. and Section
B. must be performed by the same company. The award will not be split between two firms.
• Collier County reserves the right to select one, or more than one contractor, however, it is the
intent to select a primary contractor.
• The contract will be in the form of a standard County Purchase Order.
Term of Contract
The contract term, if an award(s) is /are made is intended to be for one (1) year with three (3)- one
(1) year renewal options.
Prices shall remain firm for the initial term of this contract. Price adjustments are dependent upon
the consumer price index (CPI) over the past twelve (12) months, budget availability and program
manager approval.
Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
Projected Timetable
Event
Date
Issue Solicitation Notice
July 8, 2014
Last Date for Receipt of Written Questions
July 15, 2014, 4:00
PM, Naples Local
Time
Addendum Issued Resulting from Written Questions
TBD
Solicitation Deadline Date and Time
July 18, 2014, 2:30
PM, Naples Local
Time
Anticipated Evaluation of Submittals
July, 2014
ITB #14 -6278R Aquatic Maintenance and Support Servic
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Anticipated Board of County Commissioner's Contract September, 2014
Approval Date
Contractor Required Documents
• Attachment 2: Vendor's Check List
• Attachment 3: Vendor Bid Response Form
• Attachment 4: Local Vendor Preference
• Attachment 5: Immigration Law Affidavit
• Attachment 6: Vendor Substitute W -9
• Attachment 7: Insurance and Bonding Requirement
ITB #14 -6278R Aquatic Maintenance and Support Servic
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Exhibit II: General Bid Instructions
1. Purpose /Objective
9/23/2014 16.D.20.
As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier
County Board of County Commissioners Purchasing Department (hereinafter, the County) has
issued this Invitation to Bid (hereinafter, the "ITB ", or "Bid ") with the sole purpose and intent of
obtaining bid responses from interested and qualified firms in accordance with the terms,
conditions, and specifications stated and /or attached herein /hereto. The successful vendor will
hereinafter be referred to as the "Vendor"
All bids must be submitted on the Bid form furnished by the County noted in Attachments
2, 3, 4, 5, 6, and 7 of this ITB. No bid will be considered unless the Bid form is properly
signed. Vendor is responsible to read and follow the instructions very carefully, as any
misinterpretation or failure to comply with these instructions could lead to the bid submitted as
being rejected as non - responsive.
2. Pricing
Vendors must provide unit prices using the unit of measured specified by the County. All prices
will remain firm for a period of one hundred and eighty (180) calendar days from date of bid
opening. After award by the Board of County Commissioners, prices may only be adjusted as
outlined in Exhibit I: Term of Contract.
3. Alternate Bid Pricing
In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide
pricing for all alternates as listed. The omission of a response or a no -bid or lack of a submitted
price will be the basis for the rejection of the submitted bid response. All bids responses received
without pricing for all alternates as listed will be considered technically non - responsive and will not
be considered for award.
4. Equal Product
Manufacturer's name, brand name and /or model number are used in these specifications for the
purpose of establishing minimum requirements of level of quality, standards of performance and /or
design required, and is in no way intended to prohibit the bidding of other manufacturer's items of
equal or similar material. An equal or similar product may be bid, provided that the product is
found to be equal or similar in quality, standard of performance, design, etc. to the item specified.
Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of
factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid
as equal or similar.
Equal product samples, if required for evaluation, and at no cost to the County, must be submitted
with Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless
samples are delivered to specified address by bid due date. The County shall be sole judge of
equality or similarity, and its decision shall be final in the best interest.
ITB #14 -6278R Aquatic Maintenance and Support Servic
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5. Discounts
Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be
considered in the award of tie bids. In no instance should payment terms less than fifteen (15)
calendar days be offered.
6. Exceptions
Vendors taking exception to any part or section of these specifications shall indicate such
exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to
indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully
comply with the specifications as written. The County, at its sole discretion, shall determine if the
exceptions are material in nature, and if the Vendor's exceptions may be declared grounds for
rejection of bid proposal.
7. Addenda
The County reserves the right to formally amend and /or clarify the requirements of the bid
specifications where it deems necessary. Any such addendum /clarification shall be in writing and
shall be distributed electronically to all parties who received the original bid specifications prior to
the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through
a notice of addendum or questions and answers to all vendors registered under the applicable
commodity code(s) at the time when the original ITB was released, as well as those vendors who
downloaded the ITB document. Additionally, all addendums are posted on the Collier County
Purchasing Department Online Bidding System website: www.colliergov.net /bid. Before submitting
a bid response, please make sure that you have read all, understood clearly and complied
completely with any changes stated in the addenda as failure to do so may result in the rejection
of your submittal.
8. Bid Submission
For electronic submissions...
All electronic bids shall be submitted online via the Collier County Purchasing Department Online
Bidding System: www.colliergov.net /bid.
For paper submissions...
All paper bids shall be submitted to the County Procurement Director, Collier County Government,
Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112, by the date and time as stated
in the Legal Notice. The County assumes no responsibility for bid responses received after the
due date and time, or at any office or location other than that specified herein, whether due to mail
delays, courier mistakes, mishandling, inclement weather or any other reason. Late bid responses
shall be returned unopened, and shall not be considered for award.
Vendors must submit one (1) paper copy clearly labeled "Master," and one (1) compact disks
(CD's) with one copy of the proposal on each CD in Word, Excel or PDF. List the Solicitation
Number and Title on the outside of the box or envelope. All bids sent by courier service must
have the bid number and title on the outside of the courier packet.
Vendors who wish to receive copies of bids after the bid opening may view and download same
from the Collier County Purchasing Department Internet bid site.
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9. Questions
If the vendor should be of the opinion that the meaning of any part of the Bid Document is
doubtful, obscure or contains errors or omissions it should report such opinion to the Procurement
Strategist before the bid opening date. Direct questions related to this ITB only to the Collier
County Purchasing Department Internet website: www.collieraov.net /bid. Questions will not be
answered after the date noted on the ITB.
Vendors must clearly understand that the only official answer or position of the County will be the
one stated on the Collier County Purchasing Department Online Bidding System website. For
general questions, please call the referenced Procurement Strategist identified in the Public
Notice.
10. Protests
Any actual or prospective respondent to an Invitation to Bid, who has a serious and legitimate
issue with the ITB shall file a written protest with the Procurement Director prior to the opening of
the bid or the due date for acceptance of bid. All such protests must be filed with the Procurement
Director no later than 11:00 a.m. Collier County time on the advertised date for the opening of the
bid or the acceptance date for the Request for Proposals.
11. Rejection and Waiver
The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to
select the bid that best meets the requirements of the County.
Vendors whose bids, past performance or current status do not reflect the capability, integrity or
reliability to fully and in good faith perform the requirements denoted may be rejected as non-
responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide
all required information, documents or materials may be rejected as non - responsive.
12. Local Vendor Preference (LVP)
The County is using the Competitive Sealed Quotation methodology of source selection for this
procurement, as authorized by Ordinance Number 2013 -69 establishing and adopting the Collier
County Purchasing Ordinance.
Local business means the vendor has a current Business Tax Receipt issued by the Collier
County Tax Collector for at least one year prior to bid or proposal submission to do business
within Collier County, and that identifies the business with a permanent physical business address
located within the limits of Collier County from which the vendor's staff operates and performs
business in an area zoned for the conduct of such business. A Post Office Box or a facility that
receives mail, or a non - permanent structure such as a construction trailer, storage shed, or other
non - permanent structure shall not be used for the purpose of establishing said physical address.
In addition to the foregoing, a vendor shall not be considered a "local business" unless it
contributes to the economic development and well -being of Collier County in a verifiable and
measurable way. This may include, but not be limited to, the retention and expansion of
employment opportunities, support and increase to the County's tax base, and residency of
employees and principals of the business within Collier County. Vendors shall affirm in writing their
compliance with the foregoing at the time of submitting their bid or proposal to be eligible for
consideration as a "local business" under this section. A vendor who misrepresents the Local
Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to
claim Local Preference status for a period of up to one year.
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Under this solicitation, bidders desiring to receive local preference will be invited and required to
affirmatively state and provide documentation as set forth in the solicitation in support of their
status as a local business. Any bidder who fails to submit sufficient documentation with their bid
offer shall not be granted local preference consideration for the purposes of that specific
contract award. Except where federal or state law, or any other funding source, mandates to the
contrary, Collier County and its agencies and instrumentalities, will give preference to local
businesses in the following manner.
Competitive bid (local price match option). Each formal competitive bid solicitation shall
clearly identify how the price order of the bids received will be evaluated and determined.
When a qualified and responsive, non -local business submits the lowest price bid, and the bid
submitted by one or more qualified and responsive local businesses is within ten percent of the
price submitted by the non -local business, then the local business with the apparent lowest bid
offer (i.e., the lowest local bidder) shall have the opportunity to submit an offer to match the
price(s), less one (1) dollar, offered by the overall lowest, qualified and responsive bidder. In
such instances, staff shall first verify if the lowest non -local bidder and the lowest local bidder
are in fact qualified and responsive bidders. Next, the Purchasing Department shall determine if
the lowest local bidder meets the requirements of Fla. Stat. Sec.287.087 (Preferences to
businesses with drug -free workplace programs). If the lowest local bidder meets the
requirements of Fla. Stat. Sec. 287.087, the Purchasing Department shall invite the lowest
local bidder to submit a matching offer, less one (1) dollar, within five (5) business days
thereafter. If the lowest local bidder submits an offer that fully matches the lowest bid, less
one (1) dollar, f r m the lowest non -local bidder tendered previously, then award shall be made
to the local bidder. If the lowest local bidder declines or is unable to match the lowest non -local
bid price(s), then award will be made to the lowest overall qualified and responsive bidder. If the
lowest local bidder does not meet the requirement of Fla. Stat. Sec 287.087, and the lowest
non -local bidder does, award will be made to the bidder that meets the requirements of the
reference state law.
Bidder must complete and submit with their bid response the Affidavit for Claiming Status as a
Local Business which is included as part of this solicitation.
Failure on the part of a Bidder to submit this Affidavit with their bid response will preclude
said Bidder from being considered for local preference on this solicitation.
A Bidder who misrepresents the Local Preference status of its firm in a bid submitted to the
County will lose the privilege to claim Local Preference status for a period of up to one (1) year.
The County may, as it deems necessary, conduct discussions with responsible bidders
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
13. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E- Verify) operated by the Department of
Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides
an Internet -based means of verifying employment eligibility of workers in the United States; it is
not a substitute for any other employment eligibility verification requirements. The program will be
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used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including
professional services and construction services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County
Commissioners
Vendors / Bidders are required to enroll in the E- Verify program, and provide acceptable evidence
of their enrollment, at the time of the submission of the vendor's /bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of
the fully executed E- Verify Memorandum of Understanding for the company. Vendors are also
required to provide the Collier County Purchasing Department an executed affidavit certifying they
shall comply with the E- Verify Program. The affidavit is attached to the solicitation documents. If
the Bidder/Vendor does not comply with providing both the acceptable E- Verify evidence
and the executed affidavit the bidder's / vendor's proposal may be deemed non - responsive
Additionally, vendors shall require all subcontracted vendors to use the E- Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E- Verify)
program visit the following website: http: / /www.dhs.gov /E- Verify. It shall be the vendor's
responsibility to familiarize themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall
be fully responsible for complying with the provisions of the Immigration Reform and Control Act of
1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to
comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach
of the award agreement and the County shall have the discretion to unilaterally terminate said
agreement immediately.
14. Lobbying
All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied
either individually or collectively about a project for which a firm has submitted a bid. Firms and
their agents are not to contact members of the County Commission for such purposes as
meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to
final Board approval, no firm or its agent shall contact any other employee of Collier County with
the exception of the Purchasing Department.
15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute
607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and
provide a certificate of authority (www.sunbiz.org /search.html) prior to execution of a contract. A
copy of the document may be submitted with the solicitation response and the document number
shall be identified. Firms who do not provide the certificate of authority at the time of response
shall be required to provide same within five (5) days upon notification of selection for award. If the
firm cannot provide the document within the referenced timeframe, the County reserves the right
to award to another firm.
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16. General Information
When it is deemed by the County that a bid cannot be awarded as originally intended, the County
reserves the right to award this bid through an approach which is the best interest of the County.
Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying
as low bid, the County shall ask vendors to submit certification that they have a drug -free
workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said
certification; the County will give local vendor preference.
17. Bid Award Process
Award of contract will be made by the Board of County Commissioners in public session.
Award shall be made in a manner consistent with the County's Purchasing Policy. Award
recommendations will be posted outside the offices of the Purchasing Department as well as on
the Collier County Purchasing Department website on Wednesdays and Thursdays prior to the
County Commission meetings.
Any actual or prospective respondent who desires to formally protest the recommended contract
award must file a notice of intent to protest with the Procurement Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is
posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal
protest and will be given instructions as to the form and content requirements of the formal protest.
A copy of the "Protest Policy" is available at the office of the Procurement Director.
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Exhibit III: Standard Purchase Order Terms and Conditions
Offer
This offer is subject to cancellation by the
COUNTY without notice if not accepted by
VENDOR within fourteen (14) days of
issuance.
2. Acceptance and Confirmation
This Purchase Order (including all
documents attached to or referenced
therein) constitutes the entire agreement
between the parties, unless otherwise
specifically noted by the COUNTY on the
face of this Purchase Order. Each delivery
of goods and /or services received by the
COUNTY from VENDOR shall be deemed to
be upon the terms and conditions contained
in this Purchase Order.
No additional terms may be added and
Purchase Order may not be changed except
by written instrument executed by the
COUNTY. VENDOR is deemed to be on
notice that the COUNTY objects to any
additional or different terms and conditions
contained in any acknowledgment, invoice or
other communication from VENDOR,
notwithstanding the COUNTY'S acceptance
or payment for any delivery of goods and /or
services, or any similar act by VENDOR.
3. Inspection
All goods and /or services delivered
hereunder shall be received subject to the
COUNTY'S inspection and approval and
payment therefore shall not constitute
acceptance. All payments are subject to
adjustment for shortage or rejection. All
defective or nonconforming goods will be
returned pursuant to VENDOR'S instruction
at VENDOR'S expense.
To the extent that a purchase order requires
a series of performances by VENDOR, the
COUNTY prospectively reserves the right to
cancel the entire remainder of the Purchase
Order if goods and /or services provided early
in the term of the Purchase Order are
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non - conforming or otherwise rejected by the
COUNTY.
Shipping and Invoices
a) All goods are FOB destination and must
be suitably packed and prepared to
secure the lowest transportation rates
and to comply with all carrier regulations.
Risk of loss of any goods sold hereunder
shall transfer to the COUNTY at the time
and place of delivery; provided that risk
of loss prior to actual receipt of the goods
by the COUNTY nonetheless remain with
VENDOR.
b) No charges will be paid by the COUNTY
for packing, crating or cartage unless
otherwise specifically stated in this
Purchase Order. Unless otherwise
provided in Purchase Order, no invoices
shall be issued nor payments made prior
to delivery. Unless freight and other
charges are itemized, any discount will
be taken on the full amount of invoice.
c) All shipments of goods scheduled on the
same day via the same route must be
consolidated. Each shipping container
must be consecutively numbered and
marked to show this Purchase Order
number. The container and Purchase
Order numbers must be indicated on bill
of lading. Packing slips must show
Purchase Order number and must be
included on each package of less than
container load (LCL) shipments and /or
with each car load of equipment. The
COUNTY reserves the right to refuse or
return any shipment or equipment at
VENDOR'S expense that is not marked
with Purchase Order numbers.
VENDOR agrees to declare to the carrier
the value of any shipment made under
this Purchase Order and the full invoice
value of such shipment.
d) All invoices must contain the Purchase
Order number and any other specific
information as identified on the Purchase
Order. Discounts of prompt payment will
be computed from the date of receipt of
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goods or from date of receipt of invoices,
whichever is later. Payment will be
made upon receipt of a proper invoice
and in compliance with Chapter 218, Fla.
Stats., otherwise known as the "Local
Government Prompt Payment Act," and,
pursuant to the Board of County
Commissioners Purchasing Policy.
5. Time Is Of the Essence
Time for delivery of goods or performance of
services under this Purchase Order is of the
essence. Failure of VENDOR to meet
delivery schedules or deliver within a
reasonable time, as interpreted by the
COUNTY in its sole judgment, shall entitle
the COUNTY to seek all remedies available
to it at law or in equity. VENDOR agrees to
reimburse the COUNTY for any expenses
incurred in enforcing its rights. VENDOR
further agrees that undiscovered delivery of
nonconforming goods and /or services is not
a waiver of the COUNTY'S right to insist
upon further compliance with all
specifications.
6. Changes
The COUNTY may at any time and by
written notice make changes to drawings
and specifications, shipping instructions,
quantities and delivery schedules within the
general scope of this Purchase Order.
Should any such change increase or
decrease the cost of, or the time required for
performance of the Purchase Order, an
equitable adjustment in the price and /or
delivery schedule will be negotiated by the
COUNTY and VENDOR. Notwithstanding
the foregoing, VENDOR has an affirmative
obligation to give notice if the changes will
decrease costs. Any claims for adjustment
by VENDOR must be made within thirty (30)
days from the date the change is ordered or
within such additional period of time as may
be agreed upon by the parties.
7. Warranties
VENDOR expressly warrants that the goods
and /or services covered by this Purchase
Order will conform to the specifications,
drawings, samples or other descriptions
furnished or specified by the COUNTY, and
will be of satisfactory material and quality
production, free from defects and sufficient
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for the purpose intended. Goods shall be
delivered free from any security interest or
other lien, encumbrance or claim of any third
party. These warranties shall survive
inspection, acceptance, passage of title and
payment by the COUNTY.
Statutory Conformity
Goods and services provided pursuant to
this Purchase Order, and their production
and transportation shall conform to all
applicable laws, including but not limited to
the Occupational Health and Safety Act, the
Federal Transportation Act and the Fair
Labor Standards Act, as well as any law or
regulation noted on the face of the Purchase
Order,
Advertising
No VENDOR providing goods and services
to the COUNTY shall advertise the fact that it
has contracted with the COUNTY for goods
and /or services, or appropriate or make use
of the COUNTY'S name or other identifying
marks or property without the prior written
consent of the COUNTY'S Purchasing
Department.
10. Indemnification
VENDOR shall indemnify and hold harmless
the COUNTY from any and all claims,
including claims of negligence, costs and
expenses, including but not limited to
attorneys' fees, arising from, caused by or
related to the injury or death of any person
(including but not limited to employees and
agents of VENDOR in the performance of
their duties or otherwise), or damage to
property (including property of the COUNTY
or other persons), which arise out of or are
incident to the goods and /or services to be
provided hereunder.
11. Warranty of Non - Infringement
VENDOR represents and warrants that all
goods sold or services performed under this
Purchase Order are: a) in compliance with
applicable laws; b) do not infringe any
patent, trademark, copyright or trade secret;
and c) do not constitute unfair competition.
VENDOR shall indemnify and hold harmless
the COUNTY from and against any and all
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claims, including claims of negligence, costs
and expense, including but not limited to
attorneys' fees, which arise from any claim,
suit or proceeding alleging that the
COUNTY'S use of the goods and /or services
provided under this Purchase Order are
inconsistent with VENDOR'S representations
and warranties in section 11 (a).
If any claim which arises from VENDOR'S
breach of section 11 (a) has occurred, or is
likely to occur, VENDOR may, at the
COUNTY'S option, procure for the COUNTY
the right to continue using the goods or
services, or replace or modify the goods or
services so that they become non - infringing,
(without any material degradation in
performance, quality, functionality or
additional cost to the COUNTY).
12. Insurance Requirements
The VENDOR, at its sole expense, shall
provide commercial insurance of such type
and with such terms and limits as may be
reasonably associated with the Purchase
Order. Providing and maintaining adequate
insurance coverage is a material obligation
of the VENDOR. All insurance policies shall
be executed through insurers authorized or
eligible to write policies in the State of
Florida.
13. Compliance with Laws
In fulfilling the terms of this Purchase Order,
VENDOR agrees that it will comply with all
federal, state, and local laws, rules, codes,
and ordinances that are applicable to the
conduct of its business. By way of non -
exhaustive example, this shall include the
American with Disabilities Act and all
prohibitions against discrimination on the
basis of race, religion, sex creed, national
origin, handicap, marital status, or veterans'
status. Further, VENDOR acknowledges
and without exception or stipulation shall be
fully responsible for complying with the
provisions of the Immigration Reform and
Control Act of 1986 as located at 8 U.S.C.
1324, et seq. and regulations relating
thereto, as either may be amended. Failure
by the awarded firm(s) to comply with the
laws referenced herein shall constitute a
breach of the award agreement and the
County shall have the discretion to
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unilaterally terminate said agreement
immediately. Any breach of this provision
may be regarded by the COUNTY as a
material and substantial breach of the
contract arising from this Purchase Order.
14. Force Majeure
Neither the COUNTY nor VENDOR shall be
responsible for any delay or failure in
performance resulting from any cause
beyond their control, including, but without
limitation to war, strikes, civil disturbances
and acts of nature. When VENDOR has
knowledge of any actual or potential force
majeure or other conditions which will delay
or threatens to delay timely performance of
this Purchase Order, VENDOR shall
immediately give notice thereof, including all
relevant information with respects to what
steps VENDOR is taking to complete
delivery of the goods and /or services to the
COUNTY.
15. Assignment
VENDOR may not assign this Purchase
Order, nor any money due or to become due
without the prior written consent of the
COUNTY. Any assignment made without
such consent shall be deemed void.
16. Taxes
Goods and services procured subject to this
Purchase Order are exempt from Florida
sales and use tax on real property, transient
rental property rented, tangible personal
purchased or rented, or services purchased
(Florida Statutes, Chapter 212), and from
federal excise tax.
17. Annual Appropriations
The COUNTY'S performance and obligation
to pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at
any time by the COUNTY upon 30 days prior
written notice to the VENDOR. This
Purchase Order may be terminated
immediately by the COUNTY for breach by
VENDOR of the terms and conditions of this
Purchase Order, provided that COUNTY has
provided VENDOR with notice of such
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breach and VENDOR has failed to cure
within 10 days of receipt of such notice.
19. General
a) This Purchase Order shall be governed
by the laws of the State of Florida. The
venue for any action brought to
specifically enforce any of the terms and
conditions of this Purchase Order shall
be the Twentieth Judicial Circuit in and
for Collier County, Florida
b) Failure of the COUNTY to act
immediately in response to a breach of
this Purchase Order by VENDOR shall
not constitute a waiver of breach.
Waiver of the COUNTY by any default by
VENDOR hereunder shall not be
deemed a waiver of any subsequent
default by VENDOR.
c) All notices under this Purchase Order
shall be sent to the respective addresses
on the face page by certified mail, return
receipt requested, by overnight courier
service, or by personal delivery and will
be deemed effective upon receipt.
Postage, delivery and other charges
shall be paid by the sender. A party may
change its address for notice by written
notice complying with the requirements
of this section.
d) The Vendor agrees to reimbursement of
any travel expenses that may be
associated with this Purchase Order in
accordance with Florida Statute Chapter
112.061, Per Diem and Travel Expenses
for Public Officers, employees and
authorized persons. .
e) In the event of any conflict between or
among the terms of any Contract
Documents related to this Purchase
Order, the terms of the Contract
Documents shall take precedence over
the terms of the Purchase Order. To the
extent any terms and /or conditions of
this Purchase Order duplicate or overlap
the Terms and Conditions of the Contract
Documents, the provisions of the Terms
and /or Conditions that are most
favorable to the County and /or provide
the greatest protection to the County
shall govern.
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Exhibit IV: Additional ITB Terms and Conditions
1. Additional Items and /or Services
During the contract term, Collier County reserves the right to add related items and /or services
upon negotiation of a satisfactory price by the Project Manager and Vendor.
2. Conflict of Interest
Vendor shall provide a list of any businesses and /or organizations to which the firm has any
affiliation or obligations within the past five (5) years; whether paid or donated, which could be
construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of
interest is subject to County staff review and does not in and of itself disqualify a firm from
consideration. These disclosures are intended to identify and or preclude conflict of interest
situations during contract selection and execution.
3. Vendor Performance Evaluation
Collier County has implemented a Vendor Performance Evaluation System for all contracts
awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon
completion /termination of agreement.
5. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly
responsible for 50% or more of the solicitation amount for said work.
6. Deductions for Non - Performance
The County reserves the right to deduct a portion of any invoice for goods not delivered, or
services not performed in accordance with requirements, including required timeframe. The
County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies
directly related to the Vendor's non - performance.
7. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of
the successful vendor.
8. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions
that may cause injury or damage to any persons or property within and around the work site. All
firewall penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County
facility, property and /or right -of -way for the purpose of inspection of any Vendor's work operations.
This provision is non - negotiable by any department and /or Vendor.
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All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and
PPE Protective labels.
10. Public Records Compliance
The Vendor /Contractor agrees to comply with the Florida Public Records Law Chapter 119
(including specifically those contractual requirements at F.S. § 119.0701(2) (a) -(d) and (3)),
ordinances, codes, rules, regulations and requirements of any governmental agencies.
11. Standards of Conduct
The Vendor shall employ people to work on County projects who are neat, clean, well - groomed
and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent
employees who are physically capable of performing their employment duties. The County may
require the Vendor to remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable and whose continued employment on Collier County projects is not in the
best interest of the County.
12. Licenses
The Vendor is required to possess the correct professional and other licenses, and any other
authorizations necessary to perform the required work pursuant to all applicable Federal, State
and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies
of all the required licenses must be submitted with the bid response indicating that the
entity bidding, as well as the team assigned to the County account, is properly licensed to
perform the activities or work included in the ITB documents. Failure on the part of any
vendor to supply this documentation with their bid response may be grounds for deeming
vendor non - responsive. A Vendor with an office within Collier County is recluired to have an
occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections
must complete a Collier County Contractor License registration form and submit the required fee.
After registering the license /registration will need to be renewed thereafter to remain "active" in
Collier County.
Questions regarding professional licenses should be directed to Contractor Licensing, Community
Development and Environmental Services at (239) 252 -2431, 252 -2432 or 252 -2909. Questions
regarding required Business Tax Receipt (formerly known as Occupational Licenses) should be
directed to the Tax Collector's Office at (239) 252 -2477.
13. Protection of Property
The Vendor shall ensure that the service is performed in such manner as to not damage any
property. In the event damage occurs to any property as a direct result of the Vendor or their Sub
vendor in the performance of the required service, the Vendor shall repair /replace, to the County's
satisfaction, damaged property at no additional cost to the County. If the damage caused by the
Vendor or their Sub vendor has to be repaired /replaced by the County, the cost of such work will
be deducted from the monies due the Vendor.
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9. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan,
fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III,
Florida Statutes, the current Collier County Ethics Ordinance and County Administrative
Procedure 5311. Violation of this provision may result in one or more of the following
consequences: a. Prohibition by the individual, firm, and /or any employee of the firm from contact
with County staff for a specified period of time; b. Prohibition by the individual and /or firm from
doing business with the County for a specified period of time, including but not limited to:
submitting bids, RFP, and /or quotes; and, c. immediate termination of any contract held by the
individual and /or firm for cause.
10. Invoice and Payments
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerkecolliercierk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and /or
services as part of this agreement.
Payment methods include:
• Traditional — payment by check, wire transfer or other cash equivalent.
• Standard — payment by purchasing card. Collier County's Purchasing Card Program is
supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant
of the Rules for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of
using the County's credit card for transactions relating to this solicitation. The County will
entertain bids clearly stating pricing for standard payment methods. An additional separate
discounted price for traditional payments may be provided at the initial bid submittal if it is clearly
marked as an "Additional Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for
that prior month. Services beyond sixty (60) days from current monthly invoice will not be
considered for payment without prior approval from the Project manager. All invoices should be
submitted within the fiscal year the work was performed. (County's fiscal year is October 1 -
September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or
processed for payment) unless specifically authorized by the Project Manager.
Payments will be made for articles and /or services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months after
ITB #14 -6278R Aquatic Maintenance and Support Servic 22
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completion of contract. Any untimely submission of invoices beyond the specified deadline period
is subject to non - payment under the legal doctrine of "laches" as untimely submitted. Time shall be
deemed of the essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off -set the amount owed to the County by applying
the amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt
Payment Act." Collier County reserves the right to withhold and /or reduce an appropriate amount
of any payment for work not performed or for unsatisfactory performance of Contractual
requirements.
11. Survivability
Purchase Orders: The Vendor agrees that any Purchase Order that extends beyond the
expiration date of the original Solicitation 14 -6277 will survive and remain subject to the terms and
conditions of that Agreement until the completion or termination of this Purchase Order.
12. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in Insurance and
Bonding Requirements Attachment of this solicitation. The Vendor shall procure and maintain
property insurance upon the entire project, if required, to the full insurable value of the scope of
work.
The County and the Vendor waive against each other and the County's separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to
the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Vendors, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify "For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
ITB #14 -6278R Aquatic Maintenance and Support Servic 23
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The amounts and types of insurance coverage shall conform to the minimum requirements set
forth in the Insurance and Bonding Requirements Attachment, with the use of Insurance Services
Office (ISO) forms and endorsements or their equivalents. If Vendor has any self - insured
retentions or deductibles under any of the below listed minimum required coverage, Vendor must
identify on the Certificate of Insurance the nature and amount of such self- insured retentions or
deductibles and provide satisfactory evidence of financial responsibility for such obligations. All
self - insured retentions or deductibles will be Vendor's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in
this solicitation, whichever is longer.
The Vendor and /or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non - renewal on the part of the insurance carrier or the Vendor. The Vendor shall
also notify the County, in a like manner, within twenty -four (24) hours after receipt, of any notices
of expiration, cancellation, non - renewal or material change in coverage or limits received by
Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to
provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by
Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to
the full extent permitted under such policy.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the
County may terminate the Agreement or at its sole discretion shall be authorized to purchase
such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to
reimburse the County for such costs within thirty (30) days after demand, the County has the right
to offset these costs from any amount due Vendor under this Agreement or any other agreement
between the County and Vendor. The County shall be under no obligation to purchase such
insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or
companies used. The decision of the County to purchase such insurance coverage(s) shall in no
way be construed to be a waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of
the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure
of the Vendor to provide the County with such renewal certificate(s) shall be considered
justification for the County to terminate any and all contracts.
15. Collier County Information Technology Requirements
All vendor access will be done via VPN access only. All access must comply with current
published County Manager Agency (CMA) policies.
Current policies that apply are CMAs 5402, 5403 and 5405. These policies will be available upon
request from the Information Technology Department. All vendors will be required to adhere to IT
policies for access to the County network. Vendors are required to notify the County in writing
twenty -four (24) hours in advance as to when access to the network is planned. Included in this
request must be a detailed work plan with actions that will be taken at the time of access. The
County IT Department has developed a Technical Architecture Requirements Document that is
required to be filled out and submitted with your bid response. This document can be found on the
Collier County Purchasing Department website: www.colliergov.net/purchasing. On the left hand
side of the menu, click on CC Technical Requirements. If this document is not submitted with your
bid response, your bid response may be deemed non - responsive.
ITB #14 -6278R Aquatic Maintenance and Support Servic 24
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16. Security and Background Checks
If required, Vendor / Contractor / Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department, and drug testing for
all employees that shall provide services to the County under this Agreement. This may include,
but not be limited to, checking federal, state and local law enforcement records, including a state
and FBI fingerprint check, credit reports, education, residence and employment verifications and
other related records. Contractor shall be required to maintain records on each employee and
make them available to the County for at least four (4) years.
17. Maintenance of Traffic Policy
For all projects that are conducted within a Collier County Right -of -Way, the Vendor shall provide
and erect Traffic Control Devices as prescribed in the current edition of the Manual On Uniform
Traffic Control Devices (MUTCD), where applicable on local roadways and as prescribed in the
Florida Department of Transportation's Design Standards (DS) on state roadways. These projects
shall also comply with Collier County's Maintenance of Traffic Policy, #5807, incorporated herein
by reference. Copies are available through the Risk Management and /or Purchasing Departments
and are available on -line at colliergov.net/purchasing.
The Vendor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT
Roadway & Traffic Design Standards Indexes, or other related documents, so to become familiar
with their requirements. Strict adherence to the requirements of the Maintenance of Traffic
( "MOT ") policy will be enforced under this Contract.
All costs associated with the Maintenance of Traffic shall be included on the line item on the bid
page. If MOT is required, MOT is to be provided within ten (10) days of receipt of Notice of
Award.
18. Debris
Vendor shall be responsible for the removal and disposal of all debris from the site and the
cleaning of the affected areas. Vendor shall keep the premises free of debris and unusable
materials resulting from their work and as work progresses; or upon the request of the County's
representative; shall remove and dispose such debris and materials from the property. The
Vendor shall leave all affected areas as they were prior to beginning work.
19. Direct Material Purchase
The County reserves the right to require Vendor to assign some or all of its agreements with
material suppliers directly to the County. Any such goods and /or materials purchased by the
County pursuant to such an assignment of a material supply agreement shall be referred to as
"County Furnished Materials" and the responsibilities of both the County and the Vendor relating
to said materials shall be governed by the terms and conditions of this solicitation.
Additionally, the County at its sole option may choose to purchase some or all of the goods and /or
materials from other suppliers. In either instance the County may require the following information
from the Vendor:
• Required quantities of material.
• Specifications relating to goods and /or materials required for job including brand and /or model
number or type if applicable
• Pricing and availability of goods and /or materials provided under Vendor's agreements with
material suppliers
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20. Grant Compliance
The purchase of any goods and /or services that are funded through Federal Grant Appropriations,
the State of Florida, or any other public or private foundations shall be subject to the compliance
and reporting requirements of the granting agency.
21. Equipment
Vendor shall have available and in good working condition, the necessary equipment to perform
the required service. If required, the Vendor shall supply a list of equipment and an hourly rate for
each. Hourly rates will commence once equipment arrives at the service site.
In the event that additional specialized and /or heavy equipment (backhoe, crane, mudhog, etc.) is
needed, the Project Manager must be notified in advance for approval. The reimbursement of
additional equipment expense shall be at cost and will commence once equipment arrives at the
service site. The County reserves the right to request and obtain documentation of the Vendor's
cost, and to withhold payments until documentation is provided.
The scope of these specifications is to ensure the delivery of a complete unit ready for operation.
Omission of any essential detail from these specifications does not relieve the Vendor from
furnishing a complete unit.
All equipment must be new and of current manufacture in production at the time of ITB opening,
and carry standard warranties. At the time of delivery, at least two (2) complete shop repair
manuals and parts lists must be furnished with each type of equipment. Vendor must service all
equipment prior to delivery and /or acceptance by the County.
ITB #14 -6278R Aquatic Maintenance and Support Servic 26
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Goer Cc��my
Adrrini*a ve Services Division
Purchasing
Attachment 1: Vendor Submittal - Vendor's Non - Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear,
concise and openly competitive. Therefore, we are interested in ascertaining reasons why prospective
Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB, please indicate
the reason(s) by checking any appropriate item(s) listed below and return this form via email or fax to
the Procurement Strategist listed on the first page or mail to: Collier County Purchasing Department,
3327 Tamiami Trail East, Naples, Florida 34112.
We are not responding to this ITB for the following reason(s):
Solicitation: 14 -6278 Aquatic Maintenance Support Services
❑ Services requested not available through our company.
❑ Our firm could not meet specifications /scope of work.
❑ Specifications /scope of work not clearly understood (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Firm's Complete Legal Name
Address
City, State, Zip
Telephone Number
FAX Number
Signature / Title
Type Name of Signature
Date:
ITB #14 -62788 Aquatic Maintenance and Support Servic 27
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C€ e'x amity
Adm nisftabve Se ces Dw sion
Purchasing
Attachment 2: Vendor's Check List
IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the
spaces indicated and return with bid.
Vendor should check off each of the following items as the necessary action is completed:
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. The payment terms have been indicated.
5. Any required drawings, descriptive literature, etc. have been included.
6. Any delivery information required is included.
7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has
been included.
8. Addendum have been signed and included, if applicable.
9. Affidavit for Claiming Status as a Local Business, if applicable.
10. Immigration Affidavit and company's E- Verify profile page or memorandum of understanding.
11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this
ITB.
12. The mailing envelope must be addressed to:
Procurement Director
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
The mailing envelope must be sealed and marked with:
• Solicitation: Aquatic Maintenance Support Services
• Opening Date: July 15, 2014
13. The bid will be mailed or delivered in time to be received no later than the specified opening date
and time. (Otherwise bid cannot be considered.)
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE
OF THE COURIER PACKET.
Company Name
Signature & Title
Date
ITS; #14 -6278R Aquatic Maintenance and Support Servic 28
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hir cauu y
Adnr nisftaM Sertrioes Division
Purchasing
Attachment 3: Vendor Submittal - Bid Response Form
FROM:
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112
RE: Solicitation: Aquatic Maintenance Support Services
Dear Commissioners:
The undersigned, as Vendor, hereby declares that the specifications have been fully examined and
the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as
per the scope of work. The Vendor further declares that the only persons, company or parties
interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is
made without connection with any other person, company or companies submitting a Bid; and it is all
respects fair and in good faith, without collusion or fraud.
The Vendor proposes and agrees if this Bid is accepted, to contract, either by a County issued
purchase order or formal contract, to comply with the requirements in full in accordance with the
terms, conditions and specifications denoted herein, according to the following unit prices:
* * * SEE FOLLOWING PAGES * * *
Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be
considered and computed in the tabulation of the bids. In no instance should terms for less than
fifteen (15) days payment be offered.
Prompt Payment Terms: % Days; Net _ Days
❑ Bid Response Form is electronic. Please input your prices online.
❑ Bid Response is as follows:
Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid
response pages. The undersigned do agree that should this Bid be accepted, to execute a formal
contract, if required, and present the formal contract to the County Procurement Director for approval
within fifteen (15) days after being notified of an award.
ITB #14 -6278R Aquatic Maintenance and Support Servic 29
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IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
,20 in the County of , in the State of
Firm's Complete Legal Name
Address
City, State, Zip
Florida Certificate of Authority
Document Number
Federal Tax Identification
Number
CCR # or CAGE Code
Telephone Number
FAX Number
Signature / Title
Type Name of Signature
Date
Additional Contact Information
Send Payments To: (REQUIRED ONLY if different from above)
Firm's Complete Legal Name
Address
City, State, Zip
Contact Name
Telephone Number
FAX Number
Email Address
ITB #14 -6278R Aquatic Maintenance and Support Servic 30
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C:;OT er Casty
AdsrsnisWM Services Division
Purrhasing
Attachment 4: Vendor Submittal — Local Vendor Preference Affidavit
Solicitation: 14 -6278R Aquatic Maintenance Support Services (Check Appropriate Boxes Below)
State of Florida (Select County if Vendor is described as a Local Business
❑ Collier County
❑ Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County
Board of County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier
County Purchasing Policy:
Local business means the vendor has a current Business Tax Receipt issued by the Collier County
Tax Collector for at least one year prior to bid or proposal submission to do business within Collier
County, and that identifies the business with a permanent physical business address located within
the limits of Collier County from which the vendor's staff operates and performs business in an area
zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non -
permanent structure such as a construction trailer, storage shed, or other non- permanent structure
shall not be used for the purpose of establishing said physical address. In addition to the foregoing,
a vendor shall not be considered a "local business" unless it contributes to the economic
development and well -being of Collier County in a verifiable and measurable way. This may
include, but not be limited to, the retention and expansion of employment opportunities, support
and increase to the County's tax base, and residency of employees and principals of the business
within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time
of submitting their bid or proposal to be eligible for consideration as a "local business" under this
section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid
submitted to the County will lose the privilege to claim Local Preference status for a period of up to
one year under this section.
Vendor must complete the following information:
Year Business Established in ❑Collier County or ❑ Lee County:
Number of Employees (Including Owner(s) or Corporate Officers):
Number of Employees Living in ❑ Collier County or ❑ .Lee (Including Owner(s) or Corporate
Officers):
If requested by the County, vendor will be required to provide documentation substantiating the
information given in this affidavit. Failure to do so will result in vendor's submission being deemed not
applicable.
Vendor Name: Date:
Address in Collier or Lee County:
Signature: Title:
STATE OF FLORIDA
ITB #14 -6278R Aquatic Maintenance and Support Servic 31
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❑ COLLIER COUNTY ❑ LEE COUNTY
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this
Day of , 20
Notary Public
My Commission Expires:
(AFFIX OFFICIAL SEAL)
ITB #14 -6278R Aquatic Maintenance and Support Servic 32
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C 9/23/2014 16.D.20.
aie-r Cozy
AdrrmiWaM Services Division
Purchasing
Attachment 5: Vendor Submittal — Immigration Affidavit
Solicitation: 14 -6278R Aquatic Maintenance Support Services
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted
with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are
required to enroll in the E- Verify program, and provide acceptable evidence of their enrollment, at the time of the
submission of the vendor's /bidder's proposal. Acceptable evidence consists of a copy of the properly completed
E- Verify Company Profile page or a copy of the fully executed E- Verify Memorandum of Understanding for the
company. Failure to include this Affidavit and acceptable evidence of enrollment in the E- Verify program,
may deem the Vendor / Bidder's proposal as non - responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs
unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section
1324 a(e) Section 274A(e) of the Immigration and Nationality Act ( "INA ").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A
(e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of
the INA shall be grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986
Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the
Memorandum of Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility
Verification System (E- Verify), operated by the Department of Homeland Security in partnership with the
Social Security Administration at the time of submission of the Vendor's / Bidder's proposal.
Company Name
Print Name Title
Signature Date
State of
County of
The foregoing instrument was signed and acknowledged before me this day of
20_, by
who has produced
identification.
(Print or Type Name)
Notary Public Signature
Printed Name of Notary Public
ITB #14 -62788 Aquatic Maintenance and Support Services
(Type of Identification and Number)
Packet Page -2865-
as
33
9/23/2014 16.D.20.
Notary Commission Number /Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and
accuracy of this affidavit to interrogatories hereinafter made.
ITB #14 -6278R Aquatic Maintenance and Support Services
Packet Page -2866-
34
Coffer County
Adnyinisdabm Seaioes Dmsion
Puiiha in®
Attachment 6: Vendor Substitute W — 9
Request for Taxpayer Identification Number and Certification
9/23/2014 16.D.20.
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the
following information for tax reporting purposes from individuals and companies who do business with
the County (including social security numbers if used by the individual or company for tax
reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information,
which will be used for no other purpose than herein stated. Please complete all information that applies
to your business and return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
R s shown on income tax return)
usiness Name
(if different from taxpayer name)
Address City
State
Zip
Telephone FAX
E. n ail
Order Information
Address
City State
FAX
Email
Remit / Payment Information
Address
Zip City
FAX
Email
State
2. Company Status (check only one)
Individual / Sole Proprietor _ Corporation _ Partnership
ITB #14 -6278R Aquatic Maintenance and Support Services
Packet Page -2867-
Zip
35
n In7 Inn A A A/?
_ I ax Exempt (Federal income tax- _ Limited is i ity Compgffy — Z7/LO/GU If.+ 10
exempt entity under Internal Revenue
Service guidelines IRC Enter the tax classification
501 c
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN)
(Vendors who do not have a TIN, will be required to provide a social security number prior to an
award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, 1 certify that the information shown on this form is correct to
my knowledge.
J.ZO.
Signature
Date
Title
Phone Number
ITB #14 -6278R Aquatic Maintenance and Support Services
Packet Page -2868-
36
9/23/2014 16.D.20.
C€T e-r C k unty
Adrnnis=Ke Services Dvision
Purchasing
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements
.Insurance / Bond Type Required Limits',
1. ® Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal
Compensation Government Statutory Limits and Requirements
2. ® Employer's Liability
3. ® Commercial General
Liability (Occurrence
Form) patterned after
the current ISO form
$1,000.000 single limit per occurrence
Bodily Injury and Property Damage
$1.000.000 single limit per occurrence, $2,000,000 aggregate for
Bodily Injury Liability and Property Damage Liability. This shall include
Premises and Operations; Independent Contractors; Products and
Completed Operations and Contractual Liability.
4. ® Indemnification To the maximum extent permitted by Florida law, the
ContractorNendor /Consultant shall indemnify and hold harmless
Collier County, its officers and employees from any and all liabilities,
damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, to the extent caused by the
negligence, recklessness, or intentionally wrongful conduct of the
ContractorNendor /Consultant or anyone employed or utilized by the
ContractorNendor /Consultant in the performance of this Agreement.
This indemnification obligation shall not be construed to negate,
abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole
negligence of Collier County.
4. ® Automobile Liability $ 1,000.000 Each Occurrence; Bodily Injury & Property Damage,
Owned /Non- owned /Hired; Automobile Included
5. ❑ Other insurance as ❑ Watercraft $ Per
noted: Occurrence
❑ United States Longshoreman's and Harborworker's Act coverage
shall be maintained where applicable to the completion of the work.
$ Per
Occurrence
❑ Maritime Coverage (Jones Act) shall be maintained where
applicable to the completion of the work.
$ Per
Occurrence
❑ Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the
ITB #14 -6278R Aquatic Maintenance and Support Services 37,
Packet Page -2869-
Services under this Agreement.
Occurrence
❑ Pollution
Occurrence
❑ Professional Liability
and in
aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
❑ Project Professional Liability
Occurrence
❑ Valuable Papers Insurance
Occurrence
9/23/2014 16.D.20.
Per
$ Per
$ per claim
the
$ Per
$ Per
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified
funds, cashiers' check or an irrevocable letter of credit, a cash bond
posted with the County Clerk, or proposal bond in a sum equal to 5% of
the cost proposal. All checks shall be made payable to the Collier
County Board of County Commissioners on a bank or trust company
located in the State of Florida and insured by the Federal Deposit
Insurance Corporation.
7. ❑ Performance and For projects in excess of $200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100%
of the Contract award amount, the cost borne by the Proposer
receiving an award. The Performance and Payment Bonds shall be
underwritten by a surety authorized to do business in the State of
Florida and otherwise acceptable to Owner; provided, however, the
surety shall be rated as "A -" or better as to general policy holders rating
and Class V or higher rating as to financial size category and the
amount required shall not exceed 5% of the reported policy holders'
surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York,
New York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Vendor shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board
of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County.
11. ® Thirty (30) Days Cancellation Notice required.
ITB #14 -6278R Aquatic Maintenance and Support Services 38
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Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may
be required within five (5) days of the award of this solicitation.
Name of Firm Date
Vendor
Signature
Print Name
Insurance
Agency
Agent Name Telephone Number
ITB #14 -6278R Aquatic Maintenance and Support Services 39
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