Agenda 09/23/2014 Item #16A 39/23/2014 16.A.3.
EXECUTIVE SUMMARY
This item requires that ex parte disclosure be provided by Commission members. Should a hearing
be held on this item, all participants are required to be sworn in. Recommendation to approve a
Resolution for final acceptance of the roadway and drainage improvements, and acceptance of the
plat dedications, for the final plats of Madison Park Phase One (AR -5760) and Madison Park Phase
Two (AR -6003) authorize release of the maintenance securities for the plats in the amount of
$63,933 and $296,045.65, respectively and authorize the Chairman to execute a standard Collier
County Landscape Maintenance Agreement between Collier County and the Madison Park
Homeowner's Association relating to roadways within the subject plats.
OBJECTIVE: To have the Board of County Commissioners (Board) approve final acceptance
of the infrastructure improvements associated with the subdivision, accept the plat dedications,
and release the maintenance securities, and enter into a Landscape Maintenance Agreement with
the Madison Park Homeowner's Association.
CONSIDERATIONS:
1) On April 18, 2006, the Engineering Services Department granted preliminary acceptance
of the roadway and drainage improvements in Madison Park Phase One. On July 6,
2007, the Engineering Services Department granted preliminary acceptance of the
roadway and drainage improvements in Madison Park Phase Two.
2) The roadway and drainage improvements within Tract `R' (Madison Park Boulevard)
will be maintained by the County as public road right -of -way. All other streets within the
development will be privately maintained by the Madison Park Homeowner's
Association (Association). The landscaping improvements within the Madison Park
Boulevard right -of -way will be maintained by the Association pursuant to a standard
Collier County Landscape Maintenance Agreement (Agreement), a copy of which has
been approved by the County Attorney's office and is attached hereto for the Board's
consideration and approval. A Right -of -Way permit and associated fees are not required,
as the subject roadway was still privately owned when the landscaping improvements
were completed.
3) The Landscape Maintenance Agreement may be freely terminated as of right by either
party, with or without cause, upon written notice to the other. If the Association exercises
it's right, or if the County exercises this right based upon the Association's substantial
breach of this Agreement, then upon written demand by the County, the Association, at
its sole cost and expense, shall remove the Improvements and will restore the right -of-
way to the condition that existed immediately prior to the effective date of this
Agreement. If the County exercises this right, or if the Association exercises its right
based on the County's substantial breach of this Agreement, then the County will be
responsible for any removal of the Improvements or restoration of the right -of -way.
Except for the above, neither party will be liable to the other for any damages or claims
resulting from the termination of this Agreement.
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9/23/2014 16.A.3.
4) The required subdivision improvements have been constructed in accordance with the
Land Development Code. The Engineering Services Department as well as the
Transportation Services Department have inspected the improvements and are
recommending final acceptance of the improvements.
5) A resolution for final acceptance of each phase has been prepared and approved by the
County Attorney's Office. The resolutions are a requirement of Section 10.02.05 C.l of
the Land Development Code. Copies of the documents are attached.
6) The Twelve Lakes PUD, which encompasses Madison Park Phase One and Madison Park
Phase Two, has been found to be in substantial compliance.
FISCAL IMPACT: The roadway and drainage improvements within Tract `R' will be
maintained by the County. The existing security for Madison Park Phase One in the amount of
$63,933.00 will be released upon Board approval. The original security in the amount of
$2,769,920.00 has been reduced to the current amount based on the previous work performed
and completed and pursuant to the terms of the Construction and Maintenance Agreement dated
December 6, 2004. The existing security for Madison Park Phase Two in the amount of
$296,045.65 will be released upon Board approval. The original security in the amount of
$3,604,649.40 has been reduced to the current amount based on the previous work performed
and completed and pursuant to the terms of the Construction and Maintenance Agreement dated
March 11, 2005. Funds for maintenance of the Madison Park Boulevard public right -of -way will
come from the Transportation Services Operations and Maintenance budget. The landscape
improvements within the public right -of -way will be maintained by the Association at no cost to
the County.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality, and
requires a majority vote for Board approval. - SAS
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
RECOMMENDATION: To have the Board approve final acceptance of the roadway and
drainage improvements in Madison Park Phase One (AR -5760) and Madison Park Phase Two
(AR- 6003), and authorize:
1. The Chairman to execute the attached resolutions authorizing final acceptance of the
improvements and plat dedications.
2. The Clerk of Courts to release the maintenance securities associated with both plats.
3. The Chairman to execute the attached Landscape Maintenance Agreement between
Collier County and the Madison Park Homeowner's Association.
Prepared By: John Houldsworth, Senior Site Plans Reviewer, Engineering Services, Growth
Management Division, Planning and Regulation
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9/23/2014 16.A.3.
Attachments: 1) Location Map 2) Bond Basis 3) Resolution for Phase One 4) Resolution for
Phase Two 5) Landscape Maintenance Agreement with attachments
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9/23/2014 16.A.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.3.
Item Summary: This item requires that ex parte disclosure be provided by Commission members.
Should a hearing be held on this item, all participants are required to be sworn in. Recommendation to
approve a Resolution for final acceptance of the roadway and drainage improvements, and acceptance of
the plat dedications, for the final plats of Madison Park Phase One (AR -5760) and Madison Park Phase
Two (AR -6003) authorize release of the maintenance securities for the plats in the amount of $63,933 and
$296,045.65, respectively and authorize the Chairman to execute a standard Collier County Landscape
Maintenance Agreement between Collier County and the Madison Park Homeowner's Association
relating to roadways within the subject plats.
Meeting Date: 9/23/2014
Prepared By
Name: houldsworth_j
Title: Site Plans Reviewer, Senior, Natural Resources
Approved By
Name: VlietJohn
Title: Director - Road Maintenance, Road Maintenance
Date: 8/21/2014 4:39:38 PM
Name: Beard_L
Title: Planned Unit Development Coordinator, Transportation Planning
Date: 8/25/2014 7:04:51 AM
Name: Gossard_t
Title: Superintendent - Roads & Bridges, Road Maintenance
Date: 8/25/2014 2:20:22 PM
Name: Puig_J
Title: Operations Analyst, Community Development & Environmental Services
Date: 8/26/2014 11:33:54 AM
Name: Houldsworth J
Title: Site Plans Reviewer, Senior, Natural Resources
Date: 8/28/2014 10:45:04 AM
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9/23/2014 16.A.3.
Name: Lulich_P
Title: Manager - Landscape Operations, Landscape Operations
Date: 8/28/2014 11:27:02 AM
Name: JackMcKenna
Title: Manager - Engineering Review Services, Natural Resources
Date: 9/5/2014 2:12:26 PM
Name: MarcellaJeanne
Title: Executive Secretary, Transportation Planning
Date: 9/8/2014 9:54:30 AM
Name: ScottStone
Title: Assistant County Attorney, CAO Land Use/Transportation
Date: 9/9/2014 2:38:30 PM
Name: Marklsackson
Title: Director -Corp Financial and Mngmt Svs, Office of Management & Budget
Date: 9/9/2014 3:32:21 PM
Name: EdFinn
Title: Management/Budget Analyst, Senior, Transportation Engineering & Construction Management
Date: 9/9/2014 7:36:17 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 9/10/2014 3:21:45 PM
Name: Ochs _L
Title: County Manager, County Managers Office
Date: 9/13/2014 1:48:12 PM
Packet Page -930-
SITE MAP
Packet Page -931-
9/23/2014 16.A.3.
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Packet Page -931-
9/23/2014 16.A.3.
Maidison Pai rk - Pb..ise l
L,n €;ineea-'s Opinion o:f Prob ;able Cost, 06/04
Wilsoni] \d[iller, Inc„ Rr— wvvirtg No. D-3519-01.2
S irtmaU
Potable Water
Wits -te -water
Drainage
Irrigations
.F'wvimg
:E irthvvorl:
Li.ghtine
Code 1- midscaping
Survey (lnst iHaLtion of PCPs)
Sub- TO'tal
Comtimgrer><cy (2010)
7''otail.
$150,478
$:142.933
$2,54,182
$100,498
$`i85,710
$6.57.66-5
510,000
$'195:.000
$1,80,0
S2,308,264;
$46�1,tir;1
52,769,920
9/23/2014 16.A.3.
P'PL- 2004 -AR -5760 B,IEV:2 Z.
R. oject: 20-0404022 /�i:%�_ .!'� ✓'' /
Date: 6/24/04 D1J>E's: 719/ 04 �Lla� '00' .'
Ol
JATI T.'Ji'o *dak, FIR -
License Flo. 58217
Wilson3diller, inc. - FL, LIC. 9LC- C000170
6/18/2004 - 032002
N0442- 504.000 Packet Page -932-
Madison Park - Phase Two
]Engineer's Opinion of Probable C'os> , 08104
WilsonMiller, Inc. Drawing No. U- 3510 -1.3
Summary
Potable Water $294,662.
Wastewater $622,668
lei ainse;e; S>422,080
Irrigation $ 22;7 284
Paving 3:927,3,01.
Lighting $ I C►,000
Code Pvlinirrium .Landscaping $2:25,000
SuMay, (InSltadlatiorl of PCPs)
0I,800
Su.b - TOtal
Contingent:- (2,00/0
ly
Total
5,2,730,7505
$546,159
53,276,9501
9/23/2014 16.A.3.
4
John 'r. Woidak., P.E.
`Li'cense7� No. 5 821 '7
=
3/31/2005- A32352v1 ilsorMiller, Inc. - FL LIC. #LC- CO00I70
03519•(01 -0)6
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9/23/2014 16.A.3.
RESOLUTION NO. 14-
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA AUTHORIZING FINAL
ACCEPTANCE OF CERTAIN ROADWAY AND DRAINAGE
IMPROVEMENTS IN MADISON PARK PHASE ONE, ACCORDING
TO THE PLAT THEREOF RECORDED IN PLAT BOOK 42, PAGES 1.
THROUGH 13; RELEASE OF THE MAINTENANCE SECURITY; AND
ACCEPTANCE OF THE PLAT DEDICATIONS.
WHEREAS, the Board of County Commissioners of Collier County, Florida, on
October 12, 2004, approved the plat of Madison Park Phase One for recording; and
WHEREAS, the Developer has constructed and maintained the roadway and drainage
improvements in accordance with the approved plans and specifications as required by the Land
Development Code (Collier County Ordinance No. 04 -41, as amended); and
WHEREAS, the Developer is requesting final acceptance of the roadway and drainage
improvements and release of his maintenance security; and
WHEREAS, the Engineering Services Department as well as the Transportation Services
Department have inspected the roadway and drainage improvements, and are recommending
acceptance of said facilities.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that final acceptance is hereby
granted for those roadway and drainage improvements in Madison Park Phase One, pursuant to
the plat thereof recorded in Plat Book 42, pages 1 through 13, and the Clerk is hereby authorized
to release the maintenance security.
BE IT FURTHER RESOLVED AND ORDERED that the roadway and drainage
improvements within Madison Park Phase One, with the exception of Tract `R' will be
maintained by the Madison Park Homeowner's Association, Inc., and will not be the
responsibility of Collier County. Tract `R', Madison Park Boulevard will be maintained by
Collier County as a public road right of way with the landscaping within. Tract `R' being
maintained by the Madison Park Homeowner's Association in accordance with the attached
Landscape Maintenance Agreement.
This Resolution adopted after motion, second and majority vote favoring same, this
day of , 2014.
ATTEST:
DWIGHT E. BROCK, CLERK
go
Deputy Clerk
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
TOM HENNING, Chairman
[13- EIS - 02515/856803/1] I of
Packet Page -934-
Approved as to form and legality:
9/23/2014 16.A.3.
Scott A. Stone IV % /1g
Assistant County Attorney
Attachment: Landscape Maintenance Agreement
CP \13- EIS - 02515 \11
[ 1.3- EIS - 02515/856803/1 ] 2 of 2
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9/23/2014 16.A.3.
RESOLUTION NO. 14-
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA AUTHORIZING FINAL
ACCEPTANCE OF CERTAIN ROADWAY AND DRAINAGE
IMPROVEMENTS IN MADISON PARK PHASE TWO, ACCORDING
TO THE PLAT THEREOF RECORDED IN PLAT BOOK 42, PAGES 68
THROUGH 75; RELEASE OF THE MAINTENANCE SECURITY; AND
ACCEPTANCE OF THE PLAT DEDICATIONS.
WHEREAS, the Board of County Commissioners of Collier County, Florida, on March
22, 2005, approved the plat of Madison Park Phase Two for recording; and
WHEREAS, the Developer has constructed and maintained the roadway and drainage
improvements in accordance with the approved plans and specifications as required by the Land
Development Code (Collier County Ordinance No. 04 -41, as amended); and
WHEREAS, the Developer is requesting final acceptance of the roadway and drainage
improvements and release of his maintenance security; and
WHEREAS, the Engineering Services Department as well as the Transportation Services
Department have inspected the roadway and drainage improvements, and are recommending
acceptance of said facilities.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that final acceptance is hereby
granted for those roadway and drainage improvements in Madison Park Phase Two, pursuant to
the plat thereof recorded in Plat Book 42, pages 68 through 75, and the Clerk is hereby
authorized to release the maintenance security.
BE IT FURTHER RESOLVED AND ORDERED that the roadway and drainage
improvements within Madison Park Phase Two, with the exception of Tract 'R' will be
maintained by the Madison Park Homeowner's Association, Inc., and will not be the
responsibility of Collier County. Tract 'R', Madison Park Boulevard, will be maintained by
Collier County as a public road right of way, with the landscaping within Tract `R' being
maintained by the Madison Park Homeowner's Association in accordance with the attached
Landscape Maintenance Agreement.
This Resolution adopted after motion, second and majority vote favoring same, this
day of .2014.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA
By:
Deputy Clerk TOM HENNING, Chairman
[I 3-EIS-02515/856804/1] I of 2
Packet Page -936-
Approved as to form and legality:
Scott A. Stone
Assistant County Attorney
9/23/2014 16.A.3.
Attachments: Landscape Maintenance Agreement
CP\ 13- EIS - 02515112
[13 -EIS- 02515/856804/1] 2 oft
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9/23/2014 16.A.3
LANDSCAPE MAINTENANCE AGREEMENT
This Landscape Maintenance Agreement is entered into this lday of , 2014,
by and between Collier County, Florida, a political subdivision of the State of Florida whose
mailing address is 3299 Tamiami Trail East, Naples, FL 34112 (hereinafter referred to as the
"County "), and Madison Park Homeowners Association Inc. , whose mailing address is c/o
South West Property Management 1044 Castello Drive #206 Naples FL 34103 (hereinafter
referred to as the "Association ").
RECITALS:
WHEREAS, County is the owner of that certain right -of -way located in Collier County,
Florida and known as Madison Park Blvd. (hereinafter referred to as "Road"); and
WHEREAS, Section I. Planning and Development, of the handbook titled "Collier
County Landscape and Irrigation Specifications for Beautification Improvements Within the
Public Right -of -Way, Collier County, Florida" (2009), provides as follows:
Entities desiring to make landscape improvements within public road right -of-
way shall submit plans and documentation consistent with the requirements.for a
public right -of -way permit. This submission shall be in accordance with the
"Construction Standards Handbook , for Work within the Public Right -of -Way,
Collier County, Florida" (the "Construction Handbook').
Landscaping Permit Within the public rights of way.'
Improvements to unimproved medians in the right of way_• A private owner,
Developer or civic or homeowners' association desiring to landscape within a
public right -of -way shall submit landscape and irrigation construction documents
prepared by a licensed landscape architect for County review. The Permit
application shall include three (3) sets of detailed plans indicating the existing
right -of- -way facilities and the type and location of the proposed plantings,
location of electrical and irrigation systems(s). After acceptance of the landscape
and irrigation plans, a landscape agreement shall be prepared by the contracting
parties and approved by the County attorney's office. (See Appendix for example)
The purpose of the landscape agreement is to ensure that the Permittee, or his
successors or assign, shall be responsible to maintain such material and
irrigation system until removed or unless otherwise specified; and
WHEREAS, in keeping with the above, the Association has applied for a Landscaping
Permit Within the Public Rights -of -Way, and has submitted landscape and irrigation construction
documents prepared by a licensed landscape architect for County review. A copy of this Permit
and the plans are attached hereto as Schedule "A." The Association shall follow the Collier
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9/23/2014 16.A.3.
County Maintenance specifications attached as Schedule `B."
NOW, THEREFORE, in consideration of the covenants contained herein, the parties
agree as follows:
1. Subject to the issuance of all necessary Permits, County hereby grants to the
Association the right to use those portions of the Road depicted in Schedule "A," for the sole
purpose set forth in Schedule "A." The Permits address, among other things, the timing of the
work, maintenance of traffic flow during construction, and the permissible lane closures during
the time that work is to be performed.
2. The Association agrees to construct and maintain the improvements set forth in
Schedule "A" (hereinafter referred to as "Improvements ") at its sole cost and expense, until such
time as the County executes a release from indemnification as discussed below.
3. Should the Association fail to construct or maintain the Improvements in accordance
with Schedule "A" or law, the County may provide notice to the Association in writing,
specifying the nature of the deficiency. Within five working days following receipt of such
notice, the Association at its sole cost shall cause the appropriate repairs or cure to be effected.
In the event damage to, or failure to maintain the Improvements results in a situation where
public safety is at risk, (1) the Association shall effect repairs within twenty -four hours of receipt
of the County's written notice, or (2) the County may, at its option, effect repairs to the
Improvements, without the need for prior notice to the Association, and will promptly bill the
Association for all actual costs incurred in effecting the repairs. The Association shall reimburse
the County for such costs within thirty days of receipt of the County's bill.
4. The Association, as Indemnitor hereunder, shall indemnify and save harmless the
County, as Indemnitee hereunder, including all employees of the County, from any loss or
damages Indemnitee may suffer as a result of claims, suits, demands, damages, losses, fines,
penalties, interest, expenses, costs, or judgments, including attorneys' fees and costs of litigation,
against the County arising out of the Association's use of the Road for the purposes set forth in
this Agreement, including the construction and removal of the Improvements. The Indemnitee
shall not undertake to settle any lawsuit or threatened lawsuit that could give rise to Indemnitor's
obligation hereunder without the prior consent of Indemnitor, such consent to not be
unreasonably withheld.
5. The indemnity provided for by this Agreement will extend from the date of this
Agreement until such time as the parties hereto acknowledge in writing that the Association has
ceased to use the Road for the purposes stated within this Agreement and the Road has been
restored as set forth below, at which time, following receipt of the Association's written request,
the County will execute a release from indemnification in favor of the Association.
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9/23/2014 16.A.3.
6. Indemnitee agrees to give Indemnitor written notice of any claims filed against the
County in connection with this Agreement, within thirty days of the date that County is aware of
such claim.
7. Unless terminated as set forth below, this Agreement shall remain in full force and
effect in perpetuity from the date first set forth above, and shall be binding upon the parties and
all their successors in interest. The Agreement may be freely terminated as of right by either
party, with or without cause, upon written notice to the other. If the Association exercises this
right, or if the County exercises this right based upon the Association's substantial breach of this
Agreement, then upon written demand by County, the Association, at its sole cost and expense,
shall remove the Improvements and will restore the Road to the condition that existed
immediately prior to the effective date of this Agreement. If the County exercises this right, or if
the Association exercises this right based upon the County's substantial breach of this
Agreement, then the County will be responsible for any removal of the Improvements or
restoration of the Road. Except for the above, neither party will be liable to the other for any
damages or claims resulting from the termination of this Agreement.
8. In the event either party hereto shall institute legal proceedings in connection with,
or for the enforcement of, this Agreement, the prevailing party shall be entitled to recover its
costs of suit, including reasonable attorney's fees, at both trial and appellate levels.
9. This Agreement may be recorded by the County in the Official Records of Collier
County, Florida. The Association shall pay all costs of recording this Agreement prior to the
execution of this Agreement. A copy of the Recorded Agreement will be provided to the
Association.
10. This Agreement is the entire agreement between the parties, and supercedes all
previous oral and written representations, agreements and understandings between the parties.
This Agreement shall be governed by the laws of the State of Florida, and may not be altered or
amended in any way, save by written agreement signed by both parties.
11. The rights and obligations of this Agreement shall bind and benefit any successors
or assigns of the parties.
3 of 4
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9/23/2014 16.A.3.
REMAIN
In Witness Whereof, the parties have caused these presents to be executed on the day and
date first above written.
ATTEST:
Dwight E. Brock, Clerk
WITNESSES:
Printed Name:
Printed Name:
STATE OF FLORIDA
COUNTY OF COLLIER
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Tom Henning, Chairman
Madison Park Homeowners Association Inc.
( "Association ")
By:
Printed Name: Sandra J. LoPresti
Title: President
Signed and acknowledged on this day of , 2014, before me, the
undersigned notary public, by , President of
a Florida corporation not- for - profit, on behalf
of Madison Park Homeowners Association Inc. She [ ] is personally known to me or
[ ] produced as
identification.
My Commission Expires:
Approved as to form and legality:
Scott A. Stone, Assistant County Attorney %
Notary Public
Printed Name:
4of4
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16.A.3.
Madison Park Entrance Landscape Project
April 2014
Davis Blvd Entrance
FURNISHING & INSTALLATION OF THE FOLLOWING:
Ouantity Item
4
Bottlebrush tree (multi - trunk)
4
Silver buttonwood trees (multi- trunk)
2
Whitebird of Paradise
2
Cordyline Black Magic
12
Bromeliad Blanchetiana
42
Ilex vomitoria
24
Green arboricola
80
Jasmine minima
20
Coral creeper
120
Seasonal flowers
150
Bags Cypress mulch
18
Cu.Yards planting soil
*
Site preparations
Radio Rd Entrance
FURNISHING & INSTALLATION OF THE FOLLOWING:
Quantity Item
2
Silver buttonwood trees
2
Pygmy Date palms (double trunk)
3
Jatropha trees
12
Cordvl'ine Black Magic
25
Philodendron xanadu
40
Ilex vomitoria
20
Croton Ellenore Roosevelt
46
Foxtail ferns
60
Seasonal flowers
150
Bags Cypress mulch
9
Cu Yards planting soil
*
Site preparations
Packet Page -951-
Size
10'- 12' oa.
25 gal.
15 gal.
7 gal.
3 gal.
3 gal.
3 gal.
1 gal.
1 gal.
4"
Size
8'- 10' oa.
6' oa.
25 gal.
7 gal.
3 gal.
3 gal.
3 gal.
3 gal.
4"
9/23/2014 16.A.3.
9/23/2014 16.A.3.
Additional landscaping to be done in the existing beds at various
intersections on Madison Park Blvd.
Those intersections are Valiant/ Piedmont, Potomac/ Princeton and
Founders/ Clemson. The plants will be of the same variety as at the
entrances.
Packet Page -952-
9/23/2014 16.A.3.
SCHEDULE "B"
RIGHT OF WAY LANDSCAPE MAINTENANCE SPECIFICATIONS
These specifications are intended to provide the information by which private entities may understand the minimum
requirements of Collier County relative to maintaining County rights of ways. Records of all specification requirements shall
be kept and made available to the County's representative upon request.
A. MOWING AND EDGING: Mowing and edging shall include medians as well as those areas, if existing, along the
outside edge of the sidewalks of adjacent properties. All turf shall be mowed with mulching type mower equipment
to eliminate the need to bag and transport grass clippings. Should bagging be necessary, the bagged clippings shall
be collected and removed at no additional cost. Grass shall be cut at a height of three and one half inches (3 '' /z ").
The frequency of cutting will be weekly or fifty -two (52) times.
Mechanical edging of the turf shall be done with each mowing along all sidewalk edges, back of concrete curbs,
around all planting beds, utility service boxes, street Eight bases, sign posts, headwalls, guardrails, timer pedestals,
posts, and trees. Metal blade edging is not permitted along back of curbing. Grass root runners extending into the
mulched areas shall be cut and removed when the edging is performed. Edging will also be required in all turf areas
around isolated trees, sprinkler heads, valve boxes, shrubs, sign posts, manholes, etc. where they exist. All debris on
streets, sidewalks or other areas resulting from edging shall be removed. No herbicide shall be used for edging.
All sidewalks, curbing and /or gutters shall be cleaned after each service. All sidewalks shall be blown clean, but no
clippings or other debris shall be blown or allowed to be deposited on other adjacent property or accumulate on
right -of -way areas.
B. WEEDING: Weeding of plant beds, sidewalks (asphalt, concrete or pavers), guardrail bases, and curb joints as well
as other mulched areas by chemical and,'or hand removal will be performed weekly or as necessary to provide a
weed free and well maintained area.
C. GENERAL SITE PRUNING: - General site pruning shall be defined as the pruning of any plant's foliage below
ten -foot (10') foot.
All groundcovers, shrubs, canopy trees and palms up to ten foot (10') level, shall be inspected and pruned on a
weekly or an as needed basis, so to maintain the proper or required heights for visibility, vehicular movement
purposes and desired shape or form as determined by County's representative. Pruning shall also include removal of
water sprouts, suckers and any dead or diseased foliage or branches.
During the first week of October and April, ornamental grasses, such as Fountain grass, Florida Gamma or
Fakahatchee grass shall be pruned in a pyramid shape to a twelve inch (12 ") or twenty-four (24 ") height based upon
the type of plant. Ornamental type grasses such as Liriope muscari 'Evergreen Giant', shall only be pruned at the
direction and approval of the County's representative.
Plant material with a canopy over pedestrian sidewalks shall be maintained at a minimum height of one hundred
twenty inches (120 "). Shrubs and groundcovers adjacent to pathways or sidewalks shall be pruned to maintain one
foot (P) of clearance from the edge of the pathway. IT is recommended that adjacent shrubs and groundcovers be
maintained so that they angle or are rounded away from the pathway.
D. TRASH REMOVAL: With each service, all sites shall be cleaned by removing all trash or debris to include, but
not limited to; paper, bottles, cans, other trash, and horticultural debris. All debris or trash pick -ups shall be
performed "prior" to mowing in all turf areas. The disposal of all trash and debris must be at a proper landfill or
disposal site.
r r
Packet Page -953-
9/23/2014 16.A.3.
E. STREET CLEANING /SWEEPING: Street Cleaning: A four foot (4') wide area measured from the face of the
curb and gutters including turn lanes shall be cleaned with each site service to remove any accumulation ofdebris or
objectionable growth so to maintain a neat and safe condition.
F. TRAFFIC CONTROL: The developer shall comply with the requirements of Collier County Maintenance of
Traffic (MOT) Policy, copies of which are available through Risk Management or the Purchasing Department. The
Developer shall obtain and review the County MOT policy requirements prior to submitting a bid.
The Developer will be responsible for obtaining copies of all required manuals, MUTCD, FDOT Roadway & Traffic
Design Standard Indexes, or other related documents, so to become familiar with the requirements. Strict adherence
to the requirements of the MOT policy will be enforced under this Contract.
To assist in employee visibility; approve bright day glow red/orange colored safety vests shall be worn by employees
when servicing the area.
CANOPY TREE AND PALM PRUNING: For this site, canopy trees shall be defined as any large shrub, tree, or
palm with foliage above a ten -foot (10') level.
All canopy trees and palms shall be pruned on a continuous basis to create and maintain a seventeen -foot (17')
canopy clearance over the roadways and a ten -foot (10') canopy clearance over all pathways. Canopy trees shall be
selectively pruned twice per year in April and September so to thin the interior canopy of cross branching and to
shape the canopy of the trees. The County's representative shall approve a professional licensed to prune tress under
the direction of a Licensed Landscape Architect, Arborist, Tree Surgeon, or other approved professional shall do the
pruning and sharpening. The work shall be performed per ANSI AS300 "Standard Practices for Trees, Shrubs, and
other Woody Plant Maintenance" and done in a professional manner in accordance with "Pruning Standards "ofthe
national Arborist Association or accepted local trade standards and practices.
Palms shall be pruned annually during June of each year. The palms shall be pruned to a "Tropical Cut" or to a nine
(9) o'clock- three (3) o'clock angle from the horizontal at the base of the palm's bud or lowest fronds.
Approximately seven (7) to (10) ten green fronds shall be left at the head after pruning. The pruning shall include
removal of all nuts, seed stalks, brown or dead and lower fronds.
The work shall be done in a professional manner in accordance with acceptable trade standards and practices. The
palms shall not be climbed with tree spikes to remove the fronds. The pruning shall be accomplished by the use of a
ladder, boom truck or lift. All debris from the pruning shall be removed and the site shall be left on a clean and neat
manner.
When the annual or bi- annual heavy pruning work is being performed with the use of a lift or boom truck, it is
required that the adjacent traffic or turn lane to the work area, be closed using traffic control devices and signage per
the current FDOT traffic control standards and indexes.
H. FERTILIZATION: Granular fertilization of shrubs and groundcovers shall be applied by hand in a twelve -inch
(12 ") wide radius ring around the base of the plants. Granular fertilization ofthe trees and palms shall be determined
by the caliper (diameter) of the trunk and broadcast by hand in a band around the plant's base from a distance of 12"
to the drip line of the paten, whenever possible.
An 8 oz. cup equals one (1) pound. Trees and palms shall receive one (1) cup per one -inch (1 ") caliper. Shrubs and
groundcovers shall receive one (1) cup per three foot (3') of height or spread. Shrubs and groundcovers shall receive
one -half (1/2) cup per eighteen inches (18 ") of height or spread. All fertilizer shall be swept off all sidewalks,
concrete curbing and paving.
The fertilizer shall be applied as set forth in the following schedule.
Turf Areas and Plant beds containing Shrubs, Groundcovers, and Trees.
n _rc
Packet Page -954-
9/23/2014 16.A.3.
The (13 -3 -13) fertilizer shall be applied at a rate of ten (10) pounds per one thousand (1000) sq ft. for all areas. Four
applications of (13 -3 -13) fertilizer will be applied yearly during the months of February, May, July, and October.
Palms: Developer shall apply approved by County's representative palm fertilizer during February, May, July, and
October as specified below.
Should yellowing occur on the top of the fronds, manganese sulfate will be required and if on the lower fronds, Sul -
Po-Mag or equivalent will be required to be applied with the palm fertilizer at the rates specified.
I. MULCHING: Organic Mulch Areas with no mulch or new planting areas shall have mulch placed to provide for a
four inch (4 ") non - compacted or unsettled depth measured from the existing soil grade. The area to receive the
mulch shall be raked level to establish the proper finished grade and have all weeds removed prior to the placement
of the mulch. Two inches must be applied to replenish this mulch twice a year, November and during May.
J. LANE CLOSURE: Lane closure for median maintenance shall be limited. Upon proper placement of the lane
closed signs, pre - warning signs, arrow boards, traffic cones form the existing soil grade.
K. IRRIGATION SYSTEMS: The irrigation systems shall be checked and repaired as necessary. Each zone shall be
manually turned on at the valve once a week and a thorough inspection conducted to ascertain proper operations of
the system. Quick coupling valves, if existing shall be reviewed weekly and operated quarterly to insure proper
operation. Maintenance responsibilities will include cleaning and adjustment of heads, nozzles, installation or
replacement of risers, repair of minor PVC piping breaks or subsurface piping or restricted sprinkler lines,
replacement of damaged valve boxes/lids and adjustment of controller and rain shut off switches for settings and
operations. Where required, the Developer shall maintain on site reclaimed water irrigation signage.
SUBSURFACE IRRIGATION SYSTEMS:
No excavation or mechanical metal edging around plant beds shall be done within the Right -of -way. Mechanical
metal blade edging is permitted along the back of curbing.
Weekly Service Requirements:
1. A visual inspection of the subsurface irrigation systems shall be performed weekly to determine if the
systems are functioning normally and if cuts, leaks, piping damage, flooded areas exist, and repair as
necessary. This shall also include review and re- setting of the controller and in- ground moisture sensor
adjustments or other rain sensing devices as needed.
2. System Computer /Controller
a. Operate, adjust, and set controller to provide proper operation of the systems.
b. Diagnose and repair electrical and mechanical malfunctions.
c. Monitor and adjust the system zones moisture levels based upon moisture sensor readings.
d. Operate controller on automatic, manual and single trip operation.
e. Monitor controller standby battery backup and replace as required.
3. Automatic Control Assemblies and Quick Coupling Valves
a. Review control valve assembly and by -pass system for proper settings.
b. Open zone control valve assemblies and quick coupling valve boxes to review valves for leaks;
pressure gauge operation; proper settings and are clean of debris or mulch.
4. Pump Sites
a. Inspect for proper operations.
b. The Developer shall record and provide to the County's representative the well water flow meter
readings for the two well locations on the General Maintenance Report Sheets.
5. Review system water source connections to include water meters, backflow preventers, gate valve points of
connection and main lines for proper operation.
Monthly Service Requirements:
17 rc
Packet Page -955-
9/23/2014 16.A.3.
1. Automatic Control Valve Assembly
Manually operate valves, and clean valve assembly filters
2. Backflow Assembly
Review assembly for proper operation and clean filter as needed
3. Quick Coupling Valves
Review boxes and operate valve
4. Pump Sites
a. Once a month, the Developer will trouble shoot each pump station, checking amperage draw and
document the results for future reference.
b. Manually run the system to ensure proper coverage and that no sprinkler head and nozzle are spraying
onto the roadway. Clean and adjust sprinkler heads and nozzles and irrigation shields to ensure proper
coverage.
c. The Developer will check all zone wiring and solenoid conditions through the use of an OHM meter
and document the results for future reference.
d. The Developer will clean the strainers filters and inspect them for wear at the Pump Station.
Manually run the system with open flush caps and review sprinkler head indicators located at the end of
zones.
Review pressure gauge readings at control valve assemblies for each zone, as well as gauges located at the
end of zones where present to determine the system and porous piping is functioning properly.
Check, analyze and adjust flow control devices as required.
Quarterly Service Requirements:
1. Review all subsurface system piping, valve assemblies, wiring, moisture sensors and controllers for overall
operation and provide adjustments as required to assure proper operation and irrigation application.
Conventional Pop -up Irrigation Systems:
Weekly Service Requirements:
I . Each median zone shall be manually turned on at the valve to ascertain proper operation of the system.
2. Repair system for any blown -off heads, broken lines or leaks around heads or valves.
3. Check the controller and rain sensing devices for proper operation and settings.
4. The Developer shall further adjust all sprinkler heads to ensure that all landscaped areas receive one
hundred percent (100 %) irrigation coverage.
5. Within all work areas the Developer shall review the plant material and turf for dry conditions and if found
correct the problem.
Monthly Service Requirements:
I . Manually run the system, clean and adjust sprinkler heads /nozzles and concrete donuts as necessary to
ensure proper coverage and that there are no sprinkler heads /nozzles spraying directly onto the roadway.
a. Each median and side right -of -way zone shall be manually turned on at the valve to ascertain proper
operation of the system.
b. Repair system for any blown -off head, broken lines or leaks around heads or valves.
c. Check the controllers and rain sensors for proper operation and settings.
d. The Developer shall further adjust all sprinkler heads to ensure that all landscaped areas receive one
hundred percent (100 %) irrigation coverage.
e. Within all work areas the Developer shall review the plant material and turf for dry conditions and if
found correct the problem.
General Service Requirements for Irrigation Systems:
1. Should South Florida Water Management District or other governing agency establish water restrictions,
A _CC
Packet Page -956-
9/23/2014 16.A.3.
the irrigation systems shall be inspected and all other controllers set to the mandated hours of operation set
by the District or Agency. Subsurface systems are exempt from water restrictions.
2. Replace defective heads or nozzles, install or replace defective risers and repair minor breaks or restricted
sprinkler tines.
3. Replace damaged valve boxes /lids if caused by the Maintenance Developer.
4. Inspect, clean, and replace, if necessary, screen/filters within the sprinkler heads.
5. Keep all grass and mulch out of all valve boxes. All valve boxes in sod areas are to be kept at sod level.
All valve boxes in plant beds are to be kept two inches (2 ") above finished mulch.
6. One hundred percent (100 %) irrigation coverage shall be maintained within all irrigated landscaped areas
while this Contract is in effect.
7. Notification to the County's representative is required when acts of vandalism or accidents have occurred
to the irrigation system. Photos shall be taken and provided to the County's representative at no added
cost.
Miscellaneous Irrigation Maintenance Responsibilities:
1. Should the temperature be forecast to be below thirty-four (34) degrees, the Developer shall be responsible
for turning the irrigation system off in order to protect plants from possible freeze damage.
2. It shall be the Developer's responsibility to notify the County's representative of any irrigation problems or
additional irrigation maintenance needs.
3. The irrigation service personnel must trouble shoot time clocks, i.e. power -in 110 volt and 24 -volt fuses, 24
volts output when necessary.
4. The irrigation services personnel must trouble shoot any pump start relay, main fuses and capacitors when
necessary.
L. BRICK PAVERS: All median brick paving shall be pressure cleaned twice per year, in April and November, to
remove marks, gum and other dirt that may be deposited on the surface areas. Upon finding damaged areas, the
developers shall clean-up debris if present, and or flag off the areas with protective barriers and/or high visibility
hazard tape. Damaged areas must be repaired as quickly as possible.
M. PEST CONTROL: Trees, Palms, Shrubs, Groundcovers, and Sod must be closely monitored for pests and diseases
and must be treated appropriately by a licensed Pest Control Operator approved by the County's representative.
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Packet Page -957-