Agenda 09/09/2014 Item #16F5 9/9/2014 16.F.5.
EXECUTIVE SUMMARY
Recommendation to approve Tourism Development Grant Application
Agreements for FY 15 Category B ($50,000) and Category C-2 ($150,000),to waive
the TDC grant application guidelines for multiple year applicants, and make a
finding that this action promotes tourism.
OBJECTIVE: Approve grant agreements for Tourist Development Tax Category B and
C-2 grant applications for FY 15.
CONSIDERATIONS: Tourism Grant Applications were made available on our tourism
website in March and were due April 18, 2014. In accordance with the Grant Guidelines,
the applications were first reviewed by the Tourism Director to verify they met the Grant
Guidelines and then by the County Attorney for legal sufficiency. The applications were
then reviewed by a panel of five tourism industry representatives on May 20, 2014. The
Review Panel included: Beth Preddy, representing the restaurant industry; Darren
Robertshaw, President, Collier County Lodging & Tourism Alliance, representing the
hotel industry; Russ Burland, Greater Naples Chamber of Commerce, representing the
retail and shopping industry; Randy Smith, Naples Transportation &Tours, representing
the attractions industry and Elaine Hamilton, United Arts Council of Collier County,
representing the cultural community. The review panel scored each application in
accordance with the criteria outlined in the grant application forms and made
suggestions on the funding level for each applicant.
The Tourism Development Council (TDC) then reviewed the grant applications and the
Grant Review Panel recommendations on May 29, 2014 and unanimously
recommended that the Board of County Commissioners approve the funding as follows:
Cateaory"B"-Marketina & Events Grants
ArtsNaples World Festival, Inc.: Recommended Funding of$25,000
This 501 c (3) organization has received grant funding for the past three years to
promote their May multi-venue, multi-discipline festival. Their first festival in 2012
featured Russian music and culture. The second year they featured Latin American
music and culture. This year's theme was the music, food and culture of Italy. The 2015
festival will feature French music, food and culture. The past funding was as follows:
FY 14 $25,000; FY 13 $50,000; FY 12$15,000. ArtsNaples World Festival is requesting
$25,000 to promote the 2015 French theme in on line print media, targeted e-blasts to
Florida Concert, Organise.net and others. Matching funding will come from corporate
and individual donations, foundation grants totaling $310,000. The applicant is
projecting 10,000 overnight visitors, 8,725 hotel room nights, $69,800 (1.8-1 ROI) in
TDT and visitor spending of$7,717,500. The Grant Review Panel and TDC recommend
funding of $25,000 for FY 15 and waiving the grant guidelines for multiple year
applications due to the growing support, attendance and economic impact from this
annual cultural event.
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Catepory"B"-Markedna&Events Grants (cont)
NOTE: ArtsNaples also applied for an FY 15 grant to develop an on-line application
(app) to promote the 2015 festival with a plan to offer that app to other Collier cultural
organizations to inform visitors of all of the cultural activities going on in the area. The
Tourism Director felt and the Grant Review Panel concurred that this project was not a
grant candidate, and would be better accomplished as a marketing project, similar to the
annual production of the United Arts Association Calendar of Events. This app project
will be budgeted in the Tourism Department FY 15 budget request.
Betterment Association of the Everglades Area, Inc. - Everglades Seafood
Festival-Recommended Funding of$25,000
This 501 c (3) organization is a first time applicant. Their request is for promotional
assistance with the Everglades Seafood Festival. They are requesting $25,000 to
support TV and radio in Monroe (Keys), Ft. Lauderdale Boat Show, Miami Dade Yacht
Show and radio in Broward and Miami Dade market. Matching funding will come from
craft and food booth rentals. The organization is projecting 5,000 visitors to the festival,
250 room nights, $100,000 in TDT (4-1 ROI), $400,000 in visitor spending. The Grant
Review Panel and the TDC recommends funding for FY 15 at$25,000.
Category C-2-Non County Owned/Operated Museums
Holocaust Museum of SW Florida-Recommended Funding of$50,000
The Holocaust Museum & Education Center of SW Florida is a 501 c 3 organization and
has received grant funding for eight years. The past three years approved funding has
been: FY 13: $20,000; FY 12 $32,500; FY 11 $50,000. This year's request is for
$50,000 to promote a year-long exhibit at the museum entitled "Unsung Heroes-The
Soldiers and Liberators of WW II", commemorating the 70th Anniversary of the liberation
of Europe by the Allied forces. The program will include personal stories of veterans,
liberators and survivors of that era that have SW Florida connections. The exhibits will
be both from the Museum's collection and traveling exhibits from other museums. The
Holocaust Museum has provided a copy of their final status report for FY 14 grant. The
museum reports 5,000 visitors to their museum in 2013, 50% of which were from out of
Collier County. They project 1,827 overnight visitors, 9,135 hotel room nights, $56,637
in TDT and $401,806 in visitor spending as a result of the promotion of this program in
2014-15, and an ROI of$52,483 (1-1). The grant funding will be used in print, web, TV,
radio in northern SW Florida, Southeast Florida, Northern and Midwest US, Canada.
They will also promote through tour operators and European media. The Grant Review
Panel and TDC recommend $50,000 and waiver of the grant guidelines for multiple year
applicants.
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.-� Category C-2- Non County Owned/Operated Museums (cont.)
Golisano Children's Museum of Naples, Inc.- Recommended Funding of $100,000
C'mon is a 501 c (3) organization and has been a grant recipient for several years for
constructing a model of the proposed museum, for support of the grand opening and to
promote traveling exhibits brought to C'mon from other children's museums. Recent
grant funding has been: FY 11 $100,000; FY 10 75,000; FY 09 $150,000; FY 08
$125,000. The museum did not apply for a grant in FY 12 or FY 13, so no final status
report is required. C'mon is requesting $200,000 to be used for a year-long campaign
entitled C'mon to Southwest Florida. They are using the tourist tax grant funds to
produce and place digital and print advertising in Palm Beach, Sarasota, Canada. They
plan Disney Radio in Tampa/St. Pete, east coast Florida counties; Clear Channel and
Beasley Broadcasting in Tampa, St. Pete, Orlando and east coast Florida counties; TV
in Tampa and Orlando. The campaign will feature the various educational exhibits for
children in a "Stay and Play" package that will include Collier County hotels and a
special "C'mon Bucks" to be used in the Museum. Planned hotel partners are Ritz-
Carlton, Waldorf Astoria, LaPlaya and the Hyatt Regency Coconut Point (to draw
visitors from Lee County). The museum is planning to bring the first science-focused
exhibit to SW Florida called "Sid the Kid: Super Douper Exhibit". Matching funds totaling
$163,940 are coming from their own funds ($70,200) and in kind contributions from
Brighthouse Media, Delta Sky Magazine and Sarasota Magazine. C'mon indicates it
contributes $2.2 million to the Collier County economy and employs 42 people. In the
winter months, 60% of the museum's visitors are from outside Collier County. Visitors
in the past year have been 154,237 from the US, 1,904 from outside the US and 3,610
from other destinations or unrecorded zip codes. The Grant Review Panel and TDC
recommend $100,000 and to waive the guidelines for multiple year applicants.
ADVISORY BOARD RECOMMENDATION: The Tourist Development Council reviewed
the applications on May 29, 2014 and voted unanimously (8-0) to recommend funding
the Category "B" for$50,000 and the "C-2" grants at $150,000.
FISCAL IMPACT: Funding for Category B marketing grants in the amount of $50,000
and for Category C-2 of $150,000 is included in the Tourism Department's FY 15
proposed budget.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval. —CMG
RECOMMENDATION: Recommendation to approve Tourism Development Grant
Application Agreements for FY 15 Category B ($50,000) and Category C-2 ($150,000),
to waive the TDC grant application guidelines for multiple year applicants and make a
finding that this action promotes tourism.
SUBMITTED BY: Jack Wert, Tourism Director
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.F.16.F.5.
Item Summary: Recommendation to approve Tourism Development Grant Application
Agreements for FY 15 Category B ($50,000) and Category C-2 ($150,000),to waive the TDC
grant application guidelines for multiple year applicants, and make a finding that this action
promotes tourism.
Meeting Date: 9/9/2014
Prepared By
Name: GreenKelly
Title:Tourist Development Tax Coordinator,Tourism
8/28/2014 11:38:35 AM
Submitted by
Title: Director-Tourism,Tourism
Name: WertJack
8/28/2014 11:38:36 AM
Approved By
Name: WertJack
Title: Director-Tourism,Tourism
Date: 8/28/2014 12:41:16 PM
Name: MarkiewiczJoanne
Title:Director-Purchasing/General Services,Purchasing&General Services
Date: 8/29/2014 7:40:36 AM
Name: GreeneColleen
Title:Assistant County Attorney, CAO General Services
Date: 8/29/2014 8:41:37 AM
Name: FinnEd
Title:Management/Budget Analyst, Senior,Transportation Engineering&Construction Management
Date: 8/29/2014 10:26:43 AM
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Name: KlatzkowJeff
Title: County Attorney,
Date: 8/29/2014 10:51:50 AM
Name: OchsLeo
Title: County Manager,County Managers Office
Date: 8/29/2014 2:22:10 PM
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2015 TOURISM AGREEMENT BETWEEN
COLLIER COUNTY AND ARTS NAPLES WORLD FESTIVAL,INC
THIS AGREEMENT is made and entered into this day of
, 2014, by and between Arts Naples World Festival, Inc, , a Florida not-
for-profit corporation, hereinafter referred to as "GRANTEE" and Collier County, a political
subdivision of the State of Florida,hereinafter referred to as"COUNTY".
WHEREAS, the COUNTY has adopted a Tourist Development Plan(hereinafter referred
to as"Plan")funded by proceeds from the Tourist Development Tax; and
WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues
generated by the Tourist Development Tax are to be allocated to promote and advertise tourism
within the State of Florida, nationally and internationally which encourages tourism; and
WHEREAS, GRANTEE has applied to the Tourist Development Council and the County
to use Tourist Development Tax funds for out of County promotion of a French themed music,
food and culture festival in multiple venues in Collier County("The Project");and
WHEREAS, the Collier County Board of County Commissioners has approved the
funding request of the GRANTEE and the Chairman was authorized to execute the Tourism
Agreement.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
1. SCOPE OF WORK:
(a) In accordance with the authorized expenditures as set forth in the Budget, attached
hereto as Exhibit "F", the GRANTEE shall expend the funds for the out of county promotion of
The Project.
2. PAYMENT:
(a) The amount to be paid under this Agreement shall be a total of Twenty Five
Thousand Dollars ($25,000). GRANTEE shall be paid in accordance with fiscal procedures of
the County for the expenditures incurred as described in Paragraph One(1)herein upon submittal
of a Request for Funds on the form attached hereto as Exhibit "D" and made a part hereof, and
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shall submit vendor invoices, copies of credit card receipts and statements and two-sided copies
of cancelled checks, on-line bill pay transaction registers or other acceptable evidence of
payment, original tear sheets of print ads showing publication name and date, affidavit of
broadcast dates and times, screen shots of on-line ads showing date of capture, or samples of
printed materials to the Tourism Director or his designee, for review and upon verification by
letter from the GRANTEE that the services or work performed as described in the invoice have
been completed or that the goods have been received and that all vendors have been paid.
Should these documents be unavailable, the GRANTEE may submit other legally viable
evidence of payment subject to review and approval by the Clerk's Office.
(b) The Tourism Director or his designee shall determine that the invoice payments
are authorized and that the goods or services covered by such invoice[s] have been provided or
performed in accordance with such authorization. The budget attached as Exhibit "F" shall
constitute authorization for the expenditure[s] described in the invoice[s].
(c) All expenditures shall be made in conformity with this Agreement.
(d) The COUNTY shall not pay GRANTEE until the Clerk of the Board of County
Commissioners pre-audits all payment invoices in accordance with law.
(e) GRANTEE shall be paid for its actual costs, not to exceed the maximum amount
budgeted pursuant to the attached"Exhibit F".
(f) Expenditures with publications, broadcast and brochure distribution with
circulation or reach outside of the Fort Myers DMA (DeSoto, Charlotte, Glades, Lee, Hendry,
Collier) over fifty percent (50%) of the total will be acceptable for reimbursement at full value
based on a statement from the publisher, broadcaster or distributor attesting to that circulation
percentage. If circulation or reach is less than 50% outside the Fort Myers DMA, the amount
eligible for reimbursement will be reduced to the percentage outside the Fort Myers DMA.
(g) Invoices for prepayment or for deposit on services will not be eligible for
reimbursement.
(h) Services or product must be delivered and paid for by GRANTEE between the
effective dates of this agreement.
(i) All requests for reimbursement must be received prior to September 30,2015 to be
eligible for payment.
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3. ELIGIBLE EXPENDITURES:
(a) Only eligible expenditures described in Paragraph One (1) will be paid by
COUNTY.
(b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2014
and September 30,2015.
(c) Any expenditures paid by COUNTY which are later deemed to be ineligible
expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY's written request
to repay said funds.
(d) COUNTY may request repayment of funds for a period of up to three (3) years
after termination of this Agreement or any extension or renewal thereof.
4. REPORTING REQUIREMENTS:
(a) GRANTEE shall provide to County an interim status report on the form attached
hereto as Exhibit "B" no later than March 30, 2015 whether or not a Request for Funds is
submitted.
(b) GRANTEE shall provide to County a fmal status report on the form attached '~
hereto as Exhibit"C"no later than October 15, 2015.
(c) Each report shall identify the economic impact generated by the GRANTEE
through the use of reports (Exhibits "B" and "C") which identify the amount spent, the duties
performed,the services provided, and the goods delivered since the previous reporting period.
(d) GRANTEE shall take reasonable measures to assure the continued satisfactory
performance of all vendors and subcontractors.
(e) COUNTY may withhold any interim or fmal payments for failure of GRANTEE
to provide the interim status report or fmal status report until the County receives the interim
status report or fmal status report or other report acceptable to the Tourism Director.
(f) GRANTEE shall request that visitors to the Arts Naples World Festival complete
the visitor questionnaire attached to this Agreement as Exhibit "E". All completed visitor
questionnaires shall be maintained in accordance with Paragraph Thirteen (13) of this
Agreement.
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5. INSURANCE:
(a) GRANTEE shall submit a Certificate of Insurance naming the Collier County
Board of County Commissioners and the Tourist Development Council as additional insureds.
(b) The certificate of insurance must be valid for the duration of this Agreement, and
be issued by a company licensed in the State of Florida, and provide General Liability Insurance
for no less than the following amounts:
BODILY INJURY LIABILITY $300,000 each claim per person
PROPERTY DAMAGE LIABILITY$300,000 each claim per person
PERSONAL INJURY LIABILITY $300,000 each claim per person
(c) The Certificate of Insurance must be delivered to the Tourism Director or his
designee with copies of the Agreement executed by GRANTEE. The GRANTEE shall not
commence promotional or advertising activities which are to be funded pursuant to this
Agreement until the Certificate of Insurance has been received by the COUNTY and the
Agreement is fully executed.
6. CHOICE OF VENDORS AND FAIR DEALING:
(a) GRANTEE may select vendors or subcontractors to provide services as described
in Paragraph One(1).
(b) COUNTY shall not be responsible for paying vendors and shall not be involved in
the selection of subcontractors or vendors.
(c) GRANTEE agrees to disclose any financial or other relationship between
GRANTEE and any subcontractors or vendors, including, but not limited to, similar or related
employees, agents,officers,directors and/or shareholders.
(d) COUNTY may, in its discretion, object to the reasonableness of expenditures and
require payment if invoices have been paid under this Agreement for unreasonable expenditures.
The reasonableness of the expenditures shall be based on industry standards.
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7. INDEMNIFICATION:
GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and
employees from any and all liabilities, damages, losses and costs, including, but not limited to,
reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the GRANTEE or anyone employed or utilized
by the GRANTEE in the performance of this Agreement. This indemnification obligation shall
not be construed to negate,abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified party or person described in this paragraph.
8. NOTICES:
All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly
served if mailed by registered or certified mail to the GRANTEE at the following address:
Roy(Trey)D. Farmer III, Chairman and President
ArtsNaples World Festival,Inc.
P.O. Box 771176
Naples,FL 34107
All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly
served if mailed by registered or certified mail to the COUNTY to:
Jack Wert,Tourism Director
Collier County Tourism Department
2660 N. Horseshoe Drive Suite 105
Naples,Florida 34104
The GRANTEE and the COUNTY may change the above mailing address at any time
upon giving the other party written notification pursuant to this Section.
9. NO PARTNERSHIP: Nothing herein contained shall be construed as creating a
partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to
constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the
COUNTY.
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10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all
matters pertaining to this Agreement and shall provide all information and documentation
requested by the COUNTY from time to time pertaining to the use of any funds provided
hereunder.
11. TERMINATION:
(a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause
by giving thirty (30) days advance written notice of such termination specifying the effective date
of termination.
(b) If the COUNTY terminates this Agreement, the COUNTY will pay the
GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with
subcontractors and vendors, up to the effective date of the termination so long as such expenses are
eligible.
12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and
accurate accounting records. All revenue related to the Agreement must be recorded, and all
expenditures must be incurred within the term of this Agreement.
13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of
Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund all
or part of this agreement, the COUNTY may upon written notice , at any time during the term of
this agreement, and at its sole discretion,reduce or eliminate funding under this agreement.
14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books,
documents, papers and financial information pertaining to work performed under this Agreement
for a period of three (3)years. GRANTEE agrees that the COUNTY, or any of its duly authorized
representatives, shall, until the expiration of three (3) years after final payment under this
Agreement, have access to, and the right to examine and photocopy any pertinent books,
documents, papers, and records of GRANTEE involving any transactions related to this
Agreement.
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15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or
transfer in whole or in part its interest in this Agreement without the prior written consent of the
COUNTY.
16. TERM: This Agreement shall become effective on October 1, 2014 and shall
remain effective for one year until September 30, 2015. If the project is not completed within the
term of this agreement, all unreleased funds shall be retained by the COUNTY. Any extension of
this agreement beyond the one (1)year term in order to complete the Project must be at the express
consent of the Collier County Board of County Commissioners.
17. The GRANTEE must request any extension of this term in writing at least sixty
(60) days prior to the expiration of this Agreement,and the COUNTY may agree by amendment to
this Agreement to extend the term for an additional ninety(90)days.
18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and evaluate
the tourism impact of the Project, explaining how the tourism impact was evaluated, providing a
written report to the Tourism Director or his designee, along with a final budget analysis by
October 15,2014.
19. REQUIRED NOTATION: All promotional literature and all print, broadcast and
on-line media advertising must prominently list Collier County and the Tourist Development
Council as a source of funds to read "A cooperative effort funded by the Collier County Tourist
Development Tax" and/or display the CVB logo and website address www.paradisecoast.com to
qualify for reimbursement.
20. AMENDMENTS: This Agreement may only be amended by mutual written
agreement of the parties, after review by the Collier County Tourist Development Council if
warranted.
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IN WITNESS WHEREOF, the GRANTEE and COUNTY have respectively, by an authorized
person or agent,hereunder set their hands and seals on the date and year first above written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E.BROCK, Clerk COLLIER COUNTY,FLORIDA
By:
Tom Henning, Chairman
Approved as to form and
legality:
C leen M. Greene
Assistant County Attorney
WITNESSES: GRANTEE:
(1) ARTSNAPLES WORLD FESTIVAL,INC.
Printed/Typed Name
(2) BY:
Printed/Typed Name Printed/Typed Name
Printed/Typed Title
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EXHIBIT "B"
Collier County Tourist Development Council
Interim Status Report (Due by March 15, 2015)
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON: TITLE:
ADDRESS:
PHONE: FAX:
On an attached sheet, answer the following questions to identify the status of the
project.
INTERIM—These questions will identify the current status of the project. After the TDC
staff reviews this Interim Status Report, if they feel you are behind schedule on the
planning stages, they will make recommendations to help get the project stay on schedule.
Has the planning of this project started?
At what point are you at with the planning stage for this project?
(Percent of completion)
Will any hotels/motels be utilized to support this project?
If so, how many hotel room nights will be utilized?
What is the total dollar amount to date of matching contributions?
What is the status of the advertising and promotion for this project?
Have your submitted any advertisements or printed pieces to the TDC staff for approval?
Please supply a sample and indicate the ad schedule.
How has the public interest for this project been up to this point?
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EXHIBIT "C"
Collier County Tourist Development Council
Final Status Report (Due by Oct. 15, 2015)
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON: TITLE:
ADDRESS:
PHONE: FAX:
On an attached sheet, answer the following questions for each element in your
scope of work.
Final -These questions should be answered for your final status report.
Was this a first time project? If not, how many times has this event taken place?
What hotels/motels were utilized to support the project and how many?
What is the total economic impact and revenue generated for this event?
Total expenses. (Have all vendors been paid?)
List the vendors that have been paid, if not, what invoices are still outstanding and why?
What is the number of participants that visited the project?
What is the percentage of the total participants from out of Collier County?
What problems occurred if any during the project event?
List any out-of-county- advertising, marketing, and/or public relations that was used to
support the project and attach samples.
How could the project been improved or expanded?
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EXHIBIT "D"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
EVENT NAME
ORGANIZATION
ADDRESS
CONTACT PERSON TELEPHONE( )
REQUEST PERIOD FROM TO
REQUEST#
( )INTERIM REPORT ( )FINAL REPORT
TOTAL CONTRACT AMOUNT$
EXPENSE BUDGET REIMBURSEMENT REQUESTED
TOTALS
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in
your application. Copies of paid invoices, cancelled checks,tear sheets, printed samples or other
backup information to substantiate payment must accompany request for funds. The following
will not be accepted for payments: statements in place of invoices; checks or invoices not dated;
tear sheets without date, company or organizations name. A tear sheet is required for each ad for
each day or month of publication. A proof of an ad will not be accepted.
For each request for payment,Grantee is required to submit verification in writing that all
subcontractors and vendors have been paid for work and materials previously performed or
received prior to receipt of any further payments.
If project budget has specific categories with set dollar limits,the Grantee is required to include a
spreadsheet to show which category each invoice Is being paid from and total of category before
payment can be made to Grantee. Organizations receiving funding should take into consideration
that it will take a maximum of 45 days for the County to process a check.
Furnishing false information may constitute a violation of applicable State and Federal laws.
CERTIFICATION OF FINANCIAL OFFICER: I certify that the above information is correct based on
our official accounting system and records, consistently applied and maintained and that the cost
shown have been made for the purpose of and in accordance with,the terms of the contract.The
funds requested are for reimbursement of actual cost made during this time period.
SIGNATURE TITLE
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EXHIBIT "E"
Naples
Marco Island
Everglades
•A RA DItI COAST- VISITOR QUESTIONNAIRE
Welcome to the Paradise Coast sr. Thank you for choosing this area for your visit.
Please take a few minutes to complete the following questions so that we can
better serve the needs of future visitors to Florida's Last Paradise SM.PLEASE
REFER TO OUR PARADISE COAST BROCHURES FOR THE LOCATION OF ALL AREA
ATTRACTIONS.
NAME:
ADDRESS: CITY ST ZIP
DATE OF ARRIVAL: DATE OF DEPARTURE:
WHERE ARE YOU HOTEL/RESORT FRIENDS/FAMILY CONDOMINIUM
STAYING?
NAME OF HOTEL AND CITY/AREA:
NAME OF CONDOMINIUM/TIMESHARE:
#OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY=
HOW DID YOU SELECT THE HOTEL/CONDOMINIUM?
INTERNET ( ) YOUR CHOICE ( ) TRAVEL AGENT ( )
OTHER:
NUMBER OF MEALS YOU &YOUR GROUP WILL EAT OUT:
Number of people in your party=
Number of days of your visit=
Number of meals eaten out each day=
PLANNED AREA ACTIVITIES: (Please circle all that apply)
ARTS & CULTURE WATER SPORTS NATURE FAMILY ATTRACTIONS
von Liebig Art Center Beaches Everglades Tour Naples Zoo
Naples Museum of Art Naples Pier County Parks Naples Botanical Garden
Sugden Theatre Shelling National Park Fun 'n Sun Water Park
Naples Philharmonic Fishing State Parks Swamp Buggy Race
Art Galleries Boating Corkscrew Swamp Mini Golf Fun Park
Other Other Kayaking ConservFL King Richard's of SW County Museums
Lake Trafford Other
Other
SHOPPING AND DINING SIGHTSEEING RELAXATION &
Fifth Avenue South Lunch/Dinner Cruise/ ENTERTAINMENT
Third Street South Sunset Cruise Golf
Waterside Shops City Trolley Tour Spa
Venetian Bay Everglades Tour Shelling
Bayfront Segway Tour Seminole Casino
Tin City Dolphin Cruise Lounges&Clubs
Prime Outlets Other Music
Other Other
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EXHIBIT "F"
ArtsNaples World Festival, Inc.
Project Budget
Funding —Not to Exceed
Out of Fort Myers DMA area for Advertising and Marketing
Expenses including print and broadcast, social and digital media, website
enhancements to promote the Project
$25,000
Total: $25,000
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2015 TOURISM AGREEMENT BETWEEN COLLIER COUNTY
AND HOLOCAUST MUSEUM OF SOUTHWEST FLORIDA,INC.
THIS AGREEMENT is made and entered into this day of
, 2014, by and between Holocaust Museum of Southwest Florida
Inc., a Florida not-for-profit corporation, hereinafter referred to as "GRANTEE" and Collier
County, a political subdivision of the State of Florida, hereinafter referred to as"COUNTY".
WHEREAS,the COUNTY has adopted a Tourist Development Plan(hereinafter referred
to as"Plan")funded by proceeds from the Tourist Development Tax; and
WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues
generated by the Tourist Development Tax are to be allocated to acquire, construct, extend,
enlarge, remodel, repair, improve, maintain, operate or promote museums owned and operated
by not-for-profit organizations and open to the public; and
WHEREAS, GRANTEE has applied to the Tourist Development Council and the County
to use Tourist Development Tax funds for GRANTEE'S marketing expenses to promote exhibits
and festivals to attract visitors and enhance the quality of life for area residents;and
WHEREAS, the Tourist Development Council has recommended funding for
GRANTEE'S out of market advertising expenditures for the promotion of events celebrating the
70th Anniversary of the liberation of Europe ("The Project") to attract visitors; and
WHEREAS, the Board of County Commissioners has made a finding that GRANTEE
qualifies as a museum; and
WHEREAS, the Collier County Board of County Commissioners has approved the
funding request of the GRANTEE and the Chairman was authorized to execute the Tourism
Agreement.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
1. SCOPE OF WORK:
(a) In accordance with the authorized expenditures as set forth in the Budget,
attached hereto as Exhibit "F", the GRANTEE shall expend the funds for the promotion of
GRANTEE'S marketing(hereinafter"the Project").
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2. PAYMENT:
(a) The amount to be paid under this Agreement shall be a total of Fifty Thousand
Dollars ($50,000). GRANTEE shall be paid in accordance with the fiscal procedures of the
County for the expenditures incurred as described in Paragraph One (1)herein upon submittal of
a Request for Funds on the form attached hereto as Exhibit"D"and made a part hereof, and shall
submit vendor invoices, copies of credit card receipts and statements and two-sided copies of
cancelled checks, on-line bill pay transaction registers or other acceptable evidence of payment
and performance, original tear sheets of print ads showing publication name and date, affidavit of
broadcast dates and times, screen shots of on-line ads showing date of capture, or samples of
printed materials to the Tourism Director, or his designee, for review and upon verification by
letter from the GRANTEE that the services or work performed as described in the invoice have
been completed or that the goods have been received and that all vendors have been paid.
Should these documents be unavailable, the GRANTEE may submit other legally viable
evidence of payment subject to review and approval by the Clerk's office.
(b) The Tourism Director, or his designee, shall determine that the invoice payments
are authorized and that the goods or services covered by such invoice[s] have been provided or
performed in accordance with such authorization. The budget attached as Exhibit "F" shall
constitute authorization for the expenditure[s] described in the invoice[s].
(c) All expenditures shall be made in conformity with this Agreement.
(d) The COUNTY shall not pay GRANTEE until the Clerk of the Board of County
Commissioners pre-audits all payment invoices in accordance with law.
(e) GRANTEE shall be paid for its actual costs, not to exceed the maximum amount
budgeted pursuant to the attached"Exhibit F".
(0 Expenditures with publications, broadcast and brochure distribution with
circulation or reach outside of the Fort Myers DMA (DeSoto, Charlotte, Glades, Lee, Hendry,
Collier) over fifty percent (50%) of the total will be acceptable for reimbursement at full value
based on a statement from the publisher, broadcaster or distributor attesting to that circulation
percentage. If circulation or reach is less than 50% outside the Fort Myers DMA, the amount
eligible for reimbursement will be reduced to the percentage outside the Fort Myers DMA.
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(g) Invoices for prepayment or for deposit on services will not be eligible for
reimbursement.
(h) Services or product must be delivered and paid for by GRANTEE between the
effective dates of this agreement.
(i) All requests for reimbursement must be received by September 30, 2015 to be
eligible for payment.
3. ELIGIBLE EXPENDITURES:
(a) Only eligible expenditures described in Paragraph One (1) will be paid by
COUNTY.
(b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2014
and September 30,2015.
(c) Any expenditures paid by COUNTY which are later deemed to be ineligible
expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY's written request
to repay said funds.
(d) COUNTY may request repayment of funds for a period of up to three (3) years
after termination of this Agreement or any extension or renewal thereof.
4. INSURANCE:
(a) GRANTEE shall submit a Certificate of Insurance naming the Collier County
Board of County Commissioners and the Tourist Development Council as additional insureds.
(b) The certificate of insurance must be valid for the duration of this Agreement, and
be issued by a company licensed in the State of Florida, and provide General Liability Insurance
for no less than the following amounts:
BODILY INJURY LIABILITY $300,000 each claim per person
PROPERTY DAMAGE LIABILITY$300,000 each claim per person
PERSONAL INJURY LIABILITY $300,000 each claim per person
WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY—Statutory
(c) The Certificate of Insurance must be delivered to the Tourism Director or his
designee with copies of the Agreement executed by GRANTEE. The GRANTEE shall not
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commence promotional or advertising activities which are to be funded pursuant to this
Agreement until the Certificate of Insurance has been received by the COUNTY and the
Agreement is fully executed.
5. REPORTING REQUIREMENTS:
(a) GRANTEE shall provide to County an interim status report on the form attached
hereto as Exhibit `B" no later than March 15, 2015 whether or not a Request for Funds is
submitted.
(b) GRANTEE shall provide to County a final status report on the form attached
hereto as Exhibit"C"no later than October 15, 2015
(c) Each report shall identify the economic impact generated by the GRANTEE
through the use of reports (Exhibits "B" and "C") which identify the amount spent, the duties
performed,the services provided,and the goods delivered since the previous reporting period.
(d) GRANTEE shall take reasonable measures to assure the continued satisfactory
performance of all vendors and subcontractors.
(e) COUNTY may withhold any interim or final payments for failure of GRANTEE
to provide the interim status report or fmal status report until the County receives the interim
status report or final status report or other report acceptable to the Tourism Director.
(1) GRANTEE shall request that visitors to The Holocaust Museum of Southwest
Florida complete the visitor questionnaire attached to this Agreement as Exhibit "E". All
completed visitor questionnaires shall be maintained in accordance with Section 13 of this
Agreement.
6. CHOICE OF VENDORS AND FAIR DEALING:
(a) GRANTEE may select vendors or subcontractors to provide services as described
in Paragraph One (1).
(b) COUNTY shall not be responsible for paying vendors and shall not be involved in
the selection of subcontractors or vendors.
(c) GRANTEE agrees to disclose any financial or other relationship between
GRANTEE and any subcontractors or vendors, including, but not limited to, similar or related
employees, agents, officers, directors and/or shareholders. n
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(d) COUNTY may, in its discretion, object to the reasonableness of expenditures and
require payment if invoices have been paid under this Agreement for unreasonable expenditures.
The reasonableness of the expenditures shall be based on industry standards.
7. INDEMNIFICATION:
GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and
employees from any and all liabilities, damages, losses and costs, including, but not limited to,
reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the GRANTEE or anyone employed or utilized
by the GRANTEE in the performance of this Agreement. This indemnification obligation shall
not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified party or person described in this paragraph.
8. NOTICES:
All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly
served if mailed by registered or certified mail to the GRANTEE at the following address:
Joan Hogan
The Holocaust Museum of Southwest Florida,Inc.
4760 Tamiami Trail North Suite 7
Naples,Florida 34103
All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly
served if mailed by registered or certified mail to the COUNTY to:
Jack Wert, Tourism Director
Collier County Tourism Department
2660 N. Horseshoe Drive Suite 105
Naples,Florida 34104
The GRANTEE and the COUNTY may change the above mailing address at any time
upon giving the other party written notification pursuant to this Section.
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9. PARTNERSHIP: Nothing herein contained shall be construed as creating a
partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to
constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the
COUNTY.
10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all matters
pertaining to this Agreement and shall provide all information and documentation requested by
the COUNTY from time to time pertaining to the use of any funds provided hereunder.
11. TERMINATION:
(a) The COUNTY or the GRANTEE may cancel this Agreement with or without
cause by giving thirty(30) days advance written notice of such termination specifying the effective
date of termination.
(b) If the COUNTY terminates this Agreement, the COUNTY will pay the
GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with
subcontractors and vendors,up to the effective date of the termination so long as such expenses are
eligible.
12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and
accurate accounting records. All revenue related to the Agreement must be recorded, and all
expenditures must be incurred within the term of this Agreement.
13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of
Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund
all or part of this agreement,the COUNTY may upon written notice,at any time during the term
of this agreement, and at its sole discretion,reduce or eliminate funding under this agreement.
14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books,
documents, papers and financial information pertaining to work performed under this Agreement
for a period of three (3)years. GRANTEE agrees that the COUNTY, or any of its duly authorized
representatives, shall, until the expiration of three (3) years after final payment under this
Agreement, have access to, and the right to examine and photocopy any pertinent books,
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documents, papers, and records of GRANTEE involving any transactions related to this
Agreement.
15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or
transfer in whole or in part its interest in this Agreement without the prior written consent of the
COUNTY.
16. TERM: This Agreement shall become effective on October 1, 2014 and shall
remain effective for one year until September 30, 2015. If the project is not completed within the
term of this agreement, all unreleased funds shall be retained by the COUNTY. Any extension of
this agreement beyond the one (1)year term in order to complete the Project must be at the express
consent of the Collier County Board of County Commissioners.
17. The GRANTEE must request any extension of this term in writing at least sixty
(60)days prior to the expiration of this Agreement,and the COUNTY may agree by amendment to
this Agreement to extend the term for an additional ninety(90)days.
18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and
evaluate the tourism impact of the Project, explaining how the tourism impact was evaluated,
providing a written report to the Tourism Director or his designee, along with a final budget
analysis by October 15, 2014.
19. REQUIRED NOTATION: All promotional literature and all print, broadcast and
on-line media advertising must prominently list Collier County and the Tourist Development
Council as a source of funds to read "A cooperative effort funded by the Collier County Tourist
Development Tax"; and/or display the CVB logo and website address www.paradisecoast.com to
qualify for reimbursement.
20. AMENDMENTS: This Agreement may only be amended by mutual written
agreement of the parties, after review by the Collier County Tourist Development Council if
warranted.
* * *
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PN WITNESS WHEREOF, the GRANTEE and COUNTY have respectively, by an authorized
person or agent,hereunder set their hands and seals on the date and year first above written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER COUNTY,FLORIDA
By:
Tom Henning, Chairman
Approved as to form and
ality:
olleen M. Greene
Assistant County Attorney
WITNESSES: GRANTEE:
(l) HOLOCAUST MUSEUM OF SOUTHWEST
FLORIDA, INC.
Printed/Typed Name
(2) BY:
Printed/Typed Name Printed/Typed Name
Printed/Typed Title
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EXHIBIT "B"
Collier County Tourist Development Council
Interim Status Report (Due by March 15, 2015)
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON: TITLE:
ADDRESS:
PHONE: FAX:
On an attached sheet, answer the following questions to identify the status of the project.
INTERIM—These questions will identify the current status of the project. After the TDC staff
reviews this Interim Status Report, if they feel you are behind schedule on the planning stages,
they will make recommendations to help get the project stay on schedule.
Has the planning of this project started?
At what point are you at with the planning stage for this project? (Percent of completion)
Will any hotels/motels be utilized to support this project?
If so, how many hotel room nights will be utilized?
What is the total dollar amount to date of matching contributions?
What is the status of the advertising and promotion for this project?
Have your submitted any advertisements or printed pieces to the TDC staff for approval? Please
supply a sample and indicate the ad schedule.
How has the public interest for this project been up to this point?
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EXHIBIT "C
Collier County Tourist Development Council
Final Status Report (Due by Oct. 15, 2015)
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON: TITLE:
ADDRESS:
PHONE: FAX:
On an attached sheet,answer the following questions for each element in your scope of work.
Final—These questions should be answered for your final status report.
Was this a first time project? If not, how many times has this event taken place?
What hotels/motels were utilized to support the project and how many?
What is the total direct economic impact and revenue generated from this event?
Total expenses. (Have all vendors been paid?)
List the vendors that have been paid, if not, what invoices are still outstanding and why?
What is the number of participants that visited the project?
What is the percentage of the total participants from out of Collier County?
What problems occurred if any during the project event?
List any out-of-county- advertising, marketing, and/or public relations that was used to support the
project and attach samples.
How could the project been improved or expanded?
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EXHIBIT"D"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
EVENT NAME
ORGANIZATION
ADDRESS
CONTACT PERSON TELEPHONE( )
REQUEST PERIOD FROM TO REQUEST#
( ) INTERIM REPORT ( )FINAL REPORT
TOTAL CONTRACT AMOUNT$
EXPENSE BUDGET REIMBURSEMENT REQUESTED
TOTALS
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your
application. Copies of paid invoices,cancelled checks,tear sheets,printed samples or other backup information
to substantiate payment must accompany request for funds. The following will not be accepted for payments:
statements in place of invoices; checks or invoices not dated; tear sheets without date, company or
organizations name. A tear sheet is required for each ad for each day or month of publication. A proof of an ad
will not be accepted.
For each request for payment,Grantee is required to submit verification in writing that all subcontractors and
vendors have been paid for work and materials previously performed or received prior to receipt of any further
payments.
If project budget has specific categories with set dollar limits,the Grantee is required to include a spreadsheet
to show which category each invoice is being paid from and total of category before payment can be made to
Grantee. Organizations receiving funding should take into consideration that It will take a maximum of 45 days
for the County to process a check.
Furnishing false information may constitute a violation of applicable State and Federal laws.
CERTIFICATION OF FINANCIAL OFFICER: I certify that the above information is correct based on our official
accounting system and records,consistently applied and maintained and that the cost shown have been made
for the purpose of and in accordance with, the terms of the contract. The funds requested are for
reimbursement of actual cost made during this time period.
SIGNATURE TITLE
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EXHIBIT "E"
Naples
Marco°tea
Everglades
•wnwoIsa COAST' VISITOR QUESTIONNAIRE
Welcome to the Paradise Coast'".Thank you for choosing this area for your visit. Please take
a few minutes to complete the following questions so that we can better serve the needs of
future visitors to Florida's Last Paradise'"".PLEASE REFER TO OUR PARADISE COAST BROCHURES FOR
THE LOCATION OF ALL AREA ATTRACTIONS.
NAME:
ADDRESS: CITY ST ZIP
DATE OF ARRIVAL: DATE OF DEPARTURE:
WHERE ARE YOU HOTEL/RESORT FRIENDS/FAMILY CONDOMINIUM
STAYING?
NAME OF HOTEL AND CITY/AREA:
NAME OF CONDOMINIUM/TIMESHARE:
#OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY=
HOW DID YOU SELECT THE HOTEL/CONDOMINIUM?
INTERNET ( ) YOUR CHOICE ( ) TRAVEL AGENT( )
OTHER:
NUMBER OF MEALS YOU&YOUR GROUP WILL EAT OUT:
Number of people in your party=
Number of days of your visit=
Number of meals eaten out each day
PLANNED AREA ACTIVITIES: (Please circle all that apply)
ARTS&CULTURE WATER SPORTS NATURE FAMILY ATTRACTIONS
von Uebig Art Center Beaches Everglades Tour Naples Zoo
Naples Museum of Art Naples Pier County Parks Naples Botanical Garden
Sugden Theatre Shelling National Park Fun'n Sun Water Park
Naples Philharmonic Fishing State Parks Swamp Buggy Race
Art Galleries Boating Corkscrew Swamp Mini Golf
Other Kayaking Conservancy of SW FL King Richard's Fun Park
Other Lake Trafford County Museums
Other Other
SHOPPING AND DINING SIGHTSEEING RELAXATION&
Fifth Avenue South Lunch/Dinner Cruise/ ENTERTAINMENT
Third Street South Sunset Cruise Golf
Waterside Shops City Trolley Tour Spa
Venetian Bay Everglades Tour Shelling
Bayfrant Segway Tour Seminole Casino
Tin City Dolphin Cruise Lounges&Clubs
Prime Outlets Other Music ,•••••
Other
Other
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EXHIBIT "F"
Holocaust Museum of Southwest Florida, Inc.
Project Budget
Out of Fort Myers DMA Advertising and Marketing Expenses to promote "Unsung
Heroes-the Soldiers and Liberators of World War II" including print and digital
advertising, Visit Florida Partnership, social media, website enhancements and public
relations placement.
Total funding—Not to Exceed: $50,000
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2015 TOURISM AGREEMENT BETWEEN
COLLIER COUNTY AND GOLISANO CHILDREN'S MUSEUM OF NAPLES,INC.
THIS AGREEMENT is made and entered into this day of
, 2014, by and between Golisano Children's Museum of Naples,
Inc. , a Florida not-for-profit corporation, hereinafter referred to as "GRANTEE" and Collier
County,a political subdivision of the State of Florida, hereinafter referred to as"COUNTY".
WHEREAS, the COUNTY has adopted a Tourist Development Plan
(hereinafter referred
to as"Plan")funded by proceeds from the Tourist Development Tax;and
WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues
generated by the Tourist Development Tax are to be allocated to acquire, construct, extend,
enlarge, remodel, repair, improve, maintain, operate or promote museums owned and operated
by not-for-profit organizations and open to the public; and
WHEREAS, GRANTEE has applied to the Tourist Development Council and the County
to use Tourist Development Tax funds for GRANTEE'S marketing expenses to promote exhibits
and festivals to attract visitors and enhance the quality of life for area residents; and
WHEREAS, the Tourist Development Council has recommended funding for
GRANTEE'S out of market advertising expenditures for the promotion of a marketing campaign
entitled"C'mon to Southwest Florida." ("The Project")to attract visitors; and
WHEREAS, the Board of County Commissioners has made a finding that GRANTEE
qualifies as a museum;and
WHEREAS, the Collier County Board of County Commissioners has approved the
funding request of the GRANTEE and the Chairman was authorized to execute the Tourism
Agreement.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
1. SCOPE OF WORK:
(a) In accordance with the authorized expenditures as set forth in the Budget,
attached hereto as Exhibit "F', the GRANTEE shall expend the funds for the promotion of
GRANTEE'S marketing(hereinafter"the Project").
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2. PAYMENT:
(a) The amount to be paid under this Agreement shall be a total of One Hundred
Thousand Dollars ($100,000). GRANTEE shall be paid in accordance with the fiscal procedures
of the County for the expenditures incurred as described in Paragraph One (1) herein upon
submittal of a Request for Funds on the form attached hereto as Exhibit "D" and made a part
hereof, and shall submit vendor invoices, copies of credit card receipts and statements and two-
sided copies of cancelled checks, on-line bill pay transaction registers or other acceptable
evidence of payment and performance,original tear sheets of print ads showing publication name
and date, affidavit of broadcast dates and times, screen shots of on-line ads showing date of
capture, or samples of printed materials to the Tourism Director, or his designee, for review and
upon verification by letter from the GRANTEE that the services or work performed as described
in the invoice have been completed or that the goods have been received and that all vendors
have been paid. Should these documents be unavailable, the GRANTEE may submit other
legally viable evidence of payment subject to review and approval by the Clerk's office.
(b) The Tourism Director, or his designee, shall determine that the invoice payments
are authorized and that the goods or services covered by such invoice[s] have been provided or
performed in accordance with such authorization. The budget attached as Exhibit "F" shall
constitute authorization for the expenditure[s] described in the invoice[s].
(c) All expenditures shall be made in conformity with this Agreement.
(d) The COUNTY shall not pay GRANTEE until the Clerk of the Board of County
Commissioners pre-audits all payment invoices in accordance with law.
(e) GRANTEE shall be paid for its actual costs, not to exceed the maximum amount
budgeted pursuant to the attached"Exhibit F".
(f) Expenditures with publications, broadcast and brochure distribution with
circulation or reach outside of the Fort Myers DMA (DeSoto, Charlotte, Glades, Lee, Hendry,
Collier) over fifty percent (50%) of the total will be acceptable for reimbursement at full value
based on a statement from the publisher, broadcaster or distributor attesting to that circulation
percentage. If circulation or reach is less than 50% outside the Fort Myers DMA, the amount
eligible for reimbursement will be reduced to the percentage outside the Fort Myers DMA.
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(g) Invoices for prepayment or for deposit on services will not be eligible for
reimbursement.
(h) Services or product must be delivered and paid for by GRANTEE between the
effective dates of this agreement.
(i) All requests for reimbursement must be received by September 30, 2015 to be
eligible for payment.
3. ELIGIBLE EXPENDITURES:
(a) Only eligible expenditures described in Paragraph One (1) will be paid by
COUNTY.
(b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2014
and September 30,2015.
(c) Any expenditures paid by COUNTY which are later deemed to be ineligible
expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY's written request
to repay said funds.
(d) COUNTY may request repayment of funds for a period of up to three (3) years
after termination of this Agreement or any extension or renewal thereof.
4. INSURANCE:
(a) GRANTEE shall submit a Certificate of Insurance naming the Collier County
Board of County Commissioners and the Tourist Development Council as additional insureds.
(b) The certificate of insurance must be valid for the duration of this Agreement, and
be issued by a company licensed in the State of Florida, and provide General Liability Insurance
for no less than the following amounts:
BODILY INJURY LIABILITY $300,000 each claim per person
PROPERTY DAMAGE LIABILITY $300,000 each claim per person
PERSONAL INJURY LIABILITY $300,000 each claim per person
WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY—Statutory
(c) The Certificate of Insurance must be delivered to the Tourism Director or his
designee with copies of the Agreement executed by GRANTEE. The GRANTEE shall not
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commence promotional or advertising activities which are to be funded pursuant to this
Agreement until the Certificate of Insurance has been received by the COUNTY and the
Agreement is fully executed.
5. REPORTING REQUIREMENTS:
(a) GRANTEE shall provide to County an interim status report on the form attached
hereto as Exhibit `B" no later than March 15, 2015 whether or not a Request for Funds is
submitted.
(b) GRANTEE shall provide to County a final status report on the form attached
hereto as Exhibit"C"no later than October 15,2015
(c) Each report shall identify the economic impact generated by the GRANTEE
through the use of reports (Exhibits "B" and "C") which identify the amount spent, the duties
performed,the services provided, and the goods delivered since the previous reporting period.
(d) GRANTEE shall take reasonable measures to assure the continued satisfactory
performance of all vendors and subcontractors.
(e) COUNTY may withhold any interim or final payments for failure of GRANTEE
to provide the interim status report or final status report until the County receives the interim
status report or final status report or other report acceptable to the Tourism Director.
(f) GRANTEE shall request that visitors to The Golidano Children Museum of
Naples complete the visitor questionnaire attached to this Agreement as Exhibit "E". All
completed visitor questionnaires shall be maintained in accordance with Section 13 of this
Agreement.
6. CHOICE OF VENDORS AND FAIR DEALING:
(a) GRANTEE may select vendors or subcontractors to provide services as described
in Paragraph One (1).
(b) COUNTY shall not be responsible for paying vendors and shall not be involved in
the selection of subcontractors or vendors.
(c) GRANTEE agrees to disclose any financial or other relationship between
GRANTEE and any subcontractors or vendors, including, but not limited to, similar or related
employees, agents, officers,directors and/or shareholders.
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(d) COUNTY may, in its discretion, object to the reasonableness of expenditures and
require payment if invoices have been paid under this Agreement for unreasonable expenditures.
The reasonableness of the expenditures shall be based on industry standards.
7. INDEMNIFICATION:
GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and
employees from any and all liabilities, damages, losses and costs, including, but not limited to,
reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the GRANTEE or employed anyone or utilized
Y P Y
by the GRANTEE in the performance of this Agreement. This indemnification obligation shall
not be construed to negate,abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified party or person described in this paragraph.
8. NOTICES:
All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly
served if mailed by registered or certified mail to the GRANTEE at the following address:
Karysia Demarest,Managing Director
Colisano Childrens Museum of Naples, Inc.
15080 Livingston Road
Naples,Florida 34109
All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly
served if mailed by registered or certified mail to the COUNTY to:
Jack Wert, Tourism Director
Collier County Tourism Department
2660 N. Horseshoe Drive Suite 105
Naples, Florida 34104
The GRANTEE and the COUNTY may change the above mailing address at any time
upon giving the other party written notification pursuant to this Section.
9. PARTNERSHIP: Nothing herein contained shall be construed as creating a
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partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to
constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the
COUNTY.
10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all matters
pertaining to this Agreement and shall provide all information and documentation requested by
the COUNTY from time to time pertaining to the use of any funds provided hereunder.
11. TERMINATION:
II
(a) The COUNTY or the GRANTEE may cancel this Agreement with or without
cause by giving thirty(30)days advance written notice of such termination specifying the effective
date of termination.
(b) If the COUNTY terminates this Agreement, the COUNTY will pay the
GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with
subcontractors and vendors,up to the effective date of the termination so long as such expenses are
eligible.
12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and
accurate accounting records. All revenue related to the Agreement must be recorded, and all
expenditures must be incurred within the term of this Agreement.
13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of
Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund
all or part of this agreement,the COUNTY may upon written notice, at any time during the term
of this agreement, and at its sole discretion,reduce or eliminate funding under this agreement.
14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books,
documents, papers and financial information pertaining to work performed under this Agreement
for a period of three(3)years. GRANTEE agrees that the COUNTY, or any of its duly authorized
representatives, shall, until the expiration of three (3) years after fmal payment under this
Agreement, have access to, and the right to examine and photocopy any pertinent books,
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documents, papers, and records of GRANTEE involving any transactions related to this
Agreement.
15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or
transfer in whole or in part its interest in this Agreement without the prior written consent of the
COUNTY.
16. TERM: This Agreement shall become effective on October 1, 2014 and shall
remain effective for one year until September 30, 2015. If the project is not completed within the
term of this agreement, all unreleased funds shall be retained by the COUNTY. Any extension of
this agreement beyond the one (1) year term in order to complete the Project must be at the express
consent of the Collier County Board of County Commissioners.
17. The GRANTEE must request any extension of this term in writing at least sixty
(60) days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to
this Agreement to extend the term for an additional ninety(90)days.
18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and
evaluate the tourism impact of the Project, explaining how the tourism impact was evaluated,
providing a written report to the Tourism Director or his designee, along with a final budget
analysis by October 15, 2014.
19. REQUIRED NOTATION: All promotional literature and all print, broadcast and
on-line media advertising must prominently list Collier County and the Tourist Development
Council as a source of funds to read "A cooperative effort funded by the Collier County Tourist
Development Tax"; and/or display the CVB logo and website address www.paradisecoast.com to
qualify for reimbursement.
20. AMENDMENTS: This Agreement may only be amended by mutual written
agreement of the parties, after review by the Collier County Tourist Development Council if
warranted.
* * *
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IN WITNESS WHEREOF, the GRANTEE and COUNTY have respectively, by an authorized
person or agent,hereunder set their hands and seals on the date and year first above written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E.BROCK, Clerk COLLIER COUNTY, FLORIDA
By:
Tom Henning,Chairman
Approved as to form and
Teg 'ty:
lleen M. Greene
Assistant County Attorney
GRANTEE:
GOLISANO CHILDREN'S MUSEUM OF NAPLES,INC.
BY:
Signature
Printed/Typed Title
WITNESSES:
(1)
Printed/Typed Name
(2)
Printed/Typed Name
8
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EXHIBIT "B"
Collier County Tourist Development Council
Interim Status Report (Due by March 15, 2015)
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON: TITLE:
ADDRESS:
PHONE: FAX:
On an attached sheet,answer the following questions to identify the status of the project.
INTERIM—These questions will identify the current status of the project. After the TDC staff
reviews this Interim Status Report, if they feel you are behind schedule on the planning stages,
they will make recommendations to help get the project stay on schedule.
Has the planning of this project started?
At what point are you at with the planning stage for this project? (Percent of completion)
Will any hotels/motels be utilized to support this project?
If so, how many hotel room nights will be utilized?
What is the total dollar amount to date of matching contributions?
What is the status of the advertising and promotion for this project?
Have your submitted any advertisements or printed pieces to the TDC staff for approval? Please
supply a sample and indicate the ad schedule.
How has the public interest for this project been up to this point?
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EXHIBIT "c"
Collier County Tourist Development Council
Final Status Report (Due by Oct. 15, 2015)
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON: TITLE:
ADDRESS:
PHONE: FAX:
On an attached sheet, answer the following questions for each element in your scope of work.
Final—These questions should be answered for your final status report.
Was this a first time project? If not, how many times has this event taken place?
What hotels/motels were utilized to support the project and how many?
What is the total direct economic impact and revenue generated from this event?
Total expenses. (Have all vendors been paid?)
List the vendors that have been paid, if not, what invoices are still outstanding and why?
What is the number of participants that visited the project?
What is the percentage of the total participants from out of Collier County?
What problems occurred if any during the project event?
List any out-of-county-advertising, marketing, and/or public relations that was used to support the
project and attach samples.
How could the project been improved or expanded?
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EXHIBIT"D"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
EVENT NAME
ORGANIZATION
ADDRESS
CONTACT PERSON TELEPHONE( )
REQUEST PERIOD FROM TO REQUEST#
( )INTERIM REPORT ( )FINAL REPORT
TOTAL CONTRACT AMOUNT$
EXPENSE BUDGET REIMBURSEMENT REQUESTED
TOTALS
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your
application. Copies of paid invoices,cancelled checks,tear sheets,printed samples or other backup information
to substantiate payment must accompany request for funds. The following will not be accepted for payments:
statements in place of invoices; checks or invoices not dated; tear sheets without date, company or
organizations name. A tear sheet is required for each ad for each day or month of publication. A proof of an ad
will not be accepted.
For each request for payment,Grantee is required to submit verification in writing that all subcontractors and
vendors have been paid for work and materials previously performed or received prior to receipt of any further
payments.
If project budget has specific categories with set dollar limits,the Grantee is required to include a spreadsheet
to show which category each invoice is being paid from and total of category before payment can be made to
Grantee. Organizations receiving funding should take into consideration that it will take a maximum of 45 days
for the County to process a check.
Furnishing false information may constitute a violation of applicable State and Federal laws.
CERTIFICATION OF FINANCIAL OFFICER: I certify that the above information is correct based on our official
accounting system and records,consistently applied and maintained and that the cost shown have been made
for the purpose of and in accordance with, the terms of the contract. The funds requested are for
reimbursement of actual cost made during this time period.
SIGNATURE TITLE
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EXHIBIT "E"
Naples
Marcmo
d
Everglades
1•• COAST.' VISITOR QUESTIONNAIRE
Welcome to the Paradise Coast'".Thank you for choosing this area for your visit. Please take
a few minutes to complete the following questions so that we can better serve the needs of
future visitors to Florida's Last Paradise"".PLEASE REFER TO OUR PARADISE COAST BROCHURES FOR
THE LOCATION OF ALL AREA ATTRACTIONS.
NAME:
ADDRESS: CITY ST ZIP
DATE OF ARRIVAL: DATE OF DEPARTURE:
WHERE ARE YOU HOTEL/RESORT FRIENDS/FAMILY CONDOMINIUM
STAYING?
NAME OF HOTEL AND CITY/AREA:
NAME OF CONDOMINIUM/TIMESHARE:
#OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY=
HOW DID YOU SELECT THE HOTEL/CONDOMINIUM?
INTERNET ( ) YOUR CHOICE ( ) TRAVEL AGENT( )
OTHER:
NUMBER OF MEALS YOU &YOUR GROUP WILL EAT OUT:
Number of people in your party=
Number of days of your visit=
Number of meals eaten out each day=
PLANNED AREA ACTIVITIES: (Please circle all that apply)
ARTS&CULTURE WATER SPORTS NATURE FAMILY ATTRACTIONS
von Liebig Art Center Beaches Everglades Tour Naples Zoo
Naples Museum of Art Naples Pier County Parks Naples Botanical Garden
Sugden Theatre Shelling National Park Fun'n Sun Water Park
Naples Philharmonic Fishing State Parks Swamp Buggy Race
Art Galleries Boating Corkscrew Swamp Mini Golf
Other Kayaking Conservancy of SW FL King Richard's Fun Park
Other Lake Trafford County Museums
Other Other
SHOPPING AND DINING SIGHTSEEING RELAXATION&
Fifth Avenue South Lunch/Dinner Cruise/ ENTERTAINMENT
Third Street South Sunset Cruise Golf
Waterside Shops City Trolley Tour Spa
Venetian Bay Everglades Tour Shelling
Bayfront Segway Tour Seminole Casino
Tin City Dolphin Cruise Lounges&Clubs
Prime Outlets Other Music
Other Other
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EXHIBIT "F"
Golisano Children's Museum of Naples, Inc.
Project Budget
Out of Fort Myers DMA Advertising and Marketing Expenses to include:
Magazines, digital, social, radio, television advertising to promote the theme "C'mon to
Southwest Florida" at the Golisano Children's Museum
Total Funding — Not to Exceed: $100,000
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2015 TOURISM AGREEMENT BETWEEN COLLIER COUNTY
AND BETTERMENT ASSOCIATION OF THE EVERGLADES AREA
THIS AGREEMENT is made and entered into this day of
, 2014, by and between Betterment Association of the Everglades Area , a
Florida not-for-profit corporation, hereinafter referred to as "GRANTEE" and Collier County, a
political subdivision of the State of Florida,hereinafter referred to as"COUNTY".
WHEREAS, the COUNTY has adopted a Tourist Development Plan(hereinafter referred
to as"Plan")funded by proceeds from the Tourist Development Tax; and
WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues
generated by the Tourist Development Tax are to be allocated to promote and advertise tourism
within the State of Florida, nationally and internationally which encourages tourism; and
WHEREAS, GRANTEE has applied to the Tourist Development Council and the County
to use Tourist Development Tax funds for out of County promotion of a seafood festival in
Everglades City FL("The Project"); and
WHEREAS, the Collier County Board of County Commissioners has approved the
funding request of the GRANTEE and the Chairman was authorized to execute the Tourism
Agreement.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
1. SCOPE OF WORK:
(a) In accordance with the authorized expenditures as set forth in the Budget, attached
hereto as Exhibit "F", the GRANTEE shall expend the funds for the out of county promotion of
"the Project".
2. PAYMENT:
(a) The amount to be paid under this Agreement shall be a total of Twenty Five
Thousand Dollars ($25,000). GRANTEE shall be paid in accordance with fiscal procedures of
the County for the expenditures incurred as described in Paragraph One(1)herein upon submittal
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of a Request for Funds on the form attached hereto as Exhibit "D" and made a part hereof, and
shall submit vendor invoices, copies of credit card receipts and statements and two-sided copies
of cancelled checks, on-line bill pay transaction registers or other acceptable evidence of
payment, original tear sheets of print ads showing publication name and date, affidavit of
broadcast dates and times, screen shots of on-line ads showing date of capture, or samples of
printed materials to the Tourism Director or his designee, for review and upon verification by
letter from the GRANTEE that the services or work performed as described in the invoice have
been completed or that the goods have been received and that all vendors have been paid.
Should these documents be unavailable, the GRANTEE may submit other legally viable
evidence of payment subject to review and approval by the Clerk's Office.
(b) The Tourism Director or his designee shall determine that the invoice payments
are authorized and that the goods or services covered by such invoice[s] have been provided or
performed in accordance with such authorization. The budget attached as Exhibit "F" shall
constitute authorization for the expenditure[s] described in the invoice[s].
(c) All expenditures shall be made in conformity with this Agreement.
(d) The COUNTY shall not pay GRANTEE until the Clerk of the Board of County
Commissioners pre-audits all payment invoices in accordance with law.
(e) GRANTEE shall be paid for its actual costs, not to exceed the maximum amount
budgeted pursuant to the attached"Exhibit F".
(f) Expenditures with publications, broadcast and brochure distribution with
circulation or reach outside of the Fort Myers DMA (DeSoto, Charlotte, Glades, Lee, Hendry
Collier) over fifty percent (50%) of the total will be acceptable for reimbursement at full value
based on a statement from the publisher, broadcaster or distributor attesting to that circulation
percentage. If circulation or reach is less than 50% outside the Fort Myers DMA, the amount
eligible for reimbursement will be reduced to the percentage outside the Fort Myers DMA.
(g) Invoices for prepayment or for deposit on services will not be eligible for
reimbursement.
(h) Services or product must be delivered and paid for by GRANTEE between the
effective dates of this agreement.
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(i) All requests for reimbursement must be received prior to September 30,2015 to be
eligible for payment.
3. ELIGIBLE EXPENDITURES:
(a) Only eligible expenditures described in Paragraph One (1) will be paid by
COUNTY.
(b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2014
and September 30,2015.
(c) Any expenditures paid by COUNTY which are later deemed to be ineligible
expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY's written request
to repay said funds.
(d) COUNTY may request repayment of funds for a period of up to three (3) years
after termination of this Agreement or any extension or renewal thereof.
4. REPORTING REQUIREMENTS:
(a) GRANTEE shall provide to County an interim status report on the form attached
hereto as Exhibit `B" no later than March 30, 2015 whether or not a Request for Funds is
submitted.
(b) GRANTEE shall provide to County a final status report on the form attached
hereto as Exhibit"C"no later than October 15, 2015.
(c) Each report shall identify the economic impact generated by the GRANTEE
through the use of reports (Exhibits "B" and "C") which identify the amount spent, the duties
performed,the services provided,and the goods delivered since the previous reporting period.
(d) GRANTEE shall take reasonable measures to assure the continued satisfactory
performance of all vendors and subcontractors.
(e) COUNTY may withhold any interim or final payments for failure of GRANTEE
to provide the interim status report or fmal status report until the County receives the interim
status report or final status report or other report acceptable to the Tourism Director.
(f) GRANTEE shall request that visitors to the Everglades Seafood Festival complete
the visitor questionnaire attached to this Agreement as Exhibit "E". All completed visitor
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questionnaires shall be maintained in accordance with Paragraph Thirteen (13) of this
Agreement.
5. INSURANCE:
(a) GRANTEE shall submit a Certificate of Insurance naming the Collier County
Board of County Commissioners and the Tourist Development Council as additional insureds.
(b) The certificate of insurance must be valid for the duration of this Agreement, and
be issued by a company licensed in the State of Florida, and provide General Liability Insurance
for no less than the following amounts:
BODILY INJURY LIABILITY $300,000 each claim per person
PROPERTY DAMAGE LIABILITY$300,000 each claim per person
PERSONAL INJURY LIABILITY $300,000 each claim per person
(c) The Certificate of Insurance must be delivered to the Tourism Director or his
designee with copies of the Agreement executed by GRANTEE. The GRANTEE shall not
commence promotional or advertising activities which are to be funded pursuant to this
Agreement until the Certificate of Insurance has been received by the COUNTY and the
Agreement is fully executed.
6. CHOICE OF VENDORS AND FAIR DEALING:
(a) GRANTEE may select vendors or subcontractors to provide services as described
in Paragraph One(1).
(b) COUNTY shall not be responsible for paying vendors and shall not be involved in
the selection of subcontractors or vendors.
(c) GRANTEE agrees to disclose any financial or other relationship between
GRANTEE and any subcontractors or vendors, including, but not limited to, similar or related
employees,agents, officers, directors and/or shareholders.
(d) COUNTY may, in its discretion, object to the reasonableness of expenditures and
require payment if invoices have been paid under this Agreement for unreasonable expenditures.
The reasonableness of the expenditures shall be based on industry standards.
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7. INDEMNIFICATION:
GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and
employees from any and all liabilities, damages, losses and costs, including, but not limited to,
reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the GRANTEE or anyone employed or utilized
by the GRANTEE in the performance of this Agreement. This indemnification obligation shall
not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified party or person described in this paragraph.
8. NOTICES:
All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly
served if mailed by registered or certified mail to the GRANTEE at the following address:
Carol Foss,President
Betterment Association of the Everglades Area
305 Collier Ave,Everglades City,FL 34139
All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly
served if mailed by registered or certified mail to the COUNTY to:
Jack Wert,Tourism Director
Collier County Tourism Department
2660 N. Horseshoe Drive Suite 105
Naples,Florida 34104
The GRANTEE and the COUNTY may change the above mailing address at any time
upon giving the other party written notification pursuant to this Section.
9. NO PARTNERSHIP: Nothing herein contained shall be construed as creating a
partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to
constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the
COUNTY.
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10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all
matters pertaining to this Agreement and shall
provide all information and documentation
requested by the COUNTY from time to time pertaining to the use of any funds provided
hereunder.
11. TERMINATION:
(a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause
by giving thirty (30) days advance written notice of such termination specifying the effective date
of termination.
(b) If the COUNTY terminates this Agreement, the COUNTY will pay the
GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with
subcontractors and vendors, up to the effective date of the termination so long as such expenses are
eligible.
12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and
accurate accounting records. All revenue related to the Agreement must be recorded, and all
expenditures must be incurred within the term of this Agreement.
13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of
Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund all
or part of this agreement, the COUNTY may upon written notice , at any time during the term of
this agreement,and at its sole discretion,reduce or eliminate funding under this agreement.
14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books,
documents, papers and financial information pertaining to work performed under this Agreement
for a period of three(3)years. GRANTEE agrees that the COUNTY, or any of its duly authorized
representatives, shall, until the expiration of three (3) years after fmal payment under this
Agreement, have access to, and the right to examine and photocopy any pertinent books,
documents, papers, and records of GRANTEE involving any transactions related to this
Agreement.
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15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or
transfer in whole or in part its interest in this Agreement without the prior written consent of the
COUNTY.
16. TERM: This Agreement shall become effective on October 1, 2014 and shall
remain effective for one year until September 30, 2015. If the project is not completed within the
term of this agreement, all unreleased funds shall be retained by the COUNTY. Any extension of
this agreement beyond the one (1)year term in order to complete the Project must be at the express
consent of the Collier County Board of County Commissioners.
17. The GRANTEE must request any extension of this term in writing at least sixty
(60) days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to
this Agreement to extend the term for an additional ninety(90)days.
18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and evaluate
the tourism impact of the Project, explaining how the tourism impact was evaluated, providing a
written report to the Tourism Director or his designee, along with a final budget analysis by
October 15, 2014.
19. REQUIRED NOTATION: All promotional literature and all print, broadcast and
on-line media advertising must prominently list Collier County and the Tourist Development
Council as a source of funds to read "A cooperative effort funded by the Collier County Tourist
Development Tax" and/or display the CVB logo and website address www.paradisecoast.com to
qualify for reimbursement.
20. AMENDMENTS: This Agreement may only be amended by mutual written
agreement of the parties, after review by the Collier County Tourist Development Council if
warranted.
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IN WITNESS WHEREOF, the GRANTEE and COUNTY have respectively, by an authorized
person or agent,hereunder set their hands and seals on the date and year first above written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER COUNTY,FLORIDA
By:
Tom Henning, Chairman
Approved as to form and
•ality:
. leen M. Greene
Assistant County Attorney
WITNESSES: GRANTEE:
(1) BE'UERMENT ASSOCIATION OF THE
EVERGLADES AREA
Printed/Typed Name
(2) BY:
Printed/Typed Name Printed/Typed Name
Printed/Typed Title
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EXHIBIT "B"
Collier County Tourist Development Council
Interim Status Report (Due by March 15, 2015)
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON: TITLE:
ADDRESS:
PHONE: FAX:
On an attached sheet, answer the followina questions to identify the status of the
project.
INTERIM—These questions will identify the current status of the project. After the TDC
staff reviews this Interim Status Report, if they feel you are behind schedule on the
planning stages, they will make recommendations to help get the project stay on schedule.
Has the planning of this project started?
At what point are you at with the planning stage for this project?
(Percent of completion)
Will any hotels/motels be utilized to support this project?
If so, how many hotel room nights will be utilized?
What is the total dollar amount to date of matching contributions?
What is the status of the advertising and promotion for this project?
Have your submitted any advertisements or printed pieces to the TDC staff for approval?
Please supply a sample and indicate the ad schedule.
�-. How has the public interest for this project been up to this point?
9
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EXHIBIT "C"
Collier County Tourist Development Council
Final Status Report (Due by Oct. 15, 2015)
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON: TITLE:
ADDRESS:
PHONE: FAX:
On an attached sheet, answer the following questions for each element in your
scope of work.
Final—These questions should be answered for your final status report.
Was this a first time project? If not, how many times has this event taken place?
What hotels/motels were utilized to support the project and how many?
What is the total economic impact and revenue generated for this event?
Total expenses. (Have all vendors been paid?)
List the vendors that have been paid, if not, what invoices are still outstanding and why?
What is the number of participants that visited the project?
What is the percentage of the total participants from out of Collier County?
What problems occurred if any during the project event?
List any out-of-county- advertising, marketing, and/or public relations that was used to
support the project and attach samples.
How could the project been improved or expanded?
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EXHIBIT "D"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
EVENT NAME
ORGANIZATION
ADDRESS
CONTACT PERSON TELEPHONE( )
REQUEST PERIOD FROM TO
REQUEST#
( )INTERIM REPORT ( )FINAL REPORT
TOTAL CONTRACT AMOUNT$
EXPENSE BUDGET REIMBURSEMENT REQUESTED
TOTALS
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in
your application. Copies of paid invoices, cancelled checks,tear sheets, printed samples or other
backup information to substantiate payment must accompany request for funds. The following
will not be accepted for payments: statements in place of invoices; checks or invoices not dated;
tear sheets without date,company or organizations name. A tear sheet is required for each ad for
each day or month of publication. A proof of an ad will not be accepted.
For each request for payment,Grantee is required to submit verification in writing that all
subcontractors and vendors have been paid for work and materials previously performed or
received prior to receipt of any further payments.
If project budget has specific categories with set dollar limits,the Grantee is required to include a
spreadsheet to show which category each invoice is being paid from and total of category before
payment can be made to Grantee. Organizations receiving funding should take into consideration
that it will take a maximum of 45 days for the County to process a check.
Furnishing false information may constitute a violation of applicable State and Federal laws.
CERTIFICATION OF FINANCIAL OFFICER: I certify that the above information is correct based on
our official accounting system and records, consistently applied and maintained and that the cost
shown have been made for the purpose of and in accordance with, the terms of the contract.The
funds requested are for reimbursement of actual cost made during this time period.
SIGNATURE TITLE
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EXHIBIT "E"
Naples
Marco Island
Everglades
sae COAST. VISITOR QUESTIONNAIRE
Welcome to the Paradise Coast s". Thank you for choosing this area for your visit.
Please take a few minutes to complete the following questions so that we can
better serve the needs of future visitors to Florida's Last Paradise S'". PLEASE
REFER TO OUR PARADISE COAST BROCHURES FOR THE LOCATION OF ALL AREA
ATTRACTIONS.
NAME:
ADDRESS: CITY ST ZIP
DATE OF ARRIVAL: DATE OF DEPARTURE:
WHERE ARE YOU HOTEL/RESORT FRIENDS/FAMILY CONDOMINIUM
STAYING?
NAME OF HOTEL AND CITY/AREA:
NAME OF CONDOMINIUM/TIMESHARE:
#OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY=
HOW DID YOU SELECT THE HOTEUCONDOMINIUM?
INTERNET ( ) YOUR CHOICE ( ) TRAVEL AGENT ( )
OTHER:
NUMBER OF MEALS YOU &YOUR GROUP WILL EAT OUT:
Number of people in your party=
Number of days of your visit=
Number of meals eaten out each day =
PLANNED AREA ACTIVITIES: (Please circle all that apply)
ARTS & CULTURE WATER SPORTS NATURE FAMILY ATTRACTIONS
von Liebig Art Center Beaches Everglades Tour Naples Zoo
Naples Museum of Art Naples Pier County Parks Naples Botanical Garden
Sugden Theatre Shelling National Park Fun`n Sun Water Park
Naples Philharmonic Fishing State Parks Swamp Buggy Race
Art Galleries Boating Corkscrew Swamp Mini Golf
Other Kayaking Conservancy of SW King Richards Fun Park
Other FL County Museums
Lake Trafford Other
Other
SHOPPING AND DINING SIGHTSEEING RELAXATION &
Fifth Avenue South Lunch/Dinner Cruise/ ENTERTAINMENT
Third Street South Sunset Cruise Golf
Waterside Shops City Trolley Tour Spa
Venetian Bay Everglades Tour Shelling
Bayfront Segway Tour Seminole Casino
Tin City Dolphin Cruise Lounges&Clubs
Prime Outlets Other Music
Other Other �\
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9/9/2014 16.F.5.
EXHIBIT "F"
ArtsNaples World Festival, Inc.
Project Budget
Funding —Not to Exceed
Out of Fort Myers DMA for Advertising and Marketing Expenses including print,
broadcast media, social and digital media, website enhancements and other
promotional expenses in support of attendance to the Project.
$25,000
Total: $25,000
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